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HomeMy WebLinkAbout2018-11-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES November 14, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council meeting of November 14, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member King Council Member Russ Koski Council Member Love Council Member Matt Montain ABSENT: None STAFF: City Administrator Mark Statz I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar stated that the October 24, 2018 City Council Meeting Minutes were unavailable, added Check 432263-32270 under Consent Agenda, Item 41, added Water Lateral Charge Special Assessment Agreement Waiver of Hearing & Appeal— 1369 Mound Trail under Item 46 and included the Write-Ins under Item 41, New Business. He provided an opportunity for others to add or delete any items. Motion by Council Member Love, seconded by Council Member Montain to Approve the Agenda as Submitted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Chuck Jones, Purple Heart City Mr. Chuck Jones was unable to attend. 2. Mrs. Dorothy Radermacher, Chair—Quad Area Beyond the Yellow Ribbon Program Administrator Statz desired to recognize several veterans that were in attendance of the meeting: Mr. Steve King, Mr. Charles Reinhardt and Mr. Thomas Wilharber. He thanked them for attending this evening and for their service. Administrator Statz stated that through the Quad City of Centerville Council Meeting Minutes November 14,2018 Area Chamber of Commerce he met Mrs. Radermacher, learned of the program and felt that the Council would also be interested in the program. Administrator Statz introduced Mrs. Radermacher to Council. Mrs. Radermacher introduced herself stating that her husband was a World War II veteran and when she chose to volunteer her time she chose veteran organizations to do so. She stated that she has served the Quad Area Beyond the Yellow Ribbon Program in several capacities (Co- Chair, Treasurer, etc.). She provided some background regarding the program stating that the organization accepts telephone calls 24/7, provides services to military families, service members and veterans by building memorials, assisting in awareness projects, raking leaves/snow removal, providing information about other veteran organizations or benefits available, organize a volunteer base, provide military uniform ropes for high school graduates that are entering the military services, etc. She stated that the Program is seeking donations, volunteers, tickets to events, etc. She discussed the difficulties with awareness of military members in the area as the military does not share a listing of its members and generally military members or veterans are unaware of such programs. She also stated that they are building their data base with those that benefit from their services through social media, other organizations and agencies that provide resources and support for veterans and military families, etc. and currently have four (4) deployed members of families with two (2) of them expecting children shortly. Mr. Charles Reinhardt stated that providing hard to obtain supplies to deployed soldiers was something that was needed and appreciated. Council thanked Ms. Radermacher for her information, stated that they were eager to participate any way that they could and questioned whether the EDA could contribute funding to the organization. City Attorney Glaser explained that the EDA has the ability to receive and donate funds. Ms. Radermacher stated that Beyond the Yellow Ribbon Program hosts a monthly meeting in the Community Room of the Lino Lakes City Hall from 6:30-7:30 and is always looking for volunteers. V. PUBLIC HEARING 1. Delinquent Utility Bills, City Maintenance, Etc. Administrator Statz state that it has been the practice of Council to certify delinquent utilities or City maintenance charges, etc. to individuals that are delinquent and is allowed by State Statute 429.101. He stated that the charges are from the middle of 2017 through the middle of 2018. Mayor Paar opened the Public Hearing at 6:57 p.m. and asked if anyone was in the audience desiring to speak regarding this item. No members of the audience chose to speak. Motion by Council Member Koski, seconded by Council Member Montain to Close the Public Hearing at 6:58 p.m. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES Page 2 of 8 City of Centerville Council Meeting Minutes November 14,2018 1. October 24, 2018 City Council Meeting Minutes Mayor Paar stated that these were unavailable. VII. CONSENT AGENDA 1. City of Centerville October 24, 2018 Through November 14, 2018 Claims (Check #32228-32262) & (Check#32263-32270) 2. Centennial Lakes Police Claims through November 8, 2018 (Check#12267-12296) W/EFT US Bank& Payroll (Check#12270-12271 & 12283) 3. Centennial Fire District Claims through November 1, 2018 (Check#8347-8351) 4. Liquor/Tobacco Licensing for 2019 a. S & B Center Corp./Kelly's Korner i. Off Sale Liquor License ii. On Sale Liquor License iii. Sunday Liquor License b. JV Summit Corp./Southern Rail i. On Sale Liquor License ii. Sunday Liquor License C. NS2R Comp./Platinum Liquor i. Off Sale Liquor License ii. Tobacco License d. Jaun Jian JJ Barrel, Inc./Liquor Barrel of Centerville i. Off Sale Liquor License ii. Tobacco License e. Ameer's Tobacco, Inc. i. Tobacco License f. TD Steffen, Inc./Corner Express i. Tobacco License 5. Water Lateral Charge Special Assessment Agreement Waiver of Hearing & Appeal —1767 Peltier Lake Drive 6. Water Lateral Charge Special Assessment Agreement Waiver of Hearing & Appeal —1369 Mound Trail Mayor Paar provided an opportunity for Council to remove any item(s) for discussion. Council Member Montain questioned whether all appropriate filing had been made associated with Items 44. Staff concurred and Administrator Statz requested that Item 44, b. N Summit Corp./Southern Rail — On Sale and Sunday Liquor License Renewal be pulled from consideration due to an Annual Compliance Check violation. Motion by Council Member Love, seconded by Council Member Koski to Approve Items #1-6 Except for Item #4 b.,i. and ii. As Presented. All in favor. Motion carried. Attorney Glaser stated that N Summit Corp. doing business as Southern Rail recently had a liquor license violation, the owners would be present at the November 28 meeting to discuss the City's penalty system and possibility to ask for flexibility. He stated that City Code 111 states that the first violation is $500 fine and a five (5) day suspension of license. Mayor Paar stated Page 3 of 8 City of Centerville Council Meeting Minutes November 14,2018 that he would have preferred that the discussion with the owners took place prior to the item appearing on the Agenda for Council consideration. He questioned past violations. City Attorney Glaser stated that there is a three (3)year look back period and there have been no other violations. Motion by Mayor Paar, seconded by Council Member Love to Table Consent Agenda Item #1 b., i. and ii. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Canvassing Election Results Administrator Statz stated that contained in Council's packet is an abstract of election results compiled by Anoka County and election judges. He stated that the City staff processed approximately 325 absentee/early voters prior to election-day and approximately another 1,233 on election day. He stated that he had not received any complaints and was aware that the entire County was down for the first 10 minutes and a ballot was jammed in the machine at one point. He stated that there are emergency procedures that were followed during both of these situations. Mayor Paar thanked registered voters and new voters for exercising their right to vote, along with Election Judges and Staff He congratulated Council Member Love and Ms. Michelle Lakso on their successful campaigns and also desired to thank Mr. Greg Nohner for filing for office and running a professional campaign. Council Member Love congratulated Mayor Paar on his successful campaign also. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Abstract of Election Results for 2018 City of Centerville as Presented. All in favor. Motion carried. 2. Ord. #XX, Second Series —2018 Fee Schedule (First Reading) Administrator Statz stated that the Water Lateral Fee is in lieu of the special assessment for project that contained watermain, similar to Peltier Lake Drive, Mound Trail and Clearwater Drive. The watermain was installed and residents did not want to connect and agreed that at the time of connection they would then pay this fee. He stated that some projects are from 1998 with those costs bore by the City remaining unpaid by the property owner due to lack of connection. He stated that City Code contained language that many of these residents were required to connect to municipal services by December 31, 2017. Many of them did not connect and Council authorized Ordinance 491, Second Series in September. He stated that at that time Council also discussed the fact that the $6,500 Water Lateral Fee had not kept up with the Consumer Price Index or Construction Cost Index. He stated that he completed an analysis previously and felt that the fee should be $8,000. Council motioned that in September giving residents until November 1 to pay in full the $6,500 or to have the ability to have the Water Page 4 of 8 City of Centerville Council Meeting Minutes November 14,2018 Lateral Fee assessed to their property. He stated that numerous residents took advantage of the opportunity and now is the time to consider increasing the fee. Administrator Statz stated that this is the first of two (2)readings and will be brought back to Council at their next meeting. 3. Alex's Lawn and Turf a. CUP Update Administrator Statz stated that the Mayor and Council Member Koski were aware that Alex's Lawn and Turf submitted an application to amend their existing Conditional Use Permit and Alex and his attorneys had met with himself and the City Attorney. Administrator Statz had also met with residents to attempt to secure a working relationship between the residents and the business owner. Administrator Statz stated that he neglected to extend the 60 day review period per state statute and Alex's Lawn and Turf's attorney informed the City that they automatically got their request for additional bins and retail sales. Administrator Statz stated that the City desires for Alex's Lawn and Turf to prosper as a business within the community but meet all city requirements, take pride in being a member of the community and work with abutting property owners to obtain harmony. Administrator Statz stated that he believes that the original CUP contained language for construction of a wood privacy fence and that language remains. He also stated that Alex's has neglected to fence the rear portion of his property and he felt that would assist in eliminating some of the noise neighboring residents were experiencing. Administrator Statz stated that Alex has stated that he would relinquish his lease with the City for the property in the rear of the water tower which may assist in the neighborhood noise from the business. He stated that he did not believe that Alex's desired to continue to utilize the City owned property around the water tower. Administrator Statz stated that the situation was unfortunate due to the fact that discussions were had regarding the installation of a berm and fountains for the abutting neighbors in an attempt to decrease the noise in the area. Administrator Statz remained hopeful that additional dirt and trees may defuse noise from machinery utilized by Alex's. Attorney Glaser stated that their submitted documents for amending the existing CUP were extremely vague. Previous Mayor Tom Wilharber, 6849 Centerville Road, was in the audience and stated that the building used to be owned by Eagle Trucking and then the City purchased the property. He stated that when the City owned the property trucks and traffic were at all hours. He stated that Alex's Lawn and Turf is a thriving business and believes that an amicable resolution can be obtained. Motion by Council Member Love, seconded by Council Member Koski to Table the Items Until Additional Discussion is had with Alex's Lawn & Turf. Discussion ensued regarding the existing CUP containing language that states that they will fence the portion of the property behind the building and install a movable gate to allow access to the City's facilities. All in favor. Motion carried. b. Water Tower Land Lease Agreement Page 5 of 8 City of Centerville Council Meeting Minutes November 14,2018 Administrator Statz stated that no action was needed at this time due to the previous motion. 4. Res. #18-015 —Certification of Delinquent Utility Bills, City Maintenance, Etc. Item was previously discussed. Motion by Council Member Love, seconded by Council Member Montain to Adopt Res. #18-015 as presented. Council Member Montain stated concern for the high amounts of several of the assessments and questioned whether the City has a policy to alert residents that something is incorrect with their water consumption due to leaky faucets, toilets, hot water heaters, etc. Administrator Statz stated that staff pays close attention to these issues and works with residents. He did remind Council that this resident may not have paid the bill for the entire year. Administrator Statz also stated that typically water meters will read low or not read if there is an issue with them. Discussion ensued regarding the payment of these accounts when placed of property taxes. Finance Director DeJong stated that typically with the first half and second half of property taxes paid by Anoka County as they are the collector. He did stated that if a home is in foreclosure or tax forfeiture payment would take longer to capture. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz stated that he had not written update, stated that staff is working directly with Gopher State One Call regarding utility locates and billings for areas outside of the City to decrease duplications for other entities and inappropriate notification for the City of Centerville when the project is outside of the City's boundaries. He stated that with 850 new homes in the neighboring community and 10-11 locates, a ticket for $1.35 multiplied by 10 multiplied by 850 can be very costly. He stated that staff has been researching charges associated with telephone services associated with Public Work's security system and lighting at Laurie LaMotte Park in an attempt to save expenses. Administrator Statz reassured Council that staff is making every attempt to be fiscally responsible. He also stated that truck replacement, City Hall renovation and etc. discussions are taking place and a part of the 2019 proposed budget. He reported that the Planning & Zoning Commission and Economic Development Authority have been diligently working on the downtown area as interest has increased. Finance Director DeJong stated that Morgan Stanley recent divulged that they were removing themselves from the government investments and closing in 2019. He stated that the same representatives that the City has been working with have moved to RBC Dain Wealth Management and that all of the invented funds of the City would be transferred. Attorney Glaser stated that a resolution for this action should be acted upon by Council. Questions ensued Page 6 of 8 City of Centerville Council Meeting Minutes November 14,2018 regarding types of investments and Director DeJong stated Certificates of Deposit. Discussion ensued regarding shopping for better rates and when was the best time. Director DeJong stated that only upon the original issue. Administrator Statz provided clarification by stating that all investments are not in Certificates of Deposit or in the same depository. Attorney Glaser stated that a formal resolution should be brought before Council for this action. Council Member Love stated that the Police Governing Board meeting had been postponed until January 14, 2018. Council Member Koski stated that the Planning & Zoning Commission discussed Alex's Lawn and Turf, the Comprehensive Plan with regards to density and potentially adding a new zoning district (Service District). Council Member Montain stated that he recently attended the Anoka County Fire Protection Council where pagers and radios are now obsolete and that the City's share of the 2019 budget has been increased by $18 over last year. He stated that three (3) members of the Centennial Fire District graduated from the Anoka Fire Academy last evening. Reported that the Centennial First District is ramping up for the Santa parade and food drive which was a huge success last year as the donations remain local. He stated that he attended the Parks & Recreation Committee meeting where they discussed skate night, the sledding hill and a date would be set at the next meeting with advertising commencing shortly thereafter. He recognized and thanked those that served in the military as Veterans Day had just passed and congratulated Council Member D Love and Ms. Lakso on their Council seats and the Mayor Jeff Paar on his Mayoral seat. He thanked Mr. Greg Nohner for running for Council and Council Member King for his years of service. Mayor Paar stated that information would be circulated on social media regarding the Santa parade and that the City was looking for 16 year old and up individuals for Seasonal Rink Attendants. He reported that he, Administrator Statz and Council Member Koski attended a recent Local Government Officials Meeting where Ms. Jacquel Hajder, Anoka County Economic Development Specialist who is marketing all of Anoka County to businesses through avenues such as social media, their web site, presentations, etc. He stated that she is assisting communities with their avenues for marketing also but has become extremely consumed by communities for her assistance. He also reported that several weeks prior he had met with Mr. John Robert Smith, previous Mayor of Meridian, Mississippi and the Chairman of Transportation for America organization. Mayor Paar stated that they met to discuss transportation, light rail, park & ride, bus routes, etc. Mayor Paar reported that a resident of Centerville (Glen Simonson) was recently featured on Inventures, Karell and the Quad Community Press for his Gobagit invention for an innovative hand card that will hold a bag for easy use in your garage, yard, etc. with ease of movability also. Mayor Paar desired to wish the audience a Happy Thanksgiving and safe travels. Administrator Statz stated that Rice Creek Watershed District Board of Managers has an opening for a three (3) year term. He stated the importance of the position as a substantial amount of money is given to this agency and used within the Watershed area which impacts the environment and property owners alike. Page 7 of 8 City of Centerville Council Meeting Minutes November 14,2018 XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the Regularly Scheduled Council Meeting of November 14, 2018 at 8:36 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 8 of 8