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Home My WebLink About2018-03-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES March 14, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 14, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski /1 PPI- �V 1 V Cfy Council Member D. Love �1 N N 11 Council Member Matt Montain ABSENT: City Administrator/Engineer Mark Statz STAFF: City Attorney Kurt Glaser City Clerk Teresa Bender Lead Project Coordinator Greg Burmeister --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- COUNCIL MEETING L CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT IV. APPROVAL OF AGENDA Mayor Paar stated that Checks #31715-31723 w/Voided Check #31667 were added to Item #1., Consent Agenda. Motion by Council Member Love, seconded by Council Member King to approve the Agenda as Amended. All in favor. Motion carried unanimously. V. APPOINTMENTS/PRESENTATIONS 1. None. VI. PUBLIC HEARING 1. None. City of Centerville Council Meeting Minutes March 14,2018 VII. APPROVAL OF THE MINUTES 1. January 10, 2018 City Council Closed Executive Session Meeting Minutes Mayor Paar provided Council with an opportunity for amendments. Motion by Council Member Montain, seconded by Council Member Love to Approve the January 10, 2018 City Council Closed Executive Session Meeting Minutes as Presented. All in favor. Motion carried unanimously. 2. February 28, 2018 City Council Meeting Minutes Mayor Paar provided Council with an opportunity for amendments. Motion by Council Member Love, seconded by Council Member Koski to Approve the February 28, 2018 City Council Meeting Minutes as Presented. All in favor. Motion carried unanimously. VI. CONSENT AGENDA 1. City of Centerville February 28, 2018 through March 14, 2018 Claims (Check- #31688-31714) & (Check#31715-31723) w/Voided Check#31667 2. Centennial Lakes Police Claims through February 6, 2018 (Check#11861-11878) 3. Advertising for Seasonal Public Works Technicians Mayor Paar provided Council with an opportunity to discuss any item(s). Motion by Council Member Montain, seconded by Council Member Koski to Approve the Consent Agenda as Presented. All in favor. Motion carried unanimously. VI. OLD BUSINESS 1. Centerville Lake Shoreline Stabilization, Trailside Park—Phase H Lead Project Coordinator Mr. Greg Burmeister addressed Council and stated that previously they approved submission of a Water Quality Grant Program Application for work to be completed along the shoreline of Trailside Park. He explained that at that time, staff contemplated enlarging the scope of the project to include additional shoreline south of Trailside Park nearing Goiffon Road as the same type of work was needed. He stated that the additional project was mentioned to the Anoka County Conservation District, RCWD and the contractor. Both Anoka County Conservation District and RCWD were in favor of the project and the contractor stated that he would honor his pricing for the additional work. Mr. Burmeister stated that Phase I was for 350' feet of shoreline with the City's cost portion being $5,605 and Phase II being 328' feet of shoreline with the City's cost portion being $11,560. Mr. Burmeister stated that the Phase I Page 2 of 4 City of Centerville Council Meeting Minutes March 14,2018 project was for a 75% cost share with RCWD and Phase II would be a 50% cost share with RCWD. Mr. Burmeister stated that the cost for this Phase is slightly higher due to the need for additional fabric and rock needed associated with the existing shoreline erosion. Council Member Koski questioned the life expectancy of the work that would be completed and whether fieldstone or river rock would be utilized. Mr. Burmeister stated 50-100 years, that fieldstone and river rock or the same type of material and that an open area would be left for the Bald Eagle Water Ski Club for utilization by them for their shows. Mr. Burmeister also stated that plantings would be incorporated with the project with rock and fabric being placed 5-6' out into the lake. Lengthy discussion ensued regarding removal of trees, tree roots providing soil stabilization, DNR lowering of Peltier Lake, project commence date being as soon as spring weight restrictions being lifted, whether the contractor has any history in the City or worked for RCWD or DNR in the past, good rapport with both entities, the contractor's eagerness and willingness to provide a successful project. Council Member Montain questioned the warranty period for the work to be completed. Mr. Burmeister stated that it would be the City's 10 years with RCWD completing inspections and monitoring due to grant funding and their requirements. Mayor Paar thanked Mr. Burmeister for his work on this project. Motion by Council Member Love, seconded by Council Member Koski to Authorize a New Contract with Same Vendor for the Construction of Phase 11 (328') to the South of the Phase I proiect, City portion $11,560. All in favor. Motion carried unanimously. IX. NEW BUSINESS 1. First Amendment to Purchase Agreement—Ruffridge Johnson City Attorney Glaser stated that previously the Council extending the Conditional Use Permit for Ruffridge Johnson per their request to extend their closing date to May 31, 2018. He stated that the presented First Amendment to Purchase Agreement contains a closing date of May 4 or within 10 days after the closing of the Exchange Property whichever shall occur later. He stated that this language was in the original purchase agreement. He also stated that it is very common to run into complex issues with sales such as this. He and Hal both believe that the closing will be complete by the end of May and is on track. Discussion ensued regarding extension(s) and the length of time that extensions can go on, City Attorney Glaser stated to the end of 2018 or if Oppidan says they are done and cancels the deal with Ruffridge Johnson. Attorney Glaser stated that both Oppidan and Ruffridge Johnson have expended funds in their respective purchase agreements and would prefer not to lose the ground that has been made to date. Attorney Glaser stated that the City is eager to work with Ruffridge Johnson as they are also eager to work with the City. He does not believe that this purchase will Page 3 of 4 City of Centerville Council Meeting Minutes March 14,2018 not happen. Brief discussion ensued regarding concessions for additional extensions and the possibilities of entertaining additional offers on the property. Motion by Council Member Montain, seconded by Council Member King to Approve the First Amendment to Purchase Agreement with Ruffridge Johnson as Presented. All in favor. Motion carried unanimously. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Monthly Administrator's Report Administrator Statz was on vacation and City Clerk Bender had no information to report in his absence. Council Member Koski reported that the Peltier Estates development is moving forward and a Concept Plan for the Waterworks site had been brought before the Planning & Zoning Commission where the proposed realtor spoke on behalf of the owner Mr. Rich Defoe regarding the construction of 18 single family townhomes. Council Member Koski stated that most residents that were in attendance of the meeting were in favor of the Concept Plan. Ms. Bender reported that discussions have taken place with the realtor regarding the scheduling of a pre-development meeting for April 5, 2018 which would ensure that all appropriate requirements are met prior to scheduling public hearings, etc. Council Member Montain reported that the Parks & Recreation Committee has been rescheduled to March 21, 2018 due to lack of Quorum at their regularly scheduled meeting of March 7, 2018 due to Spring Break and vacations. Mayor Paar congratulated the Centennial U16 Black, Bantam AA, U15A and U12A hockey teams qualifying for state tournaments. He also stated that he would be meeting with the Student Council and staff at Centerville Elementary school the following day. He reported that he and the City Administrator attended a Lunch & Learn session sponsored by the Quad Area Chamber of Commerce which provided an opportunity for updating communities on projects completing/commencing and networking. Mayor Paar reminded the audience of upcoming events, reminded those that would be driving to utilizing a sober cab and to be safe during the St. Patrick's Day festivities. Council Member Koski stated that St. Urho's Day was on the 16th for those that were of Finnish decent. XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member King to Adiourn the Regularly Scheduled Meeting of March 14, 2018 at 7:14 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 4 of 4