HomeMy WebLinkAbout2018-09-12 CC Minutes - Approved CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
September 12, 2018
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City
Council meeting of September 12, 2018 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski
Council Member Matt Montain
Council Member Love
ABSENT: None.
STAFF: City Attorney Kurt Glaser
City Administrator Mark Statz
Finance Director Bruce DeLong
I. CALL TO ORDER
Mayor Paar called to order 6:30p.m.
Mayor Paar requested a moment of silence for those who lost their lives associated with 9/11.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Paar added Check 432123-32129 w/Voided Check 432043 & 32128 under Consent
Agenda Item 41 and Council Member King desired for the addition of Item 45, Glyphosate
(Round Up) under New Business. Mayor Paar stated that Council received their minutes via
email with a paper copy before them this evening.
Motion by Council Member Love, Seconded by Council Member Montain to Approve the
Agenda as noted. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
Mayor Paar presented ISD 412, Superintendent Brian Deitz a 1st place trophy for their float in
the 2018 Fete des Lacs parade.
Superintendent Deitz introduced Mr. Tom Breuning, Principal — Centennial High School, Ms.
Suzy Guthmueller, School Board Chairperson, Mr. Scott Johnson, Executive Director of
Teaching & Learning, Mr. Bryan Carlson, Principal—Rice Lake Elementary School, Mr. Wayne
City of Centerville
Council Meeting Minutes
September 12,2018
Whitwam, Principal — Centerville Elementary School and Mr. Bob Stevens, Principal —
Centennial Middle School. He stated that all would be speaking but every attempt would be
made to keep the discussion on track and condensed.
Superintendent Deitz gave an overview of Centennial's annual reports of a period of six (6) years
discussing high test results, school recognition, graduation rates, an upcoming New York Times
article along with thanking Council and the community for their support.
Principal Whitwam gave an update on growth, reaching their goals, the AVID program and loss
of teachers.
Principal Stevens explained the AVID program and its introductions to 6 t graders this year
stating that the program attempts to teach preparedness, organization and readiness. He stated
that these skills will assist students throughout high school and college.
Principal Breuning explained the LEAP program (Lunch, Energize, Achieve and Participate) he
stated that it is an hour long and it allows kids an opportunity to focus on their social and
emotional needs which better equips them to handle the academic piece of school. He briefly
touched on Advanced Placement courses which ultimately save families money if their child(ren)
chose to continue their education through college or vocational school.
Exec. Director Johnson discussed the upcoming levy questions on the ballot for 2018, stated that
the school district is asking for additional support from its residents and businesses due to lack of
funding increases in voter approved operational funding since 2005, the state's general
educational funding has not kept up with inflation since 2003, they have reduced their budget by
$5.1 million over the past three years, $9.3 million over the past five years and $17.2 million
over the past nine years. He stated that over the past three years, over 60 full-time positions (22
teachers and 25 paraprofessionals) have been cut along with supplies, technology, athletics,
textbooks, etc. They discussed the two questions that would be on the ballot stating that
Question 41 must pass for Question 42 to pass. He also stated that Question 41 involves
operational funding which relates to $650/student for the next 10 years and adds $1.25 million
back to the budget (14 teachers or 50 paras). He stated that this would have a tax implication of
$332.94 property tax increase annually for an averaged home valued at $225,000 or $27.74 per
month. He reported that Question 42 involves capital funding which would contain enclosure of
the outdoor corridor that connects the east and west buildings at the High School, updates aging
facilities; lighting and sound systems in the Fine Arts facilities at the High School and Middle
School along with refrigeration and rink at the Hockey Area. He stated that it would also replace
aging technology: SMARTBoards and LCD projectors that are at their end-of-life cycle and
originally purchase with grant funding which is no longer in place for such purchases. He also
stated that this would have a tax implication of $65.14 property tax increase annually for an
averaged home valued at $225,000 or $5.43 per month.
Superintendent Dietz thanked the Council for their continued support.
Council Member King questioned the necessity of additional schools and Superintendent Dietz
stated that projections for growth do not necessitate additional facilities for approximately 10+
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years. Council Member King questioned the necessity of holding land that is owned by the
school. Superintendent Dietz stated that the School Board has and will continue to entertain the
sale of said land. Council Member Love stated that he was shocked that the outdoor hallway was
not completed previously and that he is very proud of the School District as it is rated very high
for the state.
Superintendent Deitz stated that the District is attempting to attract highly educated teachers
from a diverse work force including through a special partnership with Mankato State University
which provides student teachers to the District.
Council Member Koski questioned the plan to enclose the walkway and whether an outside
agency was contracted for services and Superintendent Deitz stated that in 2013 and 2014 needs
were assessed and it was discussed along with consultants.
Mayor Paar stated that funding is not due to wasteful spending but rather the funding formulas
through the legislature. He stated that the district and community are strong, the school provides
high testing scores along with graduation rates and have a proven track record. He stated that
residents need to contact their legislators regard equal funding formulas and the requested levy is
about half of a family's cell phone bill for the year.
Superintendent Deitz thanked the Council for their time. Council thanked school representatives
for their presentations.
V. PUBLIC HEARING
1. None.
VI. APPROVAL OF THE MINUTES
1. August 22, 2018 City Council Meeting Minutes
Mayor Paar offered an opportunity for Council to request amendments.
Motion by Council Member Montain, seconded by Council Member Koski to Approve the
August 22, 2018 City Council Meeting Minutes as Presented. All in favor. Motion carried.
VII. CONSENT AGENDA
1. City of Centerville August 22, 2018 through September 12, 2018 Claims (Check
#32083-32122) & (Check#32123-32129) Voided Check#32128
2. Centennial Lakes Police Claims through September 5, 2018 (Check#12172-12193)
W/EFT Visa
3. Centennial Fire District Claims through September 5, 2018 (Check#8277-8308)
W/EFT U.S. Banks
4. Centerville Lions Request for Special Event Permit—2nd Annual Firehouse Chili
Cook-Off
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5. Encroachment Agreement, 7040 Brian Court -Fence
Mayor Paar provided Council with an opportunity to discuss any item(s).
Council Member Montain questioned Check 432126 and commented that the bill seemed
excessive with overages of$500. Administrator Statz stated that Staff printed the newsletter in
color. Administrator Statz stated that the current contract covers a certain amount of black and
white copies along with a certain number of colored copies. If there is an overage, there is a set
rate that is charged per copy. He stated that staff currently is seeking quotes for alternative
printing services. He provided detail as to the accounts that are affected by the expenditures
such as SCORE Funds if recycling is contained in the newsletter along with Fete des Lacs
information then City Celebration Funds are used.
Mayor Paar pulled Item 44 for discussion.
Motion by Council Member Love, seconded by Council Member Montain to Approve
Items #1-3 & 5 as Presented. All in favor. Motion carried.
Centerville Lion President Terry Sweeney stated that the Chili Cook-Off was previously held at
the fire hall and behind City Hall. He stated that noting previous attendees crossing Main Street
and dodging traffic a new location was needed. He also stated that if Council allowed the use of
7073 Centerville Road it was felt that it had ample space, was visible and parking would be
along the side streets and at the church. He reported that they anticipate quite a turnout as this
year they are opening the event to the public for submittal of chili, providing a 1" ($200), 2nd
($100) and 3rd($50) place prizes along with a corresponding apron. He stated that the event is
slated for October 6, 2018 from 11:00 a.m. — 3:00 p.m. with the event being completed by 3:30
p.m. He also stated that if you desire to taste the chili and be a judge the fee is $50.
Mayor Paar stated that for more information please visit the Lions facebook page or the City's
web site.
Motion by Council Member Love, seconded by Council Member King to Approve Item #4
as Presented. All in favor. Motion carried.
VIII. OLD BUSINESS
1. Water Connection Ordinance Review
Administrator Statz stated that Council previously passed a motion regarding three triggers for
connection to the municipal water system: sale of the home, expanding the finished square
footage by 33% or more or repairs to the existing well in excess of $1,500. He stated that
without an ordinance amendment there is no practical way to enforce the connections. He also
stated that the Planning & Zoning Commission has reviewed and the draft ordinance contains
language for connection to municipal sewer and abandonment of private septic systems.
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Attorney Glaser stated that several cities have septic connection requirements and he will be
referencing those for the next meeting. He also stated that if the services are available, they must
connect but if they are not available then connection is not required. Discussion ensued
regarding drilling a well for irrigation, keeping the existing well for irrigation of lawn or filling a
swimming pool, required capping of existing well(s) within the Well-Head Protection Area and
possible unknowns with the White Bear Lake situation and future legislature.
Administrator Statz stated that the code amendment will be on Council's next agenda for
consideration and second reading.
2. Request for Release of Letter of Credit—Clearwater Creek Estates (Hanzal)
Administrator Statz stated that the developer of Clearwater Estates (Mr. & Mrs. Jeff Hanzal)
have requested that their letter of credit ($10,000) not be renewed as the last lot of the
development has been sold, constructed upon and landscaping is being completed.
Administrator Statz stated that through the building permit, the City has retained a $5,000 escrow
for landscaping, driveway, etc. which should be adequate to complete all necessary landscaping.
Motion by Council Member Montain, seconded by Council Member Love to Release the
Letter of Credit Associated with the Clearwater Creek Estates Development (Mr. & Mrs.
Jeff Hanzal). All in favor. Motion carried.
3. Adoption of Local Water Plan
Administrator Statz stated that Council has reviewed the Local Water Plan, it has been forwarded
to the appropriate agencies, the City has received comments and made modifications. He stated
that it was now time for the plan's adoption.
Motion by Council Member Koski, seconded by Council Member Love to Adopt the Local
Water Plan as presented. All in favor. Motion carried.
IX. NEW BUSINESS
1. Audit Proposal
Administrator Statz stated that he felt that with both himself and part-time Finance Director
DeJong being new/newer to the positions he would feel more comfortable if Council consider
approving a three (3) year agreement with the current provider (ABDO, Eick & Meyers).
Discussion ensued regarding the inability to locate a contract for 2016-2017, typically a 3%
increase in fees or slightly under and upon completion of this three year contract the necessity of
requesting proposals for services.
Motion by Council Member Koski, seconded by Council Member King to Approve the
Three Year Audit Proposal Submitted by ABDO, Eick & Meyers for 2018, 2019 & 2020
as Presented. All in favor. Motion carried.
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2. Centennial Fire District Budget
Administrator Statz stated that the Fire Steering Committee voted in favor of the submitted
budget and they are looking for individual City approval also.
Discussion ensued regarding if a member city were not to approve the budget. Legal Counsel
stated that arbitration would take place at that point.
Motion by Council Member Love, seconded by Council Member King to Approve the
Centennial Fire District 2019 Budget as presented. All in favor. Motion carried.
3. Centennial Lakes Police Department Budget
Administrator Statz stated that the Governing Board voted in favor of the submitted budget and
they are looking for individual City approval also.
Motion by Council Member Montain, seconded by Council Member Love to Approve the
Centennial Lakes Police Department 2019 Budget as presented. All in favor. Motion
carried.
4. Acorn Creek Park—Proposed Parking Lot and Trail Connection
Administrator Statz stated that he had sketched five (5) parking spaces with one (1) handicapped
accessible parking space on an aerial photo along with a trail anticipating that with the proposed
development of 35 new homes just north of the park it would be a suitable time to cooperatively
work with the developer's contractor's for these services. He stated that the P & R Committee
recommended 10 parking spaces with one (1) handicapped accessible parking space along with
the trail extension.
Administrator Statz felt that an estimate of$22,000 would cover the work but the cost could be
negotiated within the Developer's Agreement. He also stated that park dedication fees would
cover the expenditure. Lengthy discussion ensued regarding the amount of parking spaces, use
of the park, similar parking at other parks and parking on the roadway allowing the City to save
funding.
Motion by Mayor Paar, seconded by Council Member Love to Authorize the Construction
of a Total of (11) Eleven Parking Spaces at Acorn Creek Park Along with a Trail to Old
Mill Road Estates and Connecting to the Existing Trail on the South Side of Revior Street.
Council Member King questioned whether this construction would take place even if the
proposed development did not receive final plat.
Mayor Paar made a friendly amendment with the inclusion of. in conjunction with the Old Mill
Road Estates Final Plat. Council Member Love accepted the friendly amendment to the motion.
Council Member Montain opposed. Motion carried.
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5. Glyphosate (Roundup)
Council Member King requested that this item be placed on the agenda due to the amount of
publicity and lawsuits regarding Round Up and health effects.
Discussion ensued regarding the City's use of these chemicals in the parks and previous
discussions regarding the use of alternative weed eradicator. Administrator Statz stated that the
Public Works Department has been utilizing alternative methods for weed control within the
playground areas. Administrator Statz also stated that when staff requests RFPs for weed control
for the upcoming year, we will receive bids for alternative methods.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Mayor Paar stated that Council Members received the Administrator's report via email prior to
the meeting.
Administrator Statz stated that he has updated his format by placing items that he desires to leave
on the list that have no update in gray and new items are in regular font. He also stated that he
had attended a recent networking event held by the Quad Area Chamber of Commerce.
Council Member Love thanked the Planning & Zoning Commissioners for their hard work this
month and stated that the City appreciates their efforts.
Council Member Koski stated that the Planning & Zoning Commission held a public hearing
regarding the potential to amend Alex's Turf and Landscaping's Conditional Use Permit to allow
for 24 exterior storage bins. It was stated that 15 residents attended and eight (8) spoke with
concerns regarding noise violations. He stated that the item was tabled for additional discussion
and information.
He also stated that discussion was had regarding possible mini-storage for the vacant parcel
across from the Creative Kids Day Care (Lessard property). He stated that the parcel is zoned B-
1 Commercial and mini-storage is zoned for I-1 Industrial.
Council Member Montain stated that he was unable to attend the Parks & Recreation Committee
meeting, but Movie in the Park is scheduled for September 22, 2018 at Laurie LaMotte Park and
Peter Rabbit will be showing.
Mayor Paar reminded residents about blowing their grass clippings into the street pollutes the
lakes and streams so please either cut your yard so as not to blow the clippings into the roadway
or sweep after cutting. He also reminded residents of recycling opportunities and coupons for
Green Lights Recycling of Blaine on October 13,November 10 and December 8, 2018.
Mayor Paar reported that he be participating in a National Guard send off on September 20, 2018
with 3,000 soldiers. That a reception will be held at 2:45 p.m., ceremony at 4:00 p.m. and dinner
at 5:30 p.m.
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Mayor Paar also reported that he received an email from previous Mayor John Robert Smith
(Mississippi), Chairman of Transportation for American who desired to meet and speak about
transportation as he is touring around the country. He would be meeting on September 18, 2018
at 8:30 a.m.
Mayor Paar stated that the WaterMark development has commenced with grading beginning
today on the southeast corner of the project.
Mayor Paar stated that he has been attending the Quad Area Chamber meetings where
discussions have taken place regarding Centerville businesses joining and an event has been
scheduled for September 27, 2018 from 4:00 — 6:00 p.m. for local businesses at Kelly's Korner.
He stated that this is a great way for businesses to learn about the Chamber.
Mayor Paar reminded the audience about the October 6, 2018 Centerville Lion's 2nd Annual
Chili-Cook Off and stated that additional information can be obtained from the Lions Facebook
or via email at: lions ggmail.com. He also stated that local information may be obtained on the
City's website or twitter.
XIII. RECESSED TO WORK SESSION
Motion by Council Member King, seconded by Council Member Koski to Recess to
Council's Scheduled Work Session at 8:31 p.m. All in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender
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