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HomeMy WebLinkAbout2019-03-27 CC JT WS & CC Meeting Minutes - Approved CITY OF CENTERVILLE JOINT COMMITTEE WORK SESSION, CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION MEETING MINUTES March 27, 2019 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a Joint Committee Work Session and Regularly scheduled City Council meeting on March 27, 2019 at City Hall, 1880 Main Street. PRESENT: City Council Mayor Jeff Paar A (1, Council Member D. Love it Council Member Russ Koski Council Member Michelle Lakso Council Member Matt Montain Planning & Zoning Commission Chair, Darrin Mosher Economic Development Authority President, Jeff Hanzal Vice President, Jim Weatherhead Treasurer, Mike Giovanizzo Parks & Recreation Committee Committee Member Brian Peterson Committee Member Suzanne Seeley ABSENT: City Council — None; Planning & Zoning Commission — Commissioners Mark Haiden, Linda Broussard Vickers, Nick Twohy, Ben Fehrenbacher, Kim Ganzel and Darrell Olson; Parks & Recreation Committee — Chairperson Kevin Waeghe, Committee Members Chris Bettinger and Heidi Errickson-Grahek STAFF: City Administrator Mark Statz JOINT COMMITTEE WORK SESSION I. CALL TO ORDER Mayor Paar called the Joint Committee Work Session to order at 5:30 p.m. II. ITEMS OF DISCUSSION 1. 2019 City Goals City of Centerville Council Meeting Minutes March 27,2019 Administrator Statz reviewed the proposed 2019 City Goals along with providing a status of the 2018 City Goals either completed or ongoing. Mayor Paar asked for input from all that were present. Administrator Statz would incorporate comments received. III. ADJOURNMENT CITY COUNCIL MEETING I. ROLL CALL Present were Mayor Jeff Paar, Council Members D. Love, Russ Koski, Michelle Lakso and Matt Montain. Staff present were: Administrator Statz and City Attorney Glaser. II. CALL TO ORDER Mayor Paar called the regularly scheduled City Council meeting to order at 7:06 p.m. 111. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Motion by Council Member Montain, seconded by Council Member Love to Approve the Agenda as noted. All in favor. Motion carried. V. APPOINTMENTS/PRESENTATIONS 1. None. VI. PUBLIC HEARING 1. Wellhead Protection Plan, Mark Janovec, Senior Scientist—Stantec City Administrator Statz stated that this evening's meeting is a required informational meeting and that Mr. Mark Janovec who is a professional geologist will be providing information regarding Part I of II for the Wellhead Protection Plan. He stated that Part H of the Plan will be due in 2020. Mayor Paar opened the meeting for public input regarding this item. Mr. Janovec stated that the Wellhead Protection Plan allows suppliers to protect the groundwater resources that supply drinking water to the community's well(s) and they do this through identifying a capture zone of wells and identify any potential sources of contamination that may lie within that same zone. The plan is established to assist in reduction of risks of contamination impacting the aquifer(s). He stated that the plan is updated every 10 years and he reviewed the supplied Figure 3 showing the Wellhead Protection Area (WHPA) and Drinking Water Supply Page 2 of 8 City of Centerville Council Meeting Minutes March 27,2019 Management Area (DWSMA) delineation. He stated that the area is quite a bit larger than in previous plans and involves more than Centerville. He stated that it would benefit all communities if they work cooperatively to manage the area together with the same goals in mind. Administrator Statz stated that the City currently has less than 100 homes that have wells and in the past grant money has been offered to seal the wells in those areas that were within the Wellhead Protection area. Lengthy discussion ensued regarding sealing of wells, drilling of wells, why the City of Lino Lakes and City of Centerville's lines interconnect, etc. Mr. Janovec and Administrator Statz both explained that the flow of the aquifer (east to west) below ground has everything to do with the inclusion and that there are many variables. Administrator Statz stated that the City would continue to pursue sealing of wells upon connection and they are required to be sealed if not utilized. Ms. Lisa Anderson, 1724 Heritage Street, stated that the City should be concerned with the amount of water that is being used by developments. City Attorney Glaser stated that the State of Minnesota is not affected by water scarcity as western or southern states. Administrator Statz stated that the plan is not associated with water conservation but rather contamination of the aquifer. Mayor Paar questioned whether other audience members desired to speak and none responded. 2. SWPPP/MS4 Administrator Statz stated that on an annual basis the City is required to hold a public meeting regarding the City's Municipal Separate Storm Sewer System (MS4). He stated that through the storm sewer system the City discharges waters to creeks, streams and lakes. He stated that this is an entirely different system than the sanitary sewers and is not treated. He also stated that many organizations are involved with the management of these waters including Met. Council, DNR, State Board of Water and Soil Resources (BWSR), and the Rice Creek Watershed. He reviewed the documents that are required by the City (National Pollutant Discharge Elimination System (NPDES) MS4 Permit, Local Surface Water Management Plan, and RCWD's plans and regulations). Administrator Statz stated that there are 6 minimum control measures that are contained in the MS4 permit. He stated that one (1) is public education and outreach (handouts in the vestibule and information available on the City's web site), two (2) is public participation and involvement (annual meeting), three (3) is illicit discharge detection and elimination (Public Works' inspections), four (4) is construction site storm water runoff control (silt fence/bio rolls and gravel entrances), five (5) post-construction storm water management (storm ponds constructed along with the development) and six (6) pollution prevention and good housekeeping for municipal operations (street sweeping and minimal salt usage on the roadways). Administrator Statz stated that the ongoing regulations are duplicated by several organizations and that he and others feel strongly that working with the RCWD will lead to more efficient regulatory requirements. He stated that the City staff is trained and completes pond assessments, inspections of outfalls and discharge points of ponds annually and every five (5) years dependent Page 3 of 8 City of Centerville Council Meeting Minutes March 27,2019 upon item of regulation. He stated that sedimentation, erosion, vegetation, etc. are additional items that staff inspects for. Discussion ensued regarding developments that linger, depth of ponds at time of construction, developer escrows, cost of approximately $30,000 to dredge a small pond and fear that regulations will become unfunded mandates, and ongoing education such as stickers on catch basins or marking of same "drains to lake", etc. by volunteer groups as a service project. Mayor Paar questioned whether audience members desired to speak and none responded. Mayor Paar requested that the presentation be forwarded to all Council Members. I. APPROVAL OF THE MINUTES 1. March 10, 2019 City Council Meeting Minutes Mayor Paar provided Council Members with an opportunity for modifications. Motion by Council Member Montain, seconded by Council Member Lakso to Approve the March 13, 2019 City Council Meeting Minutes as amended. Administrator Statz stated that Finance Director DeJong requested that the last sentence of the first paragraph of page 4 of 5 be restated as follows: "Finance Director DeJong noted that Anoka County and the Centennial School District will continue to receive all of the base tax revenue on the parcels. The taxable referendum values are not affected by a TIF district, so the school district will receive all referendum taxes on the increased value due to construction of an apartment building." Council Member Montain accepted the friendly amendment and Council Member Lakso concurred. All in favor. Motion carried. VIL CONSENT AGENDA 1. City of Centerville March 13, 2019 through March 27, 2019 Claims (Checks #1318E-1321E) & 32521-32544) 2. Centennial Lakes Police Claims through March 13, 2019 (Checks #12523- 12540) & Payroll Check#12520-12522 3. Centennial Fire District Claims through March 20, 2019 (Checks #8476-8479 & 8482, U.S. Bank& Voided Check#8480-8481 4. Centerville Lions Special Event Permit Application (Private Property), April 26, 2019 @ St. Genevieve's Comm. Parish Center, 6995 Centerville Road a. Temporary On Sale Liquor License b. Raffle Permit (LG220) 5. Hollywood Pyrotechnics (Fete des Lacs Fireworks Display) 6. Personnel Policy Changes —Addition of Non-Core Benefit Offerings 7. Approval of Contract—Leo A. Daly—City Hall Renovation Design Page 4 of 8 City of Centerville Council Meeting Minutes March 27,2019 8. Successful Completion of Year 6, Building Inspection Mr. Dan Schmitz— Authorization for Step Increase to Step 9, Grade 6 Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Montain requested that Item 46 be discussed along with Item 48. Council Member Montain questioned the Personnel Policy Change and Administrator Statz stated that the change would allow AFLAC to be a core benefit. Council Member Montain congratulated Mr. Schmitz for his successful completion of year 6. Council Members Love, Lakso and Mayor Paar concurred. Motion by Council Member Love, seconded by Council Member Koski to Approve the Consent Agenda as presented. All in favor. Motion carried. II. OLD BUSINESS 1. Water Hook-up Ordinance Discussion a. $1,500 Rule Administrator Statz stated that Council may remember that the Code was amended approximately a year ago to remove the sunset date for those that were December 31, 2018, language was included regarding selling the home and requiring connection, the $1,000 well repair connection requirement was increased to $1,500 and the inclusion of increasing the size of the home by 33%. He stated that we have encountered a home that while the well contractor was on site stated that the repairs would exceed $2,000 and staff drafted a letter to the homeowners informing them of the needed connection. He also stated that the homeowners provided a letter to the City stating that the cost of repairs did not exceed the $1,500 and that they would not be connecting to municipal water services. He reported that the property owners were present this evening and that he would arrange a meeting with them in the future. He also reported that several well drillers were present also and that he would arrange a meeting with them also. He stated that difficulties in enforcing the Code is why the item had been placed on the agenda. Staff is proposing some changes to the language to make the Code more practical. City Attorney Glaser stated that the City can require well drillers to notify the City of a new well being drilled. Lengthy discussion ensued regarding drilling a well for lawn sprinkling, inability to deny a new well, cross contamination, working with staff regarding an educated code and enforcement, city's goal, desiring for equality, countless changes to the Code, incentives of low interest loans and grants through the city. Council stated that they desired an opportunity for City Administrator Statz to speak with interested homeowners and the well drillers that were here this evening before additional information would be brought forward to Council. Mrs. Katie DuFault, 7045 Centerville Road, stated that her residence is the one that had repairs made and that "simple maintenance" does not mean "disrepair" as code states. She stated that Page 5 of 8 City of Centerville Council Meeting Minutes March 27,2019 she did not believe that the letter was written very nicely as it gave them a deadline date due to the winter/frozen ground nor had they received a notice that the City received their letter. She wondered if the clock was still ticking. City Administrator Statz apologized for not forwarding a letter upon receipt of theirs. Council desired to provide an opportunity for Staff to discuss with the affected property owners and drillers that were present this evening prior to discussing the issue further. b. Unassessed Parcels, No Notification Administrator Statz stated that along with the City's Block 7 community Development Block Grant (CDBG) several years ago, the City installed municipal water services along the West side of Centerville Road. He questioned whether these properties should be included in water availability, owe the lateral benefit fee and be provided with the same opportunities for payment as others have been in the past with being assessed and whether the City Code's requirements would pertain to them as they were never noticed of outstanding water connection and fee requirements. Discussion ensued regarding whether the municipal water line was installed behind the properties or in front of the properties with Administrator Statz stating behind, whether the water lateral fee should be $6,500 or $8,000 and the type of assessment that would be offered to these individual property owners Motion by Council Member Montain, Seconded by Council Member Love to charge these properties at the rate of$6,500 for the water lateral fee upon connection. Discussion ensued regarding the offering of specially assessing the properties, notice of payment prior to interest being accrued being December 31, 2019 and written notice. City Attorney Glaser stated that the assessment if chosen by the property owner would be reflected on their 2021 property taxes. The property owners would have until December 31, 2019 to pay in full the water lateral fee without incurring interest. If the property owner chose to have the $6,500 specially assessed to their property through the Waiver Process it would be placed on their property taxes accordingly bearing interest from January 1, 2020. All in favor. Motion carried. IX. NEW BUSINESS 1. To Be Handled After Closed Executive Session X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz stated that his report was in the packet and he would be happy to answer any questions that council had. Page 6 of 8 City of Centerville Council Meeting Minutes March 27,2019 Council Member Love stated that the League of MN Cities 2019 Annual Conference was June 26-28, 2019 and if you are new registrant the fee was $150 and if you are a returning member the fee was $400. City Administrator Statz stated that Council Member Lakso has been registered and if any members of Council chose to attend to let staff know and they would make arrangements for them. Mayor Paar stated that he was unable to attend. City Attorney Glaser reminded the audience and council that April 24, 2019 is Law Day at the Anoka County Court House. He stated that attendance in the past has been large and suggested that where appointments to see assistance are taken, individuals make them prior to appearing. Council Member Lakso stated that she assisted a Cub Scout pack with the assembly of emergency packs along with assistance from the Centennial Fire District and Centennial Lakes Police Department. She stated that the Pack would be earning a badge for their participation. Brief discussion ensued regarding a potential for not achieving a quorum for the June 26, 2019 regularly scheduled Council meeting and City Administrator Statz stated that two members would be absent (Lakso & Love) and that the item would be appearing on a future agenda for potential for rescheduling. Council Member Montain stated that he recently attended a North Metro TV meeting where discussions took place regarding high definition (HD) and the City of Centerville being the only City nor having this Capability. He also stated that information was obtained regarding 5G small cell State and federal Legislature along with closed captioning. Mayor Paar thanked acting Mayor Love for conducting the March 13, 2019 City Council meeting during his absence, stated that he and administrator Statz had recently spoke at an event held by the Quad Area Chamber of Commerce. He stated that the Quad Area Chamber is attempting to gain members of government entities along with schools and local businesses. He also stated that an idea of the EDA is to potentially pay local businesses' (Centerville) first year membership dues to expose them to the benefits of the organization. He reported that he and administrator Statz participated in a Lunch and Learn (March 7, 2019) sponsored by the Chamber where a type of"State of the City" was given by local Mayors and City Administrators. He stated that is an uptick in development and residential construction. He also reported that he recently met with a Pack 432 Weblos who desired to meet with an elected official to learn about the duties and responsibilities associated with being a Council Member and government official. He desired to extend his appreciation to the pack for the opportunity to meet them and share his experiences with them. He also reported that the Adhoc Branding Committee (City Administrator Statz, Vice Chair Weatherhead, himself and Committee Member Twohy met regarding core essentials associated with the City of Centerville attempting to incorporate same within a logo and tagline. Mayor Paar reminded Council and the audience that the Lions Cadillac dinner was schedules for April 27, 2019 at St. Genevieve's Community Parish and the is tickets were desired to contact previous Mayor Mr. Tom Wilharber. He reported that the owner of Corner Express/Circle K, Mr. Todd Steffen's daughter Mackenze's hockey team became National Champions and congratulated them. Page 7 of 8 City of Centerville Council Meeting Minutes March 27,2019 Mayor Paar recessed the regularly scheduled Council meeting to a closed Executive Session at 9:07 p.m. Mayor Paar read the following: This portion of the meeting is closed to develop or consider the asking price, and consider offers or counteroffers for the sale of real property located at 2021 Commerce Drive. The closure is pursuant to Minnesota State Statute Section 13D.05, subdivision 3(b). XI. RECESS TO CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Unless Otherwise Opened) I. CALL TO ORDER 1. Roll Call Present were Mayor Jeff Paar, Council Members D. Love, Russ Koski, Michelle Lakso and Matt Montain. Staff present were: Administrator Statz and City Attorney Glaser. II. ITEM OF DISCUSSION 1. Purchase Agreement—2021 Commerce Drive The Council discussed the item. III. ADJOURN & RECONVENE REGULAR COUNCIL MEETING Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the Closed Executive Session of March 27, 2019 at 9:32 p.m. All in favor. Motion carried. XIL NEW BUSINESS (Cont'd) 1. Purchase Agreement—2021 Commerce Drive As discussed previously. Motion by Council Member Love, Seconded by Council Member Koski to accept the presented purchase agreement for 2021 Commerce Drive in the amount of$405,000. All in favor. Motion Carried. XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Lakso to Adiourn the Council Meeting of March 27, 2019 at 9:34p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. 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