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HomeMy WebLinkAbout2020-01-08 CC Minutes - Approved CITY OF CENTERVILLE COUNCIL MEETING January 8, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled City Council Meeting on January 8, 2020 at City Hall, 1880 Main Street. COUNCIL I. CALL TO ORDER Mayor Paar called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Michelle Lakso Council Member D. Love Council Member Matt Montain ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Paar provided an opportunity for others to add or delete any items. Administrator Statz stated that Item #1 under New Business should reflect that it is the first reading. Motion by Council Member Love, seconded by Council Member Montain to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Susan Vento, Metropolitan Council Representative Ms. Susan Vento introduced herself to Council and gave a brief synopsis of her background and duties. She stated that Centerville was an amazing community. She stated that she is eager to become involved in the communities that she represents and desires to serve in the best interests of the taxpayers. She asked whether Council had any questions they desired to be answered. City of Centerville Council Meeting Minutes January 8, 2020 Council as a whole thanked Ms. Vento for her attendance and opportunity for them to meet her. They desired to have her attend events in Centerville to provide her with an opportunity of becoming familiar with the community and its residents. Ms. Vento stated that process for being appointed by the Governor was lengthy and both he and the Lieutenant Governor were extremely involved in the process Mayor Paar stated that the previous representative was not involved, active or familiar with the community which has left a sour taste for the Metropolitan Council. He stated that he desired to believe that meeting Ms. Vento was a step in the right direction for a lasting relationship. He also stated that it is key that the representative know and understand the concerns for the community which will in turn provide the City with better representation. Mayor Paar stated that the City is available for any questions or concerns that Ms. Vento may have and that we look forward to a constructive relationship V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. November 13, 2019 City Council Meeting Minutes Mayor Paar stated that updated minutes had been forwarded to Council for consideration. Motion by Council Member Koski, seconded by Council Member Montain to Approved the Updated Minutes. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through January 8, 2020 (Check #33159-33206 & 33207-33222) & (E-Check #1442E-1453E) 2. Centennial Lakes Police Claims through December 23, 2019 (Check #12967- 12998) & Payroll Check #12969-12971 3. Centennial Fire District Claims through December 23, 2019 (Checks #8702- 8712), Payroll Checks #8697-8701, US Bank & WEX Bank 4. Bayview Villas Letter of Credit Reduction Request 5. Connect Anoka County Network – Amendment #3 6. Bald Eagle Waterski Club Permit 7. LaMotte Park Stormwater Re-Use System Expansion Grant Agreement and Engineering Proposal Mayor Paar provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Koski requested that Items #4, 6 and 7 be removed for discussion. Page 2 of 7 City of Centerville Council Meeting Minutes January 8, 2020 Motion by Council Member Love, seconded by Council Member Montain to Approve the Consent Agenda Items 1-3, and 5 as presented. All in favor. Motion carried. Item #4 - Council Member Koski had concerns regarding the letter of credit reduction. City Administrator Statz stated that it is customary to reduce the letter of credit upon the installation of infrastructure and its acceptance by the City. He stated that staff felt that retaining $50,000 for the final layer of asphalt for the street, repairs of the street near the entrance and within the cul de sac and minor items could be covered by that amount. He reported that the majority of costs that remain are associated with the lakeshore and the winter season is the best time resolve these items. Item #6 - Council Member Koski asked the differences in the previous agreement comparative to the new agreement. Administrator Statz stated that the Parks & Recreation Committee felt that the Bald Eagle Water Ski Club was a good partner with the City and that no fee other than one (1) dollar should be charged. He stated that items were updated regarding the practice dock and jump along with staying away from manhole on the site. Item #7 – Council Member Koski was concerned about the costs associated with the upgrades to the existing irrigation system at LaMotte Park and requested clarification. Administrator Statz stated that previously the City received news that we were awarded a grant from the Metropolitan Council for $100,000 with a 25% City match. He stated that if the City expended at least a total of $133,333 the 25% would be $33,333 with the entire amount of $100,000 being granted. He commented that the estimated project amount was $192,000. Council Member Koski had concern regarding the proposed engineering fees associated with the project and Administrator Statz stated that they would be expended from the grant funding. Administrator Statz stated that the City could earn credits if the system is enlarged or the area encompassing the system was enlarged. These credits could be used toward the Downtown Street Project rather than funding raingardens and runoff options required by RCWD. Council Member Koski asked whether the City went out for bids on the project and Administrator Statz stated no as Stantec originally designed the irrigation system and they are familiar with the project. Council Member Koski stated that he would feel more comfortable if bids were obtained in the future. Council Member Montain stated that he felt that the proposal of $92,000 seemed high for the City’s expenditures associated with the project and he also had concerns regarding liability with placing City equipment on privately owned property to gain credits. Council Member Montain requested additional information on the breakdown of the grant amount and the 25% matching City funds. Administrator Statz stated that he would forward an email to the entire Council. Council Member Montain reminded Council that they are approving the grant agreement ($100,000) and the hiring of Stantec as the engineering provider for the project ($29,400). Council Member Love questioned whether the City could place equipment on private property. Administrator Statz stated that the equipment that would be placed on the Church property would be more traditional irrigation rather than a gun style. He also stated that an agreement would need to be entered into which would clarify indemnification. City Attorney Glaser stated that an agreement would need to be mutually acceptable and dependent upon the scope of the project relating to private property. Discussion ensued regarding the funding being expended from the Storm Water Funds, Legal and Staff time, utilizing land versus ponding for the downtown Page 3 of 7 City of Centerville Council Meeting Minutes January 8, 2020 redevelopment project, the importance of servicing LaMotte Park and Hidden Spring Park with the project and private property housing City equipment that potentially could be sold in the future. Motion by Council Member Love, seconded by Council Member Koski to Approve Consent Agenda Items #4, 6 & 7 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. 2020 Fee Schedule – Ordinance #102, Second Series (First Reading) Administrator Statz stated that the presented Ordinance incorporates changes from the previous meeting relating to water base rates along with electrical fees being adjusted slightly to coincide with the Inspector’s other cities that he provides service to. City Attorney Glaser stated that this is the first reading and no action is needed. 2. Resolution #20-001 – 2020 Appointments Mr. Carter Johnson, Press Publications introduced himself to Council, stated that they have 30 full- time equivalent employees, they provide benefits to their employees and appreciate the partnership that they have with the City. He stated that they continue to grow and have recently added new technology (job board, search engine, and the ability to boost advertisements. He also stated that the paper is available in various forms (print, on line, etc.) He stated that subscriptions are available. Council thanked Mr. Johnson for the working partnership that are had, the coverage of events and honesty of the writing. Lengthy discussion ensued regarding the previous discussion of attempting to accommodate individuals and their schedules with regards to meetings and the Police and Fire meetings are extremely active at this time with the impending retirements of staff. Administrator Statz stated that he had highlighted several areas which could be modified. Administrator Statz made a suggestion that Council Member Lakso serve on the Anoka County Fire Protection Council and making Council Member Montain an alternate. Council Member Love offered to be an alternate on the Planning & Zoning Commission. Mayor Paar offered to serve on the EDA. Discussion ensued regarding the use of Outlook for sending invites as reminders to Council Members about upcoming meetings. Motion by Council Member Koski, seconded by Council Member Lakso to Approve the 2020 Appointment with the Following Changes: Appoint Council Member Lakso to serve on the Anoka County Fire Protection Council w/Council Member Montain the Alternate; Mayor Paar to serve on the EDA. All in favor. Motion carried. Page 4 of 7 City of Centerville Council Meeting Minutes January 8, 2020 3. Res. #20-002 – 2020 Pay Plan (Non-Union Salary Adjustments) Administrator Statz stated that non-union employees and hourly part-time staff generally receive the same benefits as union labor employees. He stated that this years’ budgeted cost of living pay increase is 2.75% and is the last of a three year contract. He stated that he recommended pay increase for Public Works Seasonal employees as the City needed to remain competitive in salary. Discussion ensued regarding the retention of Public Works Seasonal employees for years three (3) and four (4) and a dollar increment for each year of experience. Motion by Council Member Koski, seconded by Council Member Love to Adopt Res. #20- 002 – 2020 Pay Plan (Non-Union Salary Adjustments) & the Addition of an Increment of One (1) Dollar for Individuals that Return for Years Three (3) and Four (4) Associated with Seasonal Public Works Positions. All in favor. Motion carried. 4. Pickup Purchases Finance Director DeJong provided Council with a handout listing Public Works Capital Assets and stating that Council projected purchasing two (2) new vehicles in 2019, 2020 and 2021. He reported that this did not occur due to the State’s purchasing contract and Council consideration. He also stated that Council transferred $50,000 into the Capital Asset Replacement Fund in 2018 in anticipation for that purchase. He reviewed the revised replacement schedule with Council stating that staff is proposing to replace three (3) vehicles this year and three (3) next year. He stated that Council is scheduled to transfer $11,000 from the Water and Sewer Funds in 2020 and each successive year following will include a 3% transfer. He also stated that with the anticipated Kelley Blue Book Private Party Values there would be a minor dip into negative fund balance in 2028. He felt that the City was being extremely conservative with numbers. Discussion also took place regarding replacement of bobcats and a previous program which would allow for a guaranteed trade-in on an annual basis for a fee of approximately $2,000. Staff stated that upon replacement, additional research would be completed regarding this item. Lengthy discussion ensued regarding the possibility of two (2) purchases per year, the necessity of having needed tools to complete job, additional staff, the possibility of utilizing a UTV instead of a full-sized truck for seasonal staff and needs and the ability to adjust the plan. Public Works Director Palzer stated Staff requested a 2-wheel drive in an attempt to save money as the seasonal employees do not tow or plow. Lengthy discussion was had regarding purchasing 4-wheel drive vehicles which would have a better resale value and all-around usage. Motion by Mayor Paar, seconded by Council Member Montain to Purchase Two (2) 2020 Chevrolet Silverado 2500 Double Cab 4 x 4 Vehicles and One (1) 2020 Chevrolet Silverado 1500 Double Cab 2 x 2 Vehicle as Presented Through the State Purchasing Contract from Karl Chevrolet, Inc Page 5 of 7 City of Centerville Council Meeting Minutes January 8, 2020 Lengthy discussion ensued regarding purchasing a 2-wheel drive versus 4-wheele drive, costs, usage and return on investment. Council Member Montain retracted his second. Mayor Paar Amended the Motion, seconded by Council Member Love to Purchase Two (2) 20202 Chevrolet Silverado 2500 Double Cab 4 x 4 Vehicles and One (1) 2020 Chevrolet Silverado 1500 Double Cab 4 x 4 Vehicle. Council Member Montain Opposed. Motion carried. Consensus of Council was to have an April/May Work Session to discuss the Vehicle Replacement Schedule (CIP). X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that he did not complete a written update. He reported that Planning & Zoning held a public hearing regarding an Interim Use Permit for a Proposed Memory Care Facility and that Council would be discussing their recommendation in February. He also reported that the Parks & Recreation Committee reviewed skate night activities in preparation for their annual Skate and Sled Night. He stated that there would be no hayrides this year but fat tire bikes, kick sleds and sledding. He reminded Council of their retreat scheduled for February 1, 2020 from 8:00 a.m. – 1:00 p.m. at the Hugo City Hall in the Oneka Room. He stated that it is an official City meeting and open to the public. Council Reports a. Lakso – Council Member Lakso stated that the Parks & Recreation Committee meeting is currently taking place in Administrative offices and she is unable to attend. i. Parks and Recreation Committee – Council Member Lakso reported that Ms. Angela Conley has volunteered to coordinate food vendors/farmers market on the same evening as the waterski shows. She stated that she was very competent. ii. Centennial Fire District Steering Committee – Council Member Lakso stated that they would be meeting on January 16, 2020. iii. Anoka County Fire Protection Council – Council Member Lakso stated that they would be meeting on January 23, 2020. b. Love – i. Police Governing Board – Council Member Love stated they would be meeting on February 10, 2020. ii. Economic Development Authority – Council Member Love stated that the meeting was held on December 18 where discussions took place Page 6 of 7 City of Centerville Council Meeting Minutes January 8, 2020 regarding a strategic plan for 2020 and the President, Jeff Hanzal would be presenting to Council the EDA’s Strategic Plan at the next meeting. iii. Emergency Police Governing Board Meeting – Council Member Love stated that it was held on December 26, 2019 where they approved the contracts for Sergeants, Officers and the Lieutenant. He stated that it was anticipated that the Chief would be retirement shortly and they are considering hiring a consultant for filling the position. c. Koski i. Planning & Zoning Commission – Council Member Koski stated that a Public Hearing was held for a Memory Care Facility to be constructed at 1825 Main Street next door to Center Mart and Apple Academy. He stated that the facility would have 16 units. He stated that staff and the Commission had concerns regarding the use of public safety services, licensing, Interim Use Status versus Conditional Use Status and when an Interim Use Permit should be modified to a Conditional Use Permit. He felt that it was excellent discussion. ii. Fire Steering Committee – Council Member Koski stated that their next meeting was scheduled for January 16, 2020. d. Montain i. North Metro Telecommunications Commission – Council Member Montain stated that their next meeting would be held on January 15, 2020. e. Paar – i. Police Governing Board – Mayor Paar stated that their next meeting was scheduled for February 10, 2020. ii. Other Mayoral Reports – Mayor Paar reviewed the upcoming events schedule for the audience and reminded them to get out and vote. He stated that all information is on the City’s web site or Facebook. He stated that the Centerville Lions fishing contest was coming up in February and interested individuals to their Facebook for more information. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the January 8, 2020 City Council Meeting at 8:44 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7