HomeMy WebLinkAbout2018-08-08 CC Packet mterviflCITY OF CENTERVILLE COUNCIL MEETING
Wednesday, August 8, 20,18
:3 01 1). .
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
IV. APPOINTMENTS/PRESENTATIONS
1. None
V. PUBLIC HEARING
1. None
VL APPROVAL OF MINUTES
1. July 25, 2018 City Council Meeting Minutes (to be emailed on Monday)
VII. CONSENT AGENDA
1. City of Centerville July 26, 2018 through August 8, 2018 Claims (Check#32019-
32036) (Page
2. Centennial Lakes Police Claims through July 26, 2018 (Check#12116-12137)
W/Payroll Check#12114-12115 (Page )
3. Centennial Fire District Claims through July 24, 2018 (Check#8257-8270) (Page )
4. CorrPro Contract—Cathodic Protection Inspection—Water Tower
5. Encroachment Agreement—1407 Mound Trail, Fence(Pages
6. Encroachment Agreement—7375 Old Mill Road, Retaining Wall(s) (Pages
7. Res. #18-OXX—Proclamation—Constitution Week(Pages
8. Res. #18-OXX—Proclamation—Domestic Violence Awareness Month (Pages
VIII. OLD BUSINESS
1. None
IX. NEW BUSINESS
1. Old Mill Estates
a. Preliminary Plat
b. Rezoning
2. Letter of Credit Policy
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report
X1. ADJOURNMENT
*INFORMATIONAL MATERIAL**
Miry LiMotte Lniffl
*REMINDERS**
Poke Croverninglioir(l Mon(liy, Augustl3, 2018 7-00f,) niCLPf) C)fficcs
Cin(li(litcFHcPci,io(l 1u�y31 Augustl4, 2018
5,00 p in S2 Hing Fee
Priniiry L,lcction 1),iy Tues(My, August 14, 2018
City CouncH Meeting Wc(lncs(iiy, August 22, 2018 6.30 p in City I kffl
Lconoinic f)cvch)f,)nicnt Authority Thurs(liy, August 27, 2018 6.30 p in City I klH
Libor 1),iy Mon(My, September 3, 2018 City I kiH Ch)sc(l
Pkinningin(l Zoning Coininission Tues(My, Sep teniber 4, 2018 6.30 p in City I kiH
Nirl<s in(] Pecreition Coininittee Wc(lncs(iiy, Septeniber 5, 2018 6-30 p in City I kiH
Movic in the Nirl< Situr(My, Sip teniber 22, 2018 LiMotte Nlrl<
Pecychng Situr(Mys, Q,00 uu in 12.00 p in (Green Lights Pecychng, 1525 Ql)"" Linc N L,
likiine) August 11, SepteniberS, October 13, November 10 &, I)ccelilberS, 2018
CITY OF CENTERVILLE 08/02/1811:22 AM
Page 1
Check Detail - August 8, 2018
Check
Date Check# Vender Name Comments Amount
8/8/2018 032019 ALLSTREAM 2085 CEDAR ST-SERV THRU 8-22-18
Check Nbr 032019 ALLSTREAM $88.33
8/8/2018 032020 BRIAN NELSON INSPECTION SERVIC ELECTRICAL INPECTIONS
Check Nbr 032020 BRIAN NELSON INSPECTION SERVIC $889.60
8/8/2018 032021 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES-AUGUST 2018
Check Nbr 032021 CENTENNIAL LAKES POLICE DEPT $72,916.75
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA REPAIR AND MAINTENANCE SUPPLIES $384.52
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA MRWA-J. HUISENGA CLASS- LINE TRACING $62.50
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA MRWA-J. HUISENGA CLASS- LINE TRACING $62.50
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA PARTS FOR DRINKING FOUNTAIN FOR LAMOTTE PARK $560.77
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA PHONE CASE-J. HUISENGA $23.50
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA FUEL $1,037.99
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA ENDICA FEES&SHIPPING M. ERICSON PERSONAL THINGS $26.61
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA FUEL $173.32
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA SIGNS-CITY WIDE $21.44
8/8/2018 032022 CITY OF CENTERVILLE-MASTERCA SHOP SUPPLIES $456.82
Check Nbr 032022 CITY OF CENTERVILLE-MASTERCA $2.809.97
8/8/2018 032023 CITY OF CIRCLE PINES AUG. 2018 POLICE BLDG $281.98
8/8/2018 032023 CITY OF CIRCLE PINES AUG. 2018 POLICE BLDG $5,416.67
Check Nbr 032023 CITY OF CIRCLE PINES $5,698.65
8/8/2018 032024 CITY OF ROSEVILLE PHONE SERVICES-JULY 2018 $93.94
8/8/2018 032024 CITY OF ROSEVILLE PHONE SERVICES-JULY 2018 $93.94
8/8/2018 032024 CITY OF ROSEVILLE IT SERVICES-JULY 2018 $418.75
8/8/2018 032024 CITY OF ROSEVILLE IT SERVICES-JULY 2018 $418.75
8/8/2018 032024 CITY OF ROSEVILLE IT SERVICES-JULY 2018 $418.75
8/8/2018 032024 CITY OF ROSEVILLE IT SERVICES-JULY 2018 $418.75
Check Nbr 032024 CITY OF ROSEVILLE $1,862.88
8/8/2018 032025 HAWKINS INC. CHEMICALS
Check Nbr 032025 HAWKINS INC. $1,075.69
8/8/2018 032026 HOTSY MINNESOTA HOTSY PRESSURE WASHER REPAIRS
Check Nbr 032026 HOTSY MINNESOTA $144.65
8/8/2018 032027 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES $206.52
8/8/2018 032027 INNOVATIVE OFFICE SOLUTIONS LL ELECTION SUPPLIES-TAPE $7.96
8/8/2018 032027 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES $5.52
Check Nbr 032027 INNOVATIVE OFFICE SOLUTIONS LL $220.00
8/8/2018 032028 INTERNATIONAL UNION OF OPERATI AUGUST 2018 UNION DUES
Check Nbr 032028 INTERNATIONAL UNION OF OPERATI $105.00
8/8/2018 032029 KRUSE, DOUGLAS VARIANCE REQUEST ESCROW-NOT NEEDED-REFUNDED
Check Nbr 032029 KRUSE, DOUGLAS $500.00
8/8/2018 032030 LEE,TOM REIMBURSE FOR CARPET,STAPLES FOR STAGE 2018-FETE
Check Nbr 032030 LEE,TOM $135.15
8/8/2018 032031 MINNESOTA RURAL WATER ASSOC MEMBERSHIP DUES THRU 12-2018
Check Nbr 032031 MINNESOTA RURAL WATER ASSOC $250.00
8/8/2018 032032 MINNESOTA TIMBERWOLVES CRUNCH&SUMMER SQUAD-FETE DES LACS PARADE&
Check Nbr 032032 MINNESOTA TIMBERWOLVES $624.48
8/8/2018 032033 NORTH MEMORIAL HEALTH PRE-EMPLOYMENT HEALTH SCREEN -M. WALTER, D. LOVE JR, $456.00
8/8/2018 032033 NORTH MEMORIAL HEALTH PRE-EMPLOYMENT HEALTH SCREEN - B. DEJONG $114.00
Check Nbr 032033 NORTH MEMORIAL HEALTH $570.00
8/8/2018 032034 PRESS PUBLICATIONS TIF CHART $104.88
8/8/2018 032034 PRESS PUBLICATIONS PUBLIC HEARING-FISCHER/FRUTH $82.53
8/8/2018 032034 PRESS PUBLICATIONS CANDIDATE FILING $22.92
8/8/2018 032034 PRESS PUBLICATIONS PUBLIC ACCURACY TEST $22.92
Check Nbr 032034 PRESS PUBLICATIONS $233.25
8/8/2018 032035 PRO CARE COMPANIES,INC. LAWN MOWING- PARKS $7,000.00
8/8/2018 032035 PRO CARE COMPANIES,INC. LAWN MOWING-CITY HALL $500.00
8/8/2018 032035 PRO CARE COMPANIES,INC. LAWN MOWING-CENTERVILLE RD $1,850.00
Check Nbr 032035 PRO CARE COMPANIES,INC. $9,350.00
8/8/2018 032036 WSB&ASSOCIATES 2040 COMPREHENSIVE PLAN -SERV THRU 6-30-18
Check Nbr 032036 WSB&ASSOCIATES $2,550.25
Total Checks$100,024.65
CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1
Check Issue Dates: 7/19/2018-7/26/2018 Jul 26, 2018 06:25PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
07/18 07/25/2018 12116 DELTA DENTAL AUGUST DENTAL INS 1,348.50
07/18 07/26/2018 12117 AMAZON PET SCANNER 1,732.49
07/18 07/26/2018 12118 ANOKA COUNTY 2ND QTR CJDN/MDT 540.00
07/18 07/26/2018 12119 ANOKA CO TREASURY OFFICE AUGUST BROADBAND 75.00
07/18 07/26/2018 12120 ANOKA COUNTY SHERIFF'S OFFICE MIDWEST REGIONAL FORENSIC LAB 10.00
07/18 07/26/2018 12121 ASPEN MILLS, INC BRASS BARS 252.10
07/18 07/26/2018 12122 CENTENNIAL UTILITIES JUNE UTILITIES 323.87
07/18 07/26/2018 12123 CONNEXUS ENERGY ELECTRIC JUNE 2,337.69
07/18 07/26/2018 12124 CONSOLIDATED COMMUNICATIONS PHONES JULY 371.32
07/18 07/26/2018 12125 DON'S CIRCLE SERVICE, INC OIL CHANGE FORD SUV 313.81
07/18 07/26/2018 12126 EMERGENCY MEDICAL PRODUCTS,I NITRILE GLOVES 13.39
07/18 07/26/2018 12127 JP NIXON CONSULTING LLC SEARCHES&SEIZURES D SPRENG 210.00
07/18 07/26/2018 12128 MHSRC/RANGE EVOC LAW ENFORCEMENT CLASS B 425.00
07/18 07/26/2018 12129 NEAL A. NOREN BLDG MTC HOURS JUNE 285.00
07/18 07/26/2018 12130 OFFICE OF MN IT SERVICES WAN SERVICES JUNE 57.20
07/18 07/26/2018 12131 PETTY CASH/LOGAN LARSON POSTAGE 40.20
07/18 07/26/2018 12132 POPP COMUNICATIONS DSL LINE FOR WIFI 70.90
07/18 07/26/2018 12133 CITY OF ROSEVILLE JULY PHONE SERVICES 357.80
07/18 07/26/2018 12134 SUNRISE PAINTING& BLDG SEALING 8,400.00
07/18 07/26/2018 12135 TOP GREEN CO. PVB REPAIR 561.70
07/18 07/26/2018 12136 TWIN CITIES TRANSPORT & RECOVE TIRE CHANGE 35.00
07/18 07/26/2018 12137 WHITE BEAR LK POLICE DEPT ID CARDS 140.00
Grand Totals: 17,900.97
Check#12114-12115-Payroll
M = Manual Check, V=Void Check
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 7/11/2018-7/24/2018 Jul 24, 2018 11:04AM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
07/18 07/19/2018 8257 20110 BCA/CRIMINAL JUSTICE TRAIN Backgrounds for Anderson, E. & S 64.00
07/18 07/19/2018 8258 30480 CENTENNIAL UTILITIES June Gas, Water(Station 1) 405.59
07/18 07/19/2018 8259 80280 HEALTH PARTNERS August Hospital Ins Prem (Chief& 1,528.32
07/18 07/19/2018 8260 120443 THE LINCOLN NATL LIFE INS C Aug EMS Coord. Life Ins Prem (E 343.61
07/18 07/24/2018 8261 10065 ADVANCED POWER SERVICES CP St. Generator Inspection & Re 1,208.50
07/18 07/24/2018 8262 10600 ANCOM COMMUNICATIONS, IN Replaced Connector on Pager du 13.00
07/18 07/24/2018 8263 10850 ANOKA COUNTY TREASURY D Aug Broadband 112.50
07/18 07/24/2018 8264 11565 ASPEN MILLS, INC Bryce Wasiloski pant 46.50
07/18 07/24/2018 8265 31137 CONNEXUS ENERGY 6/4-7/2 Electric(Station 1) 426.49
07/18 07/24/2018 8266 50120 EMERGENCY APPARATUS MAI ENGINE 11 Replace muffler &out 2,161.72
07/18 07/24/2018 8267 60300 FIRE SAFETY USA, INC Compressor Service, oil, filter, air 684.89
07/18 07/24/2018 8268 60650 FRATTALLONE'S HARDWARE S 2 filters 43.65
07/18 07/24/2018 8269 220200 VERIZON WIRELESS 6/5-7/4 Monthly Phone (Asst. Chie 53.38
07/18 07/24/2018 8270 220300 VOL. FIREFIGHTERS BENEFIT INS Premium for Ryan Buehler 11.00
07/18 07/19/2018 2018012 80050 HSA BANK 2nd Quarter H.S.A. Contributions 1,278.99
07/18 07/19/2018 2018013 210300 US BANK Bound Tree cold compress, microt 628.94
Grand Totals: 9,011.08
M = Manual Check, V=Void Check
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration/Public Works 8/8/2018
TITLE OF ISSUE:
1737 Main Street
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Yearly the city has Corrpro Waterworks inspect the city's cathodic protection system for the water tower. This
includes physically checking the system and verify that the corrosion control equipment is operating properly.
This contract is for professional services, so a second quote is not required. Further, the equipment is highly
specialized and familiarity with our system is important to receiving a thorough inspection. The price is similar
to previous years' costs.
COST AND SOURCE(S) OF FUNDING:
$860.00- Water Fund
REQUESTED COUNCIL ACTION:
Motion to approve quote from Corrpro Waterworks for $860.00.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: Ave Nay
� ] King Other(specify) Quote
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
��� Hausfow,Cipvelatoc�-AganiO-PoemIK
h -A..osAngWos- ntwm
E&na -Mnn"9P-,Lontftw
Watemorks ILivisiun 'FeL 330.725.6681
M AEGION' 1055 est Smkh Road Fax� 330.723.6065
rarrPrip W
Medna,OH 44256 WINW.CorrIpilro com
r
Stiroiuiqvir,"Weir, hnfirastirticiture.
August 1,2018
MR. PAUL PALZER
CENTERVILLE,CITY OF
1880 MAIN STREET
CENTERVILLE,MN 55038
Reference: Cathodic Protection Corrosion Control System
Dear Customer:
Enclosed is our maintenance agreement proposal which will provide for the inspection of the
cathodic protection corrosion control equipment listed therein. Your early acceptance will allow
for the proper scheduling by the Corrpro Waterworks operational facility in your area of this
necessary service to evaluate the corrosion control system in the structure(s)covered by this
agreement. Upon approval,please return a signed copy to the address indicated above. If you
prefer,you may fax your response to 330/723-6065. If you are tax exempt,please provide a tax
exemption certificate along with your order.
You will also note that we have included a checklist of additional tank services we provide.
While these services do not pertain directly to the operation of your corrosion control equipment,
many of our customers have expressed a need for them. In the event you wish to subscribe to any
of these services, simply complete the form accordingly and return one copy to us. Please bear in
mind that the service charges indicated are in addition to the fee quoted for maintenance to your
cathodic protection equipment.
We ask that you please not hesitate to contact us in the event you wish to extend this agreement,
in full year increments,beyond the expiration date indicated or if you have any questions
whatsoever regarding the services we provide. The Contracts Center's Toll-Free number is
800/443-3516.
Very truly yours,
Raychell Whitlow-Long
Contracts Administrator
Enclosure
Fi's
AL SERVICE
°" 1 ikprI
WATER u STORAGE TANKRI CLARIFIER Customer: 2542022
Stu°Dungan.SaPeur:nnfaastrr.rcta•aira.' CATHODIC PROTECTION SYSTEM(S) Contract: 72958
...........................................................................................••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••,,,,,,,,,,,,,,,,..,................................................................................,,...,,......•.•••,,,••••••••••••••••••••••••••••••••••••••••••••••••••••,
CCI:.::IN°ru::::utVllLLE,CII7"Y OF 1055 West Smith Road
�8, MAIIIN SFl:llra::::I Medina, OH 44256
CENTERVILLE MN 55038 Phone:330.725.6681
UNITED STATES Fax:330.723.6065
contractcenter@corrpro.com
ATTN: MR.PAUL PALZER
Structure CPiapadh [)esrnstlirAnA'V....ocatlir.:un systeario Nit). I:::"Ilaim Amount
,•••••••••••••,,,,,,g „.w•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••...........................
Single Pedestal Water Tank 500,000 76450 C 860.00
For contract pelrlod 101•t12018 through 9/3012019 To•tat Lump Suint 86000
All service plans Include one site visit per contract term to include i through 5. Additional plan services as noted below.
1.Tank-lo-Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank.
2.Electrical Measurements to test anode and reference cells.
3.Inspect,test.and clean rectifier,controls,meters,contacts,wiring and connections.Replace fuses as required.
4.Ad ust system for optimum corrosion control on submerged metal surface of tank.
5.Su mit report with all data obtained,evaluation of data,and recommendations for continued performance.
Plan"A" Service: Includes one annual inspection as indicated including repair and/or replacement of anodes and rectifiers as required.
Plan"B"Service: Includes one annual inspection as indicated including repair and/or replacement of anodes as required.
Plan"C" Service: Includes only services listed in items 1 thru 5 above.
Plan"AA"Service: Includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement of
anodes and rectifiers as required.
Plan"BB"Service: Includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement as
required.
Plan"CC" service: Includes two inspections annually as indicated including spring installation and fall removal of anodes.
Payment is due at the start of the contract period.Additional repairs or replacements of system components would be subject to the subscribers approval.This agreement
does not effect in any way the original warranty on the system(s)described above.Corrpro agrees to maintain General Liability Insurance and Workmen's Compensation
Insurance during the annual service period.Client and Corrpro agree that neither party shall be responsible to the other party for incidental,consequential,indirect,punitive,
or exemplary damages with respect to any claims,disputes,or other matters in question arising out of or relating to this Agreement or its termination,and Client and Corrpro
herby waive such damage.Corrpro's total liability to Client shall not exceed the amount of compensation actually paid for the services,products,or materials giving rise to
the claim.Client and Corrpro waive all rights against each other and any of their subcontractors,agents and employees for all loss or damage to property or its lass of use.
Please Include Job Site Contact Person:
•••••••••••••••••••••••••••••••••••••••,,,•......................................................................................................... Phone Number.I.,,,.,.,..—
CORRPRO COMPANIES, INC. SUBSCRIBER'S ACPT E
r �
Signature: .......................................................................... ,,,.....................................................................................,,,,,,,,,,,,,,,,,,,,,,,,,,,_.•••••••••••••........................•••••.
Whitlow-Long,Raychell Y
Date: 8/1/2018 Printed Name 1 Title; •••••••••••••••m,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,..
Date: .............................................................................................................................................................................................................................................................................
Subscriber to mail one signed copy to CORRPRO at the above address.
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration 8/8/2018
TITLE OF ISSUE:
1407 Mound Trail
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The owners of the above stated address have submitted for and obtained a zoning permit along with an
encroachment agreement, fees have been paid and the Building Official has inspected the property and
determined that the location of the fence would not hinder drainage on the parcel or add drainage to surrounding
parcels.
Please see attached.
COST AND SOURCE(S) OF FUNDING:
Paid for by Homeowner(Encroachment& Recording Fees)
REQUESTED COUNCIL ACTION:
Approve as submitted.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: Ave Nay
� ] King other(specify) Encorachment Agreement w/Building Official
Love
0 Paar Signoff
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
........... ............................................................................. ....................................... .............
l�qN;CR1 [!IME'l�14"'III'AGREEMEN'llf'
1,1E ENT ("Agreenienf') rens made this __m.___ __ day of 2018 by and between
the CITY OFCENTE.RV1.[,.[...E a Min.n.esota, n"Ifflnicipal corporation ("City"' a
), ir d M I ich
.1 .h. act.
Charles Lobi nsky. asingle individual ("Lando wner").
RECITAI.S
.A. I.andowner owrier, in -Fee as tenan.t the real pimpefty situated iir.,i, .Anoka County,
Mnnesota, legally described as follows C'Subject Property"):
PIN #15-31-2243-0018 1,0T 10 BLOCK 1 THE SHORES 'I::X
'11,11A.11' .M."T IDF' SD 1:.." "::1T 1"'Ra 'hS (Y'1E7 F10.11'.1.1
D.IF!,S,C 'S'W COR iOW, S.ID
1]BIG 24 AADI 4") E,
A, Frr 'm A, 1?170PSVIE�
S SIE) 13.1R.,(."'."T", It 3A5,.,.I!..I 1
OF SID 1,10T 1.42A.21FT S (...)F NTE
jC�I(.')R,.,'TJIIE1R,E 1(W & m;;D 1_1111,,TE T1`11EIRRE
TEIRISA', SIURT T111('.) EASIB (,')F RLE (w'
1407MOUND TRAIL
1B. Landowner(s) desires to connect/locate a fencewithum the right.-of-way/drainage
ana-I utitity easement in -their side(s)/rear yard. Landowner(s) seeks permission .frorn the City to
encroach in the City's right-of.-way/drainage tLnd xifflity easement..
NK.YW, 'rE:IER_EF(.Y.RE, N OF 1`11EIR MUTUAL COVENANTS,
"THEPALR."'rlE,S ,A.G:.R,..E'E .A,L,"� FOIJII..,(.)W&,
I Tille, (.."'ity Illlferifaby M... -ants IandowntT(s) penx,nissioiia to L'W;iaiaroach into the Y.S
rip
,.,int-(,:)f'-)Aray/,drir,,a,ge and uti'llityeasement in si&:I('s)/rear yard their-nftunt inidiaftd on.thia,
attached. EXHIBIT "A".
I Piothing in this Agree-ment shall be deemed an abcwii�Jonraent, vacationi or, waiver
of the City's interest in the right-of.-way/drainage and utility ea2wment(s).
I Ezndovvners, For the n'll.selues, fler hf,-,iirs, sucot,,ssors and assigns,, bi.e.reby agre(;,, to
defend, indernnify and hold -the City hann.less from all msts an.d ex.penses, claims and liability,
inclu(fing attorney fees, relating to or arising out of the grant to Landowners of perr-nission to
encroach into the City's right of way/drainage and utility ens ernent(s), Landowner's finther agree
to indemnify and liold the City Iii armless fih.ym any damaj.;e causcxI to theSub�ject Property &F, an
result of radintenance of the City's riot of way/dram. age and utility easernent(s), including any
damage to the caused in "&ole or:p by the encroachment into the City's right of way/drainage
and utilityeasevnent(s).
4. The City does not warrant title or guarantee the continuing right of Landowners to
maintain the i. . inn the City's right of way/drainage and utility easem.ent(s).
51I...,andowners, may not replace the :fence in tIic City"sno t of y/draina, i
d
utility eascanciat(s) if the is darnag edto more tln.aann. fi t;y pe-n.x�,,nt (50%) of its fair market
value, asmeasured inunediately Prior to the darnig e.
6. "Me City may direct removal offlie fence, at the ["andowners" sole cost and
O:xp(,'TISe,, upon thirty (3(..)) days written notice if the City detennines that the fiance 'will interf.bre.
with said use..
7. This Agreement sllall runwith fl]A:111 lann.] and shallberecoz.&A agairuil"t the title. Ito
the Stioject Property.
2
By-
jeff Pau, Mayall.
By�
Feresa Bender, CRI)Yl Clerk
.111:1 R.0.PER.TY0`ltS
B-
........................
B,
..............................
--------------------------------
STATE 0FMVl,'Yr.A
)ss.
Theflorequ,)i h
!1ouncil ic)f ("eml-,enfifle, minnesicAlia, vft a milecting held thiicn ........ day of 21018 was
aclicnalivIed,ged beffire me this dav of"
...................... ........................I................................... .........................................., by Jefl',Pwir and Tensa Bicmdim,
Pdayr.,vir anid pa rc
C Clerki'l .,,',Pecfl`V& ' Of the Cit-,y af' a Minnit.-sota, aunicip
[ty,
Ick)rprarlafix.m.
Notary Public
STY
VTE OF M111,4PifESOTA,
Iss
IDDILIP,l Ill (,)F )-k )KA
"I'llhe foregoling instrument ww;;� acknowledged before me -ffiis ITh,�,All"fely I
a s�ine indivii(bial. ill "Landommee'
,�&�/ Michacl Charles I,obihslky ggwiiii
RA T BY CITY OF CEM.PERATILLE
.18 8 0 Main S tre et
Centerville,MN 55038
aulllTAW Pm w, DIY
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CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration 8/8/2018
TITLE OF ISSUE:
7375 Old Mill Road
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The owners of the above stated address have submitted for and obtained a building permit along with an
encroachment agreement, fees have been paid and the Building Official has inspected the property and
determined that the location of the retaining walls would not hinder drainage on the parcel or add drainage to
surrounding parcels.
Please see attached.
COST AND SOURCE(S) OF FUNDING:
Paid for by Homeowner(Encroachment& Recording Fees)
REQUESTED COUNCIL ACTION:
Approve as submitted.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: Ave Nay
� ] King other(specify) Encorachment Agreement w/Building Official
Love
0 Paar Signoff
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
.............
............... .......................... ......................
A(
2018 by and benm.:Iem M�EMENT' ("'Agreement") ,was inade th'Is 21 day of
the C111"'Y' llrW CENF'I'Elk,IVILIE.E, a Mirirm;,,sota rrmxnid�jpal cir.mil.mratif,:- ("C"t nd �Sara. Jr.y ko:lirl
I )rl a
and Williarn.Roy Ison.a mam.",ed =Lqle ("Landowners").
RECITAI.,S
.A. Landownier ia%xvners in fis taoant therea], property situated in Anoka Courvty�
Minnesota, legaHy desc:nbed asfollows C'Subject Prcy.perty"):
PIN#14-31-22-31-0056 .1 x:.A 4, Block 1, CleuwatitT, Crele�k �:,.:,'w
Sltatles
7375 Old.mifl .ploy d
.1131.1 Imidowner(s) desiress, to ormstruct/locate, two retaininf.ls (of 5' nn' nnn
heig-lit in liart ain areas) lir.)f t1w anid utility easliennim.-lit in tblimrrear yard.
Lam Jn
o,vverTk
(s) sts pe mission ftorrli the City to in e, City�:'
the, r.i.,.Fht- of-way/i ,iira'men;L�e
aml
i�[ow, rlAFREFORE, rN CONSIDERA."'FIGN (."W THEIR WITIJAL COVENAN"I'S,
THE PARTIESAGREE ASF('..)I.,LOW'S:
1. The City hirarri.,'.6y grants I,an&YYvner(.$), perriaissiorl to etleroach inAo the City's
i-lig,b,$-of.'-wayld::raiiii,ap-o anud utility easlement in their rear yard to 'tl,.I:e emterit indicated on the
2. Mm,milmi:n in diisAj.p. -effnent shail be deeied an abandonment, vacatiorir (.x.- '"raivt-T,
of f1hic Oity's intexe,,'a in the r':iLIP:-.o,['-wa,y/dr-ai.r:uage and utility easlement(s)
3. -fb:r thr.inaiselves, t1ileir heiiii-S,, slucce&!�!Iors fill d Wssi s
gn , lierelby agree to
de&nd, indinniiriifY and Ilhmummld iffie Cityhwmliess from all costs and exp(:;,nses, cillaims and liability,
incliading attomey, &esl retaking rtlrm O]IF B.IiSE13�g OUt of the pant to LandovvniirNirs o[`IICmtrrnMissh::m to
encnx,wili i.nto the Ciit�y`s riA.pt m:)Uwayldndrtaw,rmd i,xtility easemerit(s). 11 &iadummeirs, ".3her agpve
to indenainify and hoh-Fthe CitV, IIhiammless from mm,Y dam.age, causeci to the Sidhject Prqper�y as a,
result of Ittie City'�sl iidght of,waykintinage, an.d. liatility easiemm=[(s), inctiading!, anY
darnage,to the icausmfln wiljoile, or it.,mart by dw encrozichmmil into illnomm (...'.5ty's rig of ly/draina �e
.,,jh:t w� 9
and utility mement(s),
4, nie City idoiens ruA'waw arrant title or gmanint ee tht--,� continuing ri,&of Land'Wwners. to
ii=intaiiiii t1he 16nce in'the Citysrig, tYV
of wo. drainqzpe and utility easimment(s).
5. Landowners may not rep[ace the retairiiing walks) :in th.e City's right of
IMITYA.I.raina t and utfl[ity eaSenIv;nt(!;;) if tht" retaiii�-iing wall(s) aria darnage-A.I. ilDo :m'Eiim)re th= fifty
Twxcei"It (50%) of ills Iffik markat-vallut,,�, asxn.eaSLIWMI iiimm1eAi,,at(,,-,IIIy prif,-)r t.c.) rthe darn,agmm,
6 City imay dirwTx.:,.,t rimmomu'al of the.wtaining wall(s), thiv,Lindo,,v�,niexs' solip Ir,nmxst
awl e-.,1,cpens e, liapon thirty(30) da, if 11he Citdete
y n-ninies tN: the irt-,taiining wall(s)
'Y
Mri111 interf"ne'vvith, &did usio,
7. 111is Agreciment si-iall run witliffile Ilhmmmmd and shill. iblerecoiii-ded against t1le, title to
the Subject.Pro.perty,
CITY(AF CENT1.71t
f�3y:...............
Jeff Paax� Mwyor
2
By:
cresa Ran dm', City C
PROPER" 'Y (..PvV-�ITERS
By,,
STATE OF MDFNES10"I'A
)ss.
CGLINTYOFANOKA.
'I'll .foreg,,oin,g :i.nst'n.tiirne.nt,, hua,vi-ng been. dilflly adc)ptccl an .ppirovejJ by vote of the City
council.1 of cemt1mville,, I�dinnesota, at. a mecting held th . ..........................................
. ................. da',y iiar .. 2018 leas
� ........................................................I
ack-,i�.iowlfxlged be: re methis ic,,Lay of 'b, Jef.: ' Paar ar.'Id, `I'ere'sa Bendar,
.............
ma-rim and City Clerk respec"tive-ly. , of ttic City of Gfmtervill.io, aMinnesota mt,11,nicipal.
c,.urporadon.
Notary I)ubfic
STATE OF MINNESOTA
�ss.
COUNTY O.F.ANO.KA.
The cou (
foregoing imstniment was acknowledged before :me tt.us,, day of
Sara Joy.Iso n and William boy Is on amarded .ple "Landownee).
Notary Piiblic
DRAFTED BY CITY OF ('..'.ENTERVILI E
1880 Main Street
Centerville, MN 55038
3
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CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration 8/8/2018
TITLE OF ISSUE:
Res. 918-OXX - A Resolution Proclamation for Constitution Week
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The City for many years has supported the Daughters of the American Revolution by Proclaiming Constitution
Week.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Approve as submitted.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
18-OXX
Vote Record: Ave Nay
� ] King Other(specify)
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #18-0
A RESOLUTION PROCLAMATION FOR CONSTITUTION WEEK
WHEREAS: September 17, 2018, marks the two hundred and thirty-first anniversary of the
drafting of the Constitution of the United States of America by the Constitutional Convention;
and
WHEREAS: It is fitting and proper to accord official recognition to this magnificent document
and its memorable anniversary; and to the patriotic celebrations which will commemorate the
occasion; and
WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the
President of the United States of America designating September 17 through 23 as Constitution
Week,
NOW, THEREFORE I, Jeff Paar by virtue of the authority vested in me as Mayor of the City
of Centerville do hereby proclaim the week of September 17 through 23 as
CONSTITUTION WEEK
AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by
vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties,
remembering that lost rights may never be regained.
PASSED AND ADOPTED by the City of Centerville this 8th day of August, 2018.
Mayor, Jeff Paar
Attest:
City Clerk, Teresa Bender
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration 8/8/2018
TITLE OF ISSUE:
Res. 918-OXX - Proclamation for Domestic Violence Awareness Month
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Standard and routine. For many years we have been supporting the efforts of Alexandra House and their
mission.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED COUNCIL ACTION:
Recommendation for approval.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Res.
Vote Record: Ave Nay
King Other(specify)
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #18-0
A RESOLUTION PROCLAMATION FOR DOMESTIC VIOLENCE AWARENESS
MONTH
WHEREAS, the community problem of domestic violence has become a critical public health
and welfare concern in Anoka County; and
WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in
Anoka County and perpetrators of said crime are subject to prosecution and conviction in
accordance with the law; and
WHEREAS, over thousands of women, men and children have and will continue to access
assistance from Alexandra House, Inc., a domestic violence service provider; and
WHEREAS, domestic violence will be eliminated through community partnerships of concerned
individuals and organizations working together to prevent abuse while at the same time effecting
social and legal change; and
WHEREAS, October is National Domestic Violence Awareness Month; and
WHEREAS, during National Domestic Violence Awareness Month, Anoka County
organizations will inform area residents about domestic violence, its prevalence, consequences
and what we, as a concerned community can do to eliminate its existence.
NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that the City of Centerville
proclaims October to be Domestic Violence Awareness Month.
PASSED AND ADOPTED by the City of Centerville this 8th day of August, 2018.
Mayor, Jeff Paar
Attest:
City Clerk, Teresa Bender
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration August 8, 2018
TITLE OF ISSUE:
Old Mill Estates
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Attached are the submitted plans for a Preliminary Plat of Old Mill Estates and a planning memorandum
explaining the associated land use applications. Also attached are the draft minutes from the Public Hearing,
held at the Planning and Zoning Commission Meeting on July 31, 2018. Finally, a color sketch of the proposed
development, reflecting changes recommended by the Planning and Zoning Commission is attached.
COST AND SOURCE(S) OF FUNDING:
No cost.
REQUESTED COUNCIL ACTION:
Motion to approve the Preliminary Plat and Rezoning, with conditions as recommended by the Planning and
Zoning Commission.
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
X
Vote Record: Ave Nay
King Other(specify) Planning Memo
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
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2335 Highway 36 West, St. Paul MN 55113
Memorandum
DATE: August 8, 2018
TO: Centerville City Council
FROM: Phil Carlson, AICP; and Beth Elliott, AICP, Stantec
RE: Old Mill Estates - Preliminary Plat and Rezoning
BACKGROUND
Todd Christensen and Jim MacKinnon have submitted an application for a preliminary plat and
rezoning for a residential project to be called Old Mill Estates. The proposal subdivides two parcels
into 34 single-family lots at 7384 and 7396 Old Mill Road. The subject property is approximately 20
acres on the northern border of Centerville and is surrounded by existing residential to the west
and south and the potential for residential to the east and north. Acorn Creek Park abuts the
property on the southeast corner.The northern boundary is the City limits with Lino Lakes. The
Planning and Zoning Commission reviewed these applications at their meeting on July 31, 2018.
®r"',ed "Al
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August 8, 2018
Centerville City Council
Page 2 of 6
Old Mill Estates-Preliminary Plat and Rezoning
PLANNING ISSUES DISCUSSION
1) Comprehensive Plan and
Zoning � �,, �g� �
In the 2030 Comprehensive 196
Plan, the property is guided �� r 384 ,G, R
Low Density Residential. The - '
L O.W&MA
Existing Growth
PoAuaarw CA'NremWWt'P WA'idl+¢MMp6o�
�� � �Illlll�lll�lf ww uaa � mu�w+oa,�
Management Plan identifiesthe parcels og � w
achangei
area of n a po potential
N
away from its agricultural OWN
context to Low Density
Residential.
1
The property is zoned R 1
which allows for one single-
family lot per 10 acres. It is 7396
bounded by R5 to the
Z,z1,
the east
sootenRia to R2A with a 84
��
PUD), and R2 across Old Mill
Road to the west.
rc
proposed
g
o
The ro osed zoning is
Consistent With the
comprehensive plan, as �' "'"� a
j � K
R2A and the proposed
14 )
� � w
,• or
layout represent a low '
density land use.
2) Application requirements
a. Preliminary Plat
The applicant is requesting approval of a Preliminary Plat for 34 single-family
residential lots. In the original submittal, New Street A connects to Old Mill Road
and ends in a cul-de-sac and new Street B connects to Old Mill Road and Revoir
Street to the south. There are two "remote" lots proposed on the east side of the
project that are accessed by a private drive.
b. Rezoning
The applicant is requesting approval to rezone the properties from R1 Rural
Residential to R2A Single Family Residential. All lots meet the minimum of 11,500
square feet and 80-foot width. The property is about 19 acres total, of which 5 are
wetland, leaving 14 acres net. 34 lots = 2.4 units/acre.
wfflh r„ �?rnrnunii,/ in rrfirrl
August 8, 2018
Centerville City Council
Page 3 of 6
Old Mill Estates-Preliminary Plat and Rezoning
3) Planned Unit Development
The applicants originally submitted an application for a Conditional Use Permit for a
Planned Unit Development to address any non-conforming lots and the private
drive. At question were the two remote lots since their configuration and use of a
private road were not in conformance with the City code. City staff worked with
the development team to bring the lots and street into conformance to avoid a
PUD. The compromise recommended by the Planning Commission would have all
lots in compliance with the City's standards including public road access.
4) Street layout
As proposed, Street A
is a 720-foot long cul-
de-sac that connects
from Old Mill Road �
and runs east-west
through the
development. Street �,,,,,,�
„
B also begins from Old
Mill Road and
connects to the
existing Revoir Street
cul-de-sac to the ,� �� y �, t
AN
south.
5) Trail/sidewalk connections
a. An existing sidewalk runs along
NPIN aya�gp/rl��riii l��r�o vur�yii��D�r�JDI�IU'1Vyu�V�JyJJ�yI JG�11�n�Y�JJ)�Jp��J)
Old Mill Road from Revoir Street
and ends at the southern edge
of the proposed development's
property line. The plat does not
provide a level of detail to
identify sidewalks on the two
new streets.
b. A trail or sidewalk through the
development that connects to
Acorn Creek Park would be
desirable. Encouraging active modes of transportation can reduce car traffic
impacts while traveling to existing nearby community amenities. The two residential
developments bordering the park are connected to it via a trail or sidewalk.
wfflh r„ �?rnrnunii,/ in rrfirrl
August 8, 2018
Centerville City Council
Page 4 of 6
Old Mill Estates-Preliminary Plat and Rezoning
c. Extending the sidewalk connection on the east side of Old Mill Road would be
preferable. While this too would dead end on the northern boundary of the
development, the land to the north is developable and could eventually extend
the Old Mill Road sidewalk further north to Peltier Lake in Lino Lakes. A connected
sidewalk would allow Old Mill Estates residents to walk south to Main Street,
Centerville Road, and Centerville Elementary School.
6) Drainage plan
a. Wetlands-The inventory identifies a significant area of wetlands in the
northeastern and eastern portions of the development area. A narrow strip of
wetland exists in the far northwestern corner and another is in the middle of the site
where Street B turns south to connect to Revoir Street. The preliminary plat
proposes four areas of wetland fill totaling 13,125 square feet, or 0.3 acres.
b. Drainage -The proposed development includes a long narrow stormwater pond in
the center of the site to capture runoff throughout the development. A small pond
is included in the northwest corner. Drainage swales between each lot direct
water away from wetlands and the residential development south of the site.
PRELIMINARY PLAT CONCEPTS
Developer Todd Christianson came to the Planning & Zoning commission on July 31 with a revised
concept plan "Concept B." The Planning and Zoning Commission recommendation resulted in a
further revised "Concept C."
a. Concept B.
i. Trail.A public trail was proposed to connect Street A with Street B for
improved pedestrian and bicycle access south to Acorn Creek Park.
ii. Private road connection. The private road was revised to connect to Street
B rather than terminating in a cul-du-sac as was proposed in Concept A
(original submittal) for a continuous connection from Street A to Street B for
residents and emergency vehicles.
b. Concept C.
i. Trail.The public trail proposed in Concept B was extended to follow the
east-side of Street B to cross the private road and connect to Acorn Creek
Park.
ii. Sidewalks. Sidewalks have been added to the south side of Street A, north
side of Street B, and the east side of Old Mill Road through the length of the
development site. This would connect to the public trail and through to the
residential development to the south and Acorn Creek Park.
iii. Private road. The private road was revised to be a rpublic street connecting
with Street B and terminating in a cul-du-sac rather than connect with Street
wfflh r„ �?rnrnunii,/ in rrfirrl
August 8, 2018
Centerville City Council
Page 5 of 6
Old Mill Estates-Preliminary Plat and Rezoning
A. As a public street it would meet the requirements of a public roadway.
This revision was made to accommodate the original number of lots
proposed in Concept A and eliminate issues surrounding private roads.
iv. Stormwater. The ponding areas have been expanded to more thoroughly
accommodate stormwater away from the wetlands and residential
properties to the south.
v. Additional lots. Concept C below shows options for additional lots along
the new road to the east. This depiction is only an example of what is
possible and needs to be evaluated for feasibility by the applicant.
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CONCEPT C
RECOMMENDATIONS
The Planning & Zoning commission recommends the City Council approve a Preliminary Plat
consistent with Concept C and the Rezoning from R 1 to R2A with the following conditions:
a. Sidewalks shall be included on the east side of Old Mill Road from the existing
sidewalk to the south and the property's northern site boundary, on the south side
of Street A, and on the north side of Street B.
b. The proposed private road in the eastern portion of the development shall be
public and meet the requirements of a public road. The section of private
roadway to the north that meets the Street A cul-de-sac shall be eliminated with a
new cul-de-sac. The new public road shall accommodate any lots that conform to
zoning and other applicable standards.
,l��i wiir'1 r„ �,rnrnunii,/ in rrfirrl
August 8, 2018
Centerville City Council
Page 6 of 6
Old Mill Estates-Preliminary Plat and Rezoning
c. The developer shall work with the City Engineer to further evaluate the water
drainage system along the southern site boundary for potential impacts to
adjacent residential backyards.
d. The development shall include a trail as proposed in Concept B as shown in the
Planning & Zoning Commission meeting on July 31, 2018. The trail shall connect
Street A to Street B and extend on the east side of Street B to the connection with
Revoir Street and Acorn Creek Park.
e. The rezoning from R 1 to R2A is contingent on approval and recording of the
development's Final Plat.
NEXT STEPS
City staff will continue working with the applicants to implement City Council conditions in a Final
Plat. The Final Plat will return to the City Council for approval along with a developer's agreement.
,,,I i wfflh r„ �?rnrnunii,/ in rrfirrl
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
Pursuant to due call and notice thereof, the Planning and Zoning Commission held its regula
meeting on Tuesday, July 31, 2018 at 6:30 p.m. 0'
PRESENT: Chairperson Darrin Mosher 0 '
Commissioner Linda Broussard Vickers
Commissioner Mark Haiden
Commissioner Kim Ganzel
Commissioner Darrell (DJ) Olson, Jr.
ABSENT: Commissioner Nick Twohy
Commissioner Ben Fehrenbacher
STAFF: City Administrator/Engineer Mark Statz
City Planner Beth Elliot(Stantec)
OTHERS PRESENT: City Council Liaison Russ Koski
L CALL TO ORDER. The meeting was called to order at 6:31 p.m. by Chair Mosher.
1. Roll Call
a. Twohy and Fehrenbacher absent
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Motion by Commissioner Broussard Vickers, seconded by Commissioner Mosher to
Approve the Agenda as presented. All in favor. Motion carried.
IV. AWARDS, PRESENTATIONS,APPEARANCES
1. Informal Review, 1721 Heritage Street—Fence Location
The following item was handled after New Business:
Mr. Ed Szulim of 1721 Heritage Street appeared before the Commission for an informal
review of a proposed fence. He made an appearance last meeting as well. Mr. Szulim's lot
is unusual because it is on a corner, with the home facing the long side of the lot, not the
narrower side. This leaves him with nearly no backyard whatsoever. The side yard to his
west is spacious enough for a fenced-in area but code does not allow this. Mr. Szulim was
seeking the Commissions informal thoughts on what could be done to achieve his goals of
having a reasonable fenced-in area. The Commission understood his plight and thought
the use seemed reasonable, but had mixed thoughts on whether or not the situation would
lend itself to a variance.
Page 1 of 4
City of Centerville
Planning and Zoning Commission
July 31,2018
Mr. Szulim was told that a fence could be placed in an east-west direction across his
property from a point 10' back from the front of his home. The commission is interested
in reviewing this portion of the code, but at this time, it is all that is allowed.
V. PUBLIC HEARING/INPUT
1. Old Mill Estates
Mr. Todd Christianson and Jim MacKinnon have submitted an application for Preliminary
Plat, Rezoning and a Conditional Use Permit for a Planned Unit Development. The
preliminary plat contains 34 single family lots and is proposed for an R2A zoning on two,
contiguous 10 acre parcels owned by Mr. Fischer and Ms. Fruth, respectively.
Administrator Statz gave an overview of the application along with Staff's
recommendation that action on the plat be tabled to allow the developer to redesign his plat
with a more interconnected street network. Mr. Statz showed a concept of such a design,
drafted by the city's planning consultant. Additionally, a hand-out was distributed and
read through, outlining the sections of the city code and comprehensive plan which
supported staff's position.
Chairman Mosher asked the applicant to give an opening statement. Mr. Christianson
stated the reasons for the design of his proposed plat and explained how he felt staff's
concerns could be addressed through the addition of trails and sidewalks. He also
expressed that their engineers had tried several layouts similar to the one drawn by the
planners, but they all resulted in the loss of at least one lot, if not two. With the loss of one
or two lots and an additional 300 feet of street required by the alternate layout, it made the
economics of the development untenable. Further, in looking at the connecting road, Mr.
Christianson did not see why anyone would use it except for the rare inter-neighborhood
trips, most of which are within walking distance anyway.
Mr. Christianson was asked about the estimated home values he thought would be built
and stated that he expected them to be approximately $500,000.
Chairman Mosher opened the Public Hearing for a Preliminary Plat, Rezoning and
Conditional Use Permit for a Planned Unit Development for Old Mill Estates at 7:15
D.M.
The following people addressed the commission during the public hearing:
Cathy Fruth —7384 Old Mill Road: Mrs. Fruth stated she is one of the landowners selling
to the developer and supports the layout as presented and doesn't see a need for the
additional road connecting streets A and B, proposed by the planner. She is a long time
resident of Centerville and has plans to move out of state.
Fred Fischer—7396 Old Mill Road: Mr. Fischer stated that he is the other property owner
selling to the developer. He has also been a long time resident and has enjoyed living in
the community. He is in support of the proposed development.
Page 2 of 4
City of Centerville
Planning and Zoning Commission
July 31,2018
Mark Cunningham — 1853 Revoir Street: Mr. Cunningham is the second to last lot on
Revoir Street. He reminded the commission that this neighborhood is the only R5-zoned
development in the city. He does not wish to have two backyard neighbors and prefers that
lot lines of the new homes line up with those on his block. Mr. Cunningham enjoys living
on a dead end and has concerns with the landscaping and drainage in his and other
neighboring backyards. Having larger homes that sit several feet higher than the ones
along Revoir also concerns Mr. Cunningham, in that they will be the dominant feature on
the landscape and will "all that [they] see".
Mr. Cunningham approached the podium a second time to ask if the higher valuation of the
new homes would drive his value up and therefore raise his taxes.
Administrator Statz said that if his valuation went up, his taxes would go up since property
taxes are based on valuation.
Mr. Cunningham again spoke, asking if the rezoning was "spot zoning"because their R5 is
the only one in the area.
Planner Beth Elliot explained that the rezoning was not "spot zoning" because all of the
zoning in the area was low density residential and fit within the context of the
neighborhood and was consistent with the comprehensive plan.
Mary Franzen — 1845 Revoir Street: Ms. Franzen was concerned with drainage coming
from the new development, into her backyard.
Administrator/Engineer Statz showed the grading plan on the screen and explained the
existing and proposed drainage patterns. He explained that in a 100 year rainfall, water
would come from the proposed development, via an emergency overflow (EOF) route, into
her backyard. Her backyard has a storm drain and should also have an overland EOF.
The city intends to do an audit of EOFs around the city and would work with the developer
to ensure that the one serving her backyard is checked before approval of this
development.
Jodi West — 1825 Revoir Street: Ms. West also had drainage concerns along the south
edge of the new development and in the back yards of those along Revoir. She would also
like to see the new development be zoned R-5 to match their development.
BJ Ison —7375 Old Mill Road: Mr. Ison had concerns about connectivity of the roadway
network. He also wondered if the southern of the two roads could end in a cul-de-sac at
the west end, to eliminate a connection to Old Mill Road. He is concerned with headlights
shining in his windows from the new road.
Nick Jones — 7379 Old Mill Road: Mr. Jones shared Mr. Ison's concerns and asked if
there would be any assessments to adjacent properties.
Administrator Statz stated that there were no proposed assessments associated with this
development.
Page 3 of 4
City of Centerville
Planning and Zoning Commission
July 31,2018
Motion by Commissioner Broussard Vickers, seconded by Commissioner Haiden to
close the public hearing. All in favor. Motion carried. The Public Hearing was closed
at 8:05.
VI. OLD BUSINESS
1. Old Mill Estates
a. Preliminary Plat
b. Conditional Use Permit for a Planned Unit Development
c. Rezoning (Rl to R2A)
Discussion among the commission ensued. Commissioners did not favor the interior
connecting road layout proposed by the planners. They felt that the addition of trails and
sidewalks could serve the purpose of connecting the neighborhood and giving access to the
park. Consensus was also that the layout, as presented, was reasonable. The commission
discussed issues with private roads and eventually proposed that the private road be made
public, and that it be ended in a cul-de-sac, connecting to Street B, with the connection to
Street A being eliminated. This change, would allow conforming lots in the eastern
portion of the plat and would eliminate the need for a PUD.
Motion by Commissioner Broussard Vickers, seconded by Commissioner Haiden, to
recommend approval of the Preliminary Plat and rezoning, as presented with the
following conditions.
1. a. Sidewalks shall be included on the east side of Old Mill Road from the existing
sidewalk to the south and the property's northern site boundary, on the south side
of Street A, and on the north side of Street B.
2. The proposed private road in the eastern portion of the development shall be
public and meet the requirements of a public road. The section of private
roadway to the north that meets the Street A cul-de-sac shall be eliminated with a
new cul-de-sac. The new public road shall accommodate any lots that conform to
zoning and other applicable standards.
3. The developer shall work with the City Engineer to evaluate the water drainage
system along the southern site boundary for potential impacts to adiacent
residential backyards.
4. The development shall include a trail as proposed in Concept B as shown in the
Planning & Zoning Commission meeting on July 31, 2018. The trail shall connect
Street A to Street B and extend on the east side of Street B to the connection with
Revoir Street and Acorn Creek.
5. The rezoning from Rl to R2A is contingent on approval of the development's
Final Plat.
All in favor. Motion carried.
Remainder of Draft Minutes are unfinished at this time...
Page 4 of 4
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CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION J`'
o
Agenda Item# Department: Requested Council Meeting Date:
Administration August 8, 2018
TITLE OF ISSUE:
Letter of Credit Policy
BACKGROUND AND SUPPLEMENTAL INFORMATION:
City code, section 153.36 requires a developer's agreement for new subdivisions. The code requires that : "The
performance of the contract shall be financially secured by a cash escrow deposit or irrevocable letter of credit
as hereinafter set forth." The code further lays out the requirements of the LOC. However, it simply says that
the "Release of the letter of credit will be determined by Council resolution."
Specifics of the process for LOC reductions and final release, therefore, need further clarification. Staff felt this
might best be done through a policy. Attached is a draft of that policy for your review.
COST AND SOURCE(S) OF FUNDING:
No cost.
REQUESTED COUNCIL ACTION:
Motion to approve a"Policy and Procedure To Reduce The Amount Of A Letter Of Credit Issued To The City"
For Clerk's Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By:
Resolution Ordinance Contract Minutes Plan Map
Second By:
Vote Record: Ave Nay
King Other(specify) Draft Policy
Love
Paar
Koski
Montain
Administration Department Use:
Refer to:
Consent
Tabled Until:
Regular
Other:
City of Centerville
Policy and Procedure to Reduce the Amount of a Letter Of Credit Issued to the City
1. Procedure for requesting a reduction to the amount of a Letter of Credit
a. A request to reduce a Letter of Credit must be recommended by Staff and approved by
City Council action (usually on a Consent Agenda).
b. Make request in writing along with supporting documents. Reduction requests must be
accompanied by a line-item pay request to the contractor, or similar detailed accounting
of the work representing the corresponding reduction to the Letter of Credit.
c. Staff needs time to review and process the reduction request. Deadline to submit a
reduction request is two weeks prior to any given City Council meeting.
d. If approved,the City Administrator will author a letter approving the amount of the
reduction.The letter will be addressed to the Financial Institution that issued the Letter
of Credit.The party requesting the reduction will be responsible for having the Financial
Institution issue a new or amended Letter of Credit under the same terms as the original
instrument.
2. Frequency for requesting a reduction to the amount of a Letter of Credit
a. Requests may be made on a monthly basis.
b. More frequent requests for reductions may be made. However, administrative costs
associated with these requests will be charged and payable before the City will consent
to the reduction.
3. Minimum amount of Letter of Credit
A letter of credit cannot be drawn down to less than 5 %of the original value of the
Letter of Credit or$20,000, whichever is greater, until the agreement governing the
project is satisfied.
4. Letter of Credit Reduction Guidelines
a. Reductions to a Letter of Credit will be made in the amount of the value of
improvements complete and approved, as documented in the submitted materials, plus
the multiplier used to calculate the original Letter of Credit. For example, if a LOC is
issued at 150%of the estimated value of improvements, then LOC reduction requests
would be granted in the amount of 150%of the value of work completed, subject to the
minimum restrictions stated above.
b. The city shall reserve the right to issue reductions in any amount less than the requested
reduction, if, in the opinion of staff or council, a portion of the work completed is not
acceptable. Alternatively, the city may simply deny the entire reduction request for the
same reason.
5. Governing authority
a. The terms of any written contract or agreement with the City in conflict with this policy
is the controlling.
Draft Version 07202018
Garbage and Recycling Service
Change Communications:
City Utility Bill
Dat8111"18
Account
,After OWCV2018 Pay $230 41
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B0101100, $217,38;
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Updato roming events:
Fate des iLats-JIUly 117–22',210118-0sit.,www.fetodv%j,ec4,orgj
Music lin,the Pairk-Hidden SpHings-starftgat;0:30 on Tuesdays through the end of July.
For Moro linforination,Vialt www.ceniteirvill�liemin,coifni,
The,City has contracted a.iniew garbage,haulerRepUblie$ervic",The City will be billing garbage allanal
with youir water&sower billl startling the JultylAuguat billing period whi�ch will he sent nu l lirl Sept&mber,
This blill will have ONLY I month of garbagie charges;thereafter.will be bitted bi-monthly,
Facebook
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'Aplished R.,Iesa L u II.J4l "I "Al"..1y 24 Qj'
The City of Centerville is negotiating a new waste/recycling cartacl:with
Republic Services They will commence 1hauling at the beginning of July.
The City of Centerville WOUld like to thanK Waste Management for their 15
years,of dedicated serviceM
1%a REPUBLIC"(9
004, SERVICES
A i I0 jqvojpkreadhed
tie.
ew, Dity ifflIN of Centferve M
0 Iuhlished by is,[�,.,sa ',1 Jul,,4 25 al[Z,E,J 1::111,' ci
Centerville iesideWs will be receiving their Republic Set vice's
recelpIaclestarting tomorrow. It iis anticipated tl,iiat they will be completely
delivered thrOUglIGUI the City by SatUrday evening.The receptacle will be
placed In YOUr drivev,,ay and Unless YOU Ihave notified the City of:any change
in size it Mll be the sante size that YOU'had with Waste Nlanagernent )'DUr
rubbish pick LIP will remain on Fridays along with recycling on Fridays
alRernating with the same moth,andsouth pickLIJ).
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cifty of;cenlerville MIN
lh,�, ell,"'sa E10mlincleii 1 1 Jk.fl, 2,61 �.A 2 1
The City's prevIOUS J)GSt fegal'Cflng Repl.IUHIt- SeNice's will be delivered
Wday or taimol-row to,alll residents of the City of CeinterOille.
A 1:16�O reached I�Mm
City of Cen,Wrvillle IMNI
b,J, eiesa Rendeii I''I July ,A ?"I ,J',1
V'Vaste 'Janagernent will be 1pick�lng up yourvyaste receptacle folhovAng thellr
pickup on Friday. This proc�ess COLdid last thl-OUgh the v,,,eekend 15,0 please
leave�'GLII'viaste receptacle only curbside
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T'hile City, of Centervi[le is negotiating a
w te/r recycHng contract with, IRepublic
Services. They Hi commendng hauding as of
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July 1, 2018 The City wishes to thank 'Waste
Manageiment for their ',1,5 years, of' deldicated
servicetio t ii ty of' Ceintervi II Ile.
11
REPUBLIC�10
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�Aa,.L If YOU have,not yet ieceir,ed your blue,garlbscge,can froirnIRS--J)U lil-SEI'V'iC&s 01
have ceceked the vvrering size can, Iplease call)6ty hall at 6874-429-3232.
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Citi of CeMerwille hAi 26 �
If YOU have,yard vvacte service,y'caru aJ11 get a new ILdUe cant fncm Relaul;alic Sc-vices
in the rext fevv diys. Fllease 1[alLlt yQur green ,yarn waste rest out v�ith the gIND age
a-in it°,vill l he iretriievec1,
' GLH-recycling cal wdl stay and r10U W111 not irecc-iVe'a n7eVd 017e,
City of Cen'terville hAll 25 w,
Blue garbage,cans will be arriving in your rfi uvp-°,vay nn the next few days. YOU can
bring it Ulla to YOU' 17cranse. Use you green girbage can untul YOU lout It OUt Cln
Filday. Leive it cant wnntill Waste Management bricks it Uu D. YOU Wdl continue tO ruse
YOLH existikig Tecyclling container.
Website
7/18/2018
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Direct Mailing from Republic
Services
Froin:Mathiasen,Beverly[mailto:BMathiasen@republicservices.comI
Sent:Monday,July 30,2013 132 PM
To:Mark Statz<MStatz@centerviflemn.com>
Subject:Letters
Hi Mark,
11 received confirmation that the letters were dropped on Thursday 7/26 at the post office. They were mailed regionally so that they would be
in the hands of the residents no laterthan 7/28., We saw that there were FB posts about the letter on 7/29.,Sadly some residents don't open
all of their mail and for those who said they didn't get the letter they probably tossed it.
Thank5r
Bev
Bev Mathilasen
Municipall Serviices Manager
9813 Hying Cloud Drive
lEden lPrairie,MIN 55347
,, bniathuasenC@rppubVicservfces.coni
o 952-946-5302 1: 612-889-732A
f 952-946-53,33 vi 19epiubfiicServices.corn
JR,
REPUBLIC
SERVYCES
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Sulll,rject. I..auriie I all otte IMemorial IPark&Centerville Web Site
IDear Ms. li.dall lotte,
Thank you for the kind words.
The park has been a staph in the community sine it was donated to the City. For many years events have been held
there and many individuals/families have enjoyed their time spent there.
It is wonderful that you can come home,at least virtually, as you stroll down memory lane. I am sorry that Laurie lost
her life way toe young and there still is a piece of your heart that is missing. It was a very selfless act of the family
donating the property in her honors
You come from a wonderful family; it appears that your parents raised you very well even though they overcame to
some extent,very difficult times in their lives.
The City of Centerville is very grateful to have and had such wonderful residents that truly care about the community i
which they reside.
Take care and if you have any suggestions for showcasing the City and the park in a different aspect, please provide
them and we will take them under consideration.
Again,thank you!
Sincerely,
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II:::iiroiii-n: PIlease Do Not Click Reply <su pjpoirt@govofflce.,co inn>
Seint: Satuirday,.Dully 28, 201.8 9::39 IIT
.ro: Teiresa Bender
Sulbjject: Ques-fions, Comments or Concerns (torrn) has been fifled out on your site.,
Your Site has received new information through a form.
Form: Questions, Comments or Concerns
Site UIRL- coiiin
..........................................------ ---------------------
Name. Mary LaMotte
Address:22 Calvary Rd,#40
Questions,concerns or comments., My Dad was Robert(Bob) LaMotte who did a lot for the City of Centerville. Laurie
La Otte Park is named after my sister who was 15 months younger then me.
Alan is the last of us to live in Centerville. I am currently living in New Mexico and went down memory looking at maps
and other happenings,
Thanks for the website that I can go home to anytime.
Telephone number: (763)241-0235
Email Address: M
How would you like to be contacted?:
Email
Do Not Click Reply-This e-maill has been generated from a super-form.
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