HomeMy WebLinkAbout2020-04-08 CC WS & Council Packet
CITY OF CENTERVILLE
COUNCIL WORK SESSION AND MEETING
AGENDA
Wednesday, April 8, 2020
Meeting available via Zoom Videoconferencing
https://zoom.us/j/478824301
Meeting ID: 478 824 301
312-626-6799 (for audio only)
5:00 p.m./6:30 p.m.
COUNCIL WORK SESSION (5:00 PM)
CALL TO ORDER
Roll Call
ITEMS OF DISCUSSION
Councilmember Candidate Interviews
Public Engagement Strategies
ADJOURNMENT
COUNCIL MEETING (6:30 PM)
CALL TO ORDER
Roll Call
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
APPOINTMENTS/PRESENTATIONS
None
PUBLIC HEARINGS
None
APPROVAL OF MINUTES
March 25, 2020 City Council Meeting Minutes (pg. )
CONSENT AGENDA
City of Centerville through April 4, 2020 Claims (Check #33379-33401) &
(1498E-1501E) (pg. )
Centennial Lake Police Department Claims through March 30, 2020 (Check
#13142-13151, Check #13139-13141 Payroll & EFT #2020008-2020010) (pg. )
Centennial Fire District Claims thru April 2, 2020 (Check #8783-8796), HSA, US
Bank & US Bank (pg.)
City Hall Copier Lease (pg. )
Encroachment Heritage St. (pg. )
OLD BUSINESS
Letter of )
Downtown On-Street Parking (pg. )
NEW BUSINESS
Vacant City Council Seat Appointment (pg. )
nd
Old Mill Estates 2 )
COVID-19 Pandemic Policy Adjustments (pg. )
Utility Bill Late Fees
Temporary Signs
Election Equipment Replacement Agreement Between County of Anoka & City of
Centerville (pg. )
COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Administrator/Engineer Report (pg. )
Council Reports
Lakso
Parks and Recreation Committee
Anoka County Fire Protection Council
Fire Steering Committee
Love
Police Governing Board
Economic Development Authority
Other Mayoral Reports
Koski
Planning & Zoning Commission
Fire Steering Committee
Montain
North Metro Telecommunications Commission
Vacant Seat
Police Governing Board
Economic Development Authority
ADJOURNMENT
INFORMATIONAL MATERIAL**
None
*REMINDERS**
All Meetings via Zoom Videoconferencing
esday, April 7, 2020 - Cancelled
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
Work Session #1
TITLE OF ISSUE:
Open Council Seat - Candidate Interviews
BACKGROUND AND SUPPLEMENTAL INFORMATION:
At the last City Council Meeting, Council Member Love assumed the position of Mayor, thereby vacating
his seat on the City Council. The Council has chosen to fill his open seat via appointment. The appointed
member shall serve through the end of 2020, being then replaced by the successful candidate in a special
election, which will be held in conjunction with the general election in early November.
We are pleased to announce that we have a panel of 3 qualified candidates, each having lived in Centerville
for more than 35 years. Their applications or letters of interest are attached. Interviews are set for 5:00, 5:20
and 5:40 p.m. We'll have each interview last 15 minutes, with 5 minutes in between to make sure the next
candidate can get connected via Zoom. The council may discuss the candidates afterward, but action should
wait for the City Council meeting.
COST AND SOURCE(S) OF FUNDING:
No cost.
REQUESTED COUNCIL ACTION:
Work session item - no formal action taken.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Applications/Letters of Interest
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CityCouncilInterviewQuestionsApplicantName:_________________
ThecornerstoneofcitygovernmentinMinnesotaistheelectedcitycouncil.Thecouncilfashions
thepoliciesthatdetermineapresentandfuturewellbeing.Becausepeoplelook
totheirlocalgovernmentforleadership,muchoftheresponsibilityforcommunitydevelopment
fallsontheshouldersofcitycouncilmembers.
Theindividualstatutorydutiesaretobeperformed,almostwithoutexception,
bythecouncilasawhole.Forexample,itisthecouncilandnotindividualcouncilmembersthat
mustsuperviseadministrativeofficers,formulatepolicies,andexercisecitypowers.
Councilmembersshoulddevotetheirofficialtimetoproblemsofbasicpolicyandactasliaisons
betweenthecityandthegeneralpublic.
DescribeyourviewoftheroleofaCityCouncilmember?_______________________________
Councilmembersshouldbeconcerned,notonlywiththeconductofdailyaffairs,butalsowith
thefuturedevelopmentofthecity.
Whatdoyouseeasthemostimportantissuesrelatingtofuturedevelopment?____________
Themostimportantsingleresponsibilityofacouncilmemberisparticipationatcouncilmeetings.
Instatutorycities,eachcouncilmember,includingthemayor,hasfullauthoritytomakeand
secondmotions,participateindiscussions,andvoteoneverymatterbeforethecouncil.
Howdoyoufeelyoucancontributetothecouncilduringmeetings?______________________
AsaCouncilmemberyouarenotexpectedtounderstandthetechnicalaspectsofallissues.The
cityoftenreliesonstaffandconsultantsforexpertiseandadvicewhendealingwithissuessuch
asengineering,legal,fiscalandplanning?Howdoyouuseinformationfromtheseresourcesto
formulateyourownopinion?
_____________________________________________________________________________________
Doesyourscheduleallowyoutodevoteyourtimetoattendingtwoeveningspermonthalong
withservingonseveralotherboardsateveningmeetings?Howaboutpreparationtimeand
telephonecallsfromresidents?
_____________________________________________________________________________________
WhydoyouthinkyoushouldbethenextCityCouncilMember?
_____________________________________________________________________________________
CityofCenterville
ApplicationforAppointment
Council
Council/Committee/Commission/EDAapplyingfor?:
Jim Weatherhead
Name:
7194 Clear Ridge
StreetAddress:
55038
Centerville
City:,MNZipCode:
651-653-0970
651-303-1314
HomeTelephone:WorkTelephone:
jweatherheadcentervillemn@gmail.com
651-303-1314
CellNumber:Email:
0
30.5
NumberofyearsaCentervilleresident?:NumberofyearsCentervilleBusiness
Owner?
Yes
AreyoupresentlyservingonaCentervilleCommittee/Commission/EDA?
EDA July 2024
Whichone?Term?:
Election Judge
HaveyouservedonaCentervilleCommittee/Commission/EDA?
Whichone?Term?:
Whichone?Term?:
WhatdoyouhavetooffertheCityofCentervilleasaCouncil/Committee/Commission/EDAmember?
Long time resident with a humble desire to serve the community. I have a 40 year background in
in State Transportation - Construction, Design, Project Management, & Program Management. I
am committed to servant leadership, professional integrity, and inclusion of all points of view.
My background gave me experience hosting discussions of controversial issues with the public.
ExperienceorEducationthatwouldenhanceyoureffectivenessasa
Comfortable speaking in and with the public.
Council/Committee/Commission/EDAmember?:
Strive to strike a balanced, pragmatic approach to quality public service with a commitment to
hear every voice and serve the entire community. Support the administrations vision for vibrant
growth while maintaining fiscal responsibility, relationships with the business community, and
our established high quality of life. Support the Downtown Redevelopment Plan goals.
Digitally signed by Jim Weatherhead
Jim Weatherhead
Date: 2020.04.01 20:07:18 -05'00'
Signature:Date:
Returnto:CityAdministrator,MarkStatz
CityofCenterville
1880MainStreet
Centerville,MN55038
20March2020
ThomasD.Wilharber
6849CentervilleRoad
Centerville,MN55038
TO;
MayorJeffPaarandCityCouncilMembers
AfterattendingtheCityCouncilmeetingon11March2020andlearningofthepossibilityofMayorPaar
resigningastheMayoron25March2020,Ihavedecidedtoapplyforthepossibilityofaopencouncil
seatatthattime.Irealizeditwouldonlybefortheperiodoftheopeningdate(26March2020)tothe
endofDecember2020.IrealizeifIwouldthenwanttorunfortheofficeofCouncilmember,itwouldbe
apossibilityofatwoyearterm.
IwouldhopethatMayorPaarwouldnothavetoresign,butamwillingtoassistthecityinanywaythatI
could.Thankyouforyourconsiderationonthismatter.
Sincerely,
ThomasD.Wilharber
CF:
MarkStatzCityAdministrator
20March2020
ThomasD.Wilharber,6849CentervilleRoad,Centerville,MN55038
Ihaveresidedinthecitysince1967.IhavebeeninvolvedwithCitypoliticssince1973aslistedbelow.
19731980Planning&ZoningCommission
19801995CityCouncilMember
19952000CityMayor
20012004Planning&ZoningCommission
20112016CityMayor
IhaveservedbothontheCentennialLakesPoliceDepartmentCommissionandtheCentennialFire
DistrictCommissionduringtheforementionedyears.IwasinvolvedwiththemergingoftheCityof
Centervilleintobothoftheforementionedorganizations.
IhavebeenamemberoftheCentervilleLions(aorganizationwhosemodelisServe)forthepast21
years.IhaveservedastheClubTreasurerforthemajorityofthattime.
IhavebeenamemberofSaintGenevieveCatholicChurchsince1967andhavebeenaTrusteeforthat
organizationsince2003.IwasinvolvedastheprojectcoordinatorforthebuildingofourParish
CommunityCenterinworkingwithourbuilderKrausAndersonduringtheperiod20042006.
Othermembershipsinclude:AmericanLegionPost620inHugo,MN,NorthernLightCarClub,Hugo,
MN,MinnesotaStreetRodAssociation,ClubofStJohntheBaptistoftheChurchofStGenevieve,
UnitedStateArmyWarrantOfficersAssociationandtheMinnesotaArmyNationalGuardOfficers
Association.
Peoplehaveaskedme,hadIaccomplishedduringmytimeinpublicIpausedandthen
statedIaccomplishIthenstatedthefollowing,theCouncil,CityStaff,Police,
Fireandhiredstaff,(i.e.,Engineeringfirm,Lawyer,FinanceAdvisors)accomplishedalot.Oneperson
dotheaccomplishment,WEalldo,workingtogetherforthebestofthecityandourresidents.
Sometimes,thecouncilhastomakedecisionsthatarenothappywithsomeoftheresidents,butitis
donetoaccomplishthebestforthefutureofthecityanditsresidents.
MycivilianjobwaswiththeMinnesotaArmyNationalGuardfrom1963to2000,Iworkedfulltimefor
themajorityofthattimebothinAdministrationandLogistics.ImanagedtheNationalGuardArmoryat
600CedarStreetfrom1995thru2000.
TomWilharber
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
Work Session #2
TITLE OF ISSUE:
Public Engagement Strategies
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Several council members have expressed interest, lately, in reviewing the city's public engagement strategies.
Currently, we utilize: Website, Newsletter (with bi-monthly billing statement), Readerboard, Legal Notices in
Paper, Vestibule Postings, Twitter and Facebook. All City Council Meetings are also broadcast on North Metro
TV and live-streamed on their website. Previous meetings (dating back to 2014) are all available on-demand on
the NMTV website (linked from the city's website as well). North Metro TV also does quarterly interviews of
the Mayor and periodic news features on issues and events as they come up. The city's meetings are also
typically covered by the local paper.
Other forms of engagement used in the past, or by other cities might include: City-wide survey, email blasts,
other social media platforms, individually mailed newsletters, YouTube videos and much more.
COST AND SOURCE(S) OF FUNDING:
Costs vary depending on the medium being used and the frequency of communication.
REQUESTED COUNCIL ACTION:
Work Session item: discussion only.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CITY OF CENTERVILLE
COUNCIL MEETING
March 25, 2020
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled City
Council Meeting on March 25, 2020 at City Hall, 1880 Main Street.
COUNCIL
I. CALL TO ORDER
Mayor Paar called the meeting to order at 6:30 p.m.
ROLL CALL
PRESENT: Mayor Jeff Paar
Council Member Russ Koski
Council Member Michelle Lakso
Council Member D. Love
Council Member Matt Montain
ABSENT: None.
STAFF: City Administrator Mark Statz
City Attorney Kurt Glaser
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Paar provided an opportunity for others to add or delete any items.
City Administrator Statz added Republic Services/COVID-19 under Consent Agenda Item #6. He
stated that due to the virus and large amount of trash being collected, Republic Services has
requested that yard service and bulk item pickup be discontinued temporarily. He stated that
garbage and recycling services are essential as the other services
are additional. Council Member Lakso had concern regarding the length of temporary suspension
and Council Member Love clarified that all trash needed to be included within the container.
Administrator Statz stated that the length was currently undetermined and concurred with Council
Member Love.
Motion by Council Member Love, seconded by Council Member Lakso to Approve the
Agenda with the Above Stated Modifications. Council Member Lakso, Love, Koski, Montain
& Paar voted in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. None.
City of Centerville
Council Meeting Minutes
March 25, 2020
V. PUBLIC HEARINGS
1.
Prevention Program (SWPPP)
VI. APPROVAL OF THE MINUTES
1. February 12, 2020 City Council Meeting Minutes
Motion by Council Member Montain seconded by Council Member Koski to Approve the
February 12, 2020 City Council Meeting Minutes as presented. Council Member Lakso,
Love, Koski, Montain & Paar voted in favor. Motion carried.
VII. CONSENT AGENDA
1. City of Centerville Claims through March 11, 2020 (Check #33362-33378) &
(1493E-1497E)
2. Centennial Lakes Police Claims through March 18, 2020 (Check #13103,
13105-13114,13117-13119, 13120-13133-13021) & (Check #13134-13138)
3. SEASAC, LLC License for Munici
4. Construction Engineering and Surveyi
5.
6. Republic Services/COVID-19 (Suspend Yard & Bulk Pickup)
Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent
agenda.
Motion by Council Member Love, seconded by Council Member Montain to Approve the
Consent Agenda as presented. A roll-call vote was taken. Council Member Lakso, Love,
Koski, Montain & Paar voted in favor. Motion carried.
VIII.OLD BUSINESS
1. None.
Due to cablecasting/streaming technical difficulties, Council recessed at 6:39 p.m. The issue was
corrected and Council resumed the meeting at 7:04 p.m.
IX.NEW BUSINESS
1.
Mayor Paar asked City Attorney Glaser to outline the process for the agenda items in front of the
City Council. Glaser stated that once Mayor Paar submits a written resignation and it is accepted
Page 2 of 6
City of Centerville
Council Meeting Minutes
March 25, 2020
by Council, it becomes effective. He stated that the order of succession would prevail and Council
Member Love would assume his position of Vice Mayor, running the meeting, as normally occurs
in the absence of the Mayor.
Mayor Paar stated that he is experiencing some personal challenges, desired to thank his family,
neighbors, the public, staff, previous staff and previous Council Members for their hard work and
advice. He also thanked all Committees/Commissions, the Centerville Lions, the Centennial Lakes
Police Department and Centennial Fire District for their outstanding delivery of services and
friendships that have been made over the years. He stated that without all of these people and
organizations, the City and the direction that Council desires to take it would not be possible. He
also stated that the Centennial School District are wonderful and residents should be grateful that
they are progressive and parent oriented. He also thanked the local papers and North Metro TV
for the opportunities that they provide the residents.
Mayor Paar thanked all Council Members individually for their various qualities that they have
brought to the Council and have learned over the years of serving their community. Mayor Paar
encouraged future Councils to research issues diligently before they make decisions in the future
and look back at what other Council have considered.
Council Member Love read an email from Centennial Lakes Police Chief Coan stating that Mayor
Paar had served as a dedicated public servant, thanked him for his support and he stated that he
felt that Mayor Paar left a legacy in community service and that he was a great steward of the City.
All Council Members thanked Mayor Paar for his recognition of their attributes and shared their
appreciation for him and his dedication to the community. They also wished him the best in his
future endeavors.
Motion by Council Member Paar, seconded by Council Member Love to Adopt Res. #20-
as Submitted. A roll-call vote was taken.
Council Member Lakso, Love, Koski, Montain & Paar voted in favor. Motion carried.
2. Appointment of New Mayor
Administrator Statz stated that Council did not have to appoint a new Mayor this evening and had
the option of appointing someone from the public or someone from the Council. Council Member
Lakso had no thoughts that she desired to share, Council Member Koski stated that he could think
of several individuals that would fulfill the role well and stated two (2) Council Members Love
and Montain if they desired. Council Member Montain stated that both he and Council Member
Love have expressed their interest in serving in the capacity. Ex-Mayor Paar commented that
Council Member Love would be well suited for the position with his professionalism, experience
and leadership skills.
Page 3 of 6
City of Centerville
Council Meeting Minutes
March 25, 2020
Motion by Council Member Lakso, seconded by Council Member Koski to Appoint Council
Member D. Love as Mayor. A roll-call vote was taken. Council Member Lakso, Love, Koski
& Montain voted in favor. Motion carried.
Administrator Statz administered the Oath of Office for Mayor to Council Member Love.
D. Love assumed the duties of the office of Mayor.
3.
City Attorney Glaser stated that now that Mr. Love had assumed the position of Mayor, the Council
previously held City Council seat. He stated
that the person appointed to the seat would serve until January 2021 and there would be a special
election concurrent with the regular election with the seat being for two (2) years allowing for the
staggering of seats to continue. Administrator Statz explained that the position could be filled
using any process the Council desired.
Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res.
A roll-call vote was taken.
Council Member Lakso, Love, Koski & Montain voted in favor. Motion carried.
4. Appointment of New City Council Member
City Attorney Glaser stated that individuals that are eligible may be appointed and that there are
no set rules for appointment. Administrator Statz stated that the City has received a letter of
interest from former Mayor Wilharber for the vacancy.
Council discussion ensued regarding filling the position this evening, the receipt of one (1)
candidate letter of interest, application period, process for interviews/letters of interest,
opportunity to serve without campaigning, the use of the Personnel Committee for interviews,
Administrator Statz receiving applications and candidate submittals will determine the process
going forward for appointment. Consensus was that the application deadline will be April 2, if
more than three (3) candidates the Personnel Committee will meet to narrow the candidates to
three (3) with the remaining candidates to appear at a work session on April 8, 2020 for an
interview.
Motion by Council Member Montain, seconded by Council Member Lakso to Allow for the
Application Process and if More Than Three (3) Applicants the Personnel Committee Will
Be Utilized to Narrow the Candidates to Three (3) Who Will Appear Before Council On
April 8, 2020. A roll-call vote was taken. Council Member Lakso, Love, Koski & Montain
voted in favor. Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Page 4 of 6
City of Centerville
Council Meeting Minutes
March 25, 2020
1.
Administrator Statz stated that there was not a written Administrator Report.
Mayor Paar provided the audience with an overview of an Emergency Meeting of Council
that was held on March 18, 2020 due to the COVID-19 pandemic. He stated that Council
adopted an Emergency Declaration and placed actions for operations of City Hall and the
Public Works Department. He stated that City Hall will be closed to the public, telephones
will be answered during normal business hours and all permits will be accepted via online
or can be dropped off in a tote in the vestibule. He also stated that utility payments will be
accepted via online or in the Utility Payment Drop Box entering the parking lot to City Hall.
Mayor Paar stated that the Public Works staff will be staggering their work schedules to
refrain from the possibility of infection of each other, (two (2) employees at a time) with
the other two (2) working from home. Offices would be decontaminated following every
work day and employees with capabilities to work from home do so. He also stated that
emails would be accepted through info@centervillemn.com. He reported that other than
this meeting all meetings would be provided to the public via Zoom and live streaming
through North Metro TV. Public participation remains a high priority.
Council Reports
a.
i.
ii. Centennial Fire Distri
iii.
b.
i.
ii.
c.
i. Planning & Zoning Commission
ii. Fire Steering Committee
d.
i. North Metro Telecommunications Commission
City Attorney Glaser stated that the Mayor needed to be appointed to the Personnel
Committee. He stated that he felt that this was the intent of Council previously but no
ordinance was adopted. He alsoxt meeting appointments should
be made to EDA and the Centennial Lakes Police Governing Board. Mayor Love stated
that alternates and order of succession would prevail until such time as the appointments
would be made.
Page 5 of 6
City of Centerville
Council Meeting Minutes
March 25, 2020
Mayor Love ended the meeting with a story of a 17 year old senior
perception who is faced with not having a graduation, senior prom or sporting events. The
senior is to attend the U of M upon graduation and he quoted P.J. Fleck and an analogy of
ng and rowing continuing to push forward
through difficult times.
XI. ADJOURNMENT
Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the
March 25, 2020 City Council Meeting at 8:42 p.m. A roll-call vote was taken. Council
Member Lakso, Love, Koski & Montain voted in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender.
Page 6 of 6
CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1
Check Issue Dates: 3/26/2020 - 3/31/2020Mar 31, 2020 03:48PM
Report Criteria:
Report type: Summary
GLCheckCk NoDescriptionCheck
PeriodIssue DatePayeeAmount
03/2003/31/202013145AXON ENTERPRISE, INC25 FT STANDARD CARTRIDGE828.00
03/2003/31/202013146DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC82.99
03/2003/31/202013147EMERGENCY MEDICAL PRODUCTS,INMEDICAL SUPPLY GLOVES COVID-19269.75
03/2003/31/2020131484IMPRINT, INCCOLORING BOOKS/CRAYONS/BADGE696.82
03/2003/31/202013149GOV OFFICE LLCANNUAL WEBSITE HOSTING 2020660.00
03/2003/31/202013150MY HOLDINGS INCCLEANING TREATMENT VIRUSES/BA227.50
03/2003/31/202013151SHRED-N-GO, INCSHREDDING SERVICE MARCH54.73
Grand Totals:2,819.79
Payroll Check #13142-13144
M = Manual Check, V = Void Check
CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1
Check Issue Dates: 3/24/2020 - 3/24/2020Mar 24, 2020 01:41PM
Report Criteria:
Report type: Summary
GLCheckCk NoDescriptionCheck
PeriodIssue DatePayeeAmount
03/2003/24/202013139DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC5,492.74
03/2003/24/202013140POPP COMUNICATIONSDSL LINE FOR WIFI70.90
03/2003/24/202013141TWIN CITIES TRANSPORT & RECOVESQUAD TOW35.00
Grand Totals:5,598.64
M = Manual Check, V = Void Check
CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1
Check Issue Dates: 3/25/2020 - 3/25/2020Mar 24, 2020 02:23PM
Report Criteria:
Report type: Summary
GLCheckCk NoDescriptionCheck
PeriodIssue DatePayeeAmount
03/2003/25/20202020008DEARBORN NATIONALACH-APRIL LIFE DISABILITY1,479.38
03/2003/25/20202020009DELTA DENTALACH MARCH DENTAL COBRA CL1,378.10
03/2003/25/20202020010HEALTH PARTNERSACH HEALTH INS APRIL9,634.09
Grand Totals:12,491.57
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1
Check Issue Dates: 3/31/2020 - 4/2/2020Apr 02, 2020 08:51AM
Report Criteria:
Report type: Summary
GLCheckCheckVendorDescriptionCheck
PeriodIssue DateNumberNumberPayeeAmount
04/2004/02/2020879210800ANOKA CO FIRE PROTECT. CO2020 Annual PSDS Cost -Circle Pi6,583.00
04/2004/02/2020879340200DIVERSIFIED TEXTURING &12 pcs Axes Engraved60.00
04/2004/02/2020879460650FRATTALLONE'S HARDWARE SLysol, Glovesy, Disf Wipes54.55
04/2004/02/20208795130555MSFCAAnnual Membership Renewal160.00
04/2004/02/20208796200390TWIN CITY GARAGE DOOR CO, STATION 3 DOOR MTC on 3/17325.00
04/2004/01/2020202000780050HSA BANKQ2 HSA Contributions1,392.78
04/2004/02/20202020009210300US BANKMN Dept of HS - NetStudy 2.0153.11
Grand Totals: 8,728.44
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1
Check Issue Dates: 3/24/2020 - 3/30/2020Apr 02, 2020 08:50AM
Report Criteria:
Report type: Summary
GLCheckCheckVendorDescriptionCheck
PeriodIssue DateNumberNumberPayeeAmount
03/2003/30/2020878430480CENTENNIAL UTILITIESFeb Gas, Water (Station 1)143.41
03/2003/30/2020878531137CONNEXUS ENERGY2/5-3/5 Electric (for Station 1)630.33
03/2003/30/2020878650135EMERGENCY RESPONSE SOLUMSA Cairns XF1 FIre Helmet768.35
03/2003/30/2020878760650FRATTALLONE'S HARDWARE SCoffee Filter, Kleenex, Clorox, Spr46.32
03/2003/30/20208788130205MMKR, INC2019 Audit, services through 2/29/4,250.00
03/2003/30/20208789130555MSFCASafety Hopper Rental on 7/15/2050.00
03/2003/30/20208790180600CITY OF ROSEVILLEMar Phone & IT Services1,196.00
03/2003/30/20208791220200VERIZON WIRELESS2/16-3/15 Mobile Broadband & Mo190.83
Grand Totals: 7,275.24
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1
Check Issue Dates: 3/11/2020 - 3/23/2020Mar 24, 2020 10:52AM
Report Criteria:
Report type: Summary
GLCheckCheckVendorDescriptionCheck
PeriodIssue DateNumberNumberPayeeAmount
03/2003/23/20208783120443THE LINCOLN NATL LIFE INS CLIFE/DISABILITY INS127.17
03/2003/23/20202020008210300US BANKITX Design - Web Hosting2,344.97
Grand Totals: 2,472.14
M = Manual Check, V = Void Check
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April8,2020
Administration
VII.4
TITLE OF ISSUE:
ResolutionAuthorizingCopierLeasewithMarco
BACKGROUND AND SUPPLEMENTAL INFORMATION:
StaffisbringingforwardaresolutionauthorizingtheCityAdministratortoleaseofaKonicaMinoltaC458
copierfromMarcoTechnologiesLLCforaperiodof60monthsbasedonthequotationreceived.
COST AND SOURCE(S) OF FUNDING:
AnnualGeneralFundbudget.
REQUESTED COUNCIL ACTION:
StaffrecommendsthattheCityCouncilapprovetheattachedresolutionaspresented.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
X
Vote Record: Aye Nay
_____
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
ResolutionAuthorizingCopierLease
_______________________________________________________________
_____ _____ Koski
_______________________________________________________________
_____ _____ Montain
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
1/24/2020
A Proposal for
City of Centerville
Mark Statz
Prepared by:
Curt Thompson
651-288-6944
Curt.Thompson@marconet.com
City of Centerville:
Monthly lease agreement for KM C454e $241.32
Service & Supplies Details:
KM C454e
o Includes 4,750 monochrome prints @ $.009135 $43.39
Actual monochrome prints 3,349 per month.
o Includes 700 color prints @ $.05712
Actual color prints average 4,986 @ $ .05712 $284.80
Total Monthly Cost $569.51
New Solution: KM C458
60 - Month Lease $475.16
48 - Month Lease $513.40
36 - Month Lease $562.84
Service & Supplies Details:
KM C458: Service Agreement:
o Includes 3,349 monochrome prints @ $.007
o Includes 4,986 color prints @ $.05
Business Office Copier: KM C458
45 Monochrome Pages Per Minute
45 Color Pages Per Minute
300 Sheet Single Pass Document Feeder
100 Sheet Bypass Tray
(4) 550 Sheet Paper Tray
Internal Sorter Stapler
3 Hole Punch
Fax
Network Printing/Scanning/Copying/Faxing
Scan to E-Mail/Network Folder
Wireless Printing.
DELIVERY, INSTALLATION, INITIAL SUPPLIES AND INITIAL TRAINING
Delivery, Installation, Initial Supplies, Initial Training & Returning current machine ......................................... Included
Accepted by: Date:
By signing this proposal, you are authorizing Marco Technologies LLC to order, install and invoice the above
listed equipment.
2
City of Centerville:
Monthly lease agreement for KM C454e $241.32
Service & Supplies Details:
KM C454e
o Includes 4,750 monochrome prints @ $.009135 $43.39
Actual monochrome prints 3,349 per month.
o Includes 700 color prints @ $.05712
Actual color prints average 4,986 @ $ .05712 $284.80
Total Monthly Cost $569.51
New Solution: KM C458
60 - Month Lease $461.91
48 - Month Lease $496.93
36 - Month Lease $543.85
Service & Supplies Details:
KM C458: Service Agreement:
o Includes 3,349 monochrome prints @ $.007
o Includes 4,986 color prints @ $.05
Business Office Copier: KM C458
45 Monochrome Pages Per Minute
45 Color Pages Per Minute
150 Sheet Single Pass Document Feeder
100 Sheet Bypass Tray
(4) 550 Sheet Paper Tray
Booklet Finisher
3 Hole Punch
Fax
Network Printing/Scanning/Copying/Faxing
Scan to E-Mail/Network Folder
Wireless Printing.
DELIVERY, INSTALLATION, INITIAL SUPPLIES AND INITIAL TRAINING
Delivery, Installation, Initial Supplies, Initial Training & Returning current machine ......................................... Included
Accepted by: Date:
By signing this proposal, you are authorizing Marco Technologies LLC to order, install and invoice the above
listed equipment.
3
.
Konica Minolta bizhub C360i/C450i
Components Included:
36/45 Pages Per Minute
1,200 x 1,200 dpi
2,350 sheet Paper Supply
(4) 550 sheet Paper Cassette
150 sheet Stack Bypass
Single Pass Dual Scan Document Feeder
Staple Finisher + Booklet Making + Hole Punch Kit
Fax Board
8 GB RAM & 256 GB SDD Memory
All new User Interface with increased responsiveness
10.1echnology
Delivery, Professional Service Installation, Implementation and ONGOING Training
SourceWell formerly NJPA Contract
Equipment 60 Month Rental
Konica Minolta C360i (36 ppm): $176.47
Konica Minolta C450i (45 ppm): $221.38**
Optional Accessories
(4) 550 sheet Paper Drawers: INCLUDED
Staple Finisher + Booklet Maker: INCLUDED
Tri-Folding Unit: INCLUDED
Fax Board: INCLUDED
2/3 Hole Punch Kit: INCLUDED
LOFFLER will pick up, erase hard drive, and ship back current Konica Minolta at no charge
** Sourcewell Pricing is based off current C458 model (New C450i Sourcewell pricing has not been released yet)
Corey Schlosser
Service and Supply Agreement:
Integrated Solutions Account Manager K12 Education &
Municipality Vertical
All BW prints/copies @ $0.0073.
Loffler Companies, Inc.
All COLOR prints/copies @ $0.05
Email: cschlosser@loffler.com
Direct Dial: 952-646-6427
Includes ALL Toner, Parts, Staples, and Labor
Rate LOCKED for Term of Agreement.
Your Most Valuable Partner for
Innovative Business Technology & Services
City of Centerville
Business Proposal Presented To:
City of Centerville
Mark Statz
Prepared By:
Nathan Hamvas
March 23, 2020
952-894-9460
3/23/2020
Proposal Summary:
Replaces the current machine with the most up to date technology.
CBS will expedite the pickup and return of the current KonicaMinolta machine according to the customer
provided leasing company instructions (Nathan helps with that). The cost for the packing, hard drive sanitizing
and shipping back to the leasing company is included.
No buyout is included.
The implementation is accomplished in a coordinated way : certified I.T.
support on- site and tenured trainers- minimal business distraction.
In addition to the standard streamlined scanning functions, the placement of the new system lays the
groundwork for advanced scanning add- ons: establishing pre-set workflows, providing searchable content,
levels of security & access and the framework for future applications.
I have completed 22 years with Coordinated (started 12/8/1997). This is what I do every day (Customers
First, Always).
As much as I want to earn the City of Centerville business today, I look forward to partnering long into
the future.
952-894-9460
3/23/2020
Recommended System
Kyocera TASKalfa 4053ci Full Color Copier/ Printer/ Scanner/ Fax System
40Copies/ Prints per Minute Black & White and Color
120/ 160 images per Minute Scanning (Color/ B&W)
(4) 500 Sheet Paper Drawers (Up to 12) (High gloss paper)
150 Sheet Multi-Purpose Tray (Up to 166 Banners)
270 Sheet Dual Scan- Single Pass Document Feeder
Network Fax/ Walkup Fax System
4,000 Sheet Finisher with Stapling/ Hole Punching
Booklet Maker and Folder /Tri-folder (letter, legal, ledger)
Print on to Tabs
Wireless Card
Ability to save newsletters to print on demand
1200 x 1200 dpi
Standard Memory: HDD 320 GB /4.0 GB RAM/ 8GB SSD
Data Security Package (ISO/IEC 15408 EAL2 Certified)
Job Storage, Secured Print, Collaboration Boxes
Delivery/ Set up/ Calibration/ Network Installation/ Training
Lease only (60 Month FMV): 216.00 per month (tax exempt)
Service and Toner Agreement:
5.6 cents each
85 cents each
Includes:
Service, Parts, Labor, Preventive Maintenance
Drums, Rollers, Toner (Cyan, Magenta, Yellow, Black), Developer
*Paper and staples are not included
Delivery, set up and installation, Free unlimited training and demonstration
6 month Account Reviews
1 Year of ProConnect Coverage- Up to 4 hours of on-site support as well as unlimited phone/ remote support for 1 year-
continuing ProConnect after 1 year is optional.
952-894-9460
3/23/2020
ENCROACHMENT AGREEMENT
is ____ day of ___________, 2020 by and between
the CITY OF CENTERVILLE, a Minnesota municipal corporati
Szulim a married indivi
RECITALS
A. Landowner owner in fee as tenant the real property situated in Anoka County,
Minnesota, legally described as
PIN #23-31-22-24-0031 Lot 1, Block 6, Centerville
1721 Heritage Street Subj to Ease of Rec
B. Landowner(s) desires to construct a sump pump discharge pipe and connect to the
r System in the adjoining right of way located
along Heritage Street which abuts their front yard. Landowner(s) seeks permission from the City
to complete same during the pending/construction of the Downtown Street Project.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS,
THE PARTIES AGREE AS FOLLOWS:
1. The City hereby grants Landow
1
2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver
f-way/drainage and utility easement(s).
3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to
defend, indemnify and hold the City harmless from all costs and expenses, claims and liability,
including attorney fees, relating to or arising out of the grant to Landowners of permission to
System. Landowners further agree to indemnify and hold the City harmless from any damage
caused to the Subject Property as a result
way/drainage/system and utility easement(s), including any damage to the caused in whole or
way/drainage/system and utility easement(s).
4. The City does not warrant title or guarantee the continuing right of Landowners to
maintain the connection to connect tile to discharge sump pump water into
easement(s).
5. Landowners may not replace the connection if the connection is damaged more
than fifty percent (50%) of its fair market value, as measured immediately prior to the damage,
without further permission from the City.
6. The City may direct removal of the connection, at th
expense, upon thirty (30) days written notice if the City determines that the connection will
interfere with said use.
7. This Agreement shall run with the land and shall be recorded against the title to
the Subject Property.
2
CITY OF CENTERVILLE
By:___________________________
D. Love, Mayor
By:______________________________
Teresa Bender, City Clerk
PROPERTY OWNERS
By: _____________________________
By:______________________________
STATE OF MINNESOTA )
)ss.
COUNTY OF ANOKA )
The foregoing instrument, having been duly adopted and approved by vote of the City
Council of Centerville, Minnesota, at a meeting held the _____ day of _______, 2020 was
acknowledged before me this ____ day of __________, _____, by D. Love and Teresa Bender,
Mayor and City Clerk, respectively, of the City of Centerville, a Minnesota municipal
corporation.
_______________________________
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this ____ day of __________,
_______ Edward B. Szulim a married
_________________________________
Notary Public
DRAFTED BY CITY OF CENTERVILLE
1880 Main Street
Centerville, MN 55038
3
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
TITLE OF ISSUE:
Letter of Credit Reduction Request - Old Mill Estates
BACKGROUND AND SUPPLEMENTAL INFORMATION:
We have received a formal request, from the developer of Old Mill Estates, for a letter of credit reduction. The
construction of Old Mill Estates (first addition) is largely completed. Attached is a summary of the costs of
work which is complete and incomplete.
Staff is recommending a reduction in the letter of credit from $457,057 to $95,055.
A separate letter of credit will be required for the construction of the 2nd Addition.
COST AND SOURCE(S) OF FUNDING:
No cost. Proposed reduction in security.
REQUESTED COUNCIL ACTION:
Motion to approve a reduction in the Letter of Credit for Old Mill Estates (1st Add.) to $95,055.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
LOC Reduction Request, LOC Reduction
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
Analysis
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
st
TheLOCforthe1Additionbeing$457,047couldbereducedbytheamountof150%ofthevalueofthe
workcompleted.Theworkcircledinred,below,isworkthatisnotyetcompletedandapproved.The
remainingworkisconsideredcompleteanditsvaluecouldbereleasedfromtheletterofcredit.
Theremainingwork(circledabove)is$63,370x150%=$95,055.
Therefore,thenewLOCamountforOldMillEstates,firstaddition,canbereducedto$95,055.
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
VIII.2
TITLE OF ISSUE:
Downtown On-Street Parking
BACKGROUND AND SUPPLEMENTAL INFORMATION:
As previously discussed, direct, pull off parking is currently utilized in some areas. This type of parking is not
allowed under city code. As the streets in the downtown area are reconstructed, it seems prudent to eliminate
these situations. The P&Z Commission has discussed these parking spaces, the business impacts of eliminating
them and the connection to the downtown master plan. Their recommendation was to trade these parking spaces
for parallel spaces, in accordance with the Downtown Master Plan, where practical. The downtown street
project, is programmed to build some parallel parking on the south side of Sorel St. to accommodate a future
business on the first floor of an apartment building. Staff's recommendation is to add parallel parking spaces
along the north side of Sorel St. from Centerville Rd to Progress St and in front of the church's property.
Adding spaces in front of single family residential properties becomes difficult due to narrow right-of-way.
COST AND SOURCE(S) OF FUNDING:
$17,270 ($785/space) - Street Fund
REQUESTED COUNCIL ACTION:
Motion to approve the addition of parallel parking spaces to the Downtown Street and Utility Improvements
Project on: North side of Sorel Street in front of Church (11 spaces), North side of Sorel Street from Centerville
Road to Progress Road (11 spaces).
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Aerial Photo and design drawing
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
40
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Downtown Centerville
Master Plan & Development Guidelines
inside the stores. A positive visual image is
The Local Streets
The further development of local important to retail success and to attracting
commercial streets is important to people to live downtown. Coordination with
attracting and keeping high quality retailers Anoka County will be required for
in the downtown area. Local streets will be streetscape enhancements.
easily accessible from CSAH 14 and CSAH
The transportation improvements portrayed
21 and will provide a clear and logical
in the Master Plan combine to provide the
system for shoppers and people living
Downtown Area with improved way finding,
downtown to access local shops. Once on
easily accessible development parcels,
foot, users of the area should be able to
easily understood layout of streets and a
access the local sidewalks easily from
system that can be phased in as
parking areas and signage should orient
development occurs.
them to the mixed use corridors. Too much
signage can clutter the streetscape and
The further development of neighborhood
actually cause additional confusion, while
streets will enhance the character of the
not enough can leave visitors with a sense
downtown neighborhood and differentiate
of frustration. A balance must be achieved.
the residential areas from the commercial
The sidewalk materials, lighting and core. The provision of a wider right-of-way
landscaping all contribute to providing a allows for on-street parking as well as
high quality pedestrian experience. The sidewalks which improve connectivity
visual image of the street influences the throughout the downtown.
perceived quality of goods and services
Recommended section for Local Commercial and Neighborhood Streets
January 4, 2006 Page 14 of 34
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
IX.1
TITLE OF ISSUE:
Appointment to Open Council Seat
BACKGROUND AND SUPPLEMENTAL INFORMATION:
During the Work Session preceding tonight's meeting, the Council interviewed three candidates for the open
Council seat. During the business of the regular Council Meeting, the appointment may be made. Using
normal Council procedure, a motion should be made by a Council Member to appoint a particular candidate. If
there is a tie vote, the Mayor may make the appointment.
Once the appointment is made, the City Administrator will give the Oath of Office and the new Council
Member may join the meeting and begin participating.
COST AND SOURCE(S) OF FUNDING:
No cost.
REQUESTED COUNCIL ACTION:
Motion to appoint _______________________ to the open City Council seat.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Applications/Letters of Interest
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Planning and Zoning
IX.2
TITLE OF ISSUE:
Old Mill Estates Second Addition - Developer's Agreement
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Attached please find the draft Developer's Agreement for Old Mill Estates Second Addition. At the last City
Council meeting, the Final Plat was approved for the development. We are now asking the City Council to
approve the associated Developer's agreement, which lays out fees, securities and other terms of our agreement
with Elmcrest Vistas, LLC. This agreement is a supplement to the Master Developer's Agreement, as approved
for the first addition of Old Mill Estates.
COST AND SOURCE(S) OF FUNDING:
Income: Park Dedication - $63k; Storm Water Access Charge - $32k; SAC/WAC paid w/building permits
REQUESTED COUNCIL ACTION:
Motion to approve the Developer's Agreement for Old Mill Estates Second Addition.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Developer's Ageement
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
DEVELOPMENT & SUBDIVISION AGREEMENT
BY AND BETWEEN
THE CITY OF CENTERVILLE, MINNESOTA
AND
ELMCREST VISTAS, L.L.C.
SUPPLEMENTAL AGREEMENT AND CODICIL FOR
OLD MILL ESTATES SECOND ADDITION
PREPARED BY:
Kurt B. Glaser, City Attorney
Smith & Glaser, LLC
333 Washington Avenue North
405 Union Plaza Building
Minneapolis, Minnesota 55401
612-333-6513
KurtGlaser@GlaserLaw.net
Version 3/30/3030 - 1 Page 1
is effective
May 22, 2019, by and between the CITY OF CENTERVILLE, a Minnesota municipal
ELMCREST VISTAS, a Minnesota Limited Liability Corporation,
SUPPLIMENTAL AGREEMENT AND CODICIL
is effective ___________ ##, 2020, as a supplement and codicil to the original
Agreement.
The Agreement is controlling and governs the terms and conditions between the parties
except where specifically set forth in this Supplement. The Plat for Old Mill Estates was the first
phase of development as contemplated by the Agreement, and Old Mill Estates Second Addition
is the second phase of development as contemplated by the Agreement. This Supplement is
intended to amend and revise aspects of the Agreement which relate to the development of Old
Mill Estates Second Addition. If the terms and conditions contained in the Agreement and
Supplement are in conflict, the contents of the Agreement shall take precedence over the
contents of this Supplement.
1. REQUEST FOR PLAT AND DEVELOPMENT APPROVAL. The Developer
has asked the City to approve a final plat for Outlot A of the plat for Old Mill Estates.
Hereinafter, this plat revision shall be referred to as a request for final plat approval for Old Mill
Estates Second Addition (referr
of Anoka, State of Minnesota, and is legally
described on the attached Exhibit A, including easements described therein. The Developer has
received a Final Plat approving a minimum of 18 single-family lots.
2. CONDITIONS OF PLAT AND DEVELOPMENT APPROVAL.
Version 3/30/3030 - 1 Page 2
At such time as the City approves the Final Plat and the Development Plans for
development of the Second Addition, and the Developer receives the Right to Proceed as set
forth below, the Developer may record the Plat with the County Recorder or Registrar of Titles
within one hundred (100) days after approval of the Plat. If the Plat and any associated
easements or covenants are not recorded within the one hundred (100) days, the approval of the
Plat is void, unless a written request for an extension is submitted to the City Administrator
before the one hundred (100) days expire. The extension will be approved or denied by the City
Council by placement on their agenda within fifteen (15) days of request for same. Such Plat
shall contain all easements required for the construction and maintenance of improvements for
the development.
3. RIGHT TO PROCEED. Within the Final Plat or Land to be platted, the
Developer may not grade or construct sewer lines, water lines, streets, utilities, public or private
improvements, or any buildings until all the following conditions have been satisfied: 1) the
Agreement, this Supplement, or subsequent amendments or codicils have been fully executed by
all parties, including owners, lessors, lessees and mortgage holders, and filed with the City
Administrator and recorded against the property, 2) the necessary security has been received by
the City, 3) the Final Plat has been approved by the City Council and is in a form ready for
recording with the Anoka County ssary easements, rights-of-ways,
or covenants have been recorded against the property, and 5) the City Administrator has issued a
letter that all conditions have been satisfied and that the Developer may proceed. The Final Plat
will not be released to the Developer and may not be recorded until the necessary Security has
been received and accepted by the City. The City Administrator shall issue the notice to proceed
within seven (7) business days after receipt and acceptance of the security.
Version 3/30/3030 - 1 Page 3
4. OTHER DEVELOPMENT. The City may refuse to approve future
development, certification of occupancy within this development, future planning or zoning
applications, plats or development contracts by or with Developer if Developer has breached the
Agreement or Supplement, and the breach has not been remedied within the applicable notice
period.
5. CHANGES IN OFFICIAL CONTROLS. For two (2) years from the date of
mprehensive Plan or official controls shall
apply to or affect the use, development density, lot size, lot layout or dedications of the approved
Final Plat for Old Mill Estates Second Addition, unless required by state or federal law or agreed
to in writing by the City and the Developer. Thereafter, notwithstanding anything in the
Agreement or Supplement to the contrary, to the full extent permitted by state law the City may
require compliance with any amendments to the
platting or dedication requirements enacted after the date of this Supplement.
6. DEVELOPMENT PLANS. The Final Plat shall be developed in accordance
file with the City, and those Plans referenced
here. The Plans shall not be attached to the Agreement or Supplement. If the Plans vary from
the written terms of the Agreement, the written terms shall control. The approved Plans are as
follows:
A. Final Plat, Old Mill Estates Second Addition, prepared by EG Rud & Sons, Inc.,
adopted by City Council 03/11/2020.
B. Grading, Drainage and Erosion Control Plans, prepared by Plowe Engineering,
C. Street and Utility Plans, prepared by
dated 10/17/2018 with revisions.
*These Street and Utility Plans now include additional draintile along the
south edge of Old Mill Estates Second Addition, Block 1, as directed by the
City Engineer.
Version 3/30/3030 - 1 Page 4
D. Trail Plan Documents, Sketch and Description, prepared by EG Rud & Sons, Inc.,
05/01/2019.
E. Trail Easement, Anoka County Recorder, document ID 4225917 prepared by EG
Rud & Sons, Inc. dated 05/01/2019.
F. e improvements constructed pursuant to
this Agreement.
These Plans may include subsequent plan revisions approved, in writing, by the City Engineer.
7. PUBLIC AND PRIVATE IMPROVEMENTS. The Developer shall install and
These Improvements are detailed in Exhibit D.
All Improvements shall be installed in acco
City standard specifications for utilities and street construction; and any other applicable law,
ordinance or policy. The Developer shall submit plans and specifications for the Improvements
that have been prepared by a competent registered professional civil engineer to the City for
approval by the City Council. The Developer shall obtain all necessary permits from other
agencies before proceeding with construction of the Improvements. The Developer, at its sole
expense, shall instruct its engineer to provide adequate field inspection personnel to assure an
certify, as a condition of City acceptance, that the construction work for the Improvements meet
the approved City standards.
The Developer, its contractors and subcontractors, shall follow all instructions received
from the City and Rice Creek Watershed inspectors, so long as consistent with the Plans. The
ovide for on-site project management. The Developer or its
engineer shall schedule a pre-construction meeting at a mutually agreeable time and location
with all parties concerned, including the City Engineer, inspector and/or consultants, to review
the program for the construction work. Prior to the pre-construction meeting, Developer shall
Version 3/30/3030 - 1 Page 5
supply a schedule of construction activities and shall amend the schedule from time to time as
necessary. Before the Security for the completion of Public Improvements is released in total,
iron monuments must be installed in accordance
surveyor shall submit a written notice to the City certifying that the monuments have been
installed.
8. PERMITS. The Developer shall obtain, or require its contractors and
subcontractors to obtain, all necessary permits. Those permits obtained by Developer to begin
work include, but are not limited to:
A.
System Permit For Storm Water Discharge Related To Construction Activity
B.
C. City of Centerville - Building Permit for home construction
D. rmit for land disturbing activities.
E. its for small utilities such as gas, phone,
electric, cable TV.
F. Minnesota Pollution Control Agency Sanitary Sewer Extension
G. Minnesota Department of Health Water Main Extension
9. TIME OF PERFORMANCE. The Developer shall install all required public
econd Addition Plans except for the final wear
course of asphalt by September 30, 2020. Developer shall install the wear course by September
30, 2021. The Developer may, however, request an extension of time from the City. The City
may exercise the power to delay installation of the wear course for a period no more than two
the deadline is extended, Security posted by the
Developer shall be updated to reflect cost increases and the extended completion date. The City
may only exercise the power to delay installation of the wear course for good cause shown,
including but not limited to ongoing construction related truck traffic over the road in question,
evidence of trench settlements in the road, or premature failure of the base course.
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10. LICENSE. The Developer hereby grants the City, its agents, employees, officers
and contractors a license to enter the Land to be platted to perform all work and inspections
deemed appropriate by the City in conjunction with the Plat development and the Improvements.
11. SUPERIOR RIGHT OF TITLE. The Developer agrees, and shall not cause any
mortgage, lien, easement, covenant or other encumbrance on title to the Land to be superior to
any right or title the Developer grants to the City for an easement, the Agreement, this
Supplement, or any feature included on the Final Plat, including covenants for the maintenance
of common open space, except by an express written authorization approved by the City Council.
12. ADMINISTRATION COSTS. The Developer shall reimburse the City for the
velopment including, but not limited to expenses
incurred for legal, planning, engineering services, development agreement compliance and
inspection services. In addition to those monies deposited by the Developer for Phase One, with
respect to Phase Two (the Second Addition), the Developer shall deposit $20,000 and maintain
with the City a minimum of $10,000 cash escrow for payment of these accrued or future costs in
the amounts listed in city code. The City shall draw against the escrow to reimburse itself for all
such costs. The Developer agrees that the City has the right to request additional deposits from
future out-of-pocket costs and replenish such
escrow. Unless excused by the City Council, the Developer shall maintain the escrow for a
period of one-year after either the termination of the Agreement and Supplement, or completion
of all construction and landscaping, whichever is a longer period. At the conclusion of
construction of the Second Addition, the parties will negotiate a reduced amount of escrow to be
held by the City until such time as the Agreement and this Supplement terminates.
The City may halt plat development and construction for any unpaid bills until they are paid
in full and the escrow replenished to its original amount. Bills not paid within thirty (30) days
shall accrue interest at the rate of eighteen percent (18%) per year. City may at its option draw
against developer security to reimburse itself for such costs.
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Before the City releases the Final Plat for recording, the Developer must pay or satisfy all
of these escrow requirements or costs, and any other unpaid governmental fees, assessments,
judgments or real estate taxes, plus any penalty and interest.
13. SECURITY. The amount of the Security for the Second Addition is calculated as
shown in Exhibit D. These calculations are for historical reference and are not a restriction on the
use of the Security. Security shall be calculated in an amount for features as set forth in Code
Chapter of 153.
The Security for the Second Addition shall be for a term ending November 30, 2023, and
automatically renewing thereafter unless notice of termination is provided to the City at least forty-
five (45) days prior to the end of the term or any renewal date. The notice given must comply with
the formal Notice provisions of this agreement. Individual security instruments may be for shorter
terms provided they are replaced at least thirty (30) days prior to their expiration. The City may
draw down the Security, with a written seven (7) day notice and seven (7) day right to cure by the
Developer, for any violation of the terms of the Agreement or this Supplement, or if the Security is
to be allowed to lapse prior to the end of the required term or any renewal term. The notice and
right to cure provisions shall be void if the Security will expire in less than seven (7) days or upon
discovery that the Security will not automatically renew (if such discovery is on or after the date that
is seven (7) days prior to expiration of the Security). If the required Improvements are not
completed at least thirty (30) days prior to the expiration of the Security, the City may also draw it
down. If the Security is drawn down, the proceeds shall be used to cure the default or held until the
Developer has completed the Improvements. The Security instrument shall be in a form
substantially similarly to those terms set forth in Exhibit B.
The Security may be reduced from time to time pursuant to City policy regarding Security
reductions. Upon receipt of proof to the City that work has been satisfactorily completed, financial
Version 3/30/3030 - 1 Page 8
plans have been received by the City, the Security may be reduced from time to time pursuant to
City policy regarding Security reductions. A minimum amount equal to ten percent (10%) of the
gross amount of the Security shall be retained for a period of one-year after termination of this
agreement or completion of all construction and landscaping, whichever is a longer period.
The terms and conditions set forth in the Section are separate and distinct from security
obligations to warranty improvements set forth elsewhere in the Agreement or this Supplement, and
are intended to cover the obligations of the Second Addition improvements. Before the City
releases the Final Plat for recording, the Developer must pay or satisfy all of these security
requirements or costs.
14. CLAIMS & ACTIONS. In the event that the City receives notice of an audit or
review from a governmental agency related to this Land or Final Plat, or the City receives notice
of litigation regarding this Land or Final Plat, such claims will be forwarded to the Developer
who shall promptly indemnify and hold the City harmless and make it whole.
In the event that the City receives claims from laborers, materialmen, or others that work
required by the Agreement or this Supplement has been performed, the sums due them have not
been paid, and the laborers, materialmen, or others are seeking payment from the City, such
claims will be forwarded to the Developer who shall promptly process the claims and make sure
that all valid claims are paid. Developer agrees to indemnify and hold the City harmless in the
event that the City receives claims from (and uses reasonable diligence to authenticate said
claims) labor, materialmen, or others indicating that work required by the Agreement or this
Supplement has been performed, the sums due them have not been paid, and the laborers,
materialmen, or others are seeking payment from the City. The Developer hereby authorizes the
Version 3/30/3030 - 1 Page 9
City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil
Procedure for the District Courts, to draw upon the Security and Additional Security in an
amount up to 150% of the claim(s) and deposit the funds in compliance with the Rule, and upon
such deposit, the Developer shall release, discharge, and dismiss the City from any further
proceedings as it pertains to the Security or Additional Security deposited with the District
Court, except that the Court shall retain jurisdicti
Agreement or this Supplement.
15. FEES. In addition to those fees set forth in the Agreement, the following fees are
required by law and shall apply to development of the Second Addition.
A. Storm Water Area Charge
The Storm Water Area Charge is calculated based the amount of platted property
(558,267 square feet) multiplied by the fee rate per square foot ($0.05739).
The Storm Water Area Charge equals 558,267 x $0.05739 = $32,038.94.
These fees must be paid in full in cash upon execution of this Supplement and approval
of the Final Plat for the Second ely pay fees shall constitute a
default and constitutes grounds for denial of building permits.
16. FIXTURE INSTALLATION, ACCEPTANCE AND WARRANTY
A. The Developer shall be responsible for the cost and installation of public
improvement such as street lighting, street signs and traffic signs consistent with the Plans and
specifications approved by the City. Before the City signs the Final Plat, the Developer shall pay
these costs either to the City to procure or install same, take responsibility for procurement and
installation of same, or employ combination thereof. The cost of street lighting, street signs and
traffic signs installation are set forth in the attached table, Exhibit D.
Version 3/30/3030 - 1 Page 10
B. Within 60 days after Developer deliv
installed public improvements and a letter requesting acceptance by the City of such
improvements, City shall review said improvements and consent to and accept the public
improvements or provide Developer with a written notice of work that is unacceptable and what
is required to make the work acceptable to the City. Upon completion of corrections to the
unacceptable work, the developer shall, again, notify the City in writing and request acceptance
of the work. The timeline above, then resets. If the City fails to provide a written notice of
unacceptable work within 30 days, then the City shall be deemed to have accepted the public
improvements identified in the Devel
C. The Developer warrants all Improvements required to be constructed by it
pursuant to the Agreement and this Supplement against poor material and faulty workmanship.
The warranty period for underground utilities is two years from the date of acceptance by the
City. If all Improvements are installed by one contractor, the warranty period shall commence
after the final wear course has been completed and the City has accepted the streets, unless
installation of the wear course has been delayed by the City, in which case the two-year period
shall commence on the later of September 30, 2021, or the requested extension date requested by
Developer pursuant to Section 9 herein. If streets and underground utilities are installed by
separate contractors, the two (2) year warranty period on underground utilities shall commence
following their completion and acceptance by the City. The Developer or his contractor shall
post security in the amount of thirty-five percent (35%) of final construction costs to secure the
warranties. The Developer or his contractor may use the existing Letter of Credit or a
Version 3/30/3030 - 1 Page 11
maintenance bond to satisfy this condition. The City standard specifications for utilities and
street construction identify the procedures for final acceptance of streets and utilities.
In the event of default by the Developer as to any
of the work to be performed by it hereunder, the City may, at its option, perform the work and
the Developer shall promptly reimburse the City for any expense incurred by the City, provided
the Developer, except in an emergency as reasonably determined by the City, is first given notice
of the work in default, not less than 48 hours in advance. The Agreement and this Supplement is
a license for the City to act, and it shall not be necessary for the City to seek a Court order for
permission to enter the Plat. When the City does any such work, the City may, in addition to its
other remedies, assess the cost in whole or in part.
18. HOMEOWNERS ASSOCIATION AND SPECIAL CONDITIONS
GOVERING LOT 8, BLOCK 2 OF THE SECOND ADDITION. The Agreement required
perpetual maintenance of the planned development of Outlot A, Old Mill Estates. This
Supplement relieves the Developer of the requirement to establish an HOA, and for the perpetual
maintenance of Outlot A, in exchange for the following conditions governing Lot 8, Block 2, Old
Mill Estates Second Addition.
The City shall not approve a subdivision of Lot 8, Block 2, Old Mill Estates Second
Addition without a demonstration of how the homesites (building pads) of said subdivision will
be accessed with a driveway. This may be demonstrated by showing viable access to the
homesites without impact to wetlands, or by submitting an approved wetland impact permit from
the Local Governing Authority (LGA) for the Wetland Conservation Act (WCA), allowing
access through the wetland.
Version 3/30/3030 - 1 Page 12
19. MISCELLANEOUS.
A. Third parties shall have no recourse against the City under this Supplement.
B. Breach of the terms of this Supplement by the Developer shall be grounds for
denial of building permits, until such breach is cured.
C. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
Supplement is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of this Supplement.
D. The action or inaction of the City shall not constitute a waiver or amendment to
the provisions of this Supplement. To be binding, amendments or waivers shall be in writing,
signed by the parties and approved by written resolution of the City
to promptly take legal action to enforce the Agreement or this Supplement shall not be a waiver
or release.
F. The Agreement and this Supplement shall run with the land and may be recorded
against the title to the Land as shown on the Plat for the Old Mill Estates. The Developer
covenants with the City, its successors and assigns, that the Developer is well seized in fee title
of the subject property and/or has obtained consents to the Agreement and this Supplement, in
the form attached hereto, from all parties who have an interest in the property; that there are no
unrecorded interests in the property being developed; and that the Developer will indemnify and
hold the City harmless for any breach of the foregoing covenants.
G. Developer shall take out and maintain or cause to be taken out and maintained
until six (6) months after the City has accepted the Public Improvements, public liability and
property damage insurance covering personal injury, including death, and claims for property
Version 3/30/3030 - 1 Page 13
or the work of its subcontractors or by one
directly or indirectly employed by any of them. Limits for bodily injury and death shall be not
less than $500,000 for one person and $1,000,000 for each occurrence; limits for property
damage shall be not less than $200,000.00 for each occurrence; or a combination single limit
policy of $1,000,000 or more. The City shall be named as an additional insured on the policy,
and the Developer shall file with the City a certificate evidencing coverage prior to the City
approving this Development Agreement. The certificate shall provide that the City must be
given ten (10) days advance written notice of the cancellation of the insurance. The certificate of
insurance shall substantially comply with the form attached hereto as Exhibit C.
H. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter arising,
available to City, at law or in equity, or under any other agreement, and each and every right,
power and remedy herein set forth or otherwise so existing may be exercised from time to time
as often and in such order as may be deemed expedient by the City and shall not be a waiver of
the right to exercise at any time thereafter any other right, power or remedy.
I. This Agreement shall terminate and be of no further force or effect on the date
that all obligations of Developer (including warranty obligations) have expired, or upon such
earlier date as agreed to by City and Developer.
27. NOTICES. Required notices to the Developer shall be in writing, and shall be
either hand delivered to the Developer, its employees or agents, or mailed to the Developer by
certified mail at the following address:
ELMCREST VISTAS, LLC
James MacKinnon
1805 West Lake Street, #101
Minneapolis, MN 55408
Version 3/30/3030 - 1 Page 14
jamesdmackinnon@gmail.com
Notices to the City shall be in writing and shall be either hand delivered to the City
Administrator, or mailed to the City by certified mail in care of the City Administrator at the
following address:
City of Centerville
1880 Main Street
Centerville, MN 55038
With a copy to:
Smith & Glaser, LLC
Attention: Kurt B. Glaser
333 Washington Avenue North, Suite 405
Minneapolis, Minnesota 55104.
\[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.
SIGNATURE PAGES FOLLOW.\]
Version 3/30/3030 - 1 Page 15
SIGNATURE PAGE TO SUBDIVISION AGREEMENT
Elmcrest Vistas, LLC
CITY OF CENTERVILLE
BY: ____________________________________
(SEAL) D. Love, Mayor
AND ___________________________________
Mark Statz, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
The foregoing instrument was acknowledged before me this _____ day of ___________,
2020, by D. Love, Mayor, and by Mark Statz, City Administrator, of the City of Centerville, a
Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority
granted by its City Council.
NOTARY PUBLIC
Version 3/30/3030 - 1 Page 16
SIGNATURE PAGE TO SUBDIVISION AGREEMENT
Elmcrest Vistas, LLC
DEVELOPER:
BY:_____________________________________
ITS:_____________________________________
STATE OF MINNESOTA )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this ______ day of __________,
2020, by _______________________________, its ___________________________.
NOTARY PUBLIC
Version 3/30/3030 - 1 Page 17
FEE OWNER CONSENT TO SUBDIVISION AGREEMENT
Elmcrest Vistas, LLC
Elmcrest Vistas, LLC, the fee owner of all or part of the subject property, the development of
which is governed by the foregoing Development And Subdivision Agreement, affirm and
consent to the provisions thereof and agree to be bound by the provisions as the same may apply
to that portion of the subject property owned by them.
DEVELOPER:
BY:_____________________________________
ITS:_____________________________________
STATE OF MINNESOTA )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this ______ day of __________,
2020, by _______________________________, its ___________________________.
NOTARY PUBLIC
Version 3/30/3030 - 1 Page 18
MORTGAGEE CONSENT TO DEVELOPMENT AND SUBDIVISION AGREEMENT,
AND SUPPLEMENTAL AGREEMENT AND CODICIL TO THAT AGREEMENT
Elmcrest Vistas, LLC
\[NAME OF BANK HERE\], a ___________________________________, which holds
mortgage(s) on the subject property, the development of which is governed by the foregoing the
Development and Subdivision Agreement, and the Supplemental Agreement and Codicil to that
Agreement, agrees that Same shall remain in full force and effect even if it forecloses on its
mortgage(s).
Dated this _____ day of ____________, 2020.
MORTGAGEE
\[NAME OF BANK HERE\]
By:__________________________________
Its: _________________________
STATE OF MINNESOTA )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this _____ day of ___________,
2020, by _______________________________________, the __________________________
of \[NAME OF BANK HERE\], on behalf of _______________________________.
NOTARY PUBLIC
Version 3/30/3030 - 1 Page 19
Elmcrest Vistas, LLC
Legal Description of Property Being Developed, situated in Anoka County, Minnesota:
Outlot A, Plat for Old Mill Estates.
\[REMAINDER OF PAGE LEFT BLANK\]
Version 3/30/3030 - 1 Page 20
Elmcrest Vistas, LLC
IRREVOCABLE LETTER OF CREDIT
No. ___________________
Date:_________________
TO: City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Sir or Madam:
We hereby issue, for the account of Elmcrest Vistas, LLC, a Minnesota Limited
Liability Company, and in your favor, our Irrevocable Letter of Credit in the amount of $926,670
available to you by your draft drawn on sight on the undersigned bank.
The draft must:
b) Be signed by the Mayor or City Administrator of the City of Centerville.
c) Be presented for payment at \[BANK\] --------------------------------------------------, on or
before 4:00 p.m. on November 30, 202--.
This Letter of Credit shall automatically renew for successive one-year terms unless, at
least forty-five (45) days prior to the next annual renewal date (which shall be November 30 of
each year), the Bank delivers written notice to the Centerville City Administrator that it intends
to modify the terms of, or cancel, this Letter of Credit. Written notice is effective if sent by
certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior
to the next annual renewal date addressed as follows: Centerville City Administrator, Centerville
City Hall, 1880 Main Street, Centerville, MN 55038, and is actually received by the City
Administrator at least thirty (30) days prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be
modified, amended, amplified, or limited by reference to any document, instrument, or
agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than
one draw may be made under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform
Customs and Practice for Documentary Credits, International Chamber of Commerce Publication
No. 500.
Version 3/30/3030 - 1 Page 21
We hereby agree that a draft drawn under and in compliance with this Letter of Credit
shall be duly honored upon presentation.
BY: ____________________________________
Its ______________________________
**1 Must be a location within 25 miles of City Of Centerville.
Version 3/30/3030 - 1 Page 22
CERTIFICATE OF INSURANCE
PROJECT:
CERTIFICATE HOLDER: City of Centerville
1880 Main Street
Centerville, MN 55038
INSURED:
ADDITIONAL INSURED: City of Centerville
AGENT:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
COVERAGE -
GENERAL LIABILITY:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
( ) Claims Made ( ) Occurrence
LIMITS: \[Minimum\]
Bodily Injury and Death:
$500,000 for one person $1,000,000 for each occurrence
Property Damage:
$200,000 for each occurrence
-OR-
Combination Single Limit Policy $1,000,000 or more
COVERAGE PROVIDED:
Operations of Contractor: YES
Operations of Sub-Contractor (Contingent): YES
Does Personal Injury Include Claims Related to Employment? YES
Completed Operations/Products: YES
Contractual Liability (Broad Form): YES
Governmental Immunity is Waived: YES
Version 3/30/3030 - 1 Page 23
Property Damage Liability Includes:
Damage Due to Blasting YES
Damage Due to Collapse YES
Damage Due to Underground Facilities YES
Broad Form Property Damage YES
AUTOMOBILE LIABILITY:
Policy No. __________________
Effective Date: ______________ Expiration Date: _____________
Insurance Company:
(X) Any Auto
LIMITS: \[Minimum\]
Bodily Injury:
$500,000 each person $1,000,000 each occurrence
Property Damage:
$500,000 each occurrence
-OR-
Combined Single Limit Policy: $1,000,000 each occurrence
ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY
DAMAGE ON ANY OF THE ABOVE COVERAGES:
If so, list: Amount: $________________
\[Not to exceed $1,000\]
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL TEN
(10) DAYS WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE
IS ISSUED.
Dated at _____________________________ On
__________________________________
BY: _________________________________
Authorized Insurance Representative
Version 3/30/3030 - 1 Page 24
Escrow for Public Improvements
Elmcrest Vistas, LLC
OldMillEstatesSecondAddition
DescrptionCost
Sanitary Sewer82,187$
Watermain103,428$
Storm Sewer106,319$
Street Construction331,546$
Miscellaneous 18,300$
Subtotal641,780$
TOTAL
(multiply by 150% per Code) $ 962,670
Version 3/30/3030 - 1 Page 25
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
April 8, 2020
Administration
IX.3.a, b.
TITLE OF ISSUE:
COVID-19 Pandemic Policy Adjustments
BACKGROUND AND SUPPLEMENTAL INFORMATION:
While the Emergency Declaration allows administrative staff to adjust and relax policies related to the current
global health crisis, we feel it prudent to bring forward issues as the schedule allows.
a) Utility Bill Late Fees - we have had at least one resident express a difficulty paying their utility bill timely,
due to a loss of income related to the pandemic. Staff is recommending waiving late fees on utility bills
indefinitely.
b) Temporary Signs - The Quad Area Chamber of Commerce, in partnership with the other local organizations,
has purchased yard signs for restaurants offering take-out and curb-side pick-up. Staff is recommending a
relaxation of the temporary sign ordinance to allow these and similar signs while restaurants are forced to be
closed to dine-in guests.
COST AND SOURCE(S) OF FUNDING:
Some lost revenue from late fees; amount undetermined.
REQUESTED COUNCIL ACTION:
Motion to approve the wavier of late fees on utility bills and the suspension of the temporary sign ordinance
during the COVID-19 crisis.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
CITY OF CENTERVILLE
REQUEST FOR
COUNCIL ACTION
Agenda Item # Department: Requested Council Meeting Date:
2020-04-08
Elections
TITLE OF ISSUE:
Election Equipment
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The City has purchased all of our election equipment through the County for many, many years. We are able to
utilize their purchasing/(quantity discounts) as they are purchasing for eight (8) municipalities and nine (9)
school districts along with emergency backup equipment and equipment for themselves. The County's goal has
always been that all of its municipalities and school districts utilize the same equipment for ease of training,
repair/replacement and troubleshooting. The City and County have been anticipating the replacement of the
Accu-Vote machine for quite some time as the State of MN is responsible for certifying the equipment for use
in elections. We both look forward to the newer technology, ease of storage and maneuverability.
COST AND SOURCE(S) OF FUNDING:
Elections
REQUESTED COUNCIL ACTION:
Approval of the purchase and support of ballot marking devices between the City of Centerville and Anoka
County.
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Yes
Vote Record: Aye Nay
_____
_____
Other (specify) ____________
_____ _____ Love
_____ _____ Paar
_______________________________________________________________
_____ _____ Koski
_____ _____ Montain _______________________________________________________________
Administration Department Use:
Refer to: _________________________________
Consent
Tabled Until: ______________________________
Regular
Other: ___________________________________
MEMORANDUM
TO:AnokaCountySchoolDistrict,Municipal&TownshipClerks
FROM:PaulLinnell,ElectionsManager
SUBJECT:ReplacementBallotMarkingDevices
DATE:March26,2020
BACKGROUND
AllvotingprecinctsinAnokaCountymustbeequippedwithaballotmarkingdevicethatisaccessiblefor
individualswithdisabilitiespursuanttoM.S.206.57.Theballotmarkingdevicescurrentlyinuse,the
ES&SAutoMARKs,areattheendoftheirusefullifeandmustbereplaced.Thefirst(andonly)
replacementequipmentthatiscompatiblewithAnokaballotcountersistheOmniBallot
Tablet.ThisproductwascertifiedbytheOfficeoftheSecretaryofStateinOctober2019.The
OmniBallotTabletwouldprovidevoterswithdisabilitiesareliablesystemformarkingtheirballotduring
inpersonabsenteevotingandatthepollingplaceonElectionDay.Thesystemoffersadditional
potentialbenefits,includingprintondemandcapabilitiesthatcouldbeusedforabsenteevoting.
COSTOFTHESYSTEM
DemocracyLivehaspartneredwithSeaChange,ourMinnesotabasedballotprinter,tosell,serviceand
supporttheOmniBallotTabletinMinnesota.Wehavepreparedcostestimatesbasedon
pricingunderacontractwiththeMinnesotaCountiesComputerCooperative(MnCCC)Finance&
GeneralGovernmentworkgroup.Theestimateconsidersthecapitalcostofsystemcomponents,
software,peripherals,andongoingoperatingcosts.
STATEGRANTFUNDING
The2019MinnesotaLegislatureappropriated$2millioninadditionalgrantfundingtoassistwiththe
purchaseofelectionequipmentorelectronicpollbooks.Thatgrantprogramwillbeadministeredbythe
OfficeoftheSecretaryofState.AnokaCountysubmittedanapplicationforgrantfundsinJanuary2020
topartiallyfundreplacementassistivevotingdevices(AVDs)forallprecinctsinthecounty.Itis
anticipatedthatgrantswillbeawardedbyMarch31,2020.AnokaCountyexpectstoreceivegrantfunds
throughtheMinnesotaVotingEquipmentGrantAccounttopaythepartialcostofreplacingtheballot
markingdevices.
COUNTY,MUNICIPALANDSCHOOLDISTRICTPAYMENTS
Underthetermsofthe JointPowersAgreementBetweenAnokaCountyandtheMunicipalities,
Townships,andSchoolDistrictinAnokaCountytoAllocateCostsforElectionExpenses(JPA),Anoka
Countywouldpurchaseandowntheequipment.Afterfactoringingrantfunds,thecountywouldbe
partiallyreimbursedfortheremainderofcapitalandoperatingcoststhroughannualpaymentsfrom
cities(30%)andschooldistricts(15%)pursuanttotheJointPowersAgreementallocatingcostsof
electionequipmentandservices.
Ourgoalistokeepyourannualpaymentasconsistentaspossibletoavoidyeartoyearfluctuationsand
overlappingexpenseswiththerepaymentsofthecapitalcostsfortheballotcounters.Thelastpayment
fortheballotcounterswillbein2022.AnokaCountyisevaluatingpurchaseoptionsthatwoulddelayor
reduceyourpaymentfrom20202022whileyouarestillpayingofftheballotcounters.
NEXTSTEPS
Basedonpositivefeedbackfromcountyelectionsstaffandthemunicipalclerksthatwouldbetesting
anddeployingtheOmniBallotTabletsforElectionDayuse,AnokaCountyplanstoproceedwiththe
purchaseofOmniBallotTabletspendingthereceiptofgrantfundsfromtheOfficeoftheSecretaryof
StateandapprovalfromtheAnokaCountyBoardofCommissioners.
PursuanttotheJointPowersAgreement,AnokaCountydoesnotrequireapprovalfromyour
organizationstoproceedwiththispurchase.Whileapprovalisnotrequired,AnokaCountydoeswishto
confirmthatallsignatoriestothatagreementareonthesamepageasAnokaCountymovesforward
withthispurchase.Toensurebuyinfromallstakeholders,wehavepreparedaformforyour
jurisdictiontosignindicatingyourapprovaltoprocurethereplacementballotmarkingtechnology.
Pleasereviewandreturnthesigneddocumentassoonaspossible.FeelfreetoreachouttoAnoka
CountyElectionsifyouhaveanyquestionsaboutthisproposedpurchase.
2
CITYOFCENTERVILLEAPPROVALFORTHEPURCHASEANDSUPPORTOFREPLACEMENTBALLOT
MARKINGDEVICES
Tofacilitatethepurchaseofnextgenerationballotmarkingdevices,CityofCentervilleherebyexpresses
supportforthepurchaseofballotmarkingdevicesassoonaspracticableandagreestoparticipateas
follows,pursuanttothetermsoutlinedintheJPA:
1. TheCityofCentervillewillpayanannualfeeinanamountequaltothetotalAnokaCounty
populationresidinginCityofCentervilleatthetimeofthe2020census*multipliedby30%of
thenetcapitalcostofthesystemafterutilizingfundsfromtheMinnesotaVotingEquipment
GrantAccount,proratedandpayableoveramultiyearperiod;and
2. TheCityofCentervillewillpayanannualfeeinanamountequaltothetotalAnokaCounty
populationresidingintheCityofCentervilleatthetimeofthe2020census*multipliedby30%
oftheactualcostofballotmarkingdeviceoperationandmaintenanceforthatyear.
*2010censuspopulationfigureswillbeuseduntil2020censusdataismadeavailable
THEREMAINDEROFTHISPAGEISBLANK.
3
INWITNESSWHEREOF,thepartiesheretohavehereuntosettheirhands.
COUNTYOFANOKACITYOFCENTERVILLE
By:________________________________By:________________________________
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APPROVEDASTOFORM
By:________________________________
JasonJ.Stover
AssistantCountyAttorney
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