HomeMy WebLinkAbout2018-04-11 CC Minutes - Approved CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
April 11, 2018
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City
Council meeting of April 11, 2018 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski /1 PPI- �V 1 V Cfy
Council Member D. Love �1 N N 11
Council Member Matt Montain
ABSENT: None.
STAFF: City Attorney Kurt Glaser
City Administrator/Engineer Mark Statz
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COUNCIL MEETING
L CALL TO ORDER
Mayor Paar called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Paar added the March 28, 2018 City Council Meeting Minutes as Pages 45a-45e, Check
#31777-31785 w/Voided Check #31766 under Item #1 and added CenterPoint Energy
Community Partnership Grant Application (CFD) under Item#7, Consent Agenda
Motion by Council Member Love, Seconded by Council Member Montain to Approve the
Agenda as noted. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. Mr. Eric Maass, WSB—Review of Land Use, Housing & Transportation Chapters
of Comprehensive Plan
Mr. Eric Maass was available for comments and questions. Mr. Maass reviewed the submitted
Land Use, Housing and Transportation Chapters of the Comprehensive Plan at this evenings
meeting but also reviewed them prior with the Planning & Zoning Commission and incorporated
slight modifications that they suggested.
City of Centerville
Council Meeting Minutes
April 11,2018
Mr. Maass explained that the Planning & Zoning Commission felt that five (5) areas of the
existing 2030 Future Land Use Plan should be modified taking into consideration future
development. He explained that the Anoka County Parks & Recreation building along Main
Street should be zoned Public/Semi-Public rather than Commercial, the old Waterworks site and
parcel next to it should be zoned Medium Density Residential rather than Commerical and High
Density Residential, the Burke and Church owned parcels along Centerville Lake should be
zoned CBD/Mixed Use rather than Low Density Residential, parcels abutting Main Street on the
south side between Dupre Road and City Hall along with the Paulsen property should be zoned
CBD/Mixed Use rather than Low Density Residential and property north of Peltier Circle zoned
Public/Semi-Public which should be zoned Low Density Residential. He stated that
approximately 17 undeveloped parcels are slated for development by 2040. He also stated that
the remainder of the Chapter was updated accordingly. He reported that the Chapter identifies
specific land use categories and strategies for future growth and redevelopment.
The Mayor and Council Member Koski thanked Mr. Maass and his staff for a nicely completed
chapter and felt that the details and graphs were easy to interpret.
Mr. Eric Maass reviewed the Housing Chapter with Council and stated that the chapter reflects
forecasts from Met. Council and Anoka County regarding estimated households. He stated that
WSB included development of remaining vacant lands and the downtown master plan. That
areas of future residential development were identified along with densities by the Planning &
Zoning Commission and incorporated in the Chapter. He stated that the graphs were adjusted
accordingly.
Discussion ensued regarding affordable housing and Area Medium Income (AMI), Mr. Maass
stated that Met. Council states that the City's needs are 9 units for those under 30% AMI, 4 units
for those with income 31-50% AMI and 1 unit for those with income 51-80% AMI for a total of
14. He stated that Met. Council considers any housing development more than eight units per
acre to qualify as affordable housing. He stated with the anticipated development and
modifications Planning & Zoning took regarding rezoning areas the requirements would be met
by 2040 if construction goals were met. Discussion ensued regarding Met. Council's definition
of affordable housing/workforce housing comparative to Section 8 housing.
Mr. Maass stated that the Transportation Chapter took into consideration the Regional
Transportation Strategies outlined by Met. Council and WSB worked with the City of Lino
Lakes regarding projects that would require both cities to work together such as shared
roadways, etc. He stated that the City should include projects that they see in the future with
expected growth of abutting communities also. He stated that this is due to funding possibilities
in the future. Mayor Paar stated that finishing Centerville Road south of Dupre Road to Birch
Street would assist in moving traffic and the roadways would be similar; another project would
be with the added housing anticipated along 20th Avenue even though it is a County Road the
City may desire to make modifications that would require costs being absorbed by the City.
Discussion ensued regarding the potential for widening Main Street in the near future. Mr.
Maass stated that the city has the park and ride and a bus route located within its limits but no
aviation, rail lines, barge facilities or intermodal freight terminals.
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April 11,2018
Mr. Maass stated that WSB would be back before them at the end of the month to discuss parks,
sanitary sewer, water supply and surface water chapters; an draft plan Open House regarding the
plan with review of comments and review of draft implementation plan at the May P & Z
meeting; appear before Council at your May 9, 2018 meeting with review of Open House
comments and draft implementation plan and then back before the P & Z on June 5 for the
official public hearing on the full draft. He stated that it was anticipated that the plan could
receive approval by Council at their June 13, 2018 meeting and then forwarded to adjacent
communities and Met. Council. He did however state that there is one additional meeting prior
to the deadline incase additional time is needed. Administrator Statz stated that if anyone had
corrections to forward them to him and he would see to it that Mr. Maass received those for
correction.
Council Member Koski thanked the P & Z Commission for their efforts and also thanked WSB
staff for their work thus far. Mayor Paar also expressed his gratitude.
V. PUBLIC HEARING
1. None.
VI. APPROVAL OF THE MINUTES
1. March 28, 2018 City Council Meeting Minutes
Council Member Love requested that a modification to the word "there" be changed to "theme"
on page 5, under Council/Administrator Announcements, paragraph four sentence one.
Motion by Council Member Montain, seconded by Council Member Love to Approve the
March 28, 2018 Meeting Minutes as Amended. All in favor. Motion carried.
VII. CONSENT AGENDA
1. City of Centerville March 29, 2018 through April 11, 2018 Claims (Check#31751-
31775) W/Voided Check#30182 & (Check#31777-31786 W/Voided Check#31776)
2. Centennial Lakes Police Claims through April 5, 2018 (Check#11900-11916) &
Optum Bank& US Bank
3. Centennial Fire District Claims through April 3, 2018 (Check#8157-8162) & WEX,
HSA & US Bank
4. Successful Completion of Year 5, Building Inspection Mr. Dan Schmitz
5. P & Z Recommendation for Appointment
6. P & R Recommendation for Appointment
7. Center Point Energy Community Partnership Grant Application (CFD)
Mayor Paar provided Council with an opportunity to discuss any item(s).
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Council Meeting Minutes
April 11,2018
Motion by Council Member Love, seconded by Council Member Montain to Approve the
Consent Agenda as presented.
Discussion ensued and Council Member Love thanked Mr. Dan Schmitz for his service and
excellent work ethic.
Council Member Koski questioned Checks regarding Office Supplies, Lights and O'Rielly
Automotive and whether the City is a part of the State Purchasing Cooperative and receiving the
best possible purchase prices. Administrator Statz concurred and stated that the City has
researched becoming an Amazon account holder also in an attempt to secure best-price offerings.
Council thanked individuals that applied for the vacancies on both P & R and P & Z,
Administrator Statz stated that staff is encouraged about the community engagement that we
have had and Mayor Paar stated that the EDA and Festival Committees are also looking for
members/volunteers.
All in favor. Motion carried.
VI. OLD BUSINESS
1. RFPs Solid Waste, Recycling & Yard Waste Collection
Administrator Statz stated that the City had received four (4) RFPs, with two (2) being very
competitive; however, one (1) of the bidders averaged their fees/flat fees for carts rather than
what was requested. He stated that staff desired to request another submittal for negotiation
purposes with Waste Management (current provider) and Republic Services.
Attorney Glaser stated that the RFP process in this case is unique due to the services being
tangible rather than a contract for road construction. He stated that we do not have to award to
the lowest bidder and the City has discretion to negotiate.
Administrator Statz stated that Mr. Jason Hartman, Waste Management, was present this evening
to introduce himself and answer any questions Council may have. Mr. Hartman stated that he
has been in the business for 10 years with being with Waste Management for just under a year
and this being his first RFP. He stated that many of the drivers for Waste Management have
been with the company for 15 years and even one (1) of the drivers lives in town and have been
with Waste Management for the entire time that the contract has been in effect. He stated that he
did not have a problem competing with Republic Services.
Discussion ensued regarding Waste Management's satisfactory service over the years, prompt
correction of errors, etc.
Motion by Council Member Koski, seconded by Council Member Love to Authorize Staff
to Negotiate with Waste Management and Republic Services for Solid Waste, Recycling &
Yard Waste Collection.
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Discussion ensued regarding if another vendor chose to decrease the initial RFP prices they
could and be considered? Attorney Glaser stated that the negotiations are open and someone
could, however the initial proposals are not public.
All in favor. Motion carried.
IX. NEW BUSINESS
1. Schedule Regular City Council Work Session—(1 per month)
Administrator Statz stated that he felt that a regularly scheduled work session would benefit Staff
and Council allowing for more healthy discussions regarding such items as the budget, EDA
organization, Comprehensive Plan and etc. He stated that he felt that the benefits may improve
Council efficiency at their regular meetings.
Lengthy discussion was had regarding the possible necessity of not completing items within the
timeframe for the work session and continuing it following the regularly scheduled Council
meeting, meeting dates and times, public notice requirements, etc.
Motion by Council Member Montain, seconded by Council Member Love to Schedule
Regular Work Sessions Prior to the 2nd Regularly Scheduled Council Meeting of Every
Month Beginning at 5:30 p.m.
Discussion ensued regarding Council general cancellation of the second meetings in November
and December and if necessary these would be scheduled for the first meetings or cancelled but
noticed.
All in favor. Motion carried.
It was noted that Council would be holding a Work Session at 5:30 p.m. prior to their April 25,
2018 regularly scheduled Council Meeting.
2. Parks & Recreation Committee Recommendation for Adding One (1) Additional
ADA Accessible Port-a-Pot to the City's AirFresh Contract ($500-$625)
Administrator Statz stated that a representative of the Bald Eagle Ski Club appeared before the P
& R Committee and requested to have a port-a-pot on site for their use for their members to
change in. Upon additional discussion at P & R, the Committee felt that the port-a-pot could
have dual purpose for the Club changing in and public use. He stated that the club initially
desired for the unit to be placed near the lakeshore by their activities, however this area is
unsuitable due to location near the lake, handicap accessibility and emptying access. He also
stated that lengthy discussion was had regarding alternative placement near/within Cornerstone
Park, visibility of the facility while entering the community, screening, location markings, show
length, use of other port-a-pot locations within a short walking distance, use of local businesses
facilities, providing services for an event that is not sponsored by the City and fees associated
with the placement.
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Motion by Council Member Koski, seconded by Council Member Love to Table the Item
following Staffs additional discussions with the Bald Eagle Water Ski Club, obtaining costs
associated with screening and location markings.
Council Member King was opposed to the placement and fees associated with the port-a-pot and
Mayor Paar desired additional information submittal.
All in favor. Motion carried.
3. MCMA Conference Attendance— City Admin. Statz
Administrator Statz stated that during the interview process for his position he proposed an
educational plan which included the above stated conference and he desired to attend the MCMA
Conference as several colleagues of his who have become Administrators will be attending and
he believes that the conference would allow him valuable networking and training opportunities.
He stated that the conference is May 2-4, 2018. Council felt that the item should have been
placed on the Consent Agenda as it was a portion of Administrator Statz's contract.
Motion by Council Member Montain, seconded by Council Member Love to Approve the
MCMA Conference Attendance of City Administrator Statz as presented. All in favor.
Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Administrator Statz stated that Staff has been including Informational Material at the end of
Council's Agenda with the items not needing action but noteworthy.
Attorney Glaser stated that in the absence of the City Administrator staff met with a developer
and neighboring property owners regarding a proposed development on the old Waterworks site
and an additional property owner along LaValle Drive that proposes to also develop two (2)
parcels. He stated that he was impressed as Staff arranged the meeting but the developer invited
those nearest the development(s) an opportunity to participate in the meeting. He stated that it
was recommended due to the close proximity of both developments and knowledge of each of
the developers that they work cooperatively with an engineering firm and additional contracted
services in an attempt to cost share requirements, etc. He stated that the Waterwork's site
proposal is for 18 homes and the other proposal is for 3-5 homes. The development would be
retaining Mr. DeFoe's existing home.
Council Member King stated that he recently reviewed an article in the paper about the recent
Ramsey County District Court ruling denying several post-trial motion from the DNR regarding
the court's ruling in August of 2017.
Council Member Love reminded the audience that registration for the upcoming Fete des Lacs
parade was open and free with the theme being "Cougar Pride".
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Council Member Koski thanked the P & Z Commission and P & R Committee for interviewing
their candidates, he stated it was refreshing to have as many applicants as they had for P & Z and
thanked both P & Z and P & R for their contribution and dedication to their community.
Mayor Paar stated that the City is active on Facebook and to please follow us on Facebook and
Twitter as it is the easiest and fastest lines of communication. He also stated that he would be
attempting to participate in the upcoming Capital Day to meet with local Representatives
regarding the funding inequities for schools. He reported that at the recent Fire Steering meeting
which Council Member King also attended it was reported that they are a quarter through the
year and slightly under budget. He also reported that calls have increased but it is not anticipated
that it will affect the budget and that Station 1 has a crew of 12 and Station 3 has a crew of 19
Firefighters/EMTs. He stated that a large amount of discussion has been had regarding Duty
Crews and the Chief with the Committee's approval increased the pay from $13/hr. to $20/hr.
Additional discussion and ideas will be had in alleviating day-time response shortages. Mayor
Paar reported that in 2017 the department was under budget and are considering station
remodeling efforts such as carpet, tile, appliances, etc. being that they are very outdated.
XIII. ADJOURNMENT
Motion by Council Member Koski, seconded by Council Member Montain to Adiourn the
Regularly Scheduled Meeting of April 11, 2018 at 8:42 p.m. All in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender
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