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HomeMy WebLinkAbout2018-05-09 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES May 9, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting of May 9, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski Council Member Matt Montain ABSENT: Council Member D. Love STAFF: City Attorney Kurt Glaser City Administrator/Engineer Mark Statz L CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar corrected the dates of February 28 and March 14 with April 25 and May 9, he also corrected Check#318123 with Check#31829. He added Check#31858-31870 w/Voided Check #31863 stating that there was a gap in sequence and that staff would utilize those checks for the next cycle under Consent Agenda. Mayor Paar also added Pages 12a-12g under Approval of Minutes, Item #1, added page #24a under Consent Agenda, Item #4, added Ordinance #XX, Second Series — Departments, Boards, Commissions & Committees (Amending Ordinance #1) under Old Business, Item #3, b., Jon R. & Sophie Pederson and Ruffridge-Johnson 1031, LLC Site Plan Landscaping Escrow Agreement (Pages 33-36) and Jon R. & Sophie Pederson Conditional Use Permit (Pages 37-41) as Items 4 & 5 under Old Business. He removed Items #1 and #2 under New Business and replaced them with MN Dept. of Health Source Water Protection Implementation Grant and Multi-Function Copier/Printer/Scanner — Public Works. He then added Item#3., Display Cases - $175 under New Business. Motion by Council Member Montain, Seconded by Council Member Koski to Approve the Agenda as noted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Eric Maass, WSB Draft Implementation Plan City of Centerville Council Meeting Minutes May 9,2018 Mr. Maass reported that an open house was held and the last Planning & Zoning Commission meeting of May 1, 2018 with one (1) resident attending. Mr. Maass stated that included in Council's packet was an Implementation Plan and that he was seeking input on it. He also stated that the plan discusses varies items such as: land use, housing, transportation, sewer, water supply, surface water and parks/trail along with anticipated dates of completion, responsible parties and funding sources. Administrator Statz stated that he and Public Works Director Palzer would complete a large amount of items from sewer, water supply, surface water, parks/trails, capital improvements, etc. Administrator Statz stated as Council's desire to have all properties connected to municipal services that would be an item to continue to plan for. Discussion ensued and Council Member Montain reminded staff to include storm water ponding, maintenance and financial responsibilities. Discussion also ensued regarding additional items that would be contained as part of the City's Comprehensive Plan such as the Local Water Plan. Council Member Koski stated that future development not only in Centerville but surrounding communities needs to be considered regarding transportation. Administrator Statz stated that most of Centerville's collector roads are County owned and the City has little to do with their infrastructure; however, the City's concerns are how our roads move traffic to those roadways. Administrator Statz felt that the City's roadways are in great condition and will support future growth in Centerville and surrounding areas. Brief discussion was had regarding the City's Local Water Plan, the review process/period and it was felt that the City has been proactive in implementing thorough requirements for construction of ponds, drainage and maintenance. Mr. Maass stated that a public hearing would be held at the June Planning and Zoning Commission where a full draft of the plan would be reviewed with Council receiving their recommendations at their June 13, 2018 meeting. Mr. Maass stated that it is anticipated that Council will approve submittal to other agencies for their review. He stated that upon those reviews and final submittal to Council it will be sent to the Metropolitan Council by December. Mayor Paar thanked Mr. Maass for his attendance and work on this portion of the plan. V. PUBLIC HEARING 1. Changes to the Fee Schedule (Ordinance #88, Second Series), Ord. #90, Second Series Mayor Paar opened the Public Hearing at 6:49 p.m. Administrator Statz stated that land use ordinances require a public hearing with two (2)readings at Council level and this was the second reading for the item. He also stated that the proposed fees and escrows are associated with land use items and he desired to be thorough and cautious. He reported that the modifications are being presented to protect the city and are in line with neighboring communities' fees. Page 2 of 8 City of Centerville Council Meeting Minutes May 9,2018 Mayor Paar called for audience members' input and none were present. Motion by Council Member Montain, seconded by Council Member Koski to close the Public Hearing at 6:52 p.m. All in favor. Motion carried. Council Member Montain questioned Administrator Statz as to whether any developers had contacted the City regarding the increases and Administrator Statz stated no. Motion by Council Member Koski, seconded by Council Member King to Adopt Ord. #90, Second Series Amending Ord. #88 — 2018 Fee Schedule as presented. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. April 25, 2018 City Council Meeting Minutes Mayor Paar provided Council Members with an opportunity for modifications to the submitted minutes. 2. May 1, 2018 City Council Meeting Minutes Mayor Paar provided Council Members with an opportunity for modifications to the submitted minutes. Motion by Council Member Koski, seconded by Council Member Montain to Approve the April 25, 2018 and May 1, 2018 Special Session Meeting Minutes as Submitted. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville April 25, 2018 through May 9, 2018 Claims (Check#31804- 31812) W/Payroll $17,302.34 & (Check#31858-31870) W/Voided Check#31863 2. Centennial Lakes Police Claims through May 4, 2018 (Check#11861-11878) W/Payroll Check#11949-11950 3. Centennial Fire District Claims through May 3, 2018 (Check#8176-8189) & US Bank 4. Purchase of Stop Signs 5. Successful Completion of Performance Review—Mr. Paul Palzer, Bldg. Official/P.W. Director 6. Encroachment Agreement, 1828 Fox Run - Fence Mayor Paar provided Council with an opportunity to discuss any item(s). Page 3 of 8 City of Centerville Council Meeting Minutes May 9,2018 Motion by Council Member Montain, seconded by Council Member King to Approve the Consent Agenda as presented. All in favor. Motion carried. Council Member Montain and Mayor Paar both thanked Mr. Palzer for his dedication to the City of Centerville and applauded his work ethic. VIII. OLD BUSINESS 1. Cornerstone Park Portable Restroom — Citizen Concern/P & R Committee Rescinding of April 4, 2018 Motion Mayor Paar stated that all Council Members received an email from Ms. Brilowski regarding her concerns for the location of the proposed Cornerstone Park Portable Restroom. He also stated that Administrator Statz forwarded an email chain to/from Ms. Brilowski reviewing the lengthy discussions held by the Parks & Recreation Committee and Council prior to determining the location and its installation. As stated above, Ms. Brilowski, 7124 Main Street, sent emails to all Council Members expressing her concerns regarding the placement of a portable restroom in Cornerstone Park. Ms. Brilowski was present at the meeting and stated that the parks location is on a County Road with high visibility, the possibility of potential traffic/public safety concerns, cliental, the close proximity to her home, potential for vandalism, potential for odor, close proximity to establishments that have available facilities, the length of the show being approximately 45 minutes and the issue of people trespassing on private property to gain access to their vehicles. Ms. Brilowski thanked Council for their attention to the matter. Lengthy discussion ensued regarding expenses associated with the portable restroom, location within the park, lacking requests by others for a restroom facility, the Parks & Recreation Committee's rescinding of their motion to recommend approval to Council, visibility, announcing usage of the sidewalk to return to vehicles versus trespassing on private property, no-trespassing signage, inadequacy of the size of the park for large events, public safety, the possibility of the event growing, alternative locations for the portable restroom and the potential for increased use of Trailside Park with the potential for food trucks and additional offerings. Motion by Council Member Koski, seconded by Council Member King to Rescind Placement of a Portable Restroom at Cornerstone Park (previous action by Council April 25, 2018) Similar to the Parks & Recreation Committee's rescinding and to Arrive at a New Location for Placement of the Additional Portable Restroom. Mayor Paar clarified the motion and stated that a Council Member that previously voted in favor of the placement was not present this evening. Attorney Glaser stated that the process to revisit motions within the same meeting is different but members are free to make any motion regarding items not previously motioned within the meeting. Lengthy discussion ensued regarding an alternative location other than at Cornerstone Park, liability issues for the school if placement was in their parking lot, expense sharing by Bald Page 4 of 8 City of Centerville Council Meeting Minutes May 9,2018 Eagle Water Ski Club, public safety for those traveling or crossing the roadway, installation not being at the park and staff s exhausted alternative placement sites. Council Members Montain and Mayor Paar opposed. Motion failed for lack of a maiority. Mayor Paar stated that if numerous complaints are received regarding the portable restroom's location in the future Council would reconsider the placement, Staff requesting the Centennial Police Department's assistance during the first several shows to create a safe atmosphere for spectators and announcements prior to the water ski shows regarding private property. Staff was directed to contact nearby property owners regarding posting of property and he thanked Ms. Brilowski for here attendance this evening and of the Planning & Zoning Commission Open House. 3. Economic Development Authority a. Set date for regular meetings b. Ordinance #91, Second Series — Departments, Boards, Commissions & Committees (Amending Ordinance #31) City Administrator Statz stated that Council previously took action to commence the Economic Development Authority meetings on May 28, 2018 which is Memorial Day. He suggested that with staff schedules it may be advisable to schedule the EDAs first meeting the fourth Monday of August. Discussion ensued regarding the body's ability to schedule an alternative schedule once they meet. Attorney Glaser advised that a motion needed to be made as to when they will meet. Motion by Council Member Montain, seconded by Council Member Koski to Schedule the First Economic Development Authority (EDA) Meeting the Fourth Monday of August. All in favor. Motion carried. b. Ord. #91, Second Series—Departments, Boards, Commissions & Committees (Amending Ord. #31) Attorney Glaser stated that he would recommend that Council consider two modifications to the existing City Code regarding Departments, Boards, Commissions & Committees. He stated that Section 31.02, By-Laws for Committees, B. should add language: that allows for a business owner or employee, or other persons who have substantial ties to the community to participate; add information regarding the establishment of the EDA and include By-Laws for the EDA with a caveat that if they conflict with Section 31.02 of City Code that they would supersede. Administrator Statz stated that action was not necessary at this time and that a second reading of the code amendment would be needed. 4 Jon R. & Sophie Pederson and Ruffridge-Johnson 1031, LLC Site Plan Landscaping Escrow Agreement Page 5 of 8 City of Centerville Council Meeting Minutes May 9,2018 Attorney Glaser stated that the city generally accepts letters of credit for landscaping; however, the Pederson's/Ruffridge-Johnson 1031, LLC desired to pay cash. He explained that the money would be held in escrow with the city in the event that landscaping was not completed on the site allowing the city to complete the open items with the escrowed funds. Discussion ensued that the amount is normally 125% of what is needed to cover the requirements that must be met, the city's ability not to issue a Certificate of Occupancy if the requirements are not met and ensuring that the city is not liable for unfinished requirements. Motion by Council Member Montain, Seconded by Council Member King to Approve the Site Plan Landscaping Escrow Agreement from Jon R. & Sophie Pederson and Ruffrid2e- Johnson 1031, LLC as submitted. All in favor. Motion carried. 5. Jon R. & Sophie Pederson Conditional Use Permit Attorney Glaser stated that the only modification to the previous Conditional Use Permit (CUP) is that the names have been changed. He explained that the estate of Jon R. & Sophie Pederson own the land and the corporation owns the building. He stated that this provides the Pederson's with estate planning benefits. Attorney Glaser stated that this has benefits for both parties. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Conditional Use Permit as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. MN Dept. of Health Source Water Protection Implementation Grant Administrator Statz stated that the City was successful in obtaining a grant from the MN Dept. of Health for Source Water Protection Implementation. He stated that he desired for Council to accept the grant and authorize forwarding of the agreement to them. He reported that the grant funds would be expended to complete items contained within the current plan. Discussion ensued regarding wells, contamination, the Well Head Protection Area not only including the City of Centerville but also includes a portion of Hugo, multiple agencies working together and the necessity of municipal connection. Motion by Council Member Montain, seconded by Council Member King to Accept and Authorize Staff Entering into Agreement for Source Water Protection Implementation Grant from the MN Dept. of Health as submitted. All in favor. Motion carried. 2. Multi-Function Copier/Printer/Scanner—Public Works Administrator Statz explained that the current copier housed at the Public Works building is outdated and has surpassed its useful life. He stated that parts are difficult to obtain and costs are increasing. He reported that staff had obtained two quotes for replacement with one being from Page 6 of 8 City of Centerville Council Meeting Minutes May 9,2018 the state bid which is less expensive than the existing administrative offices. He also stated that the new machine would have the capabilities of printing, copying and scanning of up to 11" x 17" and color options. He reported that the new machine would have an annual cost of approximately $33.13/month with per copy fees of approximately $27.60/month ($728.76/yr.) for a lease. Motion by Council Member Montain, seconded by Council Member King to Authorize a 60 Month Lease Agreement with Loffler for a Cannon Copier for the Public Works Department. All in favor. Motion carried. 3. Display Case(s) Administrator Statz stated that it was brought to Staff s attention that MN State Surplus had several display cases in their possession for sale and upon completing research Staff would like to have the ability to purchase them at a cost of$175 if they were deemed useful in storing items from the Dupre Collection. Motion by Council Member Paar, seconded by Council Member King to Authorize the Purchase of Display Cases in an Amount Not to Exceed $175. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator Statz provided Council with his report and stated that he recently attended a conference and learned about human resources (personnel policies, sexual harassment, etc.). He stated that he felt the conference was extremely worthwhile and provide networking opportunities also. He stated that he and Public Works Director Palzer interviewed five (5) qualified candidates for the position of Public Services Technician and anticipated a recommendation at Council's next meeting. He gave a brief update of the work being completed at Trailside Park with the shoreline restoration and stated that Ruffridge Johnson broke ground so construction should commence shortly. He stated that the utility bills contained information regarding the Fete des Lacs website, Consumer Confidence Report and the City's ISO rating. Attorney Glaser stated that Law Day was a week ago and a huge success with 450 individuals being assisted and not all individuals could be assisted due to the volume. Council Member Montain stated that he attended the recent Anoka County Fire Protection meeting were they set the budget, amended the Joint Powers Agreement with proxy voting being denied but the treasurers position may or may not be a member of a fire department and has the potential for being a third party or finance director of a member city were voted in favor or and will become effective in 2019. He reported that the Parks & Recreation Committee information was previously discussed. He did state that Fete des Lacs was only two (2) meetings away. Council Member Montain stated that he attended the Centennial Fire District yearly banquet and he was disheartened to see that attendance for Centerville was low. He stated that Lieutenant Weber, Station 3 received the Chief s Award of Excellence, Centennial Lakes Police Officer BJ Stephan received Instructor of the Year award, and Firefighter/EMT Bryce Wasiloski received Page 7 of 8 City of Centerville Council Meeting Minutes May 9,2018 Firefighter of the Year. Many more awards were presented including a Citizens Award to Director Kari LeTourneau from Apple Academy for saving a young child's life in a choking incident earlier this year. Both Administrator Statz and Mayor Paar apologized for their absence stated that they had prior commitments. Mayor Paar stated that he attended the Planning & Zoning Commission open house for the draft Comprehensive Plan, he attended Service Day for Centennial High School and was impressed with how many students participated (86% of seniors) by volunteering at parks, other schools and the YMCA. He stated that lunch was catered in for the students that participated. Mayor Paar also stated that he had staff email to all Council Members a Emergency Management Training Notice that he felt everyone could benefit from. Council Member Montain stated that he has attended a similar session in the past. Mayor Paar reminded Council Members of a Work Session scheduled prior to the next Council meeting and Administrator Statz's six month performance review following the regular meeting in a Close Executive Session. He reminded the audience that information regarding Fete des Lacs events, City information and etc. could be found on the city's Facebook page, Twitter, newsletter and city website. Mayor Paar desired to draw the attention of the audience to St. Genevieve's church stated that they have been a wonderful community partner for the city and its residents as they have given back to the community for many years and he encourage individuals to frequent local shops and restaurants. Administrator Statz stated that the City of Centerville's ISO rating has decreased from a 4 to a 3 affording residents the ability to obtain a discount on their homeowners insurance and that they should contact their provider regarding this item. He also stated that the city has received one (1) application for the finance director position and would shortly be in contact with potential consultants for services. XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the Regularly Scheduled Meeting of May 9, 2018 at 8:40 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 8 of 8