HomeMy WebLinkAbout2006-05-10 CCCITY OF CENTERVILLE
CITY COUNCIL MEETING
MAY 10, 2006
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on May 10, 2006, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Lee
Council Member Lakso
Council Member Paar
Council Member Terway
ABSENT:
None.
STAFF:
City Engineer, Mr. Statz
City Attorney, Mr. Glaser
City Administrator, Mr. Larson
I. CALL TO ORDER
Mayor Capra called the May 10, 2006, City Council meeting to order at 6:38 p.m.
II. PUBLIC HEARINGS
1. Surface Water Pollution Prevention Plan (SWPPP)
Mayor Capra opened the public hearing at 6:40 p.m.
City Administrator Larson indicated this is an annual requirement of the SWPPP
mandated by the EPA and the Pollution Control Agency.
Mayor Capra indicated there was a motion to update this plan at the last meeting and
there were guidelines in the plan. She then asked if the City is meeting the goals.
City Administrator Larson indicated the City is doing reasonably well but should work to
improve its documentation. He then said that a lot of the items are overlapped by Rice
Creek Watershed District and they are much more aggressive than the City.
There were no public comments.
Motion by Council Member Paar, seconded by Council Member Lee, to close the
public hearing. All in favor. Motion carried unanimously.
City of Centerville
Council Meeting Minutes
May 10, 2006
III. SET AGENDA
Council added the following items to the Agenda: Parks & Recreation Committee’s
Recommendation for 20 tons of Cocoa Brown Shredded Rubber for LaMotte Park.
Mayor Capra added City Bonding under updates and Council Member Paar added
business picnic.
Motion by Council Member Terway, seconded by Council Member Paar to approve
the Agenda as amended. All in favor. Motion carried unanimously.
IV. APPROVAL OF COUNCIL MINUTES
1.April 26, 2006 City Council Meeting Minutes
Mayor Capra requested the following change: On Page 5 replace “it seems to her” with
“under the City’s current guidelines”.
Motion by Council Member Paar, seconded by Council Member Terway, to
approve the April 26, 2006 City Council Meeting Minutes as amended. All in favor.
Motion carried unanimously.
2. April 26, 2006 City Council Work Session Meeting Minutes
Motion by Council Member Paar, seconded by Council Member Lee to approve the
April 26, 2006 City Council Work Session Meeting Minutes as presented. All in
favor. Motion carried unanimously.
V. CONSENT AGENDA
1.City of Centerville April 27, 2006 through May 10, 2006 Claims
2.Centennial Fire District May 1, 2006 Claims
Motion by Council Member Paar, seconded by Council Member Lakso, to approve
the Consent Agenda as presented. All in favor. Motion carried unanimously.
VI. AWARDS/PRESENTATIONS/APPEARANCES
None.
Mayor Capra asked that anyone participating in the garage sale days to not park in front
of resident’s mailboxes as it interferes with mail delivery.
VII. NEW BUSINESS
1. Bonestroo, Rosene, Anderlik & Assoc Client Service Plan
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City Administrator Larson explained that Bonestroo has recommended a substitution in
City Engineer from Tom Peterson to Mark Statz. He then asked Council to consider
acceptance of Mark Statz.
Motion by Council Member Terway, seconded by Council Member Paar, to
approve the substitution in City Engineer from Tom Peterson to Mark Statz. All
in favor. Motion carried unanimously.
2. Review Complaint Procedures Regarding CDBG Funding Decisions by Anoka
County
Finance Director Meyer provided information to Council on the budget for downtown
and noted he met with Ms. Karen Skepper and she feels comfortable with the City being
able to receive block grant money this summer and apply again in January for the
additional $200,000 to make the remaining budget.
Mayor Capra asked for clarification on the grant of $200,000.
Finance Director Meyer indicated that the City did receive $200,000 and said he is
comfortable that the reverted CDBG funds will be received because they have a short
time to use the funds and need to use it for low to moderate income.
He outlined the grants applied for, received, denied and pending with regard to the
downtown project.
Mayor Capra asked whether storm water holding ponds were a concern and whether
Bonestroo is going to determine whether the ponds proposed are adequately sized.
City Administrator Larson indicated that Staff is looking into that to ensure that the ponds
are sized adequately.
Finance Director Meyer asked Council to delay any further action until this moves
through the process further. He then said that he talked to Mr. John Swanson who
supervises to ensure compliance with County requirements and they have leeway as long
as they make priorities according to the five year plan the rest is politics so it is a moving
target with some flexibility in what they decide to do.
Council Member Lee commented that we need to play nice to have a hope of receiving
CDBG funds because this can get political.
Mayor Capra said that larger cities get CDBG funds and smaller ones have to compete
for the remainder.
Mayor Capra said she can wait until July; however it is against her better judgment to
wait, but she will conform to the majority.
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Council agreed to wait on a complaint letter to allow time to see if the grant funds are
received.
3. Public Works Director’s Recommendation for Locating Equipment
City Administrator Larson outlined the proposal to purchase locating equipment to allow
Staff to locate service lines and mains. He then recommended approval.
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
purchase of locating equipment as recommended by Staff. All in favor. Motion
carried unanimously.
4. Safety Program Proposals (MMUA & SafeAssure)
City Administrator Larson explained that the City has not been doing as well as it could
on providing safety training and procedures for Staff.
Council Member Lee agreed that it is a good idea to purchase a program if possible to
assist the City.
Motion by Council Member Paar, seconded by Council Member Terway, to
approve purchase of safety program with the MMUA as recommended by Staff. All
in favor. Motion carried unanimously.
5. Encroachment Agreement for Bridge in Easement – 1949 Eagle Trail (Mosher)
City Administrator Larson indicated that the requirements established by the City have
been met and Staff recommends approval.
Motion by Council Member Terway, seconded by Council Member Paar, to
approve the Encroachment Agreement for Bridge in Easement at 1949 Eagle Trail –
Mosher. All in favor. Motion carried unanimously.
6. Request to Construct Fence in Easement – 1994 North Robin Lane (Hurd)
City Administrator Larson explained that Staff feels this is a reasonable way to handle
allowing the fence in the easements. Staff has looked at these two and the only
comments were that the fence should move back behind the meter or relocate the meter to
the front of the house.
Mr. Hurd indicated that he is installing the fence for Ms. Burke and there is a difference
of about two feet so he feels she would not have an issue moving it back to allow the
meter to be accessible.
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Motion by Council Member Lakso, seconded by Council Member Paar, to approve
the Encroachment Agreement for bridge in easement with the understanding that
the City maintains access to the City meter. All in favor. Motion carried
unanimously.
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7. Request to Construct Fence in Easement 1986 72 Street (Burke-Michalek)
Motion by Council Member Terway, seconded by Council Member Paar, to
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approve the Encroachment Agreement for fence in easement for 1986 72 Street
with condition that access is maintained to the water meter for reading. All in
favor. Motion carried unanimously.
8. Special Event Permit Application – Kelly Miller Circus
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
Special Event Application Permit for Kelly Miller Circus. All in favor. Motion
carried unanimously.
9. Planning and Zoning Commission’s Recommendations for Downtown
Redevelopment
a. Resolution #06-029 – Downtown Redevelopment Comp Plan Amendment
Council Member Terway explained that this would add an M-2 District in certain
areas of downtown and there was discussion of a small area in the northwest
quadrant that was removed from the M-2 zone. Staff then showed on the screen
the location being discussed.
Mayor Capra asked if there would be an issue with spot zoning. City
Administrator Larson indicated that Staff does not feel there would be an issue.
The City Attorney agreed.
City Administrator Larson provided an explanation of the proposed changes to the
M-1 district and the addition of the M-2 district.
Council Member Lee said that he feels what is in the plan is too black and white
and it concerns him that this could be considered spot zoning.
Council Member Terway indicated the Planning Commission looked at the plan
for downtown and what needed to be done to ensure success of the plan. He then
said that the only objection was the one discussed that was not recommended to
be changed to M-2.
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Council Member Lakso indicated that the plan is special and this needs to be done
to allow the City to follow the plan. She then said she does not consider it spot
zoning.
City Administrator Larson indicated that communities that have put these plans
into place usually do not see results for four or five years as it does take some
time.
Mayor Capra indicated she would like this reviewed in six years or so.
Council Member Paar asked whether the people living in this area will be noticed.
City Administrator Larson indicated that they were noticed of this meeting and
provided information on the text change.
Mayor Capra noted that nonconforming structures can now be replaced to
preexisting condition but cannot be expanded.
Mayor Capra indicated she would like to review the accessory structures with
regard to what may or may not be allowed in the downtown area.
Council Member Paar indicated he is concerned about looking at separate
structures on a case by case basis so he would rather make this done tonight rather
than being vague and saying that the City will review it.
Mayor Capra said she is fine with the proposal but she would like the accessory
structures reviewed for a recommendation on what would be allowed.
City Administrator Larson indicated it would need to be reviewed to determine
whether it would be expanding a nonconforming use.
Motion by Council Member Paar, seconded by Council Member Lakso, to
approve Resolution #06-029 Downtown Redevelopment Comprehensive Plan
Amendment. All in favor. Motion carried unanimously.
b. Ordinance #3, Second Series – Amending Chapter 154 of the City Code
by Modifying M-1 District Requirements & Adding M-2 District
Motion by Council Member Terway, seconded by Council Member Lee, to
approve Ordinance #3, Second Series Amending Chapter 154 of the City
Code by Modifying M-1 District Requirements and Adding M-2 District. All
in favor. Motion carried unanimously.
c. Ordinance #4, Second Series – Rezoning Certain Property
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Motion by Council Member Lee, seconded by Council Member Terway, to
approve Ordinance #4, Second Series – Rezoning Certain Property. All in
favor. Motion carried unanimously.
10. Planning and Zoning Commission’s Recommendation for Proposed Ordinance
#5, Second Series – Accessory Structures
City Administrator Larson indicated that this Ordinance amendment will clarify various
requirements in the Code as well as require a permit to allow Staff to verify the location
of sheds to ensure that they are not located in easements.
Mayor Capra asked whether prefab storage sheds are addressed. City Administrator
Larson indicated that they are allowed under 120 square feet but require a permit.
Motion by Council Member Lee, seconded by Council Member Paar, to approve
Ordinance #5 – Accessory Structures. All in favor. Motion carried unanimously.
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11. Bids for Backage Road/21 Avenue
City Administrator Larson provided information on the bid tabulation for the project
noting the bid looked favorable at approximately the engineer’s estimate with the
addition of the right turn lane.
City Administrator Larson indicated that easements are needed for a portion of this
project and then recommended waiting until after June 16, 2006 which is the public
hearing date.
City Administrator Larson indicated that Staff will attempt to discuss the easements with
Sheehy.
Council agreed to wait to hear from Staff as to how the negotiations are proceeding.
Mayor Capra asked the City Engineer to let the contractor know that the City is
comfortable with the bid but there are some outstanding issues to be worked out before
the contract is awarded.
12. Bonestroo Correspondence May 4, 2006 forwarded to Anoka County Regarding
Bridge 02J04
City Administrator Larson indicated this is for informational purposes and the large size
culverts are classified as a bridge and require an annual inspection. The State noticed the
damage to the bridge as a result of the 2004 street project when the contractor hooked the
culvert and tore a hole. The contractor did a repair on his own and the City feels like the
Engineer should have caught it and Bonestroo staff feels it is not a structural issue and
has been forwarded to the County for review.
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City Engineer Statz indicated the inspector was informed but thought this was a non-issue
as he was not aware that this was considered a bridge and they have now had a bridge
inspector go in and look at this and determined there is no structural issue with the repair.
He then said that Bonestroo has offered to supplement the County by doing inspections
on the off years for the next six years to make sure that it is not structurally compromised
and that will be done at no charge to the City.
13. Parks and Recreation Committee’s Recommendation to Purchase 20 Tons of
Cocoa Brown Shredded Rubber for the Fall Zone at Laurie LaMotte Memorial
Park – Not to Exceed $14,143.20
Motion by Council Member Lee, seconded by Council Member Paar, to approve the
purchase of 20 Tons of Cocoa Brown Shredded Rubber for the Fall Zone at Laurie
LaMotte Memorial Park – Not to Exceed $14,143.20. All in favor. Motion carried
unanimously.
VIII. OLD BUSINESS
None.
IX. ANNOUNCEMENTS/UPDATES
1.City Administrator, Mr. Dallas Larson
City Administrator Larson reported that the CSAH 14 project needs discussion on the
issue of replacing the force main between the two lakes. He then said that the thought
was to replace the force main that was put in during the 1970s and Staff is concerned that
the County construction could compromise the pipe.
City Engineer Statz provided an update on the CSAH 14 project and the Engineer’s
portions of the project. He then outlined the options regarding the pipe for Council
consideration.
City Engineer Statz indicated that the directional drilling would be done in the boulevard
not in the roadway.
Mayor Capra indicated that she is concerned with the road construction and whether the
whole system will be compromised.
Council Member Terway said he would rather spend the money now as costs will be
higher in the future.
City Administrator Larson indicated the County is expecting that the City will replace it
but Staff has been looking into whether it is time to replace it.
Council asked for time to consider the information.
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Council Member Paar indicated that in the scheme of this project, $40,000 is not much
money so he would like to have it replaced.
Council Member Terway indicated he would like to see it done with the project.
Mayor Capra said that this is in a precarious location so she would rather have it fixed
now rather than having to mess with it later.
Council Member Lakso indicated that she would go with the recommendation of the
Engineer not to fix something that is not broken but it is hard to tell how long it would be
before it needs replacing.
Motion by Council Member Terway, seconded by Council Member Paar, to
authorize the City Engineer to move forward with City infrastructure, sanitary
sewer force main as proposed $40,000 to be included in the County Plan by open
cut. Ayes – 4, Nays – 1(Lakso). Motion carried.
City Administrator Larson asked Council to consider whether to put in a pedestrian path
tunnel at Clearwater Creek. He then said that Staff could explore grant funds to do so.
He further indicated that it is tight in that area and it may not be possible to get it above
the creek and below the roadway.
Council Member Terway suggested investigating the possibility though it may not be
feasible.
Mayor Capra indicated that she is unsure how the City could afford it unless grants were
received, as this project is quite costly. It would be a wonderful thing to have but it
would be difficult to fund and may be difficult to locate in that area.
City Administrator Larson indicated the Engineer has been working on a feasibility study
for the improvements on Old Mill Road and there are questions on how to split the costs.
He then asked Council whether to include the properties on the other side of the road in
the costs or whether the City contributes costs.
Council Member Lee said if the property benefits then they should be assessed.
Council agreed to go to the City limits.
City Engineer Statz asked Council to consider the type of assessment or policy to look at
whether front foot or by the acre.
City Administrator Larson indicated it would be by developable lot numbers.
City Administrator Larson indicated the intention was to draw down the water tower and
repair the valve and they assumed that the interconnect would mean business as usual but
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no one called Lino and the feedback was turned off and there were calls with no water.
He then said that there will be a procedure put in place to ensure that the interconnect
with Lino is open and available for issues like this in the future.
City Administrator Larson indicated that Mr. Shudy is proposing to connect to City water
and was going to directionally drill to do so but the question is whether the City should
upsize it to 8 inch to service the industrial area of Rehbein develops. He then estimates
an additional cost of $4,000 to $5,000 for extra pipe size and 350 feet of all the cost for a
total of $12,000 to $15,000 to get it to the east city limit line and provide a hydrant.
Mayor Capra said she would like to do the upsizing and put the hydrant at Shudy’s
property and get it to the end of the lot line and have Rehbein connect when needed.
2. Business Person Update
Nothing to report.
3. City Bonding
Mayor Capra indicated that Mr. Meyer is looking at bonds for Hunter’s Crossing and the
backage road and she had asked for clarification on whether cities can do their own
bonding and she wants to verify with Juran and Moody because she is not comfortable
with the City doing it on its own and wants to verify that a savings in the short term does
not affect the City negatively in the long term.
City Administrator Larson indicated that Staff needs additional time to research and
properly answer the questions and concerns.
4. Business Picnic
Council Member Paar indicated the City can use the Parish Community Center at St.
Genevieve for the business picnic. He then asked for Staff and Council to divide the
tasks involved in planning the event.
X. ADJOURNMENT
Motion by Council Member Terway, seconded by Council Member Paar to adjourn
the May 10, 2006 City Council Meeting at 8:55 p.m. All in favor. Motion carried
unanimously.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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