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2018-07-11 CC Packet
o„ CITY OF CENTERVILLE COUNCIL MEETING AND � � CLOSED EXECUTIVE SESSION Wednesday, hily 11, 20,18 ®3 011 . . COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VL APPROVAL OF MINUTES 1. June 27, 2018 City Council Meeting Minutes (Pages 5-8) VII. CONSENT AGENDA 1. City of Centerville June 27, 2018 through July 11, 2018 Claims (Check #31931-31963)(Pages 9-10) 2. Centennial Lakes Police Claims as of July 3, 2018 (Check#12079-12090) (Pages 11) 3. Centennial Fire District Claims through July 3, 2018 (Check#8233-8243) (Pages 12) 4. Encroachment Agreement Request—Shed, 1815 Partridge Place(Page 13-18) 5. Res. #18-OXX—Appointing Election Judges/Primary, General Election (Pages19-20) VIII. OLD BUSINESS 1. Bay View Villas (Pages 21-39) a. Preliminary Plat b. Comp Plan Amendment C. Rezoning d. Conditional Use Permit for a Planned Unit Development 2. Draft Finance Director Position Contract(Pages 40-42) 3. Refuse and Recycling Contract(Pages 43- 68) IX. NEW BUSINESS X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report XII. RECESS TO CLOSED SESSION XIII. CLOSED EXECUTIVE SESSSION 1. Pending Litigation XIV. RECONVENE REGULAR MEETING XV. ADJORNMENT *INFORMATIONAL MATERIAL** Anol<a County Lxononiic I)cv6)pment Initiative pzlg�,� 0`9 Metro Citic Membersh if,) 1)ues 2011 (Pzig�,� 70) Caen(lar Pevisions Rig,�� 7 *REMINDERS** P&Z Committee Fues(lay' july 10, 2018 6,30 p in City I kffl (Note (late change from regukir sche(lule to avoid hoh(lay) P&P Committee We(lnes(lay, July, 11, 2018 6.30 p in City I kffl (Note (late change from regukir sche(lule to avoid hoh(lay) City CouncH Worl<shop We(lnes(lay, July, 25, 2018 5-30 p In City I k1H City CouncHMeeting We(lnes(lay, July, 25, 2018 6-30 p in City I k1H PecychngSawr(lays' Q'00ani 12-00pin ((ri•eenLglitsl�ecycing, 1525 QQ'1" Dane NL, , Iflaine) July 14, August 11, SeptemberS, October 13, November 10 & 1)eceniber5, 2018 Fete des Lacs Schedule: Tuesday,July 17, 2018 6:30 p.m.-8 p.m.—Music in the Park, Location: Hidden Spring Park (LaValle Jazz Cats—Swing/Jazz) Event is free& Lions Concession Stand will be available with food &pop for purchase Wednesday,July 18, 2018 (All Events Take Place At Centerville Elem. Parking Lot) 6 p.m.-8 p.m.—Public Safety Night Police Cars, Fire Trucks and Bike Rodeo 6 p.m.-6:30 p.m.—K-9 Unit Demonstrations 6:30 p.m.-7:00 p.m.—Anoka County Emergency Management Drone Demonstration 7 p.m.-7:30 p.m.—Fire Trailer Demonstration Thursday,July 19, 2018 5:30 p.m.-6:30 p.m.—Standup Paddle Board Yoga, Location: Centerville Beach at Rice Creek Chain of Lakes Regional Park Boards will be provided unless you bring your own. A fee will be charged at the event 7 p.m.-8 p.m.—Bald Eagle Water Ski Show, Location: Trail Side Park, Centerville Lake (Parking at Centerville Elementary School) Lions Concession Stand will be available with food &pop for purchase Friday,July 20, 2018 5 p.m.-10 p.m.—Lions Concessions&Beer Garden, Location: Laurie LaMotte Memorial Park 7 p.m.-8 p.m.—All-Star Kickball Game, Location: Laurie LaMotte Memorial Park (Lions and Local Businesses vs Centennial Lakes Police Department/Centennial Fire District) 10 p.m.—Fireworks Display, Location: Laurie LaMotte Memorial Park Saturday,July 21, 2018 All Day—Lions Concessions&Beer Garden, Location: Laurie LaMotte Memorial Park All Day—Fete des Lacs Kickball&Softball Tournaments, Location: Laurie LaMotte Memorial Park 7:30 a.m.—Run des Lacs 5/8K, Location: Hidden Spring Park Register and pay for this event at Midwest Events or Same Day Registration Prior to Race 8 a.m.-6 p.m.—Renegade Pigs Motorcycle Club Pigapaloza II, Location: Rumble Motorsports Breakfast(8-10:30 a.m.), Raffles, Band (3 p.m.-6 p.m.)and an Open House with motorcycles on display 8:30 a.m.—Run des Lacs Kids Run, Location: Hidden Spring Park ("Sponsored by Apple Academy") Register at Midwest Events and the event is FREE 11 a.m.—Fete des Lacs Parade, Location: Main Street Register your float at www.centervillemn.com or www.fetedeslacs.org for FREE Following the parade, the Centennial Fire District will open the doors of Station#3 for an Open House, Location: Attached to City Hall Deck Party Following the Parade, Location: Kelly's Korner—Drink and Burger Basket Specials along with meat raffle Noon-5 p.m.—Kids Fest 2018, Location: Laurie LaMotte Memorial Park Inflatables, Face Painting, Sassy the Clown, Petting Zoo, Dunk Tank, Nerf Archery and more! All day wristbands available to purchase Noon-5 p.m.—Fun Fitness Obstacle Course, Location: Laurie LaMotte Memorial Park This FREE event is sponsored by Wholesome Health of Centerville for adults and kids All participants receive a free t-shirt and drawing for two 3 month memberships for group training classes Noon-5 p.m. Lions KidSight USA, Location: Laurie LaMotte Memorial Park This FREE event is for kids,ages 6 months to 6 years of age Live Music, Location: Laurie LaMotte Memorial Park 2 p.m.-3 p.m.—Mike Conlon—Acoustic Classic Rock/Country 3:30 p.m.-6:30 p.m.—Cole Thomas—Acoustic Contemporary Rock/Pop/Country 7:00 p.m.-8 p.m.—Prairie Anthem—Acoustic rock/Folk/Country 3 p.m.-4 p.m.—"Comfort Yoga°Alfresco", Location: Hidden Spring Park Sponsored by: Thia Casanova, bring a free-will donation of non-perishable food items/cash 8:30 p.m.-11:30 p.m.—(Headliner Band) Nostalgic—Classic Rock/Pop, Location: Laurie LaMotte Memorial Park(No Cover Charge) Sunday,July 22, 2018 All Day—Lions Concessions&Beer Garden, Location: Laurie LaMotte Memorial Park All Day—Fete des Lacs Kickball&Softball Tournaments, Location: Laurie LaMotte Memorial Park Register at Corner Express or Wiseguys Pizza by July 16,2018—Contact Todd—tdsteffen18@yahoo.com/651-308-0692—for more information ($180/team) 10 a.m.—Lions Bean Bag Tournament, Location Laurie LaMotte Memorial Park Register with the Centerville Lions($40/team) 11 a.m. —2 p.m.—Fun Fitness Obstacle Course, Location: Laurie LaMotte Memorial Park This FREE event is sponsored by Wholesome Health of Centerville for adults and kids All participants receive a free t-shirt and drawing for two 3 month memberships for group training classes 11 a.m.-2 p.m.—Lions KidSight USA, Location: Laurie LaMotte Memorial Park This FREE event is for kids,ages 6 months to 6 years of age 11 a.m.-2 p.m.—Kids Fest 2018, Location: Laurie LaMotte Memorial Park Inflatables, Face Painting, Sassy the Clown, Petting Zoo, Dunk Tank, Nerf Archery and more! All day wristbands available to purchase 11:30 a.m.—Community Picture, Location: Laurie LaMotte Park (Gather at the park for a community picture taken by a drone) Noon-2 p.m.—Paddle des Lacs—Location: Trailside Park,Centerville Lake Free canoe/paddleboard/kayak event launching from Trailside Park w/safety by Bald Eagle Waterski Club and Anoka County Sheriff. All participants must wear a life jacket. Register at Midwest Events. 2 p.m.—Bald Eagle Water Ski Show, Location: Trail Side Park,Centerville Lake(Parking at Centerville Elementary School) Event is FREE. Lions Concession Stand available with food &pop for purchase CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES June 27, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held thcir regularly scheduled City Council meeting of June 27, 2018 at City Hall, 1880 Main Street- PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski Council Mcmber D. Love1f�IIIIq Council Member Matt Momaiii p p V C, (I ABSENT: City Administrator Mark Statz STAFF: City Attorney Kurt Glaser City Clerk/Teresa Bender ....................... ............ .......................... ............ .......................... ............ .......................... ............ .................. ...................... 1. CALL TO ORDER Mayor Paar called to order 630 p.m. II. PLEDGE OF ALLEGIANCE 111. APPROVAL Of AGENDA Mayor Paar noted the following amendments to the Agenda. Check 931925-31930) Motion by Council Member Love, Seconded by Council Member Montain to Approve th Agenda as noted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. V1. APPROVAL Of THE MINUTES 1. June 13, 2018 City Council Meeting Minutes City of Centerville Council Meeting Minutes June 27,2018 Mayor Paar provided Council Members with an opportunity for modifications to the submitted minutes. Council Member Koski stated that page 6 under Old Business, Item 42 motion should note "Mayor Paar" rather than "Council Member Paar" and page 7 under Old Business, Item 44 second paragraph should reflect "their" versus "there". Mayor Paar requested that the date of Midwest One's Open House should be "June 15, 2018". Motion by Council Member Koski, seconded by Council Member King to Approve the minutes with the above stated modifications. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville June 13, 2018 through June 23, 2018 Claims (Check#31906- 31924) & (Check#31925-31930) 2. Centennial Lakes Police Claims through June 20, 2018 (Check#12058-12078 W/Check#12056& 12057 Payroll 3. Centennial Fire District Claims through June 12, 20198 (Check#8211-8232) W/Check#8222-8225 Payroll & US Bank Refund of$3,173.85 4. Encroachment Agreement—1654 Hunter's Ridge Lane 5. Centerville Lions Request for Fete des Lacs Celebration Permits (July 20-22, 2018) a. Special Event Permit—July 20 —22, 2018 w/Set Up July 17 and Tear Down July 23, 2018 b. Noise—(July 20 & 21 —8 a.m. —Midnight, & 8 a.m. —6 p.m.) C. Temp. On-Sale Liquor License—(July 20, 5 p.m. —11 p.m., July 21, 10 a.m. — 11 p.m. & July 22, 10 a.m. —5 p.m.) Mayor Paar provided Council with an opportunity to discuss any item(s). Motion by Council Member Koski, seconded by Council Member Love to Approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Refuse and Recycling Contract — Republic Services "Will Receive Via Email 6/25/2018** Attorney Glaser reported that he apologized that Republic Services Legal Department is reviewing a draft version and is taking longer than usual. He stated that an additional meeting was built into their review time prior to the contractual start date. 2. Finance Director Contract Council discussion ensued regarding language contained in Section 4 with regarding to working an "average" rather than "up to" 20/week. Attorney Glaser stated that Administrator Statz's Page 2 of 4 City of Centerville Council Meeting Minutes June 27,2018 thought process was that several times per year (audit, budget, etc.) may require the individual to work additional hours within that week. It was the consensus of Council to again place this item on their agenda for their next meeting. 3. NMTC 2019 Draft Budget Council Member King stated that there is a proposed $13,525 increase over the previous year due to personnel and building maintenance. He stated that both the Commission and Operations Committee approved them as presented. Discussion ensued regarding North Metro Telecom.'s funding regarding large ticket items (high definition upgrades, paying of bonds (building), renegotiating cable contract, etc.), franchise fees, City cable related expenses and whether franchise fees are an Enterprise Fund and can only be utilized for audio/cable/broadcasting for Government Access. City Clerk Bender responded only audio/cable/broadcast for Government Access expenditures. Motion by Council Member Love, seconded by Council Member King to Adopt the NMTC 2019 Draft Budget as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Preliminary Plat, CUP for a PUD, Rezoning and Comp. Plan Amendment — Waterworks/DeFoe Property (Subject to Findings of Fact, CUP & City Code Amendment—July 11, 2018 CC Meeting Clerk Bender informed the Council that, prior to the meeting, Administrator Statz emailed notice to the developer of the city's need for an additional 60 days to review their application. Ms. Beth Elliot, Senior Urban Planner for Stantec, provided Council with a presentation and overview of Mr. Phil Carlson's Planning & Zoning recommendations from the Planning & Zoning Commission meeting regarding the proposed development. Considerable discussion was had regarding setbacks, lakeside drainage and shoreline treatments, access to the lake for upland homes, Homeowners Association documents, access for LaValle Drive residents, utility connections and landscaping/maintenance for same, Anoka County road access and the like. Homeowners along LaValle Drive were present and allowed to speak. Most comments were generally in favor of the development with concerns over access, driveways, etc. The developer, Mr. Jim Boo, was also present and responded to some concerns and gave his opinions on various issues. Council felt there were too many outstanding issues to be resolved, particularly with regard to treatment of the LaValle Drive residents to allow for approval at this time. Consensus of council was to table the matter for further information. Page 3 of 4 City of Centerville Council Meeting Minutes June 27,2018 X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Council Member King stated that he attended the recent Cable Commission were discussions were had regarding the 2019 Draft Budget as discussed prior. Council Member Love stated that he was recently appointed to the League of MN Cities Board of Directors. Council Member Montain stated hoped that the audience had a safe 4th of July. Mayor Paar reviewed the listing of events for Fete des Lacs and stated that the City would be accepting Affidavits of Candidacy Tuesday, July 31, 2018 through Tuesday August 14, 2018, 5:00 p.m. He stated that the Mayor's seat and two (2) Council Member seats will be up for election. Mayor Paar desired to provide the audience with some interesting fact about the City of Centerville in closing. He stated that Centerville was one (1) of eight (8) original townships in Anoka, Centerville was platted in 1854, the Village was formed in 1910 and became a City in 1974, the City of Lino Lakes was part of the Centerville Township, Centerville is completely surrounded by the City of Lino Lakes today and is 2.41 square miles of which 2.13 square miles is land and .28 square miles is water. XIII. ADJOURNMENT Motion by Council Montain, seconded by Council Member Koski to Adiourned their Regularly Scheduled Meeting of June 17, 2018 at 8:43 p.m. Allin favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 4 of 4 CITY OF CENTERVILLE 07/06/18 2:02 PM Page 1 Check Detail - July 11, 2018 Check Date Check# Vender Name Comments Amount 7/11/2018 001206E TASC F.S.A. PAYMENT Check Nbr 001206 TASC $1,472.99 7/11/2018 031931 ALLSTREAM 2085 CEDAR ST-SERV THRU 7-22-18 Check Nbr 031931 ALLSTREAM $88.31 7/11/2018 031932 AMUNDSEN, KEVIN P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031932 AMUNDSEN, KEVIN $150.00 7/11/2018 031933 BET-FINGER,CHRISTOPHER P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031933 BET-FINGER,CHRISTOPHER $150.00 7/11/2018 031934 BRIAN NELSON INSPECTION SERVIC ELECTRICAL INSPECTIONS Check Nbr 031934 BRIAN NELSON INSPECTION SERVIC $820.00 7/11/2018 031935 BROCK WHITE COMPANY LIMESTONE-SIDEWALK REPAIRS Check Nbr 031935 BROCK WHITE COMPANY $212.28 7/11/2018 031936 BROUSSARD-VICKERS, LINDA P&Z MEETINGS-4-3, 5-1,6-5-18 Check Nbr 031936 BROUSSARD-VICKERS, LINDA $150.00 7/11/2018 031937 CENTENNIAL FIRE DISTRICT 3RD QTR- FIRE SERVICES Check Nbr 031937 CENTENNIAL FIRE DISTRICT $66,292.50 7/11/2018 031938 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES-JULY 2018 Check Nbr 031938 CENTENNIAL LAKES POLICE DEPT $72,916.75 7/11/2018 031939 CENTER POINT ENERGY 2085 W CEDAR ST-SERV THRU 6-26-18 $84.51 7/11/2018 031939 CENTER POINT ENERGY 1880 MAIN ST-SERV THRU 6-26-18 $73.60 7/11/2018 031939 CENTER POINT ENERGY 1737 MAIN ST-SERV THRU 6-26-18 $33.61 7/11/2018 031939 CENTER POINT ENERGY 6970 LAMOTTE DR-SERV THRU 6-26-18 $28.09 7/11/2018 031939 CENTER POINT ENERGY 1785 PELTIER LAKE DR-SERV THRU 6-26-18 $28.70 Check Nbr 031939 CENTER POINT ENERGY $248.51 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA PARK MAINT SUPPLIES $115.56 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA T. PETERSON - MN RURAL WATER TRAINING $125.00 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA M. STATZ CERTIFICATE RENEWAL- ENGINEERING $122.50 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA CITY HALL LANDSCAPE SUPPLIES $112.45 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA SIDEWALK-CITY HALL SUPPLIES $30.90 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA FUEL $372.21 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA SUPPLIES $134.21 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA FUEL $513.67 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA AUTO REPAIRS/PARTS $267.41 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA LANDSCAPE MATERIALS FOR PARKS $364.14 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA SUPPLIES $68.56 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA ENDICIA POSTAGE FEES $9.95 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA 48 LIGHT BULBS FOR- D.T. LIGHTS $600.78 7/11/2018 031940 CITY OF CENTERVILLE- MASTERCA REPAIR/MAINT SUPPLIES8$ 6.53 Check Nbr 031940 CITY OF CENTERVILLE - MASTERCA $2.923.87 7/11/2018 031941 CITY OF CIRCLE PINES JULY 2018 POLICE BLDG PYMNT $281.98 7/11/2018 031941 CITY OF CIRCLE PINES JULY 2018 POLICE BLDG PYMNT $5,416.67 Check Nbr 031941 CITY OF CIRCLE PINES $5.698.65 7/11/2018 031942 CLEARENCE, PATRICIA MILEAGE REIMBURSEMENT Check Nbr 031942 CLEARENCE. PATRICIA $1.31 7/11/2018 031943 COMCAST HIGH SPEED INTERNET Check Nbr 031943 COMCAST $105.92 7/11/2018 031944 CONNEXUS ENERGY STREET LIGHTS- 395653-219699-SERV THRU 6-21-18 $63.07 7/11/2018 031944 CONNEXUS ENERGY 7100-20TH AVE N-TRAFSG -6-20-18 $81.01 7/11/2018 031944 CONNEXUS ENERGY 2085 W CEDAR ST-SERV THRU 6-20-18 $392.40 7/11/2018 031944 CONNEXUS ENERGY 6800-20TH SCADIA-SERV THRU 6-20-18 $7.70 7/11/2018 031944 CONNEXUS ENERGY 7087-20TH AVE-WATERTOWER-SERV THRU 6-20-18 $31.38 7/11/2018 031944 CONNEXUS ENERGY 6800-20TH SCADIA-SERV THRU 6-20-18 $7.70 7/11/2018 031944 CONNEXUS ENERGY 6900-20TH AVE- LIFT STAT-SERV THRU 6-20-18 $71.75 7/11/2018 031944 CONNEXUS ENERGY STREET LIGHTS- 395653-2193678-SERV THRU 6-21-18 $51.10 Check Nbr 031944 CONNEXUS ENERGY $706.11 CITY OF CENTERVILLE 07/06/18 2:02 PM Page 2 Check Detail - July 11, 2018 Check Date Check# Vender Name Comments Amount 7/11/2018 031945 CORE&MAIN WATER METER PARTS Check Nbr 031945 CORE&MAIN $3,359.07 7/11/2018 031946 ERRICKSON-GRAHEK, HEIDI P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031946 ERRICKSON-GRAHEK, HEIDI $150.00 7/11/2018 031947 FEHRENBACHER, BEN P&Z MEETINGS- 5-1 &6-5-18 Check Nbr 031947 FEHRENBACHER, BEN $100.00 7/11/2018 031948 GANZEL, KIM P&Z MEETINGS-4-3, 5-1,6-5-18 Check Nbr 031948 GANZEL, KIM $150.00 7/11/2018 031949 GREEN LIGHTS RECYCLING,INC. RECYCLING EVENT 6-9-18 Check Nbr 031949 GREEN LIGHTS RECYCLING,INC. $647.06 7/11/2018 031950 HAIDEN, MARK P&Z MEETINGS-4-3, 5-1,6-5-18 Check Nbr 031950 HAIDEN, MARK $150.00 7/11/2018 031951 HOLLYWOOD PYROTECHNICS INC. 2018 FETE DES LACS FIREWORKS Check Nbr 031951 HOLLYWOOD PYROTECHNICS INC. $6,000.00 7/11/2018 031952 IMAGE PRINTING&GRAPHICS BILLING SHEETS&ENVELOPES $552.44 7/11/2018 031952 IMAGE PRINTING&GRAPHICS BILLING SHEETS&ENVELOPES $552.45 Check Nbr 031952 IMAGE PRINTING&GRAPHICS $1,104.89 7/11/2018 031953 INSTRUMENTAL RESEARCH INC JUNE 2018 WATER TESTING Check Nbr 031953 INSTRUMENTAL RESEARCH INC $42.00 7/11/2018 031954 ISS 2085 W CEDAR ST-SYSTEM MONITORING Check Nbr 031954 ISS $103.65 7/11/2018 031955 MOSHER, DARRIN P&Z MEETING -4-3,5-1,6-5 Check Nbr 031955 MOSHER, DARRIN $150.00 7/11/2018 031956 NORTH MEMORIAL HEALTH PRE-EMPLOYMENT EXAMS- M. WALTER&D. LOVE 7R Check Nbr 031956 NORTH MEMORIAL HEALTH $228.00 7/11/2018 031957 NOSTALGIC NOSTALGIC-7-21-18-CLASSIC ROCK- BAND Check Nbr 031957 NOSTALGIC $600.00 7/11/2018 031958 OLSON,7R., DARRELL P&Z MEETINGS-4-3,6-5-2018 Check Nbr 031958 OLSON,7R., DARRELL $100.00 7/11/2018 031959 PETERSON, BRIAN P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031959 PETERSON. BRIAN $150.00 7/11/2018 031960 SEELEY,SUZANNE P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031960 SEELEY,SUZANNE $150.00 7/11/2018 031961 TWOHY, NICK P&Z MEETINGS- 5-1 -6-5-18 Check Nbr 031961 TWOHY. NICK $100.00 7/11/2018 031962 WAEGHE,KEVIN P&R MEETINGS-4-4, 5-2,6-6-18 Check Nbr 031962 WAEGHE.KEVIN $100.00 7/11/2018 031963 WSB&ASSOCIATES 2040 COMP PLAN -SERV THRU 5-31-18 Check Nbr 031963 WSB&ASSOCIATES $2.525.00 Total Checks $167,846.87 CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1 Check Issue Dates: 6/21/2018-7/3/2018 Jul 03, 2018 10:38AM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 07/18 07/03/2018 12079 ANOKA CO TREASURY DEPT. JULY BROADBAND 75.00 07/18 07/03/2018 12080 ASPEN MILLS, INC SHIRTS/PA 478.10 07/18 07/03/2018 12081 DON'S CIRCLE SERVICE, INC VEHICLE REPAIRS& MTC 28.00 07/18 07/03/2018 12082 EMERGENCY MEDICAL PRODUCTS,I GLOVES/BREATHSAVER 579.88 07/18 07/03/2018 12083 MN CHIEFS OF POLICE ASSOC PERMIT TO ACQUIRE FORMS 31.90 07/18 07/03/2018 12084 NAC INSTALL NEW EXHAUST FAN 1,500.00 07/18 07/03/2018 12085 OPTUM MONTHLY SERVICE FEE MAY 33.75 07/18 07/03/2018 12086 POPP COMUNICATIONS DSL LINE FOR WIFI 70.90 07/18 07/03/2018 12087 QUILL CORPORATION FOLDERS/HANGING FOLDERS/MISC 101.89 07/18 07/03/2018 12088 CITY OF ROSEVILLE JUNE PHONE SERVICE 357.80 07/18 07/03/2018 12089 SHRED-N-GO, INC SHREDDING SERVICE 48.83 07/18 07/03/2018 12090 SUPPLYWORKS TOWELS/LINERS/TISSUE 492.34 Grand Totals: 3,798.39 M = Manual Check, V=Void Check CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 6/13/2018-6/26/2018 Jun 26, 2018 10:46AM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 06/18 06/26/2018 8233 10040 ADVANCED FIRST AID, INC Lifepak 500 Battery and install 575.00 06/18 06/26/2018 8234 10850 ANOKA COUNTY TREASURY D July Broadband 112.50 06/18 06/26/2018 8235 11565 ASPEN MILLS, INC Eric Hestness shirts, pant, tie, belt 356.60 06/18 06/26/2018 8236 31137 CONNEXUS ENERGY 4/30-6/4 Electric(Station 1) 559.71 06/18 06/26/2018 8237 40045 DELTA DENTAL July EMS Coord. Dental Ins Prem 196.25 06/18 06/26/2018 8238 60650 FRATTALLONE'S HARDWARE S Flex tape and Handle Wheel sq 23.56 06/18 06/26/2018 8239 120443 THE LINCOLN NATL LIFE INS C July EMS Coord. Life Ins Prem (E 343.61 06/18 06/26/2018 8240 131500 MY ALARM CENTER, LLC 3rd Quarterly Security Monitoring 117.30 06/18 06/26/2018 8241 180600 CITY OF ROSEVILLE June Phone Service 848.21 06/18 06/26/2018 8242 220200 VERIZON WIRELESS 5/16-6/15 Mobile Broadband 263.55 06/18 06/26/2018 8243 220300 VOL. FIREFIGHTERS BENEFIT INS Premium for Amy Stieve 11.00 Grand Totals: 3,407.29 M = Manual Check, V=Void Check COUNCILACTION Agenda Items Department- uested Council Meeting:Date: July 11,2018 TITLE OF ISSIJE: Encroachment Agreement Reqwst,,. Shed, 1815 Partridge Place BACKGROUND AND SUPPLEMENTAL 0WORMATION. The owners of the above%Wz .address have submined for and obtained a zoning permit along with an e n n°nnaclimennt agreement, fees have been paid and the Builcling Official has inspected the property and deka . ndn d that the location of theshed ou l not hinn en drainage on the parcel or surrounding parcels. Please see the attached., COSTAND SO WJ E( FUNDING: Paid f6r by.lHomeowner(Recording Fees) COUNCILACTION- Approve as SaiuFgnn hied. For Clerk's Use: :III:TOR":III"IIED DO °U1 :EN'r . .":III:"T.A. l:ll[.ED Motion By�� Rewainnio n Ordinance Contract, Aflandas Nan Map Second "° Vote Record: A Nay %r Other(specify fin� /Eiluil � mmi ..ai��a�ln � n� te" ° Love .. Administration Department Tse: ill�q'°rim aa� onnsmt atpled U nift: Ilf, ulls.11 I - I other ("Agreement") this ay of � 2101. � by and between the Cl`l'r" :FE.I TERVlL:ldE, a Minnesota rrnurnic:pal corporation ("City"'), and Janet Dickinson and Nathan Dickinson, ("Landowner(s)"),husband and wife. RECITALS .A. Landowners own :in fee as joint tenants th :real :Property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"). VDI #2 ,,31.-22 4�3„,,(W' .24 Lot 3, Block 3 .13heasant Marsh 3d.Add 1815 Paxtnldge Place B, Landowners' desire to locate ,i slued within tine :ri ng- ..f4a /dr iia and utility easetneoit(s) in their rear yard easement(s). Landowners seer permission n :frothe City to ncroa h:i:rn the City'sright.-of-way/drainage and utility easement, NOW, "l'll ERI:',1110R,111!, W Sll E1.. .'1T1 1'^[ OF THEIR. MLT" LIM.” COVENANTS, . :]QTS, THE PAR'FIES ,AGREE AS .F0LJ..,0W&: 10 Tbt.; City to encroach into the City's right- of.-way/drainage l t- f.- y/dr .i a andutility n rnt for tl.n.ar rear yard ea s ..n ....t(s) to tlie extent irndi at d oin the Certificate of Survey attached hereto as E. . ..lBrr". ',, I 2. 14othing in this Agreement shi.all be deemme(Ii an albandormwmt, %,(acation or waivif,,-.,,r of the City's interestinn the right- and utility easement(s). 3. Landowners, -for themselves, their .heu. s, successors and assigns, herdby agree to defend, indemnify and hold the City liarmless frorn all costs and expenses, claims and liability, including attorney fees, relating -to or arising out of the grant to Landowners of Permission to encroach into the City"s right-o&wa,y/drainage and utility easement(s). Landowners t` her agree to indemnify and hold the City harnfless from any damage caused to the Subject Property as a result of maintenance of the City's right of way/drainage and utility emement(s), including any damage to the shed caused in whole or part by the encroachment into the City's right of- way/drainage and-utility easement(s). 4. The City does not-warrant title or guarantee the continuin.g:right of Landowners to maintain the shed in the City'sright of-way/drainage and utilityease.m..en.t(s). 5. Landowners may not replace the 9hed in the City"s right-of-way/drain.age and utility easernent(s) if-the shed is damaged to :more than -fifty percent (50%) of its :fair market value, as measured immediately prior to the damage, ® The City may direct removal of the shed, at -the Landowners,' sole cost and Oxpense, ulll)onn thirty (30) days written notice if the City determines it has as use far tine ri g-ht of- way/drainage and utility easement(s) an.d that the shed interfize with said use. 7. This Agreement shall nm with tbeland and shall be recorded against the title to the Subject Property. CITY OF By........................................... Jeff Paar , Mayor 2 By.,. Teresa.Bender, City Clerk LANDOWNERS By:lC By: ..................... STATE OF MINNESOTA )ss. COUNTY OF ANOKA The [bregu-)in was acknDWIledig ay ,�,.) 9 pDd bef."bre this Ili f ...................... .... .................................................................................. . ............�� by and Jeff Rm iir, and Cify ClIerk, r�spe(.,Aively Y, o:1[tht.- City, 1h:-1, a][ fim-tesx:ft, amuiiriilaiqj",�d, ex.)z.-pooration ............. --------------------------------------------------------- Notary Public STATE OF MINNESOTA ) ss. COUNTY OF ANO.IK-A The foregoing ins tmment was acknowledged before me this ! ' y ofIWA ,, Janet.Dae kinson and Nathan Dickinson,property owners an.d husband and wife. ............... ........... .......... ............ tI4otary]?dbIllic 111111 1`1 D.R-AF1 I'ED BY C.r]'Y OF CHNTERVILL,E 1880 Main Street Centerville, 55038 3 If Located in the ISE 714 of N Certificate of Survey fon' Sec. 2.1 Tinp, 31, Digo. 22 CAPSTONE HOMES, INC. House Ad ass: Model: Holland& Phin ohs"by yaw a may s % 97 00 IL 9.0 CIF' a. rq --------------(� 5 j - Id i= n DRIVEWAY ro N '.1067 165 pkfr 9110 SARAGE 9?1 A r Pr I1 11, wlo spa ------------- o 0' l PRrocr"OUSE DENY WALxw'r LLI U 0 On j OR , ad L 3 DIP: % J 8 5 Oob 0 z ---- - W. 3135,4ff`h WN-Woote r-nr b.iide, Pad Per ii-M-9 Pl. ,DIM 0 (.9068 DRAIMAGr AND UPU" FAS(NLNT C 90&0 ; ,9053 3 goo E a 9 reit- Ran 3 ,P ft w P' �q � 7216 YR HW 8628 I sk 85.00 N89619"41"W Dwwtn i",morganiqll,OWROW Donates Eitfallng Hy&wt LryDenotes EsSeting Dootdic Box Z) Denotes Existing Tolovishisso Dow [jYfi Denotear Existing Torisphasta Box * Donates Einfolibg Light India Lot J. Stock 3, PHEASANT MARSH THORD ADDITPON, T Denotes EyNythog S"aff Anoka County, Uhnesolto Donates Exiffitho Curb Stop owit Donates ExPirtkig Veaption hilkilsotiono Lowest Flow EP td AUM2� ICCoqj� Denotes Proposed Devotion Denotes Obsecting of Dinsinage, PROPOSED BUM&NQ-99VATFONS 1knotbas Drainage a Utlity Easement Lowest Row Etilwalfrom MEL (pper YR—ded plat) rap of Foundation Ginestlon.,-ZULL _ws- Denotes Nrion Monument owago slab Erovation (at aipos�--RUJ- Boolngs she are assumed NOTES, 1.Plopciewd b0dr"4 alto"ing a in accordance with the rRAPHIC SCALE gracing plans prepared by James R. HO,Inc 0 15 30 50 tatt reveled 04/12/07 2 Contractor must Yer'fy sewer depth 3 Difiveways shown we gt-phk;purpose only find drk-*y (W design and lon 10 be determined by owner/bulder FEET) ocideterminedit (IIX17 sheet) 4. AN bu dmg foundation dimensions shown on Wa surVey insane uter.or fourstabon insulation width% If appiwasei, 930 6099,005 KCU Refer to final bum dang plane far foumiation Jotofl& I.hereby off"Ty to Capstane Names Unit this mirwye side or report was prepared by me or under my dred ouperweroa carism and thoi P am a My hoonned lood surveyor under the Mov of the State of Mkinesato )M in Dot"Mo 251h day of may, MIS. Sqne "ROD Mc Inc. 3896 PhRodowet wilive Drift RE uwa BY Suite 100,Welfte,RN 3 &Hadjuh?, L S ag.Na.40MI Phose:763-41IIII-79M Fast,70-4119-7959 Pe J manodirst,L S Rag No 51876 Date To. Council Staff Report Re.- 1815 Pggddgelake Property With regard to to :unsta.11ation of a slued ..,. .�:hin true City's drainage/utility easement :id and :r yard, Staff h reviewed thearta and d :found that: thef ur rent1y docs not �.. with 1u� , ' : :Atr n�and will no resect ter flo . interfere ww .; �,�, ^„mom CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION J`' o Agenda Item# Department: Requested Council Meeting Date: Administration/Elections July 11, 2018 TITLE OF ISSUE: Res. 918-OXX - Appointing Election Judges for the upcoming Primary & General Election BACKGROUND AND SUPPLEMENTAL INFORMATION: State law (204B.21, Sub.2) requires that the governing board of a municipality appoint those performing election-related duties at least 25 days prior to the election at which they will serve. Additional appointments may be made in an additional resolution as long as the appointments are within the 25 days prior to the election. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Approve as submitted. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Nay � ] King other(specify) Cleric will ensure that those that serve are Love 0 Paar trained and qualified accordingly. Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: RES. #18 — A RESOLUTION APPOINTING ELECTION JUDGES FOR THE UPCOMING PRIMARY& GENERAL ELECTIONS (AUGUST 14 & NOVEMBER 6, 2018) WHEREAS, pursuant to Minnesota State Statute 204B.21, subd. 2, the City Council of the City of Centerville must select and appoint election judges for the upcoming Primary & General Elections (August 14 and November 6, 2018); and WHEREAS, the City Clerk has advertised for individuals interested in serving in the capacity of election judge, contacted individuals provided by the County through lists from both the Republican and Democratic parties, utilized previously appointed judges or a combination of all to compile the list below of those that Council will consider appointing; and WHEREAS, all of the listed individuals are required to receive training either in the capacity of head judge (3 hours) or election judge (2 hours) as required by Minnesota State Statute 204B.25 and if any of the individuals listed below are not trained, the Election Administrator/Head Judge has the duty and responsibility to not allow that individual to serve in the capacity of head judge or election judge; and Teresa Bender (Elect. Admin.) Shirley Sundquist (Head Judge) Kris Sweeney (Head Judge) Suzanne Seeley (Assist. Head Judge) Marcia Bartels (Judge) Patricia Cannon (Judge) Norma Essex (Judge) Janis Hackman (Judge) Judy Landucci (Judge) David Newell (Judge) Ellen Paulseth (Judge) Gary Reimers (Judge) John Thill (Judge) Heidi Errickson-Grahek(Judge) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Authorizes the Election Administrator/Head Judge to deny an individual the opportunity to serve as a Head Judge or Election Judge due to failure to receive proper training per Minnesota State Statute 204B.25. 2. Appoints the above stated individuals for the general election to serve in the capacity of head judge or election judges if trained according to Minnesota State Statute 204B.25 with the assignments and schedule subject to the discretion of the City Clerk or designee. PASSED AND ADOPTED by the City Council this 11th day of July, 2018. Attest City Clerk Mayor CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION J`' o Agenda Item# Department: Requested Council Meeting Date: Administration July 11, 2018 TITLE OF ISSUE: Bay View Villas BACKGROUND AND SUPPLEMENTAL INFORMATION: Action on the Preliminary Plat of Bay View Villas and associated zoning applications was tabled at the last meeting to allow for clarification and further discussion on several items, especially related to the existing residents along LaValle Drive. The developer, Mr. DeFoe, and residents on LaValle Drive met at City Hall last week and have reached a common understanding. With this information and agreement, we have placed the item on the Council's agenda again, for potential action. Attached is the Planner's memo to the P&Z Commission outlining the four zoning applications and presenting findings of facts. Also attached are a sketch and detailed explanation of the LaValle Drive access, an ordinance, which corresponds to the requested rezoning and the Conditional Use Permit for a PUD. COST AND SOURCE(S) OF FUNDING: Some costs to city for utility stubs (TBD). Funding from the water& sewer funds, recovered through future fees. REQUESTED COUNCIL ACTION: Motion to approve Preliminary Plat, Comp Plan Amendment, Conditional Use Permit for a Planned Unit Development, and Rezoning for Bay View Villas all conditioned on one another and the recording of a Final Plat. The motion is also adopts the findings of fact and supports the enforcement of conditions as outlined in the attached planning memorandum. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Nay King Other(specify) Planning Memo Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: S' ° � 2335 Highway 36 West, St. Paul MN 55113 Memorandum DATE: July 10, 2018 TO: Centerville Planning and Zoning Commission FROM: Phil Carlson, AICP; and Beth Elliott, AICP, Stantec RE: Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development, and Preliminary Plat BACKGROUND Applicants Rich DeFoe and Jim Boo have applied for a comprehensive plan amendment, rezoning, PUD and preliminary plat for Bay View Villas, proposing to construct eighteen single- family homes and maintain an existing single-family home on the former Waterworks Property at 7265 and 7281 Main Street.This body held a public hearing and reviewed the project at their June 5, 2018 meeting and approved the preliminary plat with conditions. Action on the Rezoning, CUP for a Planned Unit Development, and Comprehensive Plan Amendment was deferred until a draft of the CUP could be presented. The item in front of you is to formally approve or deny the final three applications after a review of the draft CUP included in your packet. Any recommendation for approval of the three remaining applications should be contingent upon the recording of a final plat for the development. The City Council reviewed a revised preliminary plat at their June 27, 2018 meeting. Based on public testimony, particularly related to the plat's relationship with adjacent property owners to the east, the Council tabled the item. The Council will act on all the planning applications on Wednesday, July 11, 2018. r,. U l The subject property is approximately 7.3 �� � acres with an existing home and is the former site of the Waterworks Beach Club and Grill, located along Main Street between Centerville Lake and Peltier r. Lake. Single-family homes border the site to the east and along Peltier Lake Drive to the north of Main Street. le'sif;),I \offlh C,onnrnunlly�III rnln i July 10, 2018 Centerville City Council Page 2 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat PLANNING ISSUES DISCUSSION 1) Comprehensive Plan and Zoning. In the 2030 Comprehensive Plan, the property is guided High Density Residential for the majority of the site with Commercial designated on the far west where the existing commercial building is located. The Plan identified the subject site in its Existing Growth Management Plan as having the potential to net 75 units at 12 units/acre or greater under the High Density Residential future land use category. High Density Residential "areas are composed of primarily attached units in multi-story structures. The density will be twelve units per acre and greater." 2030 Future Land » tiu " x;31 0y i.imnit w. Roadway Ceavior'Viune Low iDansaiy RosidwwriiW High Density Residatui�al ��,ii �,,,i,i�iii,r �U 111111111111111111 8 iStMiii sa+wd tis� pndamsGirnsi , � F� BwcldamnrMPul we cilty Park Fia£iional Parti,nesewV0 R1ga,-0-waww ��w+�www�anw�;�a �rww�wp� #wwwwwVw�w '', OPWN w aw Cf * WO,tako The property is zoned B-1 .... a� and R-3, corresponding to Existing Zoning the two land use categories above. The B-1 zoning district covers most of the western three units of Bay View Villas while the R-3 district allows single-family homes in combination with multi-family residential only by a PUD. Also, the R-3 district does not allow single- family in le-famil residential on its own - and expects a project to meet the "goal of 12 units per acre", meaning at least 12 units/acre. 2) Application requirements N,,,I��i wiih r„ �?rnrnunll in rri'irrl July 10, 2018 Centerville City Council Page 3 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat a. Rezoning The applicant is requesting approval to rezone both parcels from B-1 and R-3 to R- 2A High Density Single Family District which allows a mix of residential uses up to 12 units/acre. The current R-3 zoning district would not allow the proposed single- family homes and the proposed density matches the requirements of the R-2A. b. Conditional Use Permit The applicant is requesting approval of a CUP for a Planned Unit Development. This is required so the project can meet use and density standards. c. Preliminary Plat The applicant is requesting approval of a Preliminary Plat for nineteen single-family residential properties. A new roadway would connect to Main Street at an intersection with Peltier Lake Drive to the north. The new roadway would end in a cul-de-sac in the western section of the property. d. Comprehensive Plan Amendment Once the development applications are approved, the City will need to file a Comprehensive Plan Amendment of the 2030 Comprehensive Plan to the Metropolitan Council on behalf of the developer. The amendment should request both parcels in the subject property be guided for Low Density Residential instead of the current Commercial and High Density Residential. 3) Shoreland provisions The property is subject to Section 156.133 of the zoning code because it is located within 100 feet of Centerville Lake and Peltier Lake. In particular, each lot is required to be a minimum of 15,000 square feet, not less than 100 feet in width, and locate buildings no closer than 75 feet from the ordinary high water level of the lake. Additionally, each parcel needs to conform to the shoreland standards for removal or alteration of vegetation, particularly limiting vegetation clearing within 50 feet of the ordinary high water line. The homes on the lots adjacent to Centerville Lake do not meet the 75-foot setback, minimum lot size, and minimum width. They average 50-60 feet from the ordinary high water line, are 10,000 square feet, and 62 feet wide. However, most other existing homes adjacent to the lake do not meet the 75-foot setback so this development would be in keeping with the shoreline's existing character. The preliminary plat indicates significant grading and elimination of most mature vegetation within 50 feet of Centerville Lake's ordinary high water line. Runoff directly to the lake is primarily from rooftops and yards (and not driveways), so this is better than if the street and driveways drained to the lake and may be acceptable to the watershed district, but the plan still does not meet the spirit and letter of the Shoreland standards. wiih r„ �?rnrnunii,/ in rri'in1 July 10, 2018 Centerville City Council Page 4 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat Planned Unit Development A PUD needs to meet the following standards for a CUP approval: (A) The development shall be planned so that it is consistent with the city comprehensive plan: The PUD will be consistent with the comprehensive plan once a Comprehensive Plan Amendment has been approved through the Metropolitan Council. (B) The PUD is an effective and unified treatment of the development possibilities on the project site and the development plan provides for the preservation of unique natural amenities such as streams, stream banks, wooded cover, rough terrain and similar areas; One of the benefits of a PUD is to provide flexibility in a site plan to preserve natural amenities. While the plan does not meet the specific requirements of the shoreland provisions for setbacks and lot size, it can still meet the intent of the ordinance to preserve the body of water and shoreline. A significant drawback of the proposed preliminary plat is the grading and removal of existing vegetation within 50 feet of the ordinary high water line on Centerville Lake. These changes could not only impact the character of the shoreline, but also have negative consequences on the lake from stormwater runoff. Additionally, units 1,2, and 3 in Block 1 are proposed in a 100-year floodplain but are mitigated through a separation from Centerville Lake's ordinary high water line within 30-75 feet of a flood mitigation zone. Construction of these units will require FEMA approval and vacation of an existing St. Paul Regional Water Services easement. (C) The planned unit development proposal appears to harmonize with both existing and proposed development in the area surrounding the project site; The development proposal is consistent with the single-family residential directly to the east of the property and across Main Street to the north. (D) The tract of land shall be under unified control at the time of application and scheduled to be developed as one unit. In addition, the development plan must include provisions for the preservation of natural amenities; The land is under unified control. The shoreline could be best preserved by designating a swath of land back from Centerville Lake's ordinary high water line for common HOA ownership,which the plat proposes with the 30-foot deep Outlot B. The proposed grading should minimize vegetation removal to protect the character of the current shoreline and future health of the lake from runoff. (E) Each phase of the proposed development, as it is proposed to be completed, is of sufficient size, composition and arrangement that its construction, marketing and operation are feasible as a complete unit, and that provision and construction of dwelling units and common open space are balanced and coordinated; The Block 2 stormwater ponding area is on the north side and Outlot B is on the south (with common lakeshore ownership) and west. (F) The PUD will not create an excessive burden on parks, schools, streets and other public facilities and utilities which serve or are proposed to serve the district; wiih r„ �?rnrnunii,/ in rri'in1 July 10, 2018 Centerville City Council Page 5 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat The proposal would add 18 residential units and therefore not create an excessive burden on City services. (G) The proposed total development is designed in a manner as to form a desirable and unified environment within its own boundaries; All parcels are of a generally consistent size and configuration and access the property from one new roadway with one access point on Main Street. (H) The plans required under this section must be submitted in a form which will satisfy the requirements of Chapter 153 for the preliminary and final plats; The plans satisfy the requirements of Chapter 153 of the zoning code. (1) Permission to develop specific parcels of land under the provisions which follow shall be binding on all construction. Any change in the development plan after approval by the City Council shall be resubmitted for consideration; and (J) Subdivision review under the subdivision chapter shall be carried out simultaneously with the review of a PUD under this section. Section 156.223 of the zoning code indicates minimum lot size requirements do not apply to a PUD except that the underlying zoning district requirements shall serve as general guidance to determine maximum dwelling unit density of the total development. The proposed R-2A zoning district allows up to 12 units/acre. The proposed 19 units would equate to 2.6 units/acre. The terms of the CUP shall be granted only if evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or city; The property was identified in the 2030 Comprehensive Plan as a priority for growth yet has sat vacant. It is in the best interest of the City to support development on identified growth sites. The project is proposing residential units consistent with adjacent properties. (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and The PUD proposes a new roadway that begins with access to Main Street and ends in a cul-de-sac within the subject property. The residential use is consistent with neighborhoods to the east and north. (c) That the proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. The proposal includes possible direct access to the new roadway from LaValle Drive for the three neighboring properties on the east, as well as a single access to the two southerly lots via a connection to the existing private drive wiih r„ �?rnrnunii'/ in rri'in1 July 10, 2018 Centerville City Council Page 6 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat RECOMMENDATIONS At the meeting on June 5, 2018, the Planning and Zoning Commission unanimously recommended approval of a Preliminary Plat for Bay View Villas located at 7265 and 7281 Main Street, based on the drawings from Plowe Engineering dated May 4, 2018 (some drawings are incorrectly labeled 2017) and received by the City May 5, 2018,with nine conditions. Based on the Planning Commission discussion and the revised plans submitted by the applicant, we recommend that the Planning Commission recommend approval of a Comprehensive Plan Amendment, Rezoning, Conditional Use Permit for a Planned Unit Development, and the revised Preliminary Plat for Bay View Villas located at 7265 and 7281 Main Street with the following conditions, subject to Findings of Fact and a code amendment for the rezoning to be adopted by the City Council at a future meeting. Notes in italics below each indicate how the Planning and Zoning Commission conditions of June 5, 2018 relate to the revised preliminary plat and to City staff's current recommendations: 1) The grading plan shall be revised to preserve intact as much as possible of the first 50 feet abutting Centerville Lake, and stormwater shall be directed away from the lake and treated before entering the lake. A landscape plan should be submitted detailing how the shoreline and area 50 feet up from the HWL will be treated to achieve structural stability, water quality, and aesthetic qualities. The grading plan is revised from the earlier submitted plan to provide a swale within the first 30 feet from the lake that would direct runoff to the west. This is an improvement but still grades that area and removes all existing vegetation -it does not meet the intent of the Shoreland standards, which suggest not disturbing this shoreland area. The landscape plan reestablishes trees in this area but could be improved by planting native grasses and other plants appropriate for the shoreland area. 2) A portion of the first 50 feet from the ordinary high water line on Centerville Lake shall be in common HOA ownership to better protect the character of the shoreline and health of Centerville Lake, including provision for a managed boat dock system. The revised plat proposes the first 30 feet of shoreline be in Outlot B, in common ownership. There is limited language in the revised narrative addressing docks, which needs to be clarified. 3) The Final PUD Development Plan shall include a Landscaping Plan. A preliminary landscape plan for the shoreline area was submitted, but it could be improved with more plants and more native shoreland vegetation instead of standard lawn turf. 4) The Final Plat shall be approved by the City Council. wiih r„ �?rnrnunii,/ in rri'in1 July 10, 2018 Centerville City Council Page 7 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat Some condition would apply. 5) The developer shall complete the required FEMA floodplain approval process and work with St. Paul Regional Water Services on the necessary easement vacation. Some condition would apply. 6) The developer shall obtain approval of the LaValle Drive access relocation plan from Anoka County. Some condition would apply. The county has approved the LaValle Drive plan. 7) The developer shall work with the City to provide driveway access to the new LaValle Drive for the five neighboring properties to the east, plus water service stubs (to the property line) and reconnection of electricity, gas, phone and cable at no cost to those property owners. The revised plan does not meet the Planning Commission condition of no cost to property owners. However, city staff, the developer, Mr. DeFoe and the three neighboring property owners met and have agreed to the following conditions: a. LaValle Drive residents may hook to private utilities (gas, power, cable TV, phone, internet) in the boulevard of the new LaValle Drive at their own cost. The city and developer will work with the various utilities to facilitate this process. b. LaValle Drive residents may arrange for the abandonment of private utilities at their own cost along the former LaValle Drive corridor. The city and developer will work with the various utilities to facilitate this process. c. City will pay for sewer service stubs to property line (developer to submit engineer's estimate of these costs). The City will only pay the actual costs for the service stubs. d. City will pay for water service stubs to property line (developer to submit engineer's estimate of these costs). The City will only pay the actual costs for the service stubs. LaValle Drive residents will be responsible for water access charges per the city's fee schedule at the time of hook-up, including both the Water Access Charge (WAC) and the Lateral Benefit Fee for properties that have not been assessed for water main improvements. e. Property owner Erik Marshal may request a larger service than normal residential, but will be responsible for the additional costs f. Developer will extend each driveway(except southerly of two Erik Marshal lots) from the new LaValle Drive to the property line. LaValle Drive homeowners will be responsible for any improvements on their property. g. LaValle Drive homeowners will demolish gravel road and restore with black dirt and turf. Developer will perform restoration work on the county road as needed to disconnect LaValle Drive from Main Street upon abandonment of the road by the homeowners. h. Plat shall be revised to allow reasonable direct access to the northerly of the two lots owned by Erik Marshal. This may decrease the north side of Mr. DeFoe's lot. v/JH'I r �?rnrnunii,/ in rri'in1 July 10, 2018 Centerville City Council Page 8 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat i. Plat shall be revised reduce the size of Outlot A to allow reasonably direct access to LaValle Drive for Mr. and Mrs. Zimney, so that this driveway may be straighter. 8) The developer shall address all comments of the Centerville Public Works Department, City Engineer, and Public Safety officials to their satisfaction. Some condition would apply. 9) The City will consider further reduced front setbacks for structures to the right-of-way on new LaValle Drive if necessary to achieve other conditions in this approval. The current plan has the some structure locations and setbacks as the previous plan. FINDINGS OF FACT If the Planning Commission recommends approval of the requests, the following Findings of Fact would support that decision: 1) Comprehensive Plan amendment: a. The property is currently guided for residential development and the proposed land use plan amendment would be a reasonable use for this area, reducing the anticipated density while provideding needed housing and economic development for the City. b. The amendment to Low Density Residential is appropriate for the area and fits the developer's intentions. 2) Rezoning a. The property is currently zoned B-1 Commercial and R-3 High Density Residential. Rezoning to R-2A is reasonable for the area and consistent with the land use plan amendment being requested. 3) Conditional Use Permit for a Planned Unit Development (PUD): a. The proposed project meets the intent of the City's PUD code: i. It is consistent with the Comprehensive Plan, as amended for the project; ii. The project is a unified treatment of the site and deals responsible with the lake shore and wetlands on site; iii. The project harmonizes with surrounding properties in terms of land use, property access and scale of development; iv. The project will be developed as one unit under a homeowners association, including the shoreland which will be in common ownership; v. The project will be provide common storm ponding areas and lakeshore easements that are balanced with the overall project; vi. The new 18 units would not create an excessive burden on City services. vii. The project will be a desirable environment within its boundaries; viii. The project will satisfy Chapter 153 requirements for platting; wiih r„ �?rnrnunii,/ in rri'in1 July 10, 2018 Centerville City Council Page 9 of 9 Bay View Villas-Comprehensive Plan Amendment, Rezoning, Planned Unit Development,&Preliminary Plat ix. Subdivision review is occurring simultaneously with zoning review of the project. x. Density for the project, at 2.6 units per acre, will be within the allowable density of up to 12 units per acre for the R-2A zoning. b. The proposed project meets the requirements for a Conditional Use Permit in City Code: i. The project is necessary and desirable, considering that the property has sat vacant for many years and this project will meet a market demand; ii. The project will not have adverse impacts on surrounding properties, traffic, utilities or public health; iii. The project allow reasonable development of neighboring properties, and will improve the access condition and development potential of adjacent properties with the new public street being proposed. 4) Preliminary Plat: a. The proposed plat is a unified treatment of the property, providing reasonable lots with access to a new public street, and will provide necessary easements for drainage, utilities and shoreland maintenance. NEXT STEPS The City Council will consider the four zoning applications associated with this development. Upon approval, the City will work with the applicant on a development agreement that meets the conditions of approval prior to City Council action on the final plat. City staff will produce Findings of Fact to reflect City Council action and a code amendment for the rezoning to be acted on at a future City Council meeting. v/JH'I r �?rnrnunii'/ in rri'in1 f--�-�-___...- 1_y'- I-----I ---�� - - I_ g..�.............I.�..,.....�..».*.. •�.„. __-__-----'==^tea. --- -.:-.-----.. Bis 62 t tm3 FOOT ME EASEMENTF F€IC W a®. r a PURPOSES PER DOC, N 142726 .... _._ ,..... _.._.__...__. m,.— -..._..... 396.. . ........ • .. N........... en °��,�.� P dG O�¢. ✓ ----------------- -- ----------BLOM----. -__ . :'_82.5 4.712 S.F.. e58.0 ua30 rQ ` J!C`J1 � 30 AND 5.166 &F-•.. < 2. r� 5,1 &F. 4,959 S.F. ✓�/ Ro° p° &e �� ,^ �3e! �`, "ry4 Ca�naZ 4 u vici PART OF SE 30-9 �a " '. m r,' p `r t9 � ro o3 � ;� � i/ i �! %� / :c ryo ; ANOKA CC (N NOOSE DETAIL f / ` .............° ............................................................. SIDE LOADGARAGE .Noll � SCALE 1"-40' FRO lb PUBLIC TEEN d M PUB yR/w ONE � STOOP 30.0 DENOTES RETAINING WALL ;z3:a z3.oi mss. sQ' caaacE DENOTES EXISTING CONTOURS y� 60 ': DENOTES EXISTING LIDAR CONTOURS - as d zs.o 75 2&0 OT LWdE July 9, 2018 Mark City i i rl i City t i Current i r (7242/7248/7252 LaValle Dr Re: Proposed Bay View The elements listed below, xcept for the fifth one, r itacitly agreed to by I parties participatingin the Julyi I at City Hall. We felt it important to document these elements in order to prevent any potential future misunderstandings. I ts pertain primarilyr IIDrive propertiested above, but there is some overlapi the two currentII riv properties IIDrive) on the south end of the current LaValle Drive, particularly relating to the abandonment of utilities and easements and the i n of utilities. We notethat thisis notit to cover all elements that currently existi in the future, should the Bay Viewill velopment move forward. 1.) street name ................................__._.� The new City illpublic in the proposediVillas development will be named LaValleDrive. .).liru�r v The Bay View ill ill construct 12 foot widebituminous i from the new LaValle Drive in the proposed Bay Viewill v the common property line between the proposedI the three northerly properties jiing the development (7242/724817252 LaValleDrive), should those adjoiningrvia the new LaValle Drivein the proposedill remain recently the most recent Preliminaryit i dimensions 88.4748.6758.0757.3'. Actual drivewayi to be determinedj i i property , in conjunctionit the Cityf Centerville and the developer. �W�w�, Uwall`�,Uuiilw, 9, 20,19, lfJl e �M �����ri,,wuui� k�,uQuiu�i�,ii°l�' ���uw u� ��,u.ii4 e,O� '1�11'2 2 Emidl 7 'all CSN 14 vi`o' �11���n� �' " �li ��A� IPS IpU'cmded q�nq,-Jj-(V� s P�.o tll,-Iie ne%v� a"V"',"iOHe I rto v 1�1,-iie As of JOy 201 8, ,tfie flng IlauuullncH,ty of 7252 0 il�1,1�,,,�ie�i��,�''11-1����si.'ulIIIig w"',ft;ess 1 ic� ��(Ia ttieh,�, YFv iU7252 )rII vie 1�1[6r cr7g6lrlg 'I `�A ��(fW RI'ii�l,R �-alValIe piroposie,,�d h 1 ,dre c,m i� I:jel�%(/i�erm 11:1-7ieh t1l"m ne,�))u/ 61�4, He tr:ro 4ftm o,:,,ai,,npIetjjon ol�: i�r,sed nccl�, r"W: Llir6r crruAL 3.).I Utilm ities/Easeents L _ All existing utilities (electrl ctgas/phone/cable) running along and within the current LaValle Drive will be abandoned and removed, as necessary, and those utilities' easements will be abandoned. n m p�,,opeli tj�� re s11, e(r,,,11fulRy ylof (, fl"M nernrn(4, snece,, orl" afl Ufififbe' , w,'idtl k,"n" rrOI lid &rnm rt. • The current LaValle Drive property owners will be allowed to reconnect those utilities currently servicing their properties, which utilities have been abandoned and removed, as necessary, running along and within the current LaValle Drive, to the newly constructed utilities within the proposed development. n, pjrcI,,,,,,jeli cAVY,11 H,)I"IE; Of ,,he U,JITENLu `,V'4lllle of OF d mc;pct,,,wid o`4 ii,'mrs H,"ie�kr abaidor'md !rKHI'fies, ilru tr rrflO 10zo of 4.) New Utilities New utilities, consisting of water and sewer service stubs, will be extended from the new LaValle Drive within the proposed development to the property lines of the adjoining property owners along the current LaValle Drive, by the City of Centerville, at no cost to the adjoining property owners. Adjoining property owners will be responsible for paying any required City of Centerville assessments, fees and associated costs for the installation of water lines to their property lines, but not for the installation of sewer lines to their property lines. 1f Iniowm t,y, oioqn tej� "tt I a`��/, resj,'�mc ft�ulfl� IE[,m as uStkv"nce U,],,ie of andtl-�e r of H, de slhiii,:i ,Xkl ffie 5.) Abandonment of current LaValle Drive roadway easements Upon completion of the driveways from the new LaValle Drive within the proposed development to the current LaValle Drive property owners' property lines, such that those property owners now have full access to CSAH 14 via the new LaValle Drive, and upon the completion of the abandonment and removal, as necessary, of the current utilities and their easements running along and within the current LaValle Drive, and upon the reconnection of the newly constructed utilities within the proposed development to the current LaValle Drive property owners' existing utilities, all property owners of the current LaValle Drive, except the property owners of 7252 LaValle Drive, will formally abandon their current LaValle Drive roadway easements. CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE 494, Second Series AN ORDINANCE REZONING CERTAIN PROPERTY FROM B-1 TO R-2A and R3 TO R-2A THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: SECTION 1. City Code Chapter 156, the City's zoning ordinance, is hereby amended by rezoning certain property located within the City of Centerville, County of Anoka, State of Minnesota, and legally described as: FROM B-1 to R-2A Property ID 4: 15-31-22-43-0004(7281 Main Street) LOT 11 AUDITORS SUBDIVISION NO 46 REV BEING PRT OF GOVT LOT 3 SEC 15 TWP 31 R 22 LYG SLY& ELY OF FOL DESC LINE:COM AT WC TO MEAN COR NO 23 ON E LINE OF GOVT LOT 4 SD SEC 15,TH ON AN ASSD BRGOF N ALG SD E LINE, 191.82 FT,TH N 50 DEG 58 MIN W 219.42 FT,TH N 89 DEG 03 MIN W 329.58 FT,TH N 89 DEG 20 MIN 40 SEC W 819.90 FT TO PT OF INTER OF C/L OF CSAH NO 14 WITH E LINE OF SD GOVT LOT 3&POB OF LINE TO BE DESC,TH NWLY ALG SD C/L ON TAN CUR CONC TO N, RADIUS 497.19 FT&CEN ANG OF 22 DEG 44 MIN 40 SEC, 197.37 FT,TH N 66 DEG 36 MIN W,ALG SD C/L, 71.69 FT,TH S 47 DEG 00 MIN W 41FT,+OR-TO SHORELINE OF CENTERVILLE LAKE&THERE TERM FROM R-3 to R-2A Property ID 4: 15-31-22-43-0001(7265 Main Street) LOT 9 AUDITORS SUBDIVISION NO 46 REV BEING PRT OF GOVT LOT 4 SEC 15 TWP 31 RGE 22 DESC AS FOL:COM AT WC TO M C NO 23 ON E LINE OF SD GOVT LOT,TH N ALG SD E LINE 191.82 FT,TH N 50 DEG 58 MIN W219.42 FT,TH N 89 DEG 03 MIN W 329.58 FT TO PT ON C/L OF CSAH NO 14,TH N 89 DEG 20 MIN 40 SEC W ALG SD C/L 1.23 FT TO POB,TH S 32 DEG 30 MIN 26 SEC W 676.23 FT,TH N 56 DEG 58 MIN W 386.16 FT,TH N 63 DEG 58 MIN W 147.09 FT TO W LINE OF SD GOVT LOT,TH N 0 DEG 07 MIN 56 SEC E ALG SD W LINE 304.59 FT TO INTER/W SD C/L,TH S 89 DEG 20 MIN 40 SEC E ALG SD C/L 818.67 FT TO POB SECTION 2. The Zoning Map of the City of Centerville referred to and described in Chapter 156 shall not be republished to show the aforesaid rezoning, but the City Administrator or the City Administrator's designee shall appropriately mark the Zoning Map on file in the City Administrator's office for the purpose of indicating the rezoning provided for in this ordinance and all of the notations, references, and other information shown thereon are hereby incorporated by reference and made a part of this ordinance. SECTION 3. This ordinance shall be effective immediately upon its passage and publication according to law. PASSED AND ADOPTED this 11th day of July, 2018, by the City Council of the City of Centerville. Jeff Paar, Mayor ATTEST: Teresa Bender, City Clerk DRAFT DRAFT DRAFT ------------------------------------------------------------------------- CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA APPROVAL OF CONDITIONAL USE PERMIT 1. Permit. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of a CONDITIONAL USE PERMIT to "Grantee:" 2. Site. The permit is for the following plat: BAY VIEW VILLAS,EXCLUDING LOT 10,BLOCK 1 3. Conditions. This permit applies to the following property: a) The Planned Unit Development will be consistent with the Comprehensive Plan once the Amendment has been approved by the Metropolitan Council. b) As the development does not meet specific requirements of the shoreland provisions for setbacks (50-60' from the ordinary high water line) and lot size (10,000 square feet and 62' wide) and must meet the intent of the ordinance to preserve the body of water and shoreline. The shoreland will be preserved by designating a swath of land back from Centerville Lake's ordinary high water line for common HOA ownership (30-foot) deep; Outlot B. Said disturbed areas of Outlot will be landscaped per approved plan. Grading shall minimize vegetation removal protecting the character of the current shoreline and future health of the lake from runoff Units 1, 2 and 3 in Block 1 are in the 100 year floodplain and being mitigated through a separation from Centerville Lake's ordinary high water line within 30-75' of a flood mitigation zone. Units must meet FEMA approval and vacation of St. Paul Regional Water easements. c) Access to the new development will be through a newly constructed roadway with a cul-de-sac ending within the subject development directly from Main Street/CSAH14 and directly across from Peltier Lake Drive. The roadway will meet all Centerville requirements and will provide access from LaValle Drive for five(5)neighboring properties on the east. d) The Final PUD Development Plan shall include a Landscaping Plan provided by a licensed Landscape Architect. e) The Final Plat shall be approved by the City Council f) The developer(s) shall obtain approval of the LaValle Drive access relocation plan from Anoka County. g) The developer shall address all Plan Review comments to the satisfaction of the Centerville Public Works Department, City Engineer and Public Safety Officials. DRAFT DRAFT DRAFT h) Grantee shall secure and file with the City, any permits required by outside agencies. i) Grantee shall be responsible for the continuing conformance with the permit and that if the proposed use is not initiated within six months of this date, the permit shall be void. j) Grantee will follow the applicable standards and requirements of the City of Centerville, Rice Creek Watershed District, Anoka County, Army Corp of Engineers, FEMA, Minnesota DNR, Minnesota Pollution Control Agency, EPA and any other agency having jurisdiction over the property and business activities that are taking place on said property k) The City reserves the right to annually review this permit for compliance with the conditions and may impose additional conditions to mitigate unforeseen problems. 1) The Plat designates building envelopes. Structures may not be constructed outside of these designated areas. 4. This permit is only valid upon recording of the Final Plat of Bay View Villas. Any re-plat of areas covered by this permit shall necessitate a modification to this permit. 5. Compliance with this permit shall be burdened upon the Homeowners Association(s). Dissolution of the Homeowners Association invalidates this permit. FOR THE GRANTEE: Dated: Mr. Richard DeFoe BY: Mr. Richard DeFoe Property Owner DRAFT DRAFT DRAFT STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this day of 2018. by Mr. Richard DeFoe, an individual. Notary Public CITY OF CENTERVILLE BY: Jeff Paar, Mayor Attest: Teresa Bender, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this day of 2018. by Jeff Paar, Mayor and Teresa Bender, Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. Notary Public Drafted by: City of Centerville 1880 Main Street Centerville, MN 55038 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION J`' o Agenda Item# Department: Requested Council Meeting Date: Administration July 11, 2018 TITLE OF ISSUE: Part-Time Finance Director Contract BACKGROUND AND SUPPLEMENTAL INFORMATION: The contract for the Part-Time Finance Director was on the last agenda and was tabled for additional information and to have Mr. DeJong sign the agreement. It is staffs understanding that there was some discussion regarding whether or not the offer to Mr. DeJong fell within the guidelines approved by the City Council, since the total cost of the hire at 20 hours per week would exceed $50,000 (guidance from council was $40,000 - $50,000 for position cost). While the contract contemplates an average of 20 hours per week, that is "...subject to the discretion of the City Administrator" to manage the Finance Directors work to stay within the allocated budget for the position. This may mean cutting some minimal hours. COST AND SOURCE(S) OF FUNDING: Will manage to $50,000 annually or as amended by 2019 budget. REQUESTED COUNCIL ACTION: Motion to approve contract for Part Time Finance Director. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Nay � ] King Other(specify) Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular Other: RMPLOYIVIRNT AGRE,WENT THIS AGREEMENT,made and antmed into this IN day of.:]�qt� _,2,018, by and between the City of Centerville,State of Minuesota,at muni(,ipal corporation,hereim-fter called"Employerit as party ofthe first d hereinafter called"Employee",as p of the second part,both of whom understand as f6flows: WT.TNBSSB'I'H- WHERRAS, Employer desires to orqplgy the senjices of said Employee as Part-time Finfulce Director of the City of Centerville;aud WHEREAS,it is the desire,of the City Council,hereftiafter cafled"Council"to establish certain coed do of ployment;and WHEREA 8,Einployft desires to accppt employinent as Pwt-tirne FinarmeDirector of mid City. NOW,THEREFORE;in considemflon of the mutual covenants herein carr ftingid,the parties agree as fbllows: Section 1.Ditties Subject to the Iftnit on workhig hotum,Employer hereby agrees to employ Employee as Pall-time Finance Director of Centerville to perform the fimetions and, duties specified in the attached Exhibit A, job descoption mid to perfbrm other legally permissible and proper duties and functions as the City Adminisuator shall from ti.me to time assign. Section 2.Twin A. Nothing in this agreement shall prevent,hinit or ooh erwise imerfere,with the right of the Council to terminate the sax-vices of Employee at airy time. Employee agrees to serve la the employ of Employer on an"at will"basis, B. Nothing in this agrmment s prevent, it or otherwise interfere with the right of the Enip1qyee to resigm.at any fime from his position with Employer. Section I Compensation Employer agrees to pay Employee for his services rendered at85per$YS: t _ hour to b�e paid a the sarne time as other employees of the Employer are paid.No ben.efits,of any kind are available totbis part-time position except for employer matchhig of PERA,FICA and Medicam. Section 4.Hours of Work It is expected thatihis Employee will-work an average of houx-s per week sub*,t to the discretion of the City Acbninistxator.It isfinther undcastoDd that this employee may work some of the hours remotely from home or another location, sul�ject tram approval of the City Administrator. At least two days a week, on average, the Employm, must be present in the office. Section 5.Employer Policies Employee shall comply with applicable guidelines in City policies,including City of Centerville Pm.`tu id Policy,as weRaS Employerlicks on conflict of interek,intmml control and ethics, Employer: Employee: City of Centerville Mark Statz,Oty Administrator nt 111=� ........_._._._.......w_..w..w..__ww_w.wwwwwwwwwwww._ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION J`' o Agenda Item# Department: Requested Council Meeting Date: Administration July 11, 2018 TITLE OF ISSUE: Refuse and Recycling Contract BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has entered into negotiations with Republic Services for a contract to provide Refuse and Recycling service to our residents. The new contract will be effective August 1 and will transition billing responsibilities to the city. Our city attorney has prepared a memorandum outlining the highlights of the contract. While the final version of the contract is not yet ready, we wanted to present this information to the Council in case there were any concerns. COST AND SOURCE(S) OF FUNDING: No direct cost to the city. Staff time, however, will be required for the billing responsibilities. REQUESTED COUNCIL ACTION: No formal action is required. Staff would like feedback on the draft contract so that any final issues can be resolved prior to the next City Council meeting. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Nay King Other(specify) Memo from City Attorney Love Paar Koski Montain Administration Department Use: Refer to: Consent Tabled Until: Regular I � L-1 Other: Memo TO: Mayor and City Council FROM: City Attorney and Staff DATE: 7/6/2018 RE: Republic Services—Waste hauling services contract Please find attached a "98%" compete version of the waste services contract. Negotiations and tweaking continue. We hope to provide a 100%complete version for the Council meeting next week. Here are the highlights: • Overall, reduced rates compared to previous contract! • Republic Services is excited to begin services with the City. • Regular pickup for Garbage, Recycling, Yard Waste • Bulky Garbage pickup within 3 business days • Uniformed employees picking up items • Customer call center for billing, problems, spills, etc. o 24-hour return for missed pickups • "Courteous" service required by the contract. • Residents can suspend service during long vacations (+1 month). • City Staff to Invoice Residents o Bi-Monthly billing to Residents o Bi-Monthly payment to Republic Services • City Staff to Annually assess for unpaid accounts o City pays 90%of that amount to Republic Services o City keeps 10%as collection costs • Poor Service/Termination o Republic Services has a performance bond the City may use if they fail to perform services. o City can fine Republic Services for poor service. o City can hire additional services to supplement Republic Services and bill for by Republic Services for those services. o City has a right of termination for break of contract/ poor service. • Risk Allocation/ Insurance o Republic Service provides extensive insurance policies to cover a variety of potential problems. o Republic Services indemnifies the City for their acts or if the City gets drawn into any problems caused by Republic Services. MUNICIPAL MATERIALS MANAGEMENT AGREEMENT This Municipal Materials Management Agreement (the "Agreement") is made and entered into this 1st day of July, 2018 ("Effective Date"), by and between the City of Centerville, Minnesota ("City"), and Allied Waste Services of North America, LLC, a Delaware corporation, dba Republic Services of the Twin Cities — Blaine, qualified to do and actually doing business in the State of Minnesota ("Company"). RECITALS WHEREAS, City desires that Company provide Services as defined herein for the Location Types as set forth in this Agreement and Company desires to do so, all in accordance with the terms of this Agreement. NOW, THEREFORE, in consideration of the promises and the mutual covenants contained in this Agreement, the parties agree as follows: TERMS AND CONDITIONS 1. Sole and Exclusive Franchise. Company is hereby granted the sole and exclusive franchise, license, and privilege to provide for the collection and disposal or recycling, if applicable, of all conforming Waste Material (as defined in Exhibit A) for the following types of locations ("Location Types")within the territorial jurisdiction of the City (the "Services"): Location Types XX Residential Units XX Municipal Facilities N/A Large Commercial Units N/A Small Commercial Units N/A Industrial -Permanent Units N/A Industrial - Temporary Units 2. Newly Developed Areas. If the City develops new areas (of the same Location Types as designated above) within the City's territorial jurisdiction during the Term of this Agreement, such areas shall automatically be subject to this Agreement. The City shall provide Company with written notification of such newly developed areas, and within thirty (30) days after receipt of such notification, Company shall provide the Services as set forth in this Agreement in such newly developed area(s). 3. Scope of Services. Company shall furnish all equipment, trucks, personnel, labor, and all other items necessary to perform the Services. The Services shall not include the collection, disposal, or recycling of any Excluded Waste or Waste Material located at any Location Type not designated above, or any Waste Material/Service Types not designated in Exhibit A. 4. Out of Scope Services May Be Contracted for Directly with Customers. Company may provide collection and disposal or recycling service within the territorial jurisdiction of the City for any Waste Material and/or Location Types that are outside the scope of this Agreement pursuant such terms and conditions as may be mutually agreed upon by Company and such Page 1 of 18 Customers. Such services and agreements are outside the scope of this Agreement, and this Agreement does not require such Customers to use Company for such services, but they may do so at their discretion. The City agrees that Company may use any information received from the City in marketing all of its available services to the residents and Customers located within the City, whether included in the scope of this Agreement or not. 5. Exhibits. All Exhibits attached this Agreement are an integral part of the Agreement and are incorporated herein. Exhibit A General Specifications for Services Exhibit B Pricing - Appendix B (as submitted by Company, 2018 Contract Specifications from City of Centerville, Request for Proposals for Garbage, Refuse, Recycling and Yard Waste) 6. Term. This Agreement begins on the Effective Date and expires five (5) years thereafter on June 30, 2023, and may be renewed for an additional three-year period at the option of the City (the "Term"). 7. Rates for Services; Rate Adjustments; Additional Fees and Costs. 7.1 Rates for Services. The rates for all Services shall be as shown on Exhibit B. 8. Invoicing, Payment, Service Suspension, Audits. 8.1 Invoicing the City. The City shall invoice and collect from all Residential Units and Municipal Facilities Customers for Services provided by Company pursuant to this Agreement on a bi-monthly basis. 1 The City shall report to Company (a) by the 151' of each month following the billing period the total number of addresses subject to this Agreement and that have been billed for Services by the City, and parcel data and a list of addresses billed for the Services by the City. Company shall invoice the City for the number of addresses that were billed by the City within fifteen (15) days of receiving the City's address count, and the City shall pay Company's invoices. 8.2 Invoicing the Customer Directly. Company shall offer Bulk Waste and Yard Waste service to all Residential Units and Multi-Family Units (an may offer such service to others as well) and invoice each individual Customer for all Bulk Waste Services rendered to such Customer under this Agreement within ( ) days following the end of the month, and the Customer shall pay Company's invoices. 8.3 Payment. The City or Customer, as applicable, shall pay each of Company's invoices without offset within twenty (20) days of receipt Company's invoice. Payments may be made by check or ACH only; no purchasing cards or credit cards will be accepted. If Company is invoicing the City, City shall pay Company's invoices in full irrespective of whether or not the City collects from the Customers for such Service. Payments not made on or before their due date may be subject to late fees of one and one-half percent 1 This City's bi-monthly billing cycle is January/February; March/April; May/June; July/August; September/October; November/December. Bills are mailed during the first week of the month following the billing period (i.e. January/February bills are mailed in the first week of March). Page 2 of 18 (1.5%) per month (or the maximum allowed by law, if less). If the City or Customer, as applicable, withholds payment of a portion or entire invoice and it is later determined that a portion or all of such withheld amount is owed to Company, such amount shall be subject to the late fees provided herein from the original due date until paid. 8.4 Service Suspension. 8.4.1 Unpaid Invoices. If any amount due from the City is not paid within sixty (60) days after the date of Company's invoice, Company may suspend Services until the City has paid its outstanding balance in full and/or terminate this Agreement. If Company suspends Service, the City shall pay a service interruption fee in an amount determined by Company in its discretion up to the maximum amount allowed by Applicable Law. If any amount due to Company from an individual Customer is not paid within sixty (60) days after the date of Company's invoice, Company may suspend that Customer's Services until the Customer has paid its outstanding balance in full. If Company suspends Service, the Customer shall pay a service interruption fee in an amount determined by Company in its discretion up to the maximum amount allowed by Applicable Law. 8.4.2 Suspension at Direction of City. If the City wishes to suspend or discontinue Services to a Customer for any reason, the City shall send Company a written notice (email is acceptable as long as its receipt is acknowledged by Company) identifying the Customer's address and the date the Services should be suspended or discontinued. In the event of Service suspension, the City shall provide additional email notification to Company if/when it wishes to reactivate the suspended Services. Upon receipt of a notice of reactivation, Company shall resume the Services on the next regularly scheduled collection day. The City shall indemnify, defend, and hold Company harmless from any claims, suits, damages, liabilities or expenses (including but not limited to expenses of investigation and attorneys' fees) resulting from the suspension of discontinuation of any Services at the direction of the City. 8.4.3 Annual Assessment for Unpaid Customer Invoices. The City may annually assess the properties of unpaid customers pursuant to Minnesota Statutes Chapter 429. Assessments can only be made against properties for unpaid invoices submitted to the City by Company before September 151' of each year. Company will receive 90% of the unpaid amounts payable to Company before February I" of each year. Retainage shall compensate the City for its cost of collection. 8.5 Audits. 8.5.1 Audit of City Billings. With respect to any Services in which the Company's billing is dependent upon the City's reporting of the number of addresses subject to this Agreement, the City shall perform an audit at least once each year to confirm that all addresses receiving Services under this Agreement are actually being billed by the City and that the City's reporting on such addresses is accurate. The City shall share all findings and documentation with respect to such audits with Company. Page 3 of 18 8.5.2 Audit of Company Records. The City may request and be provided with an opportunity to audit any relevant and non-confidential records of Company that support the calculations of charges invoiced to the City under this Agreement within the ninety (90) day period before the audit request. Such audits shall be paid for by the City and shall be conducted under mutually acceptable terms at Company's premises in a manner that minimizes any interruption in the daily activities at such premises. 8.6 Termination of City Billing. The City may terminate the function of invoicing Customers upon 90-day notice to Company. Upon termination, the Company shall assume this function. In such case, the rates for all Services shall be shown on Exhibit B for the provision of Customer invoicing by Company, effective as of the date City invoicing terminates. The Company and City shall work together in good faith to make such modifications to this Agreement as may be necessary to effectuate the turnover of Customer invoicing to Company. 9. Termination. 9.1 Company Termination If either party breaches any material provision of this Agreement and such breach is not substantially cured within thirty (30) days after receipt of written notice from the non-breaching party specifying such breach in reasonable detail, the non-breaching party may terminate this Agreement by giving thirty (30) days' written notice of termination to the breaching party. However, if the breach cannot be substantially cured within thirty (30) days, the Agreement may not be terminated if a cure is commenced within the cure period and for as long thereafter as a cure is diligently pursued. Subject to Section 9.2 and Section 21 of this Agreement, the City shall pay Company only such charges and fees for the Services performed on or before the termination effective date, and Company shall collect its equipment, and Company shall have no further obligation to perform any Services under this Agreement. 9.2 City Termination 9.2.1 The City shall have the right to terminate this Agreement if there has been a breach of any material provision thereof by the Company, or if there is other good cause for termination because of Company's breach of this Agreement or exercise of its option to suspend or discontinue recycling services. Continuing breach or good cause shall not be deemed acceptable because it was not followed by prompt termination. 9.2.2 Upon the failure of the Company to fulfill any of the provisions of the Contract, the City Administrator shall be authorized to hire such persons and equipment, or assign City employees and equipment, as may be necessary to do such work and the cost of such expenses thereof may be charged and deducted from any monies due the Company, collected from the Company, or collected by recourse to the Company's bond or financial guarantee instrument submitted. 9.2.3 Notwithstanding 9.2.1 and 9.2.2, Company shall not be in breach and City shall have no right to terminate this agreement, or hire or assign persons and equipment pursuant to Subsection 9.2.2, unless Company fails to cure said Page 4 of 18 breach or failure to perform within seven (7) days of written notice from the City to the Company. The breach or failure must be cured to the satisfaction of the City Administrator. Notice required in this paragraph is sufficient if delivered by email to Company's designated representative. 10. Compliance with Laws. Company warrants that the Services will be performed in a good, safe and workmanlike manner, and in compliance with all applicable federal, state, provincial and local laws, rules, regulations, and permit conditions relating to the Services, including without limitation any applicable requirements relating to protection of human health, safety, or the environment ("Applicable Law"). In the event any provision of this Agreement conflicts with an ordinance of the City, the law shall control and Company may be fined, punished, or otherwise sanctioned under such ordinance. Company, however, may immediately terminate this Agreement if the City adopts an ordinance that makes its performance of the Services in accordance with this Agreement subject to fine, punishment or other sanction. Company reserves the right to decline to perform Services, which, in its judgment, it cannot perform in a lawful manner or without risk of harm to human health, safety or the environment. 11. Title. Title to Waste Material shall pass to Company when loaded into Company's collection vehicle or otherwise received by Company. Title to and liability for any Excluded Waste shall at no time pass to Company. 12. Excluded Waste. If Excluded Waste is discovered before it is collected by Company, Company may refuse to collect the entire Waste Container that contains the Excluded Waste. In such situations, Company shall contact the Customer and the Customer shall promptly undertake appropriate action to ensure that such Excluded Waste is removed and properly disposed of by the depositor or generator of the Excluded Waste. In the event Excluded Waste is present but not discovered until after it has been collected by Company, Company may, in its sole discretion, remove, transport, and dispose of such Excluded Waste at a facility authorized to accept such Excluded Waste in accordance with Applicable Law and charge the depositor or generator of such Excluded Waste for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such Excluded Waste. The City shall provide all reasonable assistance to Company to conduct an investigation to determine the identity of the depositor or generator of the Excluded Waste and to collect the costs incurred by Company in connection with such Excluded Waste. 13. Specifications for all Recyclable Materials. Recyclable Materials shall comply with any and all specifications provided by Company in order to meet quality thresholds for commodity markets and be free of contamination. The Company may retain the gross proceeds from the sale of recyclable materials. If the Company and the City determine that Recyclable Materials cannot be sold or given away, the Company will advise resident that materials are to be disposed of as Garbage and Rubbish rather than as Recyclable Material. The Company and the City shall both act reasonably, and without unreasonable delay, in responding to a request by the other that a material no longer be considered a Recyclable Material for purposes of this Agreement. If market conditions develop that limit or inhibit Company from selling some or all of the Recyclable Materials, Company may or dispose of the Recyclable Materials in a landfill. 14. Equipment; Access. The Company shall supply all equipment, labor, Containers, and materials necessary to complete collection, hauling, disposal and/or processing of all Waste Material and replacement Containers for Recyclable Materials from participating Residential Units. Any equipment that Company furnishes or uses to perform the Services under this Agreement shall Page 5 of 18 remain Company's property, except Containers for Recycling, which shall become property of the City at the end of this Agreement. If the equipment and/or Waste Material is not accessible so that the regularly scheduled pick-up cannot be made, such Waste Material will not be collected until the next regularly scheduled pick-up, unless the Customer calls Company and requests an extra pick-up, in which case an extra service charge will apply. 15. Risk Allocation. Except as otherwise specifically set forth herein, each party shall be responsible for any and all claims for personal injuries or death, or the loss of or damage to property, only to the extent caused by that party's negligence or acts of willful misconduct or those of its employees, contractors, subcontractors, or agents. The Company shall defend, indemnify and hold harmless the City, its officers, agents, representatives and/or employees, from and against all claims, damages, losses, costs or expenses, including reasonable attorney fees, which may be asserted against the City or for which the City may be held liable, to any extent resulting from the negligence or willful misconduct of the Company, its employees, agents, representatives, or subcontractors, in the performance of this Agreement. 16. Insurance. During the Term of this Agreement, Company shall maintain in force, at its expense, insurance coverage with minimum limits as follows: Workers' Compensation and Employer's Liability Coverage A — Workers Statutory Compensation Coverage B - Employers With limits not less than: Liability $1,000,000 each Bodily Injury by Accident $1,000,000 policy limit Bodily Injury by Disease $1,000,000 each employee Bodily Injury by Disease Automobile Liability Bodily Injury/Property Damage With limits not less than: Combined—Single Limit $3,000,000 Coverage is to apply to all owned, non- owned, hired and leased vehicles (including trailers). Pollution Liability Endorsement MCS-90 endorsement for pollution liability coverage Commercial General Liability Bodily Injury/Property With limits not less than: Damage Combined — Single $2,500,000 each occurrence Limit $5,000,000 general aggregate Page 6 of 18 All such insurance policies will be primary without the right of contribution from any other insurance coverage maintained by City. All policies required herein shall be written by insurance carriers with a rating of A.M. Bests of at least "A-" and a financial size category of at least VII. Upon City's request, Company shall furnish City with a certificate of insurance evidencing that such coverage is in effect. Such certificate will also provide for thirty (30) days prior written notice of cancellation to the City, show the City as an additional insured under the Automobile and General Liability policies, and contain waivers of subrogation in favor of the City (excluding Worker's Compensation policy) except with respect to the sole negligence or willful misconduct of City. The Company shall name the City as an additional insured on such insurance and shall furnish evidence of the same to the City. The policies waive any or all governmental immunity as a defense in any action brought against the insured or any other party to the Contract. The City shall be given at least thirty- (30) days prior written notice of any cancellation, termination or material modification of the required insurance coverages. 17. Force Majeure. Except for City's obligation to pay amounts due to Company, any failure or delay in performance under this Agreement due to contingencies beyond a party's reasonable control, including, but not limited to, wildcat strikes, riots, terrorist acts, compliance with Applicable Laws or governmental orders, fires, bad weather and acts of God, shall not constitute a breach of this Agreement, but shall entitle the affected party to be relieved of performance at the current pricing levels under this Agreement during the term of such event and for a reasonable time thereafter. The collection or disposal of any increased volume resulting from a flood, hurricane or similar or different Act of God over which Company has no control, shall not be included as part of Company's service under this Agreement. In the event of increased volume due to a Force Majeure event, Company and the City, on behalf of the Customers, shall negotiate any additional payment to be made to Company. Further, the City shall grant Company variances in routes and schedules as deemed necessary by Company to accommodate collection of the increased volume of Waste Materials. 18. Non-Discrimination. Company shall not discriminate against any person because of race, sex, age, creed, color, religion or national origin in its performance of Services under this Agreement. 19. Licenses and Taxes. Company shall obtain all licenses and permits (other than the license and permit granted by this Agreement) and promptly pay all taxes required by the City and by the State. 20. No Guarantees. Unless specifically provided in this Agreement, the Company provides no guarantees or warranties with respect to the Services. 21. Liquidated Damages. Company agrees that the City may fine the Company in the amounts specified below as liquidated damages for failure of the Company to fulfill its obligations. The City will notify the Company in writing documenting the nature of the violation, the history of the account, if any, and the reason for the fine. The Company may address and remedy the failure at which point the City will determine, in its sole discretion, if a fine is still appropriate. Company must notify the City, in writing, of its remedial action. 21.1 Failure to clean up solid waste spilled by Company within six (6) hours of oral or written notification. $50.00 each occurrence. Page 7 of 18 21.2 Failure to maintain vehicle in a manner that prevents nuisances such as leaky seals or hydraulics. $100 each occurrence. 21.3 Failure or neglect to collect solid waste, recycling (or yard waste or bulky goods) at those times provided by this Agreement, and within 24-hours after either oral or written notice by the City. $50 each occurrence. 21.4 Failure or neglect to provide notice to involved resident when solid waste or recyclables refused for collection for cause. $25 each occurrence. 21.5 Failure to abide by the City's regular collection hours, 7:00 a.m. to 5 p.m., unless prior permission has been granted by the City. $250 per vehicle each occurrence. 22. Performance Bond. The Company shall provide, at no cost to the City, either an irrevocable letter of credit, or a performance bond, in the amount of $100,000 executed by a corporate surety company authorized to do business in the State of Minnesota to secure the faithful performance of this contract by said Company conditioned that the Company shall well and truly perform and carry out the covenants, terms, and conditions of the contract in strict accordance with its provisions. This Agreement shall be subject to termination by the City at any time if said bond shall be canceled or the surety thereon relieved from liability because of failure to pay the premium or termination of the period of the bond without renewal thereof. 23. Miscellaneous. (a) This Agreement represents the entire agreement between the Parties and supersedes all prior agreements, whether written or verbal, that may exist for the same Services. (b) Company shall have no confidentiality obligation with respect to any Waste Materials. (c) Neither party shall assign this Agreement in its entirety without the other party's prior written consent, which consent shall not be unreasonably withheld. Notwithstanding the foregoing, Company may assign this Agreement without the City's consent to its parent company or any of its subsidiaries, to any person or entity that purchases any operations from Company or as a collateral assignment to any lender to Company. This Agreement shall be binding upon and inure solely to the benefit of the Parties and their permitted successors and assigns. (d) Company may provide any of the Services covered by this Agreement through any of its affiliates or subcontractors, provided that Company shall remain responsible for the performance of all such services and obligations in accordance with this Agreement. (e) No intellectual property rights in any of Company's IP are granted to City under this Agreement. (f) All provisions of the Agreement shall be strictly complied with and conformed to by the Parties, and this Agreement shall not be modified or amended except by written agreement duly executed by the undersigned parties. (g) If any provision of this Agreement is declared invalid or unenforceable, it shall be modified so as to be valid and enforceable but so as most nearly to retain the intent of the Parties. If such modification is not possible, such provision shall be severed from this Agreement. In either case, the validity and enforceability of the remaining provisions of this Agreement shall not in any way be affected thereby. (h) Failure or delay by either party to enforce any provision of this Agreement will not be deemed a waiver of future enforcement of that or any other provision. (i) If any litigation is commenced under this Agreement, the successful party shall be entitled to recover, in addition to such other relief as the court may award, its reasonable attorneys' fees, expert witness fees, litigation related expenses, and court or other costs incurred in such litigation or proceeding. 0) This Agreement shall be interpreted and governed by the laws of the State where the Services are performed. (k) Customer and Company agree that electronic signatures are valid and effective, and that an Page 8 of 18 electronically stored copy of this Agreement constitutes proof of the signature and contents of this Agreement, as though it were an original. (1) The Parties shall abide by the Minnesota Data Practices Act, Minnesota Statutes Chapter 13. IN WITNESS HEREOF, the parties have entered into this Agreement as of the date first written above. City of Centerville, Minnesota Allied Waste Services of North America, LLC By: By: Name: Name: Title: Title: Date: Date: Page 9 of 18 EXHIBIT A GENERAL SPECIFICATIONS FOR SERVICES 1. WASTE MATERIAL/SERVICE TYPES. The following Waste Material/Service Types shall be considered in scope during the Term of this Agreement: XX Solid Waste XX Yard Waste XX Recyclable Material N/A Bulk Waste N/A Construction Debris 2. DEFINITIONS 2.1 Bags — Plastic sacks designed to store refuse with sufficient wall strength to maintain physical integrity when lifted by the top. Total weight of a bag and its contents shall not exceed 35 lbs. 2.2 Bin — Metal receptacle designed to be lifted and emptied mechanically for use primarily at selected Municipal Facilities and Commercial or Industrial Units. 2.3 Bulky Waste — Stoves, refrigerators (with all CFC and other refrigerants removed), water tanks, washing machines, furniture and other similar items, and, materials other than Construction Debris, Large Dead Animals, Hazardous Waste or Stable Matter with weights or volumes greater than those allowed for Bins or Containers, as the case may be. Bulky Waste shall not include any Excluded Waste. 2.4 Bundle — Tree, shrub and brush trimmings or newspapers and magazines securely tied together forming an easily handled package not exceeding four (4) feet in length or thirty-five (35)lbs. in weight. A Bundle shall not include any Excluded Waste. 2.5 Commercial and Industrial Refuse — All Bulky Waste, Construction Debris, Garbage, Rubbish and Stable Matter generated at a Commercial or Industrial Unit. 2.6 Commercial or Industrial Unit — All premises, locations or entities, public or private, requiring Garbage and Rubbish collection within the corporate limits of City that are not classified as a Residential Unit or Municipal Facility. 2.7 Container for Garbage, Rubbish & Yard Waste Collection — A receptacle with the capacities designated on the exhibits hereto that is designed for the purpose of curbside collection of Garbage, Rubbish and Yard Waste and is constructed of plastic, metal or fiberglass, having handles of adequate strength for lifting, and having a tight-fitting lid. The mouth of a container shall have a diameter greater than equal to that of the base. The weight of a container and its contents shall not exceed 35 lbs. 2.8 Container for Recycling — A receptacle with the capacities designated on the exhibits hereto that is designed for the purpose of curbside collection of Recyclable Materials and is constructed of plastic, metal or fiberglass, having handles of adequate strength for lifting, and Version having a tight-fitting lid. The mouth of a container shall have a diameter greater than equal to that of the base. The weight of a container and its contents shall not exceed 35 lbs. 2.9 Construction Debris — Waste building materials resulting from construction, remodeling, repair or demolition operations at a Residential Unit, Municipal Facility, or Commercial or Industrial Unit. 2.10 Customer — An operator or occupant of a Residential Unit or a Municipal Facility who generates Garbage, Rubbish, Yard Waste or, if covered by this Agreement, Recyclable Materials. 2.11 Disposal Site—A Waste Material depository designated by Company, including but not limited to sanitary landfills, transfer stations, incinerators, recycling facilities and waste processing/separation centers licensed, permitted or approved by all governmental bodies and agencies having jurisdiction and requiring such licenses, permits or approvals to receive for processing or final disposal of Waste Material and Small Dead Animals. 2.12 Excluded Waste—Excluded Waste is all Bulky Waste(except as otherwise provided in this Agreement), Yard Waste (except as otherwise provided in this Agreement), Commercial and Industrial Refuse, Construction Debris, Large Dead Animals, Institutional Solid Waste, Hazardous Waste, Offal Waste, Stable Matter, Vegetable Waste, and Special Waste. 2.13 Garbage —Any and all Small Dead Animals; every accumulation of waste (animal, vegetable and/or other matter) that results from the preparation, processing, consumption, dealing in, handling, packing, canning, storage, transportation, decay or decomposition of meats, fish, fowl, birds, fruits, grains or other animal or vegetable matter (including, but not by way of limitation, used tin cans and other food containers; and all putrescible or easily decomposable waste animal or vegetable matter which is likely to attract flies or rodents); except (in all cases) any matter included in the definition of Excluded Waste. 2.14 Hazardous Waste — A form of Excluded Waste and is defined as any radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, toxic or listed or characteristic Hazardous Waste as defined by federal, state, provincial or local law or any otherwise regulated waste. Hazardous Waste shall include, but not be limited to, any amount of waste listed or characterized as hazardous by the United States Environmental Protection Agency or any state agency pursuant to the Resource Conservation and Recovery Act of 1976, as amended, and including future amendments thereto, and any other applicable federal, state or local laws or regulations. 2.15 Industrial Permanent Unit — A premise or location requiring Commercial and Industrial Refuse collection for a continuous term from a Bin (i.e., a compactor). 2.16 Industrial Temporary Unit — A premise or location requiring Commercial and Industrial Refuse collection on only a temporary basis from a Bin (i.e., a 20, 30 or 40-yard roll-off container). The collection time period is limited to a specific event or a short-term project. 2.17 Institutional Solid Waste — Solid waste originating from education, health care and research facilities such as schools, hospitals, nursing homes, laboratories and other similar establishments. Version 2.18 Large Dead Animals — Animals or portions thereof equal to or greater than ten pounds (10 lbs.) in weight that have expired from any cause, except those slaughtered or killed for human use. 2.19 Multi-Family — The term multi-family shall refer to all residential dwelling units of more than one (1)unit considered to be condominiums, apartment houses or grouped housing. 2.20 Municipal Facilities —Means only those specific municipal locations as set forth on Exhibit B or Schedule 3.13 of this Agreement. 2.21 Offal Waste — Waste animal (land or marine) matter from establishments such as butcher shops, slaughterhouses, food processing and packing plants, rendering plants and fertilizer plants. 2.22 Recycling — The collection of Recyclable Materials pursuant to this Agreement, including any delivery of, Recyclable Materials called for by this Agreement. 2.23 Recyclable Materials — The following items are classified as Recyclable Materials under this Agreement as well as any other items mutually agreed up by City and Company in writing: (a) Newsprint. (b) Glass —Unbroken green, brown, and clear(food and beverage) containers. (c) Cans — Clean aluminum, steel, bi-metal and "tin" cans (food and beverage containers).tin/steel containers. (d) Plastic—Containers labeled 1 through 7. (e) Paper — Corrugated cardboard, mixed paper, box board, catalogs, magazines, phone books, and hard and soft covered books. Recyclable Materials do not include items that are not appropriate for recycling including paper contaminated with food or waste, paper plates and cups, pizza boxes napkins, waxed paper, carbon paper, restroom paper, used lunch bags, or wallpaper. 2.24 Residential Unit —A dwelling within the corporate limits of the City occupied by a person or group of persons comprising not more than four families including dwellings that are single family homes, duplexes, four-plexes, and townhomes. A Residential Unit shall be deemed occupied when either water or domestic light and power services are being supplied thereto. A condominium dwelling, whether of single or multi-level construction, consisting of four or less contiguous or separate single-family dwelling units, shall be treated as a Residential Unit, except that each single-family dwelling within any such Residential Unit shall be billed separately as a Residential Unit. 2.25 Rubbish — All waste wood, wood chips, shavings, sawdust, printed matter, paper, pasteboard, rags, straw, used and discarded mattresses, used and discarded clothing, used and discarded shoes and boots, combustible waste pulp and other products such as are used for packaging, or wrapping crockery and glass, ashes, cinders, floor sweepings, glass, mineral or Version metallic substances, and any and all other waste materials not included in the definition of Excluded Waste. 2.26 Small Dead Animals —Animals or portions thereof less than ten pounds (10 lbs.) in weight that have expired from any cause, except those slaughtered or killed for human use. 2.27 Solid Waste — Useless, unwanted or discarded materials with insufficient liquid content to be free-flowing, that result from domestic, industrial, commercial, agricultural, governmental and community operations which require proper storage, collection, transportation and disposal to prevent environmental pollution inimical to public health, safety and welfare. Solid Waste does not include sewage, earth or material used to fill land in accordance with construction codes, mining residues, slag, dissolved or suspended solids in industrial waste water effluents which are not acceptable for disposal in sanitary sewage treatment system or any material included in the definition of Excluded Waste. 2.28 Special Waste — Any nonhazardous solid waste which, because of its physical characteristics, chemical make-up, or biological nature requires either special handling, disposal procedures including liquids for solidification at the landfill, documentation, and/or regulatory authorization, or poses an unusual threat to human health, equipment, property, or the environment. Special Waste includes, but is not limited to: (a) Waste generated by an industrial process or a pollution control process; (b) Waste which may contain residue and debris from the cleanup of spilled petroleum, chemical or commercial products or wastes, or contaminated residuals; (c) Waste which is nonhazardous as a result of proper treatment pursuant to Subtitle C of the Resource Conservation and Recovery Act of 1976 ("RCRA"); (d) Waste from the cleanup of a facility which generates, stores, treats, recycles or disposes of chemical substances, commercial products or wastes; (e) Waste which may contain free liquids and requires liquid waste solidification; (f) Containers that once contained hazardous substances, chemicals, or insecticides so long as such containers are "empty" as defined by RCRA; (g) Asbestos containing or asbestos bearing material that has been properly secured under existing Applicable Law; (h) Waste containing regulated polychlorinated biphenyls (PCBs) as defined in the Toxic Substances Control Act (TSCA); (i) Waste containing naturally occurring radioactive material (NORM) and/or technologically-enhanced NORM (TENORM); and 0) Municipal or commercial solid waste that may have come into contact with any of the foregoing. Version 2.29 Stable Matter — All manure and other waste matter normally accumulated in or about a stable, or any animal, livestock or poultry enclosure, and resulting from the keeping of animals,poultry or livestock. 2.30 Waste Container — A Container for Garbage, Rubbish and Yard Waste or a Container for Recycling. 2.31 Waste Material — All nonhazardous, Solid Waste (including Garbage, Rubbish, Yard Waste and Recyclable Materials) generated at Residential Units and Municipal Facilities that is not excluded by this Agreement. Waste Material shall not include any Excluded Waste. 2.32 Vegetable Waste — Putrescible solid waste resulting from the processing of plants for food by commercial establishments such as canneries. This definition does not include waste products resulting from the preparation and consumption of food in places such as cafeterias and restaurants. 2.33 Yard Waste — Grass, leaves, flowers, stalks, stems, tree trimmings, branches, and tree trunks. For yard waste collection services, grass, pine needles, leaves, flowers, stalks, stems, and small tree trimmings (less than two (2) feet in length and less than two (2) inches in diameter) shall be in a container, bag or box the weight of which shall not exceed thirty-five (35) pounds. Larger tree trimmings shall be laid neatly in piles at curbside. The maximum weight of any item placed out for yard waste collection shall be thirty-five (35)pounds. Branches in excess of two (2) feet in length may, but are not required to be, in a container, bag or box. Company shall be obligated to collect no more than one(1)containers of Yard Waste (or their equivalent) per week from each Residential Unit. Any collections needed by a Residential Unit in excess of such amount must be individually contracted by the Residential Unit Customer with Company under terms,prices and documents acceptable to both the Residential Unit Customer and Company. 3. COLLECTION OPERATIONS —GENERAL PROVISIONS 3.1 Location of Containers, Bags and Bundles for Collection. Each Container, Bag and Bundle shall be placed at curbside for collection. Curbside refers to that portion of right-of-way adjacent to paved or traveled City roadways. Containers, Bags and Bundles shall be placed as close to the roadway as practicable without interfering with or endangering the movement of vehicles or pedestrians. When construction work is being performed in the right-of-way, Containers, Bags and Bundles shall be placed as close as practicable to an access point for the collection vehicle. Company may decline to collect any Container, Bag or Bundle not so placed or any Waste Material not in a Container, Bag or Bundle as specified in the applicable Exhibit hereto_The Company shall provide walk-up service for elderly and disabled residents that are approved by the City at no extra charge. 3.2 Bulky Waste Collection. Bulk Waste items will be collected within three (3) working days (Monday through Friday, excluding holidays) of a request from a Residential Unit or Multi-Family Unit. Yard Waste shall be collected at least once a week during Yard Waste season (April through November) on the same day as Waste Material collection. 3.3 Hours of Operation. Collection of Waste Material shall not start before 7:00 A.M. or continue after 5:00 P.M. Exceptions to collection hours shall be effected only upon the mutual agreement of the City and Company, or when Company reasonably determines that an exception is Version necessary in order to complete collection on an existing collection route due to unusual circumstances. 3.4 Routes of Collection. Collection routes shall be established by the Company. Company shall submit the Residential Unit and Municipal Facilities collection routes to the City at least two (2) weeks in advance of the commencement date for such route collection activity. The Company may from time to time make changes in routes or days of collection affecting Residential Units or Municipal Facilities, provided such changes in routes or days of collection are submitted to the City at least two (2) weeks in advance of the commencement date for such changes. City shall promptly give written or published notice to the affected Residential Units. 3.5 Holidays. The following shall be holidays for purposes of this Agreement: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Company may suspend collection service on any of these holidays, but such decision in no manner relieves Company of its obligation to provide Waste Material collection service at least once per week and Recyclable Material collection service at least once every other week. 3.6 Suspension of Service. A Customer may suspend service for periods when the residence will be vacant for more than one month. 3.7 Collection Equipment. The Company shall provide an adequate number of vehicles meeting standards and inspection requirements as set forth by the laws of the State for regular municipal waste collection services. For Waste Material collection, all vehicles and other equipment shall be kept in good repair and appearance at all times. Each vehicle shall have clearly visible on each side the identity and telephone number of the Company. 3.8 Disposal. All Waste Material, other than Recyclable Material, collected within the City under this Agreement shall be deposited at any Disposal Site, selected by the Company, properly authorized by the State. 3.9 Delivery. All Recyclable Material collected for delivery and sale by the Company shall be hauled to a processing facility selected by the Company. The charge for processing shall be included in the rates set forth in Exhibit B. 3.10 Customer Education. The Company shall notify all Customers at Residential Units about set-up, service-related inquiries, complaint procedures, rates, regulations, and day(s) for scheduled Waste Material and Recyclable Material collections. 3.11 Litter or Spillage. The Company shall not litter premises in the process of making collections, but Company shall not be required to collect any Waste Material that has not been placed in approved containers. During hauling, all Waste Material shall be contained, tied or enclosed so that leaking, spillage or blowing is minimized. In the event of spillage by the Company, the Company shall be required to clean up the litter caused by the spillage. Version 3.12 Reporting. The Company shall provide tonnage information on garbage and refuse collected on a monthly basis. 3.13 Municipal Facilities. The Company shall provide Service, and supply Containers as needed, to all City owned sites including but not limited to City Hall, Public Works Building, Fire Stations, and all City park properties, at no additional charge. 3.14 Customer Complaints, Calls, and Similar Matters. 3.14.1 Company Acceptance of Complaints and Calls. The Company shall establish and maintain an office with continuous supervision for accepting complaints and customer calls. The office shall be in service during hours mutually agreed upon by the Company and the City, on all days except Saturday, Sunday and legal holidays as specified in this contract as days when no collection is to be made. The address and telephone number of such office and any changes therein shall be given to the City in writing. The Company shall supply the name and phone number of a supervisor who will be responsible for resolving any issues with the contract performance. All complaints shall be answered courteously and promptly by a supervisor employed by the Company. Version 13.14.2 Record of Complaints. The Company must maintain and provide on a monthly basis an electronic database of all complaints arising as a result of Company's services to the City within 15 days of the end of the month. This record shall include the following information: name and address of caller, date of call, date of incident, driver/operator information, problem, resolution, and time/day of resolution. The Company will provide this information along with monthly tonnage reports. 3.15 Manner of Providing Service. 13.15.1 Courteous Service. The driver, collectors, and customer service representatives shall have a courteous attitude toward the City's residents and general public at all times. 13.15.2 Missed Locations. Whenever the City or a Resident notifies the Company of locations that have not received scheduled service, the Company shall be required to service such locations before 5:00 p.m. of the same day when notified prior to noon. When notified after noon, the Company shall service such locations no later than noon of the following day, excluding Sundays. 13.15.3 Container Handling. The Company's employees shall handle all Containers with reasonable care to avoid damage, shall replace them in an upright position with lids closed. The Company's employees shall immediately clean up and dispose of any contents thereof, which may be spilled. All Containers shall be placed where found. They shall not be placed or thrown on the streets, highways or on adjoining property. The Company, its agents, or employees shall not throw or drop containers from the truck to the pavement or in any way break, damage, or roughly handle the same. The Company shall repair or replace all broken Containers at no additional charge. 13.15.4 Uniforms. All employees of the Company shall be dressed in clean uniforms, which provide suitable identification of the Company. 3.16 Additional City Services. The Company shall provide Refuse containers and Refuse collection for all City celebrations at no additional charge. The Company shall provide for the disposal of Christmas Trees during the first two full weeks of each year. [End of Attachment A] Version EXHIBIT B PRICING Version Garbage and Recycling Collection. Contractor to pick up garbage and recycling at the curbside in Contractor supplied garbage, recycling, and yardwaste of approximately"301%6660",or"90"-galhm capacity. Nate: As of November 1,2017 there an 213 "30"gallon cad customers, 593 "60"gallop customers, and 417 "90"gallon customers,for a total of 13017 residential customers. or citizenaccounts: 67. Proposed Charges for 201 Option 1 Option 2 30 60 90 30 60 9 (gal.) 1. (gala) (gala) l.) (gals) Garbage Hauling $9.15 $11.11 13,1 X9.99 11. 0 $1.3090 per household per Charge Month 3e2 . 3,2 3m1 361 3e1 per i� shld r lig harg � �t Proposed Charges for 2019 Option 1 Option 2 7 30 60 90 30 60 9 (gal.) (gal.) (gala) (gala) (gala) a1. Garbage hauling $9,42 $11,x-3 ItIl. d $9.27 $11.33 $13.39 Per Household Per Charge Hoath 3e29 X3.29 X3.29 X3.19 X3.19 X3.19 r�ishl€� Pyr li harg nth Proposed Charges for 2020 Option 1 Option 2 30 60 90 30 60 9 (gal.) (gal.) (gal.) (gain (gain) (gala) Garbage Hauling $9.79 $11 2 It 13.9 X9,55 $11.66 $13.879 Per Household Per --- Charge Month Recycling Charge $3.39 $3.39 $3.39 $3.28 $3.28 $3.2 Per Household Per nth Centerville-Garbage RFPPage 114 VerG2142017 APPENDIX B QUOTEFORRIS Proposed Charges for 2021 Option 1 Option 2 30 60 90 30 60 90 (gal.) (gal,) (gal.) (gal.) (gal.) (gal.) Garbage Hauling $9�99 $12.17 14.56 $9.83 $12.00 $1410 Per Household Per Charge Month ------ ------ ------ �3-.49-------$3-.-49- - $3.39 $3.39 193-30 Per Household Per Proposed Charges for 2022 Option 1 Option 2 30 60 90 30 60 90 (gal.) (gal,) (gal.) (gal.) (gal.) (gal.) Garbage Hauling $10.28 512.53 d'I A f%f% $10.12 $12.36 $14.62 Per Household Per Charge ---Month $3.48 $148 Per Household Per Ilrl liarMonth Centerville-Garbage RFP-Page 15 VuOZ142017 APPENDIX B QUOTEFORMS Appliance Collection The Contractor shall collect or arrange for collection of major appliances from interested residents on at least a weekly basis. Note: Contractors shall bill residents directly for this service. Note:Contractors may propose alternative items in addition to those proposed below. Proposed rates would be effective on July 1, of the year indicated. Proposed Charges for 2018 Hance C a without re i crants $35,00 Per A Hance liancc Char e with refti crants) $35,00 Per Am':---- Proposed Charges for 2019 11' 5 o Ap liance Charve(without 3M Per - hance Proposed Charges for 2020 $36,00 LAhance LCharc(without Zreffierants 7Z Per A liance 11 Per A iance A harne Char a(with refli create) $36,00 der A Han]ce LProposed Charges for 2021 hance Charge(without refrigerants) $36.00 Per Ap Hance Mance Char re(with refry erants) $36,00 Per Av-1----- Proposed Cliar gens for 2022 Lliance Char a without ref ri create $37300 Per A lianne P1, I an] $3TOO Per cc A fianCe Char (with Per A pliance Centerville-Garbage RFP-Page 16 Ver O214201'7 APPENDLK Id 11 "TE Yard Waste&Brush Collection Ile contractor shall collect or make available collection of yard waste and brush from interested residents on an at least weekly basis. Note. The contractor shall bill the resident directly for this service or make available to residents. Note: Contractors may also submit alternative proposals in addition to this proposal if they chose. Note: Contractor shall submit details on how he will charge for brush disposal services. Proposed Charges for 2018 ....................... ........................................... or e c or '0 00 tion Season LYardwaste LCollection Char e SMOO Per Sobs tion Season crI �00 clej, Yardwaste Collection Char a S100 Per Rec tacle/13]a Proposed Charges for 2019 $8100 LYardwast.-CoLUactionChar a Per Subseti tion Season $3.00 p Ba ,oc c Yardwaste Collection Charge Per Race tacliol B]a Proposed Charges for 2020 Yardwasite Collection Char e S84M Per Subscription Season an Yardwaste Coll or a Lection Ch= Per Race taclel B]a Proposed Charges for 2021 ubscri tion. Seas Yardwaste Collection Charge $86,00 Per S f on ci tion Se $4.00 B] Yardwaste C or a ollection Ch= Per Rec tacle/Be, Proposed Charges for 2022 Yardwaste CollectionChime $22,00 Per Subscrii tion Season "."I $5.00 Yardwaste Collection Char c Per Recepts-1p/lIng Centerville-Garbage RFP- Page j 17 Ver 02142017 APPENDIX B QUOTEFORMS Lardk Item Collection Ile contractor shall collect from residents for any bulky or large items or extra bags of garbage. Residents shall set up the collection and payment for service directly with the Contractor. 'Nlote: The contractor shall bill the resident directly for this service or make available to residents. The City w'U not bill residents for the collection of ex amlarge or bu y items. i n It I Note: Contractors may propose alternative items in addition to those proposed below. ...................................................... ITEM 2018 2019 2020 2021 2022 Bathtub 30M $30.00 30M 30M $3111111 ....................................................................................................................-- Bed 30,00 $30. 0 30.00 30.00 $MOO Bike $MOO 20.00 20.00 20.00 $20.00 Carpet 1.50/yd 1=d 1.50/yd 1.50/vd I�50/yd $ Chair-kitchen- type $15=00 $15.00 $15.00 $15,00 $15.00 Chair- upholstered $20M $20M $20.00 $20.00 $20.00 Construction Debris $will quote $will quote $will quote. $will quote -$v611 quote ...................................................................................................................................... Door $20.00 MOO $20.00 $20M $20 00 Dresser 20.00 20.00 20.00 20,00 20.00 $ $ Exercise I met $30.00 $30.00 $30.00 $30.00 $30.00 Garage Doer MOO MOO30A 30,00 30,00 Tracks & $ $ $ $ ener Gas Grill(no tanks) $20M $20.00 $20.00 $20.00 $20.00 Grill-other $20,00 SMOO $20.00 $20,00 $20M Lawmnower 20.00 20.00 20.00 20.00 20.00 (drained) $ $ $ $ S ................ Mattress S 30M $30M $30.00 $30.00 $30.00 .............................................................................................................................................................................I..................... ets S 5.00 S 5MS 5.00 $5.00 5M - Si -0.00 1 ...................................................................................................................................... ...................... nk 3 30.00 30.00 30.00 30.00 dot $ $ $will quote $will quote $will quote will quote will quote Centerville-Garbage RFP-Page 18 VerOn-142017 APPENDIX U T Table $30.00 5 30.00 $30.00 $30.00 $30.00 ITEM 2018 2019 2020 2021 2022 -- Toilet 15.00 15. 0 15.00 15.00 I S M Vacuum 15.00 15,00 15.00 15.00 15.00 a Softener 30,00 _ 30,00 _30,00 --- 30.00 3 .00 Window 30.00 30.00 30.00 30.00 30.00 --dt—her 35,00 $35.00 35.00 $35.00 $35.00 tither $30100 30.00 _ $30°00 $30.00 $30.00 Other X40M S407M 40.00 40.00 40.00 Additional Notes Annual City Wide e - t The City may have a Citywide clean up event for its residents from time to time, usu ly annually. The purpose of the clean-up event is to providean opportunity for residents to dispose of hardet ild of items such a appliances, tires, bulky items, incl f rail m, clounmins, etc, at a reduced raw. Please ' clue a proposal n Trow the contractor would co .conduct s clean tip event and what the estimated cost to the City would be. It is Qxpected expectedthat the contractor will provide all stuffing ffing fur the event and work on logistical coordination and promotion materials with the City, The City shall, at its discretion,accept this option as part of the overall contract. Customer Se ice Please describe your customer service operation and how conflicts complaints ll be handled and tracked y YOU Ctrstoincr service staff.please include information on what the average wait time for residents calling the,c' Hainer service staffis expected to be. Promotion and Education Please describe the promotional and educational e o that you will make in coordination with Citystaff t promote waste reduction,reuse, and recycling. Cart Audit of Currentt Usage and Distribution Recognizing that over time. the number and size of carts beinge Centerville resi its may change, lease,describe how you will audit the current cart distributionto residents so that they may receive e same number aud size carts that they currently use, Cart Distribution In e event that there ' change in the Garbage, Recycling, w to hauler,please describe how you will coordinate with them to achieve cart distribution with as little disruption in service as possiblt Fuel 'ustment Clause The City will not consider any proposal containing y type of fuel adjustment clause. Centerville,-Garbage REP r Page 119 VerO2142417 Anoka County �C 0 U N '"11" Y A iD 14 1 N 1 �S T 11:1 A 1` 10 N H e June 22, 2018 J11:::1R1itY SIORIA County Aidirn�iitistifa:toir IMairk Statz, City Administrator 01-ty of Centerville 1880 Malin Street Centerville, MIN 550389794 Deair IMairk: lin Mairch of halts ypair, the Anolka County Board of Commissioneirs cireated a new position within the county with -the title of Economic Development Specialist, and the 1peirson !in this position w111111 The considered a special assistant 'to the county administrator, The cireation of -thi Iposition !is Iresult of a collaboiralion Ibetween -the clitlies of Anoka County, nn uu IEineirgy, IMetiroNoirtlh Chaimbeir of Comirneirce and the Anoka County Boaird of Comirnissioners., 'The purpose of this collaboration was -to study a status of economic development opportunities within Anoka County. 'The groulp decided in fund a study completed lby an outside agency with expeirtlise in -this airea, A study was completed by a private company, A Advantage,, 'Th Iresults of-this study provided a inumbeir of Irecomirneindations, one of which suggested -that -the county should dedicate a position to woirkling with -the above collaborative in order -to Ibest achieve -the goal of enhancing ain already positive economic climate -for businesses -to come and grow in Anolka County., I airn pleased -to announce -that th Iposiii on has been filled., Jacquel IHa.ideir has accepted -the position and will The starting heir employment on Juiy 9, 2018., Jell giraduated from the Univeirsilly of S-L 'Tia oirnas, specializing iiia Ireall estate and finance., Jacquell Ihas Ihadwork expeir.i.ence with the cities of Fridley, IElIk Il iveir, and has recently Ibeen employed lby the city of White Bear Lake. We, aire veiry excited -to have Jacquell join this collaboirative effort. Jacquel's email is A!zidg,EC.ozno�i�a.iiinn t.is., IHeir In phone numbeir wifl Ib '763„324„4609. If you have any questions do not hesitate -to call ime.. Sirmeirely Jeriry Coun.ty. Adiministiratoir 763324-4715 ius llllilryw, un� ! apiru, ,lirmlil JS1-.b%r GoveirrurCelltCleinteir A 21100,311'11,Avienuie, Suite 700 A rinirulllr MINAN 5513013 �5012,4 Offiicu� 763 3,24,471010 ac, Fa76�3 324 5,490, Affhrirrmat4e Acdor�I IIEqual quip m^ [Eirnployeir C ASS1(1)11�[atian of MetropidHtarl Nil inildpiahfiles, CON.11.11.101, June 27, 2018 Mark Statz, City Administrator City of Centerville 1880 Main St Centerville, MN 55038..9701. Dear Mark, The Metro Cities Board of Directors recently approved the organization's 2019 operating budget that includes a 0%dues increase. Individual city dues are assessed based on a percentage of LMC dues, adjusted for population changes.This budget will allow Metro Cities to continue to provide the services that our members expect,at a reasonable price. For your planning purposes, 2019 membership dues for the City of Centerville will be$1,832. Please note this is OTA INVOICE, Invoices will be sent in early January. Your Metro Cities Board of Directors and staff are committed to providing quality service for your dues. We sincerely appreciate your continued membership and look forward to serving you now and in the future. If you have any questions, please don't hesitate to call me at (651) 215-4002 ore ail pa ricin metrocitiesmn.org. . ............. 51 pwr5(p 1;,. .......... �a t r"�iid a N`a t,u m a in '14 Executive Director 145 1,11niviersit)r Avie W 6St. Pain ,MN 55103 21044 is IlRhoiii-iie (651) 215-4000 91 Fax (651)281...1.2 ,www.Mietro(.Iitiesll%1114,,oi�°�8 JANUARY 2018 JULY 2018 2018 S M T F S S M T W T F S 1 2 3 4 5 6 1 2 5 6 7 7 8 9 10 11 12 13 8 9 X101 12 13 14 14 15 16 17 18 19 20 15 16 17 18 19 20 21 pryn��Ul6, 21 22 23 *25 26 27 22 2324 25 i 26 27 28 31 28 29 30 31 29 30 31 FEBRUARY 2018 AUGUST 2018 JEFF PAAR......................................................MAYOR S M T WF S S M T W T F S 1 2 3 1 2 3 4 STEVE KING................................COUNCIL MEMBER D. LOVE........................................COUNCIL MEMBER 4 5 © 7 8 9 10 5 6 0 8 9 10 11 RUSS KOSKI................................COUNCIL MEMBER 11 12 13 14` 15 16 17 12 13 14 15 16 17 18 MATT MONTAIN..........................COUNCIL MEMBER MARK STATZ............ CITY ADMINISTRATOR/ENG. 18 '19 20 21 22 23 24 19 20 21 22 23 24 25 TERESA BENDER...................................CITY CLERK 25 26 27 28' 26 27 28 29 30 31 BRUCE DEJONG..................... FINANCE DIRECTOR KRIS SWEENEY.....................SR.ACCOUNT CLERK PAUL PALZER..........................PUBLIC WORKS DIR. MARCH 2018 SEPTEMBER 2018 DAN SCHMITZ.......................BUILDING INSPECTOR S M T W T F S S M T W T F S TEDD PETERSON............................PUBLIC WORKS 1 2 3 1 JAMES HUISENGA...........................PUBLIC WORKS 4 5 67 8 9 10 2 3 4 5 6 7 8 SPECIAL EVENTS 11 12 13 14 15 16 17 9 10 1112' 13 14 15 JAN.20 .....ICE SKATING PARTY-LAMOTTE PARK FEB.6.............................................................CAUCUSES 18 19 20 21 22 23 24 16 17 18 19 20 21 22 FEB. 10 .... ICE SKATING PARTY/HAYRIDE-LAMOTTE 25 26 27 28' 29 30 31 23 24 25 26 27 28 29 FEB. 17 ...........................LIONS ICE FISHING CONTEST 30 MAR. 11 /NOV 4...DAYLIGHT SAVINGS BEGINS/ENDS APRIL 21..........ANOKA CNTY. FAMILY CELEBRATION AND P&R CLEANUP APRIL 2018 OCTOBER 2018 APRIL 22........................................................EARTH DAY S MT F S S M T F S JUNE 12,19&26...........................MUSIC IN THE PARKS 1 2 3 4 5 6 7 1 2 3 4 5 6 JUNE 8&9...................................GARAGE SALE DAYS 8 9 10 11 12 13 14 7 8 9 (O) 11 12 13 JUNE 16..........8am-12 noon CITY WIDE CLEANUP DAY 21 14 15 16 17 18 19 20 JULY 4..................................P&R TO BE RESCHEDULED 15 16 17 18 19 20 ❑ JULY 10, 17,24, &31....................MUSIC IN THE PARKS 22 23 24 25 26 27 28 21 22 23 24 25 26 27 JULY 20,21, &22.....................................FETE DES LACS 29 30 28 29 30 31 AUG.7....................................................NIGHT TO UNITE AUG. 14..............................PRIMARARY ELECTION DAY SEPT. 15..........................................MOVIE IN THE PARK NOV.6....................................GENERAL ELECTION DAY MAY 2018 NOVEMBER 2018 S MW T F S S M T W T F s CITY COUNCIL MEETING 1 2 3 4 5 1 2 3 PARKS AND REC. COMMITTEE 6 7 8 9 10 11 12 ® 5 6 7 8 9 10 PLAN.AND ZONING COMMISSION 13 14 15 16 17 18 19 11 '12) 13 14` 15 16 17 FIRE DIST. FIRE STEERING-6:30 20 21 22 23'' 24 25 26 18 19 20 21 2 ; 23 24 200 CIVIC HGTS CIRCLE,CIRCLE PINES 27 28 29 30 31 25 26 27 *'29 30 P.D. GOVERNING BOARD- 7:00 54 NORTH RD., CIRCLE PINES HOLIDAY-CITY HALL CLOSED JUNE 2018 DECEMBER 2018 ECONOMIC DEVELOPMENT S M T W T F S S M T W T F S ❑ AUTHORITY MEETING 1 2 1 ❑ SPECIAL EVENTS 3 45 6 7 ® 9❑ 2 3 <> 5 6 7 8 NOTE: All meetings begin at 6:30 pm at City Hall unless 10 11 12 13 14 15 16 9 10 11 C12 13 14 15 posted otherwise. Meeting scheduled dates and 17 18 19 20 21 22 23 16 17 18 19 20 21 22 times are subject to change. 24 25 g*28 29 30 23 24 27 28 29 ��, S tanteic 30 31 Iid (651) 636-4600 www.stantec.c®m I:\616\616G EN\cad\dwg\616COLORCAL-2018