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Home My WebLink About2020-05-06 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, May 6, 2020 6:30 p.m. Join Zoom Meeting https://us02web.zoom.us/j/173583122 Meeting ID: 173 583 122 One tap mobile +13126266799, 173583122# US (Chicago) COMMITTEE MEETING I.CALL TO ORDER 1.Roll Call II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES 1.None IV.PUBLIC HEARINGS 1.None V.COMMITTEE BUSINESS (UNFINISHED) 1.19-014: Ma (a)Discussion on Event viability related to COVID 19 (b)Update on Vendor Sign-up (c)Update on Volunteer Sign-up (d)Budget/Grant 2. (a)Discussion on Event viability related to COVID 19 (b) (c)Other updates 3. 4.Music in thm Lee (a)Discussion on Event viability related to COVID 19 (b)Other updates VI.COMMITTEE BUSINESS (NEW) 1.None VII.APPROVAL OF MINUTES 1.March 4, 2020 P & R Meeting Minutes VIII.ANNOUNCEMENTS/UPDATES 1. 2. IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS www.centervillemn.com CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 6, 2020 Parks V.1 TITLE OF ISSUE: 19-014 - Main Street Market BACKGROUND AND SUPPLEMENTAL INFORMATION: Our Master Volunteer, Angela has had contact with some vendors, as have city staff. The committee should discuss the viability and or the logistics of the event related to COVID 19. Updates will be given on Vendor sign-up and Volunteer sign-up. The city was awarded a grant of $2,900 to fund the purchase of picnic tables, signage and advertising. The committee should discuss the specifics of the use of the budget. Materials in the packet provide more information on these items. Staff has also asked Doug Shipp from Bald Eagle Waterski Club to update us on their events. COST AND SOURCE(S) OF FUNDING: $2,900 in Grant funding awarded. REQUESTED ACTION: No formal action required at this time. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular From:Samantha R. Osterhaus To:Mark Statz Subject:Anoka County SHIP Neighborhood Mini-Grant Date:Wednesday, April 15, 2020 4:17:43 PM Attachments:image004.png /ğǒƷźƚƓʹ This email originated outside our organization; please use caution. Good afternoon Mark, Unfortunately, your request for the Race Timing System does not meet the requirement of being a policy, system, or environmental change or fall within our funding scope. stst As a reminder, the funding period for this grant is May 1 through October 31, 2020. A member of the Anoka County SHIP team will be reaching out to you in the next week or so to discuss your project further and finalize your action plan and budget before we move forward with purchases. We understand that there may be some changes to your action plan due to COVID-19, and will be happy to discuss adapting your plan given the current situation. {ğƒğƓƷŷğ hƭƷĻƩŷğǒƭͲ atIͲ w5Ͳ \[5 SHIP Health Education Coordinator Health Education rd 2100 3 Avenue, Suite 600 | Anoka, MN 55303 Phone: 763.324.4344 | Mobile: 612.364.6135| Fax: 763.324.1033 samantha.osterhaus@co.anoka.mn.us NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. 4779 Bloom Avenue, White Bear Lake, MN 55110 Phone: 651-407-1200 Fax: 651-429-1242 *Ad size of a *Ad size of a * Ad size of a Respectfully submitted, Jeanne Kuenzli Press Publications Your Best Source for Community Information www.presspubs.com White Bear Press Vadnais Heights Press Quad Community Press Shoreview Press The Citizen The Lowdown North Oaks News ppinfo@presspubs.com news@presspubs.com circ@presspupbs.com marketing@presspubs.com artmanager@presspubs.com 3131!Qvcmjdbujpo!Ebuft!boe!Efbemjoft Qvcmjdbujpo!ebuft;! )Fwfsz!puifs!Uivstebz*! ! Tqbdf!efbemjoft;! )Xfe/!6qn-!xffl!qsjps*+ Kbovbsz!3131Gfcsvbsz!3131Nbsdi!3131Bqsjm!3131 TNUXUGTTNUXUGTTNUXUGTTNUXUGT !!2345!!!!!!!!!!2!2345678!2345 6789:21!2234567899:21!222324256789:21!22 23242526272829:212223242526262728292:313223242526272829 2:3132333435362728292:313233333435363738392:313233343536 3738393:41423435363738393:3:41423738393:41 Nbz!3131Kvof!3131Kvmz!3131Bvhvtu!3131 TNUXUGTTNUXUGTTNUXUGTTNUXUGT !!!23234567!!!!2345!!!2 456789:89:212223246789:21!223456789 21!22232425262725262728292:3123242526272829:21!2223242526 28292:31323334323334353637382:3132333435362728292:313233 35363738393:41393:413738393:41423435363738393: 424142 Tfqufncfs!3131Pdupcfs!3131Opwfncfs!3131Efdfncfs!3131 !!! TNUXUGTTNUXUGTTNUXUGTTNUXUGT 23456 23456 !!!!!2342345678 789:21!2223 789:21!2223 56789:21!9:21!22232425 2425262728292: 2425262728292: 22232425262728262728292:3132 31323334353637 31323334353637 292:313233343533343536373839 38393:41 38393:4142 363738393:41423:41 Updated: 10/15/19 Mark Statz From:Mark Statz Sent:Tuesday, March 31, 2020 10:12 PM To:Lisa Leseman Subject:Re: quote tĻƩŅĻĭƷ͵ŷğƓƉƭ͵LǞźƌƌƌĻƷǤƚǒƉƓƚǞŷƚǞƷŷĻŭƩğƓƷƷǒƩƓƭƚǒƷ͵ DĻƷhǒƷƌƚƚƉŅƚƩźh{ CƩƚƒʹ\[źƭğ\[ĻƭĻƒğƓѡƌźƭğƌĻƭĻƒğƓθƩğƦźķƦƩĻƭƭƦƩźƓƷźƓŭ͵ĭƚƒѢ {ĻƓƷʹǒĻƭķğǤͲağƩĭŷЌЊͲЋЉЋЉБʹЍЉta ƚʹağƩƉ{ƷğƷǩ {ǒĬƆĻĭƷʹwĻʹƨǒƚƷĻ /ğǒƷźƚƓʹŷźƭĻƒğźƌƚƩźŭźƓğƷĻķƚǒƷƭźķĻƚǒƩƚƩŭğƓźǩğƷźƚƓͳƦƌĻğƭĻǒƭĻĭğǒƷźƚƓ͵ Hey Mark! I have some pricing ideas for you below: 4 x6 Banner - 1 Sided - 16OZ - Grommets every 2 ft - $192ea 4 x6 Banner - 1 Sided - 16OZ - Grommets every 2 ft - $192ea $192 $192$192 $42x20=$840$42x20$840$42x20=$8400 20 - Coroplast Signs - 36 x 36 - 2 Sided - $54ea pg $2.5x20=$50$2520$50$2.5x20=$50 20 - Coroplast Signs - 24 x 36 - 2 Sided - $42ea 20 - Coroplast Signs - 24 x 36 - 2 Sided - $42ea pg H Stakes - Heavy Duty - $2.50ea H Stakes - Heavy Duty - $2.50ea Total = $1082Total = $1082 1400 Postcards - 2 Sided - 5.5 x 8.5 - $561 Direct Mail Postage - $448.00 This is all pre tax and not including any design fees. This can all change based on different sizes and such. Please let me know if you have any questions :-) Please note that it is the clientÓs responsibility to fully check the proof for any errors, misspellings, etc. Be sure to Tag - @RapidPressPrinting in your Facebook and Instagram post with your completed work! CHECK OUT OUR WEBSITE! www.rapidpressprinting.com 1 608 South Lake Street ¤ Forest Lake, MN ¤ 651-464-6200 ¤ Fax: 651-464-2645 Mon-Fri 8a - 5p ¤ Saturdays 9a - 1p ¤ Sundays - Closed hƓaƚƓͲağƩЌЉͲЋЉЋЉğƷЎʹЌЌtaağƩƉ{ƷğƷǩѡa{ƷğƷǩθĭĻƓƷĻƩǝźƌƌĻƒƓ͵ĭƚƒѢǞƩƚƷĻʹ {ƷĻǝͲ /ƚǒƌķǤƚǒƨǒƚƷĻƒĻƚƓƭƚƒĻƭźŭƓƭͪLƓĻĻķğƓǒƒĬĻƩŅƚƩğŭƩğƓƷğƦƦƌźĭğƷźƚƓ͵LŅǞĻǞĻƩĻƭǒĭĭĻƭƭŅǒƌͲLǞƚǒƌķĭĻƩƷğźƓƌǤ ĭƚƒĻƷƚǤƚǒǞźƷŷƷŷĻĬǒƭźƓĻƭƭ͵LŅźƷƒğƷƷĻƩƭͲL͸ǝĻğƷƷğĭŷĻķƷŷĻǞƚƩƉźƓŭƌƚŭƚƷŷğƷǞĻƒźŭŷƷǒƭĻΛƭĻĻĬĻƌƚǞΜ͵ Ļ͸ƩĻŭƚźƓŭƷƚĬĻƦƩƚƒƚƷźƓŭğŅğƩƒĻƩƭƒğƩƉĻƷƷƚŭƚğƌƚƓŭǞźƷŷƷŷĻǞğƷĻƩƭƉźƭŷƚǞƭƷŷğƷǞĻŷğǝĻƚƓŷǒƩƭķğǤƓźŭŷƷƭ ķǒƩźƓŭƷŷĻƭǒƒƒĻƩ͵\[ĻƷ͸ƭƭğǤͲǞĻǞğƓƷĻķƭƚƒĻƷŷźƓŭƌźƉĻƷŷźƭΛŅĻĻƌŅƩĻĻƷƚĭŷğƓŭĻĻǣğĭƷƭźǩĻƭƷƚƒğƷĭŷǤƚǒƩ ƩĻĭƚƒƒĻƓķğƷźƚƓƭƚƩƭƷğƓķğƩķƭͲƷŷźƭźƭƆǒƭƷŅƚƩğŭƩğƓƷğƦƦƌźĭğƷźƚƓΜʹ ЊΑЍ͸ǣЏ͸ĬğƓƓĻƩƷƚƦǒƷğƷƷŷĻƭźƷĻ ЋЉΑЌЏͼǣЌЏͼĭğƒƦğźŭƓƭƷǤƌĻƭźŭƓƭǞźƷŷƭƷĻƦźƓƒƚǒƓƷźƓŭƷŷźƓŭǤ ЊЍЉЉƦƚƭƷĭğƩķƭͲƒğźƌĻķ ŷğƓƉƭ͵ Mark Statz, PE City Administrator/Engineer City of Centerville 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 6, 2020 Parks V.2 TITLE OF ISSUE: 19-032 Fete Des Lacs 2020 BACKGROUND AND SUPPLEMENTAL INFORMATION: Updates will be given by Fete des Lacs Committee liaisons Brian Peterson and Chris Bettinger. Pat Branch has been invited to give an update on the logo art contest. We've had a very active response. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: No formal action required at this time. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 6, 2020 Parks V.3 TITLE OF ISSUE: City-wide Clean-up Day BACKGROUND AND SUPPLEMENTAL INFORMATION: The city-wide clean-up day that we usually host in connection with Earth Day was canceled due to COVID-19. The committee should discuss whether or not they would like to reschedule this event. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to reschedule clean-up day to _______________. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: May 6, 2020 Parks V.4 TITLE OF ISSUE: Music in the Park 2020 BACKGROUND AND SUPPLEMENTAL INFORMATION: The committee should discuss the viability or logistics of the Music in the Park program for 2020 in light of the COVID-19 issue. Music in the Park is currently scheduled for Tuesdays, June 9 through July 28. Tom Lee has been asked to join the meeting to discuss this thoughts on the matter. Tom is confident we can book acts quickly, but waiting until our June meeting to decide will make things difficult for the first few weeks. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Motion to move forward with Music in the Park with the following changes to the schedule and logistics __________________. or... Motion to postpone indefinitely. or... Motion to cancel. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular JANUARYJULY20202020 2020 STMTWSFSTMFWST 12341234 56789105678910 1111 1213141516171812131415161718 1925202122232419252021222324 26282930312628293031 2727 FEBRUARY2020AUGUST2020 JEFF PAAR...................................................... MAYOR SMWTSTFSMWTSTF D.LOVE........................................COUNCIL MEMBER 11 COUNCIL MEMBER RUSS KOSKI................................ MATT MONTAIN...........................COUNCIL MEMBER 345678345678 22 MICHELLE LAKSO....................... COUNCIL MEMBER 91011121314159101112131415 MARK STATZ............CITY ADMINISTRATOR / ENG. TERESA BENDER...................................CITY CLERK 1617181920212216171819202122 BRUCE DEJONG.....................FINANCE DIRECTOR 2324252627282923242526272829 KRIS SWEENEY.....................SR. ACCOUNT CLERK 3031 PAUL PALZER..........................PUBLIC WORKS DIR. DAN SCHMITZ.......................BUILDING INSPECTOR MARCH2020SEPTEMBER2020 TEDD PETERSON............................PUBLIC WORKS SMWTSTFSMWTTFS JAMES HUISENGA...........................PUBLIC WORKS 55 1324671234 KATIE SCHLUNDT.............................RECEPTIONIST 891013678910 1112141112 SPECIAL EVENTS JAN. 10 ...........ICE SKATING PARTY - LAMOTTE PARK 1516171819202113141516171819 FEB. 15 ...........ICE SKATING PARTY - LAMOTTE PARK 2228232425262720212223242526 FEB. 11 ...... ..SPECIAL ELECTION ANOKA CO. BOARD 293031282930 27 MAR. 3 ....................................PRESIDENTIAL PRIMARY APRIL 22.......................................................EARTH DAY JUNE 9, 16, 23 & 30........................MUSIC IN THE PARK APRIL2020OCTOBER2020 JUNE 12 & 13.................................GARAGE SALE DAYS STMFWSTTSTMWSF JUNE 20..........8am-12 noon CITY WIDE CLEANUP DAY 1234123 JULY 7, 14, 21, & 28........................MUSIC IN THE PARK JULY 14-19..............................................FETE DES LACS 56789105678910 114 AUG. 4....................................................NIGHT TO UNITE 1213141516171811121314151617 NOV. 3.............................................GENERAL ELECTION TBD...................................................MOVIE IN THE PARK 1925202122232418192021222324 26282930252628293031 2727 CITY COUNCIL MEETING PARKS AND REC. COMMITTEE MAY2020 PLAN. AND ZONING COMMISSION NOVEMBER2020 SMTTWFS SMWTFT NORTH METRO TELECOM COMMISSION 12 1324567 6:00 PM - 1301 81st AVE. NE, SLP 3546789 891011121314 ECONOMIC DEVELOPMENT AUTHORITY 10111213141516 1516181920 1721 FETE DES LACS 18192023 172122 PLANNING COMMITTEE - 5:00pm 22282324252627 24252627282930 FIRE STEERING - 6:00 2930 200 CIVIC HGTS CIRCLE, CIRCLE PINES 31 ANOKA CNTY FIRE PROTECTION COUNCIL 7:00pm - LOCATION VARIES DECEMBER2020 JUNE2020 SMTTWFS SMWTSTF P.D. GOVERNING BOARD - 7:00 54 NORTH RD., CIRCLE PINES 12345 123456 HOLIDAY-CITY HALL CLOSED 6789101112 78910111213 SPECIAL EVENTS 1315161819 1417 1516181920 1417 NOTE: All meetings begin at 6:30 pm at City Hall unless posted 20212223242526 21222324252627 otherwise. Meeting scheduled dates and times are subject to change. 2728293031 282930 I:\\616\\616GEN\\cad\\dwg\\616COLORCAL-2020 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES held a scheduled meeting on March 4, 2020 at City Hall, 1880 Main Street Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Also Present: Michelle Lasko, Council Member Liaison Mark Statz, City Administrator/Engineer Linda Neudecker, Recorder Absent: Committee Member Chris Bettinger I. CALL TO ORDER Committee Member Chairman, Kevin Waeghe, called the March 4, 2020 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. in the in the Council Chambers at City Hall. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Freiermuth to approve the agenda with the following additions: Under New Committee Business add #3 Park Clean-up & #4 Music in the park. All in favor. Motion carried. Please see #1 under Unfinished Business. IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS 1. A. Update from Ms. Angela Conley, Volunteer Event Leader Mr. Statz had provided Ms Conley & the committee members a copy City of Centerville Park & Recreation Committee March 4, 2020 Goals: Finalize Rules & Regulations, revise/approve a vendor recruitment flyer & make a determination of a possible new city logo. A proposed vendor application was provided. th Days and dates of the Main Street Market will be on Thursdays, July 9 th through August 13 to run from 5:00 pm to 7:00 pm. There will be no st cost to be a vendor, but a $120.00 deposit will be required by June 1. description, responsibilities & qualifications. A minimum of 2 volunteers will be needed on each of the 6 evenings of this event, Additional details include: trash & recycling cans, benches, barricades, porta pottys, will need telephone number of PW on call staff & documentation of vendor attendance B. Reviewed Rules, Regulations & Other Documents Motion made by Committee Member Waeghe, seconded by Committee Freiermuth to approve the proposed Main Street Market Vendor rules and Regulations as presented with the following additions: under #9 add All in favor. Motion carried. 2. 19-020: Basketball Court Rehab Grant Motion made by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to have staff apply for the Minnesota Timberwolves basketball court rehab project by the deadline of March 6, 2020. If grant is approved, then the funds would be used in Tracie Joy McBride Memorial Park to upgrade/replace existing courts. All in favor. Motion carried. 3. Sponsorship: Add a $2,000 super sponsor Additional Outlets: Aid Electric $955 estimate includes two (2) 50 amp circuits Signage: New signs are needed; funding to come out of Joint Account Petting Zoo: wristband event? Hand washing station: New to ensure there is a hand washing station Game Truck: Approximate $800 at $200 per hour Medallion Hunt: Public Safety Night: K9, Anoka County Emergency Services Drones, Thursday evening - Water Ski Show: Ski show, bike ride, Centerville Main Street Market Friday Evening Music: DJ or Live Band? Page 2 of 5 City of Centerville Park & Recreation Committee March 4, 2020 Saturday Morning: runs, ice cream social at LaMotte VI. NEW COMMITTEE BUSINESS 1. Anoka County Health-Focused Grant Opportunities: (SHIP-Statewide Health Improvement Partnership) (deadline 3-31-20) Mini-grants of up to $3,000 per project, proposal may be applied for until March 31, 2020. Projects discussed using funds, if approved, for the CV Street Market, Paddle Event during Fete des Lacs, fun run, canoe & paddle board locker, music, healthy eating, yoga, etc. Motion made by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to ask staff to make application for one or more of the suggested activities as stated above.. All in favor. Motion carried. 2. City-wide Lighting Plan With the recent donation of six (6) street light heads, the Public Works Department recently completed a comprehensive evaluation of lighting needs around the city. One of the lights has been earmarked for the sledding hill. Some other possible locations include: around City Hall, by the ice rink, in LaMotte Park, Eagle Park, around the lake, by tennis courts. Also discussed a re-vamp of the downtown area and prioritize new lighting areas with new lights. 3. Spring Parks Clean-up The Parks Clean-up will be scheduled for Sunday, April 19 with Committee Member Peterson arriving around 1 p.m. with his Boy Scout Troop. Public Works will be asked to provide safety vests, bags & gloves. 4. Music in the Park Mr. Tom Lee, has coordinated this event for the past several years and has asked Committee Member Peterson to take over this event this year. Mr. Lee has agreed to help Mr. Peterson throughout the season. Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to approve the minutes of the February 5, 2020 P & R Committee Meeting, as written. All in favor. Motion carried. VII. UPDATES/ANNOUNCEMENTS Page 3 of 5 City of Centerville Park & Recreation Committee March 4, 2020 1. Mr. Statz is very happy with the time, effort and skills that Ms. Conley has given as the volunteer Event Leader for the Main Street Market. 2. Ms. Lasko gave the committee members information regarding a public hearing, the Park Dedication Fund and the Blaine Skating Rink, if they are still giving out free passes and if so, have staff contact them to obtain some. 3. VIII. ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of March 4, 2020 will be removed: NONE ITEMS TO BE CHANGED as of March 4, 2020: 19-011: Change date to May 19-020: Change date to April, 2020 (add: deadline is March 31, 2020) 19-022: Change date to April & add to April agenda 19-036: Change status to OPEN 20-003: Add status to OPEN & add to April Agenda ITEMS TO BE ADDED as of March 4, 2020: NONE X. AGENDA ITEMS FOR APRIL MEETING Under UNFINISHED BUSINESS 1. 2. 20-003: Certification of 8k run during Fete des Lacs 3. Under UPDATES/ANNOUNCEMENTS: 3. XI. ADJOURNMENT Motion made by Committee Member Waeghe, seconded by Committee Member Errickson-Grahek to adjourn the March 4, 2020 meeting at 8:35 p.m. All in favor. Motion carried. Page 4 of 5 City of Centerville Park & Recreation Committee March 4, 2020 Respectfully submitted by Linda Neudecker, Recorder Page 5 of 5