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HomeMy WebLinkAbout2020-01-22 Council WS & Meeting Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING January 22, 2020 5:30 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a scheduled City Council Work Session & Council Meeting on January 22, 2020 at City Hall, 1880 Main Street. COUNCIL WORK SESSION I. CALL TO ORDER Acting Mayor Love called the meeting to order at 5:30 p.m. ROLL CALL PRESENT: Acting Mayor D. Love Council Member Russ Koski Council Member Matt Montain ABSENT: Mayor Jeff Paar Council Member Michelle Lakso STAFF: City Administrator Mark Statz Finance Director Bruce DeJong II. ITEMS OF DISCUSSION 1. 2020 Downtown Street & Utility Project a. Review Schedule b. Assessment Policy Decisions c. Off Street Parking Accommodations 2. Stormwater Utility Fund Review Mr. Steve King, 1724 Sorel Street, Mr. Al LaMotte, 1643 Heritage Street and Mr. Greg Witzel, 7289 Brian Drive were in the audience. III. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the City Council Work Session at 6:25 p.m. All in favor. Motion carried. COUNCIL I. CALL TO ORDER Acting Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL City of Centerville Council Meeting Minutes January 22, 2020 PRESENT: Acting Mayor D. Love Council Member Russ Koski Council Member Matt Montain ABSENT: Mayor Jeff Paar Council Member Michelle Lakso STAFF: City Administrator Mark Statz City Attorney Glaser Finance Director DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Love provided an opportunity for others to add or delete any items. Acting Mayor Love stated that Check #33254-33258 were added and 1464-1468E were added along with changing the January 22, 2019 date to 2020. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Agenda with the Above Stated Modifications. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. EDA Strategic Plan – Jeff Hanzal, EDA President Mr. Jeff Hanzal, President of the EDA introduced himself to Council and stated that the EDA Vice President, Jim Weatherhead was also present. He reviewed the presented materials which included recapping 2019 accomplishments and reviewing their 2020 Objectives. Mr. Hanzal stated that the Authority worked closely with a videographer to create a marketing tool to market Centerville. Administrator Statz played the video for Council. Discussion ensued regarding the key elements of the video such as focus on land availability, redevelopment and drawing people in from a business perspective. It was anticipated that the video could be placed on the EDA web site and be presented at local economic events. Council Member Love thanked the Authority for their work. Council Member Koski stated that it was a great depiction of what they have accomplished over the past year and an understanding of their vision and goals. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES Page 2 of 8 City of Centerville Council Meeting Minutes January 22, 2020 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through January 22, 2020 (Check #33224-33258) & (E-Check #1456E-1468E) 2. Centennial Lakes Police Claims through January 13, 2020 (Check #12999- 13021), Payroll Check #13002-13003 & US Bank 3. Centennial Fire District Claims through January 14, 2020 (Check #8719- 8726), Payroll (Check #8719-8726), Voided Check #8727 & US Bank & Health Partners 4. Step Increase – Ms. Katie Schlundt 5. 2020 Fee Schedule – Ordinance #102, Second Series (Second Reading) 6. Proclamation School Choice Week 7. Massage Therapy Establishment Renewal – Schlavin Family Chiropractic, 1881 Main Street (Subject to Successful Background Check) 8. Metro Cities – 2020 Invoice Acting Mayor D. Love provided an opportunity for Council to add or remove any item(s) to the consent agenda. Council Member Koski noted that on Consent Agenda, Item #4 Request for Council Action Form the Action requested referred to other items and it should be removed and replaced with appropriate language to approve the pay increase. Motion by Council Member Koski, seconded by Council Member Montain to Approve the Consent Agenda with the Above Stated Corrections. All in favor. Motion carried. VIII. OLD BUSINESS 1. 2020 Downtown Street & Utility Project a. Review Bids b. Res. #20-0XX – Ordering Preparation of Assessment Roll c. Res. #20-0XX – Calling for Assessment Hearing Administrator Statz reviewed the bids and stated that the bids are in alignment with the feasibility study and the amounts calculated for the proposed special assessments. He stated that staff has two (2) resolutions that the League of Minnesota Cities recommends (per State Statute) to move the project forward. Administrator Statz stated that following the assessment hearing, Council will consider awarding the project. He also stated that a Public Hearing will be held on February 26, 2020 with a notice going to the paper and to individual property owners. Staff has researched interest rates and is proposing the use of 3.5% as it is appropriate and the assessment length is proposed at 15 years. Page 3 of 8 City of Centerville Council Meeting Minutes January 22, 2020 Individual property owners will receive a notice specific to their property stating what the proposed assessment amount would be. Administrator Statz stated that five (5) bids were received, lowest bidder is a responsible bidder and completed work in other cities. Acting Mayor Love was concerned that the bids were apples to apples in comparison as there was a large span between highest and lowest bidder. Administrator Statz stated that Stantec utilizes EJCCs contracts which assist in outlining the project and he has a high level of confidence in the process. He also stated that bid bonds have been received at the same time as bids which also protect the City. He reported that the City has 60 days to accept the presented bids. Council Member Koski questioned whether there was concerns that the low bidder was from out of state and Administrator Statz stated no. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. #20-003 – Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment as Presented. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member Montain to Adopt Res. #20-004 – Resolution for Hearing on Proposed Assessment as Presented. Discussion ensued regarding the assessment policy, calculations for assessments, term of 15 years and 3.5% interest may be modified at the hearing, the full assessment roll’s availability at City Hall for viewing and maximum amounts charged to property owners. All in favor. Motion carried. Mr. Steve King, 1724 Sorel Street requested that a payment schedule be provided to residents so that they were aware of special assessment that would be charged on an annual basis. Administrator Statz stated that the rates are proposed/estimated until such time Council adopts the assessment roll and awards the bid. He stated that the City is not obligated to provide this but could. Finance Director DeJong stated that the assessments are only associated with the street project and not water or anything else. Administrator Statz stated that residents do have the opportunity to pay off the assessment without incurring interest by a certain date and those instructions are addressed in the notice and will be discussed at the next meeting. Administrator Statz stated that the water connection will be governed by City Code. Residents can apply for the CDBG grant which staff mailed out to th residents on the 16 of December. For clarification Acting Mayor Love stated that two items could change with the special assessments and that would be the term of the assessment and interest charged on the assessment. Mr. King stated that the taxpayer not only pays a portion of the project through special assessments or in full but also pays for the portion that the City states they will be paying. IX. NEW BUSINESS Page 4 of 8 City of Centerville Council Meeting Minutes January 22, 2020 1. Res. #20-0XX – Authorizing Application for DEED Redevelopment Grant Program Administrator Statz stated that the City continues to work with Trident regarding the redevelopment of Block 7, that previously the City received a grant which encompassed the same area but with the economic down turn development did not happen and the City did not utilize the funding. He stated that the City could request to utilize those funds again to assist with infrastructure, soil correction and other costs. He stated that Staff feels that applying for assistance with infrastructure and soil correction would assist both Trident and the City. He stated that Trident has determined that rock piers are needed due to the soils in the proposed development area which adds to their costs to construct the building and makes it less financially feasible. Administrator Statz stated that the road costs would be the responsibility of the City with utilities a 50-50 match. He stated it would be nice to have the assistance of the grant funding, but proceeds from the grant would be taken by the City or the developer depending on what expenditures qualify and who paid for them. Council Member Montain stated that he felt it inappropriate to assist Trident in their development any more than the TIF that has been proposed. Administrator Statz stated that Trident had clearly stated that there was a gap in TIF financing and this assistance would compensate for some of the costs. Council Member Montain felt that the City was providing too much assistance for this development and if they walked away it would be to someone else. Council Member Koski stated that he was under the impression that soil sampling was completed by the City. Administrator Statz stated that at that time they were primarily focused on the water table for an underground parking. Throughout Tridents Due Diligence process they encountered soils that would require geopiers for their structure. Council Member Koski felt that taxpayer funds should not be utilized to finance a for-profit business venture. Administrator Statz stated that the purpose of assisting Trident or improving the downtown area is to entice development. Council Member Love asked whether if grant funding was utilized for the geopiers would, the City have to match the funding. Administrator Statz stated that no Trident would. Council Member Love asked whether Trident could make application for the grant. Administrator Statz stated the submittal from the City and was time sensitive and due on February 1, 2020. Council Member Love questioned the timing of the application and Administrator Statz stated that two (2) a year the grant was available for submission. He stated that he felt that the City could not wait the six (6) months to apply again as funding cannot be expended prior to receiving the grant. Council Member Koski stated that he concurred with Council Member Montain and the project had not yet been approved. Administrator Statz stated that City funds are not at risk. Acting Mayor Love called for a motion and with no motion given he called for a second motion. Item died due to lack of motion. 2. Atlas Villas Memory Cate – 1825 Main Street Page 5 of 8 City of Centerville Council Meeting Minutes January 22, 2020 a. Interim Use Permit b. Site Plan Administrator Statz stated that Gonion Group had submitted an application for Conditional Use Permit to construct a 16-unit memory care facility on the parcel located between CenterMart and Apple Academy (1825 Main Street) but through additional research it was determined that an Interim Use Permit would be more appropriate until such time as licensing has occurred. He also stated that they applied for Site Plan review. He reported that the Planning & Zoning Commission held a Public Hearing regarding the item at their last meeting with Mr. Phil Carlson, Engineer and City Attorney Glaser present. He explained that the Commission recommended approval of the Interim Use Permit and Site Plan. Administrator Statz stated that a representative was on hand to answer questions but the facility operators were unavailable to attend the meeting. They desired to have the item placed on the agenda to continue the process allowing for construction not to be delayed. Attorney Glaser stated that this is the first memory care facility for the operators who are currently unlicensed, there are concerns regarding public safety services utilized due to minimal staffing anticipated for the facility. He stated that there has been review over their anticipated staffing levels and hours. He stated that an Interim Use Permit would allow them the ability to obtain financing for the construction of the building, to operate, allow the City to gauge their usage of public safety services and determine whether a Conditional Use Permit in the future is appropriate. Planner Carlson stated that the use is allowed in code and suitable for the site’s zoning. He stated that the facility is smaller in nature than most. He stated it is unclear how many times services will be utilized or if ever. He stated that he believed that an Interim Use Permit protected the City while allowing the facility operators to operate. It the City is not satisfied with the operation, the Interim Use Permit may be denied at review time which is one (1) year. He also stated that landscaping, parking, and screening concerns had been addressed. He stated that the site plan includes a fenced in patio which is allowable and protects the residents from wondering. Planner Carlson reported that there were three (3) conditions for recommending the site plan; landscaping and screening, exterior building materials and drainage/utility easement through middle of site vacation with developer incurring associated costs. He also stated that his recommendation would also include the City’s ability to place reasonable operating conditions on the facility to ensure that an increase in emergency services are the responsibility of the applicant and not the City. Acting Mayor Love requested that Council Member Koski comment about the Public Hearing that was held at the Planning & Zoning Commission as he is the Page 6 of 8 City of Centerville Council Meeting Minutes January 22, 2020 liaison to the Commission. Council Member Koski stated that several members of the public were in attendance, were in favor of the project and that it was a for profit business. He also stated that he felt the operators where forthcoming, it appears to be a viable project and recommended for Council consideration by the Commission. Council Member Montain stated that it appears as policies are in place for patient lifts/falls but it remains to be seen if calls for public safety services are needed will be increased due to the facilities operation. Mr. Brian Stepan, Rust Architects, P.A. introduced himself to Council and discussed aesthetics, building materials and stated that these units are constructed to appear as though they are residential homes but also fit within retail type business areas. He stated that they attempted to break up the stone with windows and siding (hardyboard or LP). Administrator Statz stated that a textured masonry product would work well and withstand the elements of Minnesota. Acting Mayor Love stated that the Code requires a higher standard than other communities may but the City is excited to have them be a part of our community. Motion by Council Member Montain, seconded by Council Member Koski to Approve the Interim Use Permit (IUP) Findings of Fact Addressed in Stantec Memo Dated January 22, 2020, Presented IUP Document and to Approve the Submitted Site Plan with the Recommendations Outlined in the Stantec Memo Dated January 22, 2020 with the Addition of “It is reasonable for the City to place operating conditions on the facility to ensure that an increase in emergency service is the responsibility of the applicant, and not the city.” Language Added. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz stated that his report was forwarded to Council via email and that he would answer any questions that were asked. He reported that an additional individual was interested in constructing a 32-unit memory care facility recently. He also reported that attendance was high at the Skate/Sled Night event and he thanked all who volunteered and participated. Council Reports a. Lakso – Council Member Lakso was absent from the meeting, no reports were given. i. Parks and Recreation Committee – ii. Centennial Fire District Steering Committee – iii. Anoka County Fire Protection Council – Page 7 of 8 City of Centerville Council Meeting Minutes January 22, 2020 b. Love – Reported that Mayor Paar was in a recent snowmobile accident and that he was recovering from surgery. He wished him well. Acting Mayor Love provided the audience with upcoming event information along with election dates. He reminded the audience that the February 1, 2020 Council Team Building Session would be held at the Hugo City Hall from 8:00 a.m. – 1:00 p.m. and was open to the public. i. Police Governing Board - ii. Economic Development Authority – c. Koski i. Planning & Zoning Commission – Council Member Koski thanked the Planning & Zoning Commission for their dedication to the community and stated that as previously stated they held a public hearing regarding the Memory Care Facility and Site Plan. January 7, and PH and do such a good job and projects and proposals and appreciate them. Council Member Koski thanked Council Member Montain for his diligence regarding Storm Water. ii. Fire Steering Committee - d. Montain i. North Metro Telecommunications Commission – No report was given. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the January 22, 2020 City Council Meeting at 7:58 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8