HomeMy WebLinkAbout2018-04-25 CC Minutes - Approved CITY OF CENTERVILLE
BOARD OF APPEAL & EQUALIZATION AND CITY COUNCIL MEETING MINUTES
April 25, 2018
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their annually required Board
of Appeal & Equalization meeting on April 25, 2018 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski /1 PPI- �V 1 V Cfy
Council Member D. Love �1 N N 11
Council Member Matt Montain
ABSENT: None.
STAFF: City Attorney Kurt Glaser
City Administrator/Engineer Mark Statz
City Assessor Ken Tolzmann
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Mr. Ken Tolzmann introduced himself and Ms. Diana Stellmach, Anoka County (Property Tax
& Records).
He provided Council with an overview of statistics for the past year which included qualified
versus unqualified sales, values and pertinent information involving values of homes for the
community along with avenues for residents to appeal their market values. He stated that there
were 64 qualified sales from October 1, 2016 through September 30, 2017. He stated that the tax
base rose by 7.2% and that to date there are 12 qualifying sales which will be accounted toward
2019. He reported that the median sale price for a home in Centerville went from $235,000 in
2015 to $243,000 in 2017 and he believes that the City will continue with an overall growth in in
the market values for 2019.
Mr. Tolzmann stated that he has received one appeal and requested to have it noted in the
records. Ms. Sandra Arnold, PIN #R15-31-22-44-0005, 7244 Main Street appealed the value of
her home as the home received water damage to the basement, all amenities were removed and it
is unknown when the basement would be constructed again. Mr. Tolzmann stated upon
confirmation of the basement being now unfinished and he recommended a reduction of$9,900
in valuation ($228,000 to $218,900).
Mr. Tolzmann thanked the Council for his ability to perform services to the City of Centerville.
Motion by Council Member King, Seconded by Council Member Montain to Authorize the
Reduction in Valuation for PIN #R15-31-22-44-0005 of$9,000 ($228,000 to $218,900) as
Recommended. All in favor. Motion carried.
City of Centerville
Council Meeting Minutes
April 25,2018
Discussion ensued regarding the value of municipal water connection and whether it truly
increases the valuation of a home/property, if 7244 Main Street finished the basement at a later
date, when would the valuation be increased, review of all building permits prior to the end of
year and including those improvements when placing a valuation on a home/property, the age of
structures and upkeep and how that effects the valuation of a home/property.
Mayor Paar thanked Mr. Tolzmann for his services, explanations and report.
Mayor Paar opened the Board of Appeal & Equalization Public Hearing at 6:47 p.m. for Public
Input. No audience members showed an interest in addressing the Board.
Motion by Mayor Paar, Seconded by Council Member Love to Close the Public Hearing of
the Board of Appeal & Equalization at 6:48 p.m.
Motion by Council Member Montain, Seconded by Council Member Koski to Close the
Board of Appeal & Equalization Meeting at 6:49 p.m. All in favor. Motion carried.
COUNCIL MEETING
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City
Council meeting of April 25, 2018 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski
Council Member D. Love
Council Member Matt Montain
ABSENT: None.
STAFF: City Attorney Kurt Glaser
City Administrator/Engineer Mark Statz
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L CALL TO ORDER
Mayor Paar called to order 6:49 p.m.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Paar added Check #31799-31803 under Consent Agenda, Item #1 and added Res. #18-
OXX— Authorizing Conveyance of Real Property to Jon& Sophie Pederson under Old Business,
Item#3.
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City of Centerville
Council Meeting Minutes
April 25,2018
Motion by Council Member Montain, Seconded by Council Member Koski to Approve the
Agenda as noted. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. None.
V. PUBLIC HEARING
1. None.
VI. APPROVAL OF THE MINUTES
1. April 11, 2018 City Council Meeting Minutes
Mayor Paar provided Council Members with an opportunity for modifications to the submitted
minutes.
Motion by Council Member Love, seconded by Council Member Montain to Approve the
April 11, 2018 Meeting Minutes as Submitted. All in favor. Motion carried.
VII. CONSENT AGENDA
1. City of Centerville April 12, 2018 through April 25, 2018 Claims (Check#31787-
31798) & (Check#31799-31803)
2. Centennial Lakes Police Claims through April 18, 2018 (Check#11918-11948)
3. Centennial Fire District Claims through April 19, 2018 (Check#8168-8179)
4. Anoka County Radio Club Use of LaMotte Park Parking Lot for ACRC/ARRL
Field Day, 2018—June 22-24, 2018
5. Enter into an Agreement w/Anoka County for Residential Recycling Program
6. Request for Raffle Permit—Renegade Pigs Motorcycle Club on Behalf of Rumble
Industries (July 21, 2018, 2030 Main Street)
7. Request for Raffle Permit— Church of St. Genevieve's Annual Chicken Dinner
(August 19, 2018, 6995 Centerville Road)
Mayor Paar provided Council with an opportunity to discuss any item(s).
Motion by Council Member King, seconded by Council Member Montain to Approve the
Consent Agenda as presented. All in favor. Motion carried.
VI. OLD BUSINESS
1. Portable Restroom at Cornerstone Park
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City of Centerville
Council Meeting Minutes
April 25,2018
Administrator Statz stated that lengthy discussion was had at Council's previous meeting and the
item was tabled. He stated that the Parks & Recreation Committee voted unanimously to
approve installation of one (1) ADA accessible portable restroom installed at Cornerstone Park
for the summer. He reported that the Bald Eagle Water Ski Club would participate in 50% of the
cost with it being $105/28 days (4 months = $420).
Lengthy discussion ensued regarding the cost, screening; many previous discussions throughout
the years regarding portable restrooms, installation, odor, etc. Additional discussion took place
regarding location within the park, visibility of traffic, staff discretion regarding the possibility of
it needing to be moved, complaints, etc.
Motion by Council Member Love, seconded by Council Member Koski to Authorize Rental
of One Additional Portable Restroom to be Placed Within or Near Cornerstone Park for
four (4) months.
Mayor Paar questioned whether to include the screening with the motion and Administrator Statz
requested a separate motion for the approval of screening following the first water ski show.
All in favor. Motion carried.
2. Assign EDA Representatives from City Council
Administrator Statz stated that the Council had previously discussed this item at the work session
prior to the meeting and consensus was that the last Monday of every month would be the
regularly scheduled meeting date commencing at 6:30 p.m.
The Mayor questioned whether Council needed to interview candidates with three (3) vacancies
existing and three (3) applicants having applied. City Attorney stated that Council could appoint
the candidates, meet with them in May and determine if the 4th Monday of the month was a
viable meeting date. He stated that it could be changed at a later date but should be routine going
forward.
Motion by Council Member Montain, seconded by Council Member Love to Schedule EDA
Meetings on the 4th Monday of Each Month Commencing in May. All in favor. Motion
carried.
Discussion ensued regarding the use of City Code, Chapter 31 in regards to By-Laws and
additional discussion took place regarding stipends being similar to other
Committee/Commission positions. Administrator Statz stated that applications have been
received from Mr. Gary Spanier (Rumble Industries), Mr. Jeff Hanzal (Hanzal Construction and
Mr. James Weatherhead. Discussion ensued regarding Council appointments being Mayor Paar,
Council Member King and Council Member Koski being the alternate.
Motion by Mayor Paar, seconded by Council Member Love to Follow the By-Laws and
City Code, Chapter 31, Stipend Amounts will be Similar to other Committee/Commissions
for At-Large Members and to Appoint Mr. Gary Spanier, Mr. Jeff Hanzal, Mr. James
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City of Centerville
Council Meeting Minutes
April 25,2018
Whitehead, Mayor Paar, Council Member King and Council Member Koski as Alternate.
All in favor. Motion carried.
Attorney Glaser would review City Code, Chapter 31 prior to Council's next meeting.
3. Res. #18-004—Authorizing Conveyance of Real Property to Jon & Sophie Pederson
City Attorney Glaser stated that the proposed resolution is in preparation for closing scheduled
for Monday, April 30, 2018. He stated that Administrator Statz is scheduled to be out of town in
training that day so he would be attending the closing. He also stated that the resolution
authorizes the City to sell 2065 Commerce Drive to Jon& Sophie Pederson.
Motion by Council Member Love, seconded by Council Member Montain to Adopt Res.
#18-004 — Authorizing Conveyance of Real Property to Jon & Sophie Pederson as
Presented. All in favor. Motion carried.
IX. NEW BUSINESS
1. Review Changes to the Fee Schedule and Schedule Public Hearing
Administrator Statz stated that staff has polled neighboring communities of similar size, staff has
reviewed escrow amounts and found that the City's are very low. He also stated that the
amounts take into consideration fees of consultants, attorneys and protect the City from a
developer disappearing subsequent to the City reviewing concept plans, rezoning, etc. Attorney
Glaser stated that the Administrator has the ability to negotiate with a developer as to charges
and use of consultants but it is not allowed after the fact. Council Member Koski stated that
development fees should not be bore by taxpayers.
Administrator Statz stated that the City is following the new procedure and will be hold a public
hearing regarding the fees with tonight's review acting as the first reading. He stated that the
fees are not land use fees but he desired to be safe.
No action is needed at this time as it is the first reading of a proposed Fee Schedule amendment.
2. Street Sign Replacements
Administrator Statz stated that the Federal Highway Administration has adopted the Manual on
Uniform Traffic Control Devices (MUTCD) which requires road managers nationwide to install
and maintain traffic control devices on all public streets, highways, bikeways and private roads
open to public travel to a certain standard. He stated that signs have become old, faded and
outdated. The manual requires that inventory be taken of all signage regarding reflectivity and
the Public Works Director has completed this task. He felt that a purchase of half of all signage
within the City needed replacement at this time. Administrator Statz stated that Mr. Palzer
obtained several quotes with the lowest being placed for consideration.
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April 25,2018
Several members of Council felt that several quotes should have been received with at least one
being from the State Purchasing Cooperative.
Motion by Mayor Paar, seconded by Council Member King to Table the Item Until Such
Time Additional Quotes are Contained for Consideration with at Least One Quote from
the State Purchasing Cooperative.
Council Member Montain requested that additional quotes be obtained prior to the submitted
quote expiring.
All in favor. Motion carried.
Mayor Paar requested a quick refresher on when the City was required to obtain bids and quotes.
Attorney Glaser stated that it is always best to obtain at least two (2) quotes and competitive bids
starting at a value of$100,000, however a best practice would be at a level of$50,000.
Discussion ensued regarding cooperative purchases and whether the City took advantage of
them. It was stated that on several items in the past such as salt for streets, software purchases,
street sweeping services, etc. Administrator Statz stated that later in the year, the City will
propose purchasing trucks for Public Works and utilize the state bids for that item due to the
value of the purchases and the State's completed research on competitive pricing which is how
companies are placed on the Purchasing Cooperative.
3. Acceptance of Centerville Lions P & R Donation
Administrator Statz stated that generally the Centerville Lions make an annual donation to the
Parks & Recreation Committee. Council Member Montain thanked the Lions for their
generosity.
Motion by Council Member Montain
Council Member Koski stated that he attended the Lions Cadillac Dinner and felt that they host a
tremendous event and they rarely look for recognition. He also stated that they are a dedicated
organization and are very important to the community.
seconded by Council Member Koski to Accept the Centerville Lions Parks & Recreation
Donation of$500 as presented. All in favor. Motion carried.
Mayor Paar stated that the Lions host many events throughout the year and desired to thank them
for making Centerville a great place to live.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Administrator Statz provided Council with his report and stated that he was willing to answer
any questions. He stated that his sixth (6th) month review is fast approaching. Council chose to
schedule his review for the second meeting in May. Discussion ensued regarding a formal or
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City of Centerville
Council Meeting Minutes
April 25,2018
informal review as it was not a standard annual review. Council determined that they would
complete a review, schedule a Closed Executive Session for May 23, 2018 following their
regularly scheduled meeting for the purpose of completing Administrator Statz's review.
Staff was directed to forward to Council the appropriate review forms via email.
City Attorney Glaser stated that Friday April 27, 2018 was Citizen Law Day at the Court House
with many clinics being provided to citizens for free from 8:30 a.m. —3:00 p.m.
Council Member Montain stated that he would be attending the Fire Protection Council meeting
the following evening and stated that they would be discussion the budget.
Mayor Paar reminded the audience of the City's Facebook page and the Fete des Lacs Facebook
page for the most current news.
Mayor Paar stated that the following day would be Service Day for Centennial High schoolers,
they would be serving in the community and he would be attending Centerville Elementary
School in the morning and then speaking at the High School right before lunch.
Mayor Paar stated that the City is in need of volunteers for Fete des Lacs and that
individuals/teams may register for events at: fetedeslacs.org
XIII. ADJOURNMENT
Motion by Council Member Koski, seconded by Council Member Montain to Adiourn the
Regularly Scheduled Meeting of Avril 25, 2018 at 7:52 p.m. All in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender
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