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Home My WebLink About2019-11-06 P & R PacketCITY OF CENTERVILLE `lstafifisha:l r5sr' COMMITTEE MEETING L CALL TO ORDER 1. Roll Call PARKS AND RECREATION COMMITTEE MEETING AGENDA 6��301� or sllorillIy II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. 19-011: Lights for Sledding Hill 2. 19-022: Handicap Swing for Wheelchair — Kathy F. 3. 19-023: Are all Parks Handicap Accessible 4. 19-024: Movie in the Park — Brian P. VL COMMITTEE BUSINESS (NEW) 1. Bald Eagle Waterski Club Permit Renewal 2. Park Facility Permit Application - Centennial Youth Hockey (Will Provide Schedule Upon Preliminary Approval) VII. APPROVAL OF MINUTES 1. September 4, 2019 P & R Meeting Minutes 2. October 2 — Meeting Cancelled — No Minutes VIIL ANNOUNCEMENTS/UPDATES IX. 1. Staff Updates — Administrator Statz 2. Council Liaison Update — Michelle Lakso 3. 16-031: P & R Committee 1 vacancy - Status ACTION ITEMS 1. Review List of Items X. ADJOURNMENT REMINDERS Jecoon Cou I'll TucschriiT,4ovcxinhc� 5 SiCicmnWVc C' orl u ril � u I'll I Ccw,c� ,!'J I Ph"Iril I'll I rig 1-,ornr1HSM �,MTUCSChriii. T,4ovcrinhc� I, 2, , 6;30 rl� u110 C, L,iaH (noi,c chltc� ch�,,Iriigc clue to lad<s Rcxucabon clorinriimttc�c Du ccrinha 4tl 21WO 6;30 q�Irin Ca,ii� aH C)t,Couriicd IVICCIMg T ko crinhcu II3 21W() 4);30 q�IIn Ca,ii� II aH HDA T,4ovcxinhca 20 20 () (y,M rlMi aH City of Centerville Permit The City of Centerville hereby grants a PERMIT to the Bald Eagle Waterski Show, Inc., (d/b/a/ Bald Eagle Waterski Club) and its members or employees, having a principal place of business at 6521 White Oak Road, Lino Lakes, Minnesota 55038 (hereinafter referred to as "Permittee"). This Permit is subject to the rights, privileges and limitations set forth herein. SECTION ONE PROPERTY Permittee shall have the right of use and access to public property located at 7121 Main Street and its shoreline adjacent to Centerville Lake (hereinafter referred to as "Property"). SECTION TWO TERM The term of this Permit shall begin on May 15, 2014 and shall expire on August 31, 2019 unless revoked or voided for reasons otherwise specified in this document. Thereafter, unless notice of termination is received sixty -days (60) prior to this annual deadline, the Permit shall self- renew for up to five additional one-year terms. SECTION THREE PERMIT CONSIDERATION It is understood that Permittee does not charge spectators to view its waterski shows. As long as that condition exists the permit fee shall be $1.00 per year, however, Permittee shall pay City $2500.00 on September 30, 2014 and an additional $2500 on September 30, 2015 as additional consideration for the issuance of this Permit. SECTION FOUR PERMITTED USE OF THE PROPERTY Pursuant to Code Section 92.30, Permittee is granted variances from Chapter 92 of the Centerville Code to accomplish the purposes set forth in the Permit: A. Permittee will use the Property for the purpose of conducting waterski shows and accommodating public viewing of these shows. Permittee may install a dock into Centerville Lake, subject to approval of St. Paul Regional Water Services and subject to permits from Minnesota Department of Natural Resources, if any are required. No other improvements may be attached to the Property. B. The Property is designated as an area where vehicles may be driven by Permittee (in variance of Code Section 92.06); C. Permittee may locate and park a 10 x 12 equipment trailer on the Property at a location to be agreed upon by the parties and that trailer may be present on the Property during times when public grounds are closed (in variance of Code Sections 92.07 & 92.08); D. Permittee may post up to two signs advertising its waterski shows on the Property (in variance to Code Section 92.12), however said signage must otherwise comply applicable law; E. Permittee may swim from the Property (in variance to Code Section 92.18); F. Permittee may launch a boat from the Property (in variance to Code Section 92.20); and G. Permittee may use the protected shoreline areas of the Property extending fifteen feet from the high water mark of the Lake (in variance to Code Section 92.21) but must maintain and protect the shoreline from erosion or damage. SECTION FIVE OTHER APPROVALS Permittee understands that part of the underlying Property is owned by St. Paul Regional Water Service and a condition of this Permit is that approval must be obtained from St. Paul Regional Water Service. SECTION SIX CITY'S INSPECTION City shall have the right at any time to inspect and examine the Property to insure compliance by Permittee with its obligations under this Permit and its obligations under the law. SECTION SEVEN MAINTENANCE OF THE PROPERTY City will mow the grass on the Property in accordance with the City's normal maintenance schedule. If more frequent mowing is required, Permittee agrees it will do so at its sole cost and expense. Permittee will pick up trash that is left on or around the Property immediately after each waterski show or other sponsored event. Permittee may provide portable toilets for its use and for use of spectators and patrons, however they shall be placed in a location to be mutually agreed upon by the parties. SECTION EIGHT ALTERATIONS Permittee shall not make any alterations, additions, or improvements to the Property without City's prior written consent and the consent of St. Paul Regional Water Services. SECTION NINE LOSS AND DAMAGE Permittee assumes and shall bear the entire risk of loss, damage to, theft or destruction of its dock, trailer and any personal property or equipment that is located on the Property. SECTION TEN INDEMNITY Permittee hereby assumes entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the Property. If any person shall make a claim for damage or injury here above described, whether such claim may be based upon the City's alleged breach of any duty or obligation on the part of the City, Permittee agrees to indemnify and save harmless City and St. Paul Regional Water Services (SPRWS), its agents, servants and employees from and against any and all losses, expense, damage or injury that the either might sustain as a result of any such claims and Permittee agrees to assume, on behalf of City and SPRWS, the defense of any action at law or equity, which may be brought against the City or SWRWS upon such claims and pay on behalf of City or SPRWS, upon its demand, the amount of judgment that may be entered into against City or SPRWS in such action. SECTION ELEVEN INSURANCE Permittee, at its sole cost and expense, shall procure and maintain insurance coverage which is acceptable to the City Administrator which accomplishes the following: (a) coverage for the risk of harm or negligence to any person due to operations subject to this Permit or Permittee's use of the Property, (b) coverage for the risk of physical damage to its owned personal property and equipment, and (c) coverage for the risk of public liability and property damage, and as to all aspects of insured loss said insurance coverage shall not be in an amount less than $1,000,000. Permittee shall provide proof of insurance for workers compensation insurance as required by Minnesota Law. Moreover, Permittee shall name the City (and if requested, SPRWS) as additional insured on said insurance policies. Continuation of these insurance requirements are an on -going condition of this Permit. As a further condition of insurance coverage, USA Water Ski, Entertainment & Sports Insurance eXperts (ESIX), or any insurance company issuing coverage under this Permit shall be required to notify the City in the event of any notice or intent to discontinue coverage. This Permit is void at such time as Permittee's insurance coverage is not effective. However, Permittee's legal obligations to assume the entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the property, continues in perpetuity regardless of the terms of cancellation or termination of this Permit. SECTION TWELEVE CONDITIONS OF PERMIT Permittee shall, without exception, obtain an executed document entitled, "Participant Waiver and Release of Liability, Assumption of Risk and Indemnity Agreement" (hereinafter referred to as a "Waiver") from each member of its organization who will participate in any activity held at, or staged from, the Property. If such member is a minor, then Permittee shall, without exception, obtain a signed Waiver from a duly authorized parent or guardian. Permittee assumes all risks and waives liability in the event that any such Waiver is not effective or binding. Permittee shall supply a copy of each executed Waiver to the City before any person may participate in activities authorized under this Permit. Only members of Permittee's organization may participate in activities authorized under this Permit. SECTION THRITEEN NON -WAIVER By executing this document Permittee specifically affirms that the City is not waiving or otherwise limiting any of its legal rights or defenses, or otherwise expanding its liability for activities related to the operation of this Permit. SECTION FOURTEEN NOTICES All notices required or permitted under this Permit shall be sufficient if delivered personally or mailed to the party at the address set forth in this Agreement, or at such other address as either party may designate in writing from time to time. Any such notice mailed to such address shall be effective twenty four (24) hours after it has been deposited in the United States mail, properly addressed and with postage fully prepaid. SECTION FIFTEEN APPLICABLE LAW AND ENFORCEMENT The validity, enforcement, and performance of this Permit shall be governed and determined by the laws of the State of Minnesota and the City of Centerville. SECTION SIXTEEN TERMINATION OF PERMIT All of the conditions, standards or other requirements set forth in this document are continuing obligations of this Permit. This Permit is only valid so long as all of the obligations set forth herein are met. The City retains the right to amend, revoke or void this Permit at will, without notice or without affording a hearing to Permittee. IN WITNESS WHEREOF, Permittee has caused this Permit to be executed by an authorized representative on the date appearing below. Dated: / , 2014 PERMITTEE: BALD EAGLE WATERSKI SHOW, INC. Its -7u� Namel. Address/Plione Number of Individual or Organization responsible for making this application: Peter Sclunitt 1. 817 Prairie Dr Namic 612 41910 8915 . ................... ................................... ...... ................... - Tele.pllanic.w Number Adckess CenterM ville—.114 550,38 . ..............11 ....... ............................................................ — City, Statc, & Zip 2. Please describeyour eventhactivity and s.,peicifiic facility/field within flie park,Wu wish to use alorig wit1li wliat'yol.z argin askiiii-Ig fioni the City: Centennial Youffi :Rorke would like to, use ttie LaMiotte wali.-minfz lumse and .; . ...................................................................... I .... . .............................................................................................................................................................. .................................................................. I . ........................... lice hiockev firl.11i i6or jaiii-actices 3. at is the number of people that are involved in your event/activity? 16 4. at City facilities do you is to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park Hidden Spring Park . -X (Lighting & Warming House) x .......... TrailsidePark An adult may be requested to take responsibility to lock & unlock restrod Cornerstone Park Royal Meadows Park ............. Tracie McBride Memorial Park City Hall 5. Please list the date or to and times you propose to use the facilities: Janlillarv, iruilid.Febi.-aiii.i:r(,week:ni!philGs 6. Is anyone charged a fee to watch or participate in your event? no fisju 7. Have you used these facilities before?-mo— If so, when? 8. Are you requesting additional permits or City services? — Yes x No Road Closure(s), Temporary Liquor License(s), Fireworks Permit F®r Burning Permit, Use of lights, bathrooms or porta-potties, Park Buildings) Please describe Peter Schmitt Printed Name of Person Signing 1 ID/21/119 ........................................ ............................. Date Signature M O S E S mom ME MMMM@M SUN MUM MEN MEN ME mom No ME MORE swim MMUMEMME me 8HEN NUMEM M M M E E No M M M M M Office Use Only Permit approved. by: 1)"atel., Depositrequired: $ .................................................................................................. .............. .................................. Receipt# Form numben 2013.0l.PU BE,A.D'VIS,['[')'Tl-!A�"r'VOIIII J ARE RE QUIRED 'TO LEAVE.; TEIE, PARK AS ClIlil-KAN ASYOU FOUND ["'.["'.["[..,EASE! YOUARE Niol".r AU".111.01UZED ro STORE ATItLE"'11,1111 , C OR 101THER Ifididen isping Park I — Picnic Shiel.ter 7 9 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held a scheduled meeting on September 4, 2019 at City Hall, 1800 Main Street. Present: Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson p Committee Member Suzanne Seeley Also Present: Michelle Lasko, Council Member Liaison Mark Statz, City Administrator/Engineer Linda Neudecker, Recorder Absent: Committee Member Kevin Waeghe, Chairman Committee Member Chris Bettinger L CALL TO ORDER Committee Member Suzanne Seeley (acting chair), called the September 4, 2019 Meeting of the Parks & Recreation Committee to order at 6:38 p.m. in the Council Chambers. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Peterson to approve the Agenda as presented. All in favor. Motion carried III. APPEARANCES 1. Mr. Pat Branch — Unfinished Committee Business, #1, 19-008. Fete des Lacs. 2. Mr. Doug Ship — New Committee Business #2, Winter Storage of Bald Eagle Water Ski Club, ski jump/ramp at Trailside Park. IV. UNFINISHED COMMITTEE BUSINESS 1. 19-016/08 Fete des Lacs Run Follow Up • Logo Art Contest — It was suggested it be run from January through March and include 2 age groups: elementary school & middle school, with a 1st & 2nd prize for each age group, possibly 2 separate logo contests — one for the Runs & one for the Paddle Boat Races. City of Centerville Park & Recreation Committee September 4, 2019 • 5K & 8K Runs — There were approximately 60+ participants; it was highly recommended that a professional Race Director be hired for 2020 to work with Mr. Pat Branch — the search for a Race Director should begin soon; it was also recommended to have the run course(s) be certified at an approximate cost of $225.00. • Paddle Boat Race — There were 19 boats & 50 participants in this event; Wargo supplied a canoe and there were 3 canoe paddles given as prizes. • Budgets — There need to be 2 separate budgets for the Fete des Lacs Festival: one specifically for the runs and the other for all other costs/aspects of the Festival. Motion made by Committee Member Peterson, seconded by Committee Member Seeley to recommend to the City Council to budget $12,000 for the 2020 Fete des Lacs Festival. All in favor. Motion carried. Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Peterson to recommend to the City Council to approve the Logo Contest for both elementary and middle school students with prizes up to $250.00. 2. 19-026 2020 Parks and Recreation Committee Operational Budget The Committee reviewed the most current financials for the P & R operations and programs which include Music in the Park, Movie in the Park, Skate Nights, Fete de Lacs 5K & 8K Runs, etc. Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to recommend to the City Council to budget $15,000 for the 2020 Parks and Recreation Committee programs. All in favor. Motion carried. 3. 19-011 Lights for Sledding Hill After a bid of $14,000 was received for install a pole and lighting at the Sledding Hill, Mr., Mark Statz offered to check on the cost of a solar light(s). The cost notwithstanding, there could be a potential for light pollution to neighboring homes. This item was tabled to the October P & R meeting. 4. 19-022 Handicap Swing(s) for Wheelchair, Ms. Freiermuth Committee Member Freiermuth will report on the status of this item at the October meeting. 5. 19-023 Are all Parks Handicap Accessible? Page 2 of 5 City of Centerville Park & Recreation Committee September 4, 2019 This item was tabled to the October meeting to give Public Works time to evaluate each park. 6. 19-024 Movie in the Park The scheduled date is September 14 with a rain date of September 21. The movie selected is "Secret Life of Pets 2". The approved budget for this activity is up $750. The movie license fee was $435, the projector rental is $156.13 and the purchase of three movie posters was $24.11. In addition Committee Member Peterson expended $21.38 for incidentals. Current supplies of popcorn, hot chocolate, etc. need to be checked and additional supplies purchased if necessary. V. NEW COMMITTEE BUSINESS 1. Request use of Laurie LaMotte Park — Cub Scouts Motion by Committee Member Errickson-Grahek, seconded by Committee Member Freiermuth to recommend to the City Council to approve the use of Laurie LaMotte Memorial Park, baseball fields 3,4,5 depending on wind direction, on October 5 from 9:00 am to 1:00 pm, (with a rain date of October 12 at the same times and location), for their annual Rocket Launch, if there are no conflicts. All in favor. Motion carried. 2. Storage of Bald Eagle Water Ski Club, Ski Jump/Ramp at Trailside Park Mr. Doug Shipp of the BEWSC was present to inform the committee members that they had really good attendance at their weekly shows and have been promoting this activity by doing more media promotion. He was also present to request permission for the club to store its ski jump/ramp next to its dock at Trailside Park over the winter. Mr. Shipp asked if there was any way possible that it could be pulled out of the water prior to approval of the City Council. He stated that the club would provide insurance coverage for both the dock and ski jump/ramp. Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to recommend to the Centerville City Council to allow the Bald Eagle Water Ski Club to store their ski iump/ramp next to their dock, over the winter months, currently stored at Trailside Park. All in favor. Motion carried,Note: Mr. Mark "Statz gave his approval for the club to remove the Jumphramp from the /ater, prior to the City Cotnici l nrnrmeethig, to store it, mi shore. VI. APPROVAL OF PREVIOUS MINUTES — August 7, 2019 Motion made by Committee Member Freiermuth, seconded by Committee Member Peterson to approve the August 7, 2019 minutes with the following corrections: delete "Committee Member Chris Bettinger" from the roll call under Present and add the following verbiage "to the park dedication fund" under New Business, Park Capital Page 3 of 5 City of Centerville Park & Recreation Committee September 4, 2019 Fund Review motion on pate 3 between "$5,000 per year & All in favor". All in favor. Motion carried VII. UPDATES/ANNOUNCEMENTS 1. Council Update — Council Member Lasko None 2. Staff Update — Administrator Statz: Mr. Statz explained the Inter Fund Loan, Sewer Fund and the interest forgiven by the City Council and is now a 0% interest loan. VIIL ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED • 19-008 • 19-021 • 19-024 • 19-026 ITEMS TO BE CHANGED • 19-003: change date to on -going • 19-011: change date to: October, 2019 • 19-014: change date to: January/February, 2020 • 19-019: move this item to the P & R long term projects list • 19-022: Handicap swing to hold wheelchairs. Kathy Freiermuth, October, 2019 • 19-023: Review if all parks are handicap accessible, including_ paths to playground equipment. Public works - Tedd/Committee members, October, 2019 • 19-025: Send thank you to the Lions for donation of stage and canopy ITEMS TO BE ADDED X. AGENDA ITEMS FOR OCTOBER MEETING: Under APPEARANCES: Under UNFINISHED BUSINESS 1. 19-011: Lights for Sledding Hill, Mr. Statz 2. 19-022: Handicap swing for wheel chair, Ms Freiermuth 3. 19-023: Handicap accessibility in current parks, Public Works 4. 19-024: Movie in the Park, Mr. Peterson Under UPDATES/ANNOUNCEMENTS: 1. Council Updates — Council Member Michelle Lasko 2. Staff Updates — Administrator Mark Statz 3. 16-031: P & R Committee 1 vacancy — Status Page 4 of 5 City of Centerville Park & Recreation Committee September 4, 2019 XI. ADJOURNMENT Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Freiermuth to adiourn the September 4, 2019 meeting at 8:56 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Recorder Page 5 of 5 ACTION 9TEMS PAIRKS RareRENIECON Assigumed :N RAM Perigon Date sitatnis ........ . . ................ Adlou . .............. . ......................... . ....................................................................................................................................................................................................................................................................................................... --- Bminding Curnivaince bas Aximied. 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