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HomeMy WebLinkAbout2006-04-26 CCCITY OF CENTERVILLE CITY COUNCIL MEETING APRIL 26, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 26, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso (arrived at 6:33 p.m.) Council Member Paar Council Member Terway ABSENT: None. STAFF: City Attorney, Mr. Burstein City Engineer Mr. Peterson City Administrator, Mr. Larson I. CALL TO ORDER Mayor Capra called the April 26, 2006, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS None. III. SET AGENDA Council added the following items to the Agenda: MPCA Storm Water Permit and Mayor’s updates. Mayor Capra welcomed Burstein and Glaser as the City’s new legal counsel. Motion by Council Member Paar seconded by Council Member Lee to approve the Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.April 5, 2006 City Council Work Session Meeting Minutes Motion by Council Member Terway, seconded by Council Member Lee to approve the April 5, 2006 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes April 26, 2006 2.April 12, 2006 City Council Meeting Minutes Council Member Lakso requested the following changes: On Page 2 of 10 correct the spelling of Huss. On Page 2 of 10 correct Mr. to Ms. On Page 6 of 10 correct spelling of Burstein. On Page 7 of 10 underline and bold the motion. Motion by Council Member Lakso, seconded by Council Member Paar to approve the April 12, 2006 City Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville April 13, 2006 through April 26, 2006 Claims 2.Centennial Fire District April 14, 2006 Claims 3.Centennial Lakes Police Department April 13, 2006 Claims 4.Successful Completion of Year 12 and Annual Review, Public Works Director/Building Official/Mr. Palzer Motion by Council Member Lee, seconded by Council Member Terway, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. NEW BUSINESS 1. Proposed Ordinance #XX, Fee Schedule City Administrator Larson indicated that Staff has been working on reorganizing all of the fees in the same sequence that they are listed in the Code. He then indicated that this Ordinance sets out the City’s Fee Schedule. City Administrator Larson pointed out that under Other Fees Staff is proposing making City Hall rental available for non-profits only. Mayor Capra indicated that she had no issue with doing so. Council Member Lee indicated the on sale liquor is based on square footage and asked if it is inside or outside or cumulative. City Administrator Larson indicated it is cumulative. Mayor Capra indicated that she would like the Planning Commission to consider a lower fee for transient merchant sales when it is for advertising rather than for actual sales. Page 2 of 8 City of Centerville Council Meeting Minutes April 26, 2006 Council Member Lakso says that she prefers not to have people advertising door to door because that is what the newspapers and other venues are for. Council Member Terway said that he is not in favor of door to door advertising either. Council Member Paar indicated that he would not want it to be free because it would encourage a lot of advertising. He then said he would be fine with leaving it the way it is. Consent to leave it. Mayor Capra asked about the fees for meth. lab clean up. City Attorney Glaser indicated there is a state statute that governs meth. lab clean up and he and Staff have been discussing the potential of rescinding that ordinance. Motion by Council Member Lakso, seconded by Council Member Terway, to approve Ordinance #XX, Fee Schedule. All in favor. Motion carried unanimously. 2. Resolution #06-026 – Modification of Polling Place City Administrator Larson indicated that Staff is proposing to move the polling location to the new St. Genevieve’s Parish Community Center. Council Member Lakso indicated that she would like to make sure that there are arrangements in place to clean up the facility after the City uses it. Staff agreed to do so. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #06-26, Modification of Polling Place. All in favor. Motion carried unanimously. 3. 2006 Sanitary Sewer Cleaning & Televising City Administrator Larson indicated that quotes were obtained for cleaning of the sanitary sewer and this should complete all of the sewers built prior to the last four or five years. He then said that the lowest proposal was from Pipe Services Company and Staff recommends accepting the proposal. Motion by Council Member Terway, seconded by Council Member Paar, to approve the 2006 Sanitary Sewer Cleaning & Televising. All in favor. Motion carried unanimously. 4. 2044 Gateway Circle – Site Plan Review Page 3 of 8 City of Centerville Council Meeting Minutes April 26, 2006 City Administrator Larson indicated that the Planning Commission has recommended approval of this site plan with a revision to the building to be constructed of all masonry. He then said that the other condition was Staff review. Council Member Lakso asked whether they are going to have a garbage enclosure outside. Mr. Black indicated that will be kept in back behind the building. He then said that it could be inside but he assumes they would want it outside and they can show screening to meet the Code requirements. Motion by Council Member Terway, seconded by Council Member Lakso to approve the Site Plan for 2044 Gateway Circle based on the conditions of Planning and Zoning, screening enclosure for the garbage and Staff review. All in favor. Motion carried unanimously. 5. Encroachment Agreement for Bridge in Easement – 1937 Eagle Trail (Dolfay) City Administrator Larson indicated that this is the first of the bridges to come before Council on the policy adopted concerning bridges in easements. He then said that they have met the insurance requirements and the construction requirements and Staff recommends approval. Motion by Council Member Lee, seconded by Council Member Terway, to approve the Encroachment Agreement for Bridge 1937 Eagle Trail. All in favor. Motion carried unanimously. 6. Request to Construct Deck in Easement 7018 Eagle Trail (Boyd) City Administrator Larson indicated that the resident has proposed to construct a deck and in this situation there is an underlying easement from the utility company of similar width that runs up to that easement line so it would not be appropriate to vacate it. Staff recommends using the encroachment agreement signing off that if it interferes with anything it will be removed at their expense. Council explained to him that if necessary, the deck would need to be removed. Mr. Boyd agreed. Council Member Terway asked if it would be possible to vacate enough of the easement to get all of his house, porch, and deck out of the easement. City Administrator Larson indicated that it is a power company easement that the City utilized so it would not be appropriate to do so. Motion by Council Member Lee, seconded by Council Member Paar, to approve an Encroachment Agreement for a deck at 7018 Eagle Trail. All in favor. Motion carried unanimously. Page 4 of 8 City of Centerville Council Meeting Minutes April 26, 2006 7. Request for Extension (Bridge in Easement) 1818 Fox Run (Ziegler) Mayor Capra indicated that she asked that this be put on the Agenda because the kids use the bridge and she discussed it with Staff and under the City’s current guidelines that the City would not be using a trail easement for utilities now. Mayor Capra indicated that the Zieglers will comply with whatever Council wants to do but they are concerned that if the bridge is removed that kids will throw logs and pallets and things in there to still be able to cross it. Staff recommended an extension to allow time to research the matter. Motion by Council Member Lakso, seconded by Council Member Lee, to approve an extension to September 1, 2006. All in favor. Motion carried unanimously. Council Member Paar indicated that he would like to have this resolved by September 1, 2006 and not be asked for another extension. st 8. Resolution #06-027 – Authorizing Sale of Improvement Bond – 21 Avenue rd Backage Road/Hunter’s Crossing, 3 Addition Finance Director Meyer appeared before Council and explained the request for bonding to Council noting that the setup is a 15 hear issue and the best guess is it should sell for about 4.75% for this type of issue and this Resolution would begin the bond process. Mayor Capra asked why they are being combined. City Administrator Larson indicated that one of the reasons is to have cash flow to carry the other lots. Mayor Capra questioned whether Staff should facilitate the sale of the bond and asked what the savings would be and if the bond rating would be affected. Finance Director Meyer indicated the City would save $18,000 by having him do the sale rather than Northland Securities. Mayor Capra asked how much different the interest rate would be if it were rated versus non-rating. Council Member Lakso asked if there could be early call dates. Mayor Capra asked Staff to provide information on non-rating or rating based and how that would affect the interest rate. Page 5 of 8 City of Centerville Council Meeting Minutes April 26, 2006 Council Member Lakso asked how much money in general obligation bonds are out there now. Finance Director Meyer indicated it is about $5,000,000. Motion by Council Member Lakso, seconded by Council Member Paar, to st approve Resolution #06-027, Authorizing Sale of Improvement Bond – 21 rd Avenue Backage Road/Hunter’s Crossing, 3 Addition. All in favor. Motion carried unanimously. 9. MPCA Permit for Stormwater City Administrator Larson indicated that MPCA has changed the rules and the City has to reapply for a stormwater permit and he recommends engaging someone from Bonestroo’s office to handle the permit application as it has gotten more complicated. Motion by Council Member Terway, seconded by Lee, to authorize Bonestroo to complete the documentation and submit it to the MPCA on behalf of the City as recommended by Staff. All in favor. Motion carried unanimously. IX. OLD BUSINESS 1. Approval of Downtown Streetscape Plan City Administrator Larson showed a diagram of the suggested downtown streetscape plan. City Administrator Larson explained that using a square in the center would be better than the original triangles for maintenance. Council Member Terway asked whether the County will allow the City to blend the plan in with their construction. City Administrator Larson indicated that they have raised some issues but Staff feels that they can be worked out. Council Member Terway asked if they will let the City include this in their portion of the contract rather than the City having to get a contractor. City Administrator Larson said that they are open to it provided that the City pays for all the extra costs. Mayor Capra indicated that she wants to make sure the conduit and bases are in for the lighting to allow this to be done in the future. Page 6 of 8 City of Centerville Council Meeting Minutes April 26, 2006 Motion by Council Member Terway, seconded by Council Member Lakso, to approve the Downtown Streetscape Plan as presented and to direct the Engineer to prepare the Plans and Specifications subject to preliminary approval of the County. All in favor. Motion carried unanimously. 2. Resolution #06-028 – Clarifying City’s Intention Regarding Condemnation of Easement City Administrator Larson indicated that the City passed a Resolution previously on this matter but it did not state to include roadway as a possible use of those acquisition and legal staff recommends clarification. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #06-028, Clarifying City’s Intention Regarding Condemnation of Easement. All in favor. Motion carried unanimousl y. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson No report. 2. Business Person Update No update. Mayor Capra thanked those that volunteered for Earth Day. Mayor Capra announced that St. Genevieve is hosting a community potluck on May 6, 2006 at 6:00 p.m. at the new Parish Community Center. Mayor Capra indicated that there is a berm of dirt at LaMotte Park and they would like to work on the drainage in the park. City Administrator Larson indicated that they would like to use the dirt for filling in the basement at the property being purchased from the St. Paul Water Utility. Mayor Capra indicated there is legislation out there concerning transportation and if it is passed Centerville residents would pay $80.00 and Forest Lake would only pay $8.00 so Staff is looking into that. Council Member Paar thanked everyone for Earth Day and apologized for not being there but he attended his sons Tae Kwon Do tournament. Council Member Paar asked that Staff advertise the circus on the billboard to list where tickets can be obtained. Page 7 of 8 City of Centerville Council Meeting Minutes April 26, 2006 Ms. Stephen indicated that tickets are going on sale at Center Mart, Corner Express, Centerville Pet Foods and City Hall. Council recessed to work session at 7:46 p.m. City Administrator Larson suggested doing the work session first. X. COUNCIL EXECUTIVE SESSION 1.CALL TO ORDER/ROLL CALL At 8:45 p.m., the council reconvened its meeting following the work session. 2.ITEMS FOR DISCUSSION a. Performance Review – City Administrator, Mr. Dallas Larson The Council discussed with the City Attorney the need to close the meeting to discuss the performance of the City Administrator, Dallas Larson. Mr. Larson requested that the meeting be kept open and the Council determined to leave the meeting open. The Council reported the results of its review to City Administrator Larson, each Council member in turn expressing their opinions on how he had met their expectations. Motion by Council Member Terway, seconded by Council Member Paar that City Administrator Larson be given a satisfactory review and that due to exemplary performance and in recognition of Council’s satisfaction with Mr. Larson’s work, his salary shall be increased to an annual rate of $83,000 effective April 4, 2006. All voted in favor. Motion carried unanimously. XI. ADJOURNMENT There being no further business, the meeting was adjourned at 9:35 p.m. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 8 of 8