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HomeMy WebLinkAbout2019-05-22 WS & CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING May 22, 2019 5:30 p.m. CITY COUNCIL Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session on May 22, 2019 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member D. Love Council Member Russ Koski Council Member Michelle Lakso Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser COUNCIL WORK SESSION I. CALL TO ORDER Mayor Paar called the meeting to order at 5:30 p.m. II. ITEMS OF DISCUSSION 1. EDA Update Administrator Statz provided Council with an update of EDA activities, 2. Commercial Code Enforcement Discussion Administrator Statz discussed the current state of code enforcement in the City. III. ADJOURNMENT COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Mayor Paar provided an opportunity for others to add or delete any items. No additions or deletions were requested. Motion by Council Member Love, seconded by Council Member Koski to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. April 24, 2019 City Council Meeting Minutes Mayor Paar provided members an opportunity to review and make modifications. Council Member Love requested that the word “requires” be added to the sentence in paragraph #4 pertaining to a Special Event Permit. Motion by Council Member Montain, seconded by Council Member Koski to Approve the April 24, 2019 City Council Meeting Minutes as Presented. All in favor. Motion carried. 2. May 8, 2019 City Council Meeting Minutes City Administrator Statz stated that Council received these minutes via email earlier in the day. Mayor Paar provided members an opportunity for review and to make modifications. Mayor Paar stated that Council Member Koski was absent from the meeting and it should be noted. Council Member Love stated that Mayor Paar had attended the P & Z Meeting in place of Council Member Koski. Motion by Council Member Montain, seconded by Council Member Lakso to Approve the May 8, 2019 City Council Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through May 22, 2019 Claims (Check #32644- 32670) & E-Check #1343E-1348E) 2. Centennial Lakes Police Claims through May 7, 2019 (Check #12607-12625) & US Bank 3. Centennial Fire District Claims through May 15, 2019 (Checks #5836-8544), W/Payroll Check #8530-8535 & U.S. Bank 4. Res. #19-011 – Accept Donation from Lions Club to City Parks Fund 5. Miscellaneous Stormwater System and Sanitary Sewer Repairs Page 2 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 6. Park Facility Usage Form, Fiske Graduation @ Hidden Spring Park June 29, 2019 7. Church of St. Genevieve Request for Special Event Permit/Private Property ~ Annual Chicken Dinner, Sunday, August 18, 2019 a. LG220 Application for Exempt Permit – Pull Tabs & Raffle b. Temporary On-Sale Liquor License Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Motion by Council Member Koski seconded by Council Member Love to Approve the Consent Agenda as presented. All in favor. Motion carried. I. OLD BUSINESS 1. Commercial Zoning Changes a. Ord. #97, Second Series (Second/Final Reading) – Creating a new B-2 Main Street Commercial District, Amending the text of the B-1 District and Amending the Table of Allowed Uses Administrator Statz stated that this is the second reading for this ordinance and pairs with Item b. City Attorney Glaser stated that he had received input from Alex’s Landscaping regarding the issues. City Administrator Statz stated that Ord. #97 and #98 would allow for mini-storage as a Conditional Use Permit. Council Member Lakso stated that this was the first time she had heard of these changes and that she was rather confused when she received her mailing. She felt that additional information would have been informative for residents. Administrator Statz stated that the required public hearing was forwarded to residents within 350’ but acknowledged that more information would be added.. Administrator Statz stated that the Planning & Zoning Commission held a public hearing. People were provided with an opportunity to speak and chose not to. Administrator Statz stated that Midwest Best Water’s purchase agreement was to expire at the end of May. Mr. Shuda was in the attendance the evening of Council’s first reading of the draft Ord. #97 where he had concerns regarding language for outside storage and he and his Attorney Peter Beck were both present this evening. Discussion ensued regarding mini-storage within the B-1 District, Alex’s Lawn & Turf’s concerns, scheduling a work session to discuss in depth prior to a making decision and City Attorney Glaser’s pending vacation. City Attorney Glaser felt that striking the language that was proposed and leaving the language that was struck out by the changes would accommodate the concerns that Alex's Lawn & Turf expressed and not have adverse effects on mini-storage. There was concern as this was the second reading of the text and could changes be made. City Attorney Glaser stated that the removal of language was appropriate. Mr. Beck stated that the Shuda’s did not desire to deter the proposed mini storage facility and were satisfied with the proposed striking of proposed language suggested by City Attorney Glaser. Page 3 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Motion by Council Member Montain seconded by Council Member Lakso to Adopt Ord. #97 Revising Language to Strike the Changes 156.030, L, Subdivision 3 Which was Struck Out and Changed Over with 4 Building Supply Sales and All Proposed Changes to Building Supply Sales Should be Struck from Ord. #97 and be Adopted. All in favor. Motion carried. Mayor Paar thanked the Shuda’s and Mr. Beck for participating in the meeting and stated that the City would continue to work with them regarding their issues. b. Ord. #98, Second Series (Second/Final Reading) – Rezoning Certain Properties from B-1 to B-2 Administrator Statz stated that this item specifically speaks of the properties that would be rezoned th along Main Street and 20 Avenue. He stated that these properties would also be affected by Ord. #97 regarding regulations in those zoning districts. Discussion ensued regarding businesses that could become non-conforming by this action and the ramifications. It was stated that the City had spoken with that business owner/operator who did not believe it would be an issue. Attorney Glaser stated that if that individual sold the business within a years’ time to a similar operation it could remain in operation with the non-conformity. He also stated that if there is a conditional use permit that it stays with the land until such time as another is issued or it expires due to lack of operation. Motion by Council Member Koski, seconded by Council Member Love to Adopt Ord. #98, Second Series – Rezoning Certain Properties from B-1 to B-2 as presented. All in favor. Motion carried. 2. Bay View Villas a. Ord. #99, Second Series (Second/Final Reading) Adopting Revisions to Bayview Villas Conditional Use Permit for a Planned Unit Development City Attorney Glaser stated that the only modification that has been made is to allow pools on one lot within the development. Brief discussion was had addressing keycard access which Attorney Glaser stated was in additional document (Developer’s Agreement) but not a part of the Conditional Use Permit. Motion by Council Member Love seconded by Council Member Lakso to Adopt Ord. #99, Second Series – Adopting Revisions to Bayview Villas Conditional Use Permit for a Planned Unit Development as presented. All in favor. Motion carried. b. Declaration of Covenants, Conditions and Restrictions for Bayview Villas Bay View Villas Homeowner’s Association Documents City Administrator Statz stated that action only needed to be taken on items a. and c. as Res. #19- 013 incorporated Item b. City Attorney Glaser stated that the documents address common land and structuring of the Homeowner’s Association to protect the City’s interests and place requirements on an entity but if the entity fails, the City will step in. Page 4 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Lengthy discussion was had regarding a previous developer allowing outlots to be tax forfeited due to the developer’s unwillingness to take care of, pay property taxes or to establish a homeowner’s association. City Administrator Statz stated that the developer does not hold a homeowners association, it is organized and operated by the benefiting property owners. Ms. Gloria Hartman, 5795 Hobe Lane, White Bear Lake stated that she was interested in purchasing Lot 4 but under the landscape plan and visually inspecting the lot it appears that there is standing water in the rear of the property close to the lake. City Administrator Statz stated that there was a section between the lake and lots for a rain garden with riprap. City Attorney Glaser stated that the developer/realtor Mr. Jim Boo was in the audience and that Ms. Hartman could address her concerns to him as the discussions this evening did not involve drainage, site plans, etc. Mayor Paar stated that the Council discussed the landscaping plan in depth regarding the lakeshore and a 30’ buffer zone. Mr. Jim Boo, Developer for Bayview Villas, thanked Staff and Council for working diligently on all documents and challenges along the way to get to this point. Mayor Paar thanked Mr. Boo for his efforts also. c. Resolution #19-012 – Adoption Final Plat & Development Agreement City Attorney Glaser stated that the change was because Mr. Rich DeFoe has formed an LLC and the documents need to reflect that. Motion by Council Member Love seconded by Council Member Koski to Approve Res. #19- 013 – Adoption of Final Plat & Development Agreement Associated with Bay View Villas as presented. All in favor. Motion carried. 3. Old Mill Estates a. Res. #19-013 – Adoption Final Plat & Development Agreement City Administrator Statz stated that this adoption and agreement are less complicated than the previous agreements as the development is not a Planned Unit Develop, meets zoning code and has no homeowner’s association. He stated that final place covers phase 1, master agreement and an amendment to add phase 2 working under the umbrellas of phase 1. Brief discussion was had regarding Acorn Creek Park parking, trail extension, sidewalks and utilizing the developer’s contractor to construct these additional amenities at the City’s expense. City Administrator Statz also stated that the funding for these amenities would come from the Parks capital fund. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. #19-013 – Adoption Final Plat & Development Agreement for Old Mill Estates Development as presented. All in favor. Motion carried. Mayor Paar requested that the page numbers be placed on the Agenda for ease of location of items within the packet. 4. Midwest Best Water Page 5 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 a. Conditional Use Permit – 2021 Commerce Drive – Manufacturing/Assembly City Administrator Statz stated the table of uses (156-A.1) within the City’s Code does not provide for manufacturing, processing and assembly requires a Conditional Use Permit, the Planning & Zoning Commission has held a public hearing and recommended to Council Approval as submitted. City Administrator Statz stated that all units within this building will be following the Conditional Use Permit as it runs with the land. He also stated that there would be no outside storage and that the intent of Midwest Best Water was to utilize 15,000 square feet of the building and rent two (2) 5,000 square foot units. He reported that if the amount of retail of other of the two tenants warranted additional parking spaces they could either submit for a Conditional Use Permit or those spaces would need to be provided. He also stated that there will be no outside storage. Council Member Koski questioned potential uses in the two (2) 5,000 square foot rental spaces and City Administrator Statz stated that they could have a small amount of retail but parking spaces available may be affected by the amount and the owner is very aware that additional spaces may need to be added. He also stated that there will not be pure retail on the site but something similar to Ruffridge-Johnson. Council Member Love questioned whether there was public comment at the hearing and Council Member Koski replied no there was not. Council Member Koski corrected his reply by stating that Mr. Mike Brass, President, Titus Commercial Real Estate (City’s Broker) spoke and stated that Mr. McKasy, owner of Midwest Best Water, was very aware that additional parking may be needed in the future and felt that there was viable room for additional spaces in the rear of the site. Council Member Lakso questioned whether the dumpsters needed to be enclosed and Administrator Statz stated that City Code addresses requirements for that. She thanked staff for the language regarding trucks not being allowed to “que up” on the roadway. Mayor Paar questioned whether anyone who was in the audience desired to speak regarding this item. No members came forward. Motion by Council Member Koski, seconded by Council Member Love to Approve the Conditional Use Permit – 2021 Commerce Drive – Manufacturing/Assembly as presented. All in favor. Motion carried. b. Approval of Façade Administrator Statz stated that language contained in the purchase agreement required that the City authorize the façade of the building. He stated that Mr. McKasy has provided the submitted renderings for consideration. Administrator Statz reported that the building was masonry as required with brick canopies around doorways and loading docks to add aesthetics. They were also requested to place several windows on the side of the building that faces Commerce Drive providing the appearance that is architecturally appealing rather than just a brick wall. Administrator Statz stated that the façade approval is not attached to the Conditional Use Permit but rather the purchase agreement. Mayor Paar questioned the lifecycle of the masonry and Mr. Brass stated that it does not fade as the coloring goes all the way through the product. He stated that Mr. McKasy is spending an additional $100,000 worth of upgrades to provide an appealing Page 6 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 building rather than the first concept plan for the building that was previously presented to the City as he desires a pleasing building. Mayor Paar thanked Mr. Brass for working diligently with Mr. McKasy in bringing forward a product that everyone is proud of and he questioned the timeframe for construction. Mr. Brass stated that it is anticipated that closing will occur in mid-June and they will be breaking ground shortly thereafter. Administrator Statz stated that they were also waiting for Rice Creek Watershed approval on June 12, 2019. Motion by Council Member Koski, Seconded by Council Member Lakes to Approve the Façade of the Proposed 2021 Commerce Drive Building (Midwest Best Water) as Presented. All in favor. Motion carried. Council Member Koski also thanked all Staff involved in working on this project. IX. NEW BUSINESS 1. Downtown Street and Utility Project – Preliminary Survey & Feasibility Study Engineering Proposal Administrator Statz stated that the City was successful in obtaining a Community Development Block Grant of $210,000 to provide municipal services in the downtown area for low to moderate income families. He stated that it has been the intent of Council to pair this grant with a street reconstruction project in the same area and a preliminary survey and feasibility study is needed to determine whether the project is viable. He stated that there are ample funds in the street, water and stormwater funds to complete the project without bonding. He also stated that the first steps for commencing the project would be ordering a preliminary topographic survey and a feasibility report. He reported that staff solicited a proposal for services from Stantec who the City has utilized in the past for such projects and was provided with a cost estimate of $34,700. Administrator Statz stated that the funds would be expended from the street, water and stormwater funds. Lengthy discussion was had regarding how many homes would be affected, approximate CDBG funding if a family qualified for municipal services to be installed at no cost ($12,000 to 14,000), the amount of homes that would qualify and that an income survey would be forwarded to property owners shortly. Administrator Statz stated the importance of completion by property owners. Discussion also included which blocks would be included as there was concern if the block 7 area developed would it be feasible to include that area or not as it would be a developer’s responsibility to provide municipal services, etc. Administrator Statz stated that it would be included in the proposal but could be removed if needed. Council Member Koski questioned the need for receiving more than one bid for these services and Administrator Statz stated that in this instance there was no need to obtain more than one and Stantec is the preferred firm as they have designed numerous project for the City in the past and they have knowledge of the community’s topographies. The question was asked when the project would commence if Council approved and City Administrator Statz stated that it would commence in the fall and potentially go through July of 2020. Page 7 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Council Member Love thanked Council and prior Council’s for working with citizens and their income struggles and the economy. He felt that the Council has done a good job with funding for the future. Mayor Paar echoed Council Member Love’s comments. Mayor Paar stated that the City is comfortable with Stantec’s work and believes that they are worth the cost to provide these services as they are familiar with the City. Motion by Council Member Love, seconded by Council Member Lakso to Approve the Proposal from Stantec Consulting Services, Inc. for Preliminary Survey and Feasibility Study Services Associated with the 2019 Downtown Street & Utility Project as Presented. All in favor. Motion carried. 2. Logo Design Services Administrator Statz stated that the main focus of the Branding Committee is the creation of a new city logo. He reported that the Committee has met and compiled a “Core Essence” document which identifies the concepts that should be incorporated into the new brand for the city. He stated that he has explored several options for the design of the logo. He reported that the city could consider an internet-based contest or solicit bids from local graphic artists. He stated that he anticipated that an on line contest would cost approximately $460 and result in a vector file (high quality image of art) that could be utilized for letterhead, business cards, web site, Twitter, Facebook, etc. along with a possibility of receiving 50+ logos for consideration. He advised Council that after these services the logo would more than likely need to be adjusted by another graphic artist to fit our needs. He also stated that he solicited a proposal from a local graphic artist that the City/Centerville Lions have worked with previously (Lonni Olson Design) and Rapid Press Printing Company. He reported that the bid from Lonnie Olson Design was $1,500 compared to $2,500 for Rapid Press. Council Member Montain had concerns for the budget and felt that this item be placed on hold. He stated that the Council should be mindful of spending as it has been discussed that there were needs for upgrading the HVAC system, City Hall face-lift, computers, etc. He was very concerned that it was not just this expenditure that would be needed but updating the watertower, signage throughout the city and costs would be extremely high and it should be kept in mind. Discussion ensued regarding estimates for the watertower to be rebranded, entrance monuments, park signage and inclusion in the budget for these items, staging the use of the new logo to the website, Facebook, Twitter, letterhead and budgeting the larger ticket items, the necessity to follow through with the rebranding and when is the appropriate time? Mayor Paar stated that he was confused at the Council formed the Branding Committee to do just this – a new logo that would be utilized for the city on everything. He stated you have to start somewhere. He stated that he understands that there is a budget that needs to be adhered to and that future expenditures will be taken under advisement. Administrator Statz stated that the Committee has discussed donations for park signage, etc. Council Member Montain stated that the budget needs to encompass the police, fire, downtown street project and road fund. Administrator Statz stated that the budget does need to be worked on and discussions will commence shortly and there is a tendency that if you were to have a logo per say you would desire to utilize it on everything but that does not mean all at one time. Both Mayor Page 8 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Paar and Council Member Love stated that they desire to start the process and budget for larger ticket items in the future. Motion by Mayor Park, seconded by Council Member Love to Accept the Presented Proposal from Lonni Olson Design for Logo Design Services as Submitted. Council Member Montain Opposed. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz stated that he did not supply his report in the packet but desired to provide the following highlights: he stated that Ms. Rhonda Sivarajah is a candidate for the Anoka County Administrator’s position and if appointed there would need to be a special election for her Commissioner seat. He also stated that in 2020 there would be a presidential election. He stated that he has spoken with other local officials who would like to discuss reimbursement for from the County for the election for the Commissioner seat with an additional $6,000 for an election. Administrator Statz stated that the soil borings have been completed on Block 7 in the downtown area and the water table is very high. He stated that the final report has yet to be completed but this news would not allow for underground parking. He stated that a recent meeting was held with the perspective developer regarding TIF and they continue to communicate on a regular basis. Administrator Statz stated that the Festival Committee met earlier in the week and finalized a listing of events. He stated that sponsorships will be wrapped up in mid-June or early June. He stated that sponsors will be recognized on all market items and the Festival website. He stated that Finance Director DeJong was attending a meeting with Met Council the following day. He reported that he attended a recent meeting with the Anoka County Regional Economic Development regarding the technology corridor and she has stated that there have been inquiries and the area is getting their name out there as a data center for high data users. He also stated that he recently attending a meeting with Anoka County EDA were an event was being planned for commercial real estate were promoting Anoka County would be an emphasis. He stated that the event is planned for October and that he would be forwarding information as it was completed. Council Member Love stated that he had an opportunity to speak at the National League Conference held in Fort Lauderdale, Florida recently where he reference that the City of Centerville was older than the state itself. He also stated that he spoke with panel members and new trustees. He stated that he was greatful for the opportunity to represent the City of Centerville, MN. Mayor Paar thanked Council Member Love for representing the City and stated that there was not a better person that could do that in this capacity. Council Member Koski desired to welcome Ms. Kathy Freiermuth as a new Parks & Recreation Committee Member and Mr. Jon Krueger as a Planning & Zoning Commission Member. He thanked Mayor Paar for attending the P & Z meeting in his absence and stated that the Commission recommended to Council the Conditional Use Permit for Midwest Best Water. He congratulated Page 9 of 10 City of Centerville Council Work Session & Council Meeting Minutes May 22, 2019 Council Member Montain in receiving an award for his fire service and thanked him for volunteering in his community in that capacity. He also thanked all veterans and those that are serving for their service along with EMS, police and fire personnel as they make great sacrifices to help others. He reminded individuals that the Hugo American Legion would be providing a service at St. Genevieve’s Cemetery at 11:30 a.m. on Memorial Day. Mayor Paar requested that Staff post a potential for quorum notice for this event. Council Member Montain stated that North Metro Telecommunication Commission has been working on the high definition conversion, Century Link is removing itself from the cable market. He stated that he attended a recent banquet for the school in which his mother, Judy Montain was honored as Employee of the Year. He congratulated Centennial School District in taking pride in their school and employees. Mayor Paar congratulated Ms. Montain. Mayor Paar stated that for Earth Day, a group from Lions Heart volunteered and assisted the Parks & Recreation Committee in park cleanup and they are willing to continue to volunteer for other events. Mayor Paar reminded the audience of the Fete des Lacs web site for registration for Kickball, Paddle des Lacs, the 5K/8K runs, and parade. He also thanked outgoing Sargent Bill Jacobson for his service with the Centennial Lakes Police Department and wished him well in his future endeavors. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Koski to Adjourn the Council Meeting of May 22, 2019 at 8:37 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10