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HomeMy WebLinkAbout2019-09-25 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING September 25, 2019 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on September 25, 2019 at City Hall, 1880 Main Street. COUNCIL WORKSESSION I. CALL TO ORDER Mayor Paar called the meeting to order at 5:35 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz II. ITEMS OF DISCUSSION a. Water Utility Fund Budget b. Preliminary 2020 General Fund Budget III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:29 p.m. All in favor. Motion carried. COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6:32 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain ABSENT: Council Member Michelle Lakso City of Centerville Council Meeting Minutes September 25, 2019 STAFF: City Administrator Mark Statz City Attorney Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Mayor Paar stated that the agenda should reflect that the City of Centerville Claims should state September 25, 2019 rather than August 14, 2019 on the Consent Agenda, Item #1. He also stated that Council Member Koski had several typographical modifications to the August 28, 2019 minutes and that the September 11, 2019 minutes were to be removed from the agenda. Motion by Council Member Love, seconded by Council Member Koski to Approve the Agenda with the Above Stated Moifications. All in favor. Motion carried. I. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. II. APPROVAL OF THE MINUTES 1. August 28, 2019 City Council Meeting Minutes Mayor Paar provided an opportunity for others to make modifications to the presented minutes. Mayor Paar stated that Council Member Koski pointed out several grammatical errors (page 3, Old Business, fourth paragraph, last sentence to change “this” to “that”; fifth paragraph to change “fire fighter” to “firefighter”; page 4, first motion to spell Council Member Lakso correctly, third paragraph, seconded to the last sentence change “has” to “have” and fourth paragraph, fourth sentence remove the first “the”. Motion by Council Member Love, seconded by Council Member Koski to Approve the August 28, 2019 City Council Meeting Minutes with the Above Stated Modifications. All in favor. Motion carried. 2. September 3, 2019 Special City Council Meeting Minutes Mayor Paar provided an opportunity for others to make modifications to the presented minutes. Page 2 of 9 City of Centerville Council Meeting Minutes September 25, 2019 Motion by Council Member Koski, seconded by Council Member Montain to Approve the September 3, 2019 Special City Council Meeting Minutes as Presented. All in favor. Motion carried. 3. This item was removed VII. CONSENT AGENDA 1. City of Centerville Claims through September 25, 2019 (Check #32975- 32995) & E-Check #1406E-1409E 2. Centennial Lakes Police Claims through September 12, 2019 (Check #12792- 12815) & Payroll Check #12791, 12807 & 12808 3. Centennial Fire District Claims through September 6, 2019 (Checks #8625- 8630 & Fire Relief Association) 4. Res. #19-0XX – Resolution Appointing Election Judges for the Upcoming Primary, Special Election & Presidential Nomination Primary 5. Encroachment Agreement, Retaining Wall – 1813 Prairie Drive Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Motion by Council Member Montain seconded by Council Member Love to Approve the Consent Agenda as Submitted. Council Member Montain thanked all election judges for volunteering their time to ensure a secure and well-organized election. All in favor. Motion carried. III. OLD BUSINESS 1. Downtown Zoning Changes nd a. 2 Reading Ordinance #100, Second Series – Rezoning Certain Properties from M-1 to M-2 City Administrator Statz stated that this is the second reading of the downtown rezoning information. He explained that this ordinance changes the zoning of certain properties within the downtown area. He stated that the Planning & Zoning Commission have discussed reducing the size of the M-1 District which required retail on the ground level and it was felt that without the downtown redevelopment that was proposed years this type of zoning was not needed if property was located blocks off of Main Street and that the development would not happen going forward. Administrator Statz stated that the next ordinance takes care of the modifications to the code and Table 156-A.1. He reported that a change was made on the table which would allow an accessory structures to be constructed in both districts with a Conditional Use Permit. He stated that no Comprehensive Plan Amendment was needed as these modifications were planned for and contained in the new Comprehensive Plan. Page 3 of 9 City of Centerville Council Meeting Minutes September 25, 2019 Council Member Love questioned modifications since the first reading. Administrator Statz stated that height and side wall height were added for the non-residential use accessory structures. Mayor Paar stated that Table 156-A.1 was corrected for public buildings and Administrator Statz concurred. City Attorney Glaser stated that he has reviewed the Ordinances and felt that Stantec did a great job completing them. Administrator Statz requested that if Council chose to adopt the Ordinances that they also adopt the Findings of Fact. Motion by Council Member Love, seconded by Council Member Koski to Adopt Ordinance #100, Second Series – Rezoning Certain Properties from M-1 to M-2 as Presented and the Findings of Fact as presented by Stantec. All in favor. Motion carried. nd b. 2 Reading Ordinance #101 – Changes to M-1, M-2 and Table of Allowed Uses Motion by Council Member Montain, seconded by Council Member Koski to Adopt Ordinance #101, Second Series – Changes to M-1, M-2 of the City Code and Table of Allowed Uses (156.A-1) as presented. All in favor. Motion carried. c. Changes to Downtown Master Plan Administrator Statz stated that the Downtown Master Plan is similar to the City Code, has been discussed in joint meetings in the past and the proposed changes are a culmination of these discussions. Motion by Council Member Koski, seconded by Council Member Montain to Adopt the Downtown Master Plan Amendments as presented by Stantec. All in favor. Motion carried. IX. NEW BUSINESS thth 1. 20 Avenue Mini-Storage, 6965 – 20 Avenue a. Site Plan b. Conditional Use Permit and Findings of Fact Administrator Statz stated that the developer had revised the site plan and worked very diligently to incorporate the Planning & Zoning Commission’s suggestions. He stated that the Planning & Zoning Commission recommends approval of revised site plan, Conditional Use Permit (CUP) and Stantec’s Findings of Fact. He reminded Council that over a year ago zoning modifications were made allowing mini-storage. He stated that he felt it was a good project that would benefit the developer and the City. He also stated that it did not required a subdivision or plat. City Attorney Glaser stated that he and Staff worked diligently on the CUP and felt that it protected the City well. Page 4 of 9 City of Centerville Council Meeting Minutes September 25, 2019 Council Member Koski stated that he reviewed the CUP and felt that it was very well written. He thanked the developer for their diligence and working with the City. Council Member Love stated that he would be abstaining from the vote as his property neighbors the project. He stated that some of the concerns his neighbors have are lessening the values of their homes and he questioned whether Mr. Tolzmann had been contacted regarding the values of homes and the construction of this business. City Administrator Statz stated no. He also stated that he spoke with the City of White Bear Lake regarding crime near their mini-storage facility and they stated that no robberies or drug crimes have increased due to the facility but burglaries had increased. He also stated that his neighbors also have concerns regarding buffering and noise. Administrator Statz stated that the developer would be attempting to save existing trees, the existing wetland will remain and a storm pond would be added with all being in the rear of the property which abuts the residential district. Mayor Paar stated that he has received concerns about people residing in units but the CUP would not allow for this. He also stated that there are concerns regarding crime and drugs on site. City Attorney Glaser stated that the CUP addresses after hours individuals on site only being the owner or their employees. Mayor Paar felt that a large percentage of Centerville residents would be utilizing the units. Attorney Glaser stated that the project is well designed, fits the site well and does not believe that it will devalue neighboring properties. Administrator Statz reported that the developer would be appearing before the Rice Creek Watershed District (RCWD) on October 9, 2019 and would be able to commence construction the following day. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Site Plan, Conditional Use Permit and Findings of Fact Associated with the Construction of th a Mini-Storage Facility at 6965 – 20 Avenue South, Centerville as presented. Council Member Love abstained. Motion carried. 2. Discussion of Changes to City Fee Schedule a. Water System Management Fee for Commercial Accounts – Base Rate b. Fire Connection Fee Administrator Statz stated that per City Code, Section 51.09 states that private fire hose connections for self-contained fire protection systems may apply for and obtain permission to connect the street mains with hydrants, large pipes, and hose couplings for use in case of fire only, at their own installation expense and at such rates as the Council may adopt by resolution. He explained that the proposed mini-storage facility would not have a sink or floor drain or office just a fire connection for their fire suppression system. Administrator Statz also explained that the Water System Management Fee for commercial accounts are determined by Residential Equivalent Units (REUs). He stated that currently homes and businesses whether connected to water or not pay a flat rate fee. He stated that the fee is $.38 bi-monthly higher for commercial properties than residential properties. He then explained that Page 5 of 9 City of Centerville Council Meeting Minutes September 25, 2019 that the base fee for sewer Collection rate is charged at the established rate multiplied by the number of SAC units determined by Met. Council. He stated that on the water side for billing no such multiplication is made. He also stated that the fee schedule for sewer clearly states that the collection rate is to be charged at $39.69/SAC Unit and the Water System Management Rate does not indicate either a per REU or SAC Unit. He stated that a commercial business with multiple SAC units pays the same base rate (Water System Management Fee) as a much smaller business with only one SAC unit. He stated that he felt that a large business with high demand for water and fire protection should pay the base rate multiplied by the number of SAC Units/REUs and was proposing that Council consider this change during its annual Fee Schedule Ordinance Adoption. Motion by Council Member Montain, seconded by Council Member Love to Adopt Changes to the Fee Schedule Associated with a Water System Management Fee for Commercial Accounts Base Rate and Fire Connection Fee as Presented with an Additional Reading as Needed. All in favor. Motion carried. Lengthy discussion was had regarding larger accounts such as Centennial School District and the Church of St. Genevieve and how multiplying numerous REU/WAC units by the base fee would affect them, that a fee calculation be based off of 2+ for those that exceed two units, doubling someone’s bill seemed inappropriate, and surveying other cities regarding this item. 3. Res. #19-0XX – Adopt Preliminary Budget Mayor Paar stated that staff and Council have been working diligently for the past five (5) months on a 2020 Preliminary Budget along with the Public Safety entities (CLPD/CFD). He stated that all have attempted to keep budgets low while providing adequate services. Administrator Statz stated that the Parks & Recreation Committee along with the Economic Development Authority also submitted budgets that were contained in the City’s portion. Finance Director DeJong stated that in adopting the resolution setting the preliminary 2020 budget is inclusive of four (4) different items setting a preliminary general fund budget with revenues and expenditures totaling $2,729,183 and laying out the levies sent to Anoka County for inclusion Truth and Taxation. He stated that it was a two (2) step process as at the beginning of the year all of the assessing work was completed which derived an assessed value to all homes and now (Truth in Taxation) the City’s Preliminary Budget/Tax Levy will be applied to that assessed value. He stated that residents would be receiving their Truth in Taxation Notices at the end of November which will show them their taxes for the upcoming year and tell them about the City’s Truth in Taxation Hearing based on City of Centerville, Anoka County, the Centennial School District and other districts. He stated that the levies for this year would be $2,310,695 for the General Fund, $457,263 for Debt Service for Bonds so the total levy is $2,767,958 which is a 2.24% increase from the previous year’s levy. This does not mean that everyone will experience this increase because it is based on property value. He also stated that several funds that were not levied ($263,756) for due to funds being available from the debt service fund to pay them off when due and saving taxpayers. Page 6 of 9 City of Centerville Council Meeting Minutes September 25, 2019 He also stated that that the Truth in Taxation budget hearing would be scheduled for December 11, 2019 at 6:30 p.m. He stated that residents would have an opportunity to speak at that meeting. Finance Director DeJong stated that the amount can be reduced but not increased and he hoped that Council would be able to decrease it more before December. City Administrator Statz felt that even though increases have been experienced for public safety the Council has been committed in keeping the levy low for residents. He stated that previous Councils’ diligence in saving has allowed the City to paid cash for major projects such as the water tower and downtown road project while experiencing very modest increases in the levy for the foreseeable future. Council Member Love questioned how much a percentage was. Finance Director DeJong stated that for every percentage it equates to $27,000. Mayor Paar stated that the Council’s goal it to be fiscally responsible and keep the levy level. He stated that Staff last year restructured debt so that bond levies are level and pay off infrastructure. He also stated that the City is fiscally sound and reserve are well within the State guidelines and Auditors recommendations. Motion by Council Member Love, seconded by Council Member Montain to Adopt Res. #19- 029 – Adopt Preliminary Budget as presented. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that his reported was contained in the packet and that he would be happy to address any questions or concerns. He reported that the Quad Area Chamber of Commerce would be hosting a Candidate Forum for the Anoka County District 6 Commissioner seat on October 3, 2019 and that interested individuals could register through the Chambers website. Administrator Statz stated that he has requested that Finance Director DeJong attend a Metro I-Net consortium meeting where two (2) individuals would be retiring. Mayor Paar stated that he felt that moving to Metro I-Net was a good move for the City versus running our own server and paying for repairs and regular upkeep on same. 2. Council Reports a. Lakso – No report(s) given due to absence. i. Parks and Recreation Committee ii. Economic Development Authority iii. Fire Steering Committee b. Love – Reported that it is homecoming week and go Cougars! Page 7 of 9 City of Centerville Council Meeting Minutes September 25, 2019 i. Police Governing Board – No report given due to meeting to be held on November 18, 2019. ii. Economic Development Authority – Council Member Love reported that discussions took place regarding the budget, Downtown TIF District, Downtown zoning changes, City owned properties and marketing them. He stated that with Council’s reservations with the authority of the EDA additional discussions would be had moving forward. c. Koski – Congratulated the City on receiving the second highest scoring application on the Storm Water Wetland Grant from Met Council. He thanked staff and Stantec for their work. He also thanked the Centennial Fire Department for honoring 911 victims and their families. i. Planning & Zoning Commission – Council Member Koski stated that the next Planning & Zoning Commission meeting would be taking place on the first Tuesday in October (10/1/2019). Administrator Statz stated that a public hearing has been scheduled for the October 1, 2019 meeting to discuss driveway width and parking accessory vehicles on residential property. He stated that he hoped that there would be a good turnout as the Commission is looking for citizen input. Mayor Paar stated that families are busy these days and sometime individuals desire not to speak at meetings, but if a resident desires to have their comments brought forward to email the City Administrator and he will ensure that their concerns are forwarded to Council and become a part of the record. ii. Fire Steering Committee – Council Member Koski stated that the next Fire Steering was scheduled for October 10, 2019. d. Montain i. North Metro Telecommunications Commission – Council Member Montain reported that the FCC regulations passed and funding is in limbo, CenturyLink agreement finalized to cease services and Comcast’s outstanding settlement has been settled. ii. Anoka Fire Protection Board – Council Member Montain reported that the next meeting is scheduled for October 31, 2019 e. Paar – Stated that with Homecoming being this Friday, students should make good choices, be safe and cheer on the Cougars. i. Police Governing Board – No report given due to meeting to be held on November 18, 2019. Page 8 of 9 City of Centerville Council Meeting Minutes September 25, 2019 ii. Other Mayoral Reports – Mayor Paar stated that he and Administrator Statz recently attending a Branding Committee meeting last week where preliminary logos were shown to receive input. He stated that some on the preliminary logos contain French and Native American history along with water, trees, sun and shoreline. He also stated it needed to be something that grabs the eye. Mayor Paar reminded the audience that there was a benefit for the Paul Steffel family on Saturday from 11-3:00 with a pasta meal for a $10 donation, a cash bar and silent auction. He stated that if anyone had a donation for the silent auction it could be dropped off at MidwestOne Bank, American Family Insurance or City Hall. He stated that information is on the Centerville Lions Facebook page and to also keep the family in their prayers. Mayor Paar reminded the audience that on October 5, 2019 the rd Centerville Lions will be holding their 3 annual Chili Cook-Off and to visit their Facebook page for more information. He stated if individuals desired not to participate they could taste test the chili for a fee and purchase hot dogs, pop and kids’ activities were available. Mayor Paar stated that he is always asked why he continues to be Mayor and he stated that he was recently invited to a neighborhood chili contest to be an honorary judge. He stated that they welcomed him and he had a great time. He also discussed working with the Boy Scouts, how wonderful and fulfilling that is. XI. ADJOURNMENT Motion by Mayor Paar, seconded by Council Member Montain to Adjourn the September 25, 2019 City Council Meeting at 7:45 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9