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Home My WebLink About2019-05-01 P & R Meeting Minutes CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on May 1, 2019 at City Hall, 1800 Main Street. Present: Committee Member Kevin Waeghe, Chairman Committee Member Chris Bettinger Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Also Present: Michelle Lakso, Council Member Liaison Linda Neudecker, Recorder Absent: Committee Member Suzanne Seeley Mark Statz, City Administrator/Engineer I. CALL TO ORDER Committee Member Chair, Kevin Waeghe called the May 6, 2019 Meeting of the Parks & Recreation Committee to order at 6:40 p.m. in the Council Chambers. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Peterson, seconded by Committee Member Bettinger to approve the Agenda with the following additions: add #2 under Appearances – Ms. Marie Vidgen, donation; add #3 under Appearances – Mr. Tom Lee, Music in the Park, add #4 under Appearances - Mr. Pat Branch, Fete des Lacs Runs. All in favor. Motion carried. III. APPEARANCES/APPOINTMENTS/PRESENTATIONS 1. Ms. Kathy Freiermuth, P & R Committee Member applicant Motion made by Committee Member Bettinger, seconded by Committee Member Errickson-Grahek to recommend to the city council to approve the appointment of Ms. Bonnie Freiermuth to one of the open seats on the P & R Committee. All in favor. Motion carried. 2. Ms. Marie Vidger – Donation Ms. Vidger appeared before the Committee to make a donation of $2,000 for improvements for Trailside Park & in support of the Bald Eagle Water Ski Club. City of Centerville Parks & Recreation Committee May 1, 2019 Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Bettinger to recommend to the city council to accept the donation of $2,000 from Ms Marie Vidger to be used for the purchase & installation of a park bench (with a dedication plaque) & trash receptacle with any remaining monies to be used for purchase of flowers & woodchips to be placed near the rock wall in Trailside Park. Installation of all to be completed no later than June 26,2019. All in favor. Motion Carried. The exact wording on the dedication plaque, to show appreciation to the BEWSC, will be determined at a later date. The first show by the BEWSC will be held on June 27, 2019 with practices beginning in mid-May. 3. Ms. Bonnie Shoebottom, Resident Ms. Shoebottom attended the May P & R meeting to observe and may consider applying for the remaining open position as a member of this committee. 4. Mr. Tom Lee, Music in the Park Motion made by Committee Member Peterson, seconded Committee Member Waeghe to recommend to the city council to approve the 2019 budget of $2,580 which includes the ASCAP fee, plus an additional $420 for any extra costs that might be incurred, for a total of $3,000; and also to approve the confirmed musical acts & the weekly line-ups. All in favor. Motion carried. 5. Mr. Pat Branch, Fete des Lacs Run (see #1 under Unfinished Business).  Mr. Branch gave the committee members an update on the logo; it has been finalized and is currently in the computer system as the official logo.  There will be an article in The Citizen Newspaper out on May 15. Copies of this should be placed in the kiosks.  Wargo will participate with the use of their canoes, however to get them to the lake it will be by paddling & portaging.  Kari has kayaks to rent on a first come, first serve basis & Midwest Events has a 20 seat canoe, but a reservation needs to be made.  Based on the Management Plan previously submitted by Mr. Branch, the city staff produced a summary table for volunteer sign-up and check list of tasks. See below under City Council Updates. IV. UNFINISHED COMMITTEE BUSINESS 1. 19-016 Fete des Lacs Run Plan - See #5 under Appearances 2. 19-015 Additional Outlet at Hidden Spring Park Motion by Committee member Peterson, seconded by Committee Member Errikson- Grahek to recommend to the city council to approve the bid from Erick Marshall Electric Page 2 of 5 City of Centerville Parks & Recreation Committee May 1, 2019 to install a 4-outlet, 40 amp outlet in Hidden Spring Park of $350.00 from the Capital Outlay Fund of the General Fund with the installation of the meter box to be located on the Hidden Springs side of LaMotte Drive. All in favor. Motion carried. 3. 16-017: Gaga Ball Pit & Triple Shoot Game - Assembly & Installation Committee Member Peterson offered the assistance of his Boy Scout Troop, and himself, for the assembly of the Gaga Ball Pit; location yet to be determined, most likely at Laurie LaMotte Memorial Park, and installation to be done when staff is available. Preferable date of installation th is May 16. Motion made by Committee member Bettinger, seconded by Committee Member Errickson-Grahek to recommend to the city council to install, in cement, the Triple Shoot Basketball Game, at a location yet to be determined, in Acorn Park. All in favor. Motion carried. V. NEW COMMITTEE BUSINESS 1. 19-016: Music in the Park 2019 See #4 under Appearances 2. 19-015: Additional Outlet at Hidden Spring Park See #2 under Unfinished Business 3. 16-017: Gaga Ball Pit & Triple Shoot Basketball Hoop – Assembly See #3 under Unfinished Business 4. Donation to Park Fund from Lions Club A donation was received from the Lions Club, in the amount of $500 for the Park Fund. A request that staff send a thank you to them will be added to the Action Items List VI. APPROVAL OF PREVIOUS MINUTES Motion made by Committee Member Bettinger, seconded by Committee Member Waeghe to approve the April 3, 2019 minutes with the following correction: Under New Business, nd #2, replace 2 paragraph with : Motion by Committee member Bettinger, seconded by Committee member Peterson that Administrator Statz check into the availability of any grants and, if available, apply for a grant to cover the cost of a new or refurbished basketball court. All in favor. Motion carried. All in favor. Motion carried. VII. UPDATES/ANNOUNCEMENTS 1. LaMotte Field Use Schedules Requests for the use of the fields have been received from the Silver Bullets Team & CPBB. Page 3 of 5 City of Centerville Parks & Recreation Committee May 1, 2019 2. Earth Day & Park Clean-up th The following committee members met on April 20 for the parks spring clean-up: Brian Peterson, Kevin Waeghe and Heidi Errickson-Grahek. In addition close to 40 additional volunteers showed up. Many of those additional volunteers were the result of Krista at Lionsheart.org reaching out via their website. A request that staff send a thank you to Krista at Lionsheart.org and also to the Boy Scouts, will be added to the Action Items List. 3. Council Update – Council Member Lasko Ms Lasko reviewed the Fete des Lacs 5k/8k Run Volunteer Worksheet Part 1: Need at least 2 police officers (Officer Stephan) Part 2: Need manager for set up of PA system, tables, flags, etc. (B. Peterson) Part 3: Course Manager – (P. Branch, K. Amundsen) Part 4: In Park Manager – (C. Bettinger) Part 5a: Registration – (R. Derkson, B. Peterson) Part 5b: Timing – Need to hire an official timer Part 6: Kids Run – Coordinated & run by Apple Academy) Part 7: Race Director – (P Branch) Many, many other volunteers will be needed. Other details to be considered: the location of registration & electricity to be determined (registration also concurrent with Lions Tournament), a suggestion was made to have a large tent at/for registration and in addition a lot of clear signage will be needed. 4. Staff Update – Administrator Statz: NONE VIII. ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of May 6, 2019 will be removed:  18-006 (to be placed as part of future Capital Improvement Plan)  19-009  19-016 ITEMS TO BE CHANGED  16-017: change assigned person to Brian P & Paul P & date to June, add BP & Boy Scouts to Action.  16-031: change item from vacancies to 1 vacancy; change to Miss Shoebottom may attend future meetings to determine if she would like to volunteer to Action.  19-008: change date to June, 2019  19-013: change date to: ONGOING  19-015: change assigned person to Paul Palzer, change date to ONGOING & add to be installed under action ITEMS TO BE ADDED as of May 6, 2019:  19-016: Thank you to Lions Club for $500.00 donation nd  19-017: Thank you letter to Lionsheart for providing volunteers for April 2 parks clean-up Page 4 of 5 City of Centerville Parks & Recreation Committee May 1, 2019  19-018: Thank you letter to Boy Scouts for their assistance with parks clean up (in care of Brian Peterson)  19-019: Evaluate the condition of all playground equipment & prioritize for future replacement; committee members; ongoing; open;  19-020: Basketball Court renovation (submit nomination for refurbished or a grant for a new court) X. AGENDA ITEMS FOR APRIL MEETING: Under APPEARANCES: Under UNFINISHED BUSINESS 1. 19-008: Review, critique & approve Fete des Lacs management plan 2. 19-014: Water Ski Shows: vendors & shuttle for senior citizens Under UPDATES/ANNOUNCEMENTS: 1. 19-014: Vendors for Water Ski Shows 2. 19-015: Additional outlet installed at Hidden Springs 3. 16-031: P & R Committee 1 vacancy – Status 4. Council Updates – Council Member Michelle Lasko 5. Staff Updates – Administrator Mark Statz XI. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Peterson to adjourn the May 6, 2019 meeting at 8:37 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Recorder Page 5 of 5