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HomeMy WebLinkAbout2018-07-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES July 11, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting of June 11, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski Council Member Matt Montain .. / 1, ABSENT: Council Member Love STAFF: City Attorney Kurt Glaser City Administrator Mark Statz I. CALL TO ORDER Mayor Paar called to order 6:31p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar noted the following amendments to the Agenda; added (Check 431964-31981) under VII. Consent Agenda, Item 41 and removal of VIII. Old Business Item 41. c., and d. City Administration Statz stated that VIII. Old Business, Item 44 was added and now being removed. Legal Counsel Glaser stated that he desire to add the following language to the Agenda, XIII. Closed Executive Session "Attorney Client Privilege—Kelly Matter. Motion by Council Member Montain, Seconded by Council Member King to Approve the Agenda as noted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS Administrator Statz introduced Mr. Bruce DeJong to Council as the City's new Part-Time Finance Director. He stated that Mr. DeJong started employment on July 9, 2018. Council welcomed Mr. DeJong. V. PUBLIC HEARING 1. None. City of Centerville Council Meeting Minutes July 11,2018 VI. APPROVAL OF THE MINUTES 1. June 27, 2018 City Council Meeting Minutes Mayor Paar provided Council Members with an opportunity for modifications to the submitted. Motion by Council Member Koski, seconded by Council Member Montain to Approve the minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville June 27, 2018 through July 11, 2018 Claims (Check#31931- 31963) & (Check#31964-31981) 2. Centennial Lakes Police Claims through July 3, 2018 (Check#12079-12090) 3. Centennial Fire District Claims through July 3, 20198 (Check#8233-8243) 4. Encroachment Agreement—Shed, 1815 Partridge Place 5. Res. #18-OXX—Appointing Election Judges for Primary & General Election Mayor Paar provided Council with an opportunity to discuss any item(s). Motion by Council Member Montain, seconded by Council Member Koski to Approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Bay View Villas a. Preliminary Plat Administrator Statz reported that all requests of the developer were discussed at the last Planning & Zoning Commission (Preliminary Plat, rezone, Comprehensive Plan Amendment and Conditional Use Permit for a Planned Unit Development) with the findings of fact and Conditional Use Permit being in draft form. He stated that there was no reason to rush the rezoning and Conditional Use Permit for the Planned Unit Development. He also stated that the Planning & Zoning Commission continued their support for the development and desired for it to be a successful project for the city and developer. Administrator Statz stated that Developer Mr. Jim Boo, Planner-Stantec Ms. Beth Elliot and Legal Counsel Glaser were in favor of Planning & Zoning's recommendations for the most part; however, following the meeting Mr. Boo met with his builders who felt that homes priced at the proposed level of$750,000 should have Lakeshore property. Mr. Boo stated that he has had several discussions with abutting property owners, came to an agreement with Mr. Erick Marshal and proposed a runoff control area through landscaping with the property abutting the Lakeshore and a Homeowners Association that would manage the easement. He stated that he is very much in favor of maintaining the integrity of the shoreline Page 2 of 6 City of Centerville Council Meeting Minutes July 11,2018 but did not believe a common lot was needed to do so. Ms. Beth Elliot felt that native landscaping and a landscaping plan should be able to achieve adequate drainage. Mr. Boo had concerns regarding a walking path/access trail for the upland nine (9) homes to a private dock on the existing Waterworks site which would allow boats but prohibit them from overnight storage. He stated that if individuals desire to dock their boats for the weekend it would be a nice option. Lengthy discussion ensued regarding the co-existence of LaValle Drive and the new development's access roadway, Mr. & Mrs. Zimny's desire to retain their existing access to Main Street and the other abutting property homeowner's desire to extend their driveways through a City right-of-way to the new development's roadway. The Zimny's desired to reserve their right to change their mind at a later date at their expense. The Zimny's address remains the same with mailbox remaining on Main Street and all others will be on the next development roadway. Mr. Erik Marshal stated that he has an agreement with Mr. DeFoe for access to his two (2) parcels and proposed development. Additional discussion ensued regarding maintenance of outlots, abandonment of the majority of LaValle Drive, moving of utilities along with financial obligations for same, delivery of municipal services to the abutting property owners, the potential need for a right turn lane on Main Street, contour mistakes previously pointed out needed addressing, concerns for mechanisms to ensure proper care of areas would be the Homeowners Association and within those documents and off-street parking areas are not being required. Mr. Boo stated that there have been good meetings with abutting property owners and thanked them for their efforts. Discussion ensued regarding the necessity of signage for private dock not allowing general public use. Both Administrator Statz and Legal Counsel Glaser stated that what needs consideration from Council this evening is Preliminary Plat and a Comprehensive Plan Amendment action. Both other items (Rezone & Planned Unit Development) can wait until such time as Final Plat action is taken. Mr. Frank Zimney, 7252 LaValle Drive, requested clarification of responsibility for maintaining the City easement/right of way and Legal Counsel Glaser stated that the Homeowners Association would be responsible with City oversight. A suggestion was made that City Staff may desire to contact the Anoka County Highway Department to discuss proposed developments within the City of Centerville and Lino Lakes that may adversely affect the traffic counts on Main Street and the County's potential need to consider Main Street modifications in this area. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Preliminary Plat and Comprehensive Plan Amendment as submitted. All in favor. Motion carried. Page 3 of 6 City of Centerville Council Meeting Minutes July 11,2018 2. Draft Finance Director Contract Administrator Statz stated that Council Member Montain had concern regarding wording contained in the employment contract for the Part-Time Finance Director and they discussed those concerns. Council Member Montain stated that he understands that some weeks Mr. DeJong may be working in excess of 20 hrs/week but relies on Administrator Statz to ensure that budgeted amounts are within appropriate levels. Mayor Paar stated that with the transitioning of Ms. Paulseth's vacation of the position and Mr. DeJong's employment it is understood that expenditures may be slightly higher than budgeted amounts. Administrator Statz stated that he desired for Council to consider approval of the Contract as Mr. DeJong has Accepted the Position. Motion by Council Member Koski, seconded by Council Member King to Approve the Contract for the Part-Time Finance Director, Mr.Bruce DeJong as presented. All in favor. Motion carried. Mr. DeJong stated that he is happy to be with the City of Centerville and he is looking forward to working with Council. 3. Refuse and Recycling Contract Legal Counsel Glaser stated that the necessity of providing services to residents beginning in August and Republic Services reluctance to commence those services without a contract and their legal staff's timeframe for review has allowed him to draft a contract that is Centerville sided and in the near future additional areas will need additional negotiation and consultation with Council. He stated that the mechanics of billing needed additional review and consideration. Lengthy discussion ensued regarding billing, billing ahead or billing in arrears, making payment to Republic Services, reporting and communication. Legal Counsel Glaser stated that in the future, the City may decide to allow Republic Services to take the billing responsibility which the contact addresses. Legal Counsel Glaser stated that with the City billing, special assessing of delinquent accounts will be easier and more streamlined. Additional discussion ensued regarding the billing with the first utility billing one month of garbage service would be realized for August and each successive billing would include two months. Motion by Council Member Montain, seconded by Council Member King to Approve the Contract for Municipal Materials Management Agreement as Submitted. All in favor. Motion carried. IX. NEW BUSINESS 1. None. Page 4 of 6 City of Centerville Council Meeting Minutes July 11,2018 X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS City Administrator Statz stated that we do have a Public Hearing scheduled for July 31, 2018's P & Z meeting for the Fisher/Fruth property which will be the third project in process. He stated that Sharper Communities have yet to start construction and he believes that they may be devoting their time to another development along with financial constraints. He stated that Mrs. Patricia Clearence resigned her position with her last day being July 6 and welcomed Bruce to the City. He also stated that he would like Council to consider a permanent part-time Receptionist position for 2019. He reported that at Council's next Work Session they would be discussing the 2019 budget. City Administrator Statz also reported that he had spoken to an individual regarding work-force housing/affordable housing in the downtown; (multi-story condo/apartments), with a mix of housing price ranges and is excited and a good opportunity for redevelopment. He stated that at Council's next meeting discussion would take place regarding asbestos removal from 1737 Main Street in preparation for demolition. He reported that the Public Works Department had recently changed lightbulbs in the downtown area, that every other one turns on in the evening and that one summer worker resigned and a replacement was found almost immediately. Council Member Koski stated that he attended the Planning & Zoning Commission meeting the previous evening. Council Member Montain stated that newly promoted Sargent Giese has been awarded the American Legion Officer of the Year award, that a 2019 budget has been reviewed with shows an overall budget increase of.3% with Centerville's portion down from past years and that he is unable to attend the Parks & Recreation Committee meeting as it is taking place in the other room this evening. Mayor Paar thanked Council Member Montain for attending the Police Steering Committee, he reported that the Fire 2019 budget has been presented with a slight increase but public safety's overall budget is offset somewhat by the police's budget being down. He stated that Night to Unite is August 7, 2018 for new residents interested in holding a block party he suggested that they contact the Centennial Lakes Police Department. He also stated that filing for office will take place July 31, 2018-August 14, 2018 with the Mayoral seat and two (2) Council Member seats open. He reported that he attended a laser shooting simulation put on by the Police Department and he suggested that members of Council participate next year as it tests your abilities to make decisions on the fly similar to police officers on the job. Mayor Paar also stated that an article of a local family completing mission work was a great story in the recent editions of the Quad and Citizen papers. He stated that the City was proud to have them as members of the City. He also stated that Fete des Lacs was less than a week away and that all events that required registration were still open for participation and that he looked forward to all of the events. He reported that event listings could be found on the Fete des Lacs Facebook page or web site along with the City of Centerville's web site. Page 5 of 6 City of Centerville Council Meeting Minutes July 11,2018 Mayor Paar stated that Centerville was named for its location in relation to St. Paul, the Mississippi River at Anoka and the St. Croix River at Stillwater. He also stated that the Church of St. Genevieve has had three buildings is its years of existence in Centerville. Mayor Paar recessed the regularly scheduled Council meeting to a Closed Executive Session following a five (5) minute break. Mayor Paar reconvened the regular meeting stating that they had discussed pending litigation in the Kelley matter. XIII. ADJOURNMENT Motion by Council Koski, seconded by Council Member King to Adiourned their Regularly Scheduled Meeting of July 11, 2018 at p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 6 of 6