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HomeMy WebLinkAbout2018-03-21 P & R Committee Minutes - Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES March 21, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville's Parks and Recreation Committee held a meeting on March 21, 2018 at City Hall, 1880 Main Street. This meeting was originally scheduled for March 7, 2018, but was rescheduled to ensure a forum. PRESENT: Chris Bettinger, Parks & Recreation Committee Suzanne Seeley, Parks & Recreation Committee Brian Peterson, Parks & Recreation Committee Kevin Waeghe, Chair - Parks & Recreation Committee A 1) 1) r ov e ABSENT: Kevin Amundsen, Parks & Recreation Committee Heidi Grahek, Parks & Recreation Committee Matt Montain, City Council Liason to P&R Committee STAFF: City Administrator/Engineer Mark Statz COUNCIL MEETING I. CALL TO ORDER Chairman Waeghe called the meeting to order at 6:30 p.m. and took roll call. Results of roll call are shown above. II. APPROVAL OF AGENDA Added item 5, in New Business —ADA Portable Restrooms in Parks Added item 6, in New Business —Spring Clean-up Motion by Committee Member Wae2he, seconded by Committee Member Seeley to approve the Agenda as Amended. All in favor. Motion carried. III. APPOINTMENTS/PRESENTATIONS 1. Park and Recreation Committee Vacancy Administrator Statz shared with the committee that the city is in receipt of two (2) applications for the one open seat on the committee. The committee has, historically, asked candidates to attend a meeting to get a sense of what the committee does and what will be expected of them. Instruction from the committee was to invite the two candidates to the next meeting. City of Centerville Council Meeting Minutes March 21,2018 IV. APPROVAL OF THE MINUTES 1. February 7, 2018 Parks and Recreation Committee Meeting Minutes Change "$2,000" to "$200"near the top of page 2 of the minutes. Motion by Committee Member Peterson, seconded by Committee Member Wae2he to approve the Minutes of the February 7, 2018 regular meeting as Amended. All in favor. Motion carried. V. UNFINISHED BUSINESS 1. Fete des Lacs 5/8k Run/Walk—P. Branch No action or discussion. Pat Branch did not attend the meeting. 2. Name Change to Park or Pavillion No action. Committee would like to wait for Kevin Amundsen's input and for him to report back on his discussion with Mrs. Heidi Grahek. VI. NEW BUSINESS 1. Bald Eagle Waterski Club (BEWC) —Mr. Dean Havel/Mr. Douglas Shipp Mr. Shipp was in attendance and gave a brief overview of the club's program in Centerville and thanked the city for its partnership. a. Letter of Support for DNR Permit Mr. Shipp informed the committee that a permit from the DNR was required for their ski jump to remain in the water overnight. The committee was in general support of the application for permit. Motion by Committee Member Seeley, seconded by Committee Member Waeghe to approve a letter to the DNR in support of the BEWC's request for a permit to allow their ski iump to be located in Centerville Lake. All in favor. Motion carried. b. Partnership for Portable Restroom at Trailside Park Discussion covered whether restroom should be near water or up at Cornerstone Park, and what, if any financial contribution to the rental the city should make. Although the committee and BEWC were comfortable with the facility being near the water, if properly anchored, there are logistical issues, such as the need for handicapped accessibility. Given the steep slopes near the Page 2 of 5 City of Centerville Council Meeting Minutes March 21,2018 lake, this might require grading and other improvements. Consensus was to have the restroom at the north end of the park, north of the large willow tree. BEWC expressed a willingness to complete landscaping work to facilitate ADA requirements as well as to build a screening fence as needed. The discussion ended with instruction to staff to investigate the logistics of having the restroom at the bottom of the slope, near the water and a recommendation for a 50/50 cost split of the rental costs. Motion by Committee Member Bettinger, seconded by Committee Member Peterson to recommend allowing a portable restroom to be placed in Trailside Park, at the bottom of the hill, near the north end of the park, with a 50% cost share from the city for the rental costs. All in favor. Motion carried. c. Partnership for Potential Improvements at Trailside Park Discussion covered whether a parking pad should be allowed for the BEWC trailer, in Trailside Park. The location would be at the bottom of the hill, near the south end of the park. Consensus was to allow it, at the sole expense of the BEWC. Further discussion was had regarding whether the parking pad should be gravel (or crushed recycled pavement) or a paved surface such as asphalt, concrete or paver bricks. The committee was fearful that a paved surface would crack and be damaged by freeze-thaw movement and ice-shove from the shore. Administrator Statz spoke in favor of a paved surface to align with the city's code which requires off street parking spaces to be paved. The committee asked Administrator Statz to gain input from the Public Works department regarding the materials for the pad. The item will be brought to a future agenda with this information. Mr. Shipp also explained that he and administrator Statz have discussed a more long-term plan for improvements at the park, including the possibility of improved seating, bringing power to the dockside and other amenities. No Action d. Discussion of 2018 Program Mr. Shipp discussed an overview of the BEWC's program. Parking rights have been secured with the elementary school. Discussion of food offerings through the Lions Club and/or the Boy Scouts was also had. No Action 2. Discussion of P&R Involvement in Fete des Lacs Administrator Statz reviewed some of the actions, to date of the Fete des Lacs Committee and expressed an interest in finding volunteers either from the P&R Committee or through their Page 3 of 5 City of Centerville Council Meeting Minutes March 21,2018 connections in the community to help with Fete des Lacs events. Specifically, Administrator Statz is looking for volunteers for the Paddle des Lacs and Sunday portion of Kids Fest. No Action 3. Review of 2040 Draft Comprehensive Plan—Parks and Trails Chapter No Action—Item tabled until next meeting 4. Discussion of Music in the Park Administrator Statz updated the committee, stating that Tom Lee has again volunteered to run the program. He has already booked the entire season, with the exception of Fete des Lacs week. No Action 5. Portable Restrooms in Parks Administrator Statz presented quotes for portable restrooms in the parks. The committee supported again having portable restrooms in the city's 5 active-use parks (LaMotte, McBride, Acorn Creek, Eagle, and Royal Meadows). Motion by Committee Member Bettinger, seconded by Committee Member Waeghe to recommend award of contract to AirFresh, the low quote vendor, as presented. All in favor. Motion carried. 6. Spring Clean-up Day Committee Member Peterson updated the committee on spring clean-up day, planned for April 21 st No Action VII. UPDATES 1. Sledding/Skating Party & Hayride, February 10, 2018 Wrap-up A brief update on the event was given. The committee wished to note that next year, the dates may need to be more closely examined to not line up with competing events. 2. Council Updates —Councilmember Montain No update. Councilmember Montain was not in attendance. VIII. ACTION ITEMS Page 4 of 5 City of Centerville Council Meeting Minutes March 21,2018 The list of action items was briefly reviewed with no comments. IX. ADJOURNMENT Motion by Committee Member Wae2he, seconded by Committee Member Seeley to adiourn M 9:05 p.m. All in favor. Motion carried. Respectfully submitted by City Administrator/Engineer, Mark Statz. Page 5 of 5