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Home My WebLink About2019-12-11 CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & MEETING AGENDA Wednesday, December 11, 2019 5:30 p.m. Work Session/6:30 p.m. Council Meeting COUNCIL WORK SESSION (5:30 PM) I.CALL TO ORDER 1.Roll Call II.ITEMS OF DISCUSSION 1.Stormwater Utility Fund Review 2.City Hall Renovation III.ADJOURNMENT COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS/PRESENTATIONS 1.None V.PUBLIC HEARINGS 1.Truth in Taxation (pg. 3-11) VI.APPROVAL OF MINUTES 1.Not available VII.CONSENT AGENDA 1.City of Centerville Claims through December 11, 2019 (Check #33117-33158), (E-Check #1429E-1441E) (pg. 12-15) 2.Centennial Lake Police Department Claims through December 4, 2019 (Check #12910- 12966), US Bank, Payroll Checks #12932-12934 & 12941-12942 (pg. 16-21) 3.Centennial Fire District Claims through November 12, 2019 (Check #8673-8682) & Payroll Checks #8668-8672 (pg. 22) 4.Adopt 2020 Meeting Calendar (pg. 23-24) 5.(Subject to Successful Background Check) OLD BUSINESS VIII. 1 1.ral Fund Budget and Tax Levy (pg. 25- 36) 2.Resolution 19-0XX - Downtown Street and and Authorizing Advertisement for Bids (pg. 37-75) 3.Application for Rice Creek Watershed District Stormwater Management Grant Program (pg. 76) 4.Resolution 19-0XX - Calling of 2015A Bonds (pg. 77-81) 5.Water Base Rate Discussion (pg. 82-87) 6.Review 2020 Appointments (pg. 88-91) 7.Schedule Date for Council Retreat (pg. 92) IX.NEW BUSINESS 1.None X.COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. 2.Council Reports a.Lakso Parks and Recreation Committee Economic Development Authority Fire Steering Committee b.Love Police Governing Board Economic Development Authority c.Koski Planning & Zoning Commission Fire Steering Committee d.Montain North Metro Telecommunications Commission Anoka Fire Board e.Paar Police Governing Board Other Mayoral Reports XI.ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS Presidential Nomination Primary, Tuesday, March 3, 2020 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 11/19/2019 - 11/27/2019Nov 27, 2019 10:18AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 11/1911/27/201912935RUSSELL A BLANCKGUN CLEANING SUPPLIES74.26 11/1911/27/201912936CENTENNIAL UTILITIESOCT IRRIGATION96.00 11/1911/27/201912937THE HOME DEPOT PROTISSUE124.32 11/1911/27/201912938O'REILLY AUTOMOTIVE, INCPART BEING REIMB BY FIRE DEPT5.22 11/1911/27/201912939QUILL CORPORATIONFOLDERS/LEGAL PADS/ POUCHES76.65 11/1911/27/201912940STREICHER'S, INC.223 CAL TACTICAL270.56 Grand Totals:647.01 M = Manual Check, V = Void Check 18 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 12/1/2019 - 12/4/2019Dec 04, 2019 12:05PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 12/1912/04/201912943AID ELECTRIC CORPORATIONREPAIR FLAG LIGHT692.41 12/1912/04/201912944ANOKA CO TREASURY OFFICEDEC BROADBAND75.00 12/1912/04/201912945ASPEN MILLS, INCUNIFORMS23.95 12/1912/04/201912946CENTENNIAL UTILITIESUTILITIES OCT329.50 12/1912/04/201912947DAKOTA CO FINANCIAL SERVICES2019 EBRIEFING FEE672.00 12/1912/04/201912948E C S I, LLCSEMI ANNUAL FIRE ALARM INSPECTI270.00 12/1912/04/201912949EMERGENCY CONTRACTORSSNOW REMOVAL SERVICE DEC815.00 12/1912/04/201912950FRATTALLONES HARDWARE, INC.EVIDENCE BAGS19.16 12/1912/04/201912951OCCUPATIONAL HEALTH CENTERSPRE EMP EXAM EO454.00 12/1912/04/201912952OPG-3, INCLASERFICHE ANNUAL RENEWAL340.00 12/1912/04/201912953POPP COMUNICATIONSDSL LINE FOR WIFI70.90 12/1912/04/201912954T & B PAINTING LLCINTERIOR WALL PAINTING3,822.50 12/1912/04/201912955TELECIDE PRODUCTIONS, INCCOMPUTER MTC & SUPPORT NOV1,365.00 12/1912/04/201912956TRI-COUNTY LAW ENFORCEMENT AS2020 ANNUAL DUES75.00 12/1912/04/201912957VERIZON WIRELESSSQUAD LAPTOPS NOV1,226.79 Grand Totals:10,251.21 M = Manual Check, V = Void Check 19 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 11/28/2019 - 11/30/2019Dec 04, 2019 10:28AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 11/1911/30/20192019015U S BANKVISA ACH-SMART FURN CHAIRS2,966.30 Grand Totals:2,966.30 M = Manual Check, V = Void Check 20 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 12/5/2019 - 12/6/2019Dec 06, 2019 03:47PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 12/1912/06/201912958ABRAMS & SCHMIDT LLCNOV LEGAL1,005.50 12/1912/06/201912959COVERALL OF THE TWIN CITIES INCCLEANING SERVICE DEC780.00 12/1912/06/201912960METRO SALES, INCCOPIER USAGE CHG89.68 12/1912/06/201912961NEAL A. NORENBLDG MTC HOURS NOV90.00 12/1912/06/201912962PITNEY BOWES, INCINK CARTRIDGE56.52 12/1912/06/201912963PITNEY BOWES GLOBAL FINANCIALPOSTAGE METER LEASE 4TH QTR67.65 12/1912/06/201912964CITY OF ROSEVILLEDEC IT SUPPORT773.00 12/1912/06/201912965SHRED-N-GO, INCSHREDDING SERVICE NOV54.73 12/1912/06/201912966TRANSUNION RISK & ALTERNATIVEINVESTIGATION EXPENSES NOV50.00 Grand Totals:2,967.08 M = Manual Check, V = Void Check 21 22 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Administration VII.4 TITLE OF ISSUE: Adopt 2020 Meeting Calendar BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a calendar of all city meetings for the year. Staff has shifted or eliminated meetings to accommodate holidays, elections and other events. By adopting this calendar, you would be making official, the shifted or eliminate meeting dates. Of course, you may still reschedule, add or eliminate meetings throughout the year as may be necessary. Of note to the City Council would be the shifting of the first meeting in November to a Thursday to avoid Veterans Day and the elimination of the second meeting of November on the day before Thanksgiving. With Christmas falling on a Friday, we have left the 2nd meeting in December on the calendar. Please let us know if you see any errors or omissions. Thanks. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the 2020 Meeting Calendar SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ 2020 Meeting Calendar Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 23 JANUARY2020JULY2020 2020 SMTWTFSSMTWTFS 12341234 56789105678910 1111 1213141516171812131415161718 1920212223242519202122232425 26282930312628293031 2727 FEBRUARY2020AUGUST2020 JEFF PAAR...................................................... MAYOR SMTWTFSSMTWTFS D.LOVE........................................COUNCIL MEMBER 11 COUNCIL MEMBER RUSS KOSKI................................ MATT MONTAIN...........................COUNCIL MEMBER 345678345678 22 MICHELLE LAKSO....................... COUNCIL MEMBER 91011121314159101112131415 MARK STATZ............CITY ADMINISTRATOR / ENG. TERESA BENDER...................................CITY CLERK 1617181920212216171819202122 BRUCE DEJONG.....................FINANCE DIRECTOR 2324252627282923242526272829 KRIS SWEENEY.....................SR. ACCOUNT CLERK 3031 PAUL PALZER..........................PUBLIC WORKS DIR. DAN SCHMITZ.......................BUILDING INSPECTOR MARCH2020SEPTEMBER2020 TEDD PETERSON............................PUBLIC WORKS SMTWTFSSMTWTFS JAMES HUISENGA...........................PUBLIC WORKS 55 1234671234 KATIE SCHLUNDT.............................RECEPTIONIST 891013678910 1112141112 SPECIAL EVENTS JAN. 10 ...........ICE SKATING PARTY - LAMOTTE PARK 1516171819202113141516171819 FEB. 15 ...........ICE SKATING PARTY - LAMOTTE PARK 2223242526272820212223242526 FEB. 11 ...... ..SPECIAL ELECTION ANOKA CO. BOARD 293031282930 27 MAR. 3 ....................................PRESIDENTIAL PRIMARY APRIL 22.......................................................EARTH DAY JUNE 9, 16, 23 & 30........................MUSIC IN THE PARK APRIL2020OCTOBER2020 JUNE 12 & 13.................................GARAGE SALE DAYS SMTWTFSSMTWTFS JUNE 20..........8am-12 noon CITY WIDE CLEANUP DAY 1234123 JULY 7, 14, 21, & 28........................MUSIC IN THE PARK JULY 14-19..............................................FETE DES LACS 56789105678910 114 AUG. 4....................................................NIGHT TO UNITE 1213141516171811121314151617 NOV. 3.............................................GENERAL ELECTION TBD...................................................MOVIE IN THE PARK 1920212223242518192021222324 26282930252628293031 2727 CITY COUNCIL MEETING PARKS AND REC. COMMITTEE MAY2020 NOVEMBER2020 PLAN. AND ZONING COMMISSION SMTWTFS SMTWTF 12 NORTH METRO TELECOM COMMISSION 1234567 6:00 PM - 1301 81st AVE. NE, SLP 3456789 891011121314 ECONOMIC DEVELOPMENT AUTHORITY 10111213141516 1516181920 1721 FETE DES LACS 18192023 172122 22232425262728 PLANNING COMMITTEE - 5:00pm 24252627282930 2930 FIRE STEERING - 6:00 31 200 CIVIC HGTS CIRCLE, CIRCLE PINES P.D. GOVERNING BOARD - 7:00 DECEMBER2020 JUNE2020 54 NORTH RD., CIRCLE PINES SMTWTFS SMTWTFS HOLIDAY-CITY HALL CLOSED 12345 123456 SPECIAL EVENTS 6789101112 78910111213 1315161819 1417 1516181920 1417 NOTE: All meetings begin at 6:30 pm at City Hall unless posted otherwise. Meeting scheduled dates and times are 20212223242526 21222324252627 subject to change. 2728293031 282930 24 I:\\616\\616GEN\\cad\\dwg\\616COLORCAL-2020 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December11,2019 Administration/Finance VIII.1 TITLE OF ISSUE: Adopt2020FinalGeneralFundBudgetandTaxLevy BACKGROUND AND SUPPLEMENTAL INFORMATION: Staffisbringingforwardaresolutiontoadoptthefinalbudgetandpropertytaxlevywitha0.44%increasein thetotaltaxlevy.Alsoincludedintheresolutioniscancelingcertaindebtleviesbecausewehavesufficient fundsavailabletomakefuturepayments. COST AND SOURCE(S) OF FUNDING: SeeAttachedResolution-TaxLevy REQUESTED COUNCIL ACTION: MotiontoadoptResolution19-0XXAdoptingtheFinalGeneralFundBudgetandTaxLevyfor2020. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar ResolutionAdoptingFinal2020Budget _______________________________________________________________ _____ _____ Koski Memo _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 25 Memorandum Date: December 11, 2019 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: 2020 General Fund Budget and Tax Levy Adoption City staff has discussed the General Fund budget for 2020 with the City Council since July. With the advice of City Council members, we have made many changes to the preliminary draft. We last discussed the budget and tax levy on November 13, at which several significant changes from the preliminary budget were made. Those changes to the budget will be highlighted in the following sections. General Fund Revenues The property tax levy was reduced by this amount to offset the effect of the other listed changes. Building Permits - +$15,000 Staff believes there is a sound basis to increase the building permit revenues by $15,000 to $140,000. This level is reasonable based on the developments in process, including the mini storage facility for 2020. General Fund Expenditures This budget was reduced based on previous year experience. Transfers Out - $16,625) The preliminary budget included this amount to pay for interest on the loan from the Sewer Fund to the Park Dedication fund since the park dedication fees have been less than needed. Council action in October made this unnecessary, so it has been removed. 26 The preliminary levy was originally set at $2,310,695. The net effect of all the budget over 2019. Debt Service Levies The original debt levies certified to Anoka County would have caused the total tax levy to swing wildly with an increase of $275,000 in 2020. The City Council has taken the opportunity this year to adjust several of the levies in a way that will provide for both full funding of our bond issues and a gentle decrease in debt levies over the next 10 years. That makes the levies more predictable for taxpayers. The staff proposal reduces the debt levy by $47,273 for 2020. Total Tax Levy Change The total tax levy is the sum of the General Fund levy and the debt service levies. There is an increase of $59,343 in the general levy, but that is partially offset by a decrease of $47,273 in the debt service levies. The net effect of these changes is an increase of $12,070 in the total tax levy. This translates into a 0.45% increase in the total tax levy individual property tax estimates that were mailed by Anoka County. This change is in total, but the property taxes are spread over many properties that have experienced varied changes in value. Some properties may have increased faster than others due to general market conditions, improvements made by the owners, or other factors. Those properties may experience a smaller reduction or even an increase in their city portion of the property tax that is unrelated to the general level of taxation that the City Council is able to control. Attachment: General Fund Budget Spreadsheet Resolution Adopting Final Property Tax Levy for 2020 27 COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 19-____ A RESOLUTION ADOPTING FINAL BUDGET AND TAX LEVIES FOR 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, the City Council has given input to staff regarding the 2020 General Fund Budget and Property Tax Levy at several work sessions in 2019; and WHEREAS, a public hearing to obtain public input on the 2020 General Fund Budget and Property Tax Levy was held by the City Council of the City of Centerville on December 11, 2019; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the City Budget is hereby adopted as follows: General Fund $2,710,633 BE IT FURTHER RESOLVED that the following sums of money be transmitted to Anoka County for purposes of a preliminary property tax levy for purposes of the Truth in Taxation property taxes notice for the following purposes: General Fund Levy $2,262,145 Debt Service Levies: Anoka Co 30 - Fund 309 - 2012A Police Station Refunding Bonds 74,750 Anoka Co 31 - Fund 352 - 2013A Street Reconstruction 164,300 Anoka Co 34 - Fund 351 - 2016A Street Refunding 218,213 Total Debt Levies $457,263 Total Proposed Tax Levy $2,719,408 BE IT FURTHER RESOLVED that because sufficient funds have been irrevocably deposited into the debt service fund, the following levy amounts are hereby cancelled: Anoka Co 34 - Fund 351 - 2016A Street Refunding $40,000 Anoka Co 32 - Fund 348 - 2013A Street Reconstruction 216,100 Anoka Co 33 - Fund 352 - Cable TV Capital Note 7,656 Total Cancelled Levy $263,756 BE IT FURTHER RESOLVED that the City Administrator is hereby instructed to transmit a certified copy of this resolution to the county auditor of Anoka County, Minnesota along with all required documentation. Passed and Adopted by the City of Centerville this 11th day of December, 2019. ________________________________________ Mayor, Jeff Paar _________________________________ City Clerk, Teresa Bender 28 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Revenues Property Tax Levy R 101-49200-31000 General Property Taxes2,174,244 2,186,698 2,202,802 2,262,145 R 101-49200-33400 State Grants and Aids1,333 1,333 1,333 1,333 R 101-49200-33401 Local Government Aid63,869 76,357 76,804 83,255 R 101-49200-33402 Homestead Credit216 206 100 100 R 101-49200-36100 Special Assessments- 37 - - Council R 101-41110-36200 Council Misc Revenues6 - - - Administration R 101-41400-31850 Gambling Tax 10%10,631 9,370 5,500 5,500 R 101-41400-32100 Rental/Liquor Licenses21,395 15,310 16,000 16,000 R 101-41400-32101 Property Rental6,000 6,600 2,500 - R 101-41400-34105 Sale of Maps and Publications42 20 - - R 101-41400-34107 Assessment Search Fees4,410 315 2,000 2,000 R 101-41400-36200 Miscellaneous Revenues30 1,583 100 100 R 101-41400-36270 Refunds/Reimbursements7,231 1,606 6,000 6,000 -- - - R 101-41410-36200 Miscellaneous Revenues400 8 - - Planning and Zoning R 101-41910-32215 Zoning Fees500 3,500 500 500 R 101-41910-33640 Met Council Grant5,000 - - - Engineering R 101-41950-36270 Engineering Services- - - - Police Administration R 101-42110-35000 Fines and Forfeits18,068 14,371 24,000 15,000 R 101-42110-35101 Police State Aid 42,054 45,773 42,000 42,000 R 101-42500-36200 Miscellaneous Revenues - - - - City Hall/Fire Hall R 101-42280-36270 Refunds & Reimbursements 23 - - - Fire Protection R 101-42285-33405 Fire Relief Aid 46,200 52,169 46,200 52,200 Building Inspection R 101-42400-32000 Special Use/Burning Permits 500 250 700 700 R 101-42400-32180 Plumbing Permits 3,259 5,249 3,500 5,000 R 101-42400-32190 Fire Sup. Permits 1,085 - - - R 101-42400-32210 Building Permits 274,261 158,461 150,000 140,000 R 101-42400-32212 Mechanical Permits 4,740 5,218 4,000 4,000 R 101-42400-32213 Encroachment Permit Fees 800 1,000 800 800 R 101-42400-32214 Right-of-Way Permit Fees 2,100 3,215 2,500 2,500 R 101-42400-32215 Zoning Fees 2,520 2,990 1,800 1,800 R 101-42400-32216 Sign Permits 75 - - - R 101-42400-32230 Water/Sewer Connection Inspec -- 100 100 R 101-42400-36200 Miscellaneous Revenues- 25 - - *Lexington Inspections R 101-42400-36270 Refunds/Reimbursements22 - - - Electrical Inspection R 101-42403-32225 Electrical Inspection8,229 9,382 6,500 9,000 Animal Control R 101-42700-32200 Animal Licenses30 - 100 100 12/6/2019 29 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Public Works R 101-43000-32260 Antenna Leases26,000 26,780 23,000 26,000 R 101-43000-33400 State Grants and Aids- - - - R 101-43000-36200 Miscellaneous Revenues184 52 500 500 R 101-43000-36270 Refunds/Reimbursements5,833 14 - - R 101-43000-39203 Transfer from Other Fund- - - - R 101-43140-36270 Refunds/Reimbursements- - - - Parks R 101-45201-34781 8K Run2,740 2,520 3,500 2,500 R 101-45201-36200 Miscellaneous Revenues25 550 - - R 101-45201-36260 Contributions and Donations540 707 500 500 R 101-45202-36230 Contributions and Donations- - - - R 101-45202-36270 Refunds/Reimbursements466 158 - - Other R 101-50000-36230 Contributions and Donations6,000 - - - R 101-43000-39101 Sales of General Fixed Assets- - - - R 101-45350-33620 Recycling13,551 - - - R 101-45350-33630 County SCORE Funds13,382 18,431 18,000 18,000 R 101-45350-36270 Miscellaneous Revenues- - - - R 101-43350-36270 Refunds/Reimbursements- - - - R 101-46500-36200 Miscellaneous Revenues- - - - R 101-46500-39101 Sales of General Fixed Assets- - - - R 101-49200-36270 Refunds/Reimbursements- 52,986 - - R 101-49200-39101 Sales of General Fixed Assets - - - - R 101-49200-36210 Interest Earnings 5,293 5,721 13,000 13,000 Total Revenues - General Fund 2,773,287 2,708,965 2,654,339 2,710,633 Expenditures Council E 101-41110-100 Wages and Salaries (GENERAL)27,900 27,900 27,900 27,900 E 101-41110-122 FICA2,135 2,135 2,200 2,200 E 101-41110-151 Worker s Comp Insurance Prem57 62 100 100 E 101-41110-331 Travel Expenses446 - 200 200 E 101-41110-430 Miscellaneous11 - - - E 101-41110-433 Dues and Subscriptions30 30 100 100 E 101-41110-441 Conf. & Schooling1,090 45 700 700 Total Council31,669 30,172 31,200 31,200 12/6/2019 30 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Administration E 101-41400-100 Wages and Salaries (GENERAL)187,963 180,866 226,100 233,200 E 101-41400-110 Other Pay (GENERAL)600 551 3,400 3,400 E 101-41400-121 PERA10,783 13,537 17,000 17,500 E 101-41400-122 FICA14,353 14,127 17,300 17,900 E 101-41400-130 Cafeteria Contribution20,238 25,497 25,700 25,900 E 101-41400-151 Worker s Comp Insurance Prem1,306 1,426 1,500 1,500 E 101-41400-200 Office Supplies (GENERAL)3,658 6,187 2,200 2,200 E 101-41400-220 Repair/Maint Supply111 - 300 300 E 101-41400-300 Professional Srvs9,136 15,722 7,000 9,500 E 101-41400-304 Legal Fees19,477 285 1,500 1,500 E 101-41400-321 Telephone1,676 1,517 1,200 1,600 E 101-41400-322 Postage942 746 1,900 1,900 E 101-41400-331 Travel Expenses1,582 173 2,500 2,500 E 101-41400-340 Advertising & Printing680 - 200 200 E 101-41400-350 Ord., Pub. Hearings, etc.1,342 1,132 1,600 1,600 E 101-41400-356 Document Recording Fees506 598 500 500 E 101-41400-360 Insurance (Liability Ins.)15,236 14,412 16,000 16,000 E 101-41400-400 Computer, Copier Main. Contrac8,070 6,684 11,500 11,500 E 101-41400-425 Bank Service Charges251 90 500 500 E 101-41400-428 ACH File Charge5,026 2,520 1,000 1,000 E 101-41400-430 Miscellaneous 137 114 200 200 E 101-41400-433 Dues and Subscriptions 10,026 9,274 9,500 9,500 E 101-41400-435 Books and Pamphlets 65 - - - E 101-41400-439 Clothing Allowance - - - - E 101-41400-441 Conf. & Schooling 2,146 1,362 3,500 3,500 E 101-41400-454 Property Taxes 53 - 200 200 E 101-41400-500 Capital Outlay (GENERAL) - - - - E 101-41400-810 Refunds & Reimbursements. - 36 - - Total Administration 315,363 296,856 352,300 363,600 Elections E 101-41410-100 Wages and Salaries (GENERAL) 5,433- 10,000- E 101-41410-121 PERA - 214 - 500 E 101-41410-122 FICA - 195 - 770 E 101-41410-200 Office Supplies (GENERAL) 180 139 - 200 E 101-41410-331 Travel Expenses - 133 - 150 E 101-41410-340 Advertising & Printing - 306 - 300 E 101-41410-430 Miscellaneous - 344 - 900 E 101-41410-580 Other Equipment 879 887 900 900 Total Elections 1,059 7,651 900 13,720 Financial AdministrationE 101-41500-301 Auditing and Acctg Services 9,750 10,134 16,000 16,000 AssessingE 101-41550-300 Professional Srvs 16,126 16,201 16,500 16,800 Law and Legal E 101-41600-304 Legal Fees 46,827 45,149 41,000 41,000 E 101-41600-314 Prosecution 50,030 52,342 51,000 51,000 Total Law and Legal 96,857 97,491 92,000 92,000 12/6/2019 31 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Planning and Zoning E 101-41910-300 Professional Srvs- 24,525 5,000 5,000 E 101-41910-303 Engineering Fees515 - 200 200 E 101-41910-340 Advertising & Printing- - 100 100 E 101-41910-350 Ord., Pub. Hearings, etc.409 413 400 400 E 101-41910-430 Miscellaneous36 164 100 100 E 101-41910-438 Meeting Per Diem2,350 3,250 1,200 3,000 E 101-41910-441 Conf. & Schooling- - 300 300 Total Planning & Zoning3,310 28,352 7,300 9,100 Engineering E 101-41950-258 Maps5,508 - - - E 101-41950-303 Engineering Fees30,564 35,972 30,000 30,000 Total Engineering36,072 35,972 30,000 30,000 Police ProtectionE 101-42110-300 Professional Srvs875,154 875,001 867,428 861,589 City Hall/Fire Hall E 101-42280-100 Wages and Salaries (GENERAL)837 1,444 3,000 3,100 E 101-42280-122 FICA64 110 300 300 E 101-42280-151 Worker s Comp Insurance Prem214 235 300 300 E 101-42280-210 Operating Supplies36 320 200 200 E 101-42280-220 Repair/Maint Supply303 339 200 200 E 101-42280-300 Professional Srvs2,065 240 1,200 1,200 E 101-42280-380 Utilities10,333 11,732 11,000 12,000 E 101-42280-401 Repairs/Maint Buildings- 359 1,000 1,000 E 101-42280-430 Miscellaneous - 185 200 200 E 101-42280-454 Property Taxes 69 69 100 100 E 101-42280-500 Capital Outlay 40,870 - - - E 101-42280-640 Turf - Fertilizer / Weed Contr 321 321 400 400 E 101-42280-650 Lawn Mowing 2,600 2,500 2,000 2,000 Total City/Fire Hall 57,712 17,854 19,900 21,000 Fire Protection E 101-42285-300 Professional Srvs 269,969 265,170 276,761 297,824 E 101-42285-430 Miscellaneous 260 E 101-42285-810 Refunds & Reimb. 47,200 52,169 47,200 47,200 Total Fire Protection 317,429 317,339 323,961 345,024 12/6/2019 32 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Building Inspection E 101-42400-100 Wages and Salaries (GENERAL)98,068 105,901 92,600 95,100 E 101-42400-121 PERA6,212 7,293 7,000 7,200 E 101-42400-122 FICA7,007 7,629 7,100 7,300 E 101-42400-130 Cafeteria Contribution6,480 7,034 16,400 16,500 E 101-42400-151 Worker s Comp Insurance Prem210 230 500 500 E 101-42400-200 Office Supplies (GENERAL)261 192 100 100 E 101-42400-210 Operating Supplies- - 100 100 E 101-42400-212 Motor Fuels1,752 2,688 2,700 2,700 E 101-42400-321 Telephone640 552 700 700 E 101-42400-331 Travel Expenses181 - 500 500 E 101-42400-340 Advertising & Printing- - - - E 101-42400-360 Insurance (Liability Ins.)176 222 200 200 E 101-42400-404 Repairs/Maint Machinery/E496 - 100 100 E 101-42400-428 ACH File Charge8 620 - - E 101-42400-430 Miscellaneous- 16 50 50 E 101-42400-433 Dues and Subscriptions235 135 500 500 E 101-42400-435 Books and Pamphlets- 46 600 600 E 101-42400-439 Clothing Allowance310 758 1,000 1,000 E 101-42400-441 Conf. & Schooling750 1,155 2,600 2,600 E 101-42400-810 Refunds & Reimb.363 840 - - Total Building Inspection 123,149 135,311 132,750 135,750 Electrical Inspection E 101-42403-300 Professional Srvs 6,587 8,456 6,000 8,500 E 101-42403-810 Refunds and Reimbursements 13 45 - - Total Electrical Inspection 6,600 8,501 6,000 8,500 Civil Defense E 101-42500-300 Professional Srvs 1,054 1,107 1,500 1,500 E 101-42500-430 Miscellaneous - - - - Total Civil Defense 1,054 1,107 1,500 1,500 Animal ControlE 101-42700-300 Professional Srvs - 434 - - Public HousingE 101-42800-300 Alexandra House 450 1,793 3,100 3,100 12/6/2019 33 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Public Works - General E 101-43000-100 Wages and Salaries (GENERAL)103,365 100,320 100,300 104,400 E 101-43000-121 PERA7,514 6,957 7,300 7,600 E 101-43000-122 FICA7,903 7,748 7,700 8,000 E 101-43000-130 Cafeteria Contribution15,120 12,770 18,400 18,500 E 101-43000-142 Unemployment- - - - E 101-43000-151 Worker s Comp Insurance Prem12,304 13,508 13,500 13,500 E 101-43000-200 Office Supplies (GENERAL)274 79 400 400 E 101-43000-210 Operating Supplies1,215 4,100 4,000 4,000 E 101-43000-212 Motor Fuels5,937 8,335 10,000 10,000 E 101-43000-220 Repair/Maint Supply3,426 3,265 4,000 4,000 E 101-43000-300 Professional Srvs1,781 35,611 8,500 30,100 E 101-43000-321 Telephone4,964 3,549 4,000 4,000 E 101-43000-331 Travel Expenses91 88 500 500 E 101-43000-340 Advertising & Printing312 1,389 - - E 101-43000-360 Insurance (Liability Ins.)5,941 6,300 7,000 7,000 E 101-43000-380 Utilities9,316 10,136 10,500 10,500 E 101-43000-400 Computer, Copier Main. Contrac1,475 1,510 4,000 4,000 E 101-43000-401 Repairs/Maint Buildings- - 1,000 1,000 E 101-43000-404 Repairs/Maint Machinery/Equip18,193 19,807 15,000 15,000 E 101-43000-410 Rentals (GENERAL)- - 500 500 E 101-43000-430 Miscellaneous 71 325 500 500 E 101-43000-433 Dues and Subscriptions - 215 1,000 1,000 E 101-43000-439 Clothing Allowance 1,321 1,420 2,000 2,000 *Safety program / MMUA E 101-43000-441 Conf. & Schooling 525 497 1,200 1,200 E 101-43000-454 Property Taxes 69 122 100 100 E 101-43000-640 Turf Fertilizer Weed Control 564 564 600 600 E 101-43000-650 Lawn Mowing 14,900 9,970 10,000 10,000 Total Public Works 216,581 248,585 232,000 258,400 Public Works - Streets *Salt for roads E 101-43140-210 Operating Supplies 5,738- 5,000 5,000 E 101-43140-212 Motor Fuels - - 1,000 1,000 *Asphalt E 101-43140-220 Repair/Maint Supply 6,163 1,946 6,000 6,000 E 101-43140-226 Street & Road Signs 1,282- 1,000 1,000 E 101-43140-300 Professional Srvs 11,262 20,556 39,600 8,000 E 101-43140-303 Engineering Fees 3,973 - 2,000 2,000 E 101-43140-340 Advertising & Printing - - - - E 101-43140-360 Insurance (Liability Ins.) 778 555 1,000 1,000 *Street Lighting E 101-43140-386 Other Utilities 27,619 27,601 33,500 33,500 E 101-43140-404 Repairs/Maint Machinery/Equip - - 500 500 E 101-43140-410 Rentals (GENERAL) - 48 - - E 101-43140-430 Miscellaneous - - - - E 101-43140-720 Operating Transfers 200,000 200,000 200,000 200,000 Total Streets 249,795 257,726 289,600 258,000 Parks/Rec. Committee E 101-45200-100 Wages and Salaries (GENERAL) 54 603 1,100 1,200 E 101-45200-122 FICA 4 46 100 100 E 101-45200-438 Meeting Per Diem 2,350 3,200 1,600 1,600 Total Parks/Rec Comm 2,408 3,849 2,800 2,900 12/6/2019 34 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Parks & Rec Programs E 101-45201-100 Wages and Salaries (GENERAL)921 1,341 3,000 3,000 E 101-45201-122 FICA71 103 300 300 E 101-45201-151 Worker s Comp Insurance Prem207 228 300 300 E 101-45201-210 Operating Supplies- E 101-45201-300 Professional Service- E 101-45201-322 Postage38 38 100 100 E 101-45201-331 Travel Expenses- - - - E 101-45201-370 Park Programs1,433 1,845 4,000 4,000 E 101-45201-371 Music in the Park2,541 3,062 3,000 3,000 E 101-45201-372 YMCA- - - - E 101-45201-373 8k Run/Walk6,016 1,379 2,200 2,200 E 101-45201-374 Movies in the Park- 420 500 500 E 101-45201-374 Park and Rec Reserve- - - - E 101-45201-428 ACH File Charge- - - - E 101-45201-430 Miscellaneous1,605 1,274 - - E 101-45201-441 Conf & Schooling30 - - - Total Parks & Rec12,862 9,690 13,400 13,400 Public Works - Park Maintenance E 101-45202-100 Wages and Salaries (GENERAL)30,483 29,962 31,200 32,000 E 101-45202-121 PERA1,058 1,352 1,200 1,200 E 101-45202-122 FICA2,363 2,343 2,400 2,500 E 101-45202-130 Cafeteria Contribution2,520 2,912 2,700 2,700 E 101-45202-142 Unemployment Benefit Payments - - - - E 101-45202-151 Worker s Comp Insurance Prem1,143 1,254 1,200 1,200 E 101-45202-210 Operating Supplies 212 547 1,000 1,000 E 101-45202-212 Motor Fuels - - - - E 101-45202-220 Repair/Maint Supply 6,032 860 1,800 1,800 E 101-45202-221 Equipment Parts - - - - E 101-45202-225 Landscaping Materials 910 3,906 500 500 E 101-45202-300 Professional Srvs 12,856 2,665 6,000 6,000 E 101-45202-303 Engineering Fees - - 5,000 - E 101-45202-321 Telephone - - - - E 101-45202-331 Travel Expenses - - - - E 101-45202-360 Insurance (Liability Ins.) 6,405 6,601 7,000 7,000 E 101-45202-380 Utilities 6,951 7,745 7,500 7,500 E 101-45202-404 Repairs/Maint Machinery/Equip - - 100 100 E 101-45202-410 Rentals (GENERAL) 4,874 3,176 5,000 5,000 E 101-45202-430 Miscellaneous - 102 1,000 1,000 E 101-45202-454 Property Taxes - - 100 100 E 101-45202-500 Capital Outlay (GENERAL) - - - - E 101-45202-640 Turf - Fertilizer / Weed Contr 3,987 4,220 4,500 4,500 E 101-45202-650 Lawn Mowing 36,750 35,000 26,200 26,200 Total Park Maint 116,544 102,645 104,400 100,300 Recycling E 101-45350-100 Wages and Salaries (GENERAL)11,969 12,819 7,500 7,700 E 101-45350-121 PERA 850 957 600 600 E 101-45350-122 FICA 924 998 600 600 E 101-45350-130 Cafeteria Contribution 1,665 1,912 1,400 1,400 E 101-45350-231 Recycling Supplies 47 - 100 100 E 101-45350-300 Professional Srvs 6,416 9,702 6,500 7,000 E 101-45350-322 Postage 285 592 100 100 E 101-45350-331 Travel Expenses 42 - 100 100 E 101-45350-340 Advertising & Printing 3,236 1,156 200 200 E 101-45350-430 Miscellaneous 1,813 - 1,500 1,500 Total Recycling 27,247 28,136 18,600 19,300 12/6/2019 35 City of Centerville Proposed Budget - Detailed Budget Year 2019 2017 2018 2019 2020 Final Account Description ActualActualBudgetBudget General Fund Economic Development E 101-46500-300 Professional Srvs1,093 5,114 1,000 20,000 E 101-46500-303 Engineering Fees2 E 101-46500-304 Legal Fees107 - - - E 101-46500-430 Miscellaneous112 186 20,000 1,000 E 101-46500-438 Meeting Per Diem- 450 1,800 1,800 Total Economic Dev1,314 5,750 22,800 22,800 Transfers OutE 101-49390-720 Operating Transfers.50,000 50,000 61,250 76,000 City Festival E 101-50000-170 Fireworks Display Insurance250 225 250 250 E 101-50000-322 Postage103 109 250 250 E 101-50000-410 Rentals- - 150 150 E 101-50000-490 Community Event11,147 10,042 8,000 10,000 Total City Festival11,500 10,376 8,650 10,650 Total Expenditures - General Fund 2,580,005 2,596,926 2,654,339 2,710,633 Excess of Revenues over Expenditures - General Fund 193,282 112,039 - - Debt Service Levy Fund 3092012 A - Police Station Refunding Bonds70,000 70,000 70,524 74,750 Fund 3512009A/2016A185,000 190,000 157,312 218,213 Fund 3492011 A273,000 273,000 53,000 - Fund 3472013 A17,900 17,700 17,500 164,300 Fund 3482009B/2015A- 25,000 206,200 - 2016 Capital Notes Paid through Cable TV Franchise - Debt Service Levy 545,900 575,700 504,536 457,263 General Fund Levy 2,174,244 2,186,698 2,202,802 2,262,145 Total Levy 2,720,144 2,762,398 2,707,338 2,719,408 Total Levy Change0.45% 12,070 12/6/2019 36 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Engineering/Public Works VIII.2 TITLE OF ISSUE: Resolution 19-0XX Approving Plans and Authorizing Advertisement for Bids - Downtown Streets and Utilities BACKGROUND AND SUPPLEMENTAL INFORMATION: The city's consultant has prepared plans for the Downtown Street and Utility Improvements Project. If the Council wishes to move forward with the project, the next step would be to approve the plans and authorize advertisement for bids. Bids would be received on January 21, 2020. If bids are in line with estimates, an Assessment Hearing would be scheduled. After taking public input and making final decisions on assessments, the council would consider whether or not to award the bid and move forward with the project. Construction could begin in early Spring. COST AND SOURCE(S) OF FUNDING: Nominal cost for advertisements - Street Fund REQUESTED COUNCIL ACTION: Motion to adopt Resolution 19-0XX Approving Plans and Authorizing Advertisement for Bids - Downtown Streets and Utilities. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Plans, Summary letter from Stantec, Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 37 Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309 December 5, 2019 File: 193804758 Attention: Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mark, Reference: Approval of Plans/Authorization of Bidding for 2020 Downtown Area Street and Utility Improvements As requested, we have prepared plans and specifications for the 2020 Downtown Area Street and Utility Improvements project. The project generally consists of street reconstruction, storm sewer replacement, and water main installation in the residential area bordered by Centerville Lake to the west, Main Street (CSAH 14) to the north, Progress Road to the east, and Heritage street to the south; in addition to the block of Centerville Road north of Main Street. The total project costs for these improvements, including indirect costs, is currently estimated at $2,574,200. This compares to the feasibility report estimate of $2,421,407. The breakdown of estimated project costs and a comparison to the feasibility report estimates are shown in the table below. Feasibility ReportCurrent Cost Improvement TypeFunding Source EstimateEstimate StreetStreet Fund/Assessments$1,585,940$1,569,600 Water MainGrant/Water Fund$494,053$503,600 Storm SewerStorm Sewer Fund$341,415$501,000 Estimated Total Project Cost$2,421,407$2,574,200 If the Council chooses to move forward with this project, we recommend that the City Council approve the plans and authorize advertisement for bids. This would allow bids to be opened on January 21, 2020, with the assessment hearing scheduled for February 26, and the consideration of contract award slated for 38 December 5, 2019 Mr. Mark Statz, City Administrator/Engineer Page 2 of 2 Reference:Approval of Plans/Authorization of Bidding for 2020 Downtown Area Street and Utility Improvements March 11. Most of the work under this contract would be completed in 2020, with the final layer of bituminous pavement (wearing course) planned for 2021. If you have any questions or would like additional information, please call me at 612-712-2125. Regards, Stantec Consulting Services Inc. Kellie Schlegel Associate Phone: 612-712-2125 kellie.schlegel@stantec.com Attachment:2020 Downtown Area Street and Utility Improvements plan set c.Lee Mann - Stantec 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 LIC.NO.DATE: ####***DATE*** PROGRESSROADCROSSSECTIONS SIGNATURE:MMKMMK DATE 193804758 2020DOWNTOWNAREASTREETANDUTILITYIMPROVEMENTS CVA,EAB,JHJ PRINTNAME: KELLIEM.SCHLEGEL UNDERTHELAWSOFTHESTATEOFMINNESOTA. CENTERVILLE,MINNESOTA SHEET NUMBER ANDTHATIAMADULYLICENSEDPROFESSIONALENGINEER WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISION REVISION IHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORT SURVEYDRAWNDESIGNEDCHECKEDAPPROVED PROJ. NO. 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Drawingname:V:\\1938\\active\\193804758\\CAD\\Dwg\\193804758C705_Progress.dwg THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTION PlotDate:11/18/2019-2:16pm DRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY. THECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHE 69 70 71 72 73 74 CITY OF CENTERVILLE RESOLUTION #19-0___ RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution passed by the council September 11, 2019, the designated engineer for the project has prepared plans and specifications for the Downtown Street and Utility Improvements, described as: Centerville Road north of Main Street, Sorel Street west to its beginning/end and east to it beginning/end, Progress Road from Main Street to Heritage Street, Goiffon Road from Sorel Street to Heritage Street and Heritage Street east from Centerville Road to its beginning/end consisting of full reconstruction with the addition of storm sewer and water main. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official paper (and in an approved regional publication) an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, for the period prescribed by law, shall specify the work to be done, shall state that bids will be received by the clerk until 10 a.m. on January 21, 2020, at which time they will be publicly opened in the council chambers of the city hall by the city clerk and engineer, will then be tabulated, and will be considered by the council at a regular meeting, in the council chambers of the c hearing. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a cash check payable to the clerk for 5 percent of the amount of such bid. Adopted by the council this 11th day of December, 2019. _________________________________ Jeff Paar, Mayor Attest: _________________________ Teresa Bender, Clerk 75 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Administration/Public Works VIII.3 TITLE OF ISSUE: Authorize Application to the Rice Creek Watershed District Stormwater Management Grant Program BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has secured a $100,000 grant through Met Council to help expand our Stormwater Reuse system in LaMotte Park. The total project costs, will likely exceed this dollar amount, so staff would like to apply for additional assistance through the Rice Creek Watershed District Stormwater Management Grant Program. COST AND SOURCE(S) OF FUNDING: No cost to city. REQUESTED COUNCIL ACTION: Motion to authorize the submittal of an application to the Rice Creek Watershed District Stormwater Management Grant Program for assistance in financing the expansion of the LaMotte Park Stormwater Reuse system. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 76 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December11,2019 Administration/Finance VIII.4 TITLE OF ISSUE: AdoptResolutionCalling2015ABonds BACKGROUND AND SUPPLEMENTAL INFORMATION: StaffisbringingforwardaresolutionpreparedbyNorthlandSecuritiestocallthe2015AbondsonFebruary1, 2020.ThisbondissuepaidfortheconstructionofCommerceDrive.Nowthatthelotshavebeensold,there aresufficientfundsonhandtopayoffallthebondsandaccruedinterest.ThetotalamountdueonFebruary1 willbetheregularlyscheduledbondpaymentof$120,000alongwiththe$980,000ofbondspayablefrom 2021-2025.Wealsowilloweinterestof$10,155.Thisisinconformancewiththeplanputintoplacein2018 whentheCityCounciladjustedthedebtserviceleviestoeliminatethespikethatwouldhaveoccurredin2020 withoutanyadjustments. COST AND SOURCE(S) OF FUNDING: Taxlevyandpropertysales REQUESTED COUNCIL ACTION: MotiontoadoptResolution19-0XXCalling2015ABonds. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar ResolutionCalling2015ABonds _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 77 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA Held: December 11, 2019 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Centerville, Anoka County, Minnesota, was duly called to order on December 11, 2019, at 6:30 P.M. The following members were present: and the following members were absent: Member __________ introduced the following resolution and moved its adoption: RESOLUTION CALLING FOR THE REDEMPTION OF THE OUTSTANDING GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A WHEREAS: A. The City Council of the City of Centerville, Minnesota issued $1,385,000 General Obligation Improvement Refunding Bonds, Series 2015A, dated January 15, 2015; and B. All of said bonds maturing or subject to mandatory redemption on February 1, 2021 through 2025, inclusive, are subject to redemption, in whole or in part, and prepayment at the option of the City on February 1, 2020, and on any date thereafter at par plus accrued interest, all as provided in the resolution of the City authorizing the issuance of said bonds; and C. The City deems it desirable and in the best interest of the City to call $980,000 of the outstanding bonds maturing or subject to mandatory redemption in the years 2021 through 2025, inclusive, for redemption on February 1, 2020, in accordance with said resolution authorizing the issuance of said bonds, and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, Minnesota as follows: 1. $980,000 of the General Obligation Improvement Refunding Bonds, Series 2015A, dated January 15, 2015, of the City of Centerville, Minnesota, maturing or subject to mandatory redemption in the years 2021 through 2025, inclusive, shall be redeemed and prepaid on February 1, 2020, at 100% of their principal amount plus accrued interest for each such bond called. 78 2. The City Administrator is hereby authorized and directed to give mailed notice of call to the bank where said bonds are payable and said bank shall provide such notice to the holders of the bonds as may be required by law. Said notice shall be in substantially the attached form. 3. The City Administrator is hereby authorized and directed to deposit with the bank where said bonds are payable prior to said call date sufficient funds to pay all principal and interest due on the bonds as of the call date. The motion for the adoption of the foregoing resolution was duly seconded by member __________ and upon a vote taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 79 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE I, the undersigned, being the duly qualified and acting City Administrator of the City of Centerville, Anoka County, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the preceding extract of minutes of a meeting of the City Council of said City held on the date therein indicated with the original minutes thereof on file in my office and that the same is a full, true and correct transcript thereof insofar as said minutes relate to the topic described in the title of the resolution set forth in the extract. WITNESS my hand officially and the official seal of the City on December 11, 2019. ____________________________________ City Administrator (SEAL) NOTICE OF CALL FOR REDEMPTION 80 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2015A DATED: JANUARY 15, 2015 CITY OF CENTERVILLE, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Centerville, Minnesota, there have been called for redemption and prepayment on FEBRUARY 1, 2020 those outstanding bonds of the City designated as General Obligation Improvement Refunding Bonds, Series 2015A, dated January 15, 2015, maturing or subject to mandatory redemption in the years 2021 through 2025, inclusive, totaling $980,000 in principal amount and with the following CUSIP numbers: Maturity Principal Amount CUSIP 2021 $190,000 152222LP8 2022 190,000 152222LQ6 2023 200,000 152222LR4 2024 200,000 152222LS2 2025 200,000 152222LT0 The bonds are being called for redemption at a price of 100% of their principal amount plus accrued interest to February 1, 2020, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment to Northland Trust th Services, Inc., 150 South 5 Street, Suite 3300, Minneapolis, Minnesota 55402, on or before February 1, 2020. Dated: December 11, 2019 BY ORDER OF THE CITY COUNCIL /s/ Mark Statz City Administrator Important Notice: In compliance with the Economic Growth and Tax Relief reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time of the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution. Additional Information may be obtained from: NORTHLAND SECURITIES, INC. th 150 South 5 Street, Suite 3300 Minneapolis, Minnesota 55402 Attn: Public Finance Phone: 612-851-5900 or 800-851-2920 81 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Administration/Public Works VIII.5 TITLE OF ISSUE: Commercial Water Base Rate Adjustment BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a letter detailing the proposed changes to the way the water base rate is applied to commercial accounts with more than one Residential Equivalency Unit (REU). COST AND SOURCE(S) OF FUNDING: Adds $0 - $11,583 to Water Fund depending on option chosen. REQUESTED COUNCIL ACTION: Motion to approve changes to the water base rate structure, using Option ___, as presented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Staff memo Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 82 November 22, 2019 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 Dear Honorable Mayor and City Council: Previously, staff presented proposed language for the modification of our fee schedule to add a Fire Hose Connection fee and change the water base rate policy to include the multiplication of the base rate by the number of Residential Equivalency Units (REUs) for commercial accounts. The Council asked for additional information on how the base rate multiplier change would affect larger institutions and businesses. There are several options, if the Council chooses to implement this change. As we examine options, it is important to note that the goal of this change is not necessarily to increase revenues, but rather, to make the system fairer and more closely aligned with how sewer service is billed. In the two scenarios which lower the base rate, we are suggesting that the residential and commercial base rates both be lowered to the same rate. Sincerely, Mark R. Statz, PE City Administrator/City Engineer Attachments: Options 1-4 Details 83 Current Commercial Base Rate $14.85/Bi-monthly Current Residential Base Rate $14.47/Bi-monthly Proposed Commercial Base Rate $14.85/Bi-monthly Proposed Residential Base Rate $14.47/Bi-monthly REUs No Cap ProposedBiAdditionalBi CurrentProposed CurrentBiMonthlyChargeMontlyCharge BillingNameWACWAC MonthlyChargew/NoBaseRatew/NoBaseRate UnitsUnits ChangeChange $ 445.50 CENTENNIALSCHOOLADMIN.OFFICE131$14.85$460.35 $ 311.85 VISTOR/CAMPGROUND,ANOKACOUNTY122$14.85$326.70 $ 193.05 ,POLARPRIDEPROPERTI114$14.85$207.90 $ 148.50 ,EAGLEBROOKCHURCH111$14.85$163.35 $ 89.10 APPLEACADEMY17$14.85$103.95 $ 74.25 L&NBLACKPROPERTI16$14.85$89.10 $ 74.25 ,CREATIVEKIDSACADEM16$14.85$89.10 $ 74.25 NORTHERNFORESTPRODUCTS16$14.85$89.10 $ 59.40 ,ST.GENEVIEVE15$14.85$74.25 $ 59.40 RUFFRIDGEJOHNS15$14.85$74.25 $ 59.40 J&L2016LLC15$14.85$74.25 $ 44.55 PEARSON,RICHARD14$14.85$59.40 $ 44.55 AUTOMOTIVEDRIVELINE14$14.85$59.40 $ 44.55 ,KELLY'SKORNER14$14.85$59.40 $ 29.70 ,M.A.MORTENSONCOMP13$14.85$44.55 $ 29.70 WITZELCOMPANIE13$14.85$44.55 $ 29.70 ,SUMMITLAKESPROP.13$14.85$44.55 $ 29.70 ,WASHCARD13$14.85$44.55 $ 29.70 ,STFSERVICESINC.13$14.85$44.55 $ 29.70 DESIGNHOUSEGR13$14.85$44.55 $ 14.85 ,IMPERIALWALLINC12$14.85$29.70 $ 14.85 ,RUMBLEINDUSTRIES12$14.85$29.70 Option 1 results in: an increased revenue of $1,930.50, bi-monthly or $11,583.00 annually. No change to residential rates 84 multiply by REUs w/cap at 5 REUs Current Commercial Base Rate $14.85/Bi-monthly Current Residential Base Rate $14.47/Bi-monthly Proposed Commercial Base Rate $14.85/Bi-monthly Proposed Residential Base Rate $14.47/Bi-monthly REUs Cap at 5 ProposedBiAdditionalBi CurrentProposed CurrentBiMonthlyChargeMontlyCharge BillingNameWACWAC MonthlyChargew/NoBaseRatew/NoBaseRate UnitsUnits ChangeChange $ 59.40 CENTENNIALSCHOOLADMIN.OFFICE15$14.85$74.25 $ 59.40 VISTOR/CAMPGROUND,ANOKACOUNTY15$14.85$74.25 $ 59.40 ,POLARPRIDEPROPERTI15$14.85$74.25 $ 59.40 ,EAGLEBROOKCHURCH15$14.85$74.25 $ 59.40 APPLEACADEMY15$14.85$74.25 $ 59.40 L&NBLACKPROPERTI15$14.85$74.25 $ 59.40 ,CREATIVEKIDSACADEM15$14.85$74.25 $ 59.40 NORTHERNFORESTPRODUCTS15$14.85$74.25 $ 59.40 ,ST.GENEVIEVE15$14.85$74.25 $ 59.40 RUFFRIDGEJOHNS15$14.85$74.25 $ 59.40 J&L2016LLC15$14.85$74.25 $ 44.55 PEARSON,RICHARD14$14.85$59.40 $ 44.55 AUTOMOTIVEDRIVELINE14$14.85$59.40 $ 44.55 ,KELLY'SKORNER14$14.85$59.40 $ 29.70 ,M.A.MORTENSONCOMP13$14.85$44.55 $ 29.70 WITZELCOMPANIE13$14.85$44.55 $ 29.70 ,SUMMITLAKESPROP.13$14.85$44.55 $ 29.70 ,WASHCARD13$14.85$44.55 $ 29.70 ,STFSERVICESINC.13$14.85$44.55 $ 29.70 DESIGNHOUSEGR13$14.85$44.55 $ 14.85 ,IMPERIALWALLINC12$14.85$29.70 $ 14.85 ,RUMBLEINDUSTRIES12$14.85$29.70 Option 2 results in: an increased revenue of $994.95, bi-monthly or $5,969.70 annually. No change to residential rates 85 by REUs w/ no cap. Base rate is lowered to yield a zero-revenue gain. Current Base Rate $14.85/Bi-monthly Current Residential Base Rate $14.47/Bi-monthly Proposed Commercial Base Rate $13.31/Bi-monthly Proposed Residential Base Rate $13.31/Bi-monthly REUs No Cap AdditionalBi CurrentProposed CurrentBiNetZeroBiMonthlyCharge BillingNameWACWAC MonthlyChargeMonthlyChargew/NetZero UnitsUnits BaseRate $ 397.76412.61$ CENTENNIALSCHOOLADMIN.OFFICE131$14.85 $ 277.97292.82$ VISTOR/CAMPGROUND,ANOKACOUNTY122$14.85 $ 171.49186.34$ ,POLARPRIDEPROPERTI114$14.85 $ 131.56146.41$ ,EAGLEBROOKCHURCH111$14.85 $ 78.3293.17$ APPLEACADEMY17$14.85 $ 65.0179.86$ L&NBLACKPROPERTI16$14.85 $ 65.0179.86$ ,CREATIVEKIDSACADEM16$14.85 $ 65.0179.86$ NORTHERNFORESTPRODUCTS16$14.85 $ 51.7066.55$ ,ST.GENEVIEVE15$14.85 $ 51.7066.55$ RUFFRIDGEJOHNS15$14.85 $ 51.7066.55$ J&L2016LLC15$14.85 $ 38.3953.24$ PEARSON,RICHARD14$14.85 $ 38.3953.24$ AUTOMOTIVEDRIVELINE14$14.85 $ 38.3953.24$ ,KELLY'SKORNER14$14.85 $ 25.0839.93$ ,M.A.MORTENSONCOMP13$14.85 $ 25.0839.93$ WITZELCOMPANIE13$14.85 $ 25.0839.93$ ,SUMMITLAKESPROP.13$14.85 $ 25.0839.93$ ,WASHCARD13$14.85 $ 25.0839.93$ ,STFSERVICESINC.13$14.85 $ 25.0839.93$ DESIGNHOUSEGR13$14.85 $ 11.7726.62$ ,IMPERIALWALLINC12$14.85 $ 11.7726.62$ ,RUMBLEINDUSTRIES12$14.85 Option 3 results in: no increased revenue a decrease in the residential base rate of $1.16/bi-monthly ($6.96/yr) per home 86 by REUs w/cap at 5 REUs. Base rate is lowered to yield a zero-revenue gain. Current Base Rate $14.85/Bi-monthly Current Residential Base Rate $14.47/Bi-monthly Proposed Commercial Base Rate $13.85/Bi-monthly Proposed Residential Base Rate $13.85/Bi-monthly REUs Cap at 5 AdditionalBi CurrentProposed CurrentBiNetZeroBiMonthlyCharge BillingNameWACWAC MonthlyChargeMonthlyChargew/NetZero UnitsUnits BaseRate $ 54.4569.30$ CENTENNIALSCHOOLADMIN.OFFICE15$14.85 $ 54.4569.30$ VISTOR/CAMPGROUND,ANOKACOUNTY15$14.85 $ 54.4569.30$ ,POLARPRIDEPROPERTI15$14.85 $ 54.4569.30$ ,EAGLEBROOKCHURCH15$14.85 $ 54.4569.30$ APPLEACADEMY15$14.85 $ 54.4569.30$ L&NBLACKPROPERTI15$14.85 $ 54.4569.30$ ,CREATIVEKIDSACADEM15$14.85 $ 54.4569.30$ NORTHERNFORESTPRODUCTS15$14.85 $ 54.4569.30$ ,ST.GENEVIEVE15$14.85 $ 54.4569.30$ RUFFRIDGEJOHNS15$14.85 $ 54.4569.30$ J&L2016LLC15$14.85 $ 40.5955.44$ PEARSON,RICHARD14$14.85 $ 40.5955.44$ AUTOMOTIVEDRIVELINE14$14.85 $ 40.5955.44$ ,KELLY'SKORNER14$14.85 $ 26.7341.58$ ,M.A.MORTENSONCOMP13$14.85 $ 26.7341.58$ WITZELCOMPANIE13$14.85 $ 26.7341.58$ ,SUMMITLAKESPROP.13$14.85 $ 26.7341.58$ ,WASHCARD13$14.85 $ 26.7341.58$ ,STFSERVICESINC.13$14.85 $ 26.7341.58$ DESIGNHOUSEGR13$14.85 $ 12.8727.72$ ,IMPERIALWALLINC12$14.85 $ 12.8727.72$ ,RUMBLEINDUSTRIES12$14.85 Option 4 results in: no increased revenue a decrease in the residential base rate of $0.62/bi-monthly ($3.72/yr) per home 87 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Administration VIII.6 TITLE OF ISSUE: Review 2020 Appointments BACKGROUND AND SUPPLEMENTAL INFORMATION: Each year, at its first meeting, the City Council must set its appointments for the year. In an effort to have time for discussion prior to that meeting, we have included the current list of appointments for review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: No formal action required at this time. Discussion item only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Current 2019 Appointments Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 88 CURRENT 2019 APPOINTMENTS Acting Mayor Council Member Love Check Signing Authority Mayor Paar Council Member Love City Administrator Statz st Anoka County Fire Protection Council (Qtrly., Last Thurs. 1 Month of Qtr., 7 p.m. Various Locations) Council Member Montain Alternate Council Member Love Alternate Council Member Koski rd Centerville Centennial Fire District Steering Committee (Qtrly., 3 Thurs. of Month, 6:30 p.m. Circle Pines City Hall, 200 Civic Heights, Circle Pines) Council Member Koski Council Member Lakso Alternate Mayor Paar Centennial Lakes Police Department Governing Board (Qtrly., Unless Otherwise Determined by Governing Board, 7 p.m. Centennial Lake Police Department, 54 North Road, Circle Pines) Mayor Paar Council Member Love Alternate Council Member Koski rd North Metro Telecommunications Commission Rep. (3 Wed. of Month, 6 p.m., st Avenue N.E., Spring Lake Park) Council Member Montain Alternate Mayor Paar rd Rush Line Corridor (Qtrly., 3 Thurs. of Month, 3:30 p.m., Maplewood Community Center, 1200 White Bear Avenue, Maplewood) Mayor Paar Alternate Council Member Love I35 W/E Coalition (Northeast Corridor) (Qtrly., 7 p.m. Hugo City Hall Oneka Room, 14669 Fitzgerald Avenue North, Hugo) City Administrator Statz Mayor Paar Weed Inspector Mayor Paar COMMITTEES/COMMISSION Economic Development Authority 1. Michelle Lakso, Council Member 2. D. Love, Council Member 3. Jim Weatherhead, Vice President 89 4. Jeff Hanzal, President 5. Michael Giovinazzo, Treasurer st Parks & Recreation Committee (1 Wednesday of Month, 6:30 p.m. Council Chambers) 1. Chairperson Kevin Waeghe 2. Vice Chairperson Kevin Amundsen 3. Committee Member Chris Bettinger 4. Committee Member Heidi Errickson-Grahek 5. Committee Member Brian Peterson 6. Committee Member Suzanne Seeley 7. Committee Member Kathy Freiermuth Lakso, Alternate Council Member Montain st Planning & Zoning Commission (1 Tuesday of Month, 6:30 p.m. Council Chambers) 1. Chairperson Darrin Mosher 2. Vice Chairperson Mark Haiden 3. Commission Member Darrell Olson Jr. 4. Commission Member Nick Twohy 5. Commission Member Ben Fehrenbacher 6. Commission Member Kimberly Ganzel 7. Commission Member Linda Broussard Vickers er Koski, Alternate Mayor Paar Personnel Committee (When Needed) 1. City Attorney Glaser 2. Mayor Paar 3. Council Member Montain 4. Alternate Council Member Love STAFF/CONTRACTED SERVICES Center/Centennial Lakes Police Department Escort (Dog(s) Only) and Meyers, Inc. 90 Statz & Consultant Stantec Drug Testing/Employment Me Inc./North Memorial Clinics/Multicare Assoc. Emergency Services Directors (Civil Defense) Harlan Lundstrom Jim Coan Paul Palzer rict, Fire Chief Harlan Lundstrom nial Fire District estOne Bank & RBC Dain, Morgan Stanely unity Press w/Thursday Deadline Lakes Police Department 91 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 12/11/2019 Administration VIII.7 TITLE OF ISSUE: Schedule date for Council Retreat BACKGROUND AND SUPPLEMENTAL INFORMATION: We were unable to find a date for a retreat in December. We will review our collective calendars for a date in January. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to set the date/time for a City Council Retreat. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 92