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HomeMy WebLinkAbout2018-09-26 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES September 26, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting of September 26, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Steve King Council Member Russ Koski Council Member Matt Montain Council Member Love ABSENT: None. STAFF: City Attorney Kurt Glaser City Administrator Mark Statz Finance Director Bruce DeLong I. CALL TO ORDER Mayor Paar called to order 6:31 p.m. IL PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar added Check 432156-32164 under Consent Agenda, Item 41. He modified VIII. Old Business Item 42 from Resolution 18-XX Adopting Water Connection Ordinance to Ord. 4, Second Series —Water Connection Ordinance. Motion by Council Member Love, Seconded by Council Member Montain to Approve the Agenda with the Above Stated Modification. Council Member Montain questioned VII. Consent Agenda Item 45. City Clerk Bender stated that the item should be removed for lack of proper documentation. Council Member Montain requested that the motion reflect the removal of Consent Agenda Item 45. Council Member Love Accepted the Friendly Amendment. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Request by Mr. Mark Guggenberger, 6928 Ivy Court—Special Assessment (Water City of Centerville Council Meeting Minutes September 26,2018 Line Lateral Charge $6,500) Administrator Statz stated that Mr. Guggenberger has requested that Council consider granting a Special Assessment for the outstanding Water Line Lateral Charge of $6,500 for his property. He stated that City Code allows for this practice and City Clerk Bender has drafted a Special Assessment Agreement Waiver of Hearing and Appeal for Mr. & Mrs. Guggenberger and their request for $6,500 (Water Lateral Charge) to be placed on their property taxes for a period of 10 years at 5% interest. Council Member Love questioned whether Mr. Guggenberger understood the terms of the agreement. Mr. Guggenberger was present and he stated that he understood the terms. Administrator Statz provided Mr. Guggenberger with the agreement. Discussion ensued regarding the ability of Mr. Guggenberger to request additional expenditures to be assessed to his property if his existing well failed. Attorney Glaser stated that he would again have to enter into an agreement with the City to do so. Discussion also ensued whether action could be taken on this item at this time so Mr. Guggenberger would not have to stay for the meeting until the item was later on the Agenda. City Attorney Glaser stated that Council could suspend the agenda to consider this item. Motion by Council Member Montain, seconded by Council Member Love to Suspend the Agenda and Consider Taking Action on Item #1, under IX. New Business and Approve Mr. Guggenberger's Reguest Upon Receipt of a Signed Agreement Prior to November 15, 2018. All in favor. Motion carried. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. August 22, 2018 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable. VII. CONSENT AGENDA 1. City of Centerville September 12, 2018 through September 26, 2018 Claims (Check #32132-32155) & Voided Check#32128 & #32130 & (Check#32156-32163) 2. Centennial Lakes Police Claims through September 12, 2018 (Check#12195-12206) 3. Centennial Fire District Claims through September 19, 2018 (Check#8314-8320) & WIRE 4. Special Event Request Application—Centerville Elementary PTA (Family Night) a. Raffle Permit Page 2 of 6 City of Centerville Council Meeting Minutes September 26,2018 5. Encroachment Agreement, 7071 Cottonwood Court—REMOVED (It was noted that the street address should be Brian Court). Mayor Paar provided Council with an opportunity to discuss any item(s). Motion by Council Member Montain, seconded by Council Member Koski to Approve Items #1 - #4 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Award Contract for Demolition of 1737 Main Street Administrator Statz stated that the City received quotes from reputable/competent firms and Sauter & Sons was lowest bidder at $17,700. Council Member Montain questioned the timeframe for completion and Administrator Statz stated December 15, 2018. He also stated that he believed that the electrical and gas services had already been disconnected. Motion by Council Member Love, seconded by Council Member King to Award the Demolition Contract for the House and Garage at 1737 Main Street to Sauter & Sons. All in favor. Motion carried. 2. Ord. #91, Second Series —Water Connection Ordinance Administrator Statz stated that the Planning & Zoning Commission has reviewed, made suggestions and Council made suggestions at their first reading of the Ordinance and all recommendation have been included. Administrator Statz stated that the current document contains language regarding the issuance of a building permit that increased the value of a home by at least $10,000 (51.200 Mandatory Connection to Public Systems, (C) 3)) which was struck from Council's original motion last year. Lengthy discussion was had regarding municipal connection and use of existing wells for irrigation, the downtown area, cross-contamination, White Bear Lake water levels and drilling of new wells. Motion by Council Member Koski, seconded by Council Member Love to Remove (51.200 Mandatory Connection to Public Systems, (C), 3) and Adopt Ord. #91, Second Series — Water Connection. Council Member King Opposed. Motion carried. IX. NEW BUSINESS 1. Mr. Mark Guggenberger, 6928 Ivy Court —Request for Special Assessment (Water Line Lateral Charge $6,500) This was previously addressed. 2. Resolution #18-013 —Adopting 2019 Preliminary Budget and Tax Levy Page 3 of 6 City of Centerville Council Meeting Minutes September 26,2018 Administrator Statz stated that this action is setting the Debt Levy along with the General Fund Levy for the upcoming year, it does include discussions regarding the hiring of a part-time Receptionist, a full-time Public Works employee, $20,000 for the Economic Development Authority and items that will accomplish numerous goals of Council's. Mayor Paar stated that the Council has reviewed the document(s) numerous times during work sessions with the assistance of the Administrator, Finance Director and Public Works Director. Finance Director DeJong stated that there would be a 1.75% reduction in total levy and a drop of $70,000 debt service levies and an increase in General Fund budget of$20,000. He stated that the primary reason for this is public safety and personnel expenditures. He also stated that with the adoption of this resolution, it will be forwarded to Anoka County allowing them to forward to residents their notice of the City's Truth in Taxation Hearing. He reminded Council that this hearing would be taking place on November 28, 2018 and that the levy can be decreased but not increased at that time. Consensus was that Council will continue to discuss both the Debt Service Levy and General Fund Levy in an attempt to reduce them. Mayor Paar thanked Staff for their diligent work. Motion by Council Member Love, seconded by Council Member Koski to Adopt Res. #18- 013 —Approving Preliminary 2019 Property Tax Levy as presented. All in favor. Motion carried. 3. Adoption of Water Supply Plan Administrator Statz stated that the presented plan is in alignment with the City's Comprehensive Plan and outlines the City's responsibilities regarding municipal wells (1 & 2) taking into account emergency preparedness, metering, surface water, reduction during peak demands, etc. Council Member Love stated that on Page 97 "Public Communications" listed the previous City Administrator. Administrator Statz stated that the modification would be made. He also stated that all comments from local agencies have been received and that it will be forwarded to the DNR with a Certificate of Adoption. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Submitted Plan and Forwarding to the DNR. All in favor. Motion carried. 4. Delinquent Utility Bills Policy Discussion Administrator Statz stated that the process for delinquent utilities is to annually hold a public hearing, forward notices to those that are delinquent and assess those charges to respective properties. He stated that this process can be time consuming for staff and many accounts are repeated being assessed. He also stated that the City does charge a $50 fee for assessing along Page 4 of 6 City of Centerville Council Meeting Minutes September 26,2018 with late fees. Administrator Statz stated that he was looking for guidance from Council as to whether they desired to change its existing policy from assessing delinquent charges to shutting off services. He stated that it has been his experience that once the residents experience the shut off they have no problem making payment. Lengthy discussion was had and it was Council's consensus that they did not desire to divert from their current policy. 5. Purple Heart City Discussion City Administrator Statz stated recently there was information contained in the League Bulletin regarding the Military Order of the Purple Heart and becoming a Purple Heart City. He also stated that he has been approached by representatives of the Yellow Ribbon organization to also become active in that organization. He stated that he desired to explore whether the Council/City also desired to honor their military and veterans in this fashion. He stated that the Military Order of the Purple Heart will donate parking signs to the City, but he would like to do more in honoring our veterans and military men and women. Mayor Paar stated that the City needs to start re-branding itself, and reach out to citizen and thank them at this is just the beginning. Consensus of the Council was to obtain additional information regarding the program and begin its implementation. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Mayor Paar stated that Administrator Statz forwarded his update via email prior to the meeting. Administrator Statz stated that he has received a concept plan for Block 7 downtown and he will be bringing this before the Planning & Zoning Commission in October. He also stated that he has been approached by a realtor regarding the 2.5 acres next to Ruffridge Johnson for a similar type business. Council Member Koski stated that this is positive news and wonderful for Centerville. Council Member King stated that he attended the September 19, 2018 EDA meeting noting that they held a large amount of discussion. He also stated that North Metro did not have a Quorum. Council Member Koski questioned Administrator Statz regarding notes on the Local Storm Water Plan. Administrator Statz stated that there are a redundancy in controls between the City of Centerville and RCWD. He stated that he would like to become more cost efficient by combining duties and maybe relinquishing duplicated duties. Mayor Paar stated that he and Council Member King both attended the EDA meeting where discussions took place regarding a program offered through Anoka County called Open to Business which assists business owners in free coaching, incorporation documents, grants and loans. He also stated that Anoka County recently hired an Economic Development Page 5 of 6 City of Centerville Council Meeting Minutes September 26,2018 Mayor Paar stated that Anoka County recently hired Ms. Jacquel Hajder as their new Economic Development Specialist. He stated that she has been working with communities in Anoka County to promote their cities along with Anoka County. Mayor Paar stated that Administrator Statz and himself have already met with her and she will be providing assist to the City as her schedule allows. Mayor Paar reported that the Quad Area Chamber of Commerce would be hosting a Happy Hour event from 4 p.m. to 6 p.m. on September 27, 2018 for those who own or operate a business within Centerville and surrounding communities in an attempt to gain membership and provide networking opportunities. Mayor Paar reminded the audience that the Centerville Lion's would be holding their 2nd Annual Chili Cook-Off on October 6, 2018 from 11 a.m. to 3 p.m. on City owned property across from the Southern Rail. He stated that it is open to the public to enter their chili and the fee for tasting is $10. He stated that snacks and beverages will also be available. He also stated that more information can be obtained from the Lions Facebook page. Mayor Paar stated that absentee voting is taking place until November 5, 2018 at City Hall and General Elections will be held at St. Genevieve's Community Parish on November 6, 2018 from 7 a.m. to 8 p.m. Mayor Paar stated that he had been invited and attended a military send off for the Red Bull 34 Division Infantry. He stated that over 5,000 steak dinners were served to military individuals and their family. He stated that many other local mayors were invited. Mayor Paar stated that his neighbor Ms. Rachel Lichtenberg was recently deployed and it just lets you know how close these active individuals are to you and how valuable their services are to our Country. XIII. ADJOURNMENT Motion by Council Member King, seconded by Council Member Montain to Adiourn the Regularly Scheduled Council Meeting of September 26, 2018 at 8:13 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 6 of 6