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HomeMy WebLinkAbout2019-03-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING March 13, 2019 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled City Council meeting on March 13, 2019 at City Hall, 1880 Main Street. PRESENT: Acting Mayor D. Love Council Member Russ Koski Council Member Michelle Lakso 14 Council Member Matt Montain ABSENT: Mayor Jeff Paar STAFF: City Administrator Mark Statz City Attorney Kurt Glaser COUNCIL I. CALL TO ORDER Acting Mayor Love called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Agenda as noted. All in favor. Motion carried. L APPOINTMENTS/PRESENTATIONS 1. None. II. PUBLIC HEARING 1. None. III. APPROVAL OF THE MINUTES 1. February 27, 2019 City Council Meeting Minutes Acting Mayor Love provided Council Members with an opportunity for modifications. City of Centerville Council Meeting Minutes March 13,2019 Motion by Council Member Lakso, seconded by Council Member Koski to Approve the February 27, 2019 City Council Meeting Minutes as Presented. All in favor. Motion carried. VIL CONSENT AGENDA 1. City of Centerville February 28, 2019 through March 13, 2019 Claims (Checks #1313E-1317E & 32492-32520) 2. Centennial Lakes Police Claims through March 6, 2019 (Checks #12499- 12519), Payroll Check#12497-12498, & Optum & US Bank(Visa) 3. Centennial Fire District Claims through March 6, 2019 (Checks #8468-8475) & U.S. Bank 4. Res. #19-OXX—Authorizing Worker's Compensation Coverage for Elected & Appointed Officials 5. Proposals for Port-a-Potties 6. P & R Recommendation to Purchase GaGa Ball Pit Acting Mayor Love provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Montain thanked Staff for the information provided regarding Item 44. Acting Mayor Love requested that Items 45 & 6 be pulled for additional discussion. Motion by Council Member Montain, seconded by Council Member Lakso to Approve Items #14 of the Consent Agenda as presented. All in favor. Motion carried. Acting Mayor Love had concerns with securing the GaGa Ball Pit to prevent theft. Administrator Statz said that the equipment is bulky and hopes that theft will not be an issue, although vandalism (and theft) is always part of the risk with park equipment. Anchoring the equipment to a concrete slab is not feasible, since the equipment will be placed in the grass areas. Acting Mayor Love questioned insurance as the game could have liability concerns. Administrator Statz stated that the League of MN Cities provides the city coverage for similar playground equipment. Motion by Council Member Montain, seconded by Council Member Lakso to Approve the P & R Recommendation to Purchase GaGa Ball Pit. All in favor. Motion carried. Acting Mayor Love questioned the port-a-pot at Corner Stone Park. Administrator Statz stated that it was used and the city did not receive a complaint regarding smell or unsightliness. He also stated that the Ski Club appreciated its location. Discussion ensued regarding the construction of an enclosure for the unit. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Port-a-Pot Proposal from AirFresh for the Season. All in favor. Motion carried. IV. OLD BUSINESS Page 2 of 6 City of Centerville Council Meeting Minutes March 13,2019 1. None. IX. NEW BUSINESS 1. Conditional Employment Offer (P-T Receptionist/Office Technician) Administrator Statz stated that staff would like to make an employment offer to the top candidate, contingent on the results of a background check and drug screening. Love suggested not sending a rejection notice to candidate 42 until candidate 41 accepts. Motion by Council Member Koski, seconded by Council Member Lakso to Authorize City Administrator to Offer a Conditional Employment Offer to the Candidate That Best Fits the City's Needs and If Needed to Candidate #2 if Candidate #1 Does Not Accept. All in favor. Motion carried. 2. Downtown TIF District—Authorization to Begin Structure Inspections Administrator Statz stated that staff is requesting authorization to commence the beginning phase(s) of determining whether it is feasible to create a Tax Increment Financing (TIF) district within the downtown area. He stated that included in the packet was a timeline and staff has discussed this with the City's Financial Consultant. Finance Director DeJong stated that the City currently has a TIF District within the downtown area that has just 11 years left of its 25 year period (est. 2005). Since there were no projects within the first five (5) years the City is limited to spending 25% of any new increment and would only be able to capture that increment for the remaining 11 years. With these facts in mind, staff is recommending decommissioning the existing district and starting a new one. He stated that the City would like to determine whether the area would qualify for the creation of a new district by meeting the initial eligibility tests. He also stated that to qualify for the TIF District the area must contain at least 70% occupied parcels. An occupied parcel, is one where 15% of the land area is covered by impervious surface parking or structure. He stated that the area just meets the 70% criteria. However, 50% of the structures in the same area must be considered "substandard"which the state defines as a building that would require at least 15% of the cost of a replacement building to bring the existing building up to current standards. He reported that it is believed that most of the homes in the downtown area were constructed prior to the City adopting the building code in 1983. He stated that the City must make a good faith effort to gain entry to the property, but if the property owner does not allow entry, the City can complete a "table top" review of the property for permits and etc. to determine whether it is "substandard". He reported that a letter would be forwarded to the property owner requesting the inspection and follow-ups through telephone calls and door knocking. Administrator Statz stated that the City's Building Inspector and Building Official will handle the inspections so that there would be no costs associated with hiring a consultant and there is not commitment to commence a TIF District if the City does not qualify or chooses not to. Page 3 of 6 City of Centerville Council Meeting Minutes March 13,2019 Lengthy discussion was had regarding privacy issues of property owners, whether these inspections should be completed with a fire inspection, addressing the letter as to not implying that property owner's property is "substandard", the benefit of participating in the inspection and possibility of having infrastructure constructed in the area that they would benefit from without paying for through special assessments, etc. Finance Director DeJong made note that the County and the School district will continue to receive all of the base tax revenue on the parcels. The taxable referendum values are not affected by a TIF district, so the school district will receive all referendum taxes on the increased value due to construction of an apartment building. Motion by Council Member Lakso, seconded by Council Member Koski To Authorize Inspecting Structures Within the Downtown Area to for Criteria Associated with Establishing a Tax Increment Financing District. Council Member Montain Opposed. Motion carried. 3. Architectural/Interior Design Schematic Design Services Proposals for City Hall Renovation Administrator Statz stated that the Council has discussed City Hall renovations and that he felt engaging a professional architect was the next step. He stated that he secured two proposals (Leo A. Daly and Pope Architects). He stated that Leo A. Daly's proposal was for $5,900. Motion by Council Member Lakso, seconded by Council Member Montain to Accept the Proposal from Leo A. Daly for Schematic Design Services for a City Hall Renovation Proiect, with fees not to Exceed $5,900. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz stated that his report was in the packet and he would be happy to answer any questions that Council had. Administrator Statz encouraged the public and Council to visit Anoka County Regional Economic Development website and stated that the northern 21 cities in the County are organized and with the County's assisting receiving marketing of available properties. He also stated that the Planning & Zoning Commission will be holding a public hearing regarding rezoning certain properties along Main Street and 20'h Avenue. Council Member Montain questioned whether storm drains have been cleared. Administrator Statz stated that staff had been working diligently to clear them for the last several days. He also instructed residents that, if during evening or weekend hours, they were concerned about flooding, they should call 911 to report an issue. Administrator Statz stated that the City invested well in its infrastructure as the City only experienced one (1) frozen water line/service this winter. He also stated that he thought North Metro TV had live streaming of the City's Council meeting but was unable to connect to it and stated that he would inform the Council when it became live. Page 4 of 6 City of Centerville Council Meeting Minutes March 13,2019 Council Member Lakso stated that she attended the recent Parks & Recreation Committee meeting where they discussed tweaking administrative tasks and meeting flow. She also stated that they approved the purchase of a GaGa Ball Pit which had been discussed for quite some time. Council Member Koski stated that he attending the recent P & Z Commission meeting where lengthy discussion was had regarding rezoning of property along 20th Avenue and Main Street. Council Member Montain stated that he would be attending the North Metro Telecommunication meeting later in the month. Acting Mayor Love stated that the Lions Cadillac Dinner was coming up on April 27, 2019 with the price increasing to $100. He stated that 80 tickets were being sold and that individuals could purchase them from former Mayor Tom Wilharber. He also reported that he recently spoke before the Woodbury City Council which went well and that he attended the Chisago County Mayors meeting which also went well. Motion by Council Member Montain, seconded by Council Member Koski to Recess to the Closed Executive Session at 7:21 p.m. All in favor. Motion carried. XI. RECESS TO CLOSED EXECUTIVE SESSION CLOSED EXECUTIVE SESSION (Unless Otherwise Opened) This portion of the meeting is closed to evaluate the performance of City Administrator/Engineer Mark Statz. The closure is pursuant to Minnesota Statute Section 13D.05, subdivision 3(a) City Administrator Performance Review I. CALL TO ORDER 1. Roll Call II. ITEM OF DISCUSSION 1. 2018 Benefit Package Review & Proposed Contract Amendment III. ADJOURN & RECONVENE REGULAR COUNCIL MEETING Motion by Council Member Montain, seconded by Council Member Lakso to Adiourn the Closed Executive Session of March 13, 2019 at 7:41 p.m. All in favor. Motion carried. XII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Montain to Adiourn the Council Meeting of March 13, 2019 at 7:42 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 5 of 6 City of Centerville Council Meeting Minutes March 13,2019 Page 6 of 6