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HomeMy WebLinkAbout2019-08-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 14, 2019 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session on August 14, 2019 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso Council Member Matt Montain Council Member D. Love ABSENT: None. STAFF: City Administrator Mark Statz Finance Director Bruce DeJong COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Motion by Council Member Love, seconded by Council Member Lakso to Approve the Agenda as Submitted. All in favor. Motion carried. I. APPOINTMENTS/PRESENTATIONS 1. Residents of Cottonwood Court – Noise Impact Statement th Ms. Tammy Bednar, 7068 Cottonwood Court, stated that the noise and vibrations from 7087 – 20 Avenue South, (Alex’s Landscaping) are disturbing and a nuisance. She stated that recently she had to reposition wall hangings three (3) times, she is worried that something will fall off the walls and that she has been living with this noise for three (3) years. Ms. Jillian Thorson, 7048 Cottonwood Court, stated that she has lived at the address for eleven (11) years and finds the business to be noisy and disruptive to the neighborhood. She stated that it is very difficult to have their windows open without encountering noise from the business. She stated that often times boulders are being dropped into metal containers/trucks, heavy equipment City of Centerville Council Meeting Minutes August 14, 2019 is moving about and etc. She stated that they no longer can enjoy their rear yard due to the noise. She stated that there should be some sort of balance between the business and homeowners. Ms. Melissa Burrows, 7060 Cottonwood Court, stated that she works from home and on occasion people on the other end of the telephone line can hear the beeping trucks and nose from the business. Administrator Statz stated that an additional letter similar to that which was placed in the packet was delivered by Ms. Bednar which contained seven (7) signatures of neighbors that also have experience the noise nuisance. Mayor Paar thanked the residents for their formal notification of the noise issues. He stated that several police calls regarding noise have been received and the City Administrator and City Attorney have made attempts to work with both parties regarding the noise. He stated that staff would like to research the issues more thoroughly and present a plan to both sides in an attempt to resolve the issues. Council Member Love questioned the amount of homes on Cottonwood Court. Ms. Bednar stated that there were 18 homes on the cul de sac. Administrator Statz stated that staff would present Council with a map of those homes that submitted the letter at Council next meeting. V. PUBLIC HEARING 1. None. II. APPROVAL OF THE MINUTES 1. July 24, 2019 City Council Meeting Minutes Not available. VII. CONSENT AGENDA 1. City of Centerville Claims through August 14, 2019 (Check #32847-32892), E-Check #1388E-1392E) & Voided Check #32861 2. Centennial Lakes Police Claims through July 31, 2019 (Check #12749-12757) 3. Centennial Fire District Claims through August 7, 2019 (Checks #8591-8603) & U.S. Bank 4. Anoka County 2019 Multi-Jurisdiction All Hazards Mitigation Plan a. Res. #19-0XX – Adoption of All-Hazard Mitigation Plan 5. Res. #19-0XX – Domestic Violence Awareness Month 6. Encroachment Agreement - Fence Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Page 2 of 8 City of Centerville Council Meeting Minutes August 14, 2019 Motion by Council Member Koski, seconded by Council Member Lakso to Approve the Consent Agenda as Submitted. All in favor. Motion carried. III. OLD BUSINESS 1. Downtown Street and Utility Improvements a. Presentation of Feasibility Report Ms. Kellie M. Schlegel, Stantec, provided an overview of the 2020 Downtown Street AND Utility Improvement Project Feasibility Study. She stated that the roadways in the downtown area were in rather poor condition, that the City had received grant funding to assist residents in municipal connection to the water system, the current roadway has little to no curbing and has drainage issues. She stated that the downtown roadways were identified in Pavement Management Plan of 2003. Some of the roadways were slated for 2004 and other 2010. Ms. Schlegel stated that the funding mechanisms for the program would be the street fund/bonds/assessments ($1,585,940); water main ($494,053) Grant/Water Fund; and Storm Sewer ($341,415) Storm Sewer Fund. She stated that no sanitary sewer improvements were being recommended as through the City’s regularly scheduled sewer televising program it appears not to be needed. The width of roadways were discussed along with five (5) parking areas/stalls for future construction along Sorel Street near Centerville. It was also discussed that the existing bituminous pathway along Sorel Street to the east of Centerville Road would be removed and replaced with a 6’ concrete sidewalk. It was felt that this would accommodate the proposed roadway better. Ms. Schlegel stated that assessments would be place on four (4) classes (Commercial, Institutional, Vacant and Residential) of properties within the downtown area. She also stated that the assessments are in accordance with MN State Statue Chapter 429 of which the City adopted an Assessment Manual which has been followed. She stated that the manual indicates that corner lots are assessed at 100% of the front foot rate for the short side and 20% on the side yard footage. She stated that an equivalent footage was assigned for one residential parcel which takes access through an easement. She also stated that vacant and institutional lost within the are to be assessed but that have no explicit right of access to the improved roads were not assigned an equivalent front footage. She stated that rates were based on a per front foot basis of $255/FF similar to other projects. Ms. Schlegel reviewed the processes if Council were to accept the report and order a public improvement hearing; authorize preparation of plans and specifications, hold the public hearing, approve plans and specifications, authorize advertisements of bids, receive bids, review bids/award contract and begin construction in the spring of 2020 with the entire project being completed early in 2021. Administrator Statz reviewed a proposed assessment roll with the Council stating that the same methodology for assessment has been used as the 2009 and 2013 Street Improvement Projects with an average per lot of $7,000 for the Peltier Lake Drive Improvement to $4,000 for Center Street Improvements. He stated that these two (2) project were different as the development were platted Page 3 of 8 City of Centerville Council Meeting Minutes August 14, 2019 and lots within those platted development were of similar size. He stated that the downtown area is much different with numerous lots being made up of several 50’ lots and the inclusion of the school and church parcels. He stated that with this project assessments range from $2,800 - $9,000 with the school and church being much larger as they own significantly larger amounts of property and larger parcels. Administrator Statz stated that the assessment do not include storm sewer or watermain installation. He stated that upon connection, fees would be paid as parcels are connected. Mayor Paar thanked Ms. Schlegel for her review of the Feasibility Report. Discussion ensued regarding the needed work, inclusion in the 2003 Pavement Management Plan, grant funding, income qualifications for water connection, special assessments for those that do not meeting the income qualification guidelines, financial burden on homeowners, costs of the project and timing, construction costs of the roadway being 7 ton versus 9 ton, the reasoning behind the 9 ton recommendation, parking spaces and right of way sizes larger than other areas of town. b. Review of Financing Plan Finance Director DeJong reviewed the financing options that the City would have and stated that funds are relatively healthy if the project was constructed in 2020 with the final wear course placed in 2021. He stated that the Street Fund would have the potential for going negative during the construction of approximately $81,000. He stated that some individuals will pay for their improvement up front with others being assessed over a period of 10-15 years. He estimated that assessment in 2020 and 2021 would be approximately $30,000. He stated that he hoped that quantities of materials, contingency fees and administrative costs would be below the estimates. Finance Director DeJong stated that the water fund would incur its regular expenditures during the project but felt that it would benefit from those homeowners that qualified for the financial assistance of the CDBG funds. He stated that it was anticipated that the City would receive lateral benefit fees of $8,000 and other costs in the amount of approximately $10,000 per property from 16 homes ($160,000). He stated that with these assumptions that fund would not go below $2,444,000 during construction. Finance Director DeJong stated that the Storm Water Fund balance would not be affected by this project as it generates approximately $75,000 per year. It was felt that no storm pond or major repairs to the system would be needed during the construction period. Finance Director DeJong discussed the City’s ability to bond for the anticipated shortfall in the Street Fund. He stated that staff was not recommending this action due to the requirement of 20% of the project costs needing to be assessed which could increase assessments and that if the City paid cash it would save funds by not paying bond issuance costs and interest. He stated that the Street fund would quickly recover and that not too many cities can afford to pay for such projects with cast. Discussion ensued regarding the use of General Funds for the shortfall, bonding in the past, thanking previous Council’s for their for thought of establishing the Street Fund for funding in the Page 4 of 8 City of Centerville Council Meeting Minutes August 14, 2019 future of such project, concerns for emergency repairs, bonding for such repairs and use of short term funding for other funds (interfund loan). Mayor Paar thanked Finance Director DeJong for his financial input on the project. He also stated that in the near future additional budget discussions on how to increase fund balances without taxing residents. c. Res. #19-023 – Accept the Feasibility Report & Calling Public Hearing Motion by Council Member Love, seconded by Council Member Lakso to Adopt Res. #19- 023 – Accept the Feasibility Report & Calling Public Hearing as Presented. Council Member Love questioned when the Public Hearing for the Downtown TIF District was scheduled for. Administrator Statz stated that that hearing was scheduled for October 9, 2019. All in favor. Motion carried. IX. NEW BUSINESS 1. None. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz reported that he had recently attended an Anoka County Regional Economic Development where they held a Partners Meeting at the Blaine Airport. He stated that several communities have been working with developers regarding ministorage facilities, apartment buildings and the like throughout the County. He also stated that he is pleased to be a part of the group and felt that a larger amount of work is being done that will benefit the area. 2. Council Reports a. Lakso Council Member Lakso i. Fire Steering Committee – Council Member Lakso reported that she attended a special meeting last evening where discussion was held regarding the upcoming budget, equipment and staffing. Administrator Statz stated that they would be holding one additional meeting prior to bringing their budget before Council. b. Love Council Member Love stated that he and other representatives from the League of Minnesota Cities have been visiting southern Minnesota cities in the last few days. He reported that many of those cities have stated that most of these cities Page 5 of 8 City of Centerville Council Meeting Minutes August 14, 2019 are feeling the effects of the loss of LGA funding, child care availability, blight, school closings and that the City of Centerville should pride themselves on the fact that they can fund a street project similar to the downtown area without having to bond for it. Mayor Paar stated that he appreciated Council Member Love’s representation of the City of Centerville and thanked him for all that he does with the League of Minnesota Cities. c. Koski Council Member Koski concurred with Mayor Paar regarding Council Member Love’s representation of the City. i. Planning & Zoning Commission – Council Member Koski stated that he had attended the August 13, 2019 Planning & Zoning Commission meeting where discussion took place regarding a concept for subdividing 7241 Main Street into two (2) or three (3) lots along Centerville Lake, the commission discussed rezoning portions of the downtown area from M-1 to M-2 relaxing the requirement for retail sales on the ground floor of many parcels and stated that a public hearing would be held at their next meeting regarding the item. ii. Fire Steering Committee – Council Member Koski stated that he and Council Member Lakso both attending the August 13, 2019 Special Fire Steering Committee meeting where most of the focus was on hiring two (2) part-time duty crew members which would affect the budget by approximately $61,000 annually. Council Member Koski stated that 11 households participated in Night to Unite this year and he had visited 4 (four) of them that evening. He stated that the program is well received and he appreciates resident’s participation. d. Montain i. Anoka County Fire Board – Council Member Montain that he had recently attended a meeting where emergency management was discussed, siren testing and the conversion of same by 2021. He stated that Anoka County is looking into utilizing the Pulse Point App which was launched in Ramsey County and allows for individuals that are trained in CPR to receive alerts of citizens experiencing cardiac events in their vicinity so that they can administer aid prior to police or fire arrival. He stated they discussed equipment for the investigation team, the SRT trailer exceeding the budget in 2021 and 2022. He stated that an adverse opinion was received on the recent audit due to segregation of duties and a late payment. Page 6 of 8 City of Centerville Council Meeting Minutes August 14, 2019 ii. Park & Rec. – Council Member Montain reported that he had attending the August 7, 2019 P & R Meeting where the Committee swore in Kathy Freiermuth as a new member, they discussed what went well and did not go well with Fete des Lacs, reviewed the budget, park dedication fees and the purchase of Hidden Spring Park/trail project and that the Movie in the Park event is scheduled for September 14, 2019 with a rain date of September 21, 2019. He stated that the Committee had received a $500 donation from the Centerville Lions and that they wished to thank them. iii. e. Paar Mayor Paar stated that he and Administrator Statz met with a developer who was interested in building homes in Centerville recently. Mayor Paar stated that they discussed land that was available and he and Administrator Statz felt that the developer was reputable and would provide Centerville with a quality development. Mayor Paar stated that he and Administrator Statz had attended an Anoka County Regional Economic Development meeting at Running Aces where a marketing event was hosted calling attention to the outer suburbs as a technology corridor providing suitable land for data and technology companies due to the availability of fiber optics. He stated that several commercial were made with one (1) being played at the recent golf tournament in Blaine. Mayor Paar thanked neighborhoods for participating in Night to Unite and he also thanked the Centennial Lakes Police Department and Centennial Fire District for their participation and youth involvement. Mayor Paar thanked all members of the Council stating that they all are involved in various activities outside of serving on Council. He stated that their dedication and commitment to the City is wonderful. Council Member Koski thanked the Mayor for his dedicated service as he represents the City at many meetings outside of Council. Administrator Statz stated that the Economic Development Authority (EDA) would be holding an Open House for the Business Loan/Grant Program on August 21, 2019 at 6:30 p.m. and invited all businesses to attend. Administrator Statz reported that due to Rhonda Sivarajah’s Commission seat vacancy, the City would be represented by Commissioners Schulte and Braastad until the election in February. Discussion ensued regarding the importance of filling this vacancy with a well- rounded Commissioner, that there would be a primary (as more than two (2) Page 7 of 8 City of Centerville Council Meeting Minutes August 14, 2019 candidates applied for the vacant seat) scheduled for Tuesday, November 5, 2019 and a special election on Tuesday, February 11, 2019. Mayor Paar reported that Midwest Best Water had constructed several walls for their building on 2021 Commerce Drive. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the Council Meeting of August 14, 2019 at 8:13 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8