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Home My WebLink About2020-01-08 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, January 8, 2020 6:30 p.m. COUNCIL MEETING CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS Susan Vento, Metropolitan Council Representative PUBLIC HEARING None APPROVAL OF MINUTES November 13, 2019 City Council Meeting Minutes CONSENT AGENDA City of Centerville Claims through January 8, 2020 Claims (Check #33159-33206 & 33207-33222) E-Check #1442E-1453E) (pg. ) Centennial Lake Police Department Claims through December 23, 2019 (Check #12967-12998) & Payroll Check #12969-12971 (pg. ) Centennial Fire District Claims through December 23, 2019 (Check #8702-8712), Payroll Check #8697-8701, US Bank & WEX Bank (pg. ) Bayview Villas Letter of Credit Reduction Request (pg. ) Bald Eagle Waterski Club Permit LaMotte Park Stormwater Re-use System Expansion Grant Agreement and Engineering Proposal OLD BUSINESS None NEW BUSINESS ) Resolution 20-001 - 2020 Appointments (pg. ) Resolution 20-002 - 2020 Pay Plan (Non-Union Salary Adjustments) (pg. ) Pickup Purchases (pg. ) 1 X.COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report (pg. ) 2.Council Reports a.Lakso Parks and Recreation Committee Economic Development Authority Fire Steering Committee b.Love Police Governing Board Economic Development Authority c.Koski Planning & Zoning Commission Fire Steering Committee d.Montain North Metro Telecommunications Commission Anoka Fire Board e.Paar Police Governing Board Other Mayoral Reports XI.ADJOURNMENT *INFORMATIONAL MATERIAL** Centennial Lakes Police Department Liquor Compliance Checks - Successful *MEETING REMINDERS** County Commissioner Special Election ELECTION DAY ELECTION DAY o 2 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING November 13, 2019 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on November 13, 2019 at City Hall, 1880 Main Street. COUNCIL WORKSESSION I. CALL TO ORDER Mayor Paar called the meeting to order at 5:30 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lasso Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz Finance Director Bruce DeJong II. ITEMS OF DISCUSSION a. Stormwater Utility Fund b. Block 7 Project c. Final 2020 Budget Review III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Recess the City Council Work Session at 6:23 p.m. All in favor. Motion carried. COUNCIL MEETING I. CALL TO ORDER Mayor Paar called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso 3 City of Centerville Council Meeting Minutes November 13, 2019 Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. under Consent Agenda. He stated that several items were placed before Council for consideration: thth Delinquent Municipal Utilities, Garbage and Nuisance/City Abatement Services, Etc. (4-6 strd Billing Cycles of 2018 & 1 Billing Cycles of 2019. Motion by Council Member Love, seconded by Council Member Montain to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. Mayor Paar suggested that Council consider the Consent Agenda at this time due to the attendance of Ms. Julie Lindsay. See Consent Agenda, Item #VII below. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS 1. Delinquent Municipal Utilities, Garbage and Nuisance/City Abatement ththstrd Services, Etc. (4-6 Billing Cycles of 2018 & 1-3 Billing Cycles of 2019. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2020 Mayor Paar stated that Council received an updated resolution for consideration and explained that the resolution does not add additional accounts to be certified but eliminates those that have paid to date. Mayor Paar opened the public hearing at 6:36 p.m. Page 2 of 11 4 City of Centerville Council Meeting Minutes November 13, 2019 Mayor Paar addressed the audience and provided an opportunity for those present to speak. No one from the audience desired to speak. Motion by Council Member Koski, seconded by Council Member Lakso to Close the Public Hearing at 6:37 p.m. All in favor. Motion carried. Council Member Koski asked how individuals were notified of their outstanding balances and Administrator Statz stated that they were direct mailed a letter and a public hearing notice was published in the newspaper of record, The Quad Community Press as required by law. He stated that the public hearing was an opportunity for those that were delinquent or had City Abatements to appeal. VI. APPROVAL OF THE MINUTES 1. October 9, 2019 City Council Meeting Minutes Motion by Council Member Love, seconded by Council Member Montain to approved the October 9, 2019 City Council Meeting Minutes as presented. All in favor. Motion carried. 2. October 23, 2019 City Council Work Session & Meeting Minutes Council Member Love requested that a typographical error be corrected on page 44 of the packet, Motion by Council Member Montain, seconded by Council Member Koski to Approve the October 23, 2019 City Council Work Session & Meeting Minutes with the Above Stated Correction. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through November 13, 2019 (Check #33071- 33116), E-Check #1424E-1428E) & Voided Check #33049 2. Centennial Lakes Police Claims through November 6-8, 2019 (Check #12887- 12909) & .S. Bank 3. Centennial Fire District Claims through October 22, 2019 (Check #8652- 8667), U.S. Bank & Payroll (Check #8647-8651) 4. thstrd Nuisance/City Abatement Services, Etc. (4-6 Billing Cycles of 2018 & 1-3 Billing Cycles of 2019. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2020 5. of Sub-Recipient Agreement for Downtown Municipal Water Improvements a. Downtown Municipal Water Improvements 6. 2020 Agreement for Residential Recycling Program 7. Embedded Systems Siren Maintenance Contract 8. Liquor & Tobacco License Renewals Page 3 of 11 5 City of Centerville Council Meeting Minutes November 13, 2019 a. JJ Barrel DBA Liquor Barrel of Centerville (Tobacco & Off Sale) b. c. NS2R Companies, LLC dba Platinum Liquor (Tobacco & Off Sale) d. JV Summit Corporation dba Southern Rail (On Sale & Sunday) e. f. SCAT Properties dba WiseGuys Pizza (On Sale & Sunday) * Subject to Background Check * g. Korner Express (Tobacco) * Subject to Background Check * 9. 10. Year 11. Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Administrator Statz stated that the Planning & Zoning Commission held a public hearing, obtained public input and recommended approval of a variance request for Ms. Julie Lindsay, owner of in the front yard with it not to be a decorative fence as per City Code but a chain link fence. He stated that Ms. Lindsay desired for the fence to follow the pedestrian trail which runs along her westerly property line. Motion by Council Member Love, seconded by Council Member Koski to Approve the Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Administrator Statz stated that previously, Council approved adding THEfire hose connection fee and had onsidered additional language shown in the draft amendment regarding the issue of WAC fee multiplication by SAC units. Mayor Paar requested that Administrator Statz provide the information previously requested for Commercial accounts pertaining to SAC units and examples of how the new calculation would affect those accounts as currently billed and then with several options such a 2-5 units being utilized for multipliers along with their full amounts of SAC units for comparison. Motion by Council Member Love, seconded by Council Member Koski to Table Ordinance Information Can Be Provided. All in favor. Motion carried. City Attorney Glaser suggested that Item #4 of the Consent Agenda be reconsidered and placed under New Business, Item #1, since they had inadvertently approved the resolution before the public hearing. Page 4 of 11 6 City of Centerville Council Meeting Minutes November 13, 2019 Council concurred. IX. NEW BUSINESS 1. thstrd Nuisance/City Abatement Services, Etc. (4-6 Billing Cycles of 2018 & 1-3 Billing Cycles of 2019. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2020 Mayor Paar explained that this item was being reconsidered so as to be adopted following the public hearing. He then provided an opportunity to attendees and Council for additional discussion. No one desired to speak regarding the item. Motion by Council Member Lakso, seconded by Council Member Love to Adopt Res. #19- ththstrd Services, Etc. (4-6 Billing Cycles of 2018 & 1-3 Billing Cycles of 2019. Such Amounts will be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2020 as Presented. All in favor. Motion carried. 2. a. Summary of Ordinance Administrator Statz stated that the Planning & Zoning Commission previously held a public hearing and Council has reviewed the presented ordinance twice and approved it. Upon further review and prior to publication, staff discovered several errors. He stated that those errors have been corrected and City Attorney Glaser felt that another public hearing was not needed. He stated that the intended changes were to allow accessory structures in the downtown district, include height requirements, matching materials as the primary structure and align with the Comprehensive Plan, Downtown Master Plan and City Code. Motion by Council Member Lakso, seconded by Council Member Love to Adopt Ord. #19- 101 & its Summary as Presented. All in favor. Motion carried. rd 3. Pheasant Marsh 3 Addition Letter of Credit Release No action was taken on this item at this time and it was discussed in closed session later in the meeting.. 4. Administrator Statz stated that the City is in receipt of a request from Mr. Don Skelly, Realtor/Developer who requested that an extension be given for the completion of street lighting, installation of stop sign(s), mailboxes, trail connections (concrete) and storm sewer connection(s) Page 5 of 11 7 City of Centerville Council Meeting Minutes November 13, 2019 due to weather delays. He stated that both he and City Attorney Glaser were comfortable with granting the extension until June, 2020. Motion by Council Member Montain, seconded by Council Member Koski to Grant the Extension of the Installation of the Above Stated Items Until June, 2020. All in favor. Motion carried. 5. Administrator Statz stated that there may have been clarification needed for the wording of the item placed on the agenda. He stated that he is requesting that the Council consider authorizing Staff, the consultant (Northland Securities) and the TIF Attorney (Mary Ipple) to draft a TIF Developer Agreement at a cost not to exceed $7,500. He stated that this would continue the processes needed to further the proposed 53 unit apartment building if that was the desire of Council as he felt that the expenditures were significant if Council did not desire to further the project. He stated that Mr. Patrick Brama, Trident Development was in attendance to answer questions this evening. Mayor Paar asked Attorney Glaser for clarification. Attorney Glaser stated that if Council desire to go forward with TIF this item would need to be discussed and if Council was against offering TIF this would not make sense to authorize. However, at this time it is not authorizing TIF. Council Member Lakso asked whether these costs could be placed against or negotiated with the Developer or whether they were reimbursable. City Administrator Statz stated that the costs could be negotiated.. Council Member Love inquired about the differences in what has been presented by Northland Securities to date and this agreement. City Administrator Statz stated that this would performa and the details of the proposed TIF deal. Council Member Montain felt that consensus should be reached prior to drafting an agreement. Administrator Statz stated that the agreement would provide for details and if Council choses after the agreement to scrap the project that can be done. He stated that this offers Council an opportunity to explore the options available. Mayor Paar stated that it does not mean a 20 year TIF project is approved it is obtaining additional facts and allowing Council to make a much wiser decision. Motion by Council Member Love, seconded by Council Member Lakso to Authorize the and Montain opposed. Motion carried. Mayor Paar stated that Council will determine whether the project should be funded with TIF, the years for the TIF, dollar amount of the TIF and concessions if determined at a later date. Discussion ensued regarding the previously discussed scenario of 20 years, 95% paid by developer, 5% retained by City with the present value of 1.35 million, pay as go and conservative assumptions that taxes would increase and pay off would be prior to the 20 years. Several Council Members desired to negotiate optional scenarios going forward. Page 6 of 11 8 City of Centerville Council Meeting Minutes November 13, 2019 Council Member Koski felt that the market should dictate development and developers should not require assistance if the project and market are strong. He had concerns regarding abutting themselves, the use of TIF for commercial construction rather than residential construction and the added tax burden for residents for such items as public safety services, general services, etc. as taxes will not be collected but the 53 units will be utilizing those services. Council Member Montain stated that a shorter term would be easier to consider along with additional concessions to decrease the TIF amount. Mayor Paar concurred and stated that additional concessions should also be considered such as the possibility of decreasing the purchase price of the land, etc. Mr. Patrick Brama, Trident Development, introduced himself to Council and stated that he would answer questions if they had any. Council Member Koski stated that three proposals were received by Council in April with the entire cost of the project being 9.7-9.8 million. He questioned whether costs would change of the next year and by how much and would that increase be a part of the negotiations. Mr. Brama stated that costs would increase but those are risks to the developer. He also stated that when first presented several designs were discussed and Council desired a more French architectural aspect, commercial space and meeting the communities goals. He reassured Council that Trident Development is not taking the approach of the increase to construct the building with a negotiated increase for TIF funding. Mr. Brama stated that the soils are not suitable for the proposed foundation and they would be installing geopiers which will also increase the costs. Finance Director DeJong stated that the taxable value is based off of projections of cash flowing through the business, and factors of affordable units will effect that amount. Council Member Love asked whether Trident Development had other developments utilizing the same financing. Ms. Brama stated either Trident is in the middle of construction or completed over 30 projects within the last 10 years within the communities of Brooklyn Park, Lake Johanna, Carver County, North St. Paul and Maple Grave. He stated that half of these projects involved TIF. Administrator Statz stated that if taxes exceed the projections than the period of time could be shorter than the 20 years and if the project does not perform to the projections the City does not pay beyond 20 years. Mr. Brama stated that Trident Development is open to negotiations. Council thanked Mr. Brama for his time. Mayor Paar opened the floor to audience participation and comment. Ms. Kati DuFault, 7045 Centerville Road, stated that she lives directly across from the proposed development and believes that she has a huge interest at stake. She stated that she has emailed Council Members regarding her concerns and questioned whether a market study has been completed for this project and whether it is needed in Centerville. She stated that the Council is basing their decision on plans that are from 10 years ago. Mayor Paar stated that he believed that Page 7 of 11 9 City of Centerville Council Meeting Minutes November 13, 2019 Ms. DuFault is taking information out of context and that developing this property into high- been interesting in developing it. Ms. DuFault stated that Council is basing their decision on previous proposals and she would desire that the Council consider the community as a whole and the benefit rather than just developing this property. Mayor Paar stated that the discussion this evening is whether the City should expend funds to continue to entertain the proposal and not vote on TIF, or the proposal. Ms. Melanie Nicks, 7029 Centerville Road, stated that she is against providing the developer with TIF funding, does not feel that the City of Centerville needs a 53 unit apartment building and would rather see a townhome development without utilizing TIF. She stated that she is concerned about green space and the rural feel of Centerville. She also stated that she did not believe that the Mayor Paar questioned whether anyone else desired to speak on the issue. No others from the audience stated their desire to speak. Council Member Love stated that the developer has completed a market study and shown that this type of housing is needed in Centerville and it they did not believe that it was needed then they would not developer here. He stated that for many years the location has been included in the the length of time the developer is requesting. Council Member Koski stated that he appreciated the comments from the public and to some extent agree with what they are saying. He stated that he agrees that times have changed and feels that the market will dictate development on the site. He did however stated that he has not heard a large amount of opposition to the proposed development and felt that the public should be involved in the decision making process. been on Council for 17 years and the property has been vacant, the downtown redevelopment project was in full swing with the Beard Group and then the economy went downhill. He stated that the economy is on the uptick and Trident Development was one of three developers that were originally looking at developing the property. He stated that no one knows what tomorrow will bring but the City knows that with this development additional development within the downtown area will be spurred. He stated that he is having difficulty with the length of the proposed TIF and the dollar amount. He also stated that he feels that incentives/concessions may be given in alternate areas. Mr. Brama stated that the City was particular in the look of the building be of French heritage. Mayor Paar stated that two larger business came to Centerville due to the Shovel Ready projects and that the same will hold true for residential development. He again reminded the audience that this evening was to expend funds to determine if the process should continue not to approve TIF or conditions of the TIF. Mayor Paar also thanked Ms. DuFault and Ms. Nicks for their comments and stated that it is difficult to speak in front of a crowd. He stated that he appreciates receiving emails regarding concerns and then stated that City Administrator Statz would be the best candidate to forward Page 8 of 11 10 City of Centerville Council Meeting Minutes November 13, 2019 concerns to as he can forward them on to Council without violating the open meeting law. He also suggested that Finance Director DeJong is also a wealth of knowledge regarding TIF. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. be happy to discuss any items Council wished additional information on. Council Reports a. i. Council Member Lakso reported that there remains a vacancy on the Committee. At the last meeting they set skate nights for January and February and are attempting to schedule alternative things versus the horse drawn hayrides. One idea that they liked is having the ability to provide ice skate sharping on site. ii. Economic Development Authority iii. Council Member Lakso reported met on th the 10 of October which was the last meeting of the year. She stated She stated that the desire to increasing this rate is to increase retention and gain recruitment. She also stated that the wage range will remain competitive. She stated that he would like Council to consider who would be representing the City on the Fire Steering Committee next year. She stated that it was good to be back. b. Council Member Love stated that on a different note that the League of Minnesota Cities Insurance Workers Compensation rates would be increasing for 2020 due to Post Traumatic Stress Disorder with the Police and Fire sides of things, it was an item that he desired for the public to be aware of. i. Council Member Love reported that the meeting would be taking place the following week. ii. Council Member Love reported that the meeting would be taking place the following week. c. Koski i. Planning & Zoning Commission there was a public hearing held regarding a request for variance for a fence to be placed in the front yard of a home in the downtown area whose side yard abuts a pedestrian trail. ii. Fire Steering Committee Page 9 of 11 11 City of Centerville Council Meeting Minutes November 13, 2019 he desired to take a moment to thank those that sacrificed their lives or were serving in the many branches of service. d. Council Member Montain stated that the fire fighters have support groups for PTSD and the County is extremely aware of its effects on individuals and their families. i. North Metro Telecommunications Commission Montain stated that this meeting would occur the following week. ii. Council Member Montain stated that a quorum was lacking at the meeting but they discussed having a special meeting in two weeks. He stated that they would be discussing a by- laws amendment for the budget adoption being January rather than in April. e. i. Mayor Paar reported that the meeting would th be held on the 18 of November. ii. Mayor Paar stated that there was a Local Government Officials meeting on the th 30 of the month where discussion ensued regarding the importance of completing the census. He stated that it will assist the government in determining Federal funding and governmental representation. He stated that individuals can file on line and more information will be available in April. Mayor Paar also reported that Anoka County has been experiencing problems with the warning sirens and work will be completed in the near future for upgrades. Mayor Paar stated that he attending the STEM event at Centennial Elementary school where such items a drones, magnets, fossils and that the event was a huge success. He stated that the students did a great job and thanked the Cub Scouts 432 for their work. Mayor Paar stated that there would be one Council meeting in November and one Council meeting in December. He noted that the Santa Parade would be on December 9, 2019 commencing at 5:30 p.m. Santa would be accepting toys, food and monetary donations. Mayor Paar reminded the audience that November 11, 2019 was Veterans Day and City Hall would be closed. He also that all members that have served and are serving our Country. Page 10 of 11 12 City of Centerville Council Meeting Minutes November 13, 2019 He wished the audience a Happy Thanksgiving and stated that individuals should assist those that are less fortunate at this time of year. He also stated thth that City Hall would be closed on the 28 and 29 of the month in observance of the Holiday. XI. CLOSED EXECUTIVE SESSION (This portion of the meeting is closed to discuss matters protected by the attorney-client privilege related to the Development Agreement for Pheasant Marsh and/or Ground Development. This closure is Mayor read the above statement at 8:01 p.m. stating that the Council would be taking a five minute break and recessing the regularly scheduled Council meeting. Mayor Paar called the Closed Executive Session to order at 8:06 p.m. XII. ADJOURN CLOSED EXECUTIVE SESSION & RECESS TO REGULARLY SCHEDULED MEETING Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the Closed Executive Session & Recess to Regularly Scheduled Meeting at 8:30 p.m. All in favor. Motion carried. XIII. OLD BUSINESS rd 3. Pheasant Marsh 3 Addition Letter of Credit Release Motion by Council Member Montain, seconded by Council Member Love to Deny the the Obligations of the Development Agreement to the Satisfaction of the City Administrator. All in favor. Motion carried. XIV. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the November 13, 2019 City Council Meeting at 8:37 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. 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(SDS)$19,836.43 112/27/2019033184 METROPOLITAN PLUMBING2085 CEDAR ST - ANNUAL BACK FLOW TEST$135.00 Check Nbr 033184 METROPOLITAN PLUMBING$135.00 112/27/2019033185 MICHAEL GIOVINAZZOEDA MEETINGS - 10-23, 11-20 & 12-18-19$150.00 Check Nbr 033185 MICHAEL GIOVINAZZO$150.00 112/27/2019033186 MN PEIPJANUARY 2020 HEALTH INSURANCE$2,706.90 Check Nbr 033186 MN PEIP$2,706.90 112/27/2019033187 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 26$1,041.59 112/27/2019033187 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 25$1,041.67 Check Nbr 033187 NATIONWIDE RETIREMENT SOLUTION$2,083.26 112/27/2019033188 OLSON, DARRELLP & Z MEETINGS - 10-1 & 11-12-19$100.00 15 01/03/20 10:48 AM CITY OF CENTERVILLE Page 3 Check Detail - December 13 thru December 30, 2019 Check DateCheck #Vender NameCommentsAmount Check Nbr 033188 OLSON, DARRELL$100.00 112/27/2019033189 PETERSON, BRIANP & R MEETING 11-6 & 12-4-19$100.00 Check Nbr 033189 PETERSON, BRIAN$100.00 112/27/2019033190 PETERSON, TEDDREFUND FOR SAFETY BOOT ALLOWANCE PER UNION CONTRA$170.00 Check Nbr 033190 PETERSON, TEDD$170.00 112/27/2019033191 PRESS PUBLICATIONSAD FOR BID 2020 DOWNTOWN AREA STREET & UT IMPROV$94.00 Check Nbr 033191 PRESS PUBLICATIONS$94.00 112/27/2019033192 REPUBLIC SERVICES, INC.NOV/DEC 2019 GARBAGE$31,085.73 112/27/2019033192 REPUBLIC SERVICES, INC.NOV/DEC 2019 RECYCLING$8,350.13 Check Nbr 033192 REPUBLIC SERVICES, INC.$39,435.86 112/27/2019033193 SECURITY CONTROL SYSTEMS, INC.CITY HALL ALARM - TIME DELAY TEST & BATTERY REPLACE, $202.50 Check Nbr 033193 SECURITY CONTROL SYSTEMS, INC.$202.50 112/27/2019033194 SEELEY, SUZANNEP & R MEETINGS - 11-6-19 & 12-4-19$100.00 Check Nbr 033194 SEELEY, SUZANNE$100.00 112/27/2019033195 SENSUS METERING SYSTEMSSOFTWARE SUPPORT - SERV THRU 2-28-20 2-27-21$1,949.94 Check Nbr 033195 SENSUS METERING SYSTEMS$1,949.94 112/27/2019033196 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 11-29$2,766.46 112/27/2019033196 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 11-29$11,988.00 112/27/2019033196 STANTEC CONSULTING SERVICES INSEWER UTILITY - SERV THRU 11-29-19$360.25 112/27/2019033196 STANTEC CONSULTING SERVICES INATLAS MEMORY CARE - SERV THRU 11-29-19$699.25 112/27/2019033196 STANTEC CONSULTING SERVICES IN7075 21ST AVE - SERV THRU 11-29-19$166.00 112/27/2019033196 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 11-29$3,688.61 112/27/2019033196 STANTEC CONSULTING SERVICES INOLD MILL ESTATES - SERV THRU 11-29-19$187.86 112/27/2019033196 STANTEC CONSULTING SERVICES INSTORM WATER - SERV THRU 11-29-19$895.00 112/27/2019033196 STANTEC CONSULTING SERVICES INP & Z GENERAL - SERV THRU 11-29-19$30.25 112/27/2019033196 STANTEC CONSULTING SERVICES INBAY VIEW VILLAS - SERV THRU 11-29-19$2,387.84 Check Nbr 033196 STANTEC CONSULTING SERVICES IN$23,169.52 112/27/2019033197 SUN LIFE INSURANCE COMPANYJANUARY 2020 SHORT-TERM DISABILITY INS$143.19 112/27/2019033197 SUN LIFE INSURANCE COMPANYJANUARY 2020 LIFE INS.$99.39 Check Nbr 033197 SUN LIFE INSURANCE COMPANY$242.58 112/27/2019033198 TWOHY, NICKP & Z MEETINGS 10-1-19 & 11-12-19$100.00 Check Nbr 033198 TWOHY, NICK$100.00 112/27/2019033199 UNIVERSITY OF MINNESOTAD. SCHMITZ - CONFERENCE - 2020 BLDG OFFICIALS 1-9-20 & $270.00 Check Nbr 033199 UNIVERSITY OF MINNESOTA$270.00 112/27/2019033200 VERIZON WIRELESSCELL PHONE SERV THRU 12-9-19$53.56 112/27/2019033200 VERIZON WIRELESSCELL PHONE SERV THRU 12-9-19$107.12 112/27/2019033200 VERIZON WIRELESSCELL PHONE SERV THRU 12-9-19$53.56 112/27/2019033200 VERIZON WIRELESSCELL PHONE SERV THRU 12-9-19$53.56 Check Nbr 033200 VERIZON WIRELESS$267.80 112/27/2019033201 WAEGHE, KEVINP & R MEETING - 12-4-19$50.00 Check Nbr 033201 WAEGHE, KEVIN$50.00 112/27/2019033202 WEATHERHEAD, JIMEDA MEETINGS - 11-20 & 12-18-19$100.00 Check Nbr 033202 WEATHERHEAD, JIM$100.00 112/27/2019033203 XCEL ENERGY7285 MAIN ST - SERV THRU 12-3-19$43.40 112/27/2019033203 XCEL ENERGYSTREET LIGHTS - SERV THRU 12-3-19$1,794.43 112/27/2019033203 XCEL ENERGY1875 FOX RUN - SERV THRU 12-3-19$117.49 112/27/2019033203 XCEL ENERGY1600 LAMOTTE DR - SERV THRU 12-3-19$8.54 112/27/2019033203 XCEL ENERGY7300 MILL RD - SERV THRU 12-3-19$129.71 16 01/03/20 10:48 AM CITY OF CENTERVILLE Page 4 Check Detail - December 13 thru December 30, 2019 Check DateCheck #Vender NameCommentsAmount 112/27/2019033203 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU$143.31 112/27/2019033203 XCEL ENERGY1682 MAIN ST - SERV THRU 12-3-19$118.84 112/27/2019033203 XCEL ENERGY1745 MAIN ST - SERV THRU 12-3-19$18.47 112/27/2019033203 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 12-7-$446.44 112/27/2019033203 XCEL ENERGY1880 MAIN ST - SERV THRU 12-7-19$846.82 112/27/2019033203 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 12-3-19$285.96 112/27/2019033203 XCEL ENERGY1889 CENTER ST - SERV THRU 12-5-19$28.01 Check Nbr 033203 XCEL ENERGY$3,981.42 112/30/2019033204 ALLSTREAMPHONE SERVICE THROUGH 1-22-20$98.43 Check Nbr 033204 ALLSTREAM$98.43 112/30/2019033205 CENTENNIAL FIRE DISTRICTREPLACE COLLANT HEATER ON GENERATOR$212.50 Check Nbr 033205 CENTENNIAL FIRE DISTRICT$212.50 112/30/2019033206 MET. COUNCIL ENV. SERV. (SDS)DEC. 2019 - WASTE WATER SERVICE$19,163.78 Check Nbr 033206 MET. COUNCIL ENV. SERV. (SDS)$19,163.78 $145,810.31 17 01/03/20 10:41 AM CITY OF CENTERVILLE Page 1 Check Detail - January 8, 2020 Check DateCheck #Vender NameCommentsAmount 11/3/2020001453EPSNACH CHARGES - UTILITIES - SERV THRU 12-31-19$151.57 11/3/2020001453EPSNACH CHARGES - UTILITIES - SERV THRU 12-31-19$151.56 11/3/2020001453EPSNACH CHARGES - PERMITS & FEES -SERV THRU 12-31-19$84.02 11/3/2020001453EPSNACH CHARGES - MISC. FEES - SERV THRU 12-31-19$3.63 Check Nbr 001453 PSN$390.78 11/8/2020033207 ASCAPLICENSE FEE - MUSIC IN PARK$363.00 Check Nbr 033207 ASCAP$363.00 11/8/2020033208 BANYON DATA SYSTEMS INCPAYROLL RETIREMENT MODULE (PERA)$148.75 11/8/2020033208 BANYON DATA SYSTEMS INCPAYROLL RETIREMENT MODULE (PERA)$148.75 11/8/2020033208 BANYON DATA SYSTEMS INCPAYROLL RETIREMENT MODULE (PERA)$148.75 11/8/2020033208 BANYON DATA SYSTEMS INCPAYROLL RETIREMENT MODULE (PERA)$148.75 Check Nbr 033208 BANYON DATA SYSTEMS INC$595.00 11/8/2020033209 CENTENNIAL FIRE DISTRICT1ST QTR - 2020 FIRE SERVICES$74,456.00 Check Nbr 033209 CENTENNIAL FIRE DISTRICT$74,456.00 11/8/2020033210 CENTENNIAL LAKES POLICE DEPTPOLICE SERVICES - JANUARY 2020$71,799.08 Check Nbr 033210 CENTENNIAL LAKES POLICE DEPT$71,799.08 11/8/2020033211 CITY OF CENTERVILLE - MASTERCAMEMBERSHIP DUES & CONFERENCE FOR P. PALZAER$680.00 11/8/2020033211 CITY OF CENTERVILLE - MASTERCATIRES 2007 CHEVY$797.04 11/8/2020033211 CITY OF CENTERVILLE - MASTERCAFUEL$562.87 11/8/2020033211 CITY OF CENTERVILLE - MASTERCAENDICIA POSTAGE FEES$9.95 11/8/2020033211 CITY OF CENTERVILLE - MASTERCAFUEL$367.01 Check Nbr 033211 CITY OF CENTERVILLE - MASTERCA$2,416.87 11/8/2020033212 CITY OF CIRCLE PINESJANUARY 2020 POLICE BLDG CONTRACT$139.79 11/8/2020033212 CITY OF CIRCLE PINESJANUARY 2020 POLICE BLDG CONTRACT$5,416.67 Check Nbr 033212 CITY OF CIRCLE PINES$5,556.46 11/8/2020033213 CONNEXUS ENERGY6900 20TH AVE - LIFT STAT - SERV THRU 12-23-19$80.69 11/8/2020033213 CONNEXUS ENERGY7087 -20TH AVE - WATER TOWER - SERV THRU 12-23-19$132.82 11/8/2020033213 CONNEXUS ENERGYSTREET LIGHTS - 395653-219699 - SERV THRU 12-23-19$63.68 11/8/2020033213 CONNEXUS ENERGY2085 W CEDAR ST - SERV THRU 12-23-19$303.25 11/8/2020033213 CONNEXUS ENERGY7100 - 21ST AVE - TRAFSG - SERV THRU 12-23-19$78.18 11/8/2020033213 CONNEXUS ENERGY7100-20TH AVE - TRAFSG - SERV THRU 12-23-19$78.18 11/8/2020033213 CONNEXUS ENERGY6800-20TH - RADIO FOR SCADA - SERV THRU 12-23-19$16.13 11/8/2020033213 CONNEXUS ENERGY6800-20TH - RADIO FOR SCADA - SERV THRU 12-23-19$16.14 11/8/2020033213 CONNEXUS ENERGYSTREET LIGHTS - 395653-219678 - SERV THRU 12-23-19$51.62 Check Nbr 033213 CONNEXUS ENERGY$820.69 11/8/2020033214 DELTA DENTALJAN. 2020 DENTAL INS.$449.95 Check Nbr 033214 DELTA DENTAL$449.95 11/8/2020033215 GOPHER STATE ONE CALL INCSERV THRU DECEMBER 2019$8.78 11/8/2020033215 GOPHER STATE ONE CALL INCSERV THRU DECEMBER 2019$8.77 Check Nbr 033215 GOPHER STATE ONE CALL INC$17.55 11/8/2020033216 IMAGE PRINTING & GRAPHICS2020 RECYCLING GUIDE$1,372.76 Check Nbr 033216 IMAGE PRINTING & GRAPHICS$1,372.76 11/8/2020033217 INNOVATIVE OFFICE SOLUTIONS LLOFFICE SUPPLIES$98.64 11/8/2020033217 INNOVATIVE OFFICE SOLUTIONS LLTAPE, CORRECTION$14.49 Check Nbr 033217 INNOVATIVE OFFICE SOLUTIONS LL$113.13 11/8/2020033218 INTERNATIONAL UNION OF OPERATIJAN. 2020 UNION DUES$105.00 Check Nbr 033218 INTERNATIONAL UNION OF OPERATI$105.00 11/8/2020033219 NATIONWIDE RETIREMENT SOLUTIONDEF. COMP. W/H - PAY PERIOD 1$1,083.33 18 01/03/20 10:41 AM CITY OF CENTERVILLE Page 2 Check Detail - January 8, 2020 Check DateCheck #Vender NameCommentsAmount Check Nbr 033219 NATIONWIDE RETIREMENT SOLUTION$1,083.33 11/8/2020033220 NORTHLAND TRUST SERVICES, INC.GEN. IMPROV. BONDS, SERIES 2013A$10,000.00 11/8/2020033220 NORTHLAND TRUST SERVICES, INC.GEN. IMPROV. BONDS, SERIES 2013A$18,184.38 11/8/2020033220 NORTHLAND TRUST SERVICES, INC.GEN. IMPROV. CROSSOVER REFUNDING BONDS - SERIES 201$270,000.00 11/8/2020033220 NORTHLAND TRUST SERVICES, INC.GEN. IMPROV. CROSSOVER REFUNDING BONDS - SERIES 201$13,020.00 Check Nbr 033220 NORTHLAND TRUST SERVICES, INC.$311,204.38 11/8/2020033221 RITEWAY BUSINESS FORMS & DIGITW-2 & 1099 MISC FORMS$145.00 Check Nbr 033221 RITEWAY BUSINESS FORMS & DIGIT$145.00 11/8/2020033222 TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTION - SERV THRU 11-30-19$644.00 11/8/2020033222 TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - SERV THRU 12-31-19$220.00 Check Nbr 033222 TOKLE INSPECTIONS, INC.$864.00 $471,752.98 19 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 12/20/2019 - 12/23/2019Dec 23, 2019 01:29PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 12/1912/23/201912992ANOKA COUNTY800 MHZ RADIO BATTERY171.00 12/1912/23/201912993ANOKA COUNTY ATTORNEYFOREFEITURE DISTRIBUTION 2007 F394.00 12/1912/23/201912994ASPEN MILLS, INCUNIFORMS97.90 12/1912/23/201912995BRENT RICHTER CONSULTING LLCPOLICE WELLNESS TRAINING300.00 12/1912/23/201912996DVS RENEWALTABS 2013 FORD UNMARKED134.25 12/1912/23/201912997EMERGENCY MEDICAL PRODUCTS,INHEARTSTART DEFIB PADS/BATTERIE766.00 12/1912/23/201912998NACBLDG HEATER MTC1,007.76 Grand Totals:2,870.91 M = Manual Check, V = Void Check 20 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 12/7/2019 - 12/19/2019Dec 20, 2019 10:06AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 12/1912/09/201912967POST BOARDPEACE LIC ODMARK90.00 12/1912/16/201912968ASPEN MILLS, INCPRORATED UNIFORM ALLOWANCE R600.00 12/1912/19/201912972PATRICK ALDRICHBOOTS79.99 12/1912/19/201912973AMAZONTIRES1,404.30 12/1912/19/201912974ASPEN MILLS, INCUNIFORMS OFFICER ODMARK1,616.41 12/1912/19/201912975BARNUM GATE SERVICES, INCGATE REPAIR/ADJ RECEIVER, TIGHT246.00 12/1912/19/201912976BLUE PEARL VETERINARY PARTNERANIMAL CONTROL1,856.36 12/1912/19/201912977CENTENNIAL UTILITIESNOV UTILITIES IRRIGATION ACCT473.41 12/1912/19/201912978CENTURY LINKCOMMUNICATIONS DEC120.84 12/1912/19/201912979CONNEXUS ENERGYELECTRIC NOV2,506.46 12/1912/19/201912980CONSOLIDATED COMMUNICATIONSPHONES DEC395.33 12/1912/19/201912981DEARBORN NATIONALJAN VOL LIFE/DISAB INS1,456.40 12/1912/19/201912982DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC760.15 12/1912/19/201912983HEALTH PARTNERSHEALTH INS JAN11,334.08 12/1912/19/201912984HOLIDAY COMPANIESNOV FUEL2,555.11 12/1912/19/201912985KENNEDY & GRAVEN, CHARTEREDLEGAL FEES NOV100.00 12/1912/19/201912986KNOWLAN'S SUPER MARKETSGOVERNING BOARD SUPPLIES/TRAI40.07 12/1912/19/201912987OFFICE OF MN IT SERVICESWAN SERVICES NOV43.20 12/1912/19/201912988OPTUMMONTHLY SERVICE FEE NOV33.75 12/1912/19/201912989OTTER LAKE ANIMAL CAREANIMAL CONTROL450.00 12/1912/19/201912990TASC2020 TASC ADMIN & RENEWAL FEES535.24 12/1912/19/201912991WHITE BEAR LK POLICE DEPTID CARDS15.00 Grand Totals:26,712.10 Payroll Check #12969-12971 M = Manual Check, V = Void Check 21 CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 11/27/2019 - 12/23/2019Dec 23, 2019 09:45AM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 12/1912/23/2019870230480CENTENNIAL UTILITIESNov Gas, Water (Station 1)134.88 12/1912/23/2019870330575CITY OF CIRCLE PINESPOSTAGE 12/11/18-12/13/19117.22 12/1912/23/2019870431137CONNEXUS ENERGY11/5-12/4 Electric (for Station 1)505.15 12/1912/23/2019870540035DCF MANUFACTURING, INC2 Fire Suit Dryers Box3,000.00 12/1912/23/2019870660650FRATTALLONE'S HARDWARE SFuse3.39 12/1912/23/2019870780280HEALTH PARTNERSJan Hospital Ins Prem (Chief & As1,772.19 12/1912/23/20198708110050K-LEE ELECTRIC LLCRetrofit pole light to LED (Station 344.00 12/1912/23/20198709120443THE LINCOLN NATL LIFE INS CJan EMS Coord. Life Ins Prem (E338.31 12/1912/23/20198710130850MN STATE FIRE CHIEFS ASSOCAlexandria FOTOS (Stewart)1,140.00 12/1912/23/20198711180600CITY OF ROSEVILLEDec IT Services900.00 12/1912/23/20198712401199DIVERSIFIED INSPECTIONSAnnual Ground Ladder Safety Ins631.12 12/1912/23/20192019017210300US BANKRescue Direct-pulleys1,854.09 12/1912/23/20192019018230325WEX BANKNOVEMBER fuel288.88 Grand Totals: 11,029.23 Payroll Check #8697-8701 M = Manual Check, V = Void Check 22 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: Administration VII.4 TITLE OF ISSUE: Bayview Villas Letter of Credit Reduction Request BACKGROUND AND SUPPLEMENTAL INFORMATION: The developer of Bayview Villas has requested a reduction to their Letter of Credit for the public improvements. To date, the sewer, water, and stormwater systems as well as the streets, with the exception of the final lift of bituminous are complete and largely acceptable. Some funds will be retained in the LOC to cover small portions of the work which are not yet ready for acceptance. Attached is the developer's request, along with an analysis of the request by the city engineer. COST AND SOURCE(S) OF FUNDING: No direct cost. Consideration of reducing the city's security for the project. REQUESTED COUNCIL ACTION: Motion to approve a reduction in the developer's letter of credit for public improvements. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Developer's request. City Engineer's analysis Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 23 Mark Statz From:Rich DeFoe <ride1405@hotmail.com> Sent:Thursday, December 19, 2019 3:11 PM To:Mark Statz Subject:Letter of credit /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. HiMark. Iamrequestingthatyoureducetherequiredamountoftheletterofcredittoreflecttheroadworkandtheutilitiesthat havebeencompletedontheBayviewVillasproject. Thankyouverymuch. SentviatheSamsungGalaxyNote8,anAT&T5GEvolutioncapablesmartphone GetOutlookforAndroid 1 24 LetterofCreditReductionRequest #11/8/2020 AnalysisCompletedbyMarkStatz,PECityEngineer PublicImprovementCostsExhibitDReductionRequest11/8/2020 WorkPerformed& SubjecttoOriginalLOCWorkCompleted MaintenanceBondAmountandAcceptedAmounttobeRetainedNotes Utilities $293,862.20$232,075.20$61,787.00$25,000.00$36,787.00 Incompleteworkincludes punchlistitems. Streets $175,500.00$175,500.00$125,500.00$50,000.00Incompleteworkincludes: wearcourse,curbatCBinCul desac,pedramps,base coursedamage,trailto docks,punchlistwork. ShorlineWork $75,000.00$75,000.00$5,000.00$70,000.00Onlyworkcompletedistree removal Miscellaneous(streetsigns,streetlights,sodbehindcurb,frontyardtrees,etc.) $55,000.00$55,000.00$0.00$55,000.00Noworkcompleted PublicImprovementCosts$367,287.00$155,500.00$211,787.00 Administrative,mobilizationandothercosts(perordinance)50%$183,643.50$105,893.50 TotalPublicImprovementCostfor $550,930.50$317,680.50RecommendedLOCAmmount LetterofCredit 25 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: Administration VII.5 TITLE OF ISSUE: Connect Anoka County Network - Co-location Agreement Renewal BACKGROUND AND SUPPLEMENTAL INFORMATION: Several years ago, the city entered into an agreement with Anoka County to allow broadband network equipment to be located in our public buildings (City Hall and Public Works) as part of a large, grant-funded broadband network installation project, throughout the county. In exchange, the city is allowed connection to this network at discounted prices. The cost of connection to this network is approximately 1/3 of the cost of a commercial high-speed internet connection. The initial contract for this project is due for renewal. The agreement attached, amends the initial agreement, with little or not change in the conditions. Staff recommends renewal of the agreement. Larger issues with the network are being addressed by Anoka County, in their agreement with the provider. COST AND SOURCE(S) OF FUNDING: No direct cost. Savings of approximately $250/month on broadband services. REQUESTED COUNCIL ACTION: Motion to approve AMENDMENT NO. 3 TO Connectivity Services Agreement With Community Anchor Institution(s) For Broadband Services At Co-Location Service Site(s). SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Letter from Anoka County Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 26 27 28 Pursuant to the above paragraph, both parties have sent written notice to each other one hundred eighty (180) days or more in advance of August 16, 2015 indicating the desire to renew the agreement for the next five (5) years. The commencement date of the new term is August 17, 2015 and the new expiration date is 6 August 16, 2020. 29 30 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: Parks VII.6 TITLE OF ISSUE: Bald Eagle Waterski Show Permit BACKGROUND AND SUPPLEMENTAL INFORMATION: A permit issued to the Bald Eagle Waterski show to operate on city property expired in August. The Parks Committee has reviewed the permit and recommended revisions to update the terms of the agreement. Attached is the revised version, recommended for approval by the Parks Committee. COST AND SOURCE(S) OF FUNDING: Income of $1 annually. REQUESTED COUNCIL ACTION: Motion to approve Permit for use of public property, issued to Bald Eagle Waterski Club SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Permit Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 31 City of Centerville Permit The City of Centerville hereby renews its PERMIT with the Bald Eagle Waterski Show, Inc., (d/b/a/ Bald Eagle Waterski Club) and its members or employees, having a principal place of business at Permit is subject to the rights, privileges and limitations set forth herein noting that these terms have been revised since the initial permit issuance. SECTION ONE PROPERTY Permittee shall have a limited right of use and access to public property located at 7121 Main SECTION TWO TERM The Permittee was first granted this permit on May 15, 2014. The renewed permit shall expire on August 31, 2024 unless revoked or voided for reasons otherwise specified in this document. Thereafter, unless notice of termination is received sixty-days (60) prior to this annual deadline, the Permit shall self- renew for up to five additional one-year terms. SECTION THREE PERMIT CONSIDERATION It is understood that Permittee does not charge spectators to view its waterski shows. As long as that condition exists the permit fee shall be $1.00 per year. SECTION FOUR PERMITTED USE OF THE PROPERTY Pursuant to Code Section 92.30, Permittee is granted variances from Chapter 92 of the Centerville Code to accomplish the purposes set forth in the Permit: A. Permittee will use the Property for the purpose of conducting waterski shows and accommodating public viewing of these shows along with necessary practice sessions. Permittee may install a dock into Centerville Lake, subject to approval of St. Paul Regional Water Services and subject to permits from Minnesota Department of Natural Resources, if any are required. Additionally, a temporary platform may be constructed along the shoreline to facilitate show logistics, subject to the approval of the Public Works Director. No other improvements may be attached to the Property without prior written consent of the City; B. The Property is designated as an area where vehicles may be driven by Permittee (in variance of Code Section 92.06), any damage to the property resulting from such use shall be the responsibility of the Permittee; C. Permittee may locate and park a 10 x 12 equipment trailer on the Property at a location to be agreed upon by the parties and that trailer may be present on the Property during times when public grounds are closed (in variance of Code Sections 92.07 & 92.08). Trailer 32 must not be parked within six (6) feet of any manhole; D. Permittee may post up to two signs advertising its waterski shows on the Property (in variance to Code Section 92.12), however said signage must otherwise comply with applicable law; E. Permittee may swim from the Property (in variance to Code Section 92.18); F. Permittee may launch a boat from the Property (in variance to Code Section 92.20); and G. Permittee may use the protected shoreline areas of the Property extending fifteen feet from the high water mark of the Lake (in variance to Code Section 92.21) but must maintain and protect the shoreline from erosion or damage. H. Permittee may store its dock and portable jump/ramp on site during the off-season in a mutually agreeable location which minimizes aesthetic intrusion and safety risks. SECTION FIVE OTHER APPROVALS Permittee understands that part of the underlying Property is controlled through an easement by St. Paul Regional Water Service and a condition of this Permit is that approval must be obtained from St. Paul Regional Water Service. If the city acquires the property owned by St. Paul Regional Water, then this section shall not apply. SECTION SIX CITY'S INSPECTION City shall have the right at any time to inspect and examine the Property to insure compliance by Permittee with its obligations under this Permit and its obligations under the law. SECTION SEVEN MAINTENANCE OF THE PROPERTY schedule. If more frequent mowing is required, Permittee agrees it will do so at its sole cost and expense. Permittee will pick up trash that is left on or around the Property immediately after each waterski show or other sponsored event. Permittee must provide portable toilets for its use and for use of spectators and patrons, however they shall be placed in a location to be mutually agreed upon by the parties. City may participate in the cost of portable toilets subject to approval from the City Council. SECTION EIGHT ALTERATIONS Permittee shall not make any alterations, additions, or improvements to the Property without City's prior written consent and the consent of St. Paul Regional Water Services. SECTION NINE LOSS AND DAMAGE Permittee assumes and shall bear the entire risk of loss, damage to, theft or destruction of its dock, jump/ramp, trailer and any personal property or equipment that is located on the Property. SECTION TEN 33 INDEMNITY Permittee hereby assumes entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the Property. If any person shall make a claim for damage or injury here above described, whether such claim may be based upon the City's alleged breach of any duty or obligation on the part of the City, Permittee agrees to indemnify and save harmless City and St. Paul Regional Water Services (SPRWS), its agents, servants and employees from and against any and all losses, expense, damage or injury that the either might sustain as a result of any such claims and Permittee agrees to assume, on behalf of City and SPRWS, the defense of any action at law or equity, which may be brought against the City or SWRWS upon such claims and pay on behalf of City or SPRWS, upon its demand, the amount of judgment that may be entered into against City or SPRWS in such action. SECTION ELEVEN INSURANCE Permittee, at its sole cost and expense, shall procure and maintain insurance coverage which is acceptable to the City Administrator which accomplishes the following: (a) coverage for the risk of Property, (b) coverage for the risk of physical damage to its owned personal property and equipment, and (c) coverage for the risk of public liability and property damage, and as to all aspects of insured loss said insurance coverage shall not be in an amount less than $1,000,000. Permittee shall provide proof of insurance for workers compensation insurance as required by Minnesota Law. Moreover, Permittee shall name the City (and if requested, SPRWS) as additional insured on said insurance policies. Continuation of these insurance requirements are an on-going condition of this Permit. As a further condition of insurance coverage, USA Water Ski, Entertainment & Sports Insurance eXperts (ESIX), or any insurance company issuing coverage under this Permit shall be required to notify the City in the event of any notice or intent to discontinue coverage. This Permit is void at such time as entire responsibility and liability for any and all damage of any kind or nature whatsoever to all persons resulting from, arising out of, or occurring in connection with its use of the property, continues in perpetuity regardless of the terms of cancellation or termination of this Permit. SECTION TWELEVE CONDITIONS OF PERMIT from, the Property. If such member is a minor, then Permittee shall, without exception, obtain a signed Waiver from a duly authorized parent or guardian. Permittee assumes all risks and waives liability in the event that any such Waiver is not effective or binding. Permittee shall supply a copy of each executed Waiver to the City before any person may participate in activities authorized under this Permit. Only SECTION THRITEEN NON-WAIVER 34 By executing this document Permittee specifically affirms that the City is not waiving or otherwise limiting any of its legal rights or defenses, or otherwise expanding its liability for activities related to the operation of this Permit. SECTION FOURTEEN NOTICES All notices required or permitted under this Permit shall be sufficient if delivered personally or mailed to the party at the address set forth in this Agreement, or at such other address as either party may designate in writing from time to time. Any such notice mailed to such address shall be effective twenty four (24) hours after it has been deposited in the United States mail, properly addressed and with postage fully prepaid. SECTION FIFTEEN APPLICABLE LAW AND ENFORCEMENT The validity, enforcement, and performance of this Permit shall be governed and determined by the laws of the State of Minnesota and the City of Centerville. SECTION SIXTEEN TERMINATION OF PERMIT All of the conditions, standards or other requirements set forth in this document are continuing obligations of this Permit. This Permit is only valid so long as all of the obligations set forth herein are met. The City retains the right to amend, revoke or void this Permit at will, without notice or without affording a hearing to Permittee. IN WITNESS WHEREOF, Permittee has caused this Permit to be executed by an authorized representative on the date appearing below. PERMITTEE: BALD EAGLE WATERSKI SHOW, INC. Dated: _______________, 2020 By: __________________________ Its ______________________ CITY OF CENTERVILLE Dated: _______________, 2020 By: __________________________ Its Mayor 35 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: January 8, 2020 Engineering/Public Works VII.7 TITLE OF ISSUE: LaMotte Park Stormwater Re-use System Expansion - Grant Agreement and Engineering Proposal BACKGROUND AND SUPPLEMENTAL INFORMATION: A few months ago, the city was awarded a grant from the Met Council for an expansion of the stormwater reuse system in LaMotte Park. We have now received a formal grant agreement, which must be approved by the City Council. Additionally, we have received a proposal from Stantec to complete the engineering design, bidding and construction staking and observation required for the project. COST AND SOURCE(S) OF FUNDING: Grant income of $100,000. Cost for Engineering Services of $29,400 to be paid with grant revenues. REQUESTED COUNCIL ACTION: Motion to grant agreement with Met Council and Engineering Services Proposal from Stantec. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Engineering Proposal Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 36 METROPOLITAN COUNCIL STORMWATER GRANT GRANTEE:City of CentervilleGRANT NO.SG-13648 PROJECT:Stormwater Reuse for Downtown Centerville Redevelopment GRANT PERIOD:December 31, 2021 COUNCIL ACTION:2019-267 ESTIMATED PROJECT AMOUNT: $192,000 MAXIMUM GRANT AMOUNT: $100,000GRANTEE MATCH: $92,000 GRANT AGREEMENT THIS AGREEMENT is made and entered into by and between theMetropolitan Council RECITALS 1.The Council is authorized by Minnesota Statutes section 473.505 to enter into agreements with other government bodies and spend funds to implement total watershed management. This includes the authority to make grants to other government bodies to implement total watershed management. 2. The Metropolitan Council authorized its staff to enter into total watershed management grant agreements with various local units of government for installation of storm water best management practices that can be used as demonstrations of innovative storm water management practices for the region. 3. Grantee has expressed an interest in installing, maintaining and monitoring effectiveness of the storm water best management practices. 4. Grantee represents that it hasthe technical capability and is duly qualified to implement such best management practice and perform all services described in this grant agreement to the satisfaction of the Council. NOW, THEREFORE, the Council and Grantee agree as follows: Section 1. Definitions 1.01 necessary to complete the Work Plan, including all obligations of Grantee under this agreement. 37 1.02 work identified in Exhibit A to this Agreement. Section 2.Grant Amount, Match, Grant Period and Reimbursement Procedures. 2.01Estimated Project Amount. The total estimated cost of the Project is the sum of the Maximum Grant Amount and Grantee match on page 1 of this agreement. 2.02Maximum Grant Amount. The Council agrees to make available to Grantee during the grant period a grant of up to Maximum Grant Amount identified on page 1.This amount is granted for the purpose of reimbursing Grantee for a portion of the eligible costs of performing the Project. In no event will the Council's obligations exceed the lesser of the following: A.The Maximum Grant Amount; or B.75% of the total Project expenditures. The Council will bear no responsibility for cost overruns incurred by Grantee in performance of the Project. 2.03Grantee Match. Grantee must provide at least a 25% local match against the Maximum Grant Amount. If the final expenses for the Project are less than the Estimated Project Amount, then the local match will be reduced to 25% of the final Project amount.If the final expenses for the Project exceed the Estimated Project Amount, Grantee is responsible for providing the funds to cover the final costs and expenses. The local match may be cash or an in- kind match. 2.04Grant Period.The grant begins on the date that this Agreement is fully executed and expires on the earlier of December 31, 2021,or until Grantee satisfactorily fulfills all of its obligations this agreement. After that date, all grant funds that Grantee has not spent revert to the Council. Section 3. Performance of the Project 3.01Use of Funds.Grantee must use the proceeds of this grant only for the eligible costs of the Project as described in this Agreement. 3.02Eligible Costs.Only the costs specified in this section are eligible for reimbursement out of the grant proceeds. Exhibit B tothis Agreement provides the budget for the Project. Grantee may only use the grant funds to pay eligible line item costs in Exhibit B or for costs incurred in preparing the Work Plan in Exhibit A. If the actual cost of a line item in Exhibit B exceeds the budgeted amount by more than 10%, Grantee must notify the Council and Grantee 38 may not use grant funds to pay for the portion that exceeds the budgeted amount by more than 10%. Grantee may use grant and matching funds for direct staff costs for Work Plan activities. Grantee may use Grant and matching funds to purchase or lease equipment, machinery, supplies, or other personal property necessary for the grant project. The Grantee will comply with the personal property management requirements in Section 3.04 of this agreement. If Council determines that Grantee made an unauthorized or undocumented use of grant proceeds, the Council may make a demand for repayment and Grantee must promptly repay such amounts to the Council. 3.03Administration, Supervision, Contractors, and MCUB.Grantee is responsible for the administration, supervision, management, and oversight of the Project. Grantee may employ any professional services and contractors it deems reasonable and necessary to complete the Project. 3.04Personal Property Management.Title to all personal property acquired with grant and matching funds remains with Grantee. Grantee must take reasonable measures to protect and defend its title interest and shall keep the personalproperty free and clear of any liens, encumbrances, or other claims. Grantee must maintain property records that include, at a minimum, a description of the property, a serial or other identification number, the acquisition date and cost, and the location, use, and condition of the property. In the final report required by section 5.02, Grantee must include a list of all personal property acquired with grant and matching funds that was not used in performance of the Project. At the end of the Grant Period, Grantee agrees to transfer title to all personal property that is not incorporated into the Project and was acquired in whole or in part with grant funds to the Council, at the Council's option, at no charge. The Council reserves the right to direct appropriate disposition of all personal property, acquired in whole or in part with grant funds, which has not been expended in performance of the grant project. During the Grant Period, Grantee bears the risk of loss of, damage to, or destruction of any personal property acquired with grant or matching funds. No such loss, damage, or destruction will relieve Grantee of its obligations under this agreement. Grantee will maintain personal property acquired with grant or matching funds in good operating order. If, during the Grant Period, any project personal property is not used in performing the project, whether by planned withdrawal, misuse, or casualty loss, Authorized Representative. Unless otherwise approved by the Council's Authorized Representative, Grantee must remit to the Council a proportional amount of the fair market value of any items that are not used, calculated on the basis of the proportion of Council grant funds used to acquire the items. 39 3.05Educational Signs.Grantee will ensure that the completed project includes Section 4.Accounting, Record, and Audit Requirements 4.01Accounting and Record-keeping.Grantee will establish and maintain a separate account for the Project and maintain accurate and complete books, records, documents, and other evidence of the costs and expenses of implementing this agreement to the extent and in such detail that will accurately reflect the total cost of the Project and all net costs, direct and indirect, of labor, materials, equipment, supplies, services, and other costs and expenses. Grantee must use generally accepted accounting principles. Grantee must retain these records for at least 6 years after the end of the Grant Period. 4.02Audit.The accounts and records of Grantee related to this agreement may be audited in the same manner as other accounts and records of Grantee and may be audited and i Council at any time following reasonable notification during the Grant Period and for a period of six years thereafter. Under Minnesota Statutes section 16C.05, sub records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State, its representatives, the State Auditor, and the Legislative Auditor for a minimum of 6 years from the end of this agreement. Grantee will make available at all reasonable times and before and during the period of records retention proper facilities for examination and audit. Section 5.Reimbursement, Reporting and Monitoring. 5.01Reimbursement Request/Quarterly Progress Reports.To receive Reimbursement under this agreement, Grantee must submit a Reimbursement Request/Quarterly Report. The Council must receive from Grantee Reimbursement Request/Quarterly Report within 30 days after the end of eachcalendar quarter. In the Reimbursement Request/Quarterly Report, Grantee must provide a detailed summary of completed work activities and project expenditures, including a comparison of actual activities and expenditures against planned activities and projected expenditures, and MCUB inclusion efforts under Section 3.03. Grantee must provide sufficient documentation of grant eligible expendi staff reasonably requests. Grantee must submit a Quarterly Report as outlined in this section even if Grantee is not submitting a Reimbursement Request. The Council will make the final determination whether the expenditures are eligible for reimbursement under this agreement and verify the total amount requested from the Council. Reimbursement of any cost is not a waiver by the Council of any Grantee noncompliance with this agreement. The Council will reimburse all eligible grant expenditures not in excess of the total amount of grant amount under this agreement within 60 days after receiving satisfactory documentation 40 mentation is subject to review and acceptance or rejection by the Council. The Council will be deemed to have does not reject it in writing within 21 days of receipt. The Council will not award any reimbursements for work done outside of the Grant Period. 5.02Final Report.Within 60 days after the expiration of the Grant Period, the Council must receive from Grantee for Council review and approval a final report in a format determined by the Council, detailing total Project receipts and expenditures, summarizing all Project activity, describing MCUB inclusion efforts under Section 3.03, and containing a certification by Grantee's chief financial officer that all grant funds were expended in accordance with this agreement. The final report must include a list of project personal property as required by paragraph 3.04. The final report must also describe how the Project furthers Total Watershed Management as that term is defined under Minnesota Statutes Section 473.505. This Agreement remains in effect until the Council approves the Final Report. 5.03 Other Monitoring Activities.To assist the Council in monitoring compliance with the grant agreement, Grantee agrees to attend meetings as requested by Council staff and to permit site visits by Council staff, during business hours, upon reasonable notice. Section 6. General Conditions 6.01Compliance with Law.Grantee will comply with all applicable state and federal laws. Further, Grantee agrees that it is Gran ons, and rules relating to activities undertaken in performing the Project. 6.02Maximum Use of Other Funds.If Grantee at any time receives funding or reimbursement from another source for amounts charged by Grantee against this grant, such funds charged against this grant shall be immediately refunded to the Council upon discovery of the duplicate funding or reimbursement. 6.03Liability.Each party is responsible for its own acts and the results thereof to the extent authorized by law and a party is not responsible for the acts of the other party and the results governed by the Minnesota Municipal Tort Claims Act, Minnesota Statutes chapter 466, and other applicable law. Notwithstanding this provision, to the fullest extent permitted by law, Grantee will defend, hold harmless, and indemnify the Council and its members, employees, and agents from and against all claims, damages, losses, and expenses, including but not limited to attorney fees, arising out of or resulting from clean-up, removal, and disposal of contaminants related to the Project. This includes, without limitation, any claims asserted under the Minnesota Environmental Response and Liability Act (MERLA), Minnesota Statutes chapter 115B, the federal Comprehensive Environmental Response, Compensation, andLiability Act of 1980 (CERCLA) as amended, 42 U.S.C. sections 9601 etseq., and the federal Resource Conservation and Recovery Act of 1976 (RCRA) as amended, 42 U.S.C. sections 6901 et seq.This obligation will not be constructed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which otherwise would exist between the Council 41 e Council as stated in this paragraph shall not be construed as a waiver on the part of either Grantee or the Council of any immunities or limits on liability provided by Minnesota Statutes chapter 466, or other applicable state or federal law. 6.04Changes in the Project.If Grantee, for any reason, determines that the Project or any portion of it should not be undertaken, or that there should be a change in the scope or costs of an portion of the Project, Grantee must immediately submit to the Council a statement describ ing the situation and giving the reasons for simultaneously with the submission of the statement or within a reasonable time thereafter, recommend alternative projects, activities, uses, expenditures, or allocations of grant funds. commendations may be immediately approved, Grantee and the Council may execute a written amendment to this agreement as provided in section 6.05. mendations may not be immediately approved, Grantee and the Council may execute a written amendment to this agreement as provided in section only after appropriate authorizations by the Council and Grantee. 6.05Amendments.The terms of this agreement may be changed by mutual agreement of the parties. Changes will be effective only upon execution of a written amendment signed by authorized representatives of the Council and Grantee. 6.06Equal Opportunity; Affirmative Action.Grantee will comply withall applicable laws, rules, and regulations relating to nondiscrimination and affirmative action in public purchase, involvement, and use. In particular, Grantee agrees not to discriminate against any employee or applicant for employment because of race,color, creed, religion, sex, sexual orientation, national origin, marital status, disability, status with regard to public assistance, membership or activity in a local civil rights commission, or age, and to take affirmative action to insure that applicants and employees are treated equally with respect to all aspects of employment, rates of pay and other forms of compensation, and selection for training. In addition, Grantee must include affirmative action and equal employment provisions in any written contract entered into after the date of execution of this agreement which involves the provision of work or services which will be paid for in whole or in part out of the grant proceeds. 6.07Permits, Bonds, and Approvals.Grantee is responsible for obtaining and complying with all applicable local, state, and federal licenses, permits, bonds, approvals, inspections, and authorizations necessary for the Project. 6.08Termination for Cause.This agreement may be terminated by the Council for cause at an agreement and any supplemental agreements or amendments to this agreement. If the Council terminates the agreement for cause, it may require Grantee to repay the grant funds in full or in a portion determined by the Council. Nothing in this recover grant funds. 42 6.09Termination for Convenience.Either party may terminate this grant agreement at any time by giving the other party written notice of termination at least 30 days before the effective date of the termination. On termination, the Council will compensate Grantee on a pro rata basis for work plan activities that were satisfactorily performed in accordance with this agreement. 6.10 Intellectual Property.Grantee agrees that the results of the grant project, the reports submitted, and any new information or technology that are developed with the assistance of this grant are in the public domain and may not be copyrighted, patented, trademarked or designated as trade secret. 6.11Government Data Practices. Grantee and Council must comply with the Minnesota Government Data Practices Act, Minn. Stat. ch. 13, as it applies to all data provided by the Council under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either Grantee or the Council. If Grantee receives a request to release the data referred to in this section, Grantee must promptly notify the Council. 6.12 Promotional Materials.Grantee will submit to the Council a copy of any promotional information regarding the grant project disseminated by Grantee during the Grant Period. Grantee will acknowledge the grant assistance made by the Council in any promotional materials, reports, and publications relating to the grant project. 6.13Jurisdiction and Venue.Venue for all legal proceedings arising out of this grant agreement, or breach of this grant agreement, will in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. 6.14 Authorized Representatives. Joe Mulcahy Environmental Analyst Mark Statz Centerville City Administrator All written communication under this agreement must be sent electronically or by United States Mail to the Authorized Representative. Either party may change its Authorized Representative by notifying the other party in writing. To the extent possible, communications between the parties concerning this agreement will be directed through the authorized representatives. 43 6.15 Survival. Sections 4.01, 4.02, 6.03, 6.10, 6.12, and 6.13 of this Agreement, and the rights, duties and obligations of the Council and Grantee created in those Sections, survive termination or expiration of this Agreement. IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on or as of the date first above written. METROPOLITAN COUNCIL By: ________________________________ Meredith Vadis Regional Administrator Date: _______________________________ GRANTEE The Grantee certifies that the appropriate persons have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions and ordinances. By: ________________________________ Date: _______________________________ By: ________________________________ Date: _______________________________ 44 EXHIBIT A Work Plan th At its October 9meeting, the Metropolitan Council awarded the City of Centerville (City) with a Stormwater Reuse Grant for the Downtown Centerville Redevelopment project, in the amount of $100,000. Below are the work plan, budget, and schedule for the Centerville project. Article I.Work Plan Item 1. System Design: Item 2. System Installation: Article II.Work Schedule Item 1. System Design December 2019 January 2020 February 2020 March 2020 Article III.Item 2. System Installation Summer 2020 EXHIBIT A 45 EXHIBIT B Project Budget Article IV.Budget Workplan TaskBudget Metropolitan Council City Funds to be Applied Grant Funds to be Applied Item 1. System Design$18,180$13,635$4,545 $173,820$86,365$87,455 Item 2. System Installation Total Cost$192,000$100,000$92,000 EXHIBIT B 46 Stantec Consulting Services Inc. 733 Marquette AvenueSuite 1000, Minneapolis MN 55402-2309 December 5, 2019 File: 193885141 Attention: Mr. Mark Statz, City Administrator/Engineer City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mark, This letter outlines the Scope of Services and estimated costs to provide engineering services for stormwater mitigation credits from the Rice Creek Watershed District (RCWD) for future redevelopment of downtown Centerville. The project includes expanding the existing LaMotte Park irrigation system to the following areas (see the attached Figure 1 showing the proposed project areas): 1. Irrigation in the northeastern and southwestern corners of LaMotte Park through installation of two 2. Irrigation of the interior portion of LaMotte Park through installation of a new traditional irrigation system (Area 3). 3. Irrigation of Hidden Springs Park (Area 4) and the adjacent Saint Paul Regional Water Services facility (Area 5), by extending the irrigation system across LaMotte Drive and installing a traditional irrigation system. 4. Irrigation of green spaces on the St. Genevieve Church property north of LaMotte Park (Areas 6 and 7). The proposed scope of work will generally include the provision of details and specifications for a contractor designed irrigation system to serve the areas identified, as well as the required permitting, bidding and construction services for the work. The City has received a grant from the Metropolitan Council for $100,000 to fund the majority of the project costs. It is our understanding that additional grant funding is also being pursued. Scope of Services The scope of services for this project will consist of the tasks below. requirements and other logistics. 47 December 5, 2019 Mr. Mark Statz, City Administrator/Engineer Page 2 of 3 each area, estimate the irrigation area and volume and the acres of RCWD mitigation credits. Prepare a table summarizing the analysis and results. Submit results to City staff and follow up with a call to review. seven areas identified by the City (see attached Figure 1). The layout and design of the system will primarily be completed by the contractor. Stantec will provide information for pump and control modifications as needed, installation of a flow meter, and specifications of the irrigation system. It is assumed that this will entail expanding an existing permit rather than completion of a new permit application. It is further assumed that any RCWD permit application, review, and approval would be included with the downtown street improvement project or future downtown redevelopment. bidding process, attending the bid opening, preparing the Bid Tabulation and associated letter for City Council for consideration of project award, and attending one Council meeting to discuss bid results. preconstruction meeting, review of shop drawings and submittals, contract administration, preparation of record plans, and 20 hours of time to perform on-site project observation. Schedule A proposed schedule for this project is as follows: December 11, 2019Authorization to begin work January 2020Project meeting with City staff February 2020City Council approves plans; authorizes bidding March 2020Receive Bids/Consider Award Compensation The work will be performed on an hourly basis with an estimated fee of $29,400 including expenses. This fee is not-to-exceed without prior authorization. This scope and fee assume that the design/bidding/construction process will commence from start to finish with no interruption of engineering services, and that all identified irrigation areas be constructed under the same contract. This letter and scope of services represents the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. 48 December 5, 2019 Mr. Mark Statz, City Administrator/Engineer Page 3 of 3 If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. Thank you for the opportunity to provide these services. CITY OF CENTERVILLE By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact me. Regards, STANTEC CONSULTING SERVICES INC. Lee M. Mann P.E.Kellie Schlegel, P.E. PrincipalAssociate 612-712-2085612-712-2125 Lee.mann@stantec.comKellie.schlegel@stantec.com Attachment: Location Map c:file 49 H eritage St ST. GENEVIEVE'S CHURCH 7 5 SPRWS 6 4 HIDDEN SPRING PARK ow La Mead 2 Cir 3 LAURIE LAMOTTE MEMORIAL PARK Center St 1 C o u n ty R oadJ 0180360 Feet Project Location 1:4,173 (at original document size of 8.5x11) (in Red) Project Location193885141 Prepared by JHR on 2019-12-02 Technical Review by KS on 2019-12-02 Centerville, MN Irrigation Areas Client/Project City of Centerville, MN Proposed Irrigation Improvement Areas Sources: Esri, HERE, Garmin, USGS, Intermap, Figure No. Notes 1 1.Coordinate System: NAD 1983 HARN Adj MN Anoka Feet Title 2.Base features: Stantec, MNDNR, Anoka County, Centerville Disclaimer: Stantec assumes no responsibility for data supplied in electronic format. The recipient Proposed Irrigation Improvement accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all Areas 3.Orthoimagery Anoka County claims arising in any way from the content or provision of the data. Page 01 of 01 50 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: January 8, 2020 Administration IX.1 TITLE OF ISSUE: 2020 Fee Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is the 2020 Fee Schedule for your review and approval. The fee schedule incorporates recent changes to the water base rate and electrical permit charges. COST AND SOURCE(S) OF FUNDING: Various cost adjustments (see attached) REQUESTED COUNCIL ACTION: Motion to adopt Ordinace #102, Second Series - An ordinance adopting a fee schedule for 2020. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Fee Schedule Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 51 CITY OF CENTERVILLE ORDINANCE #102, Second Series An ordinance adopting a fee schedule for 2020 THE CITY OF CENTERVILLE ORDAINS: Section 1. The following rates for, permits, licenses and other charges are approved: Reference FEE Chapter 50 Utility fees, Charges, Storm Water Area Charge and Other Costs Chapter 73 Special Vehicle License (3 Years).............................................. $50.00 Chapter 90 Animal License (§90.02) Kennel License ............................................................... $30.00 Dangerous/Potentially Dangerous Dog Registration ...... $35.00/Year Animal At-Large Release Fee (§90.06) Violation ......................................................................... $50.00 Wild or Dangerous Animals (§90.02) Honey Bees ................................................................................ $75.00 No More Than (2) Honey Bee Colonies Farm Animals (§90.03) Backyard Chickens (Up to 4 Hens) ............................................ $75.00 Initial Permits Expire the Following Year, December 31 after Issuance Unless Revoked, Renewal Permits Shall Expire on December 31 of Second Year Following Issuance Unless Revoked Chapter 91 Special Event Noise Permit (§91.09) ............................................ $50.00 Burning Permit ........................................................................... $50.00 (§91.25) Administration Fees Associated with Meth. Lab Clean-up .............................................................................................. $5,000.00 (§91.45) Plus Costs Incurred for Clean-up (§91.53) Chapter 92 Park Use Permit ......................................................................... $25.00 + Deposit Park Use ................................................................................... $100.00 Min. Deposit Field Prep., Trash pickup, lighting, concession facility, police and fire service, will be determined by P.W. Dir. Page 1 of 18 52 Chapter 93 Right-of-Way Usage Fees: (§93.20) Right-of-Way Excavating Permit or Street Breaking Permit ...... $75.00 (§93.20) (Includes New Driveway(s)) Right-of-Way Excavating Permit/Existing Driveway Replacement ............................................................................... $25.00 Obstruction Fee ........................................................................ $150.00 Restoration Cost ............................................ Equal to City Cost Deposit for restoration collected with permit per estimate of P.W. Director Building Move ......................................................................... $500.00 Building Move Deposit (for street repairs and site restoration) ..... $5,000.00 (§93) (Also see Chapter 156.004) Chapter 94 Special Event Permit (§94.01) ...................................................... $50.00 Police and fire service, will be determined by P.W. Dir. Note Regarding Chapters 110, 112-119 Initial license for Chapters 110, 112-119 shall be pro-rated per quarter (not less than 1 quarter) and no refunds will be made if the business should cease the licensed activity. Chapter 110 Adult Establishment License ................................................. $4,000.00 (§110.08) Application/Background Check .......................................... $500.00 Chapter 111 Liquor Licenses: Application/Background Check (New Licensee) .......... $500.00 Off-Sale Liquor ............................................................ $100.00 Off-Sale Non-Intoxication Liquor .................................. $20.00 On-Sale Liquor: Based on square footage ................................................ $.60 per sq ft of interior ...................................................................................... $.30 per sq ft for exterior Minimum .............................................................. $2,500.00 Maximum ............................................................. $4,000.00 Brew Pub ...................................................................... $500.00 On-Sale 3.2 Liquor ................. $250.00 Sunday Liquor License ................................................. $200.00 Wine License ................................................................ $300.00 Chapter 112 Application/Background Check .......................................... $500.00 Chapter 113 Transient Sales: Page 2 of 18 53 Application/Background Check ............................................ $80.00 (§113.03) Per Day ............................................................................. $10.00 (§113.03) Per Month ......................................................................... $60.00 (§113.03) Chapter 114 Tattoo, Body Piercing, Permanent Cosmetic Make-Up, Body Branding and Body Painting Establishment License ........................... $270.00 (§114.07) Application/Background Check ............................................ $80.00 Chapter 115 Sauna(s), Dayspa or Massage Business License (Initial) .......... $270.00 (§115.17) (Subsequent renewal) ............................................................... $150.00 (Includes Therapist Certificate Fee for Owner(s)) Massage Therapist Certification ............................................ $85.00 (§115.32) Application/Background Check ............................................ $80.00 Massage Therapist Renewal/Annual Certificate .............. $55.00 (§115.32) Chapter 116 Cigarette License-sale of tobacco products ................................ $85.00 (§116.04) Application/Background Check .............................................. $80.00 st Tobacco Violation (1 Violation) ............................................. $250.00 (§116.99) nd (2 Violation) .......................................................................... $500.00 rd (3 Violation) ........................................................................... $750.00 Chapter 117 Sale of Fireworks License ........................................................ $100.00 (§117.06) Chapter 118 st Rental License-2 Year Period .................................... $110.00 for 1 unit/$25.00 per (§118.03) unit thereafter within the same structure rd Rental Reinspection Fee (3 Visit) ............................................ $40.00 per unit Chapter 119 Commercial Rubbish Collection License Fee ........................... $300.00 (§119.01, A 5) Chapter 120 Chapter 121 Dance: Single Event ........................................................................ $20.00 + Police Fees (§121.02) Yearly-Continuous .............................................................. $200.00 + Police Fees Chapter 130 Bingo Permit .............................................................................. $20.00 (§130.19) Chapter 150 Page 3 of 18 54 Demolition Permit & Escrow: Residential (not required for accessory bldgs. <120 sq. ft.) . $200.00 (§150.01) Escrow ......................................................................... $2,000.00 or Letter of Credit Commercial/Industrial .................. Valuation Based w/Minimum Of .................................................................................. $300.00 Escrow ................................................................................ 20% of Demo. Cost Permit Surcharge .................................................... Per State of MN Chapter 152 Sign Permit Fee: Wall-mounted sign ............................................................... $75.00 Free-standing sign (In addition to building permit) .............. $75.00 Chapter 153 Park Dedication Fees Land Dedication .......................................................... (§153.15) At option of City-10% of Fair market Value of all property located in the proposed development or $3,000/unit (whichever is greater) Commercial/Industrial ............................................... $2,175.00/acre Lot Split/Lot Combination ................................................. $200.00 plus legal fees + park fees Park fees only apply if the lot is split Lots), $20,000 (11+ Lots) (City Review will cease if costs exceed deposit and deposit is not replenished) (Larger deposits may be required as determined by the Administrator) Chapter 155-same as Chapter 156 procedure fees Chapter 156 Bridges/Structures in easement Encroachment Agreement ................................................... $100.00 (§154.132) Annual Insurance Monitoring & Inspection .......................... $25.00 Fence Permit .............................................................................. $60.00 PUD Application (§156.251) ................................................... $500.00 (Review costs will be covered by plat deposit) Variance Application (§156.310) ............................................. $250.00 + deposit of $500.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Conditional or Interim Use Permit Application (§156.320)...... $250.00 + deposit of $1,000.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Page 4 of 18 55 Rezoning Requests (§156.410) ................................................. $250.00 + deposit of $1,000.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Site Plan Review (§156.108) .................................................... $250.00 + deposit of $5,000.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Comprehensive Plan Amendment-Applicant will pay all costs associated with amendment - $250.00 + deposit of $1,000.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Chapter 157 Site Maintenance Deposit/Erosion Control/Landscape/Sod/Driveway Escrow ................................................................................ $5,000 (§157.15, B)(150.045 & (154.410) (May substitute letter of credit) OTHER FEES: Assessment Certificate ............................................................... $45.00 ................................................................................................... $30/Hour, 2 Hour Min. Security Deposit (City Policy-08/05) .................................. $150.00 Filing Fees .................................................................................... $2.00 Non-Sufficient Funds/Returned Check ....................................... $30.00 Notary Fees ............................................................................. $1.00/item Photo Copies .................................................................................. $.25 per page (one sided) Public Works Labor & Equipment ........................................ $75/hr. (2 hr. min + Equip. Cost) Research Charge ........................................................................ $40.00 half hour minimum ................................................................................................. $60.00 for each hour thereafter Street Vacation Request ..................................................... $500.00 (review and hearing costs) Section 2. Section 3. These fees shall become effective on publication of the attached summary of ordinance. Page 5 of 18 56 th Formatted: Superscript Adopted by the City Council this 23rd 22 day of January, 20192020. Jeff Paar, Mayor ATTEST: Teresa Bender, City Clerk Page 6 of 18 57 EXHIBIT A UTILITY FFES, CHARGES AND OTHER COSTS Sewer Availability Charge (SAC) (City) (Per Residential Equivalent Unit) ........................................................................................................................ $2,300.00 (§51.07) Sewer Availability Charge (SAC) (MCES) (Per Residential Equivalent Unit) ........................................................................................................................ $2,485.00 (§51.07) Water Availability Charge (WAC) (Per Residential Equivalent Unit) ........ $1,850.00 (§51.07) Water Lateral Benefit Fee (Unassessed properties) ...................................... $8,000.00 Sanitary Sewer Lateral Benefit Fee (Unassessed properties) ....................... $8,100.00 Commercial/Industrial ............................................................................................ $.07 per square foot of building, parking and other impervious surfaces Water/Sewer Permit Fees (§51.07) Service/Connection (Includes 2 inspection trips to site ...................... $75.00 Tapping Main ....................................................................................... $50.00 Inspections (All)/each .......................................................................... $40.00 Service Charges - Meters Testing ................................................................................................ Cost Water Meter Charge (§51.05, H) Minor Repairs ............................................................................. Cost + 20% Special and other sizes ............................................... Cost plus Handling (These Rates are Subject to Tax) Private Fire Hose Connection Rates (§51.09, G) Water Test Fee ...................................................................................................... $6.36 (7/1/06)9.72 (1/1/2020) Water Usage Rates (§51.02) Private Fire Hose Connection Rates (§51.09 (G)) Private Fire Hose Connection Access Charge ................................ $1,540.00/REU* Private Fire Hose Connection Water System Management Fee ......... $14.85/REU* *Where sanitary sewer service is not provided, and therefore no MCES SAC Unit determination has been made, the City shall make a determination of the number of REUs based on same or similar building usage based on the MCES SAC Procedure Manual for usages which do not rely on a fixture count as a basis for calculation. These fees are waived for fire connections made in conjunction with a building which is fully served by domestic sewer and water, and therefore, pays standard SAC/WAC charges. operation and maintenance of the supply, treatment, storage and distribution system (Water System Management Fee). The second fee is a variable rate to generally cover the cost of producing water (Variable Rate). For residential properties, the Water System Management Fee shall be charged to each home at the rates and intervals shown below, whether the home is connected to city water or not. For Commercial properties, a fee shall be charged at the rates and intervals shown below, multiplied by the number of Residential Equivalency Units (REUs) assigned to that property as determined through a SAC Unit evaluation from the Met Page 7 of 18 58 Council. If the property does not have municipal sewer service or has not had a SAC Unit determination completed, the REUs shall be determined by the Public Works Director using the same methodology outlined in The total Water System Management Fee for Commercial Properties shall be capped at a maximum of 5x the Water System Management Fee, regardless of how many REUs are assigned to the property. Residential Water System Management Fee/Bi-Monthly Billing Period .............. $14.4713.85 .08 Commercial Water System Management Fee/Bi-Monthly Billing Period .............. $14.8513.85 Sewer/Wastewater fee (bi-monthly) sewer collection (Collection Rate). The second fee is to cover the variable charge for wastewater treatment (Treatment Fee). The Treatment charge will be the Treatment Fee rate multiplied times the water meter use for the billing period. To account for summer irrigation water not being treated, the charge for the July and November billings shall not exceed the average use during the first billing period of that year and the final billing period of the prior year (winter average). If the home is unoccupied during a significant part of the winter period, the average shall be manually calculated using other reasonable means to determine the anticipated sewer treatment volume. Collection Rate Treatment Fee Residential charge $26.71/SAC Unit $ 2.26/1,000 gal. Commercial/Institutional $39.69/SAC Unit $ 2.26/1,000 gal Sewer-only customers shall be charged a flat rate per SAC unit or may purchase a city water meter and install it on their well in order to be billed at the lower fixed and variable rates above. Otherwise sewer-only customers shall be billed at the following rates: Collection Rate Treatment Fee Residential rate per SAC $26.71/SAC $26.71/SAC Commercial/Institutional $39.69/SAC Unit $39.69/SAC Storm Water Management Fee (bi-monthly): (§51.11) Residential (Fixed) ........................................................................................... $9.30 Comm./Industrial (Fixed) .................................................... $.0.00267/sq. ft impervious with minimum...$9.30 Utilities/(Water/Sewer/Garbage Billing) Penalties & Late Fees Residential/Commercial Penalty/Late Payment 3% Qtrly Bi-Monthly On Delinquent Balance Utilities/(Water/Sewer/Garbage Certification) ............ 5% of Outstanding Balance or $50.00 whichever is greater (§50.03) Utility billing is billed on a bi-monthly basis for the previous two months Page 8 of 18 59 Use of Meter & Hydrant (51.09, J) ......................................................................................................... $1,000.00Deposit .............................................................................................................. $25.00Connection Fee ................................................................................................................ $4.00/1,000 Gallons Page 9 of 18 60 EXHIBIT B BUILDING PERMIT FEES TOTAL VALUATION FEE Driveway ...................................................................... $25.00 Accessory Structures Under 200 sq ft. (Zoning Use Permit) .................................................. $65.00 Easement Encroachment Agreement ......................... $100.00 + Recording Fees Basement (Finishing) (Plumb. & Mech. Included if Rough-In Complete) .................................................................................... $171.00 Permanent Pools Inground ................................................................ $351.00 Above Ground ....................................................... $151.00 (Both plumbing and mechanical included) Siding (Lap, Wood, Metal, Vinyl & Composite) 1 or 2 family only ....................................................... $151.00 (Excludes Stucco, Brick & Other Masonry Products) $1.00 TO $1,000.00 ..................................................... $55.00 $1,100.00 TO $2,000.00 .............................................. $55.06 For the first $1,100.00 plus $4.01 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 .............................................. $91.00 For the first $2,000.00 plus 18.38 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 25,001.00 to $50,000.00 ............................................ $513.75 For the first $25,000.00 plus $13.26 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 ........................................ $845.20 For the first $50,000.00 plus $9.19 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 ................................... $1,304.57 For the first $100,000.00 plus $7.35 for each additional $1,000.00, or fraction thereof, and including $500,000.00 $500,001.00 to $1,000,000.00 ................................ $4,244.57 For the first $500,000.00 plus $6.24 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 Page 10 of 18 61 $1,000,001.00 and up .............................................. $7,361.49 For the first $1,000,000.00 plus $4.79 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours .... 2. Reinspection fees assessed under provisions of Section 305.8 .................................................................................. $70.00 per hour 3. Inspections for which no fee is specifically indicated ............................................................................................. $70.00 per hour Plan Review = 65% of permit Commercial/Industrial $500.00 deposit required when plan submitted for review. Page 11 of 18 62 EXHIBIT C PLUMBING AND HEATING PERMITS 1. Plumbing Permits A. The charge shall be five dollars ($5.00) for each plumbing fixture, device or connection to the sewer or plumbing system, with a minimum charge of forty dollars and zero cents ($40.00) B. For any alteration, repair or extension to an existing plumbing system, where the work is of such a nature that the permit fee charge cannot be determined from the above schedule, the permit fee shall be forty dollars ($40.00) first five-hundred dollars ($500.00) or fraction thereof, plus fifteen dollars ($15.00) for each additional five-hundred dollars ($500.00) or fraction thereof of the total market value of such alteration, repair or extension. The charge for commercial, industrial or institutional plumbing shall be: Two percent (2%) of the total cost of labor and materials or a minimum of $40.00 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees. 2. Mechanical Permits The charge for a residential dwelling shall be twenty dollars and zero cents ($20.00) for each of the following units but not to exceed $140.00. A minimum charge of forty dollars and zero cents ($40.00): Main Gas Line Piping Gas Furnace Air conditioner Boiler Air Exchanger Gas Fireplace/Gas Log (Install in regular fireplace) Gas Boiler Gas Dryer Gas Stove/Range Wood Fireplace Duct Work Miscellaneous Mechanical Fixtures Gas Pool Heater Gas Wall Heater/Garage Heater The charge for commercial, industrial or institutional building shall be: Two percent (2%) of the total cost of labor and materials of the heating, ventilation and air conditioning work to be completed or a minimum of $40.00 whichever is greater. . Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees, in addition to normal permit fees. Sprinkler/Fire Suppression system permits: Single Family, Flat fee of $400.00 Page 12 of 18 63 Other sprinkler/fire suppression permits. All Fire Code related permits/inspections - contract cost of sprinkler/fire suppression system times 3.25% (Includes plan review by Building Official and Fire Department). All of the above stated fees are Subject to State of MN surcharge fees. Page 13 of 18 64 EXHIBIT D ELECTRICAL FEES Complete an electrical permit form available The fee is the total of the listed fees or the total number of inspection trips x $45.00, whichever is greater. Residential panel replacement is $1100.00 sub Panel $45.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $505.00 0 -100to 30 Amp. $89.00 400 Amp. $5871.00 31 to 1001-200 Amp. $105.00 500 Amp. $872.00 101 to 2001-300 Amp. $215.00 600 Amp. $86103.00 3001-400 Amp. $207.00 800 Amp. $13514.00 400 401-500 Amp. $2533.00 1000 Amp. $16742.00 5001-600 Amp. $309.00 1100 Amp. $156.00 600 Amp. $35.00 1200 Amp. $170.00 700 Amp. $40.00 Add $146.00 for each additional 100 amps Add $56.00 for each additional 100 amps Minimum Fee Maximum Fee Minimum permit fee is $45.00 plus $1.00 Maximum fee for single family dwelling State surcharge. This is for one inspection or townhouse not over 200 amps is only. $17590.00 plus Minimum fee for rough-in inspection and $1.00 State surcharge. Maximum of 32 Final is $90.00 plus $1.00 State inspections (Failed Inspections are an Surcharge. additional $45 each). Apartment Buildings Fee per unit of an apartment or condominium complex is $1080.00. This does not cover Service, unit feeders or house panels. Swimming Pool $90 plus circuits. This includes 2 inspections Additions, Remodels or $90 this includes up to 11 circuits and 2 inspections Basement Finishes Accessory Structures The Greater of $505 for panel plus $89 per circuit or $90 for two (2) inspections Traffic Signals $78 per each standard Street and Parking Lot Lights $45 per each standard Transformers and Generators $105 up to 10KVA, $405 to 754KVA, $60 75KVA to 299 TKVA, over 299 KVA is $15065 Retro Fit Lighting $.785 cents per fixture Sign Transformer $89 per transformer Low voltage fire alarm, low voltage $.85 cents per device and air conditioning control wiring Formatted: Font: Bold Remote Control and Signal $.75 cents per device Circuits Re-Inspection Fee in addition to $45 All other fees Page 14 of 18 65 Hourly rate for carnivals $8090 Minnesota Solar PV System Electrical Inspection Fee Chart Solar PV System Rating* Inspection Fees 0-5,000 wattskw to 5kw $90 5,001-10,000 watts5.1kw to 10kw $150 10,001-20,000 watts10.1kw to 20kw $225 20,001-30,000 watts20.1kw to 30kw $300 30,001-40,000 watts30.1kw to 40kw $375 40,001 and larger40.1kw and larger $375 and plus $25 for each Additional 10,000 wattskw Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cities 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Page 15 of 18 66 EXHIBIT E LANDFILL, GRADING AND EXCAVATING PERMIT FEES GRADING FEES General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth in the fee schedule adopted by the jurisdiction. Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in Table A33- A. Separate plan review fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill, whichever is greater. Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33-B. Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. There shall be no separate charge for standard terrace drains and similar facilities. TABLE A33-A GRADING PLAN REVIEW FEES 50 cubic yards (38.2 m3) or less ............................................................................................. No Fee 51 to 100 cubic yards (40 m3 to 76.5 m3) ............................................................................. $37.01 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) ................................................................... $58.28 1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) .......................................................... $77.57 10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first 10,000 cubic yards (7645.5 m3), plus $38.59 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first 200,000 cubic yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years (7645.5 m3) or fraction thereof. Other Fees: Additional plan review required by changes, additions or revisions to approved plans 4 per hour* *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. TABLE A33B - GRADING PERMIT FEES* 0 to 100 cubic yards (40 m3 to 76.5 m3) ............................................................................... $60.00 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $60.00 for the first 100 cubic yards (76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction thereof. 1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $308.04 for the first 1,000 cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards (764.6 m3) or fraction thereof. 10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $513.60 for the first 10,000 cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. 100,001 cubic yards (7,645.6 m3) or more - $1,449.15 for the first 100,000 cubic yards (7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. Page 16 of 18 67 Other Inspections and Fees: 1. Inspections outside of normal business hours ......................................................... $90.00 per hour 2. Reinspection fees assessed under provision of Section 108.8 ................................ $70.00 per hour 3. Inspections for which no fee is specifically indicated ............................................. $70.00 per hour *The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project. **Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 17 of 18 68 CITY OF CENTERVILLE Anoka County, Minnesota SUMMARY OF ORDINANCE #___, SECOND SERIES NOTICE IS HEREBY GIVEN that, on January 22, 2020, Ordinance #94, Second Series, entitled AN ORDINANCE ADOPTING A FEE SCHEDULE FOR 2019 the City of Centerville, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance #94, Second Series the City Council has directed that a title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd 4. NOTICE IS FURTHER GIVEN that a complete, printed copy of Ordinance #____, Second Series is available for inspection by any person during regular office hours at the office of the City Clerk, 1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429-3232. NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and charges for various purposes. Section 1. This section adopts fees and charges including fees related to garbage/utility account certification, utility rates and charges, animal licensing, burning permits, fees for use of right-of-ways and excavations in streets, fees for business licensing, fees and deposits related building activities, fees for sign permits, development fees including fees in lieu of park dedications, planning and zoning fees, and fees for services including supplying copies and maps, and fees for vacation of streets and easements. Section 2. This section authorizes this summary of the ordinance be published in lieu of the entire text of the ordinance. Section 3. This section provides that the ordinance is effective on publication of this summary. NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this Public Notice. APPROVED this 22rd day of January, 2020. Published in the Quad Community Press on _________________________. . Page 18 of 18 69 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: January 8, 2020 Administration IX.2 TITLE OF ISSUE: 2020 Appointments BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is the 2020 list of appointments for your review and approval. The appointments remain mostly the same. Alternative committee assignments are shown in yellow. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to 2020 List of Appointments SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ List of Appointments Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 70 CITY OF CENTERVILLE RESOLUTION#20-001 A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2020 THE CITY OF CENTERVILLE RESOLVES: WHEREAS, the City Council of the City of Centerville met January 8, 2020 at City Hall and Mayor Paar and Council Members Koski, Lakso, Montain & Love were present; and WHEREAS, the City Council of the City of Centerville discussed appointments for the 2020 year, and THE CITY OF CENTERVILLE HEREBY RESOLVES, the following person(s) are hereby appointed to the named positions: Acting Mayor Appointee: Council Member Love Alternate: In order of seniority Check Signing Authority (2 of 3 must sign) Appointee: Mayor Paar Appointee: Council Member Love Appointee: City Administrator Statz Anoka County Fire Protection Council st (Qtrly., Last Thurs. 1 Month of Qtr., 7 p.m. Various Locations) Appointee: Council Member Montain Alternate: Council Member Love Centennial Fire District Steering Committee rd (Qtrly., 3 Thurs., 6:30 p.m. Circle Pines City Hall, 200 Civic Heights, Circle Pines) Appointee: Council Member Koski Appointee: Council Member Lakso Alternate: Mayor Paar Centennial Lakes Police Department Governing Board (Qtrly.,, 7 p.m. Centennial Lake Police Department, 54 North Road, Circle Pines) Appointee: Mayor Paar (required appointee) Appointee: Council Member Love Alternate: Council Member Koski North Metro Telecommunications Commission rdst (3 Wed., 6 p.m., Spring Lake Park City Hall, 1301 81 Avenue N.E., Spring Lake Park) Appointee: Council Member Montain Alternate: Mayor Paar Weed Inspector Appointee: Mayor Paar (required appointee) 71 COMMITTEES/COMMISSIONS Economic Development Authority (2 of 5 must be City Council Members) rd (3 Wednesday, 6:30 p.m., Council Chambers) 1. Michelle Lakso (or Jeff Paar), Council Member 2. D. Love (or Russ Koski), Council Member 3. Jim Weatherhead, Vice President 4. Jeff Hanzal, President 5. Michael Giovinazzo, Treasurer Parks & Recreation Committee st (1 Wednesday, 6:30 p.m., Council Chambers) 1. Kevin Waeghe (Chairperson) 2. Chris Bettinger 3. Heidi Errickson-Grahek 4. Brian Peterson 5. Suzanne Seeley 6. Kathy Freiermuth 7. Open Seat Council Member Liaison: Council Member Lakso Alternate: Council Member Montain Planning & Zoning Commission st (1 Tuesday, 6:30 p.m., Council Chambers) 1. Darrin Mosher (Chairperson) 2. Mark Haiden (Vice Chairperson) 3. Darrell Olson Jr. 4. Nick Twohy 5. Ben Fehrenbacher 6. Linda Broussard Vickers 7. Jon Krueger Council Member Liaison: Council Member Koski (or Love) Alternate: Mayor Paar Personnel Committee (Meets When Needed) 1. City Attorney Glaser 2. Mayor Paar 3. Council Member Montain Alternate: Council Member Love STAFF/CONTRACTED SERVICES Animal Control Otter Lake Animal Care Center/CLPD Escort (Dog(s) Only) 72 Attorney Smith & Glaser, Kurt Glaser Assessor Ken Toltzman Auditor Abdo, Eick and Meyers, Inc. Bond Counsel Eckberg Lammers Building Official Paul Palzer CERT Michelle Lakso City Engineer Mark Statz, PE & Consultant Stantec Drug Testing Total Compliance Solutions, Inc. Employment Medical Examinations North Memorial Clinics/Multicare Assoc. Emergency Services Directors (Civil Defense) Harlan Lundstrom (Fire Chief) James Coan (Police Chief) Paul Palzer (Public Works Director) Financial Advisor Northland Securities Fire Marshal Centennial Fire District, Fire Chief Harlan Lundstrom Fire Protection Centennial Fire District Housing and Redevelopment Authority (HRA) Anoka County HRA Insurance Agent of Record Paul Steffel Agency Investments & Official Depository MidwestOne Bank, RBC Dain, Morgan Stanley Official Paper The Quad Community Press w/Thursday Deadline Police Protection Centennial Lakes Police Department Recycling Coordinator/Solid Waste Representative Staff Solid Waste Advisory Committee Alternative Staff Deputy Weed Inspector Mr. Paul Palzer Passed by the City Council of the City of Centerville this 8th day of January, 2020. Mayor, Jeff Paar Attest: City Clerk, Teresa Bender 73 74 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: January 8, 2020 Administration IX.3 TITLE OF ISSUE: Resolution 20-002 - 2020 Pay Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is the proposed 2020 pay plan for your review and approval. Non-union staff salary adjustments are proposed at 2.75%, in alignment with the labor union contract. No PERA eligible staff salary adjustments are as shown on the attached plan and resolution. Proposed wages for these hourly employees aims to meet market conditions and maintain pay equity. COST AND SOURCE(S) OF FUNDING: Various costs and sources. Proposed Pay Plan is aligned with the adopted budget. REQUESTED COUNCIL ACTION: Motion to approve Resolution 20-002 - 2020 Pay Plan. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Pay Plan Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 75 January 2, 2020 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 Dear Honorable Mayor and City Council: City finance staff has modified the attached pay matrix to reflect a 2.75% Cost of Living Adjustment (COLA) which is in conformance with the approved 2020 budget. In addition to those positions covered by the matrix, the following pay adjustments are recommended for approval: Job 2019 2020 Seasonal Rink Attendant $10.00/hr $10.25/hr Seasonal Public Works Staff $10.75/hr $13.00/hr Seasonal Public Works (1 yr exp.) $11.25/hr $14.00/hr Seasonal Public Works (2 yr exp.) $12.25/hr $15.00/hr P&R Secretary $12.25/hr $13.00/hr Part Time Custodian $12.75/hr $13.00/hr Members of labor unions are covered under a separate agreement for salary adjustment and are not affected by the adoption of these pay rates. The labor union contract increase for 2020 is set at 2.75%. Pay adjustments, if approved, will be made effective on the first of the year. It is understood that exempt employees, covered by the pay matrix, earn a salary of the hourly rate listed in the matrix, multiplied by 2080, regardless of the hours worked. The his contract and will not receive a COLA at this time. 76 If the City Council is in agreement with the suggested pay increases, it would be appropriate to adopt the attached resolution to approve the 2020 Pay Plan as presented. Sincerely, Mark R. Statz, PE City Administrator/City Engineer Attachments: Pay Matrix 77 COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 20-____ A RESOLUTION ADOPTING THE PAY PLAN FOR 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, the 2020 General Fund Budget and Property Tax Levy were adopted by the City Council of the City of Centerville on December 11, 2020; and WHEREAS, the 2020 General Fund Budget includes an assumption of a general 2.75% increase in wage levels; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the Pay Plan is hereby adopted with a 2.75% increase for the Pay Equity schedule for all non-union, PERA-eligible employees as shown on the attached schedule; and BE IT FURTHER RESOLVED that the following be paid at the rates shown in the following table: Job 2019 2020 Seasonal Rink Attendant $10.00/hr $10.25/hr Seasonal Public Works Staff $10.75/hr $13.00/hr Seasonal Public Works (1 yr exp.) $11.25/hr $14.00/hr Seasonal Public Works (2 yr exp.) $12.25/hr $15.00/hr Part Time P&R Secretary $12.25/hr $13.00/hr Part Time Custodian $12.75/hr $13.00/hr Passed and Adopted by the City of Centerville this 8th day of January, 2020. ____________________________________ Mayor, Jeff Paar _________________________________ City Clerk, Teresa Bender 78 City of Centerville 2020 Pay Equity Schedule 0.0275 GradeStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8Step 9 1$ 14.88$ 15.76$ 16.62$ 17.51$ 18.37$ 19.26$ 20.14$ 21.01$ 21.89 $ 2,579.20$ 2,731.73$ 2,880.80$ 3,035.07$ 3,184.13$ 3,338.40$ 3,490.93$ 3,641.73$ 3,794.27 $ 30,950.40$ 32,780.80$ 34,569.60$ 36,420.80$ 38,209.60$ 40,060.80$ 41,891.20$ 43,700.80$ 45,531.20$ (1,830.40) 2$ 16.08$ 17.03$ 17.97$ 18.90$ 19.85$ 20.79$ 21.74$ 22.68$ 23.63 $ 2,787.20$ 2,951.87$ 3,114.80$ 3,276.00$ 3,440.67$ 3,603.60$ 3,768.27$ 3,931.20$ 4,095.87 $ 33,446.40$ 35,422.40$ 37,377.60$ 39,312.00$ 41,288.00$ 43,243.20$ 45,219.20$ 47,174.40$ 49,150.40$ (1,976.00) 3$ 17.36$ 18.37$ 19.40$ 20.42$ 21.43$ 22.46$ 23.49$ 24.50$ 25.52 $ 3,009.07$ 3,184.13$ 3,362.67$ 3,539.47$ 3,714.53$ 3,893.07$ 4,071.60$ 4,246.67$ 4,423.47 $ 36,108.80$ 38,209.60$ 40,352.00$ 42,473.60$ 44,574.40$ 46,716.80$ 48,859.20$ 50,960.00$ 53,081.60$ (2,121.60) 4$ 18.74$ 19.85$ 20.96$ 22.05$ 23.16$ 24.26$ 25.37$ 26.47$ 27.57 $ 3,248.27$ 3,440.67$ 3,633.07$ 3,822.00$ 4,014.40$ 4,205.07$ 4,397.47$ 4,588.13$ 4,778.80 $ 38,979.20$ 41,288.00$ 43,596.80$ 45,864.00$ 48,172.80$ 50,460.80$ 52,769.60$ 55,057.60$ 57,345.60$ (2,288.00) 5$ 20.24$ 21.43$ 22.62$ 23.81$ 25.01$ 26.20$ 27.38$ 28.57$ 29.78 $ 3,508.27$ 3,714.53$ 3,920.80$ 4,127.07$ 4,335.07$ 4,541.33$ 4,745.87$ 4,952.13$ 5,161.87 $ 42,099.20$ 44,574.40$ 47,049.60$ 49,524.80$ 52,020.80$ 54,496.00$ 56,950.40$ 59,425.60$ 61,942.40$ (2,516.80) 6$ 21.86$ 23.15$ 24.43$ 25.73$ 27.01$ 28.30$ 29.59$ 30.87$ 32.15 $ 3,789.07$ 4,012.67$ 4,234.53$ 4,459.87$ 4,681.73$ 4,905.33$ 5,128.93$ 5,350.80$ 5,572.67 $ 45,468.80$ 48,152.00$ 50,814.40$ 53,518.40$ 56,180.80$ 58,864.00$ 61,547.20$ 64,209.60$ 66,872.00$ (2,662.40) 7$ 23.45$ 24.83$ 26.21$ 27.59$ 28.97$ 30.34$ 31.73$ 33.12$ 34.48 $ 4,064.67$ 4,303.87$ 4,543.07$ 4,782.27$ 5,021.47$ 5,258.93$ 5,499.87$ 5,740.80$ 5,976.53 $ 48,776.00$ 51,646.40$ 54,516.80$ 57,387.20$ 60,257.60$ 63,107.20$ 65,998.40$ 68,889.60$ 71,718.40$ (2,828.80) 8$ 25.14$ 26.62$ 28.10$ 29.58$ 30.92$ 32.55$ 33.83$ 35.52$ 36.99 $ 4,357.60$ 4,614.13$ 4,870.67$ 5,127.20$ 5,359.47$ 5,642.00$ 5,863.87$ 6,156.80$ 6,411.60 $ 52,291.20$ 55,369.60$ 58,448.00$ 61,526.40$ 64,313.60$ 67,704.00$ 70,366.40$ 73,881.60$ 76,939.20$ (3,057.60) 9$ 26.98$ 28.56$ 30.16$ 31.73$ 33.32$ 34.91$ 36.50$ 38.09$ 39.66 $ 4,676.53$ 4,950.40$ 5,227.73$ 5,499.87$ 5,775.47$ 6,051.07$ 6,326.67$ 6,602.27$ 6,874.40 $ 56,118.40$ 59,404.80$ 62,732.80$ 65,998.40$ 69,305.60$ 72,612.80$ 75,920.00$ 79,227.20$ 82,492.80$ (3,265.60) 10$ 28.93$ 30.63$ 32.34$ 34.03$ 35.73$ 37.44$ 39.15$ 40.84$ 42.54 $ 5,014.53$ 5,309.20$ 5,605.60$ 5,898.53$ 6,193.20$ 6,489.60$ 6,786.00$ 7,078.93$ 7,373.60 $ 60,174.40$ 63,710.40$ 67,267.20$ 70,782.40$ 74,318.40$ 77,875.20$ 81,432.00$ 84,947.20$ 88,483.20$ (3,536.00) 11$ 31.02$ 32.86$ 34.68$ 36.51$ 38.33$ 40.15$ 41.97$ 43.80$ 45.62 $ 4,524.00$ 4,790.93$ 5,056.13$ 5,323.07$ 5,588.27$ 5,855.20$ 6,120.40$ 6,387.33$ 6,652.53 $ 54,288.00$ 57,491.20$ 60,673.60$ 63,876.80$ 67,059.20$ 70,262.40$ 73,444.80$ 76,648.00$ 79,830.40$ (3,182.40) 12$ 33.28$ 35.23$ 37.19$ 39.16$ 41.10$ 43.06$ 45.01$ 46.99$ 48.94 $ 5,768.53$ 6,106.53$ 6,446.27$ 6,787.73$ 7,124.00$ 7,463.73$ 7,801.73$ 8,144.93$ 8,482.93 $ 69,222.40$ 73,278.40$ 77,355.20$ 81,452.80$ 85,488.00$ 89,564.80$ 93,620.80$ 97,739.20$ 101,795.20$ (4,056.00) 13$ 35.66$ 37.79$ 39.89$ 41.98$ 44.09$ 46.18$ 48.28$ 50.39$ 52.49 $ 6,181.07$ 6,550.27$ 6,914.27$ 7,276.53$ 7,642.27$ 8,004.53$ 8,368.53$ 8,734.27$ 9,098.27 $ 74,172.80$ 78,603.20$ 82,971.20$ 87,318.40$ 91,707.20$ 96,054.40$ 100,422.40$ 104,811.20$ 109,179.20$ (4,368.00) 14$ 38.27$ 40.53$ 42.79$ 45.03$ 47.29$ 49.54$ 51.78$ 54.04$ 56.30 $ 6,633.47$ 7,025.20$ 7,416.93$ 7,805.20$ 8,196.93$ 8,586.93$ 8,975.20$ 9,366.93$ 9,758.67 $ 79,601.60$ 84,302.40$ 89,003.20$ 93,662.40$ 98,363.20$ 103,043.20$ 107,702.40$ 112,403.20$ 117,104.00$ (4,700.80) 15$ 41.06$ 43.47$ 45.90$ 48.29$ 50.71$ 53.13$ 55.55$ 57.96$ 60.38 $ 7,117.07$ 7,534.80$ 7,956.00$ 8,370.27$ 8,789.73$ 9,209.20$ 9,628.67$ 10,046.40$ 10,465.87 $ 85,404.80$ 90,417.60$ 95,472.00$ 100,443.20$ 105,476.80$ 110,510.40$ 115,544.00$ 120,556.80$ 125,590.40$ (5,033.60) current as of 6-18-19 City Administrator 201820192019 48.0849.2850.48 $ 8,333.33$ 8,541.67$ 8,750.00 $ 100,000.00$ 102,500.00$ 105,000.00 79 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: January 8, 2020 Public Works TITLE OF ISSUE: Pickup Truck Replacement BACKGROUND AND SUPPLEMENTAL INFORMATION: We have received price summary sheets on 2020 Chevy pickup trucks to replace the existing 2005 Chevy 2500 4x4 plow truck, the 2008 Ford F150, and also the 2000 Ford Ranger truck. Two new trucks would be 2020 Chevy 2500 4WD Double cabs. We will mount the undercarriage and Boss plow purchased last year on one of them. The other is a 2020 Chevy 1500 2WD Double cab for the summer employees. The base price summary sheet prices before taxes and fees for the trucks are $30,625.18 and $23,728.38. All trucks will need warning lights installed along with vehicle registration tax and licensing costs. COST AND SOURCE(S) OF FUNDING: Fund 409 - Capital Replacement REQUESTED COUNCIL ACTION: Approval for purchase of three pickup trucks SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ King Quotes Other (specify) ____________ _____ _____ Love _____ _____ Paar Memorandum _______________________________________________________________ _____ _____ Koski Vehicle Replacement Spreadsheet _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 80 Memorandum Date: January 8, 2020 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer Paul Palzer, Public Works Director From: Bruce DeJong, Finance Director Item: 2020 Vehicle Purchases and Vehicle Replacement Schedule City staff has discussed the Capital Improvement Plan (CIP) with the City Council several times during the past year in conjunction with the annual operating budget. Taking City Council member suggestions, we have made several changes to the preliminary draft. While we have discussed this topic at length, there has never been any official council action to solidify our planning. There has been considerable discussion regarding replacement cycles for Public Works vehicles. Staff is recommending that we replace pickups on a six year schedule. The reasoning for this is because the plow attachments generally start to require extensive maintenance and repair after six seasons of plowing. This way we can replace the pickup and plow at the same time. Obviously we are not going to put a plow on the two-wheel drive pickups for summer The pickup replacements have been changed based on lack of a state contract in 2019. We had planned to replace two vehicles in 2019, two in 2020, and two in 2021. Since the state now has a contract, we recommendd replacing three in 2020 and three in 2021. The dump trucks are still in decent shape. The Public Works Director recommends extending the replacement schedule out to 24 years based on their condition. We have changed those out and reduced the trade-in value based on council recommendations. The pricing of new vehicles has been updated to current values. The replacement of the newly purchased vehicles have been updated to reflect a 2% per year increase in price, which tracks recent trends in the vehicle market. 81 The trade-in values have been changed to reflect which equipment is being replace in each year. These values are conservative, meaning lower than existing Kelley Blue Book Private Party values. The funding plan is based on the existing plan where we increase the transfer from the General Fund tax levy by $5,000 again in 2021, and 3% per year thereafter. This plan also anticipates transfers from the Water and Sewer Funds in the amount of $11,000 total ($5,500 each) for 2020 and increasing that by 3% per year thereafter. With these assumptions, we are able to balance out all expenditures through 2029 with a minor dip into negative fund balance in 2028. This seems reasonable given the revenue constraints that we have imposed on ourselves. The City Council will certainly have more flexibility in how to fund capital replacements as the debt service tax levy drops to zero from the current $457,000 by 2029. The other thought from the Public Works director is in regards to bobcat replacements. There was a program several years ago for a guaranteed trade-in on an annual basis that would allow us to get a new piece of equipment each year for a nominal sum of around expenditures and the second which turns capital expenditures into much smaller operating budget expenditures. We are not certain this program will be available when we plan to replace the bobcats, but it is worth consideration if it does. With all these considerations, staff strongly recommends that the City Council authorize the purchase of three pickups from the State Contract in 2020. Attachment: Vehicle Replacement Spreadsheet 82 83 84 85