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Home My WebLink About2018-08-08 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES August 8, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting of August 8, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski Council Member Matt Montain Council Member Love ABSENT: None. STAFF: City Attorney Kurt Glaser City Administrator Mark Statz City Planner, Phil Carlson I. CALL TO ORDER Mayor Paar called to order 6:30p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar added Check 432037-32050 to Item 41, Consent Agenda. Motion by Council Member Love, Seconded by Council Member King to Approve the Agenda as noted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. July 25, 2018 City Council Meeting Minutes (Not Available) City of Centerville Council Meeting Minutes August 8,2018 VII. CONSENT AGENDA 1. City of Centerville July 26, 2018 through August 8, 2018 Claims (Check#32019- 32036) & (Check#32037-32050) 2. Centennial Lakes Police Claims through July 26, 2018 (Check#12116-12137) W/Payroll Check#12114-12115. 3. Centennial Fire District Claims through July 24, 20198 (Check#8257-8270) 4. CorrPro Contract—Cathodic Protection Inspection—Water Tower 5. Encroachment Agreement—1407 Mount Trail, Fence 6. Encroachment Agreement—7375 Old Mill Road, Retaining Wall(s) 7. Res. #18-011 —Proclamation—Constitution Week 8. Res. #18-012 —Proclamation—Domestic Violence Awareness Month Mayor Paar provided Council with an opportunity to discuss any item(s). Council Member Love requested that Items 47 & 8 be pulled for discussion. Council Member King requested that Item 44 be pulled for discussion. Motion by Council Member Montain, seconded by Council Member Koski to Approve Items #1, 2, 3 and 6 as presented. All in favor. Motion carried. Council Member King questioned whether this is the same company as the City has had in the past providing the services and types of services. Administrator Statz stated that they would provide services 1-5 and if the City desired additional options, fees would be increased. Council Member Love stated that he requested to discuss Items 47 & 8 due to the importance of both issues and is grateful that the City of Centerville recognizes them. Motion by Council Member Montain, seconded by Council Member Love to Approve Items #4, #7 and#8. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Old Mill Estates ( Stantec) a. Prelminary Plat b. Rezoning Administrator Statz stated the applicant was seeking a Conditional Use Permit (CUP) for a Planned Unit Development (PUD), preliminary plat and a rezone of property located at 7384 and 7396 Old Mill Road. He stated that at the Planning & Zoning Commission the CUP request was removed, the City's Comprehensive Plan has the parcels guided for low density as R-2A would Page 2 of 5 City of Centerville Council Meeting Minutes August 8,2018 meet those guidelines. He stated that at submittal, factors of additional lots were not contemplated. However, the developer has since reconsidered the potential for relocation/or modification of roadway(s) within the development allowing for this. He stated that the P & Z Commission recommended approval of a through road from Revoir to Old Mill Road and two (2) additional public roadways which would be cul de sacs. Lengthy discussion ensued regarding trail connection throughout the development to Acorn Creek Park and sidewalks, drainage, overland drainage, installation of additional drain the if determined to be needed, emergency overflow (EOF) and potential for not working appropriately, inlet/outlets, Developer's Agreement, securities, infrastructure liabilities, mechanisms for building sizes, quality of homes along with values, preliminary plat being approval of design and layout for minimal change when filing for final plat. Administrator Statz also reported that with the development a parking lot for Acorn Creek could be constructed. Motion by Council Member Love, seconded by Council Member Koski to Approval Preliminary Plat and Rezoning of 7384 & 7396 Old Mill Road as Presented. All in favor. Motion carried. 2. Letter of Credit Policy Administrator Statz stated that City Code addresses securities/Letters of Credit (LOC) but is unclear regarding reductions and releases of same. He stated that approximately 90% of the LOC is for infrastructure within the development and the remainder if for grading, landscaping, etc. Attorney Glaser stated that the policy was drafted in place of amending the code as code is law and a policy allows for situational variations. Administrator Statz stated that the policy is a tool for developers, aiding them in receiving reductions upon finishing the project in phases allowing them to secure additional securities for other projects. Discussion took place regarding monthly requests for reductions which could be extreme/unwarranted and time-consuming and that the developer should have an appeal opportunity before Council. Motion by Council Member Montain, seconded by Council Member Love to Adopt the Letter of Credit Policy 4. c. to Include "The Recommendation of Staff may be appealed to the Council". All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator Statz stated that he emailed his Administrator's Report the previous day and he would be available to discuss any issues Council desired. He stated that the Public Works Department recently repaired a storm water pond that was leeching water through a berm which nearly empting the pond rather than holding the water. Page 3 of 5 City of Centerville Council Meeting Minutes August 8,2018 He also stated that the crew cleaned the ditch of vegetation and trees/shrubs. Discussion ensued regarding the quality of workmanship, year the structure was constructed and the need for additional attention being paid to these types of structures within new developments. Council Member Koski questioned Administrator Statz regarding a recent realtor approaching the City in regards to property owned by Mr. Gerald Rehbein which they posed a townhome development. Administrator Statz stated that the property is zoned Commercial with the intention that with all other residential development, retail would be extremely preferred in the area. Council Member Koski stated that the Council has discussed the Public Hearing that was held at P & Z with regards to the Old Mill Estates development. He stated that the Commission worked very hard on all issues, he felt that they provided great input and provided Council with an educated recommendation. Council Member Montain stated that he attended the Parks & Recreation Committee meeting where they discussed long-range capital improvements, reviewed Fete des Lacs and their vacancy. He also stated that he attended the Anoka County Fire Protection Council meeting. He stated that Anoka County received a grant allowing for the purchase of new pagers for firefighters. He also desired to thank all of public safety for their attendance and participation in Fete des Lacs. Mayor Paar reported that he and Administrator Statz attended a recent meeting at the City of Hugo. He stated that their Mayor was there along with The Citizen newspaper. He reported that they discussed growth, past and present projects, promotion of the communities, advertising devoted to commercial/industrial businesses, etc. Mayor Paar stated that he recently attended a Quad Area Chamber of Commerce meeting where they discussed promoting Centerville, businesses/retailers and he suggested a Taste of Quad Cities or something similar. He stated that he offered the use of LaMotte Park and reported information from the meeting to the City Administrator. Mayor Paar stated residents should leave their garbage container curbside as Waste Management would be retrieving them on Friday, August 10, 2018. He stated that the residents should continue to utilize the recycling container as the City owns these and Republic Services will continue to use them. He apologized that communication was not timely for residents and explained that due to the inability of the City to announce the starting of their services prior to a contract being signed which involved legal review and negotiations. He also reminded the audience of upcoming activities. Mayor Paar encouraged residents to listen to a local singer, Ms. Ali Hanzal who recently was signed to a record contract and her music is available on iTunes. He congratulated Ms. Hanzal. Page 4 of 5 City of Centerville Council Meeting Minutes August 8,2018 XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adiourn their Regularly Scheduled Meeting of August 8, 2018 at 8:05 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 5 of 5