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HomeMy WebLinkAbout2018-06-27 Set Agenda Packet CITY OF CENTERVILLE COUNCIL MEETING enterviCe Wednesday, June 27, 2018 6:30 p.m. SET AGENDA =RED COUNCIL MEETING L CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VL APPROVAL OF MINUTES 1. June 13, 2018 City Council Meeting Minutes �"Will Reeeive Via Email 6454018A—* VII. CONSENT AGENDA 1. City of Centerville June 13, 2018 through June 27, 2018 Claims (Check#31906- 31924) (Page 1) & (Check#31925-31930) (Page la) 2. Centennial Lakes Police Claims through June 20, 2018 (Check#12058-12078) W/Check#12056 & 12057 Payroll (Page 2) 3. Centennial Fire District Claims through June 12, 2018 (Check#8211-8232) W/Check#8222-8225 Payroll & US Bank Refund of$3,173.85 (Page 3) 4. Encroachment Agreement— 1654 Hunter's Ridge Lane (Pages 4-8) 5. Centerville Lions Request for Fete des Lacs Celebration Permits (July 20-22, 2018) (Pages 9-22): a. Special Event Permit—July 20—22, 2018 w/Set Up July 17 and Tear Down July 23, 2018 b. Noise- (July 20 & 21— 8 a.m.—Midnight, & 8 a.m.—6 p.m.) C. Temp. On-Sale Liquor License—(July 20, 5 p.m.— 11 p.m., July 21, 10 a.m.— 11 p.m. & July 22, 10 a.m.— 5 p.m.) VIII. OLD BUSINESS 1. Refuse and Recycling Contract—Republic Services **Will Receive Via Email 6/25/2018** 2. Finance Director Contract (Pages 23-25) 3. NMTC 2019 Draft Budget (Pages 26-41) IX. NEW BUSINESS 1. Preliminary Plat, CUP for a PUD, Rezoning and Comp Plan Amendment— Waterworks/DeFoe Property (Subject to Findings of Fact, CUP & City Code Amendment—July 11, 2018 CC Meeting) (Pages 42-73) & (Page 73a-73b) X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer—None, due to absence XL ADJOURNMENT *INFORMATIONAL MATERIAL** None *REMINDERS** P&Z Committee—Tuesday, July 10, 2018 —6:30 p.m. City Hall (Note date change from regular schedule to avoid holiday) � P&R Committee—Wednesday, July 11, 2018 — 6:30 p.m. City Hall Administrative Offices (Note date change from regular schedule to avoid holiday) City Council Workshop - Canceled for June City Council Meeting—Wednesday, July 11, 2018 —6:30 p.m. City Hall Recycling Saturdays: 9:00 a.m. — 12:00 p.m. (Green Lights Recycling, 1525 — 99th Lane N.E., Blaine) July 14, August 11, September 8, October 13, November 10 & December 8, 2018 CITY OF CENTERVILLE COUNCIL MEETING enterviCe Wednesday, June 27, 2018 6:30 p.m. COUNCIL MEETING L CALL TO ORDER 1. Roll Call IL PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VL APPROVAL OF MINUTES 1. June 13, 2018 City Council Meeting Minutes **Will Receive Via Email 6/25/2018** VII. CONSENT AGENDA 1. City of Centerville June 13, 2018 through June 27, 2018 Claims (Check#31906- 31924) (Page 1) 2. Centennial Lakes Police Claims through June 20, 2018 (Check#12058-12078) W/Check#12056 & 12057 Payroll (Page 2) 3. Centennial Fire District Claims through June 12, 2018 (Check#8211-8232) W/Check#8222-8225 Payroll & US Bank Refund of$3,173.85 (Page 3) 4. Encroachment Agreement— 1654 Hunter's Ridge Lane (Pages 4-8) 5. Centerville Lions Request for Fete des Lacs Celebration Permits (July 20-22, 2018) (Pages 9-22): a. Special Event Permit—July 20—22, 2018 w/Set Up July 17 and Tear Down July 23, 2018 b. Noise- (July 20 & 21— 8 a.m.—Midnight, & 8 a.m.—6 p.m.) C. Temp. On-Sale Liquor License—(July 20, 5 p.m.— 11 p.m., July 21, 10 a.m.— 11 p.m. & July 22, 10 a.m.— 5 p.m.) VIII. OLD BUSINESS 1. Refuse and Recycling Contract—Republic Services **Will Receive Via Email 6/25/2018** 2. Finance Director Contract (Pages 23-25) 3. NMTC 2019 Draft Budget (Pages 26-41) IX. NEW BUSINESS 1. Preliminary Plat, CUP for a PUD, Rezoning and Comp Plan Amendment— Waterworks/DeFoe Property (Subject to Findings of Fact, CUP & City Code Amendment—July 11, 2018 CC Meeting) (Pages 42-73) X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer—None, due to absence XL ADJOURNMENT *INFORMATIONAL MATERIAL** None *REMINDERS** P&Z Committee—Tuesday, July 10, 2018 —6:30 p.m. City Hall (Note date change from regular schedule to avoid holiday) � P&R Committee—Wednesday, July 11, 2018 — 6:30 p.m. City Hall (Note date change from regular schedule to avoid holiday) City Council Workshop - Canceled for June City Council Meeting—Wednesday, July 11, 2018 —6:30 p.m. City Hall Recycling Saturdays: 9:00 a.m. — 12:00 p.m. (Green Lights Recycling, 1525 — 99th Lane N.E., Blaine) July 14, August 11, September 8, October 13, November 10 & December 8, 2018 CITY OF CENTERVILLE 06/22/18 10:58 AM Page 1 Check Detail -June 27, 2018 Date Check# Vender Name Comments Amount 6/15/2018 001200E TASC FLEX SPENDING- PAY PERIOD 12 Check Nbr 001200 TASC $258.32 6/27/2018 031906 ABDO,EICK&MEYER, LLP CERTIFIED AUDIT SERVICES PER AGREEMENT FOR YEAR END $7,466.67 6/27/2018 031906 ABDO,EICK&MEYER, LLP CERTIFIED AUDIT SERVICES PER AGREEMENT FOR YEAR END $7,466.67 6/27/2018 031906 ABDO,EICK&MEYER, LLP CERTIFIED AUDIT SERVICES PER AGREEMENT FOR YEAR END $7,466.66 Check Nbr 031906 ABDO, EICK&MEYER, LLP $22,400.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. EAGLE PARK- PORTABLE RESTROOM-SERV THRU 7-19-18 $105.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. TRACY MCBRIDE PARK- PORABLE RESTROOM-SERV THRU $105.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. ROYAL MEADOWS PARK- PORTABLE RESTROOM-SERV $105.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. ACORN CREEK PARK- PORTABLE RESTROOM-SERV THRU 7- $105.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. LAURIE LAMOTTE PARK-PORTABLE RESTROOM- SERV THRU $105.00 6/27/2018 031907 AIRFRESH INDUSTIRES,INC. CORNERSTONE PARK- PORTABLE RESTROOM-SERV THRU 7 105.00 Check Nbr 031907 AIRFRESH INDUSTIRES,INC. $630.00 6/27/2018 031908 CANNON FINANCIAL SERVICES,INC P.W. MONTHLY COPIER CONTRACT SERV THRU 6-30-18 Check Nbr 031908 CANNON FINANCIAL SERVICES,INC $33.13 6/27/2018 031909 CANNON, PATRICA REIMBURSE FOR PLANTS-CITY HALL(AROUND SIGN) Check Nbr 031909 CANNON,PATRICA $52.43 6/27/2018 031910 CITY OF ST. PAUL ASPHALT FOR STREET REPAIRS $717.48 6/27/2018 031910 CITY OF ST. PAUL ASPHALT FOR CITY HALL PARKING LOT $358.74 Check Nbr 031910 CITY OF ST. PAUL $1,076.22 6/27/2018 031911 DELTA DENTAL JULY 2018 DENTAL INS. Check Nbr 031911 DELTA DENTAL $397.20 6/27/2018 031912 FEHRENBACHER, BEN REIMBURSE FOR USA STICK FLAGS- PARADE Check Nbr 031912 FEHRENBACHER, BEN $252.00 6/27/2018 031913 GOPHER STATE ONE CALL INC SERVICE THRU MAY 2018 $46.05 6/27/2018 031913 GOPHER STATE ONE CALL INC SERVICE THRU MAY 2018 $46.05 Check Nbr 031913 GOPHER STATE ONE CALL INC $92.10 6/27/2018 031914 HAWKINS INC. CHEMICALS Check Nbr 031914 HAWKINS INC. $1,112.24 6/27/2018 031915 KATHI LAVALLE LAVALLE JAZZ CATS-JULY 17 2018 Check Nbr 031915 KATHI LAVALLE $350.00 6/27/2018 031916 LEAGUE OF MN CITIES INS TRUST DEDUCTIBLE-CITY PLOW HIT A RESIDENT'S PARKED Check Nbr 031916 LEAGUE OF MN CITIES INS TRUST $1,000.00 6/27/2018 031917 MARCO,INC. OVERAGE ON COLOR COPIES PER CONTRACT $511.14 6/27/2018 031917 MARCO,INC. STANDARD PYMT- PER CONTRACT 241.32 Check Nbr 031917 MARCO,INC. $752.46 6/27/2018 031918 MET.COUNCIL ENV. SERV. (SDS) JULY 2018 WASTEWATER SERVICES Check Nbr 031918 MET. COUNCIL ENV. SERV. ISDS) $19,408.64 6/27/2018 031919 MIDWEST EVENTS 1/4 PAGE AD FOR FETE DES LACS Check Nbr 031919 MIDWEST EVENTS $150.00 6/27/2018 031920 NORTHLAND TRUST SERVICES,INC. AGENT FEES-GEN. OBLG. IMPROV. CROSSOVER REFUNDING $495.00 6/27/2018 031920 NORTHLAND TRUST SERVICES,INC. GEN.OBLG. IMPROV. REFUNDING BONDS,SERIES 2015A $11,243.75 6/27/2018 031920 NORTHLAND TRUST SERVICES,INC. GEN.OBLG. IMPROV. BONDS,SERIES 2013A $18,265.63 6/27/2018 031920 NORTHLAND TRUST SERVICES,INC. GEN.OBLG. IMPROV.CROSSOVER REFUNDING BONDS,SERIES $15,007.50 6/27/2018 031920 NORTHLAND TRUST SERVICES,INC. AGENT FEES-GEN. OBLG. IMPROV. BONDS,SERIES 2013A $495.00 Check Nbr 031920 NORTHLAND TRUST SERVICES.INC. $45.506.88 6/27/2018 031921 RICK MEYER EVERCHANGING MOOD-JULY 24, 2018 Check Nbr 031921 RICK MEYER $250.00 6/27/2018 031922 STEVE POYNTER STEVE POYNTER-JULY 10, 2018 Check Nbr 031922 STEVE POYNTER $200.00 6/27/2018 031923 VERIZION WIRELESS CELL PHONE SERV THRU JUNE 2018 $98.50 6/27/2018 031923 VERIZION WIRELESS CELL PHONE SERV THRU JUNE 2018 $32.82 6/27/2018 031923 VERIZION WIRELESS CELL PHONE SERV THRU JUNE 2018 $32.82 6/27/2018 031923 VERIZION WIRELESS CELL PHONE SERV THRU JUNE 2018 $32.82 Check Nbr 031923 VERIZION WIRELESS $196.96 6/27/2018 031924 XCEL ENERGY STREET LIGHTS-SERV THRU 6-5-18 $1,931.00 6/27/2018 031924 XCEL ENERGY 7285 MAIN ST-SERV THRU 6-4-18 $55.22 6/27/2018 031924 XCEL ENERGY 1600 LAMOTTE DR- BALLFIELD LIGHTS-SERV THRU 6-4-18 $181.04 6/27/2018 031924 XCEL ENERGY 1889 CENTER ST-SEWER LIFT-SERV THRU 6-6-18 $27.97 6/27/2018 031924 XCEL ENERGY 7300 MILL RD-SEWER LIFT-SERV THRU 6-4-18 $154.93 6/27/2018 031924 XCEL ENERGY 1875 FOX RUN- PUMP-SERV THRU 6-4-18 $134.56 6/27/2018 031924 XCEL ENERGY 1880 MAIN ST-SERV THRU 6-6-18 $1,451.30 6/27/2018 031924 XCEL ENERGY 1880 MAIN ST-CITY HALL/FIRE STATION-SERV THRU 6-6- $592.21 6/27/2018 031924 XCEL ENERGY 1600 LAMOTTE DR-WARMING HOUSE-SERV THRU 6-4-18 $16.09 Check Nbr 031924 XCEL ENERGY jj,544.32 Total checks$98,662.90 CITY OF ILS 06/27/18 2:44 B Rage 1 Check Detail F - UPDATE FSE AN 6/18/2018 001201E RIDWES2139E BANK RANK CHARGES n RETURNED 117EM FEE . 1 LIII122 BAI2Ad:A nn 6/211'2018 001202E MINNESOTA DEPT 8F REVENUE E STA `E 111/9-PAY PERIOD 13 3rx 81x884 FRT JEt92 6129/2018 081203E 8RT08 BANS-H,S,A, H.S.A.SOH-PAY PERIOD 13 6'/29/201,8 001284E IRSI`EF FICA,/MED-WH-PAS PERIOD 13 63„487,82 6129/2018 001204E IRS/EFEC AND-PAY PERIOD 13 L - 6 9 S EPIPtr2 6129/2018 821......285E PERA RERA ANN-PAY PERIOD 13 ERA 612712016 821225 ANOKA COUNTY TREASURY JULY 2018 BROADBAND $37,90 6/27„12018 031925 ANOKA COUNTY TREASURY JULY 2018 BROADBAND $37,50 6/27,12.81.8 881425 ANOKA COUNTY TREASURY JULY 2018 BROADBAND 137.50 6,12712018 431226 CrrY OF ROSEVILLE JUNE 201E-IT SERVICES 5418,7E 6/27/2018 031826 CITY OF ROSEVILLE JUNE 2018-IT SERVICES X41835 W27/2016 031926 CITY OF ROSEVILLE JUNE 2018-IT SERVICES $418.75 6,1271'2018 031926 CITY OF ROS LLE JUNE 2018-IT SERVICES $418;73 6127,2018 031926 CITY OF ROSEVILLE JUNE 2010-PHONE SERVICES $93,94 6127/2018 031925 CITY OF ROSEVILLE JUNE 2018-PHONE SERVICES Fy 1 2 E E 2. 6x27/2018 0:31.227 NATIONWIDE RETIREMENT SOLUTION DEE,888E W/H-483 PERIOD 1-3 6/27x2018 031928 POSTMASTER UTILITY EIB.....-NEWSLETTER m MAY-JUNE 2018 $108,82 6/27x2018 031928 POSTMASTER UTILITY BILL v.MAY-JUNE 2018 $108,83 6/27x2018 031928 POSTMASTER UTILITY BILL-MAY-JUNE 2018 $108,83 6/27x2018 031628 POSTMASTER UTILITY BILL-MAY-JUNE 2018 $108,63 6x27/2018 831928 POSTMASTER UTILITY BILL-NEWSLETTER-MAY-JUNE 2018 66 : 6,127x2018 031928 SUN LIFE INSURANCE COMPANY LIFE INSURANCE-JULY 2018 $&L9I 6x27/2018 031929 SDN LIFE INSURANCE COMPANY DISABLITY INSURANCE...JULY 2018 16 ry .2 2 S � � 1N LIFF I N x12 6x27£12.018 031.330 TASC 8-1-2018 TURD8-31-18-ADMINISTRATIVE FEE-COBRA xB R 2 Total Checks$13,811.21 1a CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1 Check Issue Dates: 6/9/2018-6/20/2018 Jun 21, 2018 09:32AM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 06/18 06/20/2018 12058 AMAZON PC BACKUP BATTERIES 450.41 06/18 06/20/2018 12059 ASPEN MILLS, INC SHIRT/PANTS/BOOTS BG 445.00 06/18 06/20/2018 12060 CENTENNIAL UTILITIES MAY UTILITIES 227.00 06/18 06/20/2018 12061 CENTURY LINK COMMUNICATIONS 117.14 06/18 06/20/2018 12062 CONNEXUS ENERGY ELECTRIC MAY 2,429.39 06/18 06/20/2018 12063 CONSOLIDATED COMMUNICATIONS PHONES JUNE 371.49 06/18 06/20/2018 12064 DEARBORN NATIONAL JULY LIFE/DISABILITY INS 1,350.60 06/18 06/20/2018 12065 DELTA DENTAL JULY DENTAL INS 1,260.30 06/18 06/20/2018 12066 DEPUTY REGISTRAR#150 1 FORFEITURE VEH TRANSFERS 21.75 06/18 06/20/2018 12067 DON'S CIRCLE SERVICE, INC VEHICLE REPAIRS &MTC 547.70 06/18 06/20/2018 12068 HEALTH PARTNERS JULY HEALTH INS 10,210.45 06/18 06/20/2018 12069 HOLIDAY STATIONSTORES, LLC FUEL MAY 3,512.93 06/18 06/20/2018 12070 KNOWLAN'S SUPER MARKETS GOVERNING BOARD MEETING SUPP 37.55 06/18 06/20/2018 12071 LEAGUE OF MN CITIES INS TRUST DEDUCTIBLE 250.00 06/18 06/20/2018 12072 MONITOR SYSTEMS SYSTEM REMOTES SPEED TRAILER 34.50 06/18 06/20/2018 12073 NEAL A. NOREN BLDG MTC HOURS MAY 210.00 06/18 06/20/2018 12074 OFFICE OF MN IT SERVICES WAN SERVICES MAY 57.20 06/18 06/20/2018 12075 SAFARILAND, LLC TRAINING NW 275.00 06/18 06/20/2018 12076 SIGNS NOW NEW SUV GRAPHICS 651.32 06/18 06/20/2018 12077 TELECIDE PRODUCTIONS, INC COMPUTER MTC &SUPPORT 1,005.00 06/18 06/20/2018 12078 TWIN CITIES TRANSPORT & RECOVE TIRE CHANGE 110.00 Grand Totals: 23,574.73 Checks#12056& 12057 Payroll M = Manual Check, V=Void Check 2 CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 5/19/2018-6/12/2018 Jun 12, 2018 03:07PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 05/18 05/31/2018 8211 120443 THE LINCOLN NATL LIFE INS C June EMS Coord. Life Ins Prem ( 343.61 05/18 05/31/2018 8212 180600 CITY OF ROSEVILLE May Phone Service 848.21 05/18 05/31/2018 8213 220200 VERIZON WIRELESS 4/16-5/15 Mobile Broadband 210.06 05/18 05/31/2018 8214 220300 VOL. FIREFIGHTERS BENEFIT INS Premium for Eric Hestness 22.00 05/18 05/31/2018 8215 230325 WEX BANK Apr fuel 392.84 05/18 05/31/2018 8216 11565 ASPEN MILLS, INC Aaron Olson pant, shirt, tie, belt,j 342.09 05/18 05/31/2018 8217 60650 FRATTALLONE'S HARDWARE S Connector Combination, Cover Bo 3.62 05/18 05/31/2018 8218 120331 LEAGUE OF MN CITIES INS TR PROPERTY/LIABILITY INS 4/11/ 6,306.00 05/18 05/31/2018 8219 130205 MMKR, INC FINAL 2017 AUDIT BILLING 1,875.00 05/18 05/31/2018 8220 130850 MN STATE FIRE CHIEFS ASSO Kitchen Fire Safety Trailer Demo 75.00 05/18 05/31/2018 8221 200150 THOMAS MOTORS, INC '10 F150 Service, pinion seal leaki 73.98 06/18 06/12/2018 8226 10850 ANOKA COUNTY TREASURY D Install Point-To-Point Service 250.00 06/18 06/12/2018 8227 30480 CENTENNIAL UTILITIES May Gas,Water(Station 1) 256.53 06/18 06/12/2018 8228 60300 FIRE SAFETY USA, INC Calibration Gas 185.00 06/18 06/12/2018 8229 60650 FRATTALLONE'S HARDWARE S Magic SS Cleaner 13.37 06/18 06/12/2018 8230 80245 HAUGLIES INC Front Foyer Carpet Replaced 765.44 06/18 06/12/2018 8231 80280 HEALTH PARTNERS July Hospital Ins Prem (Chief &A 1,528.32 06/18 06/12/2018 8232 230325 WEX BANK May Fuel 398.75 06/18 06/12/2018 2018011 210300 US BANK Amazon Prime Membership refun 3,173.85 Grand Totals: 17,063.67 Payroll Check#8222-8225 M = Manual Check, V=Void Check 3 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Cefe IL� ;: Agenda Its # Department: Requested Council Meeting Date: Administration June 22, 2018 T TITLE OF ISSUE: 'ILE OF'SS ' D Ad ap to a r n a at en r a ti Reque-edMeeting I a' Council June 22, 2018 FUE Agree Encroachment Agra�emcnt-Fence, 1654 Hunters Ridge Lane BACKGROUND AND SUPPLEMENTAL INFORMATION: T 0 0 43 stated to 5 The owner of the above stated addr7ess has submitted for and obtained a fence permit along with an T r ft above a L 0 c to em , :n tit, h s have -fi encroachment.agreement, fees have been paid and the Building Of ical has inspected the property and r t a e t rm i n t t the 10 tion of the b e determined that the location of the fence would not hinder drainage on the parcel or surrounding parcel& please see the attached, COST AND SOURCE(S) OF FUNDING: Paid for by Homeowner(Recording Fees) REQUESTED COUNCIL,ACTION: Appro,ve as submitted For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: _ Resolution Ordinance Contract Orniftes Plan Map Second By: r------------- ------------- -----------------------------r --- --- I R e-)Iobos SU' --------------- r Vote Record: A Na King othcr(spocify) Use bear TFnero:ac:hment,Al-D-Teement w/Building Official, S:gneff Koski Montain Administration Department Use: Consent =Tabled Until: El Regular ENC,R.OA(",.'HME'N'l.'A('JREEMENT AGREENUANT ("Agreement") was made this day of 2018 by and between ................... ... .............................................................7 the CITY OF CENI"ERVILLE, a 'Minn esota, municipal, corporation, ("City"), and Melissa Anti Mills a single individual; Kelsey Juedes Plaisance and Gregory Plaisance a married couple ("Landowners"). RECITALS A, Landowner owners in fee as tenant the real property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"): PIN#26-31-22-22-00550 LOT 27 BLK 2 HUNTERS CROSSING 1654 HUNFIERSRIDOE LANE 3 RD ADDITION B. Landowner(s) desires to connect/locate a fence within the right-of-way/drainage and utility easement in their sid,e(s)/rear yard. Landowner(s) seeks Permission from the City to encroach in the City's right-of-way/drainage and utility easement, NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1, The City hereby grants Land (s) permission to encroach into the City's right-of-way/drainage and utility easement in their side(s)/rear yard to the extent indicated on the attached EXHIBIT"A". 1 I 'Nothing in this Agreement shall be deemed an, abandonment, vacation or waiver of the City's interest in the right-of-way/drainage and.utility eas ent(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend, mdcmnib and hold the City harmless from all costs and expenses, claims and liability, including attorney fees, relating to or arising out of the grant to Landowners of permission to encroach intoe the City's right of way/drainage and utility easement(s). Landowners her agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City's right of way/drainage and utility easement(s), including any damage to the caused in whole or part by the encroachment into the City's right of way/drainage and utility easernent(s). 4. The City does not warrant title or guarantee the continuing right of Landowners to maintain the fence in the City's right of way/drainage and,utility easement(s). 5� Landowners may not replace the fence in the City's right of way/dramage and utility easement(s) if the fence is damaged to more than fifty percent (50%) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the fence, at the Landowners' sole cost and expense, upon thirty (30) days written notice if the City determines that the fence will inter with said use. 7. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. 2 6 rl'Y OF CENTERVILLE By Jeff Fear,Mayor Teresa Bander, City Clerk PROPERTY OWNERS � . ---------------------- STATE OF MINNESOTA )S& COUNTYOF ANOKA The foregoing instrument, having been duly adopted and approve by vote of the City Council of Centerville, Minnesota, at a meeting held the ............................... play of , 2018 was acknowledged before me thiday of , by Jeff l aar and Teresa Bender, Mara and City Clerk, respectively, of the City of Centerville, a Minnesota municipal corporation. ........................................................................................................................... v. Notary Public STATE OF MINNESOTA Asa COUNTY F AN,OKA � The foregoing instrument was acknowledged before me thi flay of ............................� ,6911 Melissa AnnMillsa single individual; Kelsey`Jue€lea Plain ee and Grego Plaisance a married couple "Lando niers"). Ap DRAFTED BY CITY OF CENTERVILLE 1880Main Street Centerville, 55038 WC0rMVA;aWEq0uJm,31,2QA) 3 7 Date: nn....nnnnnnnnnnnnnn. To: Council Staff deport Re: 1654 Hunters Rimae Lane Property Address With regard to the installation of a fence within the City's drainage/utility easement side d rear yard, Staff has reviewed the site and found that the fence currently does not interfere with theCity's use of its easement and will not restrict water flow. Building OfficiA., Paul Palzer Date 8 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION entervi(Ce Agenda Item# Department: Requested Council Meeting Date: Administration June 27, 2018 TITLE OF ISSUE: Centerville Lions Request for Special Event Permit, On-Sale Liquor, Noise & Waiving of Fees BACKGROUND AND SUPPLEMENTAL INFORMATION: The request from the Centerville Lions is annual and customary. -------------- COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Recommend approval. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay King Other(specify) See attached documents. Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: 9 Dear Mayor and City Council of Centerville, The Centerville Lions are requesting several City Permits for the 2018 Fete des Lacs. We would like to ask again, that those permit fees be waived by City Council, to the Centerville Lions Club, a non-profit organization in Centerville. We're asking for the following permits in our event application. Noise: Laurie LaMotte Park, Friday, July 20th, Sam to Midnight Laurie LaMotte Park, Saturday July 21st, Sam to Midnight Laurie LaMotte Park, Sunday July 22"d, Sam to bpm 1 to 4 Day Temporary/Event On Sale Liquor License: Laurie LaMotte Park, Friday July 20th, Spm to l 1pm. Laurie LaMotte Park, Saturday July 21st, loam to l 1pm. Laurie LaMotte Park, Sunday July 22"d, loam to Spm Fireworks: Laurie LaMotte Park, Friday July 20th, 21st and or 22"d We appreciate your help and support for this years City Festival. Thank you, G�EkgjRr Lion Greg Kieselhorst Centerville Lions Club 10 Center�e ��� Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 2018 Centerville "Fete des Lacs" New Application: X Renewal of or Change in Application: CONTACT PERSON: Greg Kieselhorst TELEPHONE: 651-325-6408 OR: 952-361-4159 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you,the applicant,to apply for this special event permit on its/their behalf. Applicant's Name: Greg Kieselhorst Title: Centerville Lion President Address: 7155 Brian Drive, Centerville, MN 55038 Mailing Address: Same Affiliation: Centerville Lions Club Day Phone: _612-221-9122 Evening Phone: Same Emergency Phone: 651-231-6676 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: Centerville Lions Club Organization/Business/Agency/Affiliation: Lions International Is this a non-profit organization? _X Yes No If you are making application under non-profit status,proof of non-profit status must be attached to this application Non-Profit status should be on file, otherwise it will be provided. Mailing Address: Same Day Phone: _Same Evening Phone: Same Title and functional responsibility with regard to the event: Lions Member, as part of said duties permit applications and insurance add-ons etc. Page 1 of 10 11 4. REQUESTED EVENT COMPONENTS: Date requested: _July 20th to 22nd 2018 Alternate date: NA Requested hours of operation: _8am (a.m./p.m.) To: l 1pm (a.m./p.m.) Set up beginning date and time: July 17th, 2018 Complete dismantle date and time: July 23rd, 2018 Describe the number and type of animals (if any) to be used in this event: Kids Petting Zoo. Attach a draft of the entry form for participants and/or spectators. Anticipated number of participants: 100 Spectators: 300 5. INSURANCE: New Certificate will be provided from DSP Insurance. Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity,insurance requirements can be waived under certain circumstances.) 6. SANITATION: Please see note after a deposit of$500. Attach your"Plan for clean-up/Material Preservation". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event(or permanent toilets to be used in the event.) Include any other plan you have for ensuring post-event cleanliness and material preservation of city facilities, equipment, premises and streets. A deposit of$500 will be required for clean-up and restoration. If premises are left in satisfactory condition, this deposit will be refunded in full following inspection. Waste Management is donating trash containers to be used by participants. The Lions Club will clean up any left garbage. Please waive deposit,a good standing letter can be provided from Midwest One Bank if needed. 7. LOCATION: Laurie LaMotte Park, Trail Side Park and CFD Station 3 in Centerville. Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a"to scale" drawing. A. If a route is involved, the beginning and finish area with arrows. B. If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. x Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. x Alcoholic beverage concession area. F. X Non-alcoholic concession area. G. x Food concession area. H. x General Merchandise concession areas. Page 2 of 10 12 I. X_Portable toilet facilities (indicate number). J. X_Event participant and/or spectator parking areas. K. X_Event organizer's command post. L. X First aid facilities. M. X_Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. X_Cooking areas. P. X_Electrical sources to be used for cooking. Q. X tables, enclosures, etc. R. Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. X Trash receptacles (indicate number) U. Other- Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Tuesday Music in Hidden Springs Park 7pm, Wednesday Public Safety Night at Centerville Elementary, Thursday Bald Eagle Water Ski Show by Trail Side Park on Centerville Lake 7pm, Friday Fireworks in LaMotte Park at Dusk. Will alcoholic beverages be served? Yes_X No PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: Upon inspection of a valid I.D., a person will be given a wristband as proof of drinking age identification. If yes, describe how, where, when and by whom the alcoholic beverages will be served: One Beer Concession Areas at the Softball Fields, July 20th 5pm to l Ipm, July 21st, loam to l Ipm and July 22nd loam to 5pm.To be served by Centerville Lion Members or Lion Members 21 or older only, at all times. If a casino party, a dance, or live entertainment is part of your event, please describe: Please see Main Flyer for the complete list. Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensing may be required by City, County and State agencies, such as a Lame Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling Page 3 of 10 13 License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Event Noise, Fireworks, 1-4 Damp. On Sale Liquor._ Will food and/or non-alcoholic beverages be served? Yes X No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) The Centerville Lions always use the health guidelines layed down by the Anoka County Health Department, in handling, storing transporting and cooking of foods and beverages. If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a COPY of the permit to this application. It will be forwarded once applied for, approved and received. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: As in the past, the Festival Committee plans on working with Centennial Lakes Police and Reserves to insure the whole Festival has the proper security and safety for all events. If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: Already installed LaMotte Park lighting. If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: N/A Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Page 4 of 10 14 Name of agency: Centennial Lake Police and Fire Departments. Name of Representative: Previous years, Sergeant Pat Aldrich Address: 200 Civic Heights Circle Circle Pines, MN 55014 Day phone: _763-784-2501 Evening phone: Indicate medical services (if required)that will be provided for this event: Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors/concessionaires you will allow in conjunction with the event, and the purpose of these concessions: All concessions will be run by the Centerville Lions, to help raise funds to pay for Festival events not covered by the City of Centerville. Describe how you intend to regulate, monitor and control the type, number and quality of vendors/concessionaires whom you may permit to operate in conjunction with the event: N/A 11. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as-available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. Street barricades, cones and all LaMotte Park facilities. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: A earlier end time for dance music and concessions would lessen the time the Centerville Lions Club have in recouping events costs. The Club wants to be flexible but there'd be points were the event sponsorship would be in jeopardy. 13. FEE STRUCTURE/EVENT CHARGES: Page 5 of 10 15 If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Optional Fundraising Raffle for which tickets are sold for is $2 a ticket. Other Events/Rides done by outside Vendors is done at their own discretion on prices. 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they may participate in the event whether they make a donation or not: N/A Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable)where appropriate: 1. Final check has been made of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s)for revocation: Page 6 of 10 16 TO BE REVIEWED/APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial/sign-off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic/safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: Page 7 of 10 17 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve/disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: Page 8 of 10 18 I. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s)required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# ) 5. Portable toilets required. (# ) 6. Applicant's plan for cleanup, site restoration and material preservation (recycling)required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# ) 2. Portable toilets required. (# ) 3. Special animal clean up required. 4. Barricades provided, as available. (# ) 5. Cones provided, as available. (# ) 6. No parking signs provided, as available. (# ) 7. Applicant's plan for clean up and material preservation (recycling)required and attached. 8. Other provisions as may be required by this department: Page 9 of 10 19 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and/or beverage served. 2. Permit(s) attached. 3. Food cooked. 4. Permit(s) attached. 5. List other health licensing obligations as may be require: Page 10 of 10 20 Minnesota Department of Public Safety Kik Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol&Gamhling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Centerville Lions Club 4-27-1974 23-7391509 Address City State Zip Code 7155 Brian DriveCenterville Minnesota 55038 Name of person making application Business phone Home phone Greg Kieselhorst 952-361-4159 651-325-6408 Date(s)of event Type of organization July 20,21 and 22,2018 F Club ] Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code Greg Kieselhorst Centerville Minnesota 55038 Organization officer's name City State Zip Code Tom WilharberCenterville Minnesota 55038 Organization officer's name City State Zip Code Terry SweeneyCenterville Minnesota 55038 Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area,describe. Laurie LaMotte Memorail Park in Centerville.Beer Cooler Trailer up by the(3)Softball Fields. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. NA If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. West Bend Mutual Insurance Co, 1900 S 18th Ave,West Bend,WI 53095 Each Common Cause 1 M,Aggregate 1 M and General Agg 2M APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/CCNNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US DATE(MM;DDIYYYY) ACC)I?" CERTIFICATE OF LIABILITY INSURANCE 06/14/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES N07 AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN! THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams DSP Insurance 1C NNo.E:t 1-800-316-8705 A1C.No 1-888-467-2378 1900 E. Golf Road, Suite 650 E-MAIL liansclubsn[7dspins.Corn Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIL# INSURER A: ACE American Insurance Company 22667 INSURED INSURER B INSURER C Centerville Lions-5M7 Centerville Minnesota INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELCAN HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR T-IE POLICY PERIOD INDICATED NOT1^,ITHSTANDING ANY REQUIREMENT TERNI OR CONDITION OF ANY CON-RACT OR O-HER DOCUNIEN- V.1ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED IDR VAY PERTAIN. THE INSURANCE AFFORDED BY THE PrOLIl;IES DESCRIBED HEREIN IS SUBJECT TO AL- THE TERMS. EXCLUSIONS AND C01DI-I ONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID'.CLAINIS INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM;DD.YYYY MMIDDNYYY A GENERAL LIABILITY EACH OCCURRENCE S t000.000 X COMMERCIAL GENERAL LIABILI-' HDOG27867431 09/01/2017 09/0112018 PREMISES(Ea occurrence S 1,000,000 L'LAIVS-F:ASE 1XI OCCUR MED=XP(Aw one person) S 5.000 X Agg, Per Named Insured PERSONAL&AD.'INJURY S 1,000,000 Is 52.000,1300 GENERAL AGGREGATE S 10.000,000 GEN'L AGGREGATE LIMIT APP,IES PER PRODUCTS-COMPICP ACG 5 2,000,000 x POL ICY PRD LOC S p AUTOMOBILE LIABILITY BINED EaF""dennt.�NGLE LI',IIT S 1,000,000 ANY AUTO ISAH09061046 09/01/2017 09/01/2018 30DILYINJURYePer„e-sanj S ALL OWNED SCHEDULEDBOD]I.YINJl1RYtPeraccdentl S AUTOS AUTOS _ NON-OIA''NED PROPERTY UAMASE S X HIRED AUTOS AUTOS Per acciaen: 5 UMBRELLA LIAB OCCUR EACH OCC4.RRENCE S EXCESS LIAR CLAI?:1S-L'ADE AGGREGATE S DED RETENTION S S WORKERS COMPENSATION '.dC STATU• OTRH AND EMPLOYERS'LIABILITY YIN ANY PROPR ETOR PARTNER+EXECUTI.'EE.L.EACH ACCIDENT S OF=CER;MEI.'8�R EXCLUDED F-1N I A {Mandatory in NH) E.L.DISEASE-EA EMPLOYEE 5 r YY'2S,c1eSCri bE url der Dt3LRIPTION pF OPERATIONS helor+ E L UISEASE-POLICY LIMI T S DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES (Attach ACORD 1p7,A[Irlitlonal Remarks 5cheAule,if more space is requiredl Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:2018 Fete des Lacs Festival City of Centerville is included as an Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negligence of said additional insured. PROVISIONS OF THE POLICY DO NOTAPPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION City of Centerville SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1880 Main Street THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN Centerville 55038 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 22 (c; 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25{2010)05) The ACORD name and logo are registered marks of ACORD CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION entervi(Ce E77 Agenda Item# Department: Requested Council Meeting Date: Administration June 27, 2018 TITLE OF ISSUE: Finance Director Contractor BACKGROUND AND SUPPLEMENTAL INFORMATION: On June 13, 2018, the City Council authorized making a conditional offer of employment to the city's lead candidate for the Part Time Finance Director position. We have now extended that offer and it has a been accepted by Bruce DeJong. Bruce has passed our background check and is ready to start on July 9, 2018. The attached contract is in line with what has been previously reviewed by the city council. We are recommending a beginning salary of$45.85 (Grade 13, Step 7) due to Bruce's extensive experience. He would be eligible for step increases after years 1 and 2 of his employment, respectively. The offer limits his work to 20 hours per week, on average, unless otherwise directed. The position is eligible for PERA contributions and must participate in Social Security and Medicare. No other benefits are being offered. COST AND SOURCE(S) OF FUNDING: $47,684 (salary)+$7,217.60 (PERA, SS, Medicare) = $54,901.60 less cost of existing Finance Director($10k) REQUESTED COUNCIL ACTION: Motion to approve Part Time Finance Director contract with Bruce DeJong. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay King Other(specify) Contract Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: 23 EMPLOYMENT AGREEMENT THIS AGREEMENT, made and entered into thisleda of -T v419 y ij 2018, by and between the City of Centerville, State of Minnesota,a municipal corporation,hereinafter called"Employer", as party of the first part,and hereinafter called"Employee",as party of the second part,both of whom understand as follows: WITNESSETH: WHEREAS, Employer desires to employ the services of said Employee as Part-time Finance Director of the City of Centerville; and WHEREAS,it is the desire of the City Council,hereinafter called"Council"to establish certain conditions of employment; and WHEREAS,Employee desires to accept employment as Part-time Finance Director of said City. NOW,THEREFORE,inconsideration of the mutual covenants herein contained,the parties agree as follows: Section 1.Duties Subject to the limit on working hours,Employer hereby agrees to employ Employee as Part-time Finance Director of Centerville to perform the functions and duties specified in the attached Exhibit A, job description and to perform other legally permissible and proper duties and functions as the City Administrator shall from time to time assign. Section 2.Term A. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Council to terminate the services of Employee at any time. Employee agrees to serve in the employ of Employer on an"at will"basis. B, Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from his position with Employer. Section 3. Compensation Employer agrees to pay Employee for his services rendered at �°"Per hour to be paid at the same time as other employees of the Employer are paid.No benefits of any kind are available to this part-time position except for employer matching of PERA,FICA and Medicare. Section 4.Hours of Work It is expected that this Employee will work an average of 20 hours per week subject to the discretion of the City Administrator. It is further understood that this employee may work some of the hours remotely from home or another location, subject to approval of the City Administrator. At least two days a week, on average, the Employee, must be present in the office. 24 Section 5.Employer Policies Employee shall comply with applicable guidelines in City policies, including the City of Centerville Personnel Policy,as wells Employer policies on conflict of interest,internal control and ethics, etc. Employer: Employ= City of Centerville ............................................... - I k Statz, City Administrator Print Name, ----------------......................................--......................................................... ----------------------- ........................................... ...................... tte 25 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION entervi(Ce E77 Agenda Item# Department: Requested Council Meeting Date: Administration June 27, 2018 TITLE OF ISSUE: NMTC 2019 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The attached has been recommended for adoption of member cities from both the Telecom. Commission and the Operations Committee. As stated in the cover, the budget was increased to $1,305,578. An increase of$13,535 over the 2018 budget. Mr. Richard Swanson, Chair-North Metro Telcom. Commission states that although there were anticipated reductions in administrative expenses increases were in the personnel and building maintenance line-items. Please see attached. COST AND SOURCE(S) OF FUNDING: General Fund Budget REQUESTED COUNCIL ACTION: Recommend approval For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay King Other(specify) NMTC Proposed Budget as attached. Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: 26 U,) flTc#IANd CO%IMISSI(1\ June 22, 2018 TO: NMTC OPERATIONS COMMITTEE RE: APPROVAL OF 2019 NORTH METRO TELECOMMUNICATIONS COMMISSION BUDGET Enclosed,please find for the council's review and approval the 2019 North Metro Tel econumunications Commission Budget and support materials. The Corruiussion's operating budget for 2019 is proposed at$1,305,578. This number represents a$13,525 increase over last year's operating budget. There were reductions in anticipated administrative expenditures,but personnel and building maintenance line-items were increased. Budgeted capital costs for 2019 are$450,615. Over half of this amount is dedicated to the I-II] bond payment of$230,475. The remainder is for Makito X transport systems and streaming servers for Cities,a wireless mic system for Studio A,tripod systems for the truck, Feld equipment, office computers, software, software licenses, music licenses and annual system maintenance contracts. Franchise fees paid back to the Member Cities are budgeted at$400,000. This is the same as last year's franchise fee payment. Recommendation: That the Member Cities approve the 2019 Commission Budget as recommended by the'Telecommunications Conunission and the Operations Committee. The Joint Powers Agreement states,"submitted budgets shall be deemed approved by a Member City unless,prior to October 15 preceding the effective date of the proposed budget, the Member City gives notice in writing to the Commission that it is withdrawing from the Commission," I want to thank the Commission directors, staff, and the Operations Committee for their efforts in preparing these budgets. If you have any questions about either budget please consult with your Commission director or City Administrator. !??Z!1Poll, .5'trrr1;1'nrtlrrust 13lrrirlr ;ll,1' 5i4,N Yhnrir; (()1?17A'0-8211 1rr.r: (h1') 7,0-N-142 Waiur Q C'00(cr i ilrr IF Or,1r 1 bwx 0 thin?Lake 40l.r.rr+r h r1 ® Lrrrn Lak v ® Sjlrirr I aAc Purl 27 Pabe 2 1 look forward to working with all parties, throughout the remainder of 2018, toward reaching the full potential of North Metro TV and to increase both the quality and quantity of community programming and services in 2019, Sincerely, Richard Swanson Chair,North Metro Telecommunications Commission F,rnc. 28 2019 North Metro Telecommunications Commission Budget Talking Points Overall Organizational Goals • Expand accessibility of City channels by providing live streaming of channels, 24-hours-a-da y, via the City and North Metro TV websites. ■ Encourage the transition of all nicmber Cities to HD. ■ Upgrade the City channels to HD on the Comeast system. ■ Proceed with the franchise renewal process. Conduct needs assessments and craft a franchise document. ■ Develop drone/video service. • Ulonitor effects of econounic pressures and cord cutting on cable subscriber levels. ■ Produce high duality channel and web friendly programming that can be viewed using any device. • Develop an OT l'community programming service. ■ Provide program playback, video transport, channel management services, video equipment maintenance and consulting services, internet streaming services for City channels, VOD libraries For meetings, meeting management software licenses and bookinarking services, prograln production and event coverage services, and public access to television production for our cities, schools and general public. Estimated Fund Balance/Revenues/Expenses ■ The beginning Rind balances for 2019 are estimates based on previous allocations, planned spending for 2018, and estimated income. • Estimated revenues include: Franchise fees based on the actual first quarter franchise fee payment. PEG fees are based on the actual first quarter PFG fee payment. Other income includes dub fees,home movie transfers, drone and production services. Interest income is estimated based on the first quarter interest earnings of this year. • Estimated expenditures Include the operating expenses, capital expenses, the bond payment and the franchise fee;payment to the cities. Franchise fees back to cities are budgeted at `n400,000, This is the same amount as last year. ■ The year end fund balances include: n The Operating reserve at 25% ofthe operating budget. o Acerned vacation, sick and conip tirne. The total value of owed vacation, sick, and comp time to employees. o The Capital equipment fund is intended for emergency replacement of unplanned equipment failures. 29 a The truck replacement fund was used to purchase studio sets in 20I7. The funds were not needed for a new production truck, as the truck was replaced as part of the HD upgrade with bond fiends. A small amount is in this reserve in the event the fleet vehicle requires replacing. a The building repair fund is to cover major costs related to the building such as windows, roof, furnace, parking lot, AC replacement and painting, caq)ct replacement etc. ❑ The bond reserve is currently closed out, as the building was paid off in 2015. o The franchise renewal fund is a reserve fiend for the NMTC's franchise renewal process. franchise renewal can be very expensive, with the informal negotiation process costing around $200,000 across a three year period. Moving to a formal negotiation process is more expensive. These costs include needs assessments, consulting, and legal fees. HIS anticipated that up to 5100,000 of these funds could be utilized in 2019. Buc1 et ■ The recommended operating budget for the organization totals $1,305,578. This number represents a$13,525 increase over last year's operating budget. While there were some reductions in anticipated administrative expenditures, building maintenance and utilities line-items were increased, along with personnel costs. ■ Budgeted capital purchases for 2019 are set at 5450,615, A little over half of this amount is dedicated to the IID bond payment of$230,475. Budgeted capital items for 2019 include Makito.X l.lD video transport systems for two Citics. Tightrope streaming servers and related equipment for six Cities, a wireless microphone system for Studio A, field cameras, and the annual rnaintenancelsupport contracts for City and NMTV Tightrope, Ross, I laivision and Carousel equipment, The total arnount budgeted for video equipment replacement/support is S 187,640. The capital budget also includes routine computer/software upgrades, software licenses and inoncy for parking lot repairs and re-striping. ■ franchise fees paid to the cities are budgeted at 5400,000. This is the Same as last year. Closi1g., Points ■ We have created a thriving and dynamic service for our cities, schools, producers, and viewers. Through program playback and channel managerrncnt, internet streaming of city meetings including an agenda boo kmark1ng tool, video equipment consulting, drone services, and video production services, our cities are seeing real benefits from their investment of franchise fees and. PEG fees. Our cable subscribers are benefiting trom this investment with educational opportunities, tape and film transfer services, and varied, informative and interesting programming regarding their-communities. 30 We are taking important steps to remain relevant in a media viewing world that expects high quality programming provided in a format that can be utilized on any device, and can also be accessed via the ince nict. 2019 will be a pivotal year tier the Commission, as Cities expand accessibility to their channels through 2117 streaming services, and franchise renewal moves forward. 31 North Metro Telecommunications Commission 2019 FINANCIAL SUMMARY Estimated Fund Balances/Revenues/Expenditures. BEGINNING FUND BALANCES Operating Reserve $323,013 Accrued Vac, Sick, Camp $121,000 Capital Equip. Fund $249,426 Truck Replacement Fund $35,000 Bldg Repair Reserve $180,400 Franchise Renewal Fund $250,000 Bond Reserve $0 TOTAL: $1,158,439 ESTIMATED REVENUES Franchise Fees $1,220,000 PEG Fees $755,000 Other Income $25,000 Interest Income $25,000 Income From Reserve Funds $100,000 TOTAL: $2,125,000 ESTIMATED EXPENDITURES Operating Expenses $1,305,578 Capital Expenses: Equipment $187,640 Capital Expenses. Bond Payment $230,475 Franchise Fees Back to Cities $400,000 TOTAL: $2,123,693 YEAR END FUND BALANCES Increase(Decrease) Operating Reserve $323,013 $0 Accrued Vac, Sick, Comp $121,400 $0 Capital Equip. Fund $249,426 $0 Truck Replacement Fund $35,000 $0 Bldg Repair Reserve $180,000 $0 Franchise Renewal Fund $151,307 -$98,693 Bond Reserve $0 $0 TOTAL: $1,059,745 -$98,693 32 North Metro Telecommunications Commission Budget Line Item Supporting Information Personnel ■ The personnel total increased by$20,812. The increase is the result of an up-to 2.75% cost of living adjustment and step increases for three employees. The 2.75% COLA is based on the percentage Member Cities will be using in 2019. • The part-time assistants are divided into two groups. Employees in the largest group are contracted when needed for a shoot, and generally do not work enough to qualify for PERA. The second part-time designation is for two 20 hour per week positions that do qualify for PERA. Neither category is eligible for health benefits. Payroll taxes apply. Benefits ■ The NMTC employee benefits package is based on the benefits packages offered by the Member Cities to their employees. It is budgeted at $1,145.00. This is a $30 per employee, per month increase over the previous year. This amount is less than the average of Member City package values. The average was determined by utilizing the most recent information provided by Member Cities. The benefits line-item increased by$7,113 over the 2018 budget. • The NMTC's contribution to PERA will remain at 7.5% in 2019. Administrative Expenses • Budgeted administrative expenses are $28,000 less than 2018. The decrease is due to a reduction in franchise renewal related expenses. It is anticipated that there will be no need to conduct a technical audit of Comcast. In 2018, money was budgeted for the franchise and PEG fee audits. Consultant fees were budgeted at the same amount as 2018, and there is a slight reduction in budgeted legal fees. Money from the franchise renewal reserve fund is included in the income estimate for 2019, to cover franchise related costs. + Tuition and training expenses comply with the revised employee handbook designating $500 per employee per year for training purposes and to cover the expenses for IT staff's Microsoft certification classes and other equipment certification renewals. Production Expenses • Budgeted production expenses remain the same as expenses for 2018. It is anticipated that maintenance costs will remain low on the two vehicles. The advertising line-item covers ads, postcards, billboards, and receipt tape coupons. Promotions for home movie transfers, drone services, and targeted programming such as the live election night coverage are planned. • All other production expenses remain near the 2018 level. 33 Office Expenses ■ Office expenses are budgeted $14,400 higher than the 2018 level. ■ The building maintenance line-item was increased by$10,000. With the building and property ageing, more costly maintenance issues may arise. Building maintenance includes the furnace/AC maintenance contract, lawn care, snow removal, carpet and window cleaning, fire inspection, and landscaping and building mechanical services. • The building utilities line item was increased by $5,000. Actual costs for 2017 were higher than anticipated, so the line item has been increased to insure adequate funding for paying bills. Building utilities include sewer, water, gas, and electric. • Insurance includes all property, liability, crime, volunteer, vehicle, and monument sign coverage. • Office supply line item includes all office supplies, and maintenance contracts on printers and copiers. ■ The Telephone/Internet/Web Hosting line-item remains the same as the 2018 budget. This line-item was increased in 2018 to cover data transport for City video and data. NMTV continues to pay a fee to house video-on-demand content on a remote server. This allows for unlimited simultaneous viewing, without a reduction in speed. The line-item also covers the wireless live transmission of sporting events and other field productions. The website maintenance contract, web hosting, telephone costs, and the annual phone software upgrade are also included. • Postage covers the cost of mailing dubs and equipment for contract maintenance, and other postage for the NMTC. • Property tax is for the recycling assessment. • Building cleaning, trash, recycling, and hazardous material disposal/recycling. Capital Expenditures ■ The 2019 capital budget is set at $450,615. Over half of this amount is dedicated to the HD bond payment of$230,475. Capital items for 2019 include Makito X transport systems for two Cities, Tightrope streaming Servers and related equipment for six Cities, replacement of Studio A's wireless microphone system (the government has reallocated the frequencies NMTV currently uses so new mics are required), two new tripod systems for the production truck (only three new systems were purchased during the upgrade, to save money, and the two old systems no longer function well)field cameras, and the annual maintenancelsupporUinsurance contracts for City and NMTV Tightrope, Ross, Haivision and Carousel equipment. The 2019 capital equipment budget is set at $187,640. • Office equipment includes routine computer and software upgrades, and software licenses for office and editing computers • Parking lot repairs and re-striping. Summary • Operating expenses have been budgeted at $13,525 more than in 2018. There were reductions in the anticipated administrative expenses, but increase in building and personnel costs. 34 • Capital costs are $41,468 higher than last year. The majority of the capital budget is for the bond payment, streaming servers and Makito X transport equipment for Cities, and maintenance and support contracts for equipment. Other expenditures include a wireless mic system for Studio A, two tripod systems for the truck, and some field equipment. The office computer and software line-item remains at $28,000. Money was included for parking lot repairs and re-striping. The bond payment is set at $230,475. • Franchise fees back to Cities are budgeted at $400,000. This is the same as last year. The overall 2019 budget is $54,993 higher than the 2018 budget. The increase is primarily in capital expenditures. This is a 3.23% increase. 35 2019 North Metro Telecommunications Commission Budget 2017 2018 2019 ACTUAL BUDGET BUDGET NOTES Budget April Act. PERSONNEL Director Meeting Per Diem 3,510 3,780 0 3,780 7 per month @$45 Executive Director(1)FT 84,512 87,045 30,042 89,439 Heidi Arnson IT Engineer!Administrative Asst, 63,298 65,103 22,469 66,893 Rose Valez Video Engineer(1)FT 62,779 62,003 20,607 66,893 Matt Waldron Sports Director(1)FT 56,898 58,527 20,200 60,136 Kenton Kipp News Director(1)FT 56,898 58,527 20,200 60,136 Danika Peterson Programming Coard. (1)FT 52,013 53,486 18,457 54,957 Michele Silvester Ed./Special Projects Coor.(1)FT 52,013 53,486 18,457 54,957 T.J.Tronson Municipal Producer(1)FT 31,392 40,556 13,680 40,566 Trevor Scholl Sports Producer(1)FT 38,351 40,556 13,634 40,566 Jeremy Millington News Producer(1)FT 51,947 53,486 18,457 54,957 Ben Hayle Studio Manager(1)FT 51,907 53,486 18,457 54,957 Eric Houston $425 per month PT Assistants 72,826 63,595 26,623 65,344 @$425 per month 20 Hour per Week Assistants 18,524 31,544 6,003 32,411 Public Access/Sports Accrued Vacation/Sick/Comp 0 0 0 PERSONNEL TOTAL:_ 696,828 725,184 247,286 745,992 Up to a 2.75%COLA increase BENEFITS FICA 51,751 44,727 18,400 46,018 6.2%of grass wages Medicare 10,461 10,762 1,45%of gross wages PERA 47,358 54,105 17,112 55,666 7,50°/ of FT gross wages Benefits Package 139,213 147,180 58,148 151,140 Heath/Dental/STD, LTD,ADD Workers Compensation 15,336 5,000 859 5,000 Electronic Filing Charges 1,663 2,000 446 2,000 BENEFITS TOTAL: 255,321 263,473 94,965 270,586 *Benefits package=based on cities $1,145 per employeelper month Increase of$30 over 2018 36 20'19 North Metro Telecommunications Commission Budget 2017 2018 2019 ACTUAL R1IDrzFT BUDGET NOTES Budget April Act. ADMINISTRATIVE EXPENSES Audit:Commission 15,374 15,000 9,725 16,500 Annual audit of Commission finances Audit: Company 0 25,000 0 0 Audit of Comcast FF payment accuracy Conferences 875 2,000 0 2,000 NATOA&MACTA conferences Consultants 0 15,000 0 15,000 Viewer Survey General/Special Meeting Expenses 2,333 3,000 703 3,000 Government/Legislative Affairs 0 0 0 0 Legal Fees 14,397 65,000. 3,731 60,000 Franchise Renewal Begins 1/1/2018 Membership Dues 3,855 5,000 5,136 5,500 NATOA, MACTA,Arts Alliance,Cof C Mileage Reimbursement 1,032 2,000 352 2,000 Personnel Recruitment 0 0 0 0 Tuition and Training 6,977 7,500 0 7,500 IT Cert./Equipment&software usage Contingency Expenses 0 0 0 ADMINISTRATIVE EX.TOTAL: 44,843 139,500 19,647 111,500 PRODUCTION EXPENSES Advertising/Marketing 6,409 8,000 765 8,000 Flyers,Ads, Mailers, Billboards Awards Ceremony/Entry Fees 3,378 6,300 3,268 5,000. Trophies, Entry Fees, Ceremony BulbslBatteries/Other Prod.Costs 1,879 5,000 2,821 5,000 Bulbs, Camera Batt. Duct tape Interns 5,345 9,000 185 9,000 $500 stipend for 100 hours of work for 18 Truck/Fleet Vehicle Gas/Oil 1,784 2,500 689 2,500 Prod.Van&fleet vehicles Truck/Fleet Vehicle Maint/Lic. 5,856 2,500 819 3,000 Prod.Van&fleet vehicles Video Equipment/PartslMaint. 6,514 8,500 301 8,500 Parts and Maintenance for video equip- DVD-,,/Flash Drives/Cases 6,553 7,000 483 7,000 DVDs,flash drives PRODUCTION EX,TOTAL:. 37,718 48,800 9,331 48,000 OFFICE EXPENSES Building Maintenance 24,815 20,000 9,107 30,000 Bldg&Prop./Fire Insp./Furn.Contract Building Security 517 700 127 600 Building Utilities 27,342 25,000 9,512 30,000 Sewer,Water,Gas&Electric Insurance 12,251 13,000 1,893 13,000 Liability1propertylvehiclelvolunteeer Office Supp.10ffice Equip. Maint. 15,630 16,500 3,186 16,500 Copier& Fax maint. contracts,Supplies Phonelinternt ServicelWeb Hosting 24,122 30,000 12,438 30,000 VOD,Live Streaming,web maint.,bandwidlt Postage/Shipping 2,390 3,000 225 2,500 dub/packet postage Property Tax 389 400 389 400 Recycling assessment TrashlRecycling/Jan[to ria1 5,583 6,500 2,041 6,500 OFFICE EXPENSES TOTAL: 113,039 115,100 38,918 129,500 OPERATIONS TOTAL: 1,034,710 1,292,053 410,147 1,305,578 37 2019 North Metro Telecommunications Commission Budget 2017 2018 2019 ACTUAL Rtlr]C;FT BUDGET NOTES Budget April Act, CAPITAL EXPENDITURES Video Equipment 236,173 151,932 65,906 187,540 City streaming servers,MakltQS.SiUdio alias Computer/Office EquipmentlSftwre 26,273 28,000 4,865 28,000 office systems, software licenses Vehicles 0 0 0 0 Building Expenditures 0 0 0 4,500 Parking Lot RepairslRe-stripe Bond Payment 227,850 229,215 0 230,475 HD Upgrade CAPITAL EXP.TOTAL: 490,296 409,147 70,771 450,615 GRAND TOTAL: 1,525,006 1,701,200 480,918 1,756,193 38 o 0 0 0 o Q p a v o0 o a a a a o 0 0 0 0 o a o a o a o v o o o o o 0 0 0 0 0 O O Q O a a a a 0 O ry 0 a a a a 0 0 0 0 'DLO 0 a 0 0 a LO N h Q 0 �n O LO N a a Mit] kr) r � a s lt7 N e0 O O N 4) r N p 0 N cD IX7 r cp a CD N C (p .- m lel r N r C] r N N u7 w co co O ppcc to N W In 0 �P 6 D O � H H u m m m O O O a a Q L O 0 0 0 0 a 0 a NO040 oo C) p, 47 aO 0017, OOOaO a � a O 0. aP- - 000600 ❑ O a 0 0 cc 0 0 0 0 a a C3 N a L[) N ID O � ++ ry LS7 I- r V N N ,� W M M ❑0 C n rD 1�LLf)1[7 10 �,.y M V] = T7 7 •- [i] r r 07 r [p N N rp r N M N N N N r ❑ N N N N f. 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Q Y •� VI Y N Q7 1L ❑' m N 07 11 ❑ m m dCO .% -1 @ IN G s Q J N C V O = ~ U C N J C 1 X61 F N m U U x CI cn U v s a) CL CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION entervi(Ce E77 Agenda Item# Department: Requested Council Meeting Date: Administration/Engineering June 27, 2018 TITLE OF ISSUE: Bay View Villas Preliminary Plat BACKGROUND AND SUPPLEMENTAL INFORMATION: On June 6, 2018, a public hearing was held before the Planning and Zoning Commission for a Comp Plan Amendment, Rezoning, Conditional Use Permit for a Planned Unit Development and a Preliminary Plat known as Bay View Villas. The P&Z Commission recommended approval of the above actions with conditions as enumerated in the attached memo from the city's planning consultant. The developer has resubmitted plans and other information to address the comments of the city planner, engineer, public works director and public safety officials. The city's planning consultant will be on hand to review a more detailed analysis of the development. COST AND SOURCE(S) OF FUNDING: No cost to the city for the development. REQUESTED COUNCIL ACTION: Motion to approve Preliminary Plat, Rezoning, Conditional Use Permit for a Planned Unit Development and Comp Plan amendment, with conditions as outlined by the city planner and Findings of Fact, Draft CUP and City Code Amendment. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay King Other(specify) Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular = Other: 42 2335 Highway 36 West,St. Paul MN 55113 Memorandum DATE: June 27, 2018 TO: Centerville City Council FROM: Phil Carlson, AICP; and Beth Elliott, ACIP, Stantec RE: Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, and Preliminary Plat BACKGROUND Applicants Rich DeFoe and Jim Boo have applied for a comprehensive plan amendment, rezoning, PUD and preliminary plat for Bay View Villas, proposing to construct eighteen single- family homes and maintain an existing single-family home on the former Waterworks Property at 7265 and 7281 Main Street. The Planning Commission reviewed the project at their June 5, 2018 meeting and continued the item for further discussion pending revision by the applicant. The subject property is approximately 7.3 acres with an existing home and is the former site of the Waterworks Beach Club and Grill, located along Main Street between Centerville Lake and Peltier Lake. Single-family homes border the site to the east and along Peltier Lake Drive to the north of Main Street. . ........... �...... ........ j� r „ 43 Q June 27,2018 Centerville City Council Page 2 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat PLANNING ISSUES DISCUSSION 1) Comprehensive Plan and Zoning. In the 2030 Comprehensive Plan, the property is guided High Density Residential for the majority of the site with Commercial designated on the far west where the existing commercial building is located. The Plan identified the subject site in its Existing Growth Management Plan as having the potential to net 75 units at 12 units/acre or greater under the High Density Residential future land use category. High Density Residential "areas are composed of primarily attached units in multi-story structures. The density will be twelve units per acre and greater." .. .. .. .. .. .. .. .. ... City Limit 2030 Future Land Use Roadway Centerline Low Density Residential Modium Density Residential High Density Rasld*ritlal 6 C110imixed Use ate... �r ®ComrnwCial Industrial J - PublmlSerni-PubJc City Park L.i1 k❑ _ Regional Park Reserva Jy Right-ot-Way open Water The property is zoned B-1 and R-3, corresponding to the two land use categories above. The B-1 zoning district covers all or parts of the western three units of the proposed Bay View Villas while the R-3 district allows single-family homes in combination with multi-family residential only by a PUD. Additionally, the R-3 zoning district does not allow single-family residential on its own and expects a project to meet the "goal of 12 units per acre" as defined in the 2030 Comprehensive Plan, meaning at least 12 units/acre. 44 Q June 27,2018 Centerville City Council Page 3 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat Existing Zoning P --------- JX -- E7LOCK 2 PXXPflRi RkRWTNX X10 _ - d1OM0,AXXSEfXlIQb, , .. MkA COMPII'IAlIM1X ........................................................ ........... ...... FF 2) Application requirements a. Rezoning The applicant is requesting approval to rezone both parcels from B-1 and R-3 to R- 2A High Density Single Family District which allows a mix of residential uses up to 12 units/acre. b. Conditional Use Permit The applicant is requesting approval of a CUP for a Planned Unit Development. This is required so the project can meet use and density standards. c. Preliminary Plat The applicant is requesting approval of a Preliminary Plat for nineteen single-family residential properties. A new roadway would connect to Main Street at an intersection with Peltier Lake Drive to the north. The new roadway would end in a cul-de-sac in the western section of the property. d. Comprehensive Plan Amendment Once the development applications are approved, the City will need to file a Comprehensive Plan Amendment of the 2030 Comprehensive Plan to the Metropolitan Council on behalf of the developer. The amendment should request both parcels in the subject property be guided for Low Density Residential instead of the current Commercial and High Density Residential. 3) Shoreland provisions The property is subject to Section 156.133 of the zoning code because it is located within 100 feet of Centerville Lake and Peltier Lake. In particular, each lot is required to be a minimum of 15,000 square feet, not less than 100 feet in width, and locate buildings no closer than 75 feet from the ordinary high water level of the lake. Additionally, each 45 Q June 27,2018 Centerville City Council Page 4 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat parcel needs to conform to the shoreland standards for removal or alteration of vegetation, particularly limiting vegetation clearing within 50 feet of the ordinary high water line. The homes on the lots adjacent to Centerville Lake do not meet the 75-foot setback, minimum lot size, and minimum width.They average 50-60 feet from the ordinary high water line, are 10,000 square feet, and 62 feet wide. However, most other existing homes adjacent to the lake do not meet the 75-foot setback so this development would be in keeping with the shoreline's existing character. The preliminary plat indicates significant grading and elimination of most mature vegetation within 50 feet of Centerville Lake's ordinary high water line. Runoff directly to the lake is primarily from rooftops and yards (and not d(veways), so this is better than if the street and driveways drained to the lake and may be acceptable to the watershed district, but the plan still does not meet the spirit and letter of the Shoreland standards. Planned Unit Development A PUD needs to meet the following standards for a CUP approval: (A) The development shall be planned so that it is consistent with the city comprehensive plan: The PUD will be consistent with the comprehensive plan once a Comprehensive Plan Amendment has been approved through the Metropolitan Council. (B) The PUD is an effective and unified treatment of the development possibilities on the project site and the development plan provides for the preservation of unique natural amenities such as streams, stream banks, wooded cover, rough terrain and similar areas; One of the benefits of a PUD is to provide flexibility in a site plan to preserve natural amenities. While the plan does not meet the specific requirements of the shoreland provisions for setbacks and lot size, it can still meet the intent of the ordinance to preserve the body of water and shoreline. A significant drawback of the proposed preliminary plat is the grading and removal of existing vegetation within 50 feet of the ordinary high water line on Centerville Lake. These changes could not only impact the character of the shoreline, but also have negative consequences on the lake from stormwater runoff. Additionally, units 1, 2, and 3 in Block 1 are proposed in a 100-year floodplain but are mitigated through a separation from Centerville Lake's ordinary high water line within 30-75 feet of a flood mitigation zone. Construction of these units will require FEMA approval and vacation of an existing DNR easement. (C) The planned unit development proposal appears to harmonize with both existing and proposed development in the area surrounding the project site; The development proposal is consistent with the single-family residential directly to the east of the property and across Main Street to the north. (D) The tract of land shall be under unified control at the time of application and scheduled to be developed as one unit. In addition, the development plan must include provisions for the preservation of natural amenities; 46 Q June 27,2018 Centerville City Council Page 5 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat The land is under unified control. The shoreline could be best preserved by designating a swath of land back from Centerville Lake's ordinary high water line for common HOA ownership,which the plat proposes with the 30-foot deep Outlot B. The proposed grading should minimize vegetation removal to protect the character of the current shoreline and future health of the lake from runoff. (E) Each phase of the proposed development, as it is proposed to be completed, is of sufficient size, composition and arrangement that its construction, marketing and operation are feasible as a complete unit, and that provision and construction of dwelling units and common open space are balanced and coordinated; The Block 2 stormwater ponding area is on the north side and Outlot B is on the south (with common lakeshore ownership) and west. (F) The PUD will not create an excessive burden on parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the district; The proposal would add 18 residential units and therefore not create an excessive burden on City services. (G) The proposed total development is designed in a manner as to form a desirable and unified environment within its own boundaries; All parcels are of a generally consistent size and configuration and access the property from one new roadway with one access point on Main Street. (H) The plans required under this section must be submitted in a form which will satisfy the requirements of Chapter 153 for the preliminary and final plats; The plans satisfy the requirements of Chapter 153 of the zoning code. (1) Permission to develop specific parcels of land under the provisions which follow shall be binding on all construction. Any change in the development plan after approval by the City Council shall be resubmitted for consideration; and (J) Subdivision review under the subdivision chapter shall be carried out simultaneously with the review of a PUD under this section. Section 156.223 of the zoning code indicates minimum lot size requirements do not apply to a PUD except that the underlying zoning district requirements shall serve as general guidance to determine maximum dwelling unit density of the total development. The proposed R-2A zoning district allows up to 12 units/acre. The proposed 19 units would equate to 2.6 units/acre. The terms of the CUP shall be granted only if evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or city; The property was identified in the 2030 Comprehensive Plan as a priority for growth yet has sat vacant. It is in the best interest of the City to support development on identified growth sites. The project is proposing residential units consistent with 47 Q June 27,2018 Centerville City Council Page 6 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat adjacent properties. (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and The PUD proposes a new roadway that begins with access to Main Street and ends in a cul-de-sac within the subject property. The residential use is consistent with neighborhoods to the east and north. (c) That the proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The proposal includes possible direct access to the new roadway from LaValle Drive for the three neighboring properties on the east. RECOMMENDATIONS At their meeting of June 5, 2018, the Planning Commission unanimously recommended approval of a Comprehensive Plan Amendment, Rezoning, Conditional Use Permit for a Planned Unit Development, and a Preliminary Plat for Bay View Villas located at 7265 and 7281 Main Street, based on the drawings from Plowe Engineering dated May 4, 2017 and received by the City March 13, 2018,with nine conditions. Based on the Planning Commission discussion and the revised plans submitted by the applicant, we recommend that the Planning Commission recommend approval of a Comprehensive Plan Amendment, Rezoning, Conditional Use Permit for a Planned Unit Development, and a Preliminary Plat for Bay View Villas located at 7265 and 7281 Main Street with the following conditions, subject to Findings of Fact and a code amendment for the rezoning to be adopted by the City Council at a future meeting. Notes in italics below each indicate how the Planning Commission conditions relate to the revised plans and to City staff's current recommendations: 1) The grading plan shall be revised to preserve intact as much as possible of the first 50 feet abutting Centerville Lake, and stormwater shall be directed away from the lake and treated before entering the lake. A landscape plan should be submitted detailing how the shoreline and area 50 feet up from the HWL will be treated to achieve structural stability,water quality, and aesthetic qualities. The grading plan is revised from the earlier submitted plan to provide a swale within the first 30 feet from the lake that would direct runoff to the west. This is an improvement but still grades that area and removes all existing vegetation-it does not meet the intent of the Shoreland standards, which suggest not disturbing this shoreland area. The landscape plan reestablishes trees in this area but could be improved by planting native grasses and other plants appropriate for the shoreland area. 48 Q June 27,2018 Centerville City Council Page 7 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat 2) A portion of the first 50 feet from the ordinary high water line on Centerville Lake shall be in common HOA ownership to better protect the character of the shoreline and health of Centerville Lake, including provision for a managed boat dock system. The revised plat proposes the first 30 feet of shoreline be in Outlot B, in common ownership. There is limited language in the revised narrative addressing docks, which needs to be clarified. 3) The Final PUD Development Plan shall include a Landscaping Plan. A preliminary landscape plan for the shoreline area was submitted, but it could be improved with more plants and more native shoreland vegetation instead of standard lawn turf. 4) The Final Plat shall be approved by the City Council. Some condition would apply. 5) The developer shall complete the required FEMA floodplain approval process and work with the DNR on the necessary easement vacation. Some condition would apply. 6) The developer shall obtain approval of the LaValle Drive access relocation plan from Anoka County. Some condition would apply. 7) The developer shall work with the City to provide driveway access to the new LaValle Drive for the five neighboring properties to the east, plus water service stubs (to the property line) and reconnection of electricity, gas, phone and cable at no cost to those property owners. The revised plan does not meet the Planning Commission condition of no cost to property owners. In their latest plan the developer proposes to pay for the driveway stubs on the project property but nothing on the neighbors' property. City staff proposes the following conditions: a. LaValle Drive residents may hook to private utilities (gas, power, cable TV, phone, internet) in the boulevard of the new LaValle Drive at their own cost. b. LaValle Drive residents may arrange for the abandonment of private utilities at their own cost along the former LaValle Drive corridor. c. City will pay for sewer service stubs to property line (developer to submit engineer's estimate of these costs). The City will only pay the actual costs for the service stubs. d. City will pay for water service stubs to property line (developer to submit engineer's estimate of these costs). The City will only pay the actual costs for the service stubs. e. If property owner Erik Marshal wants a larger service than normal residential, he will pay the upgrade. 49 Q June 27,2018 Centerville City Council Page 8 of 8 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, & Preliminary Plat f. Developer will extend each driveway to new LaValle Drive (except southerly of two Erik Marshal lots.) g. Developer will demolish gravel road and restore with black dirt and turf. h. Plat shall be revised to allow 50' of direct access to the northerly of the two lots owned by Erik Marshal. This will decrease the north side of Mr. DeFoe's lot. i. Plat shall be revised reduce the size of Outlot A to allow reasonably direct access to LaValle Drive for Mr. and Mrs. Zimney, so that this driveway may be straighter. 8) The developer shall address all comments of the Centerville Public Works Department, City Engineer, and Public Safety officials to their satisfaction. Some condition would apply. 9) The City will consider further reduced front setbacks for structures to the right-of-way on new LaValle Drive if necessary to achieve other conditions in this approval. The current plan has the some structure locations and setbacks as the previous plan. NEXT STEPS The City will work with the applicant on a development agreement that meets the conditions of approval prior to City Council action to approve the final plat. City staff will prepare Findings of Fact to reflect City Council action and a code amendment for the rezoning to be acted on at a future City Council meeting. 50 Bay View Villas (Overview) We are excited about having the privilege of bringing Bay View Villas to the city of Centerville.This is the right project at the right time for everyone involved and the transition from a commercial to residential use softens the neighborhood and provides the "highest and best use"for this property. Two separate homeowners associations will govern the Bay View Villas.The association with the homes to the south on Centerville Lake will have specific guidelines governing the shoreline erosion control and the maintenance, along with uniform guidelines dictating the use,look,and storage of any docks on Centerville Lake. The second homeowner's association with the homes to the north currently has no plans for a dock and water amenity on Peltier Lake and will manage and maintain its outlets and common area's through its association. The Defoe property will not be included in these associations and will be platted as a separate parcel of land.We have worked hard with the neighbors and city to accommodate everyone's needs with the vacation of the old LaValle Drive and everyone's transition to the new public LaValle Drive and its access. We would like to thank the city of Centerville and its staff for all of their efforts and work in bringing this project forward for everyone. 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LLC Our parent com a • Gorham Communities, I..,C bunds association maintained pr rt as • Gorham Custom Homes, LLC builds single-family homes. • Gorham Develoranent, LLC develops land for residential building. We ars a family owned company that has done residential illi for 46 years, We have built a reputation for excellence in everything we doe It is our vision to create homes of beauty and superior quality designed to exist n harmony itq their surroundings, as well as to give you the living experience you. deserve. We consider every aspect. of aesthetic appeal and tanction.ality and are, committed to taking our crate to its highest level. Our success comes from hard work, dedicated crate m n, careful - n.-ni and responsive mato r service. It comes from our constant pursuit of effection on every least, WE ACCEPT NOTHING LESS IH AN, COMPLETE CUSTOMER. Our mission continues to be building homes to the, highest standards of construction e ter s, while accenting nothing bass than, complete satisfaction from eryone we build for. When it's your dream does, we want to make sera it's all about yo . We are builder you can trust andwe'll pour our heart and soul into making it all nut you. We dot to know you at ars initial tin then buil a r t ti n n d . personalized attention to your vision of d t you grant in your home. Ourbuilding process is designed aretfnii a opt `a . home designs. e are proud of our homes d we want your total ati tion at all tinles. 63 Throughout the building process, our goal is to exceed your expectations and to make your experience positive. With communication and attention to details, we can do that. From start to finish, we want to build relationships that will endure throughout time. g We have developed long lasting relationships with many of the area's finest 0 vendors, craftsmen and subcontractors. They are in integral part of our overall quality and success and they take as much-pride in their work as we do, 64 4 � at G _ - to u 4 s , POO k , 6 r y r R KIM i @ "WO 16 5� MI inn Ry 41, 1v el R _ w" � � # •� ,�`'fit h J� LO u z. ,k sit §� xx. Yi ` 4� gY tl -~5 41 Film r ; X. {rR+`"'' rry`Z...-• �r .r / ([brat ri Kl- ilk T�� �� � •y.� yl'-w41 MY' 1- l0;_'' '' sl{'?i •JI+?Ft]�LSr� ; II • vF �'{i.�r Xi'�_'r•i .�''i'x�lfr'���r��Ff •�r+r'-' I ti"I iii i LI 1 Yi ' r�rSMJ [-"t stir°,f,' y� �' L� � � Ir Sii il'`• w �v M it ill LL commis mW .W'.k ���...........................................' .. .......................� ........ _. GYs.Kk t.E*&ftp E°:xk r I i IM r g, ka x 00 Raw io a { wt x r a xr ................. � < all ti a-ME se . ' tt loop! wm x 4-1 a"L .._.._.._.._.._.._..�; .._.._.._.._.._.._.. .........._.._.._.._ --------._.._.._..m --------------- I NIL!I I]h 1! max. Rod touoR H ilifqII HA ____________ _ __ �,........ n....._.......... 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Rjundation, (1knockdown ceilingsn o we e 110/112 roof pItch 2 x 6 exterior walls-,,vith R-21 insulation Erighneered floor truss system En roof trusses with 550 insulation Basement foundation:,walls to have 1010 xte,do& 145 interior "i ,c rn board insulation Basement interior finished area be 2 x 4framed R-21 sprayed closed cell foam insulation on ru-n5 55 Draintiled base.ment with sealed sump basket and sump pumpinstalfled Passive raclon mitigation system Gas fireplace with blower&smartstat rernotein lower level with stone fame to ceiling 12 %frigh raised coffered cg:i derail res n n.US high trey vault ceilingintiers Bedroorn Ma b ox (Iocldng Walle-thru before closing aaoavi Baa Buie to Gor a n Communities Perforniance Standards 10 year warranty per, Brae of MN Statute Lxterio,,r Certain'reed Landmarkarchitectural shingle James Hardie Color Plus d' on Ant seas &rear, James Hardie shakel Ward & a`�rDeka and Xl..D trim details per plan James Hardie inspected n talation and enrolled in 100% Hai-die v.arr a ty program Cultured stone on Ant per plan,84 rear deck column = Aluminum, soffi fascia Roof coverk-Agentire deck a� n Jaya xe,y ar apped deck ypk.s s with cultured tone colum hisses L8'x!2' concrete patio Concrete front steps and poirch Concrete driveway -, North a Central- Custom ]RAdge insulned I chcomovehanses hinges Garage door .ra�,��ln "fin � atz 8355 xm`, belt drrivr ontn`o=a &key-'less pad) 71 Garage walls insulated Garaa0e walls &ceiling shee-trocked Rain gutters on front over garage doors and entry corner, Full yard landscaping% underground sprinkler system &sod per master landscaple plan Y—V,Lndows On o-rs_- _ nHjwork&-c&kn- et Andersen 200 series DH white low-E windows BT fiberglass front door with air act set sidelites Sl-hlagge Ply-mouth front door handleset-with deadbolt lock Schlage Accent-lever style interior handles Panel enameled doors 1-lite frosted cylass pantry door 3 YV Princeton enameled casing both levels 4 Y4" enameled base on both levels Alder railing with wrought iron spindles (main level &lower level stair sections) Custom cabinetry with melarnine interiors and hidden hinges Self-close soft-close hinges included on doors&drawers ireDitcher Enameled kitchen cabinarry&clear alder stained cabinetry throughout rest of home Great room lower cabinet with upper side built-ins. ($2,300 allowance) Rustic barn wood on back all of Great room recessed TV area L.L. Family room 32" high lower TV cabinet ($1,300 allowance) Wet bar with island including plumbing&lammate countertops Mud room drop off lower cabinet with laminatetop Melamine:IK" solid shelving in closets&pantry fffimLerlppps�_& ring Granite countertops in kitchen ($5,000 allowance) Granite vanity to in'V2 bath ($500 allowance) Cultured marble vanity tops in Owners bath and L.L.3/4 baths Laminate countert-OPS in laundry&mud room Pre-finished hardwood flooring in front entry, Y2 bath&Iritchen/dinette (-$&00/sq.ft. installed allowance') LLT flooring in mud room., closet&laundry($8,00 sq. ft, installed allowanc 0) Ceramic doors in owner's bath,3/4 bath,wet bar&walkout ($9.00/sq.ft.material allowance) Carpeting ($3.50/sq. ft.installed allowance) N Kh:l AhAthi Walk-in kitchen pantry $7,500 appliance allowance: dishwasher,cooktop, double ovens, refrigerator, micro, disposal&bar refrigerator $800 ceramic kitchen backs lash allowance $500 wet bar backslash allowance Stainless under mount kitchen sink Free-standing tub in owners bath with enameled headboard wall detail 72 Ceramic shower in owners bath w/ recessed shampoo shelf 8i-corner bench ($4.00/sq, ft, material allowance) Glass panel in owners bath shower Ceramic shower in "A.bath r 4,00/sq. ft,matw trial alloance) 's Bi-pass shower door in% bath 42" high bath vanity mirrors Kohlerbath plumbing fixtures (white) Moon chrome plumbing faucets (Brantford baths, Arbor kitchon &bar) "�ll rut h - n ting, Iec! -ical is 50 gallon gas water heater 200 anip electrical se-Irvico, $6,000 lighting allowance (both levels) 3 under cabinet li-hts in ki--chen 2 LD step lights .. Z7 Riumb'n e:ndng._&_eLqq�jgn1 continued iring&hook-up for 1 ceiling fan. Low voltage-onring package for phones &TVs ($1,000 allowance) Smoke detectors to code Carbon monoxide detectors (axis on each level) Trane 95% efficient natural gas In mace Electronic 2-sone heating with Vision Pro 8000 setback thermostats 3 SEER"rancentral air conditioner Aorilaire humidifier Whole house mechanical ventilation system Ice maker water line&hook-up 2 exterlor water faucets 3 exterior electrical outlets Total price finished on both levels wit amenities as listled including standard lot is: $784,000 73 Beth,�t�� x �h�K �a�aa�a�va�at leresaBender FW y Veris ViMs el DIMM;051 !table:812 iM B-4162 St FEW MN boo law a U5 From Carlson, Poll Sent:Tuesday,Jana 76,201811,09 Xred,051967-4555 Mso, a 6a 202474 aao 2335 Monsoon 30 000*1 St Past MIN 55113-3819 LLS' Jing 73a Pursuant to WIN State Law,I am informing you that the city requires an additional 60 days to review and consider approval of your development, known as Bay View Villas and the associated zoning applications(Comp Plan Amendment,Conditional Use Permit for a Planned Unit Development,Rezoning,and Preliminary Plat). Your application was deemed complete on Ma316,2018 upon receipt of payment for all zoning applications associated with the development. Therefore,the initial 60 day approval period area to a close on July 16,2018. This extension will mean the review period now ends an September 23,201& Thanks. ............. .... .......... ............ ....................... ................................... ........... 73b