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Home My WebLink About2020-04-01 Handouts @ Mtg.CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville's Parks & Recreation Committee held a scheduled meeting on March 4, 2020 at City Hall, 1880 Main Street Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson p Committee Member Suzanne Seeley O �� Committee Member Kathy Freiermuth � Also Present: Michelle Lasko, Council Member Liaison � Mark Statz, City Administrator/Engineer Linda Neudecker, Recorder Absent: Committee Member Chris Bettinger I. CALL TO ORDER Committee Member Chairman, Kevin Waeghe, called the March 4, 2020 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. in the in the Council Chambers at City Hall. II. APPROVAL OF AGENDA Motion made by Committee Member Wae2he, seconded by Committee Freiermuth to approve the agenda with the following additions: Under New Committee Business add #3 Park Clean-up & #4 Music in the park. All in favor. Motion carried. III. APPEARANCES — Ms. Angela Conley Please see #1 under Unfinished Business. IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS 1. 19-014: Thursday Night Waterski Show/Vendor Event — CV Street Market A. Update from Ms. Angela Conley, Volunteer Event Leader • Mr. Statz had provided Ms Conley & the committee members a copy Lexington's ordinance and a copy of the Minnesota Statues regarding a Farmer's Market of Community Event. City of Centerville Park & Recreation Committee March 4, 2020 • Goals: Finalize Rules & Regulations, revise/approve a vendor recruitment flyer & make a determination of a possible new city logo. A proposed vendor application was provided. • Days and dates of the Main Street Market will be on Thursdays, July 9' through August 13'h to run from 5:00 pm to 7:00 pm. There will be no cost to be a vendor, but a $120.00 deposit will be required by June lst • Onsite Market Manager — Volunteer Positions: which include a position description, responsibilities & qualifications. A minimum of 2 volunteers will be needed on each of the 6 evenings of this event, • Additional details include: trash & recycling cans, benches, barricades, porta pottys, will need telephone number of PW on call staff & documentation of vendor attendance B. Reviewed Rules, Regulations & Other Documents Motion made by Committee Member Wae2he, seconded by Committee Freiermuth to approve the proposed Main Street Market Vendor rules and Regulations as presented with the following additions: under #9 add "Used/Resale.......... And add #11 from Administrator Statz su22estion. All in favor. Motion carried. 2. 19-020: Basketball Court Rehab Grant Motion made by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to have staff apply for the Minnesota Timberwolves basketball court rehab proiect by the deadline of March 6, 2020. If grant is approved, then the funds would be used in Tracie Joy McBride Memorial Park to upgrade/replace existing courts. All in favor. Motion carried. 3. 19-032: Fete des Lacs — Liaison Report/Update Mr. Brian Peterson • Sponsorship: Add a $2,000 super sponsor • Additional Outlets: Aid Electric $955 estimate includes two (2) 50 amp circuits • Signage: New signs are needed; funding to come out of Joint Account • Petting Zoo: wristband event? • Hand washing station: New to ensure there is a hand washing station • Game Truck: Approximate $800 at $200 per hour • Medallion Hunt: • Public Safety Night: K9, Anoka County Emergency Services Drones, Helicopter, SWAT, Wargo — bring 2 fat bikes • Thursday evening - Water Ski Show: Ski show, bike ride, Centerville Main Street Market • Friday Evening Music: DJ or Live Band? Page 2 of 5 City of Centerville Park & Recreation Committee March 4, 2020 Saturday Morning: runs, ice cream social at LaMotte Sunday — Water Ski Show? need to confirm VI. NEW COMMITTEE BUSINESS 1. Anoka County Health -Focused Grant Opportunities: (SHIP -Statewide Health Improvement Partnership) (deadline 3-31-20) Mini -grants of up to $3,000 per project, proposal may be applied for until March 31, 2020. Projects discussed using funds, if approved, for the CV Street Market, Paddle Event during Fete des Lacs, fun run, canoe & paddle board locker, music, healthy eating, yoga, etc. Motion made by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to ask staff to make application for one or more of the su22ested activities as stated above.. All in favor. Motion carried. 2. City-wide Lighting Plan With the recent donation of six (6) street light heads, the Public Works Department recently completed a comprehensive evaluation of lighting needs around the city. One of the lights has been earmarked for the sledding hill. Some other possible locations include: around City Hall, by the ice rink, in LaMotte Park, Eagle Park, around the lake, by tennis courts. Also discussed a re -vamp of the downtown area and prioritize new lighting areas with new lights. 3. Spring Parks Clean-up The Parks Clean-up will be scheduled for Sunday, April 19 with Committee Member Peterson arriving around 1 p.m. with his Boy Scout Troop. Public Works will be asked to provide safety vests, bags & gloves. 4. Music in the Park Mr. Tom Lee, has coordinated this event for the past several years and has asked Committee Member Peterson to take over this event this year. Mr. Lee has agreed to help Mr. Peterson throughout the season. VI. APPROVAL OF PREVIOUS MINUTES — February 5, 2020 Motion made by Committee Member Wae2he, seconded by Committee Member Seeley to approve the minutes of the February 5, 2020 P & R Committee Meeting, as written. All in favor. Motion carried. VIL UPDATES/ANNOUNCEMENTS Page 3 of 5 City of Centerville Park & Recreation Committee March 4, 2020 1. Staff Updates — Administrator Statz: Mr. Statz is very happy with the time, effort and skills that Ms. Conley has given as the volunteer Event Leader for the Main Street Market. 2. Council Liaison Updates — Council Member Lasko: Ms. Lasko gave the committee members information regarding a public hearing, the Park Dedication Fund and the Blaine Skating Rink, if they are still giving out free passes and if so, have staff contact them to obtain some. 3. 16-031: P & R Committee Vacancy — Status: NO APPLICANTS VIIL ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of March 4, 2020 will be removed: • NONE ITEMS TO BE CHANGED as of March 4, 2020: 19-011: Change date to May 19-020: Change date to April, 2020 (add: deadline is March 31, 2020) • 19-022: Change date to April & add to April agenda • 19-023: Change date to April & add to April agenda — update from P.W. • 19-032: Change status to OPEN & add assigned person(s) — Liaisons B. Peterson & • 19-036: Change status to OPEN • 20-003: Add status to OPEN & add to April A eg nda ITEMS TO BE ADDED as of March 4, 2020: NONE X. AGENDA ITEMS FOR APRIL MEETING Under UNFINISHED BUSINESS 1. 19-032: Fete des Lacs — Liaisons 2. 20-003: Certification of 8k run during Fete des Lacs 3. Xx-xxx: Ms Conley — update of Vendor/Ski Club event Under UPDATES/ANNOUNCEMENTS: 1. Council Updates — Council Member Michelle Lasko 2. Staff Updates — Administrator Mark Statz 3. 16-031: P & R Committee vacancy — STATUS XI. ADJOURNMENT Motion made by Committee Member Wae2he, seconded by Committee Member Errickson-Grahek to adiourn the March 4, 2020 meeting at 8:35 p.m. All in favor. Motion carried. Page 4 of 5 City of Centerville Park & Recreation Committee March 4, 2020 Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5 ,1 2020 II, yd 1,, h Prior to completing this application, please review the Anoka County SHIP Neighborhood Mini -Grant Instructions. Any questions about the application can be sent to SI I P Today's Date 3/31 /2020 Organization/Group Name City of Centerville Parks and Recreation Committee Organization/Group Address 1880 Main St., Centerville, MN 55038 Approximate number of community or group members that would be impacted by this project 1 20+ Name of Primary Contact Mark Statz, City Administrator Phone Number of Primary Contact 651-775-5126 Email Address of Primary Contact mstatz@centervillemn.com Give a brief explanation/background of your organization/group. The city of Centerville is a town of around 4,000 people. It's Parks & Recreation Department actively seeks to add programming that supports healthy living and a connection to the outdoors. r� � Project Goal(s) The goal of the project is to provide affordable access to these What are the goals of the project? Physical Activities. We are especially hopeful that this will encourage families to either run together or get out and enjoy the Project goals must contribute to lake together in a canoe or kayak. one of the three Top Areas listed in the Instructions sheet. Description The City's annual 5k/8k Run and Paddle des Lacs events are part of the Fete des Lacs Provide a general description of the celebration (the town's summer festival). The 5k/8k run is a fairly standard race with pro p project and lease include an around 100 participants. The paddle event is a family friendly race on Centerville Lake. The project would provide a timing system for both the run and paddle events. Annually, explanation for why the project is we rent this equipment and it has become cost prohibitive lately. Owning the equipment needed. Please list any other would allow us to keep the events affordable for all participants organizations or partnerships that aka u Public Health EnvironmentalServices Anoka County2100 3rd Ave, Suite 600 I4UMAN SERVICES DIVISION Anoka, IVIN55 1 SHIP@co.anoka.mn.us statewide health la�:r'Iviiorlrnei"l',cl services www.goanokacounty.org improvement partnership Supported by the Statewide Health Improvement Partnership, Minnesota Department of Health may be involved in this project (if applicable). Health Equity Currenity we have some of the lowest fees for the run of any run in the area. The Please describe how this project is paddle event is currently free. We are hoping to continue those traditions, but increasing opportunities that would annual timing expenses are growing and are begining to make the races cost not otherwise be available or prohibitive. With the timing equipment, we could keep costs down and keep the paddle event free. accessible to this population. Action Plan and Timeline List the activities needed to accomplish the project and the timeline for completing them. Add more lines as needed. Action Plan/Activities Timeline Example: Invite residents to be part of a planning committee for the new walking club we want to start in our senior living community. May 2020 Example: Come up with a name and brand for our walking club, so that community members recognize our events. June 2020 Example: Create map of walking routes around the neighborhood and print posters to be hung in each building. June 2020 Example: Kick-off our weekly walking club with a community event. August 2020 Purchase timing equipment May 2020 Training on equipment use June 2020 Utilize timinig equipment during races July 2020 Budget Include all projected budget items, such as equipment, materials, training fees, printing, etc. Add more lines as needed. Please include links to specific items as needed. All approved and agreed upon items will be purchased directly by Anoka County SHIP. * Budget Item Brief Description Cost ($) In -Kind Contribution/Description Example: Benches Benches along walking route creates a place for residents to rest during the walking club $2,000 $200 for labor for installation Example: Printed posters Posters of walking routes and Promotion of the walking club $250 Timing Equipment Purchase of equipment $7,954.50 Total Amount Requested: $3 000 *SHIP funding cannot be used for labor/installation costs, alcohol/illegal substances, capital improvements, clothing, lobbying, fitness center memberships, raffles, etc. Approval of items is determined by the MDH SHIP Financial Guidance and Anoka County SHIP discretion. Evaluation Plan This project would be successful if we can keep the races at the What would indicate to you that this same entry fee or less for the forseeable future and continue to project was successful? grow the events and attract more families. SHIP requires all projects to include evaluation. Are you willing to work with SHIP staff to come up with an evaluation plan? ❑ Yes ❑ No Sustainability The project is part of a long standing (30yrs) city festival, so we What is the plan for making sure the think we have a project that has a great chance to keep alive and project continues after funding ends? well for the future, if we can keep costs down. Communications The races will be advertised along with the city festival, to the Who needs to know about this project general public. —community members, community leaders, etc. ? How will you communicate with these groups? By signing the Project Application, you agree: • The project is located in Anoka County, MN. • To provide updates on project status, including (but not limited to) timelines, budget spent, and activities, as requested within 5-10 business days. • To conduct evaluation activities and provide any data that was collected. SHIP staff is available to assist with the evaluation process including development and data collection. • To submit success stories, which can include photos, quotes, video, etc. highlighting your project. • To communicate with Anoka County SHIP on a regular basis throughout the grant cycle to provide updates, including at least one success story at the end of the mini -grant period. Signature Mark Statz 3/31/2020 Date Completed applications and questions can be sent to S19/@) co, (',, n o r,,, rnn �� 2020 h Prior to completing this application, please review the Anoka County SHIP Neighborhood Mini -Grant Instructions. Any questions about the application can be sent to SI f f Today's Date March 31, 2020 Organization/Group Name City of Centerville Organization/Group Address 1880 Main Street, Centerville MN 55038 Approximate number of community or group members that would be impacted by this project Estimated 150 - 200 people per week for each of 6 weeks Name of Primary Contact Mark Statz, City Administrator Phone Number of Primary Contact 651-775-5126 Email Address of Primary Contact mstatz@centervillemn.com Give a brief explanation/background of your organization/group. The city of Centerville is a town of around 4,000 people. Its Parks and Recreation Committee actively seeks to add programming that supports healthy living and a connection to the outdoors. Project Goal(s) The Main Street Market and Waterski Shows aim to provide locally What are the goals of the project? grown produce and other artisan products (honey, maple syrup, etc.) to our community, for healty eating. Additionally, we hope to Project goals must contribute to promote attendance at the Bald Eagle Waterski Shows as a way to one of the three Top Areas listed in encourage outdoor activities. The show's performers are often local the Instructions sheet. and many people who have watched end up in the show. Description The Main Street Market and Waterski Shows is a partnership between the City's Parks & Provide a general description of the Rec Committee and the non-profit, Bald Eagle Waterski Club organization. For several pro p project and lease include an years, BEWC has been performing their shows, with audiences gathering in Trailside Park to watch. The city would like to add a farmers market style event, builidng on the existing explanation for why the project is success of the shows. With about 150 - 200 people per night, we feel like there's a great needed. Please list any other opportunity to offer those folks a chance to buy locally grown produce to promote healthy organizations or partnerships that eating. We also feel like the waterski show promotes physical activity. Anoka County aka u Public HealthEnvironmental `c roi /% 2100 SPd Ave, Suite 500 j i I4DMAN SERVICES DIVISION Anoka, N55S1S '///i//,;/r SHIP@co.anoka.mn.us statewide health f?<www.goanokacounty.org improvementparCnership 01///9/9/%///9/%///9/%///9/%///9/%///9/%///9/%///9/%////9/%r Supported by the Statewide Health Improvement Partnership, Minnesota Department of Health may be involved in this project (if applicable). Health Equity Centerville does not have a grocery store, other than our two Please describe how this project is conveinence stores, which have limited selections of fruits and increasing opportunities that would vegetables. There is no fee to attend either the market or waterski not otherwise be available or show. accessible to this population. Action Plan and Timeline List the activities needed to accomplish the project and the timeline for completing them. Add more lines as needed. Action Plan/Activities Timeline Example: Invite residents to be part of a planning committee for the new walking club we want to start in our senior living community. May 2020 Example: Come up with a name and brand for our walking club, so that community members recognize our events. June 2020 Example: Create map of walking routes around the neighborhood and print posters to be hung in each building. June 2020 Example: Kick-off our weekly walking club with a community event. August 2020 Finalize plan and documents for vendor registration and selection May 2020 Finalize volunteer list and assignments June 2020 Main Street Market nights Thurs., July/Aug Budget Include all projected budget items, such as equipment, materials, training fees, printing, etc. Add more lines as needed. Please include links to specific items as needed. All approved and agreed upon items will be purchased directly by Anoka County SHIP. * Budget Item Brief Description Cost ($) In -Kind Contribution/Description Example: Benches Benches along walking route creates a place for residents to rest during the walking club $2,000 $200 for labor for installation Example: Printed posters Posters of walking routes and Promotion of the walking club $250 Picnic Tables Tables available for attendees 6x$150/ea = $900 Advertising Printed signs, flyers, banners $1,000 Advertising Newspaper ad $1,000 Total Amount Requested: $2 900 *SHIP funding cannot be used for labor/installation costs, alcohol/illegal substances, capital improvements, clothing, lobbying, fitness center memberships, raffles, etc. Approval of items is determined by the MDH SHIP Financial Guidance and Anoka County SHIP discretion. Evaluation Plan The program is successful if we increase attendance to the wateski What would indicate to you that this shows and have local vendors that do a good business and want to project was successful? keep coming back. SHIP requires all projects to include evaluation. Are you willing to work with SHIP staff to come up with an evaluation plan? 0 Yes ❑ No Sustainability The program is very low cost. Most of our costs would be to What is the plan for making sure the promote the program, intially. However, after our first year, we are project continues after funding ends? confident that it will be highly visible and in need of little or no promotion. By doing this on the same night as an already sucessufl event, we feel it is a very sustainable project. Communications We will be promoting the project with our city's social media sites, Who needs to know about this project website and through announcements made at the waterski shows. —community members, community We feel that the other advertising detailed in this application will get leaders, etc.? the word out to the local community. How will you communicate with these groups? By signing the Project Application, you agree: • The project is located in Anoka County, MN. • To provide updates on project status, including (but not limited to) timelines, budget spent, and activities, as requested within 5-10 business days. • To conduct evaluation activities and provide any data that was collected. SHIP staff is available to assist with the evaluation process including development and data collection. • To submit success stories, which can include photos, quotes, video, etc. highlighting your project. • To communicate with Anoka County SHIP on a regular basis throughout the grant cycle to provide updates, including at least one success story at the end of the mini -grant period. Signature Mark Statz 3/31/2020 Date Completed applications and questions can be sent to S1111"1@co, a n o ka, rnn us