Loading...
HomeMy WebLinkAbout2019-01-09 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES January 9, 2019 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled City Council meeting on January 9, 2019 at City Hall, 1880 Main Street. I. CALL TO ORDER Mayor Paar called the meeting to order at 6:30 p.m. 1. Oath of Office a. Mayor Jeff Paar .. .. b. Council Member D. Love C. Council Member Michelle Lakso Administrator Statz swore in Mayor Paar, Council Members Love and Lakso Roll Call was taken following the oath of office PRESENT: Mayor Jeff Paar Council Member Michelle Lakso Council Member Russ Koski Council Member D. Love ABSENT: Council Member Matt Montain STAFF: City Administrator Mark Statz IL PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar added Check 432382-32389 & Electronic Check 41285-1289E to the Consent Agenda under Item 41. He provided an opportunity for others to add or delete any items. Motion by Council Member Love, seconded by Council Member Koski to Approve the Agenda as noted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Oath of Office—Previously Handled 2. Res. #19-OXX—2019 Appointments Lengthy discussion was had and it was determined as followed: City of Centerville Council Meeting Minutes January 9,2019 Council Member Love would remain Acting Mayor, that Administrator Statz, Mayor Paar and Acting Mayor Love would remain check signers, Council Member Montain would remain on Anoka County Fire Protection Council with Council Members Love and Koski serving as alternates, Council Member Koski and Council Member Lakso will serve on the Centennial Fire District Steering Committee with Mayor Paar serving as alternate, Mayor Paar and Council Member Love will remain on Centennial Lakes Police Department Governing Board with Council Member Koski serving as alternate, Council Member Montain will serve on the North Metro Telecommunications Commission with Mayor Paar serving as alternate, Mayor Paar will remain on the Rush Line Corridor with Council Member Love serving as alternate, City Administrator Statz and Mayor Paar would both be serving on the I35 W/E Coalition and Mayor Paar would remain serving as the Weed Inspector. It was also determined that Council Members Lakso and Love would serve on the EDA, Council Member Lakso would serve as the Parks & Recreation Committee Liaison with Council Member Montain serving as the alternate, Council Member Koski would serve as the Planning & Zoning Commission Liaison with Mayor Paar serving as alternate. It was noted that the Personnel Committee should be added to the listing of 2019 Appointments with City Attorney Glaser, Mayor Paar, Council Member Montain serving with Council Member Love serving as alternate. Mayor Paar requested that this item be discussed in the upcoming years at a work session as it is a lengthy task. Motion by Mayor Paar, seconded by Council Member Koski to Adopt Res. #19-OXX—2019 Appointments as Noted and the Inclusion of the Personnel Board. All in favor. Motion carried. V. Public Hearing 1. None VI. APPROVAL OF THE MINUTES 1. December 26, 2018 Special City Council Meeting Minutes Mayor Paar provided Council Members with an opportunity for modifications. Motion by Council Member Love, seconded by Council Member Koski to Approve the December 26, 2018 City Council meeting minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville December 26, 2018 through January 4, 2019 Claims (Checks #32357-32381 W/Voided Check#32289 & E-Check#1283E) & Check# 32382-32389) & E-Check#1285-1289E 2. Centennial Lakes Police Claims through January 1, 2019 (Checks #12384- 12396) Page 2 of 7 City of Centerville Council Meeting Minutes January 9,2019 3. Centennial Fire District Claims through December 21, 2018 (Checks #8397- 8409) 4. Proclamation—National School Choice Week—January 20-26, 2019 5. Parks and Trails Plan Assistance Proposal 6. Leter of Support for Anoka County Parks' Single Track Trail Grant Application 7. Memorandum of Understanding and Voluntary Cost Sharing Agreement— Anoka County Regional Development 8. Special Event Permit—Shake Your Shamrock 9. Otter Lake Animal Contract Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Consent Agenda as presented. All in favor. Motion carried. VII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Concept Plan and Purchase Agreement—2021 Commerce Drive (City-owned 2.3 Acre Parcel Both Administrator Statz and City Attorney Glaser agreed that this item should be handled at a Closed Executive Session which would be scheduled for the next Council meeting. Administrator Statz stated that a concept plan had been submitted to the Planning & Zoning Commission for a new location for Midwest Best Water. He stated that the company sells bottled water and machines to grocery stores and felt that they would be a good addition to the community. Council Member Koski stated that the zoning of the proposed business location may be an issue but could be worked around through rezoning, findings of fact, etc. The Commission was in favor of going forward more formally. Administrator Statz stated that a purchase offer has been submitted for $50,000 less than asking price for 2061 Commerce Drive. They would like to start construction as soon as possible and are agreeable to wait until the purchase agreement has been discussed at Council next meeting. Motion by Council Member Lakso, seconded by Council Member Love to table the this Item. All in favor. Motion carried. 2. 2019 Fee Schedule—Ordinance#XX, Second Series (First Reading) Page 3 of 7 City of Centerville Council Meeting Minutes January 9,2019 Administrator Statz stated that annually staff reviews current fees charged and ascertains whether they are market-rate worthy. Administrator Statz stated that modifications are in red. City Clerk Bender stated that modifications had been made to several items: Public Works Labor & Equipment, Water Meters and interest charged for late fees associated with utility billing. Administrator Statz stated that the new Electrical Inspector's fees had been incorporated into the ordinance with nothing being astronomically increased. He also stated that the previous increases in escrows and water lateral fees or mid-year increases were included. Motion by Council Member Love, seconded by Council Member Koski to table the the Approval of the 2019 Fee Schedule—Ordinance#XX, Second Series to the Next Regular Council Meeting. All in favor. Motion carried. 3. Res. #19-OXX—Sponsorship of Community Development Block Grant Administrator Statz reported that the City was a recipient of two (2) previous CDBG grants that assisted residents in low-income neighborhoods with installation of and connection to municipal water services. He stated that subsequent to years of discussion of Council and the dire need to repair/replace roadways in the Downtown area and the City's unsuccessful submission last year, the City again would like to submit an application for consideration. He stated that it needs the City's blessing and by passing this resolution the packet would become complete. He stated that staff would be forwarding income surveys to residents of the area at a later date. He also stated that Staff is anticipating that 51% of the individuals in the area are low to moderate income which is the requirement for the grant. He reported that if subsequent to the receipt of the surveys and data obtained found that the area does not meet the requirements the grant would be surrendered. Motion by Council Member Love, seconded by Council Member Koski to Adopt Res. #19-001 — Sponsorship of Community Development Block Grant as submitted. All in favor. Motion carried. 4. Water System Interconnect Agreement with Lino Lakes Administrator Statz stated that the Cities of Centerville and Lino Lakes previously agreed upon an water system interconnect along 20th avenue and the City of Centerville paid for the infrastructure. He explained that if the system senses a change in pressure flow due to water system problems either with Centerville or Lino Lakes, the systems will open and flow to the appropriate community. He stated that the City of Centerville paid for the first interconnect in belief that we would be utilizing it but in fact the City of Lino has received more water from us than we have from them. Council questioned whether the water that flows through the system is metered and costs/fees associated. Administrator Statz stated that there is no monetary disbursement but water flowage to offset. He stated that the agreements address these fees. Page 4 of 7 City of Centerville Council Meeting Minutes January 9,2019 Administrator Statz stated that the new interconnect would be entirely paid for by the City of Lino Lakes and very beneficial to the City of Centerville. He stated that the previous interconnect agreement was tweaked slightly to fit this new interconnect. Administrator Statz stated that believed that the developer (Lennar Homes) was paying for this system. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Presented Water System Interconnect Agreement. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz stated that his report was in the packet and he would be happy to answer and questions that Council had. He reported that he had met with an organizer of Marketfest earlier in the day and felt that they had a wonderful conversation and she had many ideas for something similar in Centerville. City Attorney Glaser stated that prosecution cases have slowed for the year. Council Member Lakso stated that this is her first meeting back to Council and thanked the public for their votes and Council for their patience and understanding regarding items and background research. Council Member Love welcomed Council Member Lakso back. He stated that the first Police Governing Board meeting would be held on the 14th of January where they would be developing a schedule for 2019 and discussing unfinished business from 2018 and presenting Life Savings Awards. He stated that the EDA would be holding their meeting on the 16th. He thanked the audience for allowing him to serve and congratulated Mayor Paar also. Council Member Koski welcomed Council Member Lakso back from her eight (8) year absence and congratulated Mayor Paar and Council Member Love on being voted in again. He stated that he felt that past Councilmembers have been wonderful to work with and he believes that this Council will also be wonderful to work with. Council Member Koski questioned Administrator Statz regarding the status of Old Mill Estates and Peltier Preserve. Administrator Statz stated that both developers have been reengaged and he felt that final plats would be forthcoming shortly. He stated that City Attorney Glaser is working on the Developer Agreements. Administrator Statz stated that the City is in receipt of an Interim Use Permit Application for Rehbein Black Dirt. He reported that the old IUP had expired and they desire the same conditions for the new one with the extension of selling black dirt for two (2) years. He reported that with the old IUP they were to discontinue stockpiling dirt. With the new request they desire to mine black dirt. He stated that the City is in receipt of a letter from United Properties in favor of the continued mining of dirt at the current locations as they Page 5 of 7 City of Centerville Council Meeting Minutes January 9,2019 would anticipate utilizing it for continued development while they hold an option for purchase of the property. Administrator Statz stated that a public hearing would be held at the February Planning & Zoning meeting regarding their request. Lengthy discussion ensued regarding Mr. Rehbein's comments he previously made before Council, the continued stockpiling of unacceptable material, roadway maintenance, and etc. Administrator Statz stated that within the construction timeline the dirt was unacceptable for use during the construction of the distribution center due to the amount of moisture in it. He also stated that a two (2) year window would coincide with United Properties agreement with Mr. Rehbein. Administrator Statz stated that Mr. Champeau has been before Council in the past and is reputable. Mayor Paar stated that it was National Law Enforcement Appreciation Day and he thanked the Centennial Lakes Police Department along with all law enforcement agencies for the work that they do. He stated that he would be attending an upcoming meeting at the Centennial High School where Representatives Runbeck and West and Senator Chamberlain and other local representatives will be discussing school funding on January 25 at 7:15 a.m. He also stated that he would be attending an upcoming Quad Area Chamber of Commerce networking/ribbon cutting ceremony at Wholesome Health on January 24 from 2:30-4:00 p.m. for business. He stated that he and City Administrator Statz met recently with the Chamber regarding Centerville exposure. Mayor Paar welcomed back Council Member Lakso and stated that working with all members of Council past and present has been a joy. He also thanked all of staff for their hard work behind the scenes. Mayor Paar thanked the armed services for their services along with all police and fire department staffs as while everyone was celebrating the holidays many of these folks were working to protect us. City Administrator Statz stated that the Centennial Fire District responded to a multi-unit fire on Christmas Eve. Mayor Paar stated that not all Council Members had received information regarding the City Administrator's performance review and he requested a Closed Executive Session for the next Council Meeting. XI. RECESS REGULAR MEETING Motion by Council Member Love, seconded by Council Member Lakso to recess the regularly scheduled Council Meeting to a Closed Executive Session to Discuss the Performance Review of City Administrator Statz at 8:22 p.m. All in favor. Motion carried. XII. CLOSED EXECUTIVE SESSION (Unless Otherwise Opened) Page 6 of 7 City of Centerville Council Meeting Minutes January 9,2019 1. This portion of the meeting is closed to evaluate the performance of City Administrator/Engineer Mark Statz. The closure is pursuant to Minnesota Statute Section 13D.05, subdivision 3(a) The Council, with Statz and Glaser in attendance, discussed the process they would use to conduct Statz's annual performance review. At Statz's request, they would receive the review responses from Staff without knowing the identity of the author. They would hold a closed session at the beginning of the next Council meeting to discuss the Staff and Councilmembers' review responses and then conduct a review session with Statz. Motion by Mayor Paar, seconded by Council Member Koski to Adiourn the Closed Executive Session at 9:01 p.m. All in favor. Motion carried. XIII. RECONVENE REGULAR MEETING XIV. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adiourn the Council Meeting of January 9, 2019 at 9:02 p.m. Allin favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7