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HomeMy WebLinkAbout2019-01-02 P & R Minutes - Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held a scheduled meeting on January 2, 2019 at City Hall, 1800 Main Street. Present: Committee Member Chair: Kevin Waeghe Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Suzanne Seeley '' Also Present: Mark Statz, City Administrator/Engineer Matt Montain, Council Member Liaison Linda Neudecker, Recorder Absent: Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek 1. CALL TO ORDER Committee Member Chair, Kevin Waeghe called the January 2, 2019 Meeting of the Parks & Recreation Committee to order at 6:37p.m. in the Council Chambers. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Wae2he, seconded by Committee Member Amundsen to approve the Agenda with the following additions: add #2 under New Business — Centerville Community Volunteer Opportunities and add #2b under Announcements/Updates. All in favor. Motion carried III. APPEARANCES/APPOINTMENTS/PRESENTATIONS - NONE IV. UNFINISHED COMMITTEE BUSINESS 1. Parks & Trails Park Plan—Assistance Proposal Motion made by Committee Member Amundsen, seconded by Committee Member Wae2he to recommend to the City Council to approve of the $5,000 expenditure from the city budget for the Parks & Trails Park Plan assistance proposal. This motion supersedes the motion made on December 5, 2018, which the P & R Committee was not in favor of the $5,000 expenditure at that time. All in favor. Motion carried. City of Centerville Parks&Recreation Committee January 2,2019 2. Skate & Sled Night —January 19, 2019 from 6pm to 9pm at Laurie LaMotte Park. Finalize event details & volunteer list: Supplies: Committee Member Amundsen will purchase the remaining supplies needed: hot chocolate mix, graham cracks, Hersey chocolate squares & marshmallows, cups, etc. Advertising: Flyers to be distributed; information in Friday Flash, Facebook, Twitter, City Website, Sandwich Board and Reader Sign in front of the City Offices. Flyers: Committee Member Waeghe has finalized the flyer for this event. The sledding activity will have distance contests with prizes for the winners. Flyers to be placed in various businesses, daycares, gas stations, etc. throughout the area. Music: Committee Member Peterson will contact Mr. Tom Lee to request his assistance with setting up the equipment for the music. Bonfire: Old skids will need to be picked up Volunteers: Most of the other committee members plan to volunteer. Additional volunteers will be needed. Committee Member Waeghe has reached out to the Police and Fire Departments to request some volunteers. Committee Members Peterson and Waeghe are unable to attend and help at this event due to other obligations. 3. Skate Night & Hayride—February 9, 2019 The City Council approved the increase of $300, from $1000 to $1300 as requested at the December 5, 2018 P & R meeting. The deposit of$100 has been sent to Bunker Park Stables. Committee Member Errickson-Grahek was not at the January meeting, so it was unknown if she was able to find a less expensive alternate. Because the next meeting is on February 6�h, just 3 days prior to this event, any new information will be looked at for the 2020 event. Final planning for these events will be completed at the February 6th P & R meeting. V. COMMITTEE BUSINESS (NEW) 1. Anoka County Parks' Single Track Trail Grant Application Anoka County Parks is requesting a letter of support from the City for a grant application to construct a number of "Single Track" trails in the regional park adjacent to Centerville. These trails are for mountain bike and fat tire bike riders and have become increasingly popular in recent years. A map of the proposed trails is available at the City offices. Motion made by Committee Member Seeley, seconded by Committee Member Peterson to recommend to the City Council to issue a letter of support to Anoka County Parks for their grant application to construct Single Track Trails in the Rice Creek Chain of Lakes Park Reserve. All in favor. Motion carried. Page 2 of 4 City of Centerville Parks&Recreation Committee January 2,2019 2. Centerville Community Volunteer Opportunities A list of proposed volunteer opportunities was distributed to the committee members and information was also included with the quarterly utility bill. IV. APPROVAL OF THE MINUTES Motion by Committee Member Seeley, seconded by Committee Member Peterson to approve the Minutes of the December 5, 2018 regular meeting with the following corrections: under IV. Unfinished Business #2, 2nd motion change spelling Eriicksen to Errickson; under V. New Business, #3, last line removey from 20th; under VII Updates, #4, add a space between n & G (Rain Gardens); under Adiournment, XI delete the second n from Errickson. Allin favor. Motion carried. VII. UPDATES/ANNOUNCEMENTS 1. Council Updates —Council Member Montain a. Council Member Montain has volunteered to remain as the liaison to the P & R Committee for 2019. 2. Staff Updates a. Interpretive Signs in Hidden Spring & Trailside Parks; b. Ice Skating Rink—ideas for improvements & cost savings/efficiency; c. More communication/coordination between the P & R chair& City liaison; d. Potential for Centerville Farmers Market,possibly at elementary school on Thursday evenings during August to September; e. City Wide Garage Sales (Spring & Fall??); f. Provide food trucks during water ski shows 3. P & R Vacancy The city is continuing to accept applications for the position. VIII. ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of January 2, 2019 will be removed: • 18-012, 18-015, ITEMS TO BE CHANGED • 16-017: change date from January to February, 2019 • 18-013: add date - February • 18-016: change date January to FebruarX • 18-017: add- &volunteers, change date from January to February, 2019 ITEMS TO BE ADDED as of January 2, 2019: • 18-018: send letter to Ms. Ellie Russell thanking her for organizing her Cub Scout Den to pick up trash at Royal Meadow Park on Wed., Oct 17,2018, by Staff, ASAP Page 3 of 4 City of Centerville Parks&Recreation Committee January 2,2019 X. AGENDA ITEMS FOR FEBRUARY MEETING: Under UNFINISHED BUSINESS 1. GAGA Ball Pit—costs (P.Palzer) 2. Interpretive Sign Maintenance, Hidden Spring & Trailside Parks 3. Skate Night& Hay Ride—February 9, 2019 (final planning session) 4. Volunteers/Donations from Police & Fire 5. 18-016: Alternate resources for Hay Ride (make a list for 2020) 6. 18-014: P &R Event Worksheets/booklet (H. Errickson-Grahek 7. Skate & Sled Night 1-19-19 Follow up Under UPDATES/ANNOUNCEMENTS: 1. Council Updates —Council Member Matt Montain 2. Staff Updates —Administrator Mark Statz 3. P & R Committee Member vacancy XI. ADJOURNMENT Motion made by Committee Member Amundsen, seconded by Committee Member Wae2he to adiourn the January 2, 2019 meeting of at 7:55 P.M. All in favor. Motion carried. Submitted by: Linda Neudecker, Recorder Page 4 of 4