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HomeMy WebLinkAbout2020-02-12 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, February 12, 2020 6:30 p.m. COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING None APPROVAL OF MINUTES December 12, 2019 City Council Meeting Minutes (pg. ) January 8, 2020 City Council Meeting Minutes (pg. ) January 22, 2020 City Council Meeting Minutes (pg. ) CONSENT AGENDA City of Centerville Claims through February 12, 2020 Claims (Check #33259-33305) & (1474E-1480E) (pg. ) Centennial Lake Police Department Claims through February 7, 2020 (Check #13034-13073), w/Payroll Check #13031-13033, Health Partners & MN Dept. of Revenue (pg.) Centennial Fire District Claims thru January 28, 2020 (Check #8728-8741) w/Voided Check #8727 (pg. ) Successful Performance Review James Huisenga, Step Increase from Grade 6, Step 1 to Grade 6, Step 2 (pg. ) unty Regional Economic Development Donation of Lights (pg. ) Tort Liability Limit Coverage (pg. ) Main Street (Pending Successful Background Check) (pg. ) Purchase of Administrative Offices Scanners (pg. ) OLD BUSINESS None NEW BUSINESS Conditional Use Permit Revisio Villas (pg. ) City Council Work Session Schedule (pg. ) X.COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report (pg. ) 3.Council Reports a.Lakso Parks and Recreation Committee Anoka County Fire Protection Council Fire Steering Committee b.Love Police Governing Board Economic Development Authority c.Koski Planning & Zoning Commission Fire Steering Committee d.Montain North Metro Telecommunications Commission e.Paar Police Governing Board Economic Development Authority Other Mayoral Reports XI.ADJOURNMENT INFORMATIONAL MATERIAL Prism TV Discontinuance MEETING REMINDERS County Commissioner Special Election ELECTION DAY Presidential Nomination Primary Absentee/Early Voting Starts Frid ELECTION DAY s Community Parish Center, 7:00 change due to election** CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING December 11, 2019 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on December 11, 2019 at City Hall, 1880 Main Street. COUNCIL WORKSESSION I.CALL TO ORDER Mayor Paar called the meeting to order at 5:35 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz Legal Counsel Kurt Glaser Finance Director Bruce DeJong II.ITEMS OF DISCUSSION a.Storm Water Utility Fund Review b.City Hall Renovation III.ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:25 p.m. All in favor. Motion carried. COUNCIL I.CALL TO ORDER Mayor Paar called the meeting to order at 6:34 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso 3 City of Centerville Council Meeting Minutes December 11, 2019 Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Glaser Finance Director Bruce DeJong II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Mayor Paar addressed the high school students in the audience and stated that whether the meeting is completed or not, they would be released at 8:00 p.m. He suggested that they take notes on basic topics and if they had questions they should ask. ontain Donation under the Consent Lawn & Turf Agreement to Mediation (Appointment of Council Member Attendee) under Old Business. Motion by Council Member Koski, seconded by Council Member Love to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV.APPOINTMENTS/PRESENTATIONS 1.None. V.PUBLIC HEARINGS 1.Truth in Taxation Motion by Council Member Love, seconded by Council Member Koski to Open the Truth in Taxation Public Hearing at 6:37 p.m. All in favor. Motion carried. Finance Director DeJong stated that the City is required to hold a public hearing and receive input from the public regardit and Tax Levy. He stated that Anoka County will be spreading the of the City. He stated that this is an increase of .45% from 2019. He also stated that the City must balance their revenue with their expenditures of $2,710,633 as proposed by Council. Finance Director DeJong reviewed the major changes in expenditures and revenues for 2020, levy trends from 2014-2020 and stated that for a median home value of $263,250 the estimated City taxes would be an increase of approximately $9. He also stated that Page 2 of 9 4 City of Centerville Council Meeting Minutes December 11, 2019 individual property taxes may be higher or lower due to remodeling and location of the home. Mayor Paar reminded residents that the $9 was an average and that each home is specific. Mayor Paar thanked all staff for their efforts and stated that Council has been working on the 2020 Budget since May and that they do not take this process lightly. Council Member Koski questioned slight changes and Finance Director DeJong stated that the budget does reflect Council last discussions. Council Member Koski and Love both thanked staff for their work on this item. Council Member Love suggested that Old Business, Item #4 be addressed prior to #1 due to Calling the 2015A Bonds and paying that item in full. Council Member Lakso stated that Council has been diligent in their discussions and decisions as it relates to the 2020 Budget and Levy. Motion by Council Member Montain, seconded by Council Member Koski to Close the Public Hearing at 7:02 p.m. All in favor. Motion carried. Motion by Council Member Love, seconded by Council Member Montain to Move Item #4 under Old Business to Item #1. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. Not Available. VII. CONSENT AGENDA 1. City of Centerville Claims through December 11, 2019 (Check #33117-33158) & E-Check #1429E-1441E 2. Centennial Lakes Police Claims through December 4, 2019 (Check #12910- 12966), US Bank, Payroll Check #12932-12934 & 12941-12942 3. Centennial Fire District Claims through November 12, 2019 (Checks #8673- 8682) & Payroll Checks #8668-8672 4. Adopt 2020 Meeting Calendar 5. l (Subject to Successful Background Check) 6. Council Member Montain Donation of North Metro Telecommunication Commission Stipend - $405 Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Montain reminded Mayor Paar of the addition of Item #6. Council Member Love requested that Item #4 be pulled for discussion. Page 3 of 9 5 City of Centerville Council Meeting Minutes December 11, 2019 Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Items #1-3 & 5-6 as Presented. All in favor. Motion carried. Council Member Love stated that multiple meetings take place on Wednesday evenings and may be Council would desire to consider changing the meeting to something other than Wednesdays. Lengthy discussion took place with all Council Members participating in the discussion. Administrator Statz stated that this has been discussed in the past and could be taken under advisement for discussion in the future. Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Item #4, 2020 Meeting Calendar as presented. Administrator Statz stated that the meeting calendar has not been approved in the past but he decided to place it on the agenda for discussion and consideration. All in favor. Motion carried. VIII. OLD BUSINESS Finance Director DeJong stated that the resolu and the first call date is February 1, 2020. He also stated that Council understood that upon the sale of the two City owned parcels (Commerce Drive - Shovel Ready, Ruffridge-Johnson and Midwest Best Water). Finance Director DeJong stated that by paying off the bond the City will save over $10,000 a year. He commended Council for being prudent financially and recommended approval. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. Several Council Members stated that by paying this debt off it will assist in the levy remaining stable throughout the upcoming years. All in Favor. Motion carried. 1. General Fund Budget and Tax Levy Discussion was held earlier in the meeting. Motion by Council Member Love, seconded by Council Member Koski to Adopt Res. #19- Levy. All in favor. Motion carried. 2. and Authorizing Advertisement for Bids Page 4 of 9 6 City of Centerville Council Meeting Minutes December 11, 2019 Administrator Statz stated that in order to move forward with the project, the Plans and Specifications and authorizing the advertisement for bids needed to be completed. He stated that following the receipt of bids which would be January 21, 2020 the Council would then consider calling for Ordering Preparation of Proposed Assessments and calling for a hearing on those Assessments. Council Member Koski questioned the increase of approximately 150,000 since the feasibility study in June. Administrator Statz stated that the majority of the costs were associated with storm water and the future redevelopment of the downtown. Additional discussion took place regarding bids, climates for bids, future assumptions associated with the project. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt Res. #19- Advertisement for Bids as Presented. All in favor. Motion carried. 3. Application for Rice Creek Watershed District Stormwater Management Grant Program Administrator Statz stated that Council should be aware that the City was successful in receiving a grant for $100,000 from Metropolitan Council associated with th stormwater reuse system at LaMotte Park. He stated that he estimated that the improvements to the system would exceed the current grant amount and additional funding would ensure that all facets are completed at one time. Discussion ensued regarding design, ponding, obtaining permission to pump water onto others property, accounting for credits and metering of gallons of water pumped. Motion by Council Member Lakso, seconded by Council Member Love to Authorize the Submission of an Application for Rice Creek Watershed District Stormwater Management Grant. All in favor. Motion carried. 4. Previously discussed as Item #1. 5. Water Base Rate Discussion Administrator Statz stated that Council has discussed this item in the past and Council has requested additional information as to how the would affect current high-end commercial/institutional water users. Administrator Statz stated that the current calculation for these entities is one WAC unit multiplied by the base rate of $14.85 which is the same as any residential home. He also stated that with the amount of water usage, these entities are utilizing the system more and it is believed that a more equitable system could be achieved by multiplying the number of SAC units determined by Metropolitan Council would Page 5 of 9 7 City of Centerville Council Meeting Minutes December 11, 2019 be more equitable. He stated that a cap of 5 units would make this system more palatable for those high volume users. for base fees, current SAC amounts, capping at five (5) units, businesses involved and additional fees. Lengthy discussion ensued regarding the options, equality and fees rather than taxes. Future review was requested by Council. Motion by Mayor Paar, seconded by Council Member Love to Approve Option #4 (Commercial/Residential Base Rate - $13.85/Bi-monthly) with a Cap of SAC Units Being 5. Council Member Montain Opposed. Motion carried. 6. Review 2020 Appointments Administrator Statz stated that this items was only review as some Council Members may be on more Committees than others due to personal, work, travel schedules and commitments. He stated that he felt that discussion would aid in appointments for the first meeting of the year. Lengthy discussion was had by Council and it was determined that Council Member Lakso would be appointed to the Anoka County Fire Protection Council with Council Member Montain being the alternate; Mayor Paar would serve on EDA; Council Member Love would serve as alternate for Planning & Zoning Commission. Administrator Statz stated that additional discussion could be had in January regarding the item if needed. 7. Schedule Date for Council Retreat Administrator Statz stated that scheduling for a Retreat has been difficult due to schedules and availability of venues. Lengthy discussion ensued and it was determined that all Council Members were available on Council requested a reminder email. 8. ation (Appointment of Council Member Attendee) Administrator Statz stated that there are issues and all parties have agreed to attend mediation with Anoka County Mediation Services. Administrator Statz questioned whether a Council Member or two attend. He stated that he has been requested to be there along with City Attorney Glaser. Attorney Glaser stated that if no attorneys are there then he will not be there. City Attorney Glaser explained that all parties will be in attendance to attempt to find common ground with the complaints. Page 6 of 9 8 City of Centerville Council Meeting Minutes December 11, 2019 Motion by Council Member Love, seconded by Council Member Montain to Authorize Two (2) Members of Council (Council Member Koski and Mayor Paar) to Attend. All in favor. Motion carried. NEW BUSINESS 1. None. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated that his report was forwarded to Council via email and that he would answer any questions that were asked. Mayor Paar also stated that the Financial Reports were forwarded via email. Finance Director DeJong stated that several investments due to the need of paying the previously discussed bond and debt payment of over 1.4 million in January and a street project in the summer. He also stated that staff is diligently seeking investment avenues and working on a cash flow plan for the next five years. City Attorney Glaser entered into a new partnership with four (4) additional attorneys who will be representing up to nine (9) cities. Council Reports a. i. Council Member Lakso preferred to have someone that attended provide a recap. ii. Council Member Lakso stated that comments were made regarding the marketing video that has been made with an attempt to showcase the community and available properties for sale owned by the City and the technology corridor. She explained that the EDA is considering producing a rendering of proposed buildings that could fit on 1737 Main Street as the parcel is unique and of smaller size. iii. Council Member Lakso stated that there was no meeting was held. Administrator Statz gave a review of the December 4, 2019 meeting. He stated that the first of two (2) Skate/Sled nights would be held on January 10, 2020. He reported that this would be the first year in several that there would not be horse drawn hayrides. He did stated that a representative of Wargo Nature Center would have kick sledding, snowshoeing and fat-tire bikes available for individuals to utilize. He reported that the Committee approved usage of the hockey rink for might teams and the Centennial Little Leagues use of the baseball fields during the summer. He stated that the Committee was looking to host a new event which will coincide with the Waterski Show on Thursday evenings (farmers market/food trucks vendors for mid-June Page 7 of 9 9 City of Centerville Council Meeting Minutes December 11, 2019 through mid-August. Administrator Statz stated that the City is looking for a volunteer coordinator for the event. b. i. Council Member Love stated that he attended the meeting where an officer was sworn in, Life Saving and Stork awards were given along with discussions regarding renewal of Officer and Sergeant contracts. He also reported that discussions also took place regarding body cameras, increase in auditor fees and Department. ii. Council Member Love stated that the EDA is considering contracting with Broker, Mr. Mike Brass to provide renderings of buildings for the City owned property at 1737 Main Street. He also stated that the site is unique and without an eye for visioning, prospective buyers may have difficulty visualizing a building and use of the property. City Administrator Statz stated that rendering would also include pricing for a speculative building assisting a developer in determining a rate of return. c. Koski i. Planning & Zoning Commission the Planning & Zoning Commission meeting was cancelled. ii. Fire Steering Committee i stated that no meeting was held. He congratulated Mr. Tedd Peterson on the completion of his 20 years of service and hoped he had a speedy recovery following surgery. Administrator Statz stated that the Centennial Fire Department Station 3 hired two (2) new part-time firefighters. Administrator Statz stated that six (6) candidate have applied for volunteer firefighter and that they would be making offers to two (2) candidates. He reported that the Fire District is looking for duty-crew individuals which would remedy additional costs and provide for staffing during day-time hours. He encouraged individuals to become a part of their community by volunteering. d. Montain i. North Metro Telecommunications Commission Montain stated that both the November and December meetings were cancelled and that the North Metro TV is available on Roku and AppleTV. ii. Council Member Montain stated that a special meeting was held where a motion was passed for the budget Page 8 of 9 10 City of Centerville Council Meeting Minutes December 11, 2019 cycle to be completed in January when previously this was completed in April. e. Paar i. Council Member Love reported previously. ii. Mayor Paar reviewed the upcoming meetings for January, congratulated Mr. Peterson on his 20 years of servi Minutes would be completed the following week and thanked Council for their service. Mayor Paar stated however individuals choose to celebrate the Holidays to please not drink and drive. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Lakso to Adjourn the December 11, 2019 City Council Meeting at 8:41 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9 11 CITY OF CENTERVILLE COUNCIL MEETING January 8, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled City Council Meeting on January 8, 2020 at City Hall, 1880 Main Street. COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Administrator Statz stated that Item #1 under New Business should reflect that it is the first reading. Motion by Council Member Love, seconded by Council Member Montain to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Susan Vento, Metropolitan Council Representative Ms. Susan Vento introduced herself to Council and gave a brief synopsis of her background and duties. She stated that Centerville was an amazing community. She stated that she is eager to become involved in the communities that she represents and desires to serve in the best interests of the taxpayers. She asked whether Council had any questions they desired to be answered. 12 City of Centerville Council Meeting Minutes January 8, 2020 Council as a whole thanked Ms. Vento for her attendance and opportunity for them to meet her. They desired to have her attend events in Centerville to provide her with an opportunity of becoming familiar with the community and its residents. Ms. Vento stated that process for being appointed by the Governor was lengthy and both he and the Lieutenant Governor were extremely involved in the process Mayor Paar stated that the previous representative was not involved, active or familiar with the community which has left a sour taste for the Metropolitan Council. He stated that he desired to believe that meeting Ms. Vento was a step in the right direction for a lasting relationship. He also stated that it is key that the representative know and understand the concerns for the community which will in turn provide the City with better representation. Mayor Paar stated that the City is available for any questions or concerns that Ms. Vento may have and that we look forward to a constructive relationship V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. November 13, 2019 City Council Meeting Minutes Mayor Paar stated that updated minutes had been forwarded to Council for consideration. Motion by Council Member Koski, seconded by Council Member Montain to Approved the Updated Minutes. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through January 8, 2020 (Check #33159-33206 & 33207-33222) & (E-Check #1442E-1453E) 2. Centennial Lakes Police Claims through December 23, 2019 (Check #12967- 12998) & Payroll Check #12969-12971 3. Centennial Fire District Claims through December 23, 2019 (Checks #8702- 8712), Payroll Checks #8697-8701, US Bank & WEX Bank 4. Bayview Villas Letter of Credit Reduction Request 5. 6. Bald Eagle Waterski Club Permit 7. LaMotte Park Stormwater Re-Use System Expansion Grant Agreement and Engineering Proposal Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Koski requested that Items #4, 6 and 7 be removed for discussion. Page 2 of 7 13 City of Centerville Council Meeting Minutes January 8, 2020 Motion by Council Member Love, seconded by Council Member Montain to Approve the Consent Agenda Items 1-3, and 5 as presented. All in favor. Motion carried. Item #4 - Council Member Koski had concerns regarding the letter of credit reduction. City Administrator Statz stated that it is customary to reduce the letter of credit upon the installation of infrastructure and its acceptance by the City. He stated that staff felt that retaining $50,000 for the final layer of asphalt for the street, repairs of the street near the entrance and within the cul de sac and minor items could be covered by that amount. He reported that the majority of costs that remain are associated with the lakeshore and the winter season is the best time resolve these items. Item #6 - Council Member Koski asked the differences in the previous agreement comparative to the new agreement. Administrator Statz stated that the Parks & Recreation Committee felt that the Bald Eagle Water Ski Club was a good partner with the City and that no fee other than one (1) dollar should be charged. He stated that items were updated regarding the practice dock and jump along with staying away from manhole on the site. the costs associated with the upgrades to the existing irrigation system at LaMotte Park and requested clarification. Administrator Statz stated that previously the City received news that we were awarded a grant from the Metropolitan Council for $100,000 with a 25% City match. He stated that if the City expended at least a total of $133,333 the 25% would be $33,333 with the entire amount of $100,000 being granted. He commented that the estimated project amount was $192,000. Council Member Koski had concern regarding the proposed engineering fees associated with the project and Administrator Statz stated that they would be expended from the grant funding. Administrator Statz stated that the City could earn credits if the system is enlarged or the area encompassing the system was enlarged. These credits could be used toward the Downtown Street Project rather than funding raingardens and runoff options required by RCWD. Council Member Koski asked whether the City went out for bids on the project and Administrator Statz stated no as Stantec originally designed the irrigation system and they are familiar with the project. Council Member Koski stated that he would feel more comfortable if bids were obtained in the future. Council Member Montain stated that he felt that the proposal of $92,000 seem expenditures associated with the project and he also had concerns regarding liability with placing City equipment on privately owned property to gain credits. Council Member Montain requested additional information on the breakdown of the grant amount and the 25% matching City funds. Administrator Statz stated that he would forward an email to the entire Council. Council Member Montain reminded Council that they are approving the grant agreement ($100,000) and the hiring of Stantec as the engineering provider for the project ($29,400). Council Member Love questioned whether the City could place equipment on private property. Administrator Statz stated that the equipment that would be placed on the Church property would be more traditional irrigation rather than a gun style. He also stated that an agreement would need to be entered into which would clarify indemnification. City Attorney Glaser stated that an agreement would need to be mutually acceptable and dependent upon the scope of the project relating to private property. Discussion ensued regarding the funding being expended from the Storm Water Funds, Legal and Staff time, utilizing land versus ponding for the downtown Page 3 of 7 14 City of Centerville Council Meeting Minutes January 8, 2020 redevelopment project, the importance of servicing LaMotte Park and Hidden Spring Park with the project and private property housing City equipment that potentially could be sold in the future. Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Items #4, 6 & 7 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. econd Series (First Reading) Administrator Statz stated that the presented Ordinance incorporates changes from the previous meeting relating to water base rates along with electrical fees being adjusted slightly to coincide s that he provides service to. City Attorney Glaser stated that this is the first reading and no action is needed. 2. Mr. Carter Johnson, Press Publications introduced himself to Council, stated that they have 30 full- time equivalent employees, they provide benefits to their employees and appreciate the partnership that they have with the City. He stated that they continue to grow and have recently added new technology (job board, search engine, and the ability to boost advertisements. He also stated that the paper is available in various forms (print, on line, etc.) He stated that subscriptions are available. Council thanked Mr. Johnson for the working partnership that are had, the coverage of events and honesty of the writing. Lengthy discussion ensued regarding the previous discussion of attempting to accommodate individuals and their schedules with regards to meetings and the Police and Fire meetings are extremely active at this time with the impending retirements of staff. Administrator Statz stated that he had highlighted several areas which could be modified. Administrator Statz made a suggestion that Council Member Lakso serve on the Anoka County Fire Protection Council and making Council Member Montain an alternate. Council Member Love offered to be an alternate on the Planning & Zoning Commission. Mayor Paar offered to serve on the EDA. Discussion ensued regarding the use of Outlook for sending invites as reminders to Council Members about upcoming meetings. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the 2020 Appointment with the Following Changes: Appoint Council Member Lakso to serve on the Anoka County Fire Protection Council w/Council Member Montain the Alternate; Mayor Paar to serve on the EDA. All in favor. Motion carried. Page 4 of 7 15 City of Centerville Council Meeting Minutes January 8, 2020 3. Administrator Statz stated that non-union employees and hourly part-time staff generally receive the same benefits as union labor employees. He stat increase is 2.75% and is the last of a three year contract. He stated that he recommended pay increase for Public Works Seasonal employees as the City needed to remain competitive in salary. Discussion ensued regarding the retention of Public Works Seasonal employees for years three (3) and four (4) and a dollar increment for each year of experience. Motion by Council Member Koski, seconded by Council Member Love to Adopt Res. #20- nts) & the Addition of an Increment of One (1) Dollar for Individuals that Return for Years Three (3) and Four (4) Associated with Seasonal Public Works Positions. All in favor. Motion carried. 4. Pickup Purchases Finance Director DeJong provided Council with a handout listing Public Works Capital Assets and stating that Council projected purchasing two (2) new vehicles in 2019, 2020 and 2021. He s purchasing contract and Council consideration. He also stated that Council transferred $50,000 into the Capital Asset Replacement Fund in 2018 in anticipation for that purchase. He reviewed the revised replacement schedule with Council stating that staff is proposing to replace three (3) vehicles this year and three (3) next year. He stated that Council is scheduled to transfer $11,000 from the Water and Sewer Funds in 2020 and each successive year following will include a 3% transfer. He also stated that with the anticipated Kelley Blue Book Private Party Values there would be a minor dip into negative fund balance in 2028. He felt that the City was being extremely conservative with numbers. Discussion also took place regarding replacement of bobcats and a previous program which would allow for a guaranteed trade-in on an annual basis for a fee of approximately $2,000. Staff stated that upon replacement, additional research would be completed regarding this item. Lengthy discussion ensued regarding the possibility of two (2) purchases per year, the necessity of having needed tools to complete job, additional staff, the possibility of utilizing a UTV instead of a full-sized truck for seasonal staff and needs and the ability to adjust the plan. Public Works Director Palzer stated Staff requested a 2-wheel drive in an attempt to save money as the seasonal employees do not tow or plow. Lengthy discussion was had regarding purchasing 4-wheel drive vehicles which would have a better resale value and all-around usage. Motion by Mayor Paar, seconded by Council Member Montain to Purchase Two (2) 2020 Chevrolet Silverado 2500 Double Cab 4 x 4 Vehicles and One (1) 2020 Chevrolet Silverado 1500 Double Cab 2 x 2 Vehicle as Presented Through the State Purchasing Contract from Karl Chevrolet, Inc Page 5 of 7 16 City of Centerville Council Meeting Minutes January 8, 2020 Lengthy discussion ensued regarding purchasing a 2-wheel drive versus 4-wheele drive, costs, usage and return on investment. Council Member Montain retracted his second. Mayor Paar Amended the Motion, seconded by Council Member Love to Purchase Two (2) 20202 Chevrolet Silverado 2500 Double Cab 4 x 4 Vehicles and One (1) 2020 Chevrolet Silverado 1500 Double Cab 4 x 4 Vehicle. Council Member Montain Opposed. Motion carried. Consensus of Council was to have an April/May Work Session to discuss the Vehicle Replacement Schedule (CIP). X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated that he did not complete a written update. He reported that Planning & Zoning held a public hearing regarding an Interim Use Permit for a Proposed Memory Care Facility and that Council would be discussing their recommendation in February. He also reported that the Parks & Recreation Committee reviewed skate night activities in preparation for their annual Skate and Sled Night. He stated that there would be no hayrides this year but fat tire bikes, kick sleds and sledding. He reminded Council of their retreat scheduled for February 1, 2020 frm. at the Hugo City Hall in the Oneka Room. He stated that it is an official City meeting and open to the public. Council Reports a. Council Member Lakso stated that the Parks & Recreation Committee meeting is currently taking place in Administrative offices and she is unable to attend. i. Council Member Lakso reported that Ms. Angel Conley has volunteered to coordinate food vendors/farmers market on the same evening as the waterski shows. She stated that she was very competent. ii. Centennial Fire District Council Member Lakso stated that they would be meeting on January 16, 2020. iii. Council Member Lakso stated that they would be meeting on January 23, 2020. b. i. Council Member Love stated they would be meeting on February 10, 2020. ii. Council Member Love stated that the meeting was held on December 18 where discussions took place regarding a strategic plan for 2020 and the President, Jeff Hanzal would rategic Plan at the next meeting. Page 6 of 7 17 City of Centerville Council Meeting Minutes January 8, 2020 c. Council Member Love stated that it was held on December 26, 2019 where they approved the contracts for Sergeants, Officers and the Lieutenant. He stated that it was anticipated that the Chief would be retirement shortly and they are considering hiring a consultant for filling the position. d. Koski i. Planning & Zoning Commission a Public Hearing was held for a Memory Care Facility to be constructed at 1825 Main Street next door to Center Mart and Apple Academy. He stated that the facility would have 16 units. He stated that staff and the Commission had concerns regarding the use of public safety services, licensing, Interim Use Status versus Conditional Use Status and when an Interim Use Permit should be modified to a Conditional Use Permit. He felt that it was excellent discussion. ii. Fire Steering Committee next meeting was scheduled for January 16, 2020. e. Montain i. North Metro Telecommunications Commission Montain stated that their next meeting would be held on January 15, 2020. f. i. Mayor Paar stated that their next meeting was scheduled for February 10, 2020. ii. Mayor Paar reviewed the upcoming events schedule for the audience and reminded them to get out and vote. He stated that all information is stated that the Centerville Lions fishing contest was coming up in February and interested individuals to their Facebook for more information. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the January 8, 2020 City Council Meeting at 8:44 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7 18 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING January 22, 2020 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on January 22, 2020 at City Hall, 1880 Main Street. COUNCIL WORK SESSION I. CALL TO ORDER Acting Mayor Love called the meeting to order at 5:30 p.m. ROLL CALL PRESENT: Acting Mayor D. Love Council Member Russ Koski Council Member Matt Montain ABSENT: Mayor Jeff Paar Council Member Michelle Lakso STAFF: City Administrator Mark Statz Finance Director Bruce DeJong II. ITEMS OF DISCUSSION 1. 2020 Downtown Street & Utility Project a. Review Schedule b. Assessment Policy Decisions c. Off Street Parking Accommodations 2. Stormwater Utility Fund Review Mr. Steve King, 1724 Sorel Street, Mr. Al LaMotte, 1643 Heritage Street and Mr. Greg Witzel, 7289 Brian Drive were in the audience. III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:25 p.m. All in favor. Motion carried. COUNCIL I. CALL TO ORDER Acting Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL 19 City of Centerville Council Meeting Minutes January 22, 2020 PRESENT: Acting Mayor D. Love Council Member Russ Koski Council Member Matt Montain ABSENT: Mayor Jeff Paar Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Glaser Finance Director DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Love provided an opportunity for others to add or delete any items. Acting Mayor Love stated that Check #33254-33258 were added and 1464-1468E were added along with changing the January 22, 2019 date to 2020. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Jeff Hanzal, President of the EDA introduced himself to Council and stated that the EDA Vice President, Jim Weatherhead was also present. He reviewed the presented materials which included recapping 2019 accomplishments and reviewing their 2020 Objectives. Mr. Hanzal stated that the Authority worked closely with a videographer to create a marketing tool to market Centerville. Administrator Statz played the video for Council. Discussion ensued regarding the key elements of the video such as focus on land availability, redevelopment and drawing people in from a business perspective. It was anticipated that the video could be placed on the EDA web site and be presented at local economic events. Council Member Love thanked the Authority for their work. Council Member Koski stated that it was a great depiction of what they have accomplished over the past year and an understanding of their vision and goals. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES Page 2 of 8 20 City of Centerville Council Meeting Minutes January 22, 2020 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through January 22, 2020 (Check #33224-33258) & (E-Check #1456E-1468E) 2. Centennial Lakes Police Claims through January 13, 2020 (Check #12999- 13021), Payroll Check #13002-13003 & US Bank 3. Centennial Fire District Claims through January 14, 2020 (Check #8719- 8726), Payroll (Check #8719-8726), Voided Check #8727 & US Bank & Health Partners 4. 5. 6. Proclamation School Choice Week 7. Massage Therapy Establishment Renewa 1881 Main Street (Subject to Successful Background Check) 8. Acting Mayor D. Love provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Koski noted that on Consent Agenda, Item #4 Request for Council Action Form the Action requested referred to other items and it should be removed and replaced with appropriate language to approve the pay increase. Motion by Council Member Koski, seconded by Council Member Montain to Approve the Consent Agenda with the Above Stated Corrections. All in favor. Motion carried. VIII. OLD BUSINESS 1. 2020 Downtown Street & Utility Project a. Review Bids b. c. Administrator Statz reviewed the bids and stated that the bids are in alignment with the feasibility study and the amounts calculated for the proposed special assessments. He stated that staff has two (2) resolutions that the League of Minnesota Cities recommends (per State Statute) to move the project forward. Administrator Statz stated that following the assessment hearing, Council will consider awarding the project. He also stated that a Public Hearing will be held on February 26, 2020 with a notice going to the paper and to individual property owners. Staff has researched interest rates and is proposing the use of 3.5% as it is appropriate and the assessment length is proposed at 15 years. Page 3 of 8 21 City of Centerville Council Meeting Minutes January 22, 2020 Individual property owners will receive a notice specific to their property stating what the proposed assessment amount would be. Administrator Statz stated that five (5) bids were received, lowest bidder is a responsible bidder and completed work in other cities. Acting Mayor Love was concerned that the bids were apples to apples in comparison as there was a large span between highest and lowest bidder. Administrator Statz stated that Stantec utilizes EJCCs contracts which assist in outlining the project and he has a high level of confidence in the process. He also stated that bid bonds have been received at the same time as bids which also protect the City. He reported that the City has 60 days to accept the presented bids. Council Member Koski questioned whether there was concerns that the low bidder was from out of state and Administrator Statz stated no. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. ssed and Ordering Preparation of Proposed Assessment as Presented. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member Montain to Adopt Res. oposed Assessment as Presented. Discussion ensued regarding the assessment policy, calculations for assessments, term of 15 years and 3.5% interest may be modified at the hearinavailability at City Hall for viewing and maximum amounts charged to property owners. All in favor. Motion carried. Mr. Steve King, 1724 Sorel Street requested that a payment schedule be provided to residents so that they were aware of special assessment that would be charged on an annual basis. Administrator Statz stated that the rates are proposed/estimated until such time Council adopts the assessment roll and awards the bid. He stated that the City is not obligated to provide this but could. Finance Director DeJong stated that the assessments are only associated with the street project and not water or anything else. Administrator Statz stated that residents do have the opportunity to pay off the assessment without incurring interest by a certain date and those instructions are addressed in the notice and will be discussed at the next meeting. Administrator Statz stated that the water connection will be governed by City Code. Residents can apply for the CDBG grant which staff mailed out to th residents on the 16 of December. For clarification Acting Mayor Love stated that two items could change with the special assessments and that would be the term of the assessment and interest charged on the assessment. Mr. King stated that the taxpayer not only pays a portion of the project through special assessments or in full but also pays for the portion that the City states they will be paying. IX. NEW BUSINESS Page 4 of 8 22 City of Centerville Council Meeting Minutes January 22, 2020 1. ion for DEED Redevelopment Grant Program Administrator Statz stated that the City continues to work with Trident regarding the redevelopment of Block 7, that previously the City received a grant which encompassed the same area but with the economic down turn development did not happen and the City did not utilize the funding. He stated that the City could request to utilize those funds again to assist with infrastructure, soil correction and other costs. He stated that Staff feels that applying for assistance with infrastructure and soil correction would assist both Trident and the City. He stated that Trident has determined that rock piers are needed due to the soils in the proposed development area which adds to their costs to construct the building and makes it less financially feasible. Administrator Statz stated that the road costs would be the responsibility of the City with utilities a 50-50 match. He stated it would be nice to have the assistance of the grant funding, but proceeds from the grant would be taken by the City or the developer depending on what expenditures qualify and who paid for them. Council Member Montain stated that he felt it inappropriate to assist Trident in their development any more than the TIF that has been proposed. Administrator Statz stated that Trident had clearly stated that there was a gap in TIF financing and this assistance would compensate for some of the costs. Council Member Montain felt that the City was providing too much assistance for this development and if they walked away it would be to someone else. Council Member Koski stated that he was under the impression that soil sampling was completed by the City. Administrator Statz stated that at that time they were primarily focused on the water table for an underground parking. Throughout Tridents Due Diligence process they encountered soils that would require geopiers for their structure. Council Member Koski felt that taxpayer funds should not be utilized to finance a for-profit business venture. Administrator Statz stated that the purpose of assisting Trident or improving the downtown area is to entice development. Council Member Love asked whether if grant funding was utilized for the geopiers would, the City have to match the funding. Administrator Statz stated that no Trident would. Council Member Love asked whether Trident could make application for the grant. Administrator Statz stated the submittal from the City and was time sensitive and due on February 1, 2020. Council Member Love questioned the timing of the application and Administrator Statz stated that two (2) a year the grant was available for submission. He stated that he felt that the City could not wait the six (6) months to apply again as funding cannot be expended prior to receiving the grant. Council Member Koski stated that he concurred with Council Member Montain and the project had not yet been approved. Administrator Statz stated that City funds are not at risk. Acting Mayor Love called for a motion and with no motion given he called for a second motion. Item died due to lack of motion. 2. Page 5 of 8 23 City of Centerville Council Meeting Minutes January 22, 2020 a. Interim Use Permit b. Site Plan Administrator Statz stated that Gonion Group had submitted an application for Conditional Use Permit to construct a 16-unit memory care facility on the parcel located between CenterMart and Apple Academy (1825 Main Street) but through additional research it was determined that an Interim Use Permit would be more appropriate until such time as licensing has occurred. He also stated that they applied for Site Plan review. He reported that the Planning & Zoning Commission held a Public Hearing regarding the item at their last meeting with Mr. Phil Carlson, Engineer and City Attorney Glaser present. He explained that the Commission recommended approval of the Interim Use Permit and Site Plan. Administrator Statz stated that a representative was on hand to answer questions but the facility operators were unavailable to attend the meeting. They desired to have the item placed on the agenda to continue the process allowing for construction not to be delayed. Attorney Glaser stated that this is the first memory care facility for the operators who are currently unlicensed, there are concerns regarding public safety services utilized due to minimal staffing anticipated for the facility. He stated that there has been review over their anticipated staffing levels and hours. He stated that an Interim Use Permit would allow them the ability to obtain financing for the construction of the building, to operate, allow the City to gauge their usage of public safety services and determine whether a Conditional Use Permit in the future is appropriate. Planner Carlson stated that the use is a zoning. He stated that the facility is smaller in nature than most. He stated it is unclear how many times services will be utilized or if ever. He stated that he believed that an Interim Use Permit protected the City while allowing the facility operators to operate. It the City is not satisfied with the operation, the Interim Use Permit may be denied at review time which is one (1) year. He also stated that landscaping, parking, and screening concerns had been addressed. He stated that the site plan includes a fenced in patio which is allowable and protects the residents from wondering. Planner Carlson reported that there were three (3) conditions for recommending the site plan; landscaping and screening, exterior building materials and drainage/utility easement through middle of site vacation with developer incurring associated costs. He also stated that his recommendation would also include the an increase in emergency services are the responsibility of the applicant and not the City. Acting Mayor Love requested that Council Member Koski comment about the Public Hearing that was held at the Planning & Zoning Commission as he is the Page 6 of 8 24 City of Centerville Council Meeting Minutes January 22, 2020 liaison to the Commission. Council Member Koski stated that several members of the public were in attendance, were in favor of the project and that it was a for profit business. He also stated that he felt the operators where forthcoming, it appears to be a viable project and recommended for Council consideration by the Commission. Council Member Montain stated that it appears as policies are in place for patient lifts/falls but it remains to be seen if calls for public safety services are needed will be increased due to the facilities operation. Mr. Brian Stepan, Rust Architects, P.A. introduced himself to Council and discussed aesthetics, building materials and stated that these units are constructed to appear as though they are residential homes but also fit within retail type business areas. He stated that they attempted to break up the stone with windows and siding (hardyboard or LP). Administrator Statz stated that a textured masonry product would work well and withstand the elements of Minnesota. Acting Mayor Love stated that the Code requires a higher standard than other communities may but the City is excited to have them be a part of our community. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Interim Use Permit (IUP) Findings of Fact Addressed in Stantec Memo Dated January 22, 2020, Presented IUP Document and to Approve the Submitted Site Plan with the Recommendations Outlined in the Stantec Memo Dated January 22, 2020 with the Addition e for the City to place operating conditions on the facility to ensure that an increase in emergency service is the responsibility Language Added. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated that his report was forwarded to Council via email and that he would answer any questions that were asked. He reported that an additional individual was interested in constructing a 32-unit memory care facility recently. He also reported that attendance was high at the Skate/Sled Night event and he thanked all who volunteered and participated. Council Reports a. Council Member Lakso was absent from the meeting, no reports were given. i. ii. Centennial Fire District iii. Page 7 of 8 25 City of Centerville Council Meeting Minutes January 22, 2020 b. Reported that Mayor Paar was in a recent snowmobile accident and that he was recovering from surgery. He wished him well. Acting Mayor Love provided the audience with upcoming event information along with election dates. He reminded the audience that the February 1, 2020 Council Team Building Session would be held at the Hugo City Hall from 8:00 i. Police Governing Board - ii. c. Koski i. Planning & Zoning Commission the Planning & Zoning Commission for their dedication to the community and stated that as previously stated they held a public hearing regarding the Memory Care Facility and Site Plan. January 7, and PH and do such a good job and projects and proposals and appreciate them. Council Member Koski thanked Council Member Montain for his diligence regarding Storm Water and Thanked Matt into Stormwater concerns. ii. Fire Steering Committee - d. Montain i. North Metro Telecommunications Commission given. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the January 22, 2020 City Council Meeting at 7:58 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8 26 27 28 29 30 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 2/1/2020 - 2/7/2020Feb 07, 2020 12:33PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 02/2002/03/202013058ASPEN MILLS, INCBODY ARMOR TS783.27 02/2002/07/202013059ABRAMS & SCHMIDT LLCJAN LABOR RELATIONS14.50 02/2002/07/202013060COVERALL OF THE TWIN CITIES INCCLEANING SERVICE FEB780.00 02/2002/07/202013061DEPUTY REGISTRAR #150TABS DETECTIVE/CHIEF VEHICLES272.50 02/2002/07/202013062DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC276.17 02/2002/07/202013063E C S I, LLC2020 ANNUAL FIRE ALARM MONITORI360.00 02/2002/07/202013064EMERGENCY CONTRACTORSSNOW REMOVAL SERVICES FEB815.00 02/2002/07/202013065FRATTALLONES HARDWARE, INC.CHARGING CABLE12.99 02/2002/07/202013066KNOWLAN'S SUPER MARKETSHAND & DISH SOAP6.25 02/2002/07/202013067METRO SALES, INCCOPIER CONTRACT 1/1 TO 3/31/2084.03 02/2002/07/202013068QUILL CORPORATIONENVELOPES/FOLDERS/COPY PAPER203.87 02/2002/07/202013069CITY OF ROSEVILLEFEB IT SUPPORT3,816.00 02/2002/07/202013070SHRED-N-GO, INCSHREDDING54.73 02/2002/07/202013071SIGNS NOWGRAPHICS REMOVAL195.00 02/2002/07/202013072TELECIDE PRODUCTIONS, INCCOMPUTER MTC & SUPPORT JAN450.00 02/2002/07/202013073VERIZON WIRELESSSQUAD LAPTOPS JAN1,222.83 02/2002/07/20202020003MN DEPT OF REVENUEEFT-2019 SALES TAX76.00 Grand Totals:9,423.14 M = Manual Check, V = Void Check 31 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 1/29/2020 - 1/31/2020Feb 07, 2020 09:11AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 01/2001/31/20202020002U S BANKVISA ACH-GTS GOVERNORS HSEM C2,072.00 Grand Totals:2,072.00 M = Manual Check, V = Void Check 32 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 1/22/2020 - 1/28/2020Jan 28, 2020 04:13PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 01/2001/23/202013045DELTA DENTALFEB DENTAL1,086.00 01/2001/28/202013046ANOKA CO TREASURY OFFICE4TH QTR 2019 MDT ACCESS FEE690.00 01/2001/28/202013047ASPEN MILLS, INCUNIFORMS85.90 01/2001/28/202013048BCA4TH QTR CJDN ACCESS390.00 01/2001/28/202013049BLAINE LOCK & SAFE, INCBLDG LOCK KEYS81.00 01/2001/28/202013050CITY OF CIRCLE PINES2020 EMP ASSIST PROGRAM1,500.67 01/2001/28/202013051DELL MARKETING L.P.13 OPTIPLEX COMPUTERS/5 MONITO7,844.56 01/2001/28/202013052DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC524.95 01/2001/28/202013053LEAGUE OF MN CITIESPATROL TRAINING SUBSCRIPTION540.00 01/2001/28/202013054POPP COMUNICATIONSDSL LINE FOR WIFI JAN70.90 01/2001/28/202013055QUILL CORPORATIONOFFICE SUPPLIES DISC PROG RENE356.91 01/2001/28/202013056SHI INTERNATIONAL CORPHP ELITEBOOK FOR SQUAD1,176.00 01/2001/28/202013057TACTICAL SOLUTIONSCERTIFICATION OF RADAR/LASER UN322.00 Grand Totals:14,668.89 M = Manual Check, V = Void Check 33 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 1/14/2020 - 1/21/2020Jan 21, 2020 11:06AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 01/2001/21/202013034APPLIED CONCEPTS, INC2020 FORD EXPLORER NEW SQUAD 2,895.00 01/2001/21/202013035BULBS.COMBULBS239.40 01/2001/21/202013036CENTENNIAL UTILITIESUTILITIES DEC656.37 01/2001/21/202013037CONNEXUS ENERGYELECTRIC DEC3,022.56 01/2001/21/202013038CONSOLIDATED COMMUNICATIONSCOMMUNICATIONS JANUARY393.44 01/2001/21/202013039DEARBORN NATIONALFEB LIFE/DISABILTY ADD ED EFT 12/21,525.34 01/2001/21/202013040HOLIDAY COMPANIESFUEL DEC2,546.81 01/2001/21/202013041OFFICE OF MN IT SERVICESWAN SERVICES DEC43.20 01/2001/21/202013042OPTUMMONTHLY SERVICE FEE DEC30.00 01/2001/21/202013043QUILL CORPORATIONOFFICE SUPPLIES BINDERS/COPY PA210.34 01/2001/21/202013044TRITECH SOFTWARE SYSTEMSWEB EVID/BARCODE PRINTER & HAR1,823.68 01/2001/14/20202020001HEALTH PARTNERSHEALTH INS FEB CANCEL JC INS7,341.92 Grand Totals:20,728.06 Payroll Check #13031-13033 M = Manual Check, V = Void Check 34 CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 1/15/2020 - 1/28/2020Jan 28, 2020 11:08AM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 01/2001/16/2020872860300FIRE SAFETY USA, INCFinal Fire Truck Payment40,000.00 01/2001/28/2020872910065ADVANCED POWER SERVICESDead battery on generator-12/10830.00 01/2001/28/2020873030575CITY OF CIRCLE PINES2020 EAP Services Reimburse1,500.67 01/2001/28/2020873131137CONNEXUS ENERGY12/4-1/6 Electric (for Station 1)661.17 01/2001/28/2020873240045DELTA DENTALFeb EMS Coord. Dental Ins Prem126.45 01/2001/28/2020873350120EMERGENCY APPARATUS MAIENGINE E-3 Service684.34 01/2001/28/2020873450135EMERGENCY RESPONSE SOLUSCBA Flow Test - 271,804.00 01/2001/28/2020873560650FRATTALLONE'S HARDWARE SExtension Sq Box return & purcha44.89 01/2001/28/20208736110050K-LEE ELECTRIC LLCInstall Photo Eye for control of ext230.00 01/2001/28/20208737120443THE LINCOLN NATL LIFE INS CFeb EMS Coord. Life Ins Prem (E338.31 01/2001/28/20208738130825MINNESOTA UNEMPLOYMENT IQ4 2019 Tieu Unemployment30.12 01/2001/28/20208739180600CITY OF ROSEVILLEJan Phone & IT Services1,196.00 01/2001/28/20208740220200VERIZON WIRELESS12/16-1/15 Mobile Broadband & M257.71 01/2001/28/20208741220250VIKING TROPHIES, INCAnnual Awards-6 plaques, 4 plate631.34 Grand Totals: 48,335.00 Check #8727 - Voided M = Manual Check, V = Void Check 35 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Administration VII.4 TITLE OF ISSUE: Step Increase James Huisenga BACKGROUND AND SUPPLEMENTAL INFORMATION: James Huisenga, Public Works Technician, received a successful performance review and is eligible for a step increase from Grade 6, Step 1 to Grade 6 Step 2. The pay increase will be retroactive to the anniversary hire date. COST AND SOURCE(S) OF FUNDING: $1.29/hr - Budgeted Expense - General and Utility Funds REQUESTED COUNCIL ACTION: Motion to approve Step Increase for James Huisenga. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 36 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Economic Development Authority VII.5 TITLE OF ISSUE: Voluntary Cost Share Agreement - Anoka County Regional Economic Development BACKGROUND AND SUPPLEMENTAL INFORMATION: For the past two years, the city has participated in the Anoka County Regional Economic Development Partnership. The attached is a Voluntary Cost Share Agreement memorializing our relationship with the group. It has been an extremely beneficial addition to our economic development efforts and staff fully supports continued participation. COST AND SOURCE(S) OF FUNDING: Cost to be borne by the Centerville Economic Development Authority REQUESTED COUNCIL ACTION: Motion to authorize execution of the Voluntary Cost Share Agreement - Anoka County Regional Economic Development. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 37 ACHRA Contract # C0007031 VOLUNTARY COST SHARING AGREEMENT FOR ANOKA COUNTY ECONOMIC DEVELOPMENT THIS AGREEMENT is made between the County of Anoka, a political subdivision of the State the undersigned participating munici corporation organized under the laws of the State of Minnesota. WITNESSETH WHEREAS, the County and the City, along with other community partners, entered into set goals, create an action plan, and implement shared objectives in promoting economic development within Anoka County; WHEREAS, the MOU addresses the need for cost sharing between the County and municipalities of Anoka County to support continued services for website services, social media support, marketing assistance, and future services related to the county-wide economic development initiative; WHEREAS, an annual budget for the above activities was developed, including a formula for participating municipalities to provide proportional cost sharing based upon its population; NOW, THEREFORE, the parties understand and mutually agree as follows: 1. The budget for services related to website services, social media, marketing, and other supportive activities required for economic development, is currently set at $20,000.00 for calendar year 2019. 2. For 2019, the City agrees to contribute the sum of $0.057 per individual resident within its city limits, as a voluntary contribution to the economic development costs described above. 3. The City shall provide such payment annually, by the end of the first quarter in each calendar year, beginning in 2019. 4. Each calendar year, the County will provide an annual budget and proposed its contributions under this Agreement. 5. The City may opt out or cancel this notice to the County Administrator: Jerry Soma, 2100 Third Avenue, Ste. 700, Anoka, MN 55303. 6. This agreement shall terminate concurrently with the MOU, unless a City chooses to opt out or cancel this agreement prior to its expiration, as provided above. 1 38 ACHRA Contract # C0007031 IN WITNESS WHEREOF, the parties of this Agreement have hereunto set their hands on the dates written below: ANOKA COUNTY: CITY: __________ By: _______________________________ By: _____________________________ Scott Schulte, Board Chair ACHRA Dated: _____________________________ Dated: ___________________________ By: ________________________________ By: _____________________________ Karen Skepper , Executive Director ACHRA Dated: _____________________________ Dated: ___________________________ APPROVED AS TO FORM By: ______________________________ By: _____________________________ Christine Carney Assistant County Attorney 2 39 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Parks and Recreation/Public Works VII.6 TITLE OF ISSUE: Donation of Lights BACKGROUND AND SUPPLEMENTAL INFORMATION: Centerville resident Chris Sawyer, would like to donate 6 lights to the city for use on city property. He is an electrical contractor and had these left over, as surplus on a large project. There are 3 "cobra style" lights and 3 "post top" lights; both styles are LED fixtures. The parks committee has already found a use for one of them atop the sledding hill and they are working with our public works department to find homes for the others. There are costs associated with installing the lights, including purchasing lamp posts, but the donation is greatly appreciated and timely, as we've had lighting concerns in several areas. Donations to the city must be formally accepted by the City Council COST AND SOURCE(S) OF FUNDING: No direct cost. Estimated donation value is $2,967. REQUESTED COUNCIL ACTION: Motion to accept the donation of 6 lights from Chris Sawyer, with an estimated value of $2,967. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Receipt Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 40 41 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February12,2020 Administration VII.7 TITLE OF ISSUE: ElectiontoNotWaiveStatutoryTortLimits BACKGROUND AND SUPPLEMENTAL INFORMATION: Eachyear,theLeagueofMinnesotaCitiesInsuranceTrust(LMCIT)asksCityCouncils,aspartofthe insurancecontractrenewaltodecideiftheywanttowaivetheMinnesotaStatestatutoryliabilitylimits.Those limitsare$500,000foranindividualclaimantand$1,500,000forallclaimantsforasingleincident.Ifliability limitsarewaived,thentheliabilitylimitgoesupto$2,000,000perclaimantandperincident.Staffisproposing thattheCityCouncilelecttonotwaivetheliabilitylimits,justasithasinthepast.Thewaiverformisattached foryourreview. COST AND SOURCE(S) OF FUNDING: Nocost REQUESTED COUNCIL ACTION: StaffrecommendsthattheCityCounciladopttheresolutionaspresented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ WaiverForm Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _______________________________________________________________ _____ _____ Montain Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 42 43 44 45 46 47 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Administration TITLE OF ISSUE: Scanner Replacement BACKGROUND AND SUPPLEMENTAL INFORMATION: We have received price quotes on replacement scanners for entering information into our LaserFiche records storage system. These are to replace two existing large format scanners that are ten years old for which replacement parts are no longer available. The two scanners consist of one large format, able to scan up to11x17, and one personal format, able to scan up to 8 1/2x 14. Staff has received quotes from two vendors, Marco, who supplies and services the city's copiers, and OPG3, who is the primary vendor for Metro I-Net at Roseville City Hall. The Marco quote is lower, so staff is asking City Council to award a contract to Marco in the amount of $3,598. COST AND SOURCE(S) OF FUNDING: Fund 409 - Capital Replacement REQUESTED COUNCIL ACTION: Approval for purchase of two scanners. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ King Quotes Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 48 New Canon DR-M260 Scanner 60 Images per Minute in Simplex Mode 120 Images per minute in duplex mode Color, Black, and Grayscale modes Automatic or Manual Document Feeder (80-page) Document Feeder 2.0" to 8.5" Width / 2.2" to 14" Length ISIS/Twain Drivers Hi-Speed USB 2.0 Interface Auto Color Detection, Auto Page Detection, Auto Resolution Setting Background Smoothing, Deskew, Folio Mode (ID cards), Skip Blank Page Background Removal, Text Orientation Recognition, Purchase Price $899.00 New Canon DR-6030C Scanner Scan up to 80 pages per minute or 160 images per minute Duplex Mode Color, Black, and Grayscale modes 100-sheet Automatic Document Feeder (ADF) for high volume batch scanning Document Feeder 2.0" to " Width / 2.2" to 17" Length Ultrasonic Double-Feed Detection ensures no data is lost ISIS/Twain Drivers Hi-Speed USB 2.0 Interface Auto Color Detection, Auto Page Detection, Auto Resolution Setting Background Smoothing, Deskew, Folio Mode (ID cards), Skip Blank Page Background Removal, Text Orientation Recognition, Purchase Price $2,699.00 New Canon DR-G2090 USB Scanner Scan up to 90 pages per minute or 180 images per minute Duplex Mode Color, Black, and Grayscale modes 300-sheet Automatic Document Feeder (ADF) for high volume batch scanning Document Feeder 2.0" to 8.5" Width / 2.2" to 17" Length Ultrasonic Double-Feed Detection ensures no data is lost ISIS/Twain Drivers Hi-Speed USB 2.0 Interface Auto Color Detection, Auto Page Detection, Auto Resolution Setting Background Smoothing, Deskew, Folio Mode (ID cards), Skip Blank Page Background Removal, Text Orientation Recognition, Purchase Price $4,219.00 48 Month Lease$108.85 60 Month Lease$89.02 Prepared by; Curt Thompson Marco Technologies 7003 West Lake St #250 St. Louis Park MN 55426 Direct:651.288.6944 49 OPG-3, Inc. 8030 Old Cedar Ave S #205 Bloomington, MN 55425-1215 +1 6512335075 Quote ADDRESSQUOTE #3836 DATE02/05/2020 Bruce Delong EXPIRATION DATE03/05/2020 City of Centerville 1880 Main Street ATTN. Accounts Payable Centerville, MN 55038 SALES REP Basek Kablawi ITEMQTYRATEAMOUNT DR-M2601895.00895.00 DR-M260 Departmental Scanner - drop ship FreightM160II/260130.0030.00 Shipping & Delivery DR6030C12,995.002,995.00 Canon DR-6030C Workgroup Scanner - drop ship FreightG6030C145.0045.00 Shipping & Delivery TOTAL Payment Terms: Net 30 days from date of Original invoice. $3,965.00 Upon acceptance, please provide OPG3 with your Tax-Exempt Certificate. Thank you! We appreciate your business. OPG-3 Inc. Accepted ByAccepted Date 50 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Planning IX.1 TITLE OF ISSUE: Bay View Villas - Revised Conditional Use Permit BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached staff memo for more details COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve revised Conditional Use Permit for a Planned Unit Development for Bay View Villas. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ CUP/PUD, Staff Memo, Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 51 February 7, 2020 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 Dear Honorable Mayor and Council: The developer for Bay View Villas has applied for a Revised Conditional Use Permit (CUP). The purpose of the revision is to allow five (5) additional boat slips for the upland nine (9) homes, which are allotted four (4) slips under the current CUP. Home sales have been brisk, but the first four homes sold in the upland area all wanted a boat slip. The developer feels that the remaining homes will be more marketable and retain a higher value if they are also allotted a boat slip. During the initial project discussions for the development and its CUP, the number of overall boat slips was discussed. Attached, are excerpts from minutes of the October 2018 Planning and Zoning Commission Meeting and the existing Conditional Use Permit, for context. The Planning and Zoning Commission held a public hearing on February 4, 2020 on this revision to the CUP. Concerns of the public were expressed regarding the aesthetics of this many slips, potential environmental impacts of more boats on the lake. The Commission recommended approval of the CUP Revision contingent upon the applicant submitting at least two sketches of proposed dock layouts to be approved by the City Council in conjunction with the CUP. Staff, therefore, recommends that the City Council approve the Revised Conditional Use Permit for Bay View Villas with the following specific changes to the language (strikethrough = delete; underline = add): Article14.b. b. Block2docks.TheHomeOwnersAssociationmayconstructandmaintainno morethantwodocksonadockcomplexonOutlotB.TheEachdockcomplex 52 mayhavenomorethantwonine(9)slipsfordockingasinglewatercraftin eachslip.Thedockcomplexmustbegenerallyconfiguredasshownonthe attachedfigure.Thesedocksareexclusivelyfortheuseandenjoymentof residentslivinginBlock2.Watercraftregularlymooredinthoseslipsmustbe registeredtoanaddressinBlock2. AddArticle14.d. d. The Home Owners Association may not grant right of access to it residents for any property on Peltier Lake. Representatives from the development will be on hand at the City Council meeting to answer any questions. Sincerely, Mark R. Statz, PE City Administrator/City Engineer Attachments: Excerpts from: P&Z meeting minutes, Conditional Use Permit, dock configuration sketches 53 54 po!Dfoufswjmmf!Mblf CBZWJFX!WJMMBT! 55 po!Dfoufswjmmf!Mblf CBZWJFX!WJMMBT! 56 po!Dfoufswjmmf!Mblf CBZWJFX!WJMMBT! 57 po!Dfoufswjmmf!Mblf CBZWJFX!WJMMBT! 58 po!Dfoufswjmmf!Mblf CBZWJFX!WJMMBT! !! !! ! ! ! ! ! ! ! ! ! ! ! 59 !! !! !! !!!! !!!! !! !! !! ! ! ! !! 60 61 62 63 64 65 66 67 68 69 70 71 72 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2020 Administration IX.2 TITLE OF ISSUE: City Council Work Session Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: During the City Council's recent retreat, the Council expressed its interest in continuing with our current work session schedule and perhaps expanding it to allow more time or more sessions. Staff would like direction on whether or not the council would like to expand our current work session schedule. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve additional City Council work sessions on __________________. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ Paar _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 73 74