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HomeMy WebLinkAbout2018-08-27 EDA Minutes - Approved CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES August 27, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled Economic Development Authority meeting of August 27, 2018 at City Hall, 1880 Main Street. PRESENT: Jeff Hanzal Jim Weatherhead Gary Spanier Council Member Steve King YN).. " (1 4 ABSENT: Mayor Paar STAFF: City Administrator Mark Statz City Attorney Kurt Glaser I. CALL TO ORDER City Administrator Statz called to order 6:31 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA No changes to the Agenda were made. IV. BILLS AND COMMUNICATIONS 1. Bills (a) None 2. Informational Material for New Commissioners (a) Enabling Resolution (City Council Resolution 17-010; June 28, 2017) (b) EDA Handbook(Various Economic Development Agencies (c) MN State Statutes Governing EDAs (MN §469.090-469.105; some sections omitted for brevity) Administrator Statz and Attorney Glaser briefly discussed the above stated items and request that Commission Members review the information. V. REPORTS 1. City Attorney—Overview of Law Governing EDAs City of Centerville EDA Meeting Minutes August 27,2018 Attorney Glaser reviewed the Open Meeting Law and additional laws that pertain to the Commission. VI. OLD BUSINESS 1. None. VII. NEW BUSINESS 1. Resolution #EDA 18-01 —Adopting By-Laws Administrator Statz stated that By-Laws are a requirement of the Authority and the presented By-Laws have been provided by the City's Legal Counsel. Motion made by Commissioner Hanzal, seconded by Commissioner Kine to Adopt Resolution #EDA 18-01 —By-Laws as presented. All in favor. Motion carried. 2. Resolution #EDA 18-02 —Selecting Officers Administrator Statz stated that the positions are also a required of the law and are as follows: President, Vice President, Treasurer, Assistant Treasurer and Secretary. He stated that the Assistant Treasurer and Secretary were not required to be members of the Commission. Motion by Commissioner Spanier, seconded by Commission Member Hanzal to Adopt Resolution #EDA 18-02 —Selecting Officers as presented. All in favor. Motion carried. 3. Resolution #EDA 18-03 —Setting Regular Meeting Dates Administrator Statz stated that the Commission must set a regular meeting schedule. Brief discussion was had by the Commission and it was determined that their regular meeting schedule would be the 3rd Wednesday of every month, at 6:30 p.m. at City Hall. Motion by Commissioner Kine, seconded by Commission Member Spanier to Adopt Resolution #EDA 18-03 — Setting Regular Meeting Dates as presented. All in favor. Motion carried. 4. Resolution #EDA 18-04—Naming Depository Administrator Statz stated that the Commission was budgeted $1,000 for 2018 and he stated that he felt Council would budget up to $20,000 for 2019. He also stated that by law, a depository must be named and it was felt that MidWestOne Bank, 7111 — 21st Avenue is the City's depository and would make sense to utilize the same institution for convenience. Motion by Commissioner Weatherhead, seconded by Commissioner Spanier to Adopt Resolution #EDA 18-04—Naming Depository as presented. All in favor. Motion carried. Page 2 of 3 City of Centerville EDA Meeting Minutes August 27,2018 5. Resolution #EDA 18-05—Setting Initial Terms of Office Administrator Statz explained that all of the above resolutions are required under state statute. Brief discussion was had regarding the term of Treasurer being until 2021, the term of Vice- President being until 2023 and the President being until 2022. Motion by Commissioner Spanier, seconded by Commissioner Weatherhead to Adopt Resolution #EDA 18-05 —Setting Initial Terms of Office as presented. All in favor. Motion carried. 6. Goal Setting Discussion Administrator Statz presented an abbreviated version of the City's goals as adopted by the City Council. Discussion was had as to how those goals will align with the activities of the EDA No action was taken on this matter. VIII. OLD BUSINESS 1. None. VIII. ADJOURNMENT Motion by President Hanzal, seconded by Commissioner Weatherhead to Adiourn the EDA meeting of August 27, 2018. All in favor. Motion carried. Respectfully submitted by EDA Secretary, Teresa Bender Page 3 of 3