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Home My WebLink About2020-06-03 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, June 3, 2020 6:30 p.m. Join Zoom Meeting https://us02web.zoom.us/j/173583122 Meeting ID: 173 583 122 One tap mobile +13126266799, 173583122# US (Chicago) COMMITTEE MEETING I.CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. (a) Discussion on Event viability related to COVID 19 2. Centennial Little League Request for Use of LaMotte Park Baseball Fields VI. COMMITTEE BUSINESS (NEW) 1. Bald Eagle Water Ski Show VII. APPROVAL OF MINUTES 1. April 1, 2020 P & R Meeting Minutes 2. May 6, 2020 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. 2. IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS www.centervillemn.com CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June , 2020 Parks III. TITLE OF ISSUE: EDA Presentation on Strategic Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Economic Development Authority (EDA) Commissioner Jim Weatherhead will be on the call to give us an overview of the EDA's Strategic Plan and discuss ways the two committees' missions overlap. Some of those areas may include: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Authority Centerville of Development Economic City city redevelopment. the of benefit development, stability view the of and for economic points growth working sustain diverse team, and and economic of same rich Are the our promote on to Principles facilitatorsall We areembraceare WeWeWeAuthority ¤¤¤¤ GuidingScope Who design Quarter French committee) confirm to rebranding (RLGP) opportunities the Zoning on is Program and properties Grant development Development) Planning lot and Partnership owned Weatherhead with Loan city (Mr. for Economic Industrial possibilities design RLGP and and uses Input. Development Revolving for coordination in Building waterfront funds potential plan Economic EDA levy Commercial Employment Trident development Association) Centerville's of with 7 the HRA andmaster downtown explored businesses Regional Block on Commerce and Business launched on highlighting County Of of organized Business initiation County and relationships setting to(Department downtown (Hugo Recap input and video downtown Anoka goaldiscussions for OpenDEEDAnokaChamberHBA ¤¤¤¤¤ InitialIdentificationInitialRebrandingContinuedDevelopedUtilizedProvidedReviewedstyleInitiated Established ¤¤¤¤¤¤¤¤¤¤ Accomplishments 2019 owners Development) community the business Partnership of Economic St. local part TV and Mainfrom visible back Development a Metro 1737 etc.) be feed for feedback North Employment get and Economic and of to with release sketches, Beyond land Commerce cuttings Regional of market studies, promote networking businesses owned (Department ribbon and and for and city County businesses local (sites, Chamber DEED for sites attend house with fees Anoka with modeling with retail potential businesses open with events, for materials for meetings local annual of highlights, relationship studies packet business collaboration marketing relationship EDA EDAvideos individual Objectives businessother PropertyEngineering/planningMarket up ¤¤¤ DevelopAdditionalDeepenFurtherSetCreateHostHost Create ¤¤¤¤¤¤¤¤¤ MarketingRetention 2020 city with stability funds options) and levy conjunction money in growth Grant Authority) economic opportunities (explore drive program Rec land plan help and Redevelopment to grant vacant and Park and estimates and elements with Beyond loan opportunity leadership poles obtain signage/concept (Housing the work city items light and and of HRA businesses with and on and enhancement local vision areas parks development signage or decorCounty rebranding lot city city other posts at scape participation Anoka featuring some new with waterfront of street page use artwork work highlighting business Facebook facilitate to web estimate EDA local downtown public and redesign Video further flags/banners/festive and potential EDA here Objectives is IncreaseCreatewebsiteEstablishReleaseSupportDesignInitiateDesignPossibleDevelopExploreEDA ¤¤¤¤¤¤¤¤¤¤¤¤ Promotion 2020 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 3, 2020 Parks V.2 TITLE OF ISSUE: Music in the Park 2020 BACKGROUND AND SUPPLEMENTAL INFORMATION: The committee should discuss the viability or logistics of the Music in the Park program for 2020 in light of the COVID-19 issue. Music in the Park was scheduled for Tuesdays, June 9 through July 28. It appears that the Governor's orders only allow drive-in events (starting June 1). Phase II of the Governor's plan seems to indicate that there will be an opportunity for events like this. However, there is no timeline for Phase II. It is staff's recommendation that we simply await an announcement of Phase II re-openings and try to schedule acts at that time. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Motion to plan a drive-in style Music in the Park event. Motion to postpone Music in the Park until such time as the Governor's Orders allow such events. or Motion to cancel Music in the Park for 2020. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 3, 2020 Parks V.3 TITLE OF ISSUE: Centennial Little League Use of LaMotte Park Fields BACKGROUND AND SUPPLEMENTAL INFORMATION: It appears that the Governor's Orders will allow Organized Youth Sports to resume practices, but not games during Phase II (beginning June 1). Centennial Little League has submitted their COVID-19 Operations Plan and is requesting use of the LaMotte Park Fields. Because of the limitations of social distancing, there will be an increased need for fields, to keep practice groups small and spread out. Staff is recommending approval of their request, with the understanding that they will submit a full schedule of practices, once they become available. Additionally, we will ask that the league submit a new COVID-19 Operations Plan once game play is allowed. If there are observed problems with adherence to their COVID plan, the city would reserve the right to revoke their privileges. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the request of the Centennial Little League for use of the LaMotte Park ballfields for practices, under COVID-19 restrictions. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ email request, league COVID Plan, Other (specify) ____________ __________ __________ MN Dept. of Health guidelines on Youth Sports _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Teresa Bender From:clittleleague@comcast.net Sent:Friday, May 29, 2020 3:49 PM To:'Krieger, Jerome'; Bill Petracek; Mark Statz; Teresa Bender; Brenda Beaudet; Chandra Peterson; Rick DeGardner Subject:Safety Protocols for Practices Attachments:Practice Protocol-FINAL DRAFT!.docx /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. Hello Manyofthecitieshaveaskeduswhatwewillbedoingtoensuretheguidelinesinplacearefollowednowthatpractices willbestartingnextweek.Iattachedourprotocolsweareputtinginplacefortheleague. Hereiswhatwearelookingforfielduse: LexingtonAlreadyapproved:MondaySunday4pm9:30pmJune/July/August/September:LexingtonMemorialPark BlaineAlreadyApproved:MondayFriday4:30pm9pmJune/July/August/September:Eastsidefields&Centennial Green LinoLakesLookingforfinalapproval:MondayFriday4:309pmJune/July/August/September:Sunrise1&2(softball) MondayFriday4:309pmJune/July/August/September:Sunrise3&4 (Baseball) Saturday/SundayFields3and4lookingfordaytimeMorning/afternoon practices/games CirclePinesLookingforfinalapproval:MondayFriday4:309pmJune/July/August/September:CarlEck&Lions( Saturday/SundaylookingfordaytimeMorning/afternoonpractices/games) CentervilleLookingforfinalapproval:MondayFriday4:309pmJune/July/August/September:Lamotte Fields(Saturday/SundaylookingfordaytimeMorning/afternoonpractices) WearerestructuringourteamsnextweekaswehavehadmanydropsduetoCOVID.Oncewehavefinalscheduleswe willsendeverythingtoyou. Thankyouforyourpatiencewhileworkingwithusonthisunusualseason. Thanks! Anne Thomas Centennial Lakes Little League/ Silver Bullets Fastpitch League Administrator District Administrator, MN-2 763-780-3836 Fax: 763- 792-3780 1 PracticeProtocol Thefollowingguidelinesneedtobeadheredtobyeachathlete,coach,family,oranyindividualinattendanceatthe venue.Weareconfidentthatthesemeasureswillhelpprotectourplayers.ŷĻƭĻŭǒźķĻƌźƓĻƭğƩĻƭǒĬƆĻĭƷƷƚĭŷğƓŭĻğƭ ƓĻĻķĻķ͵Thelatestguidelineswillbepostedonourwebsite. /ƚğĭŷĻƭğƩĻƩĻƭƦƚƓƭźĬƌĻŅƚƩʹ Allsta,coaches,&playersareencouragedtopracticesocialdistancingonandoffthefieldduring anevent.Teamswillbreakintotwoorthreegroupsof10peopleorlessforpractices(refertolinkforguidelines). Sanizingthingslikebenches/fencearea,balls,batracks,anywhereaplayermay needtotouch.Sanitizebothbeforeandafterpractice. SANITIZING/DISINFECTING:Wewillprovidesanitizingspraybottlestoeachcoachandhandsanitizer. Athletesshouldhavehandsdisinfectedaercomingfromorbeforegoingoutontothe fieldandinbetweendrills. Coachesshouldhave2bucketsofsanitizedsoftballsbeforeeachpracticeseparateoneforeachgroup CoachesshouldencouragetheuseofFIELDINGFacemaskstohelppreventplayers fromtouchingtheirfaceduringpractices&games(mainlyreferstosoftball). Coachesshouldkeepalogbookofattendanceforeachgameandpracticetolaterreferenceifneeded. tƌğǤĻƩƭΉCğƒźƌźĻƭğƩĻƩĻƭƦƚƓƭźĬƌĻŅƚƩʹ Maintainingtheirequipment(bats,helmets,fieldingmasks,battinggloves, ballsintheirbag,catchingequipment,fieldinggloves,sunglasses,etc.) Thisshouldbedonedailybeforeandafterpractices/games. Noparentsallowedatpraccesandtheyshouldwaitintheircarduringpickup&drop off. TheUseofare ŋ neaseachfamilydeterminestobenecessary. FamiliesmaysendCloroxDisinfectingwipes,ortubsofwipesorIndividualsmall2oz. Handsanitizerwiththeirplayers. Players&bagsplaced610+ftawayfromnearestteammate/bagsandgatesfor enteringfields. Playerstostaybytheirbagsinbetweeninnings. Nosharingofpersonalequipmentbetweenplayers(ie;bats,glovesmasks,etc.). Families a {keeptheirkidshomeifsickandkeepcoachesawareifsymptoms present. Nosun Ť owersseeds,gumchewing,oranyeatingduringpracticesorgames. FAMILIES&PLAYERSareaskedtohelp/supportorassistyourcoachesinmeeng theseexpectations&guidelinesinefforttokeepallplayers&familiessafe. tƌĻğƭĻƓƚƷĻʹtƩğĭƷźĭĻƭƷğƩƷƷźƒĻƭǞźƌƌĬĻƭƷğŭŭĻƩĻķźƓƚƩķĻƩƷƚƩĻķǒĭĻĭƚƓŭĻƭƷźƚƓƷƚΉŅƩƚƒƷŷĻŅźĻƌķƭ͵ Ex.Field1willstartpracticeat5:00PM,Field2willstartpracticeat5:15PM,Field3willstartpracticeat 5:30PM,etc.Therewillbe20minutesaftereachpracticeends,beforethenextpracticeonthatfieldwill start,tosanitizeandeliminatecongestion. Ifyouareonapracticefieldthatwillhavemorethanonepracticeonitperevening,thentherewillnolongerbe pitchingandcatchingpracticesaftertheearlypracticetimeorbeforethelaterpracticetime.Ifyouhavethe firstpracticeofthenightonafield,youmustarrivebeforethepracticeifyouwanttodoextraworkwith pitchersandcatchers.Ifyouhavethesecondpracticeonafield,youmayonlystayafterwardstoworkon pitchingandcatching.Ifthereisonlyonepracticeonthefieldthatevening,thencoachescanchoosewhento dothepitchers/catcherpracticethatworksbestforthem. ĻǞźƌƌĬĻŅƚƌƌƚǞźƓŭƷŷĻƒğƓķğƷƚƩǤƭğŅĻƷǤŭǒźķĻƌźƓĻƭƌźƭƷĻķĬĻƌƚǞʹ {ƚŅƷĬğƌƌ/hL5ЊВ{ğŅĻƷǤDǒźķĻƌźƓĻƭƚŅaźƓƓĻƭƚƷğ{ƚŅƷĬğƌƌͻ{ğŅĻtƌğǤʹ.ğĭƉƷƚƷŷĻ5źğƒƚƓķͼʹ https://cdn2.sportngin.com/attachments/document/d020 2168358/Baseball_and_Softball_Restart.pdf#_ga=2.117554314.2011515049.1590333403371729489.1590333403 FieldLayout: tƌĻğƭĻbƚƷĻʹağƓǤǝĻƓǒĻƭǞźƌƌƓƚƷŷğǝĻƚǒƷŷƚǒƭĻƭğǝğźƌğĬƌĻ͵tƌĻğƭĻǒƭĻƷŷĻĬğƷŷƩƚƚƒğƷŷƚƒĻĬĻŅƚƩĻ ƦƩğĭƷźĭĻΉŭğƒĻƭͧ ΫΫΫĻğƩĻƩĻĭƚƒƒĻƓķźƓŭƷŷğƷƷĻğƒƭŅźƓķğ/hL5tğƩĻƓƷΉƷĻğƒƦğƩĻƓƷƷƚŷĻƌƦĭƚğĭŷĻƭƒğźƓƷğźƓŭǒźķĻƌźƓĻƭƦǒƷźƓ ƦƌğĭĻΛƷŷĻǤĭğƓŷĻƌƦǞźƷŷğƷƷĻƓķğƓĭĻƌƚŭƭΉƭğƓźƷźǩźƓŭͲĻƷĭ͵ΜΫΫΫ NJOOFTPUB!EFQBSUNFOUPG!IFBUI ! Hvjebodf!gps!Tpdjbm!Ejtubodjoh! jo!Zpvui!Tqpsut! Uijt!hvjebodf!epdvnfou!pvumjoft!uif!qsbdujdbm!bqqmjdbujpo!pg!qsfwfoujpo!tusbufhjft!up!sfevdf!uif! tqsfbe!pg!DPWJE.2:!bnpoh!tqpsut!bdujwjujft/!Uijt!jt!b!tqpsut.tqfdjgjd!tvqqmfnfou!up!uif!Hvjebodf! gps!Tpdjbm!Ejtubodjoh!jo!Zpvui!boe!Tuvefou!Qsphsbnnjoh!)QEG*! )iuuqt;00xxx/ifbmui/tubuf/no/vt0ejtfbtft0dpspobwjsvt0tdippmt0tpdjbmejtubodf/qeg*/!!! 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CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 3, 2020 Parks VI.1 TITLE OF ISSUE: Bald Eagle Waterski Show BACKGROUND AND SUPPLEMENTAL INFORMATION: The Bald Eagle Waterski show is requesting use of the city's Trailside Park for conducting practices, under COVID-19 restrictions. Normally, we do ask them to submit a formal request for the use of our park, because there is an existing agreement in place, allowing such use. However, given the unusual circumstances, we felt that this issue should be brought before the committee. Staff's recommendation is to allow the use of the park, requiring the group to adhere to their COVID-19 Operations Plan. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the request of the Bald Eagle Waterski Club, requiring adherence to their COVID-19 Operations Plan. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ BEWC COVID-19 Plan, Other (specify) ____________ __________ __________ USA Waterski COVID Waiver, Ski Jump Permit _______________________________________________________________ __________ Insurance Certificate _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular COVID-19 Event Questionnaire and Waiver Release USA Water Ski & Wake Sports (USA-WSWS) is dedicated to protecting the health and safety of our members. I attest that I am not experiencing any symptoms of illness such as a fever, cough, or shortness of breath. If I develop these symptoms, I agree that I will leave the event premises immediately. I am aware that I must follow the safety and hygiene protocols of the event organizer. I attest that: I have not traveled internationally in the past 14 days I have not traveled to a highly impacted area within the United States in the past 14 days I do not believe that I have been exposed to a person with a confirmed or suspected case of COVID-19 I have not been diagnosed with COVID-19 or have been cleared as noncontagious by state or local public health authorities I am following recommended guidelines as much as possible - practicing social distancing, trying to maintain separation of six feet from others, and otherwise limiting my exposure to the coronavirus. I understand, acknowledge and assume the risks and dangers associated with participation in the sport of water skiing, wake sports and related water sport disciplines and activities, including without limitation, the potential for serious bodily injury, sickness and disease (including COVID-19), permanent disability, paralysis and loss of life; loss of or damage to equipment/property; exposure to extreme conditions and circumstances; contact with other participants, spectators, boats, animals or other natural or manmade objects; dangers arising from adverse weather conditions; imperfect ski course conditions; water and surface hazards; equipment failure; inadequate safety measures; participants of varying skill levels; situations unknown to or beyond the immediate control of the Event Organizers; and other undefined, not readily foreseeable and presently unknown risks and dangers (“Risks”). I understand that these Risks may be caused in whole or in part by my own actions or inactions, the actions or inactions of others participating in the Event(s), or the negligent acts or omissions of the Released Parties defined below, and I hereby expressly assume all such Risks and responsibility for any damages, liabilities, losses or expenses which I incur as a result of my participation in the Event. For Minors: Print Name(s): _____________________________Age:______ Date of Birth:_____________________ Print Name(s): _____________________________Age:______ Date of Birth:_____________________ Adults: Print Name: ________________________________ X________________________________________ _________________________ Signature of Participant or Parent/Guardian for minors Date Signed CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City held a scheduled meeting on April 1, 2020 via Zoom teleconference. Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Committee Member Chris Bettinger Also Present: Mark Statz, City Administrator/Engineer Absent: Michelle Lasko, Council Member Liaison I. CALL TO ORDER Committee Member Chairman, Kevin Waeghe, called the April 1, 2020 Meeting of the Parks & Recreation Committee to order at 6:36 p.m. via Zoom Videoconferencing. Links to the meeting were provided to the public, so that they were able media accounts along with information being posted in the vestibule at city hall. II. APPROVAL OF AGENDA Administrator Statz desired to add port-a-potties in the parks and the drinking fountain at Laurie LaMotte warming house under New Business. Motion made by Chair Waeghe, seconded by Committee Member Seeley to approve the agenda with the above stated additions. All in favor. Motion carried. There was discussion regarding a roll call versus all in favor due to the zoom meeting and the lack of verbal input from the public or restricted access. Administrator Statz stated that if the motion was regarding something pertinent it would be taken. III. APPEARANCES - None. IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS City Administrator Statz stated that he had recently spoken with the Fete des Lacs Committee who has decided to wait to make a determination regarding events, etc. He stated that other City of Centerville Park & Recreation Committee April 1, 2020 communities have made decisions to cancel their events. He stated that several vendors have contacted the City, placed deposits and he has been in contact with Ms. Conley. Committee Member Seeley stated that the she was concerned about providing Ms. Conley with ample time to contact vendors, etc. if the Comm Waeghe had concern regarding the ski team and their intentions on whether they would be providing their shows or not. Chair Waeghe stated that revisiting the items in May would be suitable. Committee Seeley suggested that Mr. Doug Shipp, representative of Bald Eagle Water Ski Club and Ms. Conley attend the May meeting. Administrator Statz stated that if the Committee chose not to hold events refunds would be issued. 1.19-014: Main Street Market a. Discussion on Event viability related to COVID 19 b. Update on Vendor Sign-up c. Update on Volunteer Sign-up 2. a. Discussion on Event viability related to COVID 19 b. Logo Contest Update c. Other updates Suggestions were received from Committee Members to address all events at the May Committee meeting, that pairing down the events or activities for dates other than the regular dates of events may remain a possibility with ing very much appreciated. 3. City Wide Clean-up Day a. Discussion on Event viability related to COVID 19 b. Other updates General consensus of the Committee was not to encourage individuals to orders. A desire to clean the local parks was given by at least one member of the Committee who requested that bags and gloves be made available. It was felt that a later date could be determined depending on the Covid-19 virus. Motion by Chair Waeghe, seconded by Committee Member Errickson-Grahek to cancel the April 19, 2020 City Wide Clean-Up Day. All in favor. Motion carried. 4. Music in the Park a. Discussion on Event viability related to COVID 19 b. Other updates Committee Member Peterson stated that he has been unable to meet with Mr. Tom Lee to discuss this item. The Committee stated that most bands are passionate about what they are doing and would be willing to potentially postpone their performances for later dates dependent upon their schedules. Consensus was to have the item remain on the agenda for additional discussion in May. Page 2 of 6 City of Centerville Park & Recreation Committee April 1, 2020 Suggestion was made to have the Mayor inform the public of all activities scheduled or cancelled. It was also suggested that the City be the main communication method for delivery of all messages. Administrator Statz clarified that the cancelling of events is the Mayor surely could inform the public of their decisions. 5. atewide Health Improvement Partnership (SHIP) a. Review of submitted grant applications Administrator Statz reported that two separate grants were submitted. He stated that one was for a timing system associated with the run with Mr. Pat Branch taking part in discussions. He reported that the grant was submitted with the most expensive option for purchase ($8,000) and it could be paired down if funding was available in a lesser amount. He also stated that the second grant was submitted for the Main Street Market with the purchase of picnic tables ($600), advertising and marketing ($2,000). He stated that he would provide the Committee with proposals/quote for marketing and advertising at their May meeting. Administrator Statz stated that the City would be notified by Ap The Committee requested an email no 6. Sledding Hill Light a. Approval of Bid Costs Administrator Statz stated that the City has been successful in obtaining a grant associated with its irrigation system in Laurie LaMotte Park. He stated that funds have been secured through Metropolitan Council with an additional submission for grant funding from the Rice Creek Watershed District (RCWD). He explained that the City is one of the first to complete such a project in 2011 and was recognized for the project of utilizing stormwater run off for irrigation of areas of the park. He stated that this reuse system provided the City with credits which would offset required raingardens and construction of storm water ponds associated with road projects and the downtown project. He also stated that if these requirements were placed on the City, they would either have to fund the purchase of storm water credits or comply with requirements for construction of these items which could require the use of existing City owned property or purchasing property from private parties. He reported that with the Downtown road project it was felt that an expansion of the system would be instrumental for continued credits being generated. He stated that a bid has been obtained to install three (3) additional watering guns which would allow for additional watering in Laurie LaMotte Park, watering in Hidden Spring Park and watering of two (2) privately owned parcels near the area (St. Paul Water Department and Committee that private agreements would be secured for the two (2) individual property owners prior to installation of city infrastructure. City Administrator Statz stated that with this bid, staff included the suggested additional lighting that the Committee desired within the park. He reported that the bid included the installation of Page 3 of 6 City of Centerville Park & Recreation Committee April 1, 2020 the recently donated light for the sledding hill with additional wiring of areas near the skate park and along the trail being future goals of the Committee. He reported that the bid was for $7,110 for the services and felt that this was a viable bid from a responsible contractor. Discussion ensued regarding funding, Park Dedication Fees, Capital Equipment Funds, etc. City Administrator Statz stated that the funding would come from the Capital Equipment Funds. Several Committee Members had questions or comments: when work would be commenced, was the bid lower due to additional work on site, previous quote received for same work of $15,000, etc. Motion by Chair Waeghe, seconded by Committee Member Errickson-Grahek to Recommend to Council to Authorize the Electrical Services/Installation at Laurie LaMotte Park Contained in the Bid Associated with the Irrigation Project. All in favor. Motion carried. VI. NEW COMMITTEE BUSINESS 1. Port-a-Pots Administrator Statz reported that the City has received several request for these to be placed in the parks. He stated that upon discussions with Staff that it has been determined that proper sanitation cannot be achieved by the vendor which services the facilities once a week to properly protect the public from the spread of the COVID-19 virus. Consensus of the Committee was that they concurre aff and the Committee would review the item again for possible placement. It was also felt that many activities (organized soccer and baseball/softball) were also ceased so the usage would be minimal at this time. 2. Vandalism of Laurie LaMotte Drinking Fountain Administrator Statz stated that the drinking fountain in the park has been vandalized/broken two (2) or three (3) times in the last several years and suggested that the Committee consider alternatives to the existing fountain. He suggested either removing it or providing something that was more durable such as a metal ground mounted fountain. He also reported that an individual was found guilty of vandalizing play equipment who is now completing community service through the City. Committee Member Seeley had concern for the indoor drinking fountain located within the warming house. She stated that it is badly stained and unappealing to drink water from. The Committee discussed switching of the two fountains and replacement. City Administrator Statz stated that this funding would also be from the Capital Equipment Funds. The Committee requested that quotes/proposals be provided at their May meeting. 3. Zoom Conference Meeting Format Page 4 of 6 City of Centerville Park & Recreation Committee April 1, 2020 The Committee felt that the Zoom meeting was an amenity to meeting in public attempting to meet social distancing guidelines. One member of the committee was experiencing audio issues but it was felt that these could be overcome with the use of headphones or with the use of a cellphone for the audio part of the meeting. Committee Member Seeley stated that she had spoken with Minute Taker, Ms. Linda Neudecker who was unable to attend this evenings meeting. She stated that Ms. Neudecker apologize for her absence and offered to transcribe the minutes for the Committee. Administrator Statz reported all members receive a link with a meeting ID number that will be continually utilized for meetings, discussed the usage of Zoom and its capabilities, discussed the streaming of the meeting on cable TV and North Metro Cables ability to house the meeting on their web site for later retrieval by the public. VII. APPROVAL OF MINUTES Administrator Statz stated that the March 4, 2020 minutes were not contained in the packet but forwarded under separate email to Committee Members. The Committee felt that the minutes did not receive proper review for consideration and requested that they be placed on the May Agenda for consideration. VIII. UPDATES/ANNOUNCEMENTS 1. No Update was given. 2. No update given as Council Member Lakso was unavailable. 3. 16-031: P & R Committee Vacancy IX. ACTION ITEMS REVIEW - Items were not discussed X. AGENDA ITEMS FOR APRIL M Under UNFINISHED BUSINESS Under UPDATES/ANNOUNCEMENTS XI. ADJOURNMENT Page 5 of 6 City of Centerville Park & Recreation Committee April 1, 2020 Motion made by Committee Member Bettinger, seconded by Committee Member Errickson-Grahek to adjourn the April 1, 2020 meeting at 7:41 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 6 of 6 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City held a scheduled meeting on May 6, 2020 via Zoom Meeting (ID: 173 583 122) Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Chris Bettinger Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Also Present: Michelle Lasko, Council Member Liaison Mark Statz, City Administrator/Engineer Absent: Committee Member Brian Peterson I. CALL TO ORDER Committee Member Chairman, Kevin Waeghe, called the May 6, 2020 Meeting of the Parks & Recreation Committee to order at 6:36 p.m. via Zoom. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Waeghe, seconded by Committee Freiermuth to approve the agenda as prepared. All in favor. Motion carried. III. APPEARANCES Ms. Angela Conley - Please see #1 under Unfinished Business IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS 1. 19-014: Thursday Night Main Street a. Discussion on Event viability related to COVID-19 Because so much groundwork has already been laid, it was determined that it would be more successful if this event was launched in 2021. City of Centerville Park & Recreation Committee May 6, 2020 Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to recommend to the City Council to postpone the 2020 Main Street Market, in conjunction with the waterski shows, to 2021 due to the Covid-19 Pandemic and the current state guidelines about social distancing. All in favor. Motion carried. Additional planning for this 2021 event should resume in January, 2021 with Ms. Angela Conley in the same position as lead volunteer. b. Vendor Sign-up A few vendors have shown an interest in participating in this event. Ms. Conley lication and has been in contact with Ms. Dorothy Radamacher of the Quad Chamber of Commerce. c. Volunteer Sign-up No information was presented on volunteer interest or commitment. d. Budget/Grant nt partnership) neighborhood mini grant application was submitted to Anoka County on March 31, 2020 for funding for the 2020 Thursday Night Main Street Market. A grant in the amount of $2,900 was awarded and will be used to purchase six (6) picnic tables and advertising i.e. printed signs, flyers, banners and newspaper ads with the grantor to purchase the picnic tables and advertising on behalf of the City. Due to the recommendation of postponing this event until 2021, Mr. Statz will contact the SHIP coordinator regarding this decision and also the three vendors who had showed an interest to participate. 2. a. Discussion on Event viability related to COVID-19 This Fete des Lacs committee met just prior to the P & R meeting and they will be making a joint recommendation to the City of Centerville and the Lions club to cancel this annual event due to public safety concerns. b. A total of 99 entries were received from Middle School. Mr. Branch and his volunteers named the winners from the ret Clark. The winners from the Page 2 of 6 City of Centerville Park & Recreation Committee May 6, 2020 First place winners will receive $125 each with the second place winners receiving $50 each. Mr. Branch will submit an article to the paper (Citizen/Quad Community Press listing the winners and an article will al newsletters. Thanks were given the Logo Sub-Co Committee Member Heidi Erricksen-Grahek and Ms. Lonnie Olson and artists. There will be a new logo contest for 2021. Motion made by Committee Member Erricksen-Grahek, seconded by Committee Member Waeghe for the Park & Recreation Committee to accept the recommendation of the Logo Contest Judges for the winners. All in favor. Motion carried. Motion made by Committee Member Seeley, seconded by Committee Member Bettinger, to recommend to the City Council that the first place Elementary and Middle School winners be presented a t shirt with their winning logo at a cost not to exceed $100. All in favor. Motion carried. NOTE: Mr. Branch will see if he can place the first and second place winners from each category on the shirts and present one to the second place winners also (total of 4 shirts). The Committee thanked Mr. Branch for his work on all of the activities that he has been planning for Fete des Lacs. c. Other updates A request for a mini-grant from SHIP for a Race Timing System for the Fete des Lacs runs did not meet the requirements of their funding scope. 3. City Wide Clean Up Day The Parks Clean-up was scheduled for Sunday, April 19, but was cancelled due to the Covid-19 pandemic. It was suggested to reschedule this activity for this upcoming autumn. In the meantime, it was suggested that residents could help keeping the parks and city cleaner by issuing a challenge to them to pick up items of debris when they are out in the community. Also, the parks are open, but the playgrounds remain closed. 4. Music in the Park a. Discussion on Event viability related to COVID-19 Page 3 of 6 City of Centerville Park & Recreation Committee May 6, 2020 The current schedule for this weekly event on Tuesdays is from June 9 through July 28. After discussion, it was determined to try to continue to have this event by starting a few weeks later and extend it by adding additional dates in August. Several alternative ideas were shared including doing something different each week such as have a simulcast on th experience. Another was to place the band on a wagon & drive them through the community. Motion by Committee Member Waeghe, seconded by Committee Member Erricksen-Grahek to recommend to the City Council to approve the expenditure of the budgeted monies for the P & R to continue, not cancel, these events in 2020. All in favor. Motion carried. b. Other updates Mr. Lee will continue to be available to help coordinate the 2020 event. VI. NEW COMMITTEE BUSINESS - NONE VI. APPROVAL OF PREVIOUS MINUTES 1. March 4, 2020 P & R Meeting Minute Motion made by Committee Member Waeghe, seconded by Committee Member Errickson-Grahek to approve the minutes of the March 4, 2020 P & R committee meeting, with 2 corrections & Freiermuth under II Approval of Agenda (page 1) and under V1B (page 2). All in favor. Motion carried. 2. VII. UPDATES/ANNOUNCEMENTS 1. a. Drinking fountains by warming house (LaMotte): Exterior - obtained parts and repaired by Public Work to find parts, may need to be replaced. b. The parks are open; playgrounds are closed. c. Porta Potties: no porta potties have been placed in any of the parks at this time; Laurie LaMotte Memorial Park is used the most and placement of 1 to 2 units should be considered, perhaps just prior to park events & placing of cleaning was a concern. d. Sledding Hill lights was on the City Council agenda. e. The development at Bay View Villas is almost sold out. Page 4 of 6 City of Centerville Park & Recreation Committee May 6, 2020 f. The Old Mill Estates Phase 2 has been placed on hold by the developer; they are still responsible for the trail leading to Acorn Creek Park. g. Memory Care Facility and Mini-Storage projects remain seeking permits although bids for construction on the Care Facility have slowed the process and a driveway/access easement has become a hurdle associated with the Mini-Storage facility and the neighbor. h. Block 7 modify proposal to not include TIF- waiting for their response. i. City Hall renovation will include an interior remodel, audio visual upgrades, carpet and desks, etc. j. New street light(s) in city hall parking lot (to be done in conjunction with city hall renovation). k. 2. a. Council Member Tom Wilharber attended this meeting and will be Council meeting. 16-031: P & R Committee Vacancy VIII. ACTION ITEMS REVIEW - TABLED TO JUNE MEETING ITEMS COMPLETED OR DELETED as of May 6, 2020 will be removed: ITEMS TO BE CHANGED as of May 6, 2020: ITEMS TO BE ADDED as of May 6, 2020: NONE X. AGENDA ITEMS FOR JUNE MEETING Under UNFINISHED BUSINESS 1. City Clean- up Day 2. Music in the Park Under ACTION ITEMS REVIEW o ITEMS COMPLETED OR DELETED as of May 6, 2020 will be removed: o ITEMS TO BE CHANGED as of May 6, 2020: o ITEMS TO BE ADDED as of May 6, 2020 XI. ADJOURNMENT Page 5 of 6 City of Centerville Park & Recreation Committee May 6, 2020 Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to adjourn the May 6, 2020 meeting at 8:02 p.m. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder Page 6 of 6 June 10, 2020 ADMINISTRATION COVID-19 Response Staff continue to monitor the daily executive orders and other guidance put out by the Governor and other state and federal agencies with guidance on COVID-19 related issues. The most recent phase of the stat excerpts of which are shown below. The entire table of what is allowed and what is not during the various phases can be found here: https://mn.gov/covid19/for-minnesotans/stay-safe-mn/stay-safe-plan.jsp City Hall City Hall will continue to be closed to the public while community-based transmission of most recent directives, we will also be continuing to have staff work from home, as noted, even for Critical Sector employees, those who can, must telework. Public Works Our public works crews will be transitioning from a 2-on-2-off rotation to a new model which will have some work-from-home components as well as other social distancing measures. We feel this new model can still ensure that there are always 2 healthy public works staff members, while shifting to a more sustainable work schedule that allows all four of our staff to be fully engaged in work activities 40 hours per week. Parks recent COVID-related Executive Orders (see below) staff has recommended a June 1 opening of playgrounds and deployment of our normal set of porta potties. We cannot afford to have them all serviced more regularly than normal, so we will have the same service schedule as before. 8. Outdoor recreational activities and associated facilities. Notwithstanding paragraph 7.c, the below facilities are permitted to be open and do business, provided that they adhere to paragraph 6 of this (https://mn.gov/deed/guidance). This permission does not extend to facilities and activities that involve prohibited gatherings of individuals in groups of more than 10 or in close proximity. Indoor facilities associated with outdoor recreational facilities covered by paragraph 7.c of this Executive Order must comply with paragraphs 7.c and 7.e of this Executive Order, as applicable. I encourage public outdoor recreational facilities to be open for families and children, and direct all individuals utilizing such facilities to follow the Outdoor Recreation Guidelines. All outdoor recreational activities and facilities must comply with Minnesota law, including but not limited to license and permit requirements, invasive species regulations, and park rules. gather in close proximity. Staff will be placing social distancing signage in the parks. We will utilize Cases in our area seem to be holding steady. We still just have 2 active cases in our city. The new Gov order also spoke about Organized Youth Sports and it appears they are going to let that distancing, etc. Meetings Executive Order 20-56 states: Legislative and other governmental meetings. The limits on gatherings in this Executive Order do not apply to legislative and other governmental meetings. Remote meetings are strongly encouraged whenever possible. With this in mind, all Committee and Commission meetings (P&Z, P&R, EDA, and CC) will continue to be held via Zoom, a videoconferencing application. The meetings are also broadcast live on North Metro TV and streamed on their website. Additionally, meeting connection information is being posted on the website and will be widely distributed so that the public can join. Du for the public to be able to request an opportunity to be recognized by the chair. We are making every effort to allow public viewing and participation of our meetings while physical access to city hall is not available. PARKS AND RECREATION Fete des Lacs The Fete des Lacs Committee made the difficult decision at their meeting on May 6, to cancel Fete des Lacs, 2020. The strong conviction of the committee, however, was that there would s festival be one to remember. Thursday Waterski Shows and Street Market The Parks and Rec Committee previously voted to discontinue planning of this event for 2020. Even though some farmers markets are continuing with social distancing guidelines in place, it seemed wise not to try to kick off a new event with such cumbersome restrictions. With much of the groundwork laid, the committee feels that it will be something that they can jump into next year with a good head start. Staff is working with County staff to push our grant funding for this event to 2021. The Bald Eagle Waterski Show has developed a plan to resume practice in the near future. A copy of their COVID-19 Operations Plan is included in this packet for further review and approval. Music in the Park At the last meeting, the Parks and Recreation Committee decided to continue planning for a Music in the Park season, with a few sensible social distancing rules in effect. This event be worthwhile. Additionally, staff has communicated to event organizers Tom Lee and Brian Peterson, that a push back of the start of the season by two weeks, to mid-June would be necessary, at a minimum. It appears, that we Safe MN plan is implemented. There is no current schedule for when that will occur. On this Committee Meeting Agenda is a discussion of the viability of the MITP series through the COVID-19 pandemic. Staff has requested refunds for our annual licensure through ASCAP and SESAC in the event that Music in the Park is cancelled. Street Light Donation Parking lot lighting will be discussed in conjunction with the City Hall renovation project. The outdoor drinking fountain was repaired using new parts. The interior fountain was able to be cleaned and is again fit for use by the public (see pic). Graffiti Our parks had suffered some grafitti damage over the past few months, but the peritrator was eventually, found. Subsequently, the offender cleaned the graffiti off of public property. Unfortunately, we had again with similar verbiage, etc. The police are again investigating. Committee Vacancy The parks committee has one open seat and is looking for candidate. Please apply on the Application for Committee Appointment