HomeMy WebLinkAbout2018-03-28 CC Packet t enteviCCe CITY OF CENTERVILLE COUNCIL & SWPPP/MS4
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MEETING
Wednesday, March 28, 2018
6:30 p.m. or shortly thereafter
COUNCIL MEETING
L CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. PUBLIC INFORMATION MEETING
1. Storm Water Pollution Prevention Plan/Municipal Separate Storm Sewer System
(SWPPP/MS4) (Page 1)
IV. APPROVAL OF AGENDA
V. APPOINTMENTS/PRESENTATIONS
1. Res. #18-OOX—Recognizing Mrs. Kari Letourneau's Heroism (Page 2)
VL PUBLIC HEARING
1. None.
VII. APPROVAL OF MINUTES
1. March 14, 2018 City Council Meeting Minutes (Pages 3-6)
VIII. CONSENT AGENDA
1. City of Centerville March 14, 2018 through March 28, 2018 Claims (Check#31724-
31741) (Pages 7-8)
2. Centennial Lakes Police Claims through March 21, 2018 (Check#11879-11899)
(Page 9)
3. Centennial Fire District Claims through March 21, 2018 (Check#18144-8156) & US
Bank& WEX Bank(Payroll Check#8139-8143) (Pages 10-11)
4. Resignation of Mr. Pete Johnson, from Planning and Zoning Commission (Page 12)
5. Portable Restroom Quotes for City Parks (Pages 13-16)
IX. OLD BUSINESS
1. None.
X. NEW BUSINESS
1. Staffing Update (Pages 17-20)
a. Finance Director (Pages 21-26)
b. Lead Project Inspector (Pages 27-30)
XL COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report (Pages 31-33)
XII. ADJOURNMENT
*INFORMATIONAL MATERIAL**
m Anoka County Community Action Partnership Report (Pages 34-38)
*REMINDERS**
P&Z Committee—Tuesday April 3 2018 — 6:30 p.m. City Hall
P&R Committee—Wednesday, April 4, 2018 —6:30 p.m. City Hall
Fire Steering Committee—Thursday, April 5 —6:30 p.m. Circle Pines City Hall
—Wednesday April 11 —6:30 p.m. City Hall
City Council
Fete des Lacs Committee—Monday, April 16— 6:00 p.m. City Hall
PUBLIC NOTICE — INFORMATION MEETING
NOTICE IS HEREBY GIVEN that the Centerville City Council invites all
interested parties to attend a public informational meeting to be held at its regularly
scheduled Council Meeting of Wednesday, March 28, 2018 commencing at 6:30 p.m. or
shortly thereafter, in Council Chambers of City Hall, located at 1880 Main Street.
The purpose of the meeting is to present and discuss the Storm Water Pollution
Prevention Program/MS4 (SWPPP/MS4). Information will be presented and discussed
regarding the activities the City has been and will be engaging as a result of
implementing the SWPPP/MS4.
A copy of the SWPPP/MS4 annual report is available for review at the City Hall.
Please submit written comments at the following address: 1880 Main Street, Centerville,
MN 55038.
A copy of the Municipal Separate Storm Sewer System (MS4) General Permit is
also available online at: ham://www.pca.state.mn.us/publications/wq-strm4-Sl. df.
Please feel free to contact the City (651) 429-3232 if you have any questions or if
you need additional information regarding the above stated item.
Published in the Quad Community Press on February 27, 2018
Teresa Bender, City Clerk
1
Res. #18-00
A RESOLUTION RECOGNIZING MRS. KARI LETOURNEAU'S HEROISM
WHEREAS, Mrs. Kari Letourneau is the Director of Apple Academy and a resident of
Centerville, and
WHEREAS, On February 1, 2018 she administered the Heimlich Maneuver to a three (3) year old
child under her care at the daycare facility who was chocking. Her efforts dislodged the food prior
to first responders arriving, and
WHEREAS, Mrs. Letourneau's training, calm demeanor and quick-thinking allowed her to
administer needed attention to a child that was choking and in need of oxygen, and
WHEREAS, Mrs. Letourneau, along with all Apple Academy staff, have received licensed
daycare required medical education certifications (first aid, CPR, severe head trauma, Sudden
Infant Death Syndrome, bloodborne pathogens and general child development). Apple Academy
also trains it employees on mandated reporting, risk reduction and medication(s), and
WHEREAS, Without Mrs. Letourneau's efforts, the outcome could have been tragic, and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE,
MINNESOTA, that we acknowledge Mrs. Letourneau's skills, staff and their desire to ensure the
safety of all children at their facility. Way to go Kari!
Adopted by the Council this 24th day of March, 2018.
Jeff Paar, Mayor
Attested:
Teresa Bender, City Clerk
2
CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
March 14, 2018
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of March 14, 2018 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski 1 \ o
t Approved
Council Member D. LoveV
Council Member Matt Montain
ABSENT: City Administrator/Engineer Mark Statz
STAFF: City Attorney Kurt Glaser
City Clerk Teresa Bender
Lead Project Coordinator Greg Burmeister
COUNCIL MEETING
L CALL TO ORDER
Mayor Paar called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. PUBLIC INPUT
IV. APPROVAL OF AGENDA
Mayor Paar stated that Checks #31715-31723 w/Voided Check #31667 were added to Item #1.,
Consent Agenda.
Motion by Council Member Love, seconded by Council Member King to approve the
Agenda as Amended. All in favor. Motion carried unanimously.
V. APPOINTMENTS/PRESENTATIONS
1. None.
VI. PUBLIC HEARING
1. None.
3
City of Centerville
Council Meeting Minutes
March 14,2018
VII. APPROVAL OF THE MINUTES
1. January 10, 2018 City Council Closed Executive Session Meeting Minutes
Mayor Paar provided Council with an opportunity for amendments.
Motion by Council Member Montain, seconded by Council Member Love to Approve the
January 10, 2018 City Council Closed Executive Session Meeting Minutes as Presented.
All in favor. Motion carried unanimously.
2. February 28, 2018 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity for amendments.
Motion by Council Member Love, seconded by Council Member Koski to Approve the
February 28, 2018 City Council Meeting Minutes as Presented. All in favor. Motion
carried unanimously.
VI. CONSENT AGENDA
1. City of Centerville February 28, 2018 through March 14, 2018 Claims (Check-
#31688-31714) & (Check#31715-31723)w/Voided Check#31667
2. Centennial Lakes Police Claims through February 6, 2018 (Check#11861-11878)
3. Advertising for Seasonal Public Works Technicians
Mayor Paar provided Council with an opportunity to discuss any item(s).
Motion by Council Member Montain, seconded by Council Member Koski to Approve the
Consent Agenda as Presented. All in favor. Motion carried unanimously.
VI. OLD BUSINESS
1. Centerville Lake Shoreline Stabilization, Trailside Park—Phase H
Lead Project Coordinator Mr. Greg Burmeister addressed Council and stated that previously they
approved submission of a Water Quality Grant Program Application for work to be completed
along the shoreline of Trailside Park. He explained that at that time, staff contemplated
enlarging the scope of the project to include additional shoreline south of Trailside Park nearing
Goiffon Road as the same type of work was needed. He stated that the additional project was
mentioned to the Anoka County Conservation District, RCWD and the contractor. Both Anoka
County Conservation District and RCWD were in favor of the project and the contractor stated
that he would honor his pricing for the additional work. Mr. Burmeister stated that Phase I was
for 350' feet of shoreline with the City's cost portion being $5,605 and Phase 11 being 328' feet
of shoreline with the City's cost portion being $11,560. Mr. Burmeister stated that the Phase I
Page 2 of 4
4
City of Centerville
Council Meeting Minutes
March 14,2018
project was for a 75% cost share with RCWD and Phase 11 would be a 50% cost share with
RCWD.
Mr. Burmeister stated that the cost for this Phase is slightly higher due to the need for additional
fabric and rock needed associated with the existing shoreline erosion.
Council Member Koski questioned the life expectancy of the work that would be completed and
whether fieldstone or river rock would be utilized. Mr. Burmeister stated 50-100 years, that
fieldstone and river rock or the same type of material and that an open area would be left for the
Bald Eagle Water Ski Club for utilization by them for their shows. Mr. Burmeister also stated
that plantings would be incorporated with the project with rock and fabric being placed 5-6' out
into the lake.
Lengthy discussion ensued regarding removal of trees, tree roots providing soil stabilization,
DNR lowering of Peltier Lake, project commence date being as soon as spring weight
restrictions being lifted, whether the contractor has any history in the City or worked for RCWD
or DNR in the past, good rapport with both entities, the contractor's eagerness and willingness to
provide a successful project. Council Member Montain questioned the warranty period for the
work to be completed. Mr. Burmeister stated that it would be the City's 10 years with RCWD
completing inspections and monitoring due to grant funding and their requirements.
Mayor Paar thanked Mr. Burmeister for his work on this project.
Motion by Council Member Love, seconded by Council Member Koski to Authorize
Submittal of Water Quality Grant Program Application for Phase II (328') to the South of
the Phase I proiect. City portion $11,560. All in favor. Motion carried unanimously.
IX. NEW BUSINESS
1. First Amendment to Purchase Agreement—Ruffridge Johnson
City Attorney Glaser stated that previously the Council extending the Conditional Use Permit for
Ruffridge Johnson per their request to extend their closing date to May 31, 2018. He stated that
the presented First Amendment to Purchase Agreement contains a closing date of May 4 or
within 10 days after the closing of the Exchange Property whichever shall occur later. He stated
that this language was in the original purchase agreement. He also stated that it is very common
to run into complex issues with sales such as this. He and Hal both believe that the closing will
be complete by the end of May and is on track.
Discussion ensued regarding extension(s) and the length of time that extensions can go on, City
Attorney Glaser stated to the end of 2018 or if Oppidan says they are done and cancels the deal
with Ruffridge Johnson. Attorney Glaser stated that both Oppidan and Ruffridge Johnson have
expended funds in their respective purchase agreements and would prefer not to lose the ground
that has been made to date. Attorney Glaser stated that the City is eager to work with Ruffridge
Johnson as they are also eager to work with the City. He does not believe that this purchase will
Page 3 of 4
5
City of Centerville
Council Meeting Minutes
March 14,2018
not happen. Brief discussion ensued regarding concessions for additional extensions and the
possibilities of entertaining additional offers on the property.
Motion by Council Member Montain, seconded by Council Member King to Approve the
First Amendment to Purchase Agreement with Ruffrike Johnson as Presented. All in
favor. Motion carried unanimously.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Monthly Administrator's Report
Administrator Statz was on vacation and City Clerk Bender had no information to report in his
absence.
Council Member Koski reported that the Peltier Estates development is moving forward and a
Concept Plan for the Waterworks site had been brought before the Planning & Zoning
Commission where the proposed realtor spoke on behalf of the owner Mr. Rich Defoe regarding
the construction of 18 single family townhomes. Council Member Koski stated that most
residents that were in attendance of the meeting were in favor of the Concept Plan.
Ms. Bender reported that discussions have taken place with the realtor regarding the scheduling
of a pre-development meeting for April 5, 2018 which would ensure that all appropriate
requirements are met prior to scheduling public hearings, etc.
Council Member Montain reported that the Parks & Recreation Committee has been rescheduled
to March 21, 2018 due to lack of Quorum at their regularly scheduled meeting of March 7, 2018
due to Spring Break and vacations.
Mayor Paar congratulated the Centennial U16 Black, Bantam AA, U15A and U12A hockey
teams qualifying for state tournaments. He also stated that he would be meeting with the Student
Council and staff at Centerville Elementary school the following day. He reported that he and
the City Administrator attended a Lunch & Learn session sponsored by the Quad Area Chamber
of Commerce which provided an opportunity for updating communities on projects
completing/commencing and networking.
Mayor Paar reminded the audience of upcoming events, reminded those that would be driving to
utilizing a sober cab and to be safe during the St. Patrick's Day festivities. Council Member
Koski stated that St. Urho's Day was on the 16th for those that were of Finnish decent.
XIII. ADJOURNMENT
Motion by Council Member Montain, seconded by Council Member King to Adiourn the
Regularly Scheduled Meeting of March 14, 2018 at 7:14 p.m. All in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender
Page 4 of 4
6
CITY OF CENTERVILLE 03/23/18 2:56 PM
Page 1
Check Detail - March 28, 2018
Check
Date Check# Vender Name Comments A-
3
3/23/2018 001155E TASC FLEX SPENDING- PAY PERIOD 6
Check Nbr 001155 TASC $258.32
3/23/2018 001156E PERA PERA W/H- PAY PERIOD 6
Check Nbr 001156 PERA $3,104.01
3/23/2018 001157E IRS/EFTPS FED W/H- PAY PERIOD 6 $2,088.96
3/23/2018 001157E IRS/EFTPS FICA/MED W/H- PAY PEIROD 6 3 493.24
Check Nbr 001157 IRS/EFTPS $5,582.20
3/23/2018 001158E MINNESOTA DEPT OF REVENUE STATE W/H-PAY PERIOD 6
Check Nbr 001158 MINNESOTA DEPT OF REVENUE $1,004.49
3/23/2018 001159E OPTUM BANK- H.S.A. H.S.A.W/H-PAY PERIOD 6
Check Nbr 001159 OPTUM BANK- H.S.A. $1,299.80
3/28/2018 031724 COMCAST HIGH SPEED INTERNET
Check Nbr 031724 COMCAST $211.84
3/28/2018 031725 DELTA DENTAL APRIL 2018 DENTAL INS
Check Nbr 031725 DELTA DENTAL $431.10
3/28/2018 031726 DVS RENEWAL 05 FORD PLATE#647NHZ-VIN#1FTYR10U25PA67117
Check Nbr 031726 DVS RENEWAL $41.00
3/28/2018 031727 FOREST LAKE PRINTING COUNCIL ENGRAVED NAME PLATES $35.25
3/28/2018 031727 FOREST LAKE PRINTING P&R ENGRAVED NAME PLATES $23.50
3/28/2018 031727 FOREST LAKE PRINTING P&Z ENGRAVED NAME PLATES 1AZ.00
Check Nbr 031727 FOREST LAKE PRINTING $105.75
3/28/2018 031728 HYDRO-VAC INC. TELEVISED RECORDING OF 18" RCP SANITARY SEWER LINE $800.00
3/28/2018 031728 HYDRO-VAC INC. HYDRO 3ETTING/VACING/ROOT CUTTING 18" RCP LINE $1,675.00
Check Nbr 031728 HYDRO-VAC INC. $2,475.00
3/28/2018 031729 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES
Check Nbr 031729 INNOVATIVE OFFICE SOLUTIONS LL $76.41
3/28/2018 031730 INTERNATIONAL UNION OF OPERATI APRIL 2018 UNION DUES
Check Nbr 031730 INTERNATIONAL UNION OF OPERATI $103.50
3/28/2018 031731 KEY AUTOMOTIVE SERVICE CENTER 2008 FORD F250 TRUCK- PLATE# 924138- FULL SERVICE $53.94
3/28/2018 031731 KEY AUTOMOTIVE SERVICE CENTER 2005 CHEVY TRUCK- PLATE# 921-512-FULL SERVICE LUBE, $46.37
3/28/2018 031731 KEY AUTOMOTIVE SERVICE CENTER 2015 CHEVY TRUCK- PLATE#948278- FULL SERVICE LUBE, $46.37
3/28/2018 031731 KEY AUTOMOTIVE SERVICE CENTER 2015 CHEVY TRUCK- PLATE# 949830-FULL SERVICE LUBE, 46.37
Check Nbr 031731 KEY AUTOMOTIVE SERVICE CENTER $193.05
3/28/2018 031732 KONRAD MATERIAL SALES,LLC ASPHALT PATCH-SPRING/FALL MIX
Check Nbr 031732 KONRAD MATERIAL SALES, LLC $209.25
3/28/2018 031733 MARCO,INC. BW&COLOR COPIES OVERAGE CHARGES
Check Nbr 031733 MARCO,INC. $154.01
3/28/2018 031734 MN DEPT OF NATURAL RESOURCES PUBLIC WATER WORK GENERAL PERMIT APPLICATION
Check Nbr 031734 MN DEPT OF NATURAL RESOURCES $100.00
3/28/2018 031735 ROSANNA KUBIATOWICZ PR03ECT CONSULTANT-DUPRE FAMILY HISTORICAL ITEMS
Check Nbr 031735 ROSANNA KUBIATOWICZ $3,960.00
3/28/2018 031736 SMITH&GLASER, LLC RUFFRIDGE JOHNSON-SERV THRU 4TH QTR 2017 $76.00
3/28/2018 031736 SMITH&GLASER, LLC REHBEIN DEVEOPMENT-SERV THRU 4TH QTR 2017 $209.00
3/28/2018 031736 SMITH&GLASER, LLC PELTIER LAKE DEVELOPMENT-SERV THRU 4TH QTR 2017 $2,546.00
3/28/2018 031736 SMITH&GLASER, LLC MUELLNER ASPHALT LAND USE APPL-SERV THRU 4TH QTR $47.50
3/28/2018 031736 SMITH&GLASER, LLC CREDIT-OVER PAYMENT -$1,197.00
3/28/2018 031736 SMITH&GLASER, LLC GENERAL CIVIL MATTERS-SERV THRU 4TH QTR 2017 $13,537.50
3/28/2018 031736 SMITH&GLASER,LLC CENTERVILLE ISD-SERV THRU 4TH QRT 2017 $465.50
3/28/2018 031736 SMITH&GLASER, LLC CLEARWATER CREEK-SERV THRU 4TH QTR 2017 332.50
Check Nbr 031736 SMITH &GLASER. LLC $16,017.00
7
CITY OF CENTERVILLE 03/23/18 2:56 PM
Page 2
Check Detail - March 28, 2018
Check
Date Check# Vender Name Comments Amount
3/28/2018 031737 STANTEC CONSULTING SERVICES IN STORM WATER UTILITY-SERV THRU 3-2-18 $1,030.00
3/28/2018 031737 STANTEC CONSULTING SERVICES IN GENERAL-SERV THRU 3-2-18 $730.00
3/28/2018 031737 STANTEC CONSULTING SERVICES IN 2018 LOCAL WATER PLAN-SERV THRU 3-2-186$ 25.00
Check Nbr 031737 STANTEC CONSULTING SERVICES IN $2.385.00
3/28/2018 031738 SUN LIFE INSURANCE COMPANY DISABLITY INS. -APRIL 2018 $142.46
3/28/2018 031738 SUN LIFE INSURANCE COMPANY LIFE INS-APRIL 2018 $57.07
Check Nbr 031738 SUN LIFE INSURANCE COMPANY X199.53
3/28/2018 031739 VERIZION WIRELESS CELL PHONE SERV THRU 3-9-2018 $51.68
3/28/2018 031739 VERIZION WIRELESS CELL PHONE SERV THRU 3-9-2018 $51.68
3/28/2018 031739 VERIZION WIRELESS CELL PHONE SERV THRU 3-9-2018 $155.01
3/28/2018 031739 VERIZION WIRELESS CELL PHONE SERV THRU 3-9-2018 $51.68
Check Nbr 031739 VERIZION WIRELESS $310.05
3/28/2018 031740 WSB&ASSOCIATES 2040 COMP PLAN-SERV THRU 2-28-18
Check Nbr 031740 WSB&ASSOCIATES X1,880.00
3/28/2018 031741 XCEL ENERGY 1880 MAIN ST-SERV THRU 3-10-18 $1,013.28
3/28/2018 031741 XCEL ENERGY 1880 MAIN ST-CITY HALL/FIRE STATION-SERV THRU 3-10 685.93
Check Nbr 031741 XCEL ENERGY $1,699.21
Total Checks $41,800.52
CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1
Check Issue Dates: 3/9/2018-3/21/2018 Mar 21, 2018 12:OOPM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
03/18 03/21/2018 11879 ANOKA CO TREASURY DEPT. JLEC 2018 SHARED COSTS 13,123.00
03/18 03/21/2018 11880 ASPEN MILLS, INC HOLSTER/BELT 183.85
03/18 03/21/2018 11881 AXON ENTERPRISE, INC ANNUAL ASSURANCE PLAN/LICENSE 10,086.00
03/18 03/21/2018 11882 BULBS.COM BALLASTS 119.94
03/18 03/21/2018 11883 CENTENNIAL UTILITIES FEB UTILITIES 934.68
03/18 03/21/2018 11884 CENTURY LINK COMMUNICATIONS 115.79
03/18 03/21/2018 11885 CONNEXUS ENERGY ELECTRIC FEB 2,494.53
03/18 03/21/2018 11886 CONSOLIDATED COMMUNICATIONS PHONES MARCH 371.88
03/18 03/21/2018 11887 DEARBORN NATIONAL APRIL LIFE/DISABILITY 1,447.57
03/18 03/21/2018 11888 DELTA DENTAL APRIL DENTAL INS 1,420.10
03/18 03/21/2018 11889 DON'S CIRCLE SERVICE, INC VEHICLE REPAIRS &MTC 378.00
03/18 03/21/2018 11890 HEALTH PARTNERS APRIL HEALTH INS 10,551.03
03/18 03/21/2018 11891 HOLIDAY STATIONSTORES, LLC FUEL FEB 2,640.48
03/18 03/21/2018 11892 MMKR INC PROGRESS BILLING 2017 AUDIT 1,500.00
03/18 03/21/2018 11893 MIDWAY FORD INC WHEEL COVERS 246.48
03/18 03/21/2018 11894 OPTUM FEBRUARY SERVICE FEE 30.00
03/18 03/21/2018 11895 POPP COMUNICATIONS DSL LINE FOR WIFI 70.90
03/18 03/21/2018 11896 QUILL CORPORATION TONER/ENVELOPES/MISC 149.75
03/18 03/21/2018 11897 SHRED-N-GO, INC FEB SHREDDING SERVICE 48.83
03/18 03/21/2018 11898 SIGNS NOW CSO GRAPHICS 649.32
03/18 03/21/2018 11899 TWIN CITIES TRANSPORT & RECOVE WINCH CLPD SQUAD 35.00
Grand Totals: 46,597.13
M = Manual Check, V=Void Check
9
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 3/6/2018-3/21/2018 Mar 21, 2018 11:55AM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
03/18 03/21/2018 8144 10290 ALEX AIR APPARATUS, INC 4 FIREFIGHTERS COATS/PANT 9,635.00
03/18 03/21/2018 8145 10850 ANOKA COUNTY TREASURY D Apr Broadband 112.50
03/18 03/21/2018 8146 30480 CENTENNIAL UTILITIES Feb Gas, Water(Station 1) 584.24
03/18 03/21/2018 8147 31137 CONNEXUS ENERGY 1/26-2/27 Electric(Station 1) 639.94
03/18 03/21/2018 8148 40045 DELTA DENTAL Apr EMS Coord. Dental Ins Prem 196.25
03/18 03/21/2018 8149 60650 FRATTALLONE'S HARDWARE S Battery Pack&Charger 474.93
03/18 03/21/2018 8150 80280 HEALTH PARTNERS Apr Hospital Ins Prem (Chief&As 1,528.32
03/18 03/21/2018 8151 110050 K-LEE ELECTRIC LLC Retrofit pole light to LED(Station1 350.00
03/18 03/21/2018 8152 110500 KODIAK POWER SYSTEMS Diagnose Overspeed, checked go 90.50
03/18 03/21/2018 8153 120443 THE LINCOLN NATL LIFE INS C Apr EMS Coord. Life Ins Prem (E 343.61
03/18 03/21/2018 8154 130205 MMKR, INC PROGRESS BILLING 2017 Audit 1,500.00
03/18 03/21/2018 8155 160130 PERFORMANCE PLUS LLC 2/28 Medical Exam 146.00
03/18 03/21/2018 8156 220200 VERIZON WIRELESS 2/5-3/4 Monthly Phone (Asst. Chie 53.56
03/18 03/21/2018 2018006 210300 US BANK Bound Tree 12 i-gel 02 Resus Pa 1,289.74
03/18 03/21/2018 2018007 230325 WEX BANK Feb fuel 411.35
Grand Totals: 17,355.94
Checks 8139-8143 Payroll
M = Manual Check, V=Void Check
10
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 2/24/2018-3/5/2018 Mar 05, 2018 01:46PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
03/18 03/05/2018 8131 11565 ASPEN MILLS, INC Chief Badge 68.85
03/18 03/05/2018 8132 50121 EMERGENCY AUTOMOTIVE TE Ford F150#C2 speaker and siren 274.20
03/18 03/05/2018 8133 60650 FRATTALLONE'S HARDWARE S Pine Sol Cleaner 57.56
03/18 03/05/2018 8134 120331 LEAGUE OF MN CITIES INS TR 2018 Workers Comp Policy 24,628.00
03/18 03/05/2018 8135 180600 CITY OF ROSEVILLE Feb IT Services 1,603.21
03/18 03/05/2018 8136 180800 ROYAL SUPPLY, LLC Powder Floor Cleaner & Spot Re 191.66
03/18 03/05/2018 8137 220200 VERIZON WIRELESS 1/16-2/15 Mobile Broadband 210.08
03/18 03/05/2018 8138 220300 VOL. FIREFIGHTERS BENEFIT 2018 Insurance Policy Renewal 459.00
Grand Totals: 27,492.56
M = Manual Check, V=Void Check
11
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March 28, 2018
Mr. Pete Johnson
6991 Meadow Circle
Centerville, MN 55038
Dear Mr. Johnson:
On behalf of the City of Centerville, I would like to express our deepest appreciation for
the service that you have provided our community by serving on the Planning & Zoning
Commission for the past two (2) years. It is unfortunate that your schedule does not
allow you to continue participation. We do however understand that you are juggling
volunteering in other venues and raising a family. For that we commend you!
During your time on the Commission you showed your passion for your community,
leadership skills and abilities to participate in sometimes controversial decision making.
You have always treated your fellow Commissioners with respect and valued their
opinions even if they disagreed with you.
We understand that when an individual serves so does their family. The Council
recognizes and acknowledges their sacrifices also.
The Council wishes you every success in your future and you will be missed.
If in the future your schedule allows for volunteer hours, please do not hesitate to contact
us in regards to available projects or Committee/Commission participation.
Sincerely,
Jeff Paar
Mayor
12
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION entervi(Ce
E77
Agenda Item# Department: Requested Council Meeting Date:
Public Works/Parks 3/28/2018
TITLE OF ISSUE:
Portable Restroom Rentals for Parks
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The city provides portable restroom facilities in all of its parks. The restrooms are handicap accessible and are
serviced once a week, from late April, through late October. The following quotes were received:
Vendor $/28 days Units 28-day periods Total
Airfresh $105.00 5 6.5 $3,412.50
Jimmy's Johnnys $148.00 5 6.5 $4,810.00
OnSite $162.00 5 6.5 $5,265.00
Costs in 2017 were $116.00 5 6.5 $3,770.00
COST AND SOURCE(S) OF FUNDING:
$3,412.50 - General Fund (Public Works - Park Maintenance) (Budget Item E 101-45202-410 Rentals(General))
REQUESTED COUNCIL ACTION:
Motion to approve award of contract for portable restrooms to Airfresh at the quoted rates.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: A e Nay
King Other(specify) 3 Quotes
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
13
P.OBox 24,Stillwater,MN 5508
- Portable Restroom Rental/Septic Senices
Tel( 5r)43o-o916,a Tel(651-775®1489)
Pon( 5r)439-3o65 C w v. FreshInd °es>co
infc,@aii-freshindustries.com
.10 Iii Q-1CITRT"Carlifteci.SllEIR,11
E1T . , VVSR Cored
March 1 ,2018
City ofCenterville
Paul Palzer
1880 Main Street
Centerville,MN 55038
Thank you for the opportunity to provide you with a Portable Restroom.Rental quote for the City of Centerville.Our
portable restroo s include handsanitizers and would be placed and picked up on your requested dates. AirFresh
Industries eines not add hidden charges such as"Environmental Disposal Fees"or"Fuel Surcharges."
CITY OF CENTERVILLE,MN
Portable fi stroo s Skid Knits 'Includes Rropoff/Pickup/Service Ix1 cck
1. ADA Accessible Restroom /Deodorizer&Handsanitizer 105.00 /unit/28-days 165-
Miscellaneous:
65-
Miscellan us:
1. Chemical Hand Se iti r/Unit(included) 0.00 128 days
2. Extra Service or Tip-09ver/LT it(provided upon request) $ 18.{}0 /service
:Relive 1Picku ove Charges:
1. D liveryAJnit 0,00/delivery
. Pickup/Unit $--9.00 /pickup
. Move/Unit(provided upon request) S 18.00 /move
TOTAL=$575.00/5-units/28-days(Ix/week service) ...........................................
,Sates I .f applicable)not included in abovepricing, City o Cent r #
City of Centerville
NO Pickup or Delivery Charges
...............................
NO Damage Waivers 3i3rrstcrr•er'Title
NO Disposal or Hidden Fees Aiffresh Indusaies,Inc,
For areas where environmental conditions or vandalism is of concern,our portable restrooms can be staked down or
locked upon request at no additional charge,
AirFresh Industries is licensed( CA#2114)and insured.AirFresh Industries is certified as a Disadvantaged
Business Enterprise(DBE)through the Minnesota Unified Certification Program(MnlaCP)and is also certified
through the Central Certification(CERT)Program as a Small Business(SBE)and Women-Owned Business OVER)
Enterprise.AirFresh Industries is certified through the Metropolitan Council Underutilized Businesses program
( CUB)as well as the Minneapolis Small and Underutilized Business Enterprise Program(SIJBM.AirFresh
Industries is additionally certified as a Targeted Group Business(TGB)thru State Admin and also has its Affirmative
Action Plan registered w/MnDHR,
Sincerely,
1lelly Thomines
PiesiderrtlCE0
AirDesh Industries,Inco JL
P.O.Box 24,Stillwater,GN 55082
651-430-0916(dispatch)/651-775-1489(direct)
651-4301-3488(office)/651-439-3065(fax) P
keel thv o mos a airfreshiradastries.coin ~�
http-,//i,(ww.airf-sbindustries.coi-
hilts:// .thebluebook.co iProN'iew/795153/airfresh-industriestmaterial-siippliers/
Clean and F'reshJThe New Standard
14 Zo
March 19, 2018
Paul Palzer
City of Centerville
1880 Main St
Centerville, MN
Paul,
Thank you for the opportunity to quote portable restroos for your upcoming year.We know you will be
satisfied with our prompt and reliable service.
Per your request, I have compiled a price list of the services our company can provide for your upcoming
year' The below prices are per each -day billing cycle, not including tax. The prices do include once a
week service,
Handicap accessible Unit(cleaned once wkly) $125.00
Hand Sanitier Free Included
Extra,service/tip over charge per unit $25.00
Damage Waiver $15.00 io
Environmental Disposal Fee $8.00
rt
Extra Service 25 per unit weekday 41 fir.
$25 per unit weekend/ in. $100
Weekly servicing consists of pumping and sanitizing the toilet, thoroughly cleaning all toilet surfaces and
replacing the toilet paper.
We also offer increased assurance of excellentservice with the addition of vehicle tracking systems in our
service trucks. Using state-of-the-art GPS technology, we are able to guarantee your toilets are serviced
as scheduled. In fact, we are so confident in our service that we will offer a full month's refund if a single
service is missed.
Please feel free to visit our website,www.jimmysio ys; o If you need further information regarding
y of our services or have any questions pleasec I our office 1-277-75 ore ail me at
sara 'irrrr��►ohnn�s,.corrr
Sincerely,
Sara
551-277-7368
15
Project Name- City of Centerville
sf 2018 Portable Toilet Quote
95 Woodlynn Ave
St, PaLfl, MN 55.117
t', 65�1-429-3781 1`. 651-486-6411010 Date: Mar 13, 2018
Mary Adam Delivery Date: Fri 4/27
Phone: 651¢429.3781
Email: marya@onsiteco.com Pick-Up Date: Mon 10/29
Fax: 651.486.6400 Service Date:
J
Sign and Return Site#: 1376
Address:
1880 Main Street
City of Centerville Centerville, MN 55038
Paul paper
1880 Centerville Road
Centerville, Me 55038 Placement:
Various locations through out the City of Centerville
Phone: (651)429-4750
Email: ppaizer@centervillemn.corn
Site Contact: Paul Palzer
Site Phone A. 651-429-4750
I would like to thank you for allowing On Site Companies the opportunity to provide portable sanitation pricing for the 2018
season. On Site Companies is certified S/WBE and TGED. On Site has been providing clean, portable restrooms throughout
Minnesota since 1989. We have a dedicated staff of lonq term employees who strive for excellence in serving our customers.
1 L
NMI Ma
IMMIMUCa'--
ADA I Enhanced Access Restroom Serviced Once per Week $140.00 $140.00
RG 1 Regular Portable Restroorn - Serviced Once per Week $80.00 $80-00
HS-A I and Sanitizer $0.00 $0.00
ENV I Environmental Fee $12.00 $12.00 1
DAMGM I Damage Waiver- Optional see flyer $10.00 $10m 110
DEL V I Delivery and Pickup $0.00 $0.00
2
7;
C&
16
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION e n t e ry (fe
E77
Agenda Item# Department. Requested Council Meeting Date:
Administration/Public Works 3/28/2018
TITLE OF ISSUE:
Staffing Plan
BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached, is a detailed discussion on staffing
needs. Attached are j ob descriptions for the two (2) positions; however, dependent on the direction of Council
regarding the Finance Director position this may need modification.
---------------
COST AND SOURCE(S) OF FUNDING:
For discussion.
REQUESTED COUNCIL ACTION:
Motion to approve advertisement for open positions:
-Part-time, Finance Director
-Full-time, Entry Level Public Works Maintenance Worker
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: A e Nay
King Other(specify) Letter, Job Descriptions
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular -___�
Other:
17
en tervitle
March 22, 2018
Honorable Mayor and City Council
1880 Main Street
Centerville, MN 55038
Dear Honorable Mayor and City Council:
One of our three major goals, outlined in Centerville Forward, is Succession Planning.
As fate would have it, we are faced with developing succession plans for two key city
positions in very short order.
FINANCE DIRECTOR
Currently, Ellie Paulseth serves as our Finance Director. She does so, on an hourly basis
and typically works about 2 hours per week, mostly in the evening or on weekends, as
she has full-time employment elsewhere. Ms. Paulseth has informed me that she intends
to end her relationship with the city at the conclusion of the 2017 audit (May of 2018).
Throughout the years, she has served the city as our Finance Director in both full and part
time roles. We wish to thank Ellie for the years of dedicated service she has provided the
city she calls home.
Beginning with Ms. Paulseth, in or around 2002, the city has historically had a full-time
Finance Director, up until the resignation of Mr. Jeziorski in 2013. At that time,
administrator Larson believed he could handle the duties with some part time assistance.
Ms. Paulseth came back to the city in that, now part-time, role. However, over the past
few years, the amount of time she has been able to commit has diminished, to a point,
where, even before her departure, we were not at a sustainable staffing level.
In my short time here and through chatting with other staff members, I am of the opinion
that the city may be able to function without a full-time Finance Director. However, we
do have significant needs, which exceed a few hours per week. Initial thoughts on the
position need are this:
• Finance background/degree in Finance or related field
• Minimum 16, Max 24 hours per week,
• Must work on-site at least 2 days per week.
18
Options for hiring, along with commentary:
• Hire a full-time Finance Director (FD).
o Probably more staffing than is needed
o With the right candidate, we may be able to fill additional talent gaps.
This option would need to be evaluated with the budget, our current part
time staff and other circumstances.
• Use a consultant
o Most likely not fiscally sustainable
o May create more work for existing staff to manage consultant
o Adds high degree of professionalism, expertise and flexibility
• Hire a moonlighter or part time retiree or similar
o Would prefer more permanent/stable solution
o Depending on applicant, there may be a longer term option here
• Share a Finance Director with another city
o Looking for 40/60 split at minimum, 60/40 maximum.
o This is staff s preferred option but there will be a limited number of cities
in close enough proximity to make this work. We would want this person,
physically in our office at least two days a week.
With our small staff, much of our decision making on this may depend on the candidates
available and their individual capabilities, career goals, and availability.
LEAD PROJECT INSPECTOR
In 2009, Administrator Larson recommended the hiring of a Lead Project Inspector. The
purpose of the position was to be the city's eyes and ears on construction projects. With
the amount of construction taking place at the time (Commerce Drive, 2009 Street
Project, Main Street, Trails project), it made a lot of sense and the hire paid for itself in
reduced engineering consultant fees. In 2011, the city cut a maintenance worker position
from its staff and the Lead Project Inspector role expanded to include some general
maintenance duties as construction activity waned.
Recently, our Lead Project Inspector, Greg Burmeister, has informed us that he intends to
retire early this summer. Greg has been invaluable to the City and its infrastructure since
he came on board. He helped develop engineering design standards, catalog our pond
system and has ensured our projects were built to the standards our residents deserve. He
will be sorely missed by the city and the construction and engineering industry as a
whole.
Greg's departure leaves us with two primary needs:
• Lead Project Inspector
• Public Works Maintenance Worker
We are in discussions with the Labor Union regarding having Greg work on a part time
or contract basis to oversee the two possible developments and a few other small
construction projects. If Greg is unable to fill this role, it's probably best filled by a
19
consultant, which is who most cities of our size rely upon. Finding someone of the level
of expertise this role takes who is also willing to do regular maintenance work is difficult.
To fill the other part of Greg's current job, we feel that a full-time hire will be necessary.
Without a full-time hire, we would be left with just two plow truck drivers in the winter,
which leaves us very thin if there are illnesses, vacations, or particularly large snowfalls
where it is helpful to have all hands on deck. As part of our goal for workforce
diversification we would also like to explore the idea of hiring two, entry level workers as
opposed to a single employee who would be a one for one replacement for Greg's skill
set and experience level. Some of the additional costs for this approach could, perhaps,
be offset by hiring fewer seasonal workers.
OTHER STAFFING ISSUES
As we approach spring, we will need to begin to figure out whether or not we want to
terminate the part time receptionist/permit technician or whether it makes sense to make
her position permanent (but not necessarily full-time). This decision may hinge upon
some of the decisions above or the specific skills and career goals of the hires we make.
REQUESTED COUNCIL ACTION
City staff is requesting the following City Council Actions. Authorize advertisement for
the following open positions:
• Part Time Finance Director
• Entry Level Public Works Maintenance Worker(Full-time) (2)
Sincerely,
��4e4- .
Mark R. Statz, PE
City Administrator/City Engineer
Attachments: Job Descriptions
Cc: Paul Palzer, Public Works Director
Teresa Bender, City Clerk
20
■
r
enteryille
CITY OF CENTERVILLE
POSITION DESCRIPTION
Position Title: FINANCE DIRECTOR
Department: Administration
Accountable To: City Administrator
Status: Exempt Date: June, 2013
PRIMARY OBJECTIVE OF POSITION:
Plan and direct all City financial functions to accurately account for financial transactions and
funds, manage financial assets to achieve optimal return and protection, and provide financial
planning, analysis and management. Duties include but are not limited to management of all
accounting functions, payroll, utility billing, investments, risk management; and providing
assistance to the City Administrator and City Council on financial planning and related matters.
Finance Director is also acting City Administrator in the absence of the City Administrator.
SUPERVISION RECEIVED:
Works under the direction of the City Administrator.
SUPERVISION EXERCISED:
Accounting Clerk and other office staff when performing accounting and payroll functions. All
staff in the absence of the City Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Budgets
• Coordinates the planning and drafting of a balanced budget for submission to the City
Administrator and the City Council.
• Formulates revenue projections for all funds within the constraints of applicable laws
and expenditure requests for various departments.
• Estimates total City resources and makes appropriate projections of finances.
• Assists in the departmental review of the proposed budget and in the presentation of
the proposed budget to the City Council.
• Works with other City Staff on all aspects of budgeting.
• Incorporates all City Council directed changes into the proposed budget.
• Directs the preparation of the final adopted budget.
• Files all necessary documents with the State and County regarding tax levies, levy
limits, etc.; coordinates required budget publication with City Clerk.
• Submits reports to the State of Minnesota and County as required.
• Performs cost control activities; monitors revenues and expenditures in assigned areas
to assure a sound budget and fiscal controls.
Financial Management and Accounting
• Supervises the collection of taxes, fees, and other receipts in accordance with laws
and regulations.
• Develops, maintains and monitors all accounting and financial records to ensure
conformity to generally accepted government accounting principles including GAAP,
GAAFR, GASB and State Auditor's Guidelines.
21
• Develops financial studies and plans; forecasts, estimates, and monitors the financial
condition to assure fiscal well-being of the City.
• Manages and invests monies according to legally approved investment practices for
City funds and other funds as assigned.
• Prepares and coordinates the production of annual reports and fiscal projections for
Tax Increment Finance (TIF) Districts and Securities and Exchange Commission
Bond Continuing Disclosure requirements.
• Oversees accounting entries to reflect Council actions and management decisions.
• Oversees the posting and reconciliation of ledgers and accounts.
• Oversees payroll, accounts payable, deposit of monies, and fixed asset processing.
• Oversees utility and general billing.
• Advises City Administrator and City Council on cash planning and availability.
• Responsible for ongoing relationship of the City's banking services.
• Implements and maintains City's capital financing programs.
• Works with CPA firm and bonding consultants in coordinating information for audits,
annual financial statements, and bonding records.
• Coordinates and prepares information for bond sales.
• Assists City Administrator with the monitoring of proposals, agreements and
contracts/leases.
• Oversees the administration of City debt.
• Provides monthly and quarterly reports to Council.
• Prepares special reports and analysis as required and/or directed by the City
Administrator or City Council.
• Submits various reports to State and Federal agencies as requested/required.
• Assists in preparation of applications for grants, TIF Plans, Bond Offering
Statements.
Payroll/Com pens ation/E mployee Benefits
• Directs all functions of payroll, including the preparation of payroll checks, and
ensures proper handling and reporting of all required and voluntary deductions.
• Recommends adequate general property, liability, workers' compensation and other
casualty insurance coverage according to City's risk tolerance and maintains up-to-
date records with insurance carriers.
• Administers City's benefits plans, PERA and unemployment compensation; review
and update health, life, deferred compensation plans as needed.
• Acts as liaison between City employees and insurance carriers supervising
implementation of policies, processing of adjustments, renewals, policy changes,
claim issues and all other insurance matters.
Administration/Supervision
• Plans and develops sound accounting policies and administrative practices for City
Administrator and City Council.
• Keeps informed on pending state and/or federal legislation
• Delegates work assignments to responsible employees as needed.
• Performs timely performance evaluations of finance employees.
• Participates in Staff meetings and in developing overall policies and procedures for
the City.
22
• May be required to attend after-hour meetings of Council, Commissions, etc., as
assigned or needed.
• Administers various grants that the City has received from the State and Federal
agencies.
• Performs periodic analysis of utility rates to assure the receipts adequately cover costs
of the utility and that financial stability of these funds are maintained.
• Acting Administrator in the absence of the City Administrator.
• Performs other duties as assigned.
PERIPHERAL DUTIES:
• Develops finance related ordinances, resolutions and procedures.
• Represents the city at various conferences and meetings.
• Estimates total City resources and makes appropriate projections of finances.
• Administers the City's group health and benefit programs.
MINIMUM QUALIFICATIONS:
• Graduation from an accredited four-year college or university with a degree in
accounting, finance, business or public administration, or a closely related field.
• Minimum of two (2) years of progressively responsible municipal finance work.
• Two (2)years of supervisory experience.
DESIRED QUALIFICATIONS:
• CPA designation.
• Experience in Network Administration& Employee Benefits.
• Preferably five (5)years of progressively responsible municipal finance work.
• Demonstrated ability to write successful grant applications.
• Demonstrated ability to administer various types of grants.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
• Considerable knowledge of modern governmental accounting theory, principles, and
practices; considerable knowledge of internal control procedures and financial
packages.
• Considerable knowledge of office automation and computerized financial
applications.
• Considerable knowledge of public finance and fiscal planning.
• Considerable knowledge of payroll and accounts payable functions.
• Working knowledge of budgetary, accounting and reporting systems, GAAFR,
GAAP and GASB.
• Ability to prepare and analyze complex financial reports.
• Ability to maintain efficient and effective financial systems and procedures.
• Ability to effectively supervise staff.
• Ability to establish and maintain effective working relationships with employees and
City Officials; ability to communicate effectively orally and in writing.
SPECIAL REQUIREMENTS:
A valid state driver's license or ability to obtain one within three months. Must be bondable.
23
TOOLS AND EQUIPMENT:
Skill in operating a personal computer (including word processing and spreadsheet software);
network computer system including associated financial packages; 10-key calculator; phone;
copy machine; fax machine.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential
functions.
While performing the duties of this job, the employee is regularly required to reach with hands
and arms. The employee frequently is required to sit and talk or hear, use hands to finger, handle,
or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally
required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES:
Formal application, supplemental information sheet, rating of education and experience; oral
interview(s) and reference check, After a conditional offer of employment is made, a criminal
history and background check as well as pre-employment physical and drug screen are required.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. Any questions
that I have, I have had the opportunity to ask and have them answered.
Signed: Date:
Revised 6/6/2013
2"
CITY OF CENTERVILLE
SUPPLEMENTAL APPLICANT INFORMATION SHEET
1. Do you ha ve a four-year degree in accounting, finance, business o r public
.............
administration? Yes No
List college or university name:
2. Describe your experience in government finance, including number of years?
3. Describe your experience in supervising other people?
4. What is your level of knowledge and understanding of GASB rules?
Not familiar Awareness Strong working knowledge
...............
Expert
5. Do you have a driver's license or ability to obtain one within three months?
Yes No
6. Describe your experience with co mputer based accou nting and finance
applications, list programs that you are proficient in?
7. Describe your experience with fi nancial planning and budgeting in a
governmental setting.
8. Describe your experience and knowledge of personnel and payroll requirem ents
and reporting.
.......................... ..........................
9. Are you a Certified Public Account? Yes No
Date of Certification:
Page 1 of 2
25
10. Describe your experience with computer networks?
11. Describe your experience in writin g and adm inistering successful grant
applications? List successful grants, dates received, and amounts.
12. Is there anything in your past history th at would prevent you from being bonded?
......... .........
Yes No
This information is true and correct.
Applicant signature
Date
Attach this form to your application.
Page 2 of 2
26
CITY OF CENTER VILLE
POSITION DESCRIPTION
Position Title: PUBLIC WORKS MAINTENANCE
Department: Public Works
Accountable To: Public Works Director; City Administrator
Status: Non-Exempt Date: June 2005
PRIMARY OBJECTIVE OF POSITION:
This position performs a variety of skilled and unskilled tasks as well as the regular and recurring
maintenance, installation and repair work associated with the City's streets, parks and utilities.
Duties include maintaining and operating a wide range of motorized and non-motorized
equipment and tools to accomplish assigned tasks. Work is to be performed cooperatively and in
a manner that insures individual, co-worker and public safety.
SUPERVISION RECEIVED:
Works under the direction of the Public Works Director and general guidance of the City
Administrator. This position is expected to work independently with limited supervision.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This position will perform both unusual and recurring tasks that require considerable knowledge
and skill to operate equipment and tools for a variety of work situations and knowledge of
standard safety procedures.
The listed examples may not include all the duties performed by this position.
1. Performs assigned work to install or repair main water and sewer lines, manholes and
catch basins.
2. Maintains roadways, including patching, filling potholes, paving, sweeping and snow
removal.
3. Maintains and repairs wells, lift stations, related equipment and facilities, replacing
related parts as necessary to return equipment to serviceable condition.
4. Takes readings on water meters; installs and/or repairs meters as necessary.
5. Performs basic carpentry, cement work and minor building maintenance.
6. Operates city vehicles safely to accomplish a variety of tasks, including but not limited to
picking up and delivering materials and supplies; to remove debris from different
locations and other related duties as assigned.
7. Performs On-Call duties on a rotational basis after business hours and on weekends.
27
8. Responds to public inquiries in a courteous manner, providing information within the
scope of knowledge or refers the inquiry to the Public Works Director or City
Administrator.
9. Attends professional development workshops and conferences to keep current of trends
and development associated with Public Works.
DESIRED QUALIFICATIONS AND COMPETENCIES:
1. Knowledge of maintenance equipment, construction and repair methods and procedures
for streets, water and sewer lines, catch basins, pumping stations and other city owned
facilities.
2. Knowledge of safety standards and precautions related to the job and work-related
duties.
3. Ability to use the equipment and tools of the trade.
4. Ability to read and write and comprehend the English language.
5. Ability to understand and follow written and oral directions.
6. Ability to work cooperatively with others and establish and maintain effective working
relationships with other employees and the general public.
7. Ability to perform job duties in all weather conditions and in uncomfortable conditions.
8. Ability to sustain continuous physical effort, including frequent bending, walking,
manipulation of and heavy lifting of equipment.
9. Ability to inspect, maintain and operate proficiently light and heavy equipment, such as
loader, bobcat, dump truck and snow plow.
10. Ability to work independently.
11. Ability and willingness to respond to emergencies after hours and on weekends.
MINIMUM QUALIFICATIONS:
Education and Experience
1. Must possess a valid Class B CDL.
2. Must have obtained a high school diploma or equivalent.
3. One year's experience with public works functions, including streets, parks, water
distribution, storm water and sanitary sewer collection systems.
28
4. Knowledgeable of the operation of heavy equipment, mechanical repair and building
maintenance.
5. Must be able to obtain a Class D water license and Class SD wastewater license within 12
months of employment with the City.
6. Must maintain licensing through continuing education and training.
TOOLS AND EQUIPMENT:
Must be able to safely operate and insure the safe operation of all pieces of equipment in the
Public Works Department.
PHYSICAL DEMANDS:
Work is performed primarily outdoors in all kinds of weather and temperatures exposing the
employee to inclement weather and hazards related to working with and around a variety of
equipment, working in confined spaces, bending, twisting, kneeling, crawling, lifting of heavy
objects, exercising physical exertion in performing heavy manual labor and dangers related to the
digging up and repairing water and/or sewer lines.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools,
or controls; and reaching with hands and arms. The employee is occasionally required to stand,
walk, bend, squat, step up and step across.
The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform essential
functions.
PRESSURES AND STRESS:
The work is usually demanding and sometimes requires the incumbent to work beyond regular
work hours. The assignments or work conditions can, on occasion, exert unusual stress or
pressure.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those the employee
may encounter while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to be outside in
varying weather and temperatures
29
The noise level in the work environment varies from noise levels often found in an office setting
to loud noises that are experienced when working with equipment at a construction site.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference checks; pre-
employment physical exam and drug screen; background checks.
The duties listed above are intended only as illustration of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. That I have had
the opportunity to ask any questions and have them answered.
Signed:
Date:
30
Administrator/Engineer's Report
entorV lle March 28, 2018
+:.I�r7.7771
ADMINISTRATION
Administrator Continuing Education Plan
No recent activity
Social Media Presence
The City's Facebook page is live and we are beginning to promote it. We will continue
to ramp up our efforts to add content and utilize its potential.
The city's Google My Business page saw the following activity in February:
• 37 People asked for Directions
• 4 linked to the City's website
• 3 called City Hall directly from the website
Google Maps implemented several changes to roadways, due to our input.
2018 City Council Goals
Our goal setting meeting was held on February 28th. The City's goals have been outlined
as:
• Succession Planning
• Economic Development
• Community Engagement
Staff Meetings
Our monthly staff meeting was rescheduled to March 29th
STORMWATER/WETLAND
Local Water Plan
The Council-approved plan has now been submitted to the Rice Creek Watershed District
and Met Council, ahead of the deadline of June, 2018.
Storm Water Capital Improvement Plan and Rate Study
Upon submittal of the Local Water Plan, we will utilize some of the information
from that plan to formulate a rate study. The study will also need to pull
information from the City's Comprehensive Plan.
ECONOMIC DEVELOPMENT/PLANNING
United Properties' 21st Ave. Distribution Center Developer's Agreement Fulfilment
31
A Letter of Credit(LOC) has now been received, from United Properties for the overlay
of Fairview Avenue. This means that United Properties has now fulfilled all of its
obligations under the developer's agreement for 21st Avenue.
Peltier Estates
We have been in contact with the developer and have been working through final issues
on the developer's agreement. They have submitted their final plat to Anoka County and
are working through issues there.
Ruffridge Johnson
Council agreed to pay for private utilities to be run along Commerce Drive, to the site.
The final cost of this is being worked out.
The closing date for the sale of the property has been pushed back, one month, to May,
2018. We anticipate construction will follow, quickly.
Waterworks Site/DeFoe Property
A concept sketch for a residential development was presented to the Planning and Zoning
Commission at their March 6th meeting. A pre-application, staff meeting, with the
developer is planned for April 5th to make sure all parties understand the issues and are
on the same page.
General Development Activity
We have received several calls and have provided information or guidance to a number of
prospective developers regarding multiple vacant or redevelopment sites in town.
Swimming Pool Covers
The Planning and Zoning Commission asked staff to look into policies which allow a
hard pool cover in lieu of a fence. The city of Blaine currently has such a policy. Staff is
researching policies in neighboring communities, but is strongly opposed to a change.
SEWER AND WATER
Lift Station 2 Rehabilitation
A preconstruction meeting was held and the project is scheduled to be completed April 2
—4, weather permitting.
Trailside Park Shoreline Restoration
A preconstruction conference was held. Work will begin as soon as road restrictions
have been lifted, in early May.
PUBLIC WORKS/STREETS
Lino Lakes LaMotte Neighborhood Street and Utility Reconstruction
Lino Lakes city staff believes that a street project will be put forward, but may not
include adding municipal water service.
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Labor Union Negotiations
The labor union has accepted the contract terms offered by the city council. Formal
contract language will be drafted in the coming weeks.
Copier
We are looking at options to replace the Public Works Department copier and will bring
those to Council in the near future.
PARKS
Dupre Artifact Agreement
Cataloging of the artifacts is now complete. The software and computer files are
scheduled to be transferred to the city's system on March 26th. We will need to begin
looking at a strategy for display of the items.
Parks Capital Improvement Plan and Park Dedication Fee Study
I attended the January Park and Rec Meeting to discuss the structure of Park Dedication
Fees and the need for a comprehensive study to properly justify those fees. We will bring
a proposal forward, for Council's review, to complete a formal Park and Trails Master
Plan.
FETE DES LACS
The Fete des Lacs Committee has been meeting, the third Monday of each month and
planning is well underway. This year, the Lions and City are combining efforts for
fundraising to eliminate confusion and enhance our partnership. The fireworks will be
back at LaMotte Park, along with a Saturday night street dance and an expanded Family
Fun Fest on Sunday. The theme this year will be Cougar Pride.
We are looking for volunteers to help with the Sunday portion of the Family Fun Fest as
well as the Kayak/Paddle event.
PUBLIC SAFETY
Centennial Fire District
• A new firefighter was officially welcomed for Station 1 (Circle Pines).
Centennial Lakes Police Department
• The department has seen two resignations in the past few weeks and will be
looking to fill those positions.
33
ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
CCA 1201 Path Avenue NE-Suite 345-Blaine,AIN 55434-Phone 763-783-4747-FAX 763-783-4700-TTY 763-783-4724
E-mail:accapUacoap,org Q
A United Way
lip Agency
March 9,2018
Centerville City Council
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Members of the Centerville City Council:
Enclosed please find the annual report for the Senior Outreach Program, This report indicates the
number of individuals served during the past program year, their ages, gender, living situation,
etc. It also indicates the different referrals made which will provide insight into the problems
faced by the residents in your community.
Vanessa Formico, now serves as the Senior Outreach Worker for Centerville seniors and she
welcomes your referrals whenever a concern exists regarding one of your senior residents,
Vanessa and I are always available to address the City Council if you have any questions or
concerns. Thank you for your support of this program and again, if you have any referrals please
call 763-783-4741.
Sincerely,
...................
Amanda Scheevel,MSW, LGSW
Director of Senior Programs
Anoka County Community Action Program, Inc. (SCCAP)
1201 89dAve#345
Blaine,MN 55434
ascheevel@acca"-or
763-783-4717
34
cc ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
1201 89th Avenue N E-Suite 345-Blaine,MN S6434 o Phone 763-783-4747-FAX 763-783-4700-TTY 763-783-4724
E-mail:detcam0accap.org 110
A United Way
liA
Agency
ACCAP Senior Programs Report
2017
*.Melee note that weleave anew a1itattloam ase and our documentation stintugieshave changed, u1sich
has affected our numbers.
SENIOR INFORMATION LINE and TRIAGE
Provides Information and Referral Services in response to calls/emails/walk-ins at the Senior Information Line
office as well as responding to calls/emails requesting assistance through Anoka County Senior Services Triage.
+ 912 client contacts
* 1,466 referrals made
* 1 volunteer worked 55 he at the Senior Information Line
a 180 mailings (information on senior resources)
SENIOR OUTREACH PROGRAM
Senior Outreach Workers:
* Five Senior Outreach Workers provide information,referral and forms assistance during home
its so clients can access supportive services which enable the to remain living in the
community
* 782 unduplicated households served
9 23848 initial and follow up visits
0 52957 referrals made to 150+ different programs/agencies
* Involvement Referral Source: 336 Outside Requests
(frovitfamil
y,fhendf, neigbborr, soaals workers, nurses, etc.)
Senior Outreach Worker at Large
* Senior Outreach Worker at Large assists Anoka County Senior Services staff with their clients
in Assisted Living facilities As well as those in the connnunity.
0 74 unduldicated households served in the Conarnunity Total visits = 316
9 20 unduplicated households served in Assisted Living facilities Total visits = 244
to 1,015 Referrals Made to 150+ different programs/agencies
a Referral Source: Anoka County Adult Protection & Senior Services-53
Anoka County Social Workers- 7
ACCAP Senior Programs staff—30
Other-4
Senior Outreach Budget Specialist- ended due to loss ofding in 8/2017
0 Part time Outreach Worker served assigned clients with ongoing case management assisting
with the following: budget counseling,monthly sorting and organizing of bills,paying of bills
monthly, setting up auto pay, transition to rep payee if requested. Funded by ACCAP.
0 35 clients served
35
ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.
ACCA 1201 89th Avenue BE-Supe 345*Blaine,MN 55434-Phone 763-783-4747-FAX 763-783-4700-TTY 763-783-4724
E-nosl:accap@accap.org 10
A UnWal Way
Aganey
CHORE,S & MORE PROGRAM
Provides chutes services for seniors throughout Anoka County utilizing private independent contractors and
volunteers. Subsidy is provided to low income clients (subsidy provided by CDBG fimds and Anoka County
Senior Services contract funds). Operational fands provided by ACCAP, donations from local organizations and
a grant from the Metro Area Agency on Aging.
* 503 unduplicated clients
* 2,892 projects completed= 5,426.5 hours
* Utilized 45 paid private contractors
+ 71 volunteers worked on 52 projects for a total of 361 hours
* $16,188.82 subsidy dollars utilized by 92 clients for 942 projects
SNAP OUTREACH PROGRAM (all households/not limited to seniors)- Ended 10/2017
Part time SNAP Specialist provided information about the SNAP program through litnited presentations
throughout the county, and provided application assistance for those interested in applying for SNAP benefits.
Funded through a grant from USDA and matching funds from ACCAP Board of Directors.
* 377 clients were provided application assistance
+ 119 presentations throughout county
* 28,113+ reached through brochure distribution, mailings, newspapers, etc.
Voluntecr Program
In 2017,308 volunteers worked hours 19,416 (9.3 FTE equivalent) providing service to seniors
through three different AC CAP Senior Programs.
SENIOR COMPANION PROGRAM
Companion volunteers make home visits each week to isolated or lonely seniors,providing transportation to
doctors'appointments, errands (grocery,pharmacy, bank, etc.). Companions receive a stipend,meal allowance
and mileage-reimbursement. Partnership with Lutheran Social Services and supported with funds from the
ACCAP Board of Directors.
36 Senior Companions
236 clients served
4,871 visits made by Senior Companion
8,758 round trips transportation provided
19,000 volunteer hours provided by Senior Companions
Please Nom:The Chores&Mory Program and the Senior Injiinvation line alto uftA7d volunteers.
(See above- volunteer hours reported in their pro gram summag)
36
ACCAP
SENIOR OUTREACH PROGRAM
2017 ANNUAL REPORT
200% Pott
Individuals)
55-
Gender f Individuals)
Female., Eli] 258
Race (# of Idktdl
Native
Asian: 11 American: 10
Black/Air.American: .34 ode34
Caucasian/ i - 785
Hispanic:
Disability Individuals) E:Iiil
.z .. L VISITS rACTS: Eiiil
, RRA,I.
EDMUMTS: [:;;� TO OVER 150 PROGRAMS
37
-2017 SENIOR OUTREACH TOTALS-
SOURCES FOR OUTSIDE REQUESTS FOR OUTREACH
VISITS
Anoka County Human Services............................................................................................... 95
Anoka County Economic Assistance....................................................................................... 1
Building a er (Property Management)............................................................................ 35
Chores & More Coordinator...... ....--...........I............................4.........................-...... .......... 1
Cityces...............................................................................................................................
26 Family Member/Relative.........................................................................................................
FoodShelf Coordinator............................................................................................................
Friendof Client ....................................................................................................................... 1
Home Health Care Agency Social Worker.............................................................................. 7
Hospitalci Worker............................................................................................................
HomelessShelter...................................................................................................................... 1
Neighborof Client.................................................................................................................... 11
Phy10
Physician/Clinic.......................................................................................................................
Police/Fire e r t................................................................................................I..........
PublicHealth Nurses............................................................................................................... 3
Salvationy......................................................................................................................... 1
Senior Center/Club Directors.................................................................................................. 10
13
Senior Companion....................................................................................................................
Senior Information Line...........................................................................................................
Other......................................................................................................................................... 71
TOTAL = 336
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