HomeMy WebLinkAbout2018-04-25 CC WS Packet enterviCCITY OF CENTERVILLE
C
e COUNCIL WORK SESSION
Wednesday, April 25, 2018
5:30 p.m.
COUNCIL WORKSHOP
L CALL TO ORDER
1. Roll Call
II. DISCUSSION TOPICS
1. EDA Formation
a. Bylaws
b. Candidate Interviews
c. Councilmember Representatives
d. First Meeting Date
e. Assignment of Topics/Goals
i. City-owned Property Marketing
ii. Downtown/Lakefront Redevelopment Vision
iii. Rebranding
iv. Business Incentive Programs
v. Business Recycling Program
vi. Code Compliance Strategies
f. Budget for 2019
g. Committee Stipends
III. ADJOURNMENT
CITY OF CENTFAVILLE,MS'
RESOLUTION _j
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RESOLUTION ETHE ESTADIISHMENT
E N C
DEVELoIPMr'N'TTER CITY OF cUNTG BviLix
I TMINGESOTA STATUTES, SECTIONS 469490
THROUGH 469.1082,AS AMENDED
E IT RESOLVEDCity Council (the ill of the City of Centerville, Minaccom
. " fidlows.
Season I Rcn
s . The City is authorized pursuant to Elitermomstatutes, Sections
469.1082, n fish an econossic dsmOcienent authority for the may, and this
Council dean= to do so in order to promote certain econornic, commercial,
development r objectives.
1.01 This Council the ancencesomeat and bounced support of economic
development and radamfigensmt in the City 16 Vital to the orderly development and is in the best i-a -r R,
ngeneral welfire of the residentsCiti
1.03. The City ban causes notice of n public hearing on the establishment of an economic
dowdopearod authority to be published as the Quad Gzaaressly Prese,a newspaper of Bracral onvuhumn
in the City,Oam each Wedit for two consecutive weeks(June
, u proposal m
2 17) punmeat to such
non
all persons dca'looks
„ to present their oral or mvitter,ocancents on the ;, al reass given an opportunity
to do so.
SwOon2.
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2.01. Purmu& n r rauthority for the
City to be known as the Economic Davolopment Authority of the City of CwAcsvipc, Mirzoraft (the
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be governed by n board of concesissionarsconsisting of five members,
two of whom shall be members of this C n initial . . the City§
The n § - g the followinga terms:one for
these(3)years,one five . Thereafter, -
cormansuesers successom am appointed and qualific&Ike ran= of
the Council members sermag as EDA commissumaso WWI cousside with their respective terms of chdre
on this Council. Each commissioner of the HDA who is n member of this Council shall mose to be a
consmismom oflective at such time as he or she is no brain a member i Counsel, and n sucemeer
commissioner i prosuant to the Act to saw the wonabutor of the applicuble y
so vacate&
Section 1 PLATM
101. The EDA shall have all powers given to an economic authority pursuant
n as n may be amended or time, including the powers of
containedhousing and redevelopment auticafty i 469A)i 9.047,
as amended, and the movem f a city under Mkmnou Statutes, Sections 469.124 ,
ancanded.
101 The We of all jossual obligation f the EDA mad be appreved by the
Council,before orch bonds or obligations am issued,
T EDA � the bud ` Cit d to City
implemented.and as Caused.
actions3.04. All
Cid and any officialcontrols aimplemeating the cow4ochonsive plan.
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3.05. no general budget of the EDA amat be trarrunittedy this Council at the
same tim as the City's get.
3.06. Notivithstandfig Section 9.101, Subdivision the
attmpt to take any property within the City by moment domain without the prior approval of this
Commil.
3.07 As a mews of more clowly setting f of prisoadam, at its initial
the Bylaws, which shall, among other things, establish
the general policy the Vice Pawkirat, Trewarce,
Assistant Treasumm,and Serrctasyne noted Bylaws and subsequent amendments Secure must also be
approved by a mejorhy vote of this Cisnall,
Adopted by the Ceahm-rille City Council this l2eday of July,2017.
ATTEST: 'Pray,
moves,Coy Adminisumar
CHAPTER 3 1.- DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES
Section
31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee
31,02 Bylaws for committees
§31.01 t:s,i,A_BmsHMKNT OF PLANNING AND ZONING CON IWSSION AND PARKS AND
RECREATION COMMITTEE.
(A)This section establishes a City Planning and Zoning Commission, and a Parks and Recreation
Committee. The purpose of these Committees is advisory and they may make recommendations to the
City Council for consideration regarding matters relating to this Committee.
(B)For the purpose of this chapter,the terms Commission and Committee are used interchangeably. Policy
refers to Commissioners and Committee Members alike.
Ord. #72, adopted 1211912002, Ord. 2d#23, amended 1211012008
§31.02 BYLAWS FOR CONDUTTEES.
(A)Authority, The Committee has the authority to conduct investigations and to make recommendations;
however, it may not make decisions on behalf of the Council. Committees are subject to the. sarne rules
as the City Council under the open meeting laws. 'fire Council's final decision,however, and not the
Committee's recommendation,binds the city. The Committee may not enter into a contract, employ
workers or authorize expenditures.
(K)Eligibility.Any resident of the city is eligible to apply as a Committee Member. This individual is
welcome to serve on one committee at a time.
(C)Appointments,
(1) Each member of the Committee will be appointed by the City Council via a letter of interest
submitted to the City Administrator, This letter will be received by the City Administrator no
later than November I of each year. This same action will take place ifs....vacancy should
happen. On an annual basis,the City Administrator would ascertain those who desire to remain
on the Committee.
(2) Seven members shall be appointed to each City Committee.
(D)Appointment qJ'rOicers. At the first meeting of the year,the Committee will appoint by majority vote a
Chair and a Vice-Chair.
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(E)Officers'dafles.
(1) (a) The Chairperson shall preserve order, enforce the rules of procedure herein
prescribed and determined without debate, subject to the final decision of the
Commission/Committee on appeal, all questions of procedure and order, The
Chairperson will also give leadership; sign reports;write correspondence to be signed by
either the City Administrator or the Mayor; compile or assist in the preparation of the
agenda as authorized by the Committee; and appoint task forces as authorized by the
City Council.
(a) The Vice-Chairperson shall support and assist the Chairperson;preside over the
Committee meetings in the absence of the Chairperson; and fill the office of the
Chairperson if as vacancy should arise.
(2) Any Committee Member may appeal a decision of the Chair. To do this, as Committee Member
states, "I appeal the decision of the Chair," immediately after the Chair announces the decision,
Recognition from the Chair is not necessary when making an appeal. The appeal must be
seconded, is debatable and cannot be amended.After the debate,the Committee votes on the
Chair's decision. A majority of"yes"votes upholds the decision of the Chair and a majority of
4§n "votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold
his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the
rule of the Committee.
Meetings.
(1) Regular meetings. Regular meetings of the Committee shall be held on the same day of each
calendar month at the same time, set by the Committee and approved by the Council. Any
regular meeting failing upon,as holiday shall be rescheduled by the Committee for an alternative
data,with enough time to be properly noticed to the public. The Administrator shall maintain as
schedule of regular meetings. This schedule shall be available for public inspection during
regular business hours at the Administrator's office. All meetings, including special emergency
meetings, shall be held at City flail unless otherwise specifically noticed.
(2) Special meetings. Any three members of the Committee may call a special meeting of the
Committee upon at least 72 hours' written notice to each member of the Committee and
Administrator, This notice shall be delivered personally to each member, or left at the member's
place of residence. Similar written notice shall be mailed at least three days prior to the meeting
date to those who have requested notice of special meetings. This request must be in writing and
filed with the Administrator, designating an official address where notice may be mailed. The
request will be valid for one year.
(3) ,lonergency meetings.
(a) Any three members of the Committee may call an emergency meeting of the Committee
when circumstances require the immediate consideration of the Committee.
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(b) Notice may be in writing personally delivered to Cominittee members or may be in the
form of personal telephone communication. Notice must include the date,time,place
and purpose of the meeting. Where practical,the Administrator shall make an effort to
contact news-gathering organizations that have filed a request to receive notice of special
meetings.
(G)Public notice and open meeting.
(1) Public notice. 'The Administrator must post written notice of the date,time,place and purpose of
the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three
days before the date of the meeting.
(a) When the performance of an act is ordered within a fixed period of time,the time is
computed as excluding the first day and including the last day of the prescribed or fixed
time period, unless the last day falls on a Saturday, Sunday or legal holiday. For
example, if a meeting is scheduled for a Thursday,notice has to be given on Monday to
meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is
day two and Thursday is day three. Monday is not included in the time computation'
Similarly, if a special meeting is planned for Monday, notice must be given on Friday;
Saturday and Sunday are included in the time computation since they are not the last day
of the fixed period.
(b) If the Committee meets where a quorum is in attendance,the city must make public
notice,
(2) Open meeting law, Under the Minnesota Open Meeting Law, all city committee meetings must
be open to the public.
(a) The open meeting law serves three vital purposes:
1. To prohibit actions from being taken at a secret meeting-where die interested
public cannot be fully informed of the decisions of public bodies or detect
improper influences;
2. To ensure the public's right to be unburied; and
3. To give the public an opportunity to present its views.
(b) 'The law prohibit,-,the use of telephone conversations,e-mail or letters in a decision-
making process among a quorum of members designed to avoid an open meeting.
(c) Any person who intentionally violates the open meeting law is subject to personal
liability in the form of a civil penalty. The public body may not pay the penalty.
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(H)Mmutes, The Committee must keep a bill and accurate record of its actions at every Committee
meeting, The Administrator records the Committee proceedings in a minute book. In the absence of the
city staff member to take the minutes,the Committee should delegate,the duty of taking minutes for that
meeting,
(1) The minutes should be vvritten in language and in terms the average citizen understands.
(2) If the Committee finds a mistake in the minutes of the previous meeting,the minutes will be
corrected during the current meeting and reflected in the minutes.
(3) Once the Committee has formally approved the minutes of any meeting, the minutes should not
be changed under any circumstances.
(4) Minutes are official papers of the city. Minute books are public records, shall be kept on file
with the Administrator and must be available for public view at any reasonable time,
(5) The following infou-nation should be included in the minutes:
(a) 'The time and place of the meeting;
(b) The members present;
(c) A summary of all decisions made by the Committee, including a copy of each motion
exactly as stated,whether or not,the motion had a second and, if the motion was
seconded,whether or not the Committee adopted it, and the names of the people who
made and seconded the motion;and
( ) The names of the Committee Member who voted either for or against each motion.
(1) Order of business. Each meeting of the Committee shall convene at the time and place appointed.
(1) Committee business shall be conducted in the following order:
(a) Call to order;
(b) Approval of agenda;
(c) A-,Aards/presentations/appeatances;
(d) Public hearings;
(a) Conunittee business;
(f) Consent agenda;
(g) Approval of Committee minutes;
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(h) Announcements/updates; and
(i) Adjournment,
(2) The order of business may be varied by the presiding officer, but all public hearings shall be held
at the tirne specified in the notice of the hearing.
(3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee
meeting and file a copy in the office of the Administrator, The agenda shall be prepared in
accordance with the order of business and copies shall be delivered to each Committee member
and to others as far in advance of the meeting as time for preparation will permit. No item of
business shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by majority vote of the Committee present,
(4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials
relating to agenda items is available to the public in the meeting room while the
Committee considers the subject matter.
(b) The agenda item shall not be considered unless this provision is complied with.
(a) This section does not apply to those materials that are classified as other than
public under the Minnesota Data,practies Act or materials from closed meetings.
(J) Motions.
(1) Generally. The Committee transacts business through motions made by Committee Members.
These motions are seconded,.and subsequently passed or rejected by Committee vote,
(a) The Committee Member states his or her motion (usually in the following fori'm
"I move . ro . [text of the motion]"). The Committee Member making a motion
does not need to favor it or vote for it. The Committee Member may is to put
the issue be-fore the Committee so a decision can be made.
(b) Another Committee Member then seconds the motion by saying: "I second the
motion."
(c) The Chair recognizes the motion and opens the pending motion to discussion. The
presiding officer calls for the vote at the end of the discussions and announces the
result of the vote.
(2) Motion to reconsider. This motion enables a Committee to set aside a vote it previously took,
and to reconsider the matter as though it had not voted on the issue. Only a person who
originally voted arra the prevailing side may move to reconsider. Make the motion by saying, "I
move to reconsider . . . [stating the motion to be reconsidered]." The Committee may debate the
motion. If the Committee passes the motion to reconsider, it must then reconsider the original
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motion and take another vote. If the Committee defeats a motion to reconsider,no further action
is necessary.
(3) Motion to postpone indefinitely. There is an important difference between the motion to
postpone indefinitely and the motion to postpone temporarily. The motion to postpone
temporarily is more commonly called a motion to "lay on the table"or"to table." The motion to
postpone postpones consideration of the motion until some undetermined, future time. The
Committee may consider a tabled motion whenever a majority of the members decide to do so.
A motion to postpone indefinitely,however, is the equivalent to a negative vote on the main
motion. Thus,the issue can be raised again only by a motion made by someone on the prevailing
side of the vote since,unless someone changes his or her mind,the motion to postpone will once
again prevail.
(4) Motion to limit debate. A Committee may limit debate by placing a time limit on debate, such as
a limit of three minutes to consider a particular motion; or limiting the number of people who
may speak for and against a certain motion, such as a limit of three speakers in favor and three
speakers opposed.
(5) Motion to amend. Committee Members may offer amendments to a main motion at any time. In
addition, it is possible to amend an amendment currently under consideration. Beyond this,
Committee Members can offer no further amendments, When a member has made a motion to
amend,the vote on the amendment must precede the vote on the original motion. After the
Committee has accepted or rejected the amendment, another vote on the original motion is
necessary.
(6) Motion to substitute. This is a motion to replace one motion with another on the same subject,
A Committee Member may move to substitute a main motion or an amendment to a main
motion. One form for making a substitute motion is to say, "I wish reintroduce the following
substitute motion . . . [present the substitute motion]." When a substitute motion is before the
Committee,the Committee must decide which of the two motions,the original motion or the
substitute motion, to consider. The Committee must vote on the question. A"Yes"vote favors
considering the substitute motion. A"no"vote favors considering the original motion. The
Committee must then discuss and vote on the selected motion.
(K)Quorzon. At all Committee meetings, a majority of the appointed members shall constitute a quorum for
the transaction of business,but a smaller number may adjourn from time to time.
(L) Voting. The votes of the members on any questions may be taken in any manner which signifies the
intention of the individual members, and the votes of the members on any action taken shall be recorded
in the minutes. Any member that is present but does not vote,the minutes as to that member's name
shall be recorded as an abstention.
(M) Council liaison. 'rhe Committee may request from the Council a liaison to attend their meetings¢
Council may elect to appoint a Council Liaison to the Committee. The liaison will act as a
communicator to and from the Council/Committee,
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(N).Removalfrom Committee participation. Any member of the Committee may remove himself or herself
from participation in the Committee by a letter of resignation being submitted to the City Administrator.
Any member of the Committee may be removed by Council.
(0)Attendance. Any member who fails to attend three consecutive or four meetings in one year will be
removed by the City Council,
(P) Conipensation. All Committee Members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the Coun ci I's pleasure.
(Q)Budget. On or before the end of July, the Committee shall submit to Council a budget request for
anticipated expenditures for the upcoming year,
(R)Expenditures.
(1) The Committee is not allowed to expend funds, order any items or contract with vendors for
services.
(2) All requests will be forwarded to the City Administrator for Council approval and subsequent
ordering by city staff. The Finance Director will submit to the Committee a report setting forth
in detail a complete report of all expenditures incurred during the year.
(S)Referral and reports. Any matter brought before the Committee for consideration will be acted oil
promptly and forwarded to Council for consideration,
(r)Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy,
(U)Incompatible tfioes. If a Committee Member receives a certificate of election to the City Council or
Mayar's office,the individual is considered to have resigned from the Committee.
(V)Amendment ofrules� The city reserves the right to change the provisions of these bylaws from time to
time without notice.
Ord. #72, adopted 1211912002, Ord. 2d#23, amended 1211012008
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