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HomeMy WebLinkAbout2019-10-23 WS & CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING October 23, 2019 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on October 23, 2019 at City Hall, 1880 Main Street. COUNCIL WORKSESSION I. CALL TO ORDER Mayor Paar called the meeting to order at 5:35 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz Finance Director Bruce DeJong II. ITEMS OF DISCUSSION a. Water Fund Review (follow-up from September) b. Sewer Fund Review c. City Hall/Fire Station Campus Excess Property III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:31 p.m. All in favor. Motion carried. COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6: 32 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain City of Centerville Council Meeting Minutes October 23, 2019 ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Mayor Paar added Mr. Jeff Reinert, Candidate for Anoka County Commissioner District 6 Under Item IV., #1. Motion by Council Member Love, seconded by Council Member Koski to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Jeff Reinert, Anoka County Commissioner, District 6 Candidate Mr. Reinert introduced himself to Council and stated that he resides in the City of Lino Lakes and has lived there for 44 years. He provided Council will some family background, work ethic and time in office. He stated that he felt that he could provide the County with his expertise in financial savings regarding public safety and employee benefits. Council Member Love questioned that Mr. Reinert had many ideas for areas that he thought could be improved upon, but the term is from January, 2020 to December, 2020, and how quickly did he believe he could implement his ideas and complete an assessment of all operations of the County. Mr. Reinert stated that he has been in business for 35 years and believes that he would need to excite others to gain their involvement for changes also. Mr. Reinert stated that if individuals desired additional information they could contact him directly. He stated that he has received the support of several Council Members in Centerville and thanked the Council for their time. Mayor Paar thanked Mr. Reinhert for his time. Mayor Paar stated that the Primary Election for the Anoka County Commissioner District 6 seat will be held at St. Genevieve’s Community Parish on November 5, 2019 with no municipal seats on the ballot. He stated that early voting is here at City Hall until the day prior to the election. He stated that the Commissioner’s seat is very important and reminded individuals to vote. V. PUBLIC HEARINGS Page 2 of 8 City of Centerville Council Meeting Minutes October 23, 2019 VI. APPROVAL OF THE MINUTES 1. Not Available. VII. CONSENT AGENDA 1. City of Centerville Claims through October 23, 2019 (Check #33046-33070) & E-Check #1416E-1420E 2. Centennial Lakes Police Claims through October 18, 2019 (Check #12853- 12881) & Payroll Check #12851-12852 & 12870-12881 3. Centennial Fire District Claims through October 5, 2019 (Checks #8642- 8646) 4. Embedded System, Inc. – Emergency Siren Maintenance Contract Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Montain requested that Item #4 be pulled for discussion. He stated that he had concerns regarding the Anoka County wide upgrades with sirens and their replacements. Council Member Love questioned the cost difference from last year to this year’s contact. Administrator Statz stated that he believe the cost was the same. Motion by Council Member Montain, seconded by Council Member Koski to Table Item #4 and Approve Items #1-3 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS st 1. Ordinance #XX, - Second Series – Fee Schedule Changes (1 Reading) Administrator Statz stated that previously Council approved the changes recommended by Staff for adding Private Fire Hose Connection Rates (Access Charge and Management Fee) but desired additional information in regards to the Water System Management Fee for Commercial properties being based on REUs with a cap rather than just a base fee. He stated that Council understood that several entities such as the school and church had many SAC/REU units and would potentially be adversely affected. He also stated that discussion was had at capping the units at 2-5 as the multiplier as the increase would be minimal. Administrator Statz stated that with the presented amendment, it was proposed as utilizing the maximum of 5 as the multiplier. Discussion ensued as to a reasonable number, recouping City expenditures associated with providing the services and examples of the top 20 businesses that this would affect. Administrator Statz stated that the purpose of the first and second readings of an ordinance is for understanding, clarification and discussion. No action was taken on this item. Page 3 of 8 City of Centerville Council Meeting Minutes October 23, 2019 2. Water Tower Driveway Construction Administrator Statz stated that staff has forwarded correspondence and cancelled the current lease with Alex’s Lawn and Turf for use of the watertower property. He stated within the same letter Alex’s was requested to construct a fence that the Conditional Use Permit requires around the watertower. Administrator Statz stated that on occasion there has been difficulty gaining access to the watertower due to Alex’s equipment placement or keys not in the lockbox. He stated that the City has a 30’ easement along the southern side of the parcel and a 16’ driveway would allow staff 24/7 access to the tower. He stated that a gate would also need to be constructed by Alex’s to allow this. Council Member Love questioned if a roadway was placed there, would there be a need for a gate. Administrator Statz stated that Alex’s owns the property and the City has an easement on/over the property. He also stated that they cannot block or store items within that easement. Council Member Love questioned the construction timetable. Administrator Statz stated that Alex’s was given until the end of November and that gravel could be placed this fall with paving in the spring. Discussion ensued regarding Alex’s use of the driveway and Attorney Glaser stated that the property is owned by Alex’s Lawn and Turf. Administrator Statz stated that they cannot block the area. There was concern for the weight equipment that Alex’s utilizes and same being on the driveway. There was also concern for maintaining the driveway. It was stated that the City already has access to the watertower. Discussion ensued regarding Alex’s construction of a fence and a gate at their expense and that the City could ask for an additional gate that rolls. Council Member Montain questioned the cost of paving and Administrator Statz anticipated $6-12,000 for paving, plowing and maintenance. There was concern for discussion with Alex’s Lawn and Turf and their desires for the property. Mayor Paar questioned the frequency of accessing the watertower site and Administrator Statz stated once per day. Mayor Paar stated that the desire of Council is that the site remains clean, ease of entrance/exit to City infrastructure and the harmonious location of the business and residents. He stated that he desired to learn Alex’s comments regarding entrance and exit to the site and which would be less disruptive to his operation prior to making a decision. He also stated that he is uncomfortable with the ongoing maintenance expenditure associated with the driveway. Staff was directed to discuss the least disruptive route for Staff to gain access to and from the watertower from Alex’s Lawn and Turf and bring that information back to Council for consideration. Motion by Council Member Love, seconded by Council Member Montain to Table this Item. All in favor. Motion carried. IX. NEW BUSINESS 1. Meeting Schedules a. Cancelation or Rescheduling of November 27 & December 25 City Council Meeting and Work Session b. Scheduling of Work Session for November 13 & December 11, 2019 at 5:30 p.m. (prior to CC Mtg.) Page 4 of 8 City of Centerville Council Meeting Minutes October 23, 2019 Administrator Statz stated that in the past, it has been customary for Council to cancel the second meetings in November and December due to the closeness of the holidays to meeting dates and possibility of lack of quorum. He also stated that as Council determined the necessity of scheduling work sessions on the second meetings of the month, these would also need to be rescheduled if Council chose to cancel the meetings. Attorney Glaser stated that a meeting could be called on three (3) business days’ notice if needed. Discussion ensued regarding revisiting the budget prior to December when approval was necessary. Mayor Paar stated that the work session may have to be held over following the regularly scheduled Council meeting is needed to complete discussion items. Administrator Statz stated that there are a lot of items for work sessions such as City Hall renovation, storm water fund, vehicle capital improvements and Block 7. Mayor Paar felt that non-priority work session items could be carried over to their planned goal setting retreat and if diligent the work could be completed. Motion by Council Member Montain, seconded by Council Member Koski to Cancel the Regularly Scheduled Council meeting for November 17 and December 25 and Reschedule the Regularly Scheduled Work Sessions of Those Same Dates to November 13 and December 11, 2019. All in favor. Motion carried. 2. Scheduling of 2020 Goal Setting Retreat for City Council Administrator Statz stated that he will be unavailable for November 2 as previously discussed and the next available date for the site was November 16. He stated that he believed Council’s desire was to hold the retreat off site as it was believed that the setting would be different allowing for more focused discussion. Mayor Paar stated that the meetings are opening to the public and would be posted. Administrator Statz stated that this meeting is to focus on Council’s goals and the future. Discussion ensued regarding the availability of Council Members, continuing work session items on Agendas which generally are short (Jan./Feb.), high level planning and not “teambuilding”, holding the meeting on a weekend, ability to provide input rather than reviewing the presented materials, and direction of Staff to poll Council Members as to their availability. 3. JV Summit Corp., dba Southern Rail – 2 AM Liquor License Administrator Statz stated that JV Summit Corp., doing business as Southern Rail is requesting for the first time to be allowed to remain open and serve alcohol until 2:00 a.m. He stated that it is required by the State of Minnesota for them to receive the City’s approval to apply. Council Member Love stated that it was interesting that public input was not required for this item. Administrator Statz stated that it is a separate license for 2:00 a.m. closing. Council Member Love question whether neighboring residents would have a concern with the request, but felt that the business would potentially see benefits from being open later. Page 5 of 8 City of Centerville Council Meeting Minutes October 23, 2019 Council Member Koski questioned neighbors’ comments and also questioned the length of time a band could play. Attorney Glaser stated that they had to follow City Code regarding noise. Council Member Montain felt that if issue arose an annual renewal was needed and they issues would be addressed at that time. Mayor Paar stated that he felt that there have been minimal police incidents at this location and City Attorney Glaser stated that dependent upon incidents that occur the City could deny the renewal at a later date. Motion by Council Member Love, seconded by Council Member Montain to Approve the Request of JV Summit Corp., dba Southern Rail for a 2 AM Liquor License as Presented. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that his report was forwarded to Council via email and that he would be happy to address any questions or concerns. He added that he recently spoke with Trident Development and believe that they have the framework of a purchase to construction the 3-story, 53 unit apartment building on the Block 7 property. He stated that the next step would be to draft a purchase agreement or entitlement agreement. He reported that this would incur costs and he desired to obtain Council’s vision prior to doing so. He stated that staff supported the project and hoped that Council would also. Council Reports a. Lakso – No report(s) given due to absence. i. Parks and Recreation Committee ii. Economic Development Authority iii. Fire Steering Committee b. Love – He congratulated both the Girls and Boys Soccer teams for making it into the State Tournaments and wished the Centennial Football team good luck in their tournament as well. He also wished all teams good luck in their winter sports. i. Police Governing Board – Council Member Love stated that the meeting would be held on November 18, 2019. ii. Economic Development Authority – Council Member Love stated that the EDA held a Special Meeting prior to the Council meeting this evening to consider approving a grant for the Southern Rail to reconstruct a garage on the property with some aesthetic requirements of the Downtown Plan. He stated that they are the first to receive a grant with the new program. He also stated that he appreciated staff’s organization of the EDA Open House and providing avenues of assist to local businesses.Congrats girls soccer and boy soccer and football team good luck Page 6 of 8 City of Centerville Council Meeting Minutes October 23, 2019 c. Koski i. Planning & Zoning Commission – Council Member Koski stated that the next meeting is scheduled for November 12, 2019 due to elections. ii. Fire Steering Committee – Council Member Koski stated that the meeting was held on October 17 with the Committee approving an increase in retirement pay from $5,000 to 5,500 annually. He stated that the Relief Fund is healthy. He also stated that the increase is primarily due to minimal hourly wage. He reported that firefighters need to be vested in the program and the amount of retirement benefits is based on years of service. d. Montain i. North Metro Telecommunications Commission – Council Member Montain reported that the regularly scheduled meeting was cancelled. ii. Anoka Fire Protection Board – Council Member Montain reported that this meeting would be held the following evening. e. Paar – Stated that the Primary Election would be held on Tuesday, November 5, 2019 at St. Genevieve’s Community Parish from 7:00 a.m. – 8:00 p.m. that that this is a primary only for the Anoka County Commissioner District 6 position vacated by Ms. Rhonda Sivarajah. i. Police Governing Board – No report given due to meeting to be held on November 18, 2019. ii. Other Mayoral Reports – Mayor Paar also reported that November 11, 2019 was Veterans Day and he desired to thank those that have server or are serving our Country. He also reported that approximately two (2) weeks prior he taped the Mayors Minutes which is available on the City’s web site and YouTube. He also reported that Ms. Sivarajah’s first meeting in her new role would be at the end of month at the Local Government Officials meeting. nd He also reported that the 2 Annual Stem Event (Cub Scout Pack 432/Centerville PTA & Scouts BSA Troop 136) would be held on November 4, 2019 at 6:30 p.m. at Centerville Elementary School. XI. ADJOURNMENT Page 7 of 8 City of Centerville Council Meeting Minutes October 23, 2019 Motion by Council Member Koski, seconded by Council Member Montain to Adjourn the October 23, 2019 City Council Meeting at 7:47 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8