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HomeMy WebLinkAbout2019-06-05 P & R Minutes - Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on June 5, 2019 at City Hall, 1800 Main Street. Present: Committee Member Kevin Waeghe, Chairman Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Tedd Peterson, Public Works Michelle Lakso, Council Member Liaison Absent: Committee Member Heidi Errickson-Grahek Mark Statz, City Administrator/Engineer Committee Member Kathy Freiermuth, I. CALL TO ORDER Committee Member Chair, Kevin Waeghe called the June 5, 2019 Meeting of the Parks & Recreation Committee to order at 6:47p.m. in the Council Chambers. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to approve the Agenda as written. All in favor. Motion Carried III. APPEARANCES/APPOINTMENTS/PRESENTATIONS Ms. Kathy Freiermuth – swearing in as new committee member - postponed Mr. Pat Branch – see Committee Business #2 Fete des Lacs Management Plan Mr. Tedd Peterson – see Committee Business #4 Playground Equipment Replacement Mr. Greg Nohner, Resident IV. PUBLIC HEARINGS – NONE V. UNFINISHED COMMITTEE BUSINESS 1. 16-017: Gaga Ball Pit (has been installed) & Triple Shoot Basket Ball Game (has not yet been installed) – TABLED TO JULY 2. 19-008: Fete des Lacs 5k & 8k Runs & Paddle des Lacs – Mr. Pat Branch City of Centerville Parks & Recreation Committee June 5, 2019 Mr. Branch provided the committee members with the following updates for the runs:  Copy of the new logo and article was sent to the Citizen for inclusion in their Event Pages for both the Runs & the Paddle events.  Mr. Branch will post a copy of the flyer in the kiosk in Cornerstone Park  Add new logo to the Centerville City website on P & R page  Will need a volunteer coordinator and a volunteer manager  Will need a Pro Timer for the runs  Centennial EMS have been notified  Set up the course(s) on Thursday – Pat Branch plus will need 2 volunteers  Registration to be set up in Laurie LaMotte Park (by garage)  Need vinyl banner for the registration areas & announcing  Water stops: Kevin & Nancy Amundsen  Finish Line: pizza Mr. Branch provided the updates for the Paddle des Lacs:  Need a boat for Sunday with a committee member in the boat during the paddle event  Need a volunteer to set up buoys and on water watching paddlers (possibly Chris B?)  Need timers for paddle event  3 paddles available: 1 to adult winner; 1 to random participant; 1 to children’s winner (need to establish age range)  Invoice for rental of canoes, etc. from Kari Kolstad to be sent to the city for payment Three to five golf carts will be needed for this event. Mr. Statz will redo the matrix information sheet with places for volunteer names, with time slots, etc. 3. 19-014: Water Ski Shows – Vendors & Shuttle for Senior Citizens – TABLED TO JULY (see previously discussed issues in the May, 2019 minutes. 4. 19-019: Select Playground Equipment Replacement Schedule Mr. Tedd Peterson, Public Works Department, provided a list of the parks, the equipment installation dates and estimated replacement dates:  Tracy McBride Park – Due to frost movements, the 5-12 play structure is the highest priority.  Eagle Park – Wood fall protection is needed every 3 years  Royal Meadows Park – Wood fall protection is needed every 3 years & the wood border needs to be replaced. Page 2 of 4 City of Centerville Parks & Recreation Committee June 5, 2019  Acorn Creek Park – Wood fall protection is needed every 3 years  Laurie LaMotte Park – Rubber fall protection needs supplementing every 10- 12 years. Mr. Peterson will request that Mr. Statz provide that estimates be obtained to repair the age’s 5-12 play structure in Tracy McBride and to replace the wood border in Royal Meadows. The committee would like to evaluate the condition of all of the playground equipment and prioritize for future repair and/or replacement. Estimates will then be needed, as well as funding sources and a specific schedule for replacement. Maps were provided to the committee members of each park with the locations of play structures, swing sets, benches, ball fields, picnic tables, toilet facilities, trash receptacles, etc. V. NEW COMMITTEE BUSINESS 1. Ms. Miranda Lauzon requested the use of the Laurie LaMotte Memorial Park Shelter for a birthday party on June 8, 2019. This request was approved by staff on May 28, 2019, due to the time constraints of the event. IV. APPROVAL OF THE MINUTES By consensus of the committee members, the approval of the May 1, 2019 P & R Committee were tabled until the July 3, 2019 meeting. The members would prefer to receive them at their alternate email. VII. UPDATES/ANNOUNCEMENTS Council Update – Council Member Lakso - NONE Staff Updates - NONE VIII. ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of June 5, 2019 will be removed:  19-015 ITEMS TO BE CHANGED as of June 5, 2019  16-017: determine location in Acorn Park for Triple Shot (grassy area; north end by trail) & change date to July, 2019  19-008: change date to July, 2019  19-016; change date from June to: by July, 2019 (if not previously completed)  19-017: change date from June to: by July, 2019 (C.M. Waeghe will provide his email address to staff.) Page 3 of 4 City of Centerville Parks & Recreation Committee June 5, 2019  19-018: change date from June to July, 2019  19-019: delete “Evaluate.……Equipment. & “City staff…… to discuss”  19-020: change date from June to July, 2019 ITEMS TO BE ADDED as of June 5, 2019: NONE X. AGENDA ITEMS FOR JULY MEETING: Under APPEARANCES: 1. Ms Kathy Freiermuth – Swearing in as a committee member Under UNFINISHED BUSINESS 1. 19-008: Review, critique & approve Fete des Lacs management plan 2. 19-011: Water Ski Shows; vendors & shuttle for senior citizens 3. 19-019: Repairs/replacement of items in Tracy McBride & Royal Meadows and the evaluation of all park equipment. Under APPROVAL OF MINUTES 1. May 1, 2019 minutes 2. June 5, 2019 minutes Under UPDATES/ANNOUNCEMENTS: 1. 16-017: Gaga Ball/Triple Shot location & status of installation 2. Follow up of 5k & 8k runs & Paddle des Lacs 3. Basketball Court renovation – submit nomination for refurbished or a grant for new court 4. Council Updates – Council Member Michelle Lasko 5. Staff Updates – Administrator Mark Statz 6. 16-031: P & R Committee Member – 1 vacancy - Status XI. ADJOURNMENT Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to adjourn the June 5, 2019 meeting at 8:02 p.m. All in Favor. Motion Carried. Submitted by: Linda Neudecker, Recorder Page 4 of 4