Loading...
HomeMy WebLinkAbout2020-06-10 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, June 10, 2020 Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 312-626-6799 (for audio only) 6:30 p.m. MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARINGS None APPROVAL OF MINUTES May 13, 2020 City Council WS & Meeting Minutes (pg. ) May 27, 2020 City Council Meeting Minutes (pg. ) CONSENT AGENDA Centerville Claims thr June 10, 2020 (1526E-1531E & Check #33944-34020)(pg.) Centennial Lake Police Department Claims through June 4, 2020 (Check #13230-13242) ACH 2020017-2020019 & Payroll (Check 13227-13229, 13236-13237) (pg. ) Centennial Fire District Claims through May 26, 2020 (Check #8820-8826), (2020012-2020015) & Payroll Check #8815-8819 (pg. ) Street & Utility ImprovementsA-1 Excavating ) th Avenue South (Off Sale Liquor License & Tobacco ) Church of St. Genevieve Annual Chicken Dinner, Sunday, August 16, 2020 (11-4:00 m.) (pg. ) a.Special Event Permit b.Temporary On-Sale Liquor License (Subject to Liquor Liability Ins.) c.Temporary Charitable Gambling License OLD BUSINESS Liquor and Tobacco License Rebates (pg. ) th Avenue South (pg. ) City ) th SPRWS 7 Rider em (pg. ) NEW BUSINESS Z-Systems Contract for Audio Visual Equipment/Installation (pg. ) Sewer Rebates (pg. ) COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator/Engineer Report Council Reports Lakso Anoka County Fire Protection Council Centennial Fire Steering Committee Parks & Recreation Koski Centennial Fire Steering Committee Planning & Zoning Commission Montain Centennial Lakes Police Governing Board North Metro Telecommunications Commission Wilharber Economic Development Authority Love Centennial Lakes Police Governing Board Economic Development Authority Other Mayoral Reports ADJOURNMENT INFORMATIONAL MATERIAL Fire Chief Retirement Notice REMINDERS All Meetings via Zoom Videoconferencing p.m. Work Session; 6:30 p.m. Meeting CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING May 13, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on May 13, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL WORK SESSION I.CALL TO ORDER Mayor Love called the work session to order at 5:00 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso (Arrived 5:05 p.m.) Council Member Tom Wilharber ABSENT: None STAFF: City Administrator Mark Statz d to mean that the noted individuals were visibly and audibly present on the videoconference call. II.ITEMS OF DISCUSSION 1.Ambulance Service a.Allina (5:00) Susan Long, Kevin Miller b.M Health (HealthEast) (5:45), David Mattes, Tom Edminson, Tom Dunn, Nicholas Lesch, Kevin Kane Presentations were given by both Allina and M Health regarding their capabilities and plans to serve the City of Centerville with Ambulance Service. Council was afforded an opportunity to ask questions of each group. 2.Administrator Review Process Lengthy discussion was had regarding the process, how often (monthly/quarterly), micromanaging, template of four (4) goals (what is being completed well and items that could be approved upon), Personnel Board, Attorney Glaser, reporting to Council, state statutes and internal processes. Attorney Glaser stated that these items would then become a l review. Consensus was to pursue a program of reviews on a quarterly basis. City of Centerville Council Meeting Minutes May 13, 2020 III. ADJOURNMENT Mayor Love Adjourned the work session at 6:23 p.m. COUNCIL I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso ministrator Statz stated that the two (2) voided E-Checks should not be voided under the Consent Agenda, Item #1. Motion by Council Member Montain, seconded by Council Member to Lakso Approve the Agenda with the Above Stated Modifications. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. APPEAL & EQUALIZATION (6:30 P.M.) Page 2 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor D. Love, Council Members Russ Koski, Michelle Lakso, Matt Montain, Tom Wilharber, City Administrator Mark Statz, City Attorney Kurt Glaser, City Assessor Ken Tolzmann and Theodore Anderson, Anoka County Property Tax Division were all present. 1. Mr. Ken Tolzmann Assessor Tolzmann stated that Minnesota Statutes establishes specific requirements for the property. He stated that the law requires that all real property be valued at market value, which is defined as the usual or most likely selling price as of January 2, 2020. The estimated market values established for the 2020 assessments are based upon qualified sales of Centerville properties taking place from October 1, 2018 through September 30, 2019. He also stated that from this sales information, the mass appraisal system is used to determine individual property values. Property owners who have questions or concerns regarding the market value set for their property were asked to contact me prior to this meeting allowing him the opportunity to answer any questions they might have. Assessor Tolzmann stated that many questions are resolved prior to this satisfaction, the appeal may be brought before the Board this evening. Assessor Tolzmann stated that State Statutes requires all real property within the City to be valued at market value as of the January 2, 2020 and that same has been met. He stated that based on 41 qualified sales within Centerville during the sales period, and after value adjustments were made accordingly by zone, the final result the Minnesota Dept. of Revenue with a median sales ratio of 94.56%, a coefficient of dispersion (COD) of 4.07, and a Price Related Differential of 100. He also stated that this compares with an overall Anoka County Ratio of 94.45% and a COD of 7.46. Assessor Tolzmann stated that with respect to the overall growth in market value/tax base of the City for this year, those figures will be provided at a later date by Anoka County due to a new database this year. He also stated that with the current COVID-19 situation, and its effect on the market value of properties within the City that its effects would not be fully known until there can be an analysis of sales taking place between October 1, 2019 and September 30, 2020. He also stated that those values will be posted on January 2, 2021. Assessor Tolzmann concluded by saying that he had included the Minneapolis Association of Realtors Residential Real Estate Report (MAAR) in his report which included historical data surrounding the state of real estate market in Centerville and entire area. He stated that the 2019 reports states that the market values increased by 3.7% in Centerville last year and that the median sales price went from $263,250 in 2017, to $273,000 in 2019. The MAAR also noted that home values in Centerville have increased by 22.4% in the past 5 years which is good news for those residents that desire to sell their home. He also thanked Council for their continued support and stated that if any resident had questions to contact him during regular hours, he can schedule evening or weekend appointments also. Motion by Council Member Wilharber, seconded by Council Member Koski to Open the Board of Appeals & Equalization meeting at 6:40 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. Page 3 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Administrator Statz stated that there was a list of appeals that Assessor Tolzmann has taken care of prior to this ev Mayor Love provided an opportunity for the public to provide input and hearing no comments stated that the meeting would be left open for a short period. He asked if Council Members had any questions. Council Member Wilharber asked Assessor Tolzmann what caused those appeals and Assessor Tolzmann stated that there were errors in the computerized system which needed to be corrected with Anoka County. Administrator Statz stated that he would read into the minutes those amendments following the public comment portion of the meeting. Mayor Wilharber asked how many individuals had contacted him. Assessor Tolzmann stated that for the most part the year was quiet and the errors that he is seeking board action this evening were due to a computation error in the valuation. Motion by Council Member Wilharber, seconded by Council Member Montain to Close the Board of Appeals & Equalization meeting at 6:43 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. Mayor Love thanked Assessor Tolzmann for his attendance of the meeting and Administrator Statz read into the minutes the following appeals: Brickner, PIN #23-31-22-23-0064, Land $375,500, Building $504,400, Total $880,100, no change; Johnson, PIN #14-31-22-33-0025, Land $91,900, Building $328,200, Total $420,100, Land $91,900, Building $310,400, Total $402,300, Change Amount -$17,800 correction to building EYB; Polar Pride, PIN #23-31-22-14-0018, Land $119,600, Building $1,234,500, Total $1,363,100, Land $119,600, Building $840,500, Total $960,100, Change Amount -$403,000 Correction to Cama; Drilling & Tirokomos, PIN #23-31- 22-12-0091, Land $104,000, Building $1,063,300, Total $1,167,300, Land $104,000, Building $959,000, Total $1,063,000, Change Amount -$104,300 Correction to Cama; Skudlarek, PIN #14- 31-22-31-0041, Land $101,200, Building $437,600, Total $538,800, Land $101,200, Building $408,100, Total $509,300, Change Amount -$29,500 Correction to Cama; Paar, PIN #23-31-22- 31-0054, Land $64,300, Building $286,800, Total $351,100, Land $64,300, Building $268,300, Total $332,600, Change Amount -$18,500, Correction to Basement Finish; Nelson, PIN #26-31- 22-22-0019, Land $82,800, Building $392,700, Total $475,500, Land $82,800, Land $369,500, Total $452,300, Change Amount -$23,200 Grade 5 Now 4.5. Mayor Love asked about the errors to Polar Pride and Drilling & Tirokomos as they are substantial errors. Assessor Tolzmann stated that they were computer errors. VI. APPROVAL OF THE MINUTES 1. February 26, 2020 City Council WS, Council & Closed Executive Session Meeting Minutes Page 4 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Council Member Lakso requested that on Page 6, third paragraph, within the last sentence the last name of Brickman be modified to Brickner. City Attorney Glaser requested that a motion be added on page 13 following the language: Attorney Glaser announced that in Closed Session, Council moved to adopt the proposed contract in the packet on a unanimous vote and to add the following motion: During the Closed Executive Session the following action occurred, Motion by Mayor Paar, seconded by Council Member Koski to Adopt the Proposed Contact for the City Administrator. All in favor. Motion carried. Motion by Council Member Lakso, seconded by Council Member Koski to Approve the Presented City Council WS, Council & Closed Executive Session Meeting Minutes with the Above Stated Changes. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, and Montain voted in favor & Wilharber abstained. Motion carried. 1. March 11, 2020 City Council Meeting Minutes Council Member Lakso requested that the last name of Brickman be changed to Brickner of 1580 Sorel Street. Council Member Lakso stated that page 9 of 18, paragraphs 3 and 4 should note Mr. Nicks rather than Mr. Brickner. Council Member Lakso also desired for the language on page 18 to be cleaned up regarding her and Motion by Council Member Lakso, seconded by Council Member Koski to Approve the Presented Minutes with the Amendments Stated Above. Attorney Glaser stated that if Council Member Lakso felt that the minutes regarding her and an she could table the item, allow staff to review the tape, correct them, and again place them on the agenda next meeting. Council Member Lakso Amended her Motion to Table the March 11, 2020 City Council Meeting Minutes until They Received Additional Review From Staff and Returned on the Next Agenda for Consideration. Council Member Koski Accepted the Amendment to the Motion. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, and Montain voted in favor & Wilharber abstained. Motion carried. VII. CONSENT AGENDA 1. City of Centerville through May 7, 2020 Claims (Check #33419-33966 with Voided Check #33419) & (1515E-1519E with Voided E001516 & 001517) 2. Centennial Lake Police Department Claims through April 29, 2020 (Check #13178-13195, Check #13183-13185 Payroll & EFT #2020011-2020014) 3. Centennial Fire District Claims thru April 21, 2020 (Check #8802-8809), Check #8797-8801 Payroll, & WEX Bank Page 5 of 16 City of Centerville Council Meeting Minutes May 13, 2020 8. 7 th Irrigation Expansion 9. Resolution #20-0XX Supporting Community Access Television and Utility Project. 11. Fete des Lacs Cancellation VIII. OLD BUSINESS Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Council Member Montain requested pulling Item #4 & #8 for additional discussion. Council Member Lakso requested pulling Item #11 for additional discussion. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve Items #1-3, 5-7 & 9-10 of the Consent Agenda as Presented. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Montain desired to obtain Rice Creek Watershed consideration prior to approval. He stated that he had no issues with the encroachment agreement. Administrator Statz stated that ity to have responsibility for ensuring that storm ponds are functioning properly and are properly maintained, but RCWD also has that same authority so there are overlapping responsibilities and it may be good to obtain their opinion. Administrator Statz stated that he had yet to receive an opinion from them. Motion by Council Member Wilharber, seconded by Council Member Koski to Table Item Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Montain stated that he pulled Item #8 because he has not had an opportunity to review Riders 1-6 and had concerns regarding language in the proposed rider regarding damages and the language utilized. Motion by Council Member Montain, seconded by Council Member Koski to Table Item #8, 7 th Until the Next Meeting Where all Riders Would be Available for Review. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Page 6 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Council Member Lakso stated that she pulled Item #11 as she desired additional discussion regarding Fete des Lacs. She felt that the decision to cancel the Festival should be turned by to the Festival Committee to consider some other way of honoring the spirit of the City. She provided several suggestions such as the week of the celebration to provide a magnet to residents, local business trinkets, organizing leaving lights on for an evening, etc. Allowing residents to feel that they are coming together during this difficult time. She felt that there were very creative minds on the Festival Committee and that they could come up with something. Mayor Love thanked Council Member Lakso for her thoughts and feedback. Council Member Koski also felt that maybe obtaining ideas from the residents would be good input. Council Member Wilharber stated that he would be participating in an upcoming Centerville Lion meeting where additional discussions will be had regarding the Festival and he will report back to the Council with their recommendations. Mayor Love stated that there was a potential for a second wave of the virus expected in the early He stated that the Committee needed to go forward on planning or not planning events for the scheduled celebration which including providing refunds for those events that are known not to take place and alike. Council Member Lakso stated that she felt that planned. Council Member Wilharber disagreed stating that there were so many unknowns and that it would be better to cancel the Festival for 2020 and begin planni t as known needed to be cancelled but that was not saying that something different could not be done. Council Member Montain stated that the Festival for 2021 should be considered during the budgeting period. Mayor Love stated that he respected the work of the Festival Committee, they are dedicated and that they have been planning since February. He stated that a large number of people and organizations come together to organize the event(s). He also stated that if things are better in September or October they will plan something. Motion by Mayor Love, seconded by Council Member Koski to Approve Item #11, Fete des Lacs Cancellation for July as Currently Scheduled. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS 1. LaMotte Park Stormwater Irrigation System Expansion - Award of Bid Administrator Statz stated that consideration of awarding the contract for this project is on he provided some background of the project. When in the City first planned the Downtown Redevelopment Project in 2005-2006, then the economy declined and the City was looking at maximizing the amount of land that was available for development and Staff devised, at that time, a state of the art storm water reuse system (irrigation) from stormwater/ponding. He explained that the system allowed stormwater credits that did not require raingardens, ponding, etc. for other street projects and the Centerville Road project. He reported Page 7 of 16 City of Centerville Council Meeting Minutes May 13, 2020 that the City has currently used all of its existing credits and again was looking for a way to obtain credits for the Downtown Street Improvement Project as streets will be widened, hammerheads will be added along with additional parking spaces (impervious surface treatment). He stated that when the original system was built a large pipe was run along Centerville Road to the Regional pond and it was built to a capacity of handling a total of eleven (11) sprinkler heads but due to budgetary concerns only eight (8) were originally installed. He stated that staff would like to gain three (3) additional sprinkler heads by installing an additional sprinkler head installed at Laurie LaMotte Park, piping and a sprinkler head to be installed at Hidden Spring Park which would be the base bid for the project. He went on to state that staff felt that additional sprinkler systems could be installed which would provide water to three (3) private property owners (St. Paul Regional Water, Metropolitan Council and the Church of St. Genevieve) of which this would be alternate to the bid and contingent upon individual agreements with these property owners to cover liability, ownership, etc. He stated that the additional coverage of LaMotte Park and Hidden Spring Park would allow for enough credits to complete the Downtown Street Project without having to construct the raingardens, ponding, etc. that would be required. He also stated that is the importance of moving forward with Downtown Street Project. He stated if the City cannot come to an agreement with the three organizations it would not hinder the project going forward but in the future is could affect some projects. Administrator Statz reminded Council that the City was successful in receiving grant funding for the expansion from Met. Council - $100,000 and RCWD - $32,000. He stated that $33,000 of funding would come from the Stormwater Fund and was a matching amount required by the Met. Council grant. Council Member Montain stated he was fine with the base bid but without reviewing the other riders that are in effect with St. Paul Regional Water he would not vote in favor of the alternate bid at this time. He also requested additional information on projects completed in the past where credits were utilized, the credit system, etc. Council Member Wilharber stated that he felt it was a win-win situation. Council Member Lakso felt that it was a part of the original investment to keep the system operational with future upgrades and stated that the funding was well managed. She concurred with Council Member Montain. Council Member Koski questioned the geographical location of the system and proposed additions. Administrator Statz presented an aerial photo for discussion. He stated that the pond was located in the Rice Creek Regional Park, stormwater drains into a large pipe and into a ditch on the south side of town (south of Main Street). He stated that most of east of Centerville Road and Hunters Crossing drain here. He stated that if credits are used they must be within the area but that it was a rather large area. Council Member Koski asked the amount of credits that the City was attempting to achieve for future projects. Administrator Statz stated that it is a balancing act as the more water there is the better it is for the system and credits. He stated that adding impervious surface adds more storm water. Council Member Koski asked if the City could share water and drainage with Lino Lakes. Administrator Statz stated that there is only one park with close proximity that this could be done and that is LaMotte Park in Lino Lakes due to the geographic nature of the infrastructure. He also stated that if Block 7 were to remain vacant and the City Page 8 of 16 City of Centerville Council Meeting Minutes May 13, 2020 desired to irrigate that it would also be difficult to accomplish due to the proximity and that is why the three (3) private parcels were chosen. He stated that discussions were held with Anoka County for some irrigation in their Regional Park but they were hesitant due to the planting of prairie/native plantings that were to grow naturally. Administrator Statz stated that he feels that the individual land owners that were chosen were good partners and the City would have a good chance of securing agreements. Administrator Statz explained that St. Paul Regional Water has a pipe that goes from Centerville to the Vadnais Heights area and they completed a study that determined that they should keep that pipe and infrastructure on their lakeshore property, however the inlet out in the lake will be removed this year. Mayor Love appreciated the foresight of Staff in forward thinking regarding credits and upcoming projects. Motion by Council Member Wilharber, seconded by Council Member Koski to Award the LaMotte Park Stormwater Irrigation System Expansion Project to Peterson Companies as Presented. Council Member Montain questioned whether the motion was contingent upon agreement with the three (3) individual property owners (St. Paul Water, Metropolitan Council & Church of St. Genevieve)? Council Member Wilharber concurred along with Council Member Koski. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 2. Revisions to List of Res. #20-0XX - Appointments Administrator Statz stated that there was a question regarding discussion of Council Member Koski versus Council Member Montain being appointed as Acting Mayor. He stated that he felt that Council Member Montain had more years of service on Council and Committees than Council Member Koski. Council concurred. Council Member Lakso suggested that the Signature Line denote Mayor Love rather than Mayor Paar. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt Res. #20- fications. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 3. City Hall Renovation a. Leo A Daly Scope b. Stantec Scope Administrator Statz stated that at the previous work session discussions took place regarding the City Hall proposed renovations and consensus was to move forward with a $300,000 scope of work which included HVAC, security, audio/visual and Council Chambers updates/renovations. Staff requested that both of the above consultants submit proposals accordingly and they are in grayed portion of the proposed site for renovations Page 9 of 16 City of Centerville Council Meeting Minutes May 13, 2020 was the $300,000 renovations. He reminded Council that the HVAC does not cover the fire e timer situation between Council Chambers and City Hall at the same time. Motion by Council Member Wilharber, seconded by Council Member Koski to approve the scope and fee proposals from Leo A Daly and Stantec, respectively, for the design, bidding and construction administration of the city hall renovation project. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. st 4. Old Mill Estates 1 Administrator Statz stated that the sidewalk and trail are behind in schedule and were slated to be completed last fall. He stated that the developer is requesting an extension to this fall. He stated that staff is in favor of this request. Council Member Wilharber had con yards on Revoir Street that backup to the development and asked if correction had been made. City Administrator Statz stated with this extension to the time lines for the development, the developer has committed to keeping the area pumped down. The city has a program for all residents in Centerville who wish to improve their backyard drainage issues with the City participating at 25% and the remaining amount could be assessed to the property but all residents on the project would need to participate. Administrator Statz stated that surface water does drain on to those properties. He stated that it is felt that with phase II of the development some relief should be experienced by these property owners. Council Member Montain stated that currently it has been very dry and asked who was monitoring the area. Administrator Statz stated that the Developer has committed to completing this work and that there were two (2) other drains in the area that would handle flowage. Administrator Statz stated that abutting property owners may say they are experiencing saturation issues which they have all along like numerous other developments in town. Mayor Love stated that he has had an opportunity to meeting with at least one property owners who believe that they are impacted by the drainage, he has received history from that same owner and is happy to see the Deing their commitment to the issue. Mayor Love stated ntile will assist in the drainage issues. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve the st Requested in their Letter Dated May 5, 2020. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. st Attorney Glaser stated that an Am Addition would be 2020 meeting and placed on the Consent Agenda for consideration. Page 10 of 16 City of Centerville Council Meeting Minutes May 13, 2020 NEW BUSINESS st 1. gulation Adjustments (1 Reading) Administrator Statz stated that the Planning & Zoning Commission recommended that Council consider the submitted Amendments to the current code that involved width, location and definitions relating to driveways. He stated that they are continuing to work on additional modifications to related portions of the code. He stated that they are recommending increasing the same size of the garage but with a maximum of at curb. He also stated that he has received numerous requests for larger than Commission took up the issue. Council Liaison Koski stated that a large amount of discussion was had regarding this item along with types of vehicles (commercial/non-commercial, how many, etc.) could be parked on the property and that additional recommendations will be brought forward by the Commission. He praised the Commission for their diligence. Council Member Lakso questioned whether there had been many requests for variances and whether that was what precipitated this modification. Again, Administrator Statz stated not variances but requests. rd 2. Pheasant Marsh 3 Addition a. Easement Agreement rd Administrator Statz stated that the last item that was outstanding with the Pheasant Marsh 3 Addition development was a trail easement on a property. He stated that the homeowner graciously provided agreement for the easement agreement without a fee and was approved earlier on the Consent Agenda. He stated that once the easement has been approved by Council, a complete release of their Letter of Credit was appropriate. Council Member Montain stated thatach to first speaking with the homeowner. Council Member Lakso thanked the hom and not theirs. Council Member Koski echoe comments and stated that he is glad that this development is completed. b. Letter of Credit Release Mayor Love asked if both items could be voted on together and City Attorney Glaser concurred. Council Member Wilharber asked who owned the remaining undeveloped lots within the development and Administrator Statz stated that they were all sold. Motion by Council Member Wilharber, seconded by Council Member Lakso to Approve the Trail Easement as Submitted and have it Recorded Along with Releasing the Letter of Credit as Presented. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Page 11 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor Love stated he was also happy to have this development completed. 3. Ad Hoc Council Committees Administrator Statz stated that it came to his mind that he should whether they desired to organize Ad Hoc Council Committees to address the following items. a. City Hall Renovation He felt that Council may desire to provide input regard features/processes associated with the following items. He stated that he felt that it would be helpful to work with two (2) Council rather than five (5) Council Members and bringing items to a Council meeting that say may involve color choices associated with paint or carpet or would Council prefer larger issues to participate in that could come before the entire Council. b. Public Nuisance/Code Enforcement He felt that with this item it would be if residents did not feel that an issue was being handled appropriately by Staff. He also stated that Council may receive emails from residents regarding issues and respond, each in a different way regarding an issue. He also stated that he did not want to be put in a position to potentially break open meeting laws by discussing items with more than two (2) Council Members. Administrator Statz stated that there is an appeal process to the Zoning Administrator and the P & Z Commission acts as that appeal board. c. Rebranding Mayor Love felt that this item was placed on hold and that the only thing there was to do regarding the item was to replace Mayor Paar for the Ad Hoc Committee when the time arose. Lengthy discussion ensued, Council concern over possible open meeting law violations, received to utilize the Centennial Lakes Police Department or the Centennial Fire District regarding code enforcement issues and a Council Member questioned whether other communities ed that other communities do utilize these types of Committee for numerous things and it is just preference of Council. Council Member Lakso suggested the use of Survey Monkey and Attorney Glaser advised against as Council discussions should take place in a public forum allowing for input by the public and transparency. Council Member Lakso desired for no additional meetings during the month if possible. Council consensus was not to micromanage the Administrator as he was hired to perform duties and his judgement was trusted. A Council Member stated that input from Staff should be obtained regarding the above stated items. Administrator Statz stated that if he felt there was a larger item he would include it on an Agenda for Council consideration. Page 12 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor Love recognized Mr. King, 1724 Sorel Street: Mr. King stated that with the Public Safety being the largest part of the not enough complaints to warrant their services, it may send the wrong message and he felt that the appeals process could handle the situations that arise as during his tenure there were none. He did state that if it were necessary staff should utilize the Centennial Lakes Police Department along with Attorney Glaser. Attorney Glaser stated that he generally gets involved if prosecution is necessary for a violation. Administrator Statz stated that Staff does not provide direction of enforcement of laws to the Centennial Lakes Police Department. They on occasion do alert a residents that there is a code violation on their property and to take care of it. He stated that the City also notifies residents of code violations. He stated that City Staff and CLPD work in conjunction so duplication of services is not completed and if needed for enforcement purposes Staff requests their presence on site. Mayor Love stated that Administrator Statz had forwarded his report several hours prior to the meeting. However, Governor Walz held a press conference just prior to the meeting and he requested that City Attorney Glaser provide an update. ing: suggestions for the work place for those businesses that are allowed to be open(ed), social gatherings of up to 10 individuals being allowed and schools opening. Attorney Glaser stated that most schools closed for the year due to the virus so that was not an issue. He stated that small businesses could open with a preparedness plan in place along with other requirements. He stated that civic gathering and church activities remain closed. He stated that as of June 1 bars and restaurants could service individuals outdoors with additional requirements. He stated that the State is encouraging washing hands, testing, staying home for work and wearing masks. Council Member Koski questioned testing and its availability. Attorney Glaser stated that a co-worker had made an appointment earlier in the day and was seen at a drive-up clinic later that afternoon. Mayor Love asked whether hair salons/barber shops were allowed to up and Attorney Glaser stated no that they would be at a later date as this is closer contact between individuals. Mayor Love asked Administrator Statz about public communications and a recent request that was place on the utility bills. Administrator Statz stated that Staff is compiling a list of businesses and citizens that are interested in receiving an email blast of update information of things that are happening in town. He stated that this is in additi He stated that residents and businesses may complete a form on the web site if they are interested or they may email info@centervillemn.com. He reported that the EDA has been actively contacting businesses soliciting sign up. Council Member Lakso asked if the City is claiming expenditures associated the Centennial Fire District or the Centennial Lakes Police Department. Administrator Statz stated that he believed they were tracking their own accounting similar to all other expenditures but he would be in communications with both entities regarding this. Attorney Glaser stated that the courts are experimenting with reopening the courts and that it was a slow process but they planned on being fully operation by September 1. He stated that court remains to be taken care of through Zoom. He also stated that the Mediator associated with the ed two (2) members of Council to participate. He stated that Page 13 of 16 City of Centerville Council Meeting Minutes May 13, 2020 they had a special request for Mayor Love to participate. Discussion ensued and it was stated that Council Member Koski had previously been chosen by Council to participate and that Attorney Glaser would forward his name to the mediator. Mayor Love stated that he was the alternate previously. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz reviewed his report with the Council. Council Reports a. i. Council Member Lakso stated that the Committee held discussion regarding cancelling the Mainstreet Market. She stated that the event was tied to the Bald Eagle Water Ski Show and restriction were placed on them as to their schedule and the COVID-19 virus. She stated that Ms. Angela Conley was a volunteer who attempted to organize the event and had several vendors scheduled. She stated that vendors would receive funds for their applications to participate and she thanked Ms. Conley for her dedication and efforts. She did state that 2021 would be a new year and it was anticipated that it will be a great year for this event. ii. Centennial Fire Distri No report was given. iii. Council Member Lakso reported that it was a large meeting with not a lot of conversation, but the budget was passed. b. i. No report given. ii. Council Member Wilharber stated that he attended his first meeting and he was very impressed with the Committee and their efforts. iii. Economic Development Authority stated that he attended his first meeting and he was also very impressed with the Committee and their ideas. Mayor Love stated that also attended the EDA and stated that the Authority is attempting to assist locate businesses with rebates on liquor licenses, social media boosts, collaborating with P & R and P & Z, etc. Council Member Wilharber stated that he requested quite a large amount of information from Finance Director DeJong recently and he was provided with the information in a short period of time and he appreciated that. Page 14 of 16 City of Centerville Council Meeting Minutes May 13, 2020 c. Council Member Koski desired to thank the Fete des Lacs Committee for all of their efforts and dedication in stated that it had to have been very difficult for them to recommend to Council the cancellation of the event but hoped that in 2021 events would be bigger than ever. i. No report was given. ii. Planning & Zoning Commission the Commission discussed driveways, parking and other ordinances that they will be looking to modify in the near future similar to their recommendation to Council this evening regarding driveways, widths and definitions. d. Montain i. North Metro Telecommunications Commission Montain reported that the Commission discussed their annual audit and stated that it would be forwarded to Council shortly. He also reported st that they reviewed the 1 quarter PEG fees which were at their anticipated levels. ii. Centennial Lakes Police Governing Board Montain reported that the Board presented several officers with were typical to similar organizations of its size regarding span of control but is was a clean and unbiased audit. Mayor Love added that Chief Coan presented the annual report to the Board and that he would be attending an upcoming Council meeting to share that also. e. Love rilled to receive a comment from a business owner who stated that the Centennial Lakes Police Department had checked a door that was open and alerted the owner. He stated that the owner was pleased that the PD was looking out for them. He also stated that a resident contacted him regarding a typographical error on the Readerboard. He appreciated those that are making the City their own, take pride in their community and desire it to be the best that it can be. He thanked them. i. Police Governing Board ii. Economic Development Authority iii. Other Mayoral Reports a meeting with Governor Walz and stated that information on the COVID-19 virus is ever changing and that discussions were had regarding the affects that the virus is having on local jurisdictions. He stated that he also participated in a League Board meeting where the League is working diligently to assist cities with their impacts of the virus (expenses, lack of property taxes, etc.) and attempting to Page 15 of 16 City of Centerville Council Meeting Minutes May 13, 2020 determine those Cities that have been impacted the greatest. He stated that the League is attempting to also being creative with their efforts for assist municipalities. Mayor Love commented that more small business loans had been secured in 14 days than over the last 14 years XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Wilharber to Adjourn the Regularly Scheduled City Council Meeting of May 13, 2020 at 8:47 p.m. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 16 of 16 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING May 27, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on May 27, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso (Arrived at 6:31 p.m.) Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser Finance Director Bruce DeJong the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that an item be added under New Business, Item #2., New Business, Emergency COVID-19 Operations Bars/Restaurants and that Consent Agenda, Item #7 pulled from consideration. Motion by Council Member Wilharber, seconded by Council Member Montain to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. City of Centerville Council Meeting Minutes May 27, 2020 Due to audio difficulties, the Chief spoke later in the meeting. 2. Annual Audit Presentation Both Brad Falteysek and Tyler See, ABDO, Eik & Meyers presented Council with a powerpoint a brief overview of the management letter stating that the City has met all state statutes throughout the year, th that the City is in compliance with all regulatory reporting. They reviewed the General Fund and noted a slight dip in 2018 and 2019 due to transfers out of the fund. They stated that they felt that the budgeting (revenues/expenditures) versus actual for 2019 was very accurate. They reviewed all funds of the City (special revenue funds i.e. Cable TV, Capital Project Funds, Water, Sewer, Storm Sewer stating that they had a healthy cash balance, Debt Service Funds (6), garbage and recycling were even balanced. They reported that the City is in line with its peers of other communities within Anoka County of similar population regarding taxes rates where in 2016 the City was 10% higher than others. They expenditures for day-to-day operations are also in line with other communities within Anoka County but slightly less that within the State of Minnesota. It was reported that Capital expenditures fluctuate from year to year depending on projects but the City appears to be lower than its peers. Council Member Wilharber asked how the tax rate was derived and a brief synopsis was given. Mayor Love thanked both Mr. Faltey stated that he was pleased that the City was in good financial shape. He thanked staff for their diligence. Finance Director DeJong thanked Abdo, Eik & Meyers for their ability to work off site during these difficult times and stated that they were wonderful communicators. He thanked all their staff for their dedication to the City and its financial reporting. 1. rt (Audio Difficulties) Chief Coan apologized for the technical difficulties and presented his annual report to Council. He stated that the City has a wonderful quality of life and that typically an individual or individuals are not driving through town and looking to commit a crime. He stated that the citizens of Centerville are very diligent about suspicious behavior and contact the department when there is a need. He stated that most of the unfavorable contact the Department has is with individuals committing crimes in the area who are individuals that do not reside in the community or fluctuate residencies. He stated for the most part, residents in Centerville heed warnings if in violations of the law. He provided statistics by calls and stated that the Department has a paramedic and two (2) certified EMTs. He stated that the Police Department cannot do their jobs without the involvement and support of Council and citizens. Mayor Love stated that he was thankful for the Centennial Lakes Police Department and the efforts associated with Community Based Policing Programs. He stated that he was very proud of the Page 2 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Department and Officers and the way they perform their duties and handle the public. He stated that with current events in Minneapolis he believes situations similar, will not happen in Centerville. Chief Coan stated that his philosophy has been over the years that if you hire the right people, provided them with the right training, right equipment, the right policies and the right leadership the right things will happen. He stated that recent activities in Minneapolis are deplorable and inexcusable. Council Member Koski stated that he thanked the Centennial Lakes Police Department Officers and leaders for what they do and is very grateful for them. He asked if certain crimes were a common trend throughout the area and Chief Coan stated that drug activity is common but it is felt that this is a fluctuating crime as individuals come in a community and leave a community with situations dissipating over time due to arrests, etc. Council Member Lakso asked about decisions regarding adding additional officers in the near future. Chief Coan stated that it is very difficult to gauge but as cities grow the need becomes more prevalent. He stated that over his tenure he has not requested additional staff but member cities are growing and he would not rule it out. He stated that he will leave those decisions to the next Chief. He did state that he will share all information regarding the department with the new individual once on board. He stated that the Department has prided themselves with providing services to the current standard with the staff that is on board. Chief Coan stated that he could not say enough about the Governing Board and their visions for the Department. He felt that at the present time the Department was in a very good position. Mayor Love stated that the City gets a bad wrap for being an area for having a speed trap between the two (2) lakes. He stated that statistics show that more warnings are given out than speeding tickets. Chief Coan stated that a visible vehicle is a good deterrent and there has never been a Mayor Love is discussing. Mayor Love thanked Chief Coan along with his Officers for the report and their dedication to serving the public. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. March 11, 2020 City Council Meeting Minutes Mayor Love provided Council Members with an opportunity for modifications. Administrator Statz stated that these minutes were tabled from the previous meeting. Council Member Koski stated that he had noticed several error and forwarded those to the Clerk earlier in the day. Administrator Statz stated that he noticed some grammatical errors that would be corrected. Page 3 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Motion by Council Member Koski, seconded by Council Member Montain to Approve Presented Minutes with the Above Stated Modifications and the Modifications that he had Fowarded to the Clerk. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber abstained voted in favor. Motion carried. 2. April 22, 2020 City Council Work Session & Council Meeting Minutes Mayor Love provided Council Members with an opportunity for modifications. Council Member Wilharber requested that he be noted as being in attendance of the meeting and where there was a Roll Call vote he also be noted as participating if it was missed. He also requested that on page 7 the proper spelling of Mr. Walmar should be Mr. Walsh owner of Wiseguys. Council Member Koski stated that he forwarded his requested changes to the Clerk earlier in the day. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve Presented Minutes with the Above Stated Changes. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. Centerville Claims through May 27, 2020 (1520E-1525E & Check #33967- 33993) 2. Centennial Lake Police Department Claims through May 12, 2020 (Check #13196-13226, Check #13197-13198 Payroll, Voided Check #13108, ACH 2020015-2020016 US Bank & Delta Dental) 3. Centennial Fire District Claims thru May 22, 2020 (Check #8810-8814) 4. Irrigation Expansion 5. Stormwater Reuse System Expansion 6. th 7. Avenue South st 8. Old Mill Estates 1 9. 7170 Shad Avenue Encroachmen Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Administrator Statz requested that Item #7 be pulled for additional discussion. Council Member Montain requested that Items #4 and 6 be pulled for additional discussion. Page 4 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Motion by Council Member Wilharber, seconded by Council Member Koski to Approve The Consent Agenda 1, 2, 3, 5, 8 & ( as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Council Member Montain stated that he appreciated the riders and the back history which was included in the packet as he requested. He stated that he had concerns that in areas of the agreement regarding damages and holding harmless. He stated that he felt that the agreement was too one- sided and that no matter what, nothing was the property owners fault even if they backed into our equipment. Attorney Glaser stated that they are attempting to cover themselves as the equipment placed on s and they do not want to be held accountable/liable. He stated that all three (3) entities has been accommodating and willing to work with the City, he did not believe that language could not be modified to incorporat requested that Attorney Glaser discuss with St. Paul Regional Water if damages were self-inflicted it would be their responsibility. Attorney Glaser stated that he would continue discussions with them. Motion by Council Member Montain, seconded by Council Member Koski to Table the th Agreement with St. Paul Regional Water (7 Amendment) Until There is a Modification to the Hold Harmless Language. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Council Member Montain thanked Administrator Statz for reaching out to Rice Creek Watershed District regarding their procedures to allowing and maintaining such a structure in a stormwater pond. Council Member Montain stated that he did not have an issue with the encroachment agreement. Administrator Statz again stated that it is in the City water quality, equipment horsepower, etc. and stated that it is a requirement of the City and RCWD. Motion by Council Member Montain, seconded by Council Member Koski to Approve Constent Agenda Item #6 as Presented. Mayor Love stated that he desired to share publicly that there were several fountains in a stormwater pond in the rear of his property and that he would be submitting for agreements as well. He stated that the fountains do require maintenance once or twice a month but aid in the quality of the water and smell. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Administrator Statz stated that he requested that Consent Agenda, Item #7 be pulled from the Agenda as it has been discovered that there is a shared driveway easement on the site and discussions for its location have not been negotiated fully by the property owners. He reported that the site plan will need to reflect the appropriate location. He stated that the abutting property owner has concerns regarding drainage and vehicle delivery accommodations. Page 5 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Loved asked to review some of the emails and am aware and agree table existing business satisfied and agreement shared land usage. Motion by Council Member Montain, seconded by Council Member Koski to Table Consent th Agenda, Item #7 - Revised CUP, Centerville Mini-S Avenue South Until such Time as an Equitable Agreement has Been Reached by the Parties Involved. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS 1. Resolution 20-0XX Ambulance Service Provider Administrator Statz stated that Council heard from both providers vetting for the opportunity with one continuing within the community and the other being new to the community. He stated that Council heard from both the Police Chief and the Fire Chief and they recommended M Health as the chosen provider. He stated that we are fortunate to have a choice and he feels that both providers are professional and reputable. He stated that the City has been satisfied with the services offered by Allina. However, M Health has agreed to house an ambulance at the Centerville Fire Department which would allow a shorter response times. He also stated that he forwarded questions and authority to make decisions to the EMRB. He stated that their response was in the packet for review. Administrator Statz also stated that at a later date the City could chose an alternate candidate or go back to a previous provider. Council Member Lakso stated that it would be a difficult decision for Council, she was glad that Staff forwarded a recommendation and felt there were two capable options available to the City. Council Member Montain concurred but stated that he felt that the current provider was the most capable (North Memorial/Allina). He stated that he wanted Council to consider that housing an ambulance would incur expenses but also understood that it would be offset by a lease agreement. He also felt that because a provider may house an ambulance at the fire hall they maybe rotating ambulances at the times calls come in for service. He had concern that M Health was not consistent in working with Anoka County Communications, felt that the presentation that was provided by Allina was well-put together and their working history with Departments stands with service expectations. Council Member Koski stated that it was nice to have a choice. Council Member Wilharber had concerns that Circle Pines, Lexington and Lino were all utilizing Allina and there would be a lack of cohesiveness. It was stated that Circle Pines and Lexington do not have the opportunity to chose who their provider is. Mayor Love stated presentation was complete, he had concerns for continuity between the neighboring cities and communications system. He also stated that he had concerns regarding M Health and their ability to meet call expectations regarding response times but also appreciated the ability of having an ambulance at the fire hall. He did stated that he was surprised by the recommendation from Staff. Chief Coan stated that all attributes of the providers were taken into consideration including the close proximity of their EMS Health Supervisor and other employed Staff members of the vetting agencies. He stated that Allina is a great organization and the City has received excellent service from them. He stated that he felt that the am edge. Page 6 of 11 City of Centerville Council Meeting Minutes May 27, 2020 City Administrator Statz stated that if the City choses to continue with the current provider (North Memorial/Allina) there would be no need to pass the resolution but it would do no harm in des with North Memorial a Council Member Lakso had concerns if the servi asked if it could be reviewed in six (6) months. Mr. Steve King, 1724 Sorel Street desired to ensure that a contract was not being signed for a five (5) year period similar to that of the Garbage/Recycling contract. Administrator Statz stated that in this case there is no need for contract and the City can change their mind down the road and we cannot give exclusive rights to any one provider as there are mutual aid type agreements that allow for available services to provide services if one Motion by Council Member Lakso, seconded by Council Member Koski to Adopt Res. #20- ary Ambulance Service Provider w/A Review Period of Six (6) Months Ensuring Meeting Needs of Community. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso & Wilharber voted in favor. Council 2. Stormwater Fund Rate Increase Finance Director DeJong stated that in February the Council discussed the Storm Water Utility Fees. He stated that he included information regarding several scenarios in the packet for consideration. Director DeJong stated that he included scenarios for a zero percent increase, a 4% increase and a 5% increase. He stated that staff would recommend a 5% increase due to the Downtown Street Improvement Project and the expansion of the irrigation system which will utilize a rather large amount of the current funds. He stated that Staff felt that a 5% increase would replenish the account rather quickly and it would provide additional funding for backyard storm water remediation for resident assistance. Discussion included ditch and pond maintenance, anticipated service needs, costs of maintenance, costs estimates relating the maintenance of 72 public wet ponds during a 10 year period each at approximately $14,400/year with a total commence the program in 2021. He stated that Staff also estimated removal of sediment from ditches would be approximately $40/foot. Director DeJong stated that the City maintains 14 ditches and cleaning of ditches would be over a 10 year period also. He stated that in scenario one (1) the balance to the Storm Water Fund would go negative in 2026, in scenario two (2) with a 4% increase the City would drop below the cash target in 2020 and by 2021 would be back over the minimum cash balance with it rising until 2024 when backyards could be addressed. He stated that scenario three (3) was for a 5% increase in fees. He stated that fees would be reevaluated annually based upon updated projections and MS4 requirements. He felt that the impact to residents would be minimal and did not anticipate any other rate significant increases in other utility funds. Council Member Wilharber asked what the increase would be per household and Director DeJong stated a couple of dollars per year which was very modest. Page 7 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Mayor Love asked if a strategic offset by the water fund would assist in balancing the increase in rates. Director DeJong stated that this was not discussed but he stated it is anticipated that the levy for 2021 will decrease due to the 2015 bonds being called. Mayor Love stated that with the COVID-19 virus it is difficult to impose fees on residents. Council Member Lakso stated she would prefer no increase also. Council Member Wilharber declined comment. Administrator Statz stated program for assisting residents with backyard water issues is 25% assistance. He stated without a raise in rates some issues of normal maintenance and there may be a shortage. He stated an increase would allow to an increase it remains 25%. Mayor Love stated that he is not a large fan of backyard fixes as generally these are caused by the residents themselves or their neighbors. Motion by Council Member Wilharber, seconded by Council Member Koski to Adopt Res. #20-017 as Recommended by Staff. A roll-call vote was taken. Mayor Love and Council Motion by Mayor Love, seconded by Council Member Lakso to Adopt Res. #20-017 as Recommended by Staff and Offset the Increase by Lowering Water Rates by 5%. Finance Director DeJong stated that offsetting the storm water fees and lowering water fees by a flat percentage rate would be a much higher dollar amount and give a significant lowering of a bill. Mayor Love stated that the intent was to level out the increase. Mayor Love Modified his Motion to Increase the Storm Water Fee by 5% and Reduce the Fee Schedule for Water Fees in an Amount Equal or Greater than Needed to Offset the Storm Water Increase. Council Member Lakso Accepted the Friendly Amendment to the Motion. A roll-call vote was taken. Council Member Lakso, 3. sing the Definition, Location and nd Width of Driveways (2 Reading) Administrator Statz stated that there were slight changes made but nothing substantive by both Mr. Phil Carlson and Attorney Glaser. Attorney Glaser stated that rephrasing and restructuring occurred with wording in areas that unintended consequences could occur. Council Member Wilharber asked if changes could be made since the first reading. Attorney Glaser stated that no substantive changes were made and this is the purpose of having two (2) readings prior to adoption along with receiving public comment. Motion by Council Member Wilharber, seconded by Council Member Montain to Adopt tion, Location and Width of Driveways as Page 8 of 11 City of Centerville Council Meeting Minutes May 27, 2020 Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. IX. NEW BUSINESS 1. Comprehensive Annual Financial Report Mayor Love stated that Council and the audience heard the previous review and asked Director DeJong if he had anything to add. Director DeJong stated that he desired to point out the fund balance calculation shown in the presentation did not match up with the fund balance calculation . He stated that there should be additional fund balance discussions to make sure things are accurate and the funds available. He also stated that this could be a Work Session or in a Council meeting. It was determined by Council that further nd discussion would be had at the 2 meeting of Council in June and that he would work with the Administrator to schedule. Director DeJong also pointed out that in the presentation it showed a substantial fund balance in the Cable TV Fund. He stated that these funds were earmarked for upgrading of the cable equipment to have the High Definition ability. He stated that same was for the Water and Storm Water Fund associated with the 2020 Downtown Street Improvement Project. He also noted that the Debt Service graph and the 2015 Debt Service have been removed due to payment in February. Director DeJong requested that Council accept the report and authorize Staff to forward on to the State Auditor associated reporting. Council Member Montain thanked Staff for their dedicated work. Motion by Council Member Montain, seconded by Council Member Koski to Accept the Comprehensive Annual Financial Report Submitt 2019 Financials. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain & Wilharber voted in favor. Council Member Lakso was Absent for the Vote. Motion carried. 2. AN EMERGENCY ORDINANCE TO ASSIST BUSINESSES AND ESTABLISHMENTS DURING THE COVID19 PANDEMIC City Administrator Statz stated that with the new order bars and restaurants could provide outdoor Orders pertaining to it. He stated that Staff will be working with establishments to ensure this ability. Council Member Lakso returned. Mayor Love stated that the city will make every attempt to assist those establishments in their needs and abilities. Attorney Glaser stated that the restaurant cannot exceed seating of more than 50 individuals, must maintain social distancing, have 12 feet between tables, grant the City the right to change existing liquor licenses to expand the business to areas that would allow such seating arrangements. Attorney Glaser stated that it was felt that the issuance of a Zoning Permit would accommodate the use of City property, right of way and anything that would be contiguous Page 9 of 11 City of Centerville Council Meeting Minutes May 27, 2020 to the already licensed liquor establishment. Mayor Love stated that the City desired to assist these businesses in any way that it can. Attorney Glaser read the proposed Ordinance to Council and the audience. Several comments were made by Council Members and Attorney Glaser addressed them. Council Member Wilharber had concerns regarding fire hazards with the use of tents. Administrator Statz stated that similar to other permits there would be a sign-off area for the Police Department, Fire Department and Public Works Department. Additional discussion took place regarding opening Churches and other entities. Motion by Council Member Wilharber, seconded Council Member Lakso to Adopt Ordinance #104, Second Series An Emergency Ordinance to Assist Businesses and Establishments During the COVID19 Pandemic as Presented.A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. Mayor Love thanked Staff for thei establishments would take advantage of this new process and opportunity. Mayor Love thanked Administrator Statz for the new format changes he completed to the Weekly Administrator Report. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz gave a brief review of his report and an update of opening playground structures. He stated that Council and Staff are basing the CDC and DNR. He stated that the concerns is public safety. Council Reports a. i. No report was given. ii. Centennial Fire Distri No report was given. iii. No report was given. b. i. No report given. ii. No report given iii. Economic Development Authority stated that he has attending two meetings and is very impressed with the EDA. He spoke a little about the CenterStage Project that they hired a consultant to complete for every business in town along with the assistance of North Metro TV. He reported that he met the new business Page 10 of 11 City of Centerville Council Meeting Minutes May 27, 2020 community. c. Koski - i. Fire District Steering Committee d. Montain i. North Metro Telecommunications Commission Montain reported that they will be opening on June 1. He stated that the Joint Powers Agreement had been approved. He stated that the audit was also approved. He reported that they experience the same as any smaller organization as it relates to delegation of duties notations. He stated that they would be discussion the budget at the next two (2) meeting. e. Love the best individual to welcome the new business to town due to his vast knowledge of the community. Mayor Love share the new slogan for i. Police Governing Board ii. Economic Development Authority that this program was a touchdown and has been well received. He also stated that the EDA would be visiting the P & R Committee and the P & Z Commission to ascertain how to jointly work together on project. iii. Other Mayoral Reports ed that he had the opportunity to meet with the winners of the Fete des Lacs logo contest winners. He stated that the City will be providing their checks and shirts shortly to them. He stated that the two art teachers were also his older XI. ADJOURNMENT Motion by Council Member Wilharber, seconded by Council Member Montain to Adjourn the Regular Meeting of May 22, 2020 at 8:50 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 11 of 11 06/05/20 1:01 PM CITY OF CENTERVILLE Page 1 Check Detail - May 28, 2020 through June 10, 2020 Check DateCheck #Vender NameCommentsAmount 15/30/2020001526EPSNto record psn charges for 4-1-20 thru 4-0-20 - permits & fees$148.93 15/30/2020001526EPSNto record psn charges for 4-1-20 thru 4-30-20 - utilities$184.78 15/30/2020001526EPSNto record psn charges for 4-1-20 thru 4-30-20 - utilities$184.78 Check Nbr 001526 PSN$518.49 15/28/2020001527ETASCto record fsa payment for pay period 11$114.58 Check Nbr 001527 TASC$114.58 15/29/2020001528EIRS/EFTPSFED W/H - PAY PERIOD 11$2,505.06 15/29/2020001528EIRS/EFTPSFICA/MED W/H - PAY PERIOD 11$3,838.16 Check Nbr 001528 IRS/EFTPS$6,343.22 15/29/2020001529EPERAPERA W/H - PAY PERIOD 11$3,356.13 Check Nbr 001529 PERA$3,356.13 16/1/2020001530EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 11$1,300.00 Check Nbr 001530 OPTUM BANK - H.S.A.$1,300.00 16/1/2020001531EMINNESOTA DEPT OF REVENUESTATE W/H - PAY PERIOD 11$1,061.03 Check Nbr 001531 MINNESOTA DEPT OF REVENUE$1,061.03 16/10/2020033994 ALLSTREAMPHONE SERVICE THRU 6-22-20$97.28 Check Nbr 033994 ALLSTREAM$97.28 16/10/2020033995 ANOKA COUNTY2020 PICTOMETRY FLIGHT$643.60 Check Nbr 033995 ANOKA COUNTY$643.60 16/10/2020033996 ANOKA COUNTY TREASURYJOINT POWERS AGREEMENT - ELECTIONS$877.33 Check Nbr 033996 ANOKA COUNTY TREASURY$877.33 16/10/2020033997 CENTENNIAL LAKES POLICE DEPTJUNE 2020 POLICE SERVICES$71,799.08 Check Nbr 033997 CENTENNIAL LAKES POLICE DEPT$71,799.08 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAFUEL$51.97 16/10/2020033998 CITY OF CENTERVILLE - MASTERCASUPPLIES$68.48 16/10/2020033998 CITY OF CENTERVILLE - MASTERCABLACK DIRT - PLOW DAMAGE$74.97 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAPOSTAGE WATER SAMPLES$4.60 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAOVER PD APRIL'S BILL-$0.20 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAENDICIA - POSTAGE$9.95 16/10/2020033998 CITY OF CENTERVILLE - MASTERCASUPPLIES$220.85 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAELECTIONS - COVID 19 SUPPLIES$241.85 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAFUEL$69.55 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAMASKS, DISINFECTANT SPRAY & GLOVES - COVID 19$303.22 16/10/2020033998 CITY OF CENTERVILLE - MASTERCASUPPLIES$130.70 16/10/2020033998 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS - COVID 19$16.06 Check Nbr 033998 CITY OF CENTERVILLE - MASTERCA$1,192.00 16/10/2020033999 CITY OF CIRCLE PINES2020 POLICE BLDG CONTRACT - JUNE PYMT$139.79 16/10/2020033999 CITY OF CIRCLE PINES2020 POLICE BLDG CONTRACT - JUNE PYMT$5,416.67 Check Nbr 033999 CITY OF CIRCLE PINES$5,556.46 16/10/2020034000 CITY OF ROSEVILLEIT SUPPORT SERVICES FOR JUNE 2020$503.25 16/10/2020034000 CITY OF ROSEVILLEIT SUPPORT SERVICES FOR JUNE 2020$503.25 16/10/2020034000 CITY OF ROSEVILLEIT SUPPORT SERVICES FOR JUNE 2020$503.25 16/10/2020034000 CITY OF ROSEVILLEIT SUPPORT SERVICES FOR JUNE 2020$503.25 Check Nbr 034000 CITY OF ROSEVILLE$2,013.00 16/10/2020034001 CONNEXUS ENERGY7100-20TH AVE N - TRAFSG - SERV THRU 5-26-20$77.07 16/10/2020034001 CONNEXUS ENERGY6800-20TH RADIO FOR SCADA - SERV THRU 5-26-20$8.94 16/10/2020034001 CONNEXUS ENERGY6800-20TH RADIO FOR SCADA - SERV THRU 5-26-20$8.94 16/10/2020034001 CONNEXUS ENERGY7087-20TH AVE S - WATER TOWER - SERV THRU 5-26-20$52.66 06/05/20 1:01 PM CITY OF CENTERVILLE Page 2 Check Detail - May 28, 2020 through June 10, 2020 Check DateCheck #Vender NameCommentsAmount 16/10/2020034001 CONNEXUS ENERGY6900 20TH AVE - LIFT STATION - SERV THRU 5-26-20$70.94 16/10/2020034001 CONNEXUS ENERGYSTREET LIGHTS - 695653-219699 - SERV THRU 5-26-20$63.82 16/10/2020034001 CONNEXUS ENERGYSTREET LIGHTS - 695653-219678 - SERV THRU 5-26-20$51.73 16/10/2020034001 CONNEXUS ENERGY2085 W CEDAR ST - SERV THRU 5-26-20$294.21 Check Nbr 034001 CONNEXUS ENERGY$628.31 16/10/2020034002 EMBEDDED SYSTEMS INC6 MONTH SIREN MAINTENANCE FEE$553.50 Check Nbr 034002 EMBEDDED SYSTEMS INC$553.50 16/10/2020034003 FRONTRUNNER EVENTST-SHIRTS (2) - 2020 BUTTON CONTEST WINNERS$50.00 Check Nbr 034003 FRONTRUNNER EVENTS$50.00 16/10/2020034004 GOPHER STATE ONE CALL INCSERVICE THROUGH MAY 2020$54.00 16/10/2020034004 GOPHER STATE ONE CALL INCSERVICE THROUGH MAY 2020$54.00 Check Nbr 034004 GOPHER STATE ONE CALL INC$108.00 16/10/2020034005 GRAINGERGAS CAN - P.W.$87.08 Check Nbr 034005 GRAINGER$87.08 16/10/2020034006 GREEN LIGHTS RECYCLING, INC.RECYCLING EVENT - MAY 2020$1,239.10 Check Nbr 034006 GREEN LIGHTS RECYCLING, INC.$1,239.10 16/10/2020034007 HAWKINS INC.CHEMICALS$1,316.12 Check Nbr 034007 HAWKINS INC.$1,316.12 16/10/2020034008 INSTRUMENTAL RESEARCH INCAPRIL WATER TEST - WELL 1 & 2$400.50 16/10/2020034008 INSTRUMENTAL RESEARCH INCMAY WATER TEST$52.50 Check Nbr 034008 INSTRUMENTAL RESEARCH INC$453.00 16/10/2020034009 KENNETH A. TOLZMANN, SAMA2020 2ND QTR ASSESSOR FEES$4,658.75 Check Nbr 034009 KENNETH A. TOLZMANN, SAMA$4,658.75 16/10/2020034010 MARCO,TECHNOLOGIES, LLC.COPIES - 3-1-20 THRU 5-31-20$586.08 16/10/2020034010 MARCO,TECHNOLOGIES, LLC.STANDARD PYMT - PER CONTRACT FOR SERV FROM 6-1-20 T$272.27 Check Nbr 034010 MARCO,TECHNOLOGIES, LLC.$858.35 16/10/2020034011 MCFOAT BENDER & K SWEENEY MCFOA MEMBERSHIP DUES$90.00 Check Nbr 034011 MCFOA$90.00 16/10/2020034012 MINNESOTA OCCUPATIONAL HEALTHDRUG TESTING$29.00 Check Nbr 034012 MINNESOTA OCCUPATIONAL HEALTH$29.00 16/10/2020034013 R.J.S PROPERTY MAINTENANCELAWN MOWING - CV LOT, PELTIER LAKE DR, CENTER STREET$704.00 16/10/2020034013 R.J.S PROPERTY MAINTENANCELAWN MOWING - CITY HALL$312.00 16/10/2020034013 R.J.S PROPERTY MAINTENANCELAWN MOWING - PARKS$5,004.00 Check Nbr 034013 R.J.S PROPERTY MAINTENANCE$6,020.00 16/10/2020034014 SHI INTERNATIONAL CORPMICROSOFT OFFICE STANDARD 2019 - PAUL LABTOP$268.00 Check Nbr 034014 SHI INTERNATIONAL CORP$268.00 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - DEFOE DEVELOPMENT$47.50 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - GENERAL CIVIL$3,600.50 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - 20TH AVE - MINI STORAGE$38.00 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - ISD$313.50 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - ALEX'S LANDSCAPING DATA PRACTICES$855.00 16/10/2020034015 SMITH & GLASER, LLC2019 JULY/AUG/SEPT - GENERAL - SHORTAGE FROM CK# 332$774.00 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - 1825 MAIN STREET SENIOR LIVING$1,615.00 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - TRIDENT DEVELOPMENT$494.00 16/10/2020034015 SMITH & GLASER, LLC2019 OCT/NOV/DEC - ALEX'S LANDSCAPING$323.00 Check Nbr 034015 SMITH & GLASER, LLC$8,060.50 16/10/2020034016 STANTEC CONSULTING SERVICES INRESIDENTIAL DRIVEWAYS - SERV THRU 5-1-20$1,773.25 16/10/2020034016 STANTEC CONSULTING SERVICES INGENERAL SERV THRU 5-1-20$86.50 06/05/20 1:01 PM CITY OF CENTERVILLE Page 3 Check Detail - May 28, 2020 through June 10, 2020 Check DateCheck #Vender NameCommentsAmount 16/10/2020034016 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET AND UT IMPROVEMENT - SERV TH$13,568.84 16/10/2020034016 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET AND UT IMPROVEMENT - SERV TH$10,176.63 16/10/2020034016 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET AND UT IMPROVEMENT - SERV TH$44,098.74 16/10/2020034016 STANTEC CONSULTING SERVICES INLAMOTTE PARK IRRIGATION EXPANSION - SERV THRU 5-1-20$167.00 Check Nbr 034016 STANTEC CONSULTING SERVICES IN$69,870.96 16/10/2020034017 STATZ, MARKREIMBURSE MILEAGE EXP FOR 1-7 20 THRU 2-19-20$76.85 16/10/2020034017 STATZ, MARKREIMBURSE MILEAGE EXP - FROM 2-20-20 THRU 3-17-20$236.77 Check Nbr 034017 STATZ, MARK$313.62 16/10/2020034018 TASCSERV THRU 7-1-20 THRU 7-31-20 - ADMINISTRATIVE FEE - C$10.00 Check Nbr 034018 TASC$10.00 16/10/2020034019 TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS$684.00 Check Nbr 034019 TOKLE INSPECTIONS, INC.$684.00 16/10/2020034020 UNITED PROPERTIES DEVELOPMENT,REFUND REMAINING ESCROW FOR ENGINEERING & LEGAL E$2,046.46 Check Nbr 034020 UNITED PROPERTIES DEVELOPMENT,$2,046.46 $192,216.95 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 5/31/2020 - 6/4/2020Jun 04, 2020 11:42AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 06/2006/04/202013238ASPEN MILLS, INCUNIFORMS NW31.85 06/2006/04/202013239EMERGENCY CONTRACTORSJUNE LANDSCAPING815.00 06/2006/04/202013240NARTEC, INCCOCAINE TEST KITS38.65 06/2006/04/202013241QUILL CORPORATIONTONER, FLASH DRIVE, PAPER PADS373.86 06/2006/04/202013242VERIZON WIRELESSSQUAD LAPTOPS MAY1,220.67 06/2006/04/20202020019DELTA DENTALACH JUNE DENTAL1,245.80 Grand Totals:3,725.83 Payroll Checks #13236-13237 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 5/28/2020 - 5/29/2020May 29, 2020 09:48AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 05/2005/29/202013231CENTENNIAL UTILITIESUTILITIES APRIL296.19 05/2005/29/202013232DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC334.38 05/2005/29/202013233KENNEDY & GRAVEN, CHARTEREDAPRIL LEGAL FEES1,068.50 05/2005/29/202013234NACANNUAL MECHANICAL MTC1,945.00 05/2005/29/202013235POPP COMUNICATIONSDSL LINE FOR WIFI MAY70.90 Grand Totals:3,714.97 Payroll Checks #13227-13229 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 5/21/2020 - 5/27/2020May 27, 2020 11:49AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 05/2005/27/202013230TASC3RD QTR COBRA ADMIN FEE60.30 05/2005/27/20202020017DEARBORN NATIONALACH JUNE LIFE/DISABILITY ODMARK 1,838.41 05/2005/27/20202020018HEALTH PARTNERSACH HEALTH INS JUNE9,634.09 Grand Totals:11,532.80 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 5/6/2020 - 5/26/2020May 26, 2020 09:45AM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 05/2005/26/2020882010850ANOKA COUNTY TREASURY DEMay Broadband112.50 05/2005/26/2020882130480CENTENNIAL UTILITIESApr Gas, Water (Station 1)127.16 05/2005/26/2020882231137CONNEXUS ENERGY4/7-5/6 Electric (for Station 1)518.66 05/2005/26/2020882360650FRATTALLONE'S HARDWARE SElbow, Lube, Smart Straw24.97 05/2005/26/20208824120443THE LINCOLN NATL LIFE INS CJune EMS Coord. Life Ins Prem (232.74 05/2005/26/20208825130205MMKR, INC2019 Audit, Final Billing1,985.00 05/2005/26/20208826180600CITY OF ROSEVILLEMay Phone & IT Services1,196.00 05/2005/13/2020202001240045DELTA DENTALMay EMS Coord. Dental Ins Prem 42.15 05/2005/26/2020202001380280HEALTH PARTNERSJune Hospital Ins Prem (Chief)794.34 05/2005/26/20202020014210300US BANKZoom-Subscription Service 3/27/2336.05 05/2005/26/20202020015230325WEX BANKApr fuel237.63 Grand Totals: 5,607.20 Check #8815-8819 Payroll M = Manual Check, V = Void Check Page2 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Payment Summary No.UpTo DateWork CertifiedAmount RetainedAmount Paid Per RequestPer RequestPer Request 12020-05-01192756.99,637.85183,119.05 22020-06-0491149.644,557.4886592.16 FundingFundingWork CertifiedLess AmountLess PreviousAmount PaidTotal Amount Category NameCategoryto DateRetainedPaymentsthis RequestPaid to Date Number City Funds283,906.5414,195.33183,119.0586,592.16269,711.21 Contract Item Status QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest LS 1MOBILIZATION99,850.00100.000.549,925.00 LS 2TRAFFIC CONTROL17,000.00100.000.58,500.00 LF 3REMOVE WATER MAIN20.005000.0000.00 REMOVE GATE VALVE AND EA 4100.00600.001100.00 BOX SALVAGE HYDRANT AND EA 5300.00100.0000.00 GATE VALVE EA 6ADJUST VALVE BOX210.00400.0000.00 EA 7ADJUST HYDRANT1,050.00200.0000.00 CONNECT TO EXISTING EA 82,000.00700.0048,000.00 WATERMAIN EA 9WATER MAIN OFFSET2,100.00300.0000.00 HYDRANT, 6" GATE VALVE & EA 106,100.00600.00212,200.00 BOX LF 11 6" PVC WATER MAIN43.008500.0021903.00 LF 12 8" PVC WATER MAIN44.00195000.0079034,760.00 LF 13 12" PVC WATER MAIN53.0070000.0000.00 EA 14 8" GATE VALVE AND BOX2,150.001000.00612,900.00 EA 15 12" GATE VALVE AND BOX3,600.00300.0000.00 Page3 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Contract Item Status QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest LB 16 DUCTILE IRON FITTINGS9.00150000.006676,003.00 EA 17 1" CORPORATION STOP290.003000.0072,030.00 EA 18 1" CURB STOP & BOX350.003000.0072,450.00 1" TYPE "K" COPPER WATER LF 1947.0080000.0038017,860.00 SERVICE 1 " WATER SERVICE PIPE, LF 2047.0030000.0000.00 DIRECTIONAL DRILLED REPAIR SANITARY SEWER EA 211,000.002000.0033,000.00 SERVICE SY 22 INSULATION, 4" THICK50.0015000.0000.00 IMPROVED PIPE LF 235.00270000.0000.00 FOUNDATION CONNECT WATER SERVICE EA 241,100.001500.0000.00 TO EXISTING PLUMBING 1" WATER SERVICE LF 25DIRECTIONAL DRILLED,47.0080000.0000.00 CURB REMOVE STORM SEWER LF 2612.00241500.0045.5546.00 PIPE REMOVE CATCH BASIN OR EA 27400.001500.0000.00 MANHOLE LF 28 12" HDPE STORM SEWER52.001500.0000.00 12" RCP STORM SEWER, LF 2956.0067000.0000.00 CLASS 5 15" RCP STORM SEWER, LF 3060.0040500.0000.00 CLASS 5 18" RCP STORM SEWER, LF 3164.00101000.0000.00 CLASS 5 LF 32 12" PVC STORM SEWER63.005000.0000.00 LF 33 15" PVC STORM SEWER PIPE71.005500.0000.00 EA 34 27" DIA CATCH BASIN2,470.00100.0000.00 EA 35 2' X 3' CATCH BASIN2,400.001000.0000.00 4' DIA. STORM EA 36MANHOLE/CATCH BASIN3,350.002000.0000.00 MANHOLE Page4 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Contract Item Status QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest 6' DIA. STORM EA 37MANHOLE/CATCH BASIN6,200.00100.0000.00 MANHOLE 7' DIA. STORM EA 38MANHOLE/CATCH BASIN7,300.00100.0000.00 MANHOLE 12" RCP FLARED END EA 39SECTION, INCL. TRASH1,300.00100.0000.00 GUARD CY 40 CLASS 3 RANDOM RIPRAP160.00500.0000.00 CONNECT TO EXISTING EA 411,000.00100.0000.00 STORM STRUCTURE CONNECT TO EXISTING EA 42800.00600.0000.00 STORM SEWER PIPE LS 43 TEMPORARY MAILBOXES3,000.00100.000.51,500.00 EA 44 INLET PROTECTION160.004200.006960.00 TEMPORARY ROCK TN 4518.0035000.0000.00 CONSTRUCTION ENTRANCE SILT FENCE, TYPE MACHINE LF 462.0050000.00180360.00 SLICED LF 47 BIOLOG6.0050000.0080480.00 TGA 48 WATER FOR DUST CONTROL25.0010000.0000.00 L EA 49 REMOVE TREE500.001500.0084,000.00 LS 50 CLEARING AND GRUBBING7,950.00100.0017,950.00 SALVAGE AND REINSTALL LF 5160.002000.0000.00 SPLIT RAIL FENCE SAWING BITUMINOUS LF 522.0050000.0000.00 PAVEMENT REMOVE BITUMINOUS SY 532.00860000.0028005,600.00 PAVEMENT SY 54 REMOVE BITUMINOUS TRAIL4.00180000.0000.00 REMOVE CONCRETE CURB & LF 554.0080000.0032128.00 GUTTER REMOVE BITUMINOUS SY 564.00100000.0000.00 DRIVEWAY PAVEMENT REMOVE CONCRETE SY 579.0030000.0058.66527.94 DRIVEWAY PAVEMENT Page5 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Contract Item Status QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest REMOVE CONCRETE SF 580.70170000.008861.60 SIDEWALK SF 59 REMOVE CONCRETE STEPS3.0023000.0000.00 SALVAGE AND REINSTALL LS 601,800.00100.000.5900.00 METAL RAILING SALVAGE AND REINSTALL EA 61140.003500.0000.00 SIGN SALVAGE AND REINSTALL EA 62140.002600.0000.00 MAILBOX ADJUST MANHOLE FRAME EA 63450.001000.0000.00 AND RING CASTING COMMON EXCAVATION (P) CY 6414.001200000.0000.00 (P) SUBGRADE EXCAVATION CY 6514.00250000.0000.00 (EV) SY 66 GEOTEXTILE FABRIC, TYPE V1.501300000.0000.00 SELECT GRANULAR TN 6712.001700000.0000.00 BORROW AGGREGATE BASE, CLASS 5, TN 6818.00700000.00534.029,612.36 100% CRUSHED TYPE SP 12.5 NON WEARING TN 6973.50130000.0000.00 COURSE MIXTURE (2.C) TYPE SP 9.5 WEARING TN 7078.00100000.0000.00 COURSE MIXTURE (2,C) BITUMINOUS MATERIAL FOR GAL 714.0055000.0000.00 TACK COAT LF 72 BITUMINOUS WEDGE5.00610000.0000.00 SAW AND SEAL LF 73TRANSVERSE JOINTS IN6.00200000.0000.00 BITUMINOUS MILL BITUMINOUS LF 744.0050000.0000.00 CONSTRUCTION JOINT TYPE SP 9.5 WEARING TN 75COURSE MIXTURE -152.007000.0000.00 DRIVEWAY TYPE SP 9.5 WEARING TN 76152.001000.0000.00 COURSE MIXTURE - TRAIL 4" PERFORATED PVC LF 7711.0040000.0000.00 DRAINTILE 6" PERFORATED PVC LF 7811.00565400.0000.00 DRAINTILE Page6 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Contract Item Status QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest EA 79 DRAINTILE CLEANOUT500.002600.0000.00 CONNECT DRAINTILE TO EA 80400.00600.0000.00 EXISTING STRUCTURE B618 CONCRETE CURB & LF 8114.50610000.0000.00 GUTTER 4-INCHES THICK CONCRETE SF 825.65300000.0000.00 SIDEWALK 6-INCHES THICK CONCRETE SF 8310.15100000.0000.00 PEDESTRIAN CURB RAMP 6-INCHES THICK CONCRETE SF 846.20200000.0000.00 DRIVEWAY 8-INCHES THICK CONCRETE SF 857.35100000.0000.00 DRIVEWAY SF 86 CONCRETE STEPS31.0023000.0000.00 TRUNCATED DOME SF 8741.0024000.0000.00 SURFACE SY 88 SODDING, LAWN TYPE8.00600000.0000.00 LOAM TOPSOIL BORROW CY 896.00100000.0000.00 (CV) SEEDING WITH EROSION SY 905.0020000.003001,500.00 CONTROL BLANKET LF 91 4" SOLID WHITE LINE - EPOXY2.0042000.0000.00 4" DOUBLE SOLID YELLOW LF 923.0030000.0000.00 LINE - EPOXY PAVEMENT MARKING - SF 936.0040000.0000.00 ZEBRA CROSSWALK - WHITE STREET SWEEPER WITH HR 94120.0010000.0000.00 PICKUP BROOM Base BidTotals:$0.00$192,756.90 Project Category Totals ProjectCategoryAmount This RequestAmount To Date 193804758PART A-GENERAL0.0058,425.00 193804758PART B-WATER MAIN0.00100,206.00 193804758PART C - WATER SERVICES0.000.00 TO HOMES 193804758PART D-STORM SEWER0.00546.00 193804758PART E-STREETS0.0033,579.90 Page7 of7 Payment Number: 2 City of Centerville, MN 1880 Main Street Centerville, MN 55038 Material On Hand Additions LineDescriptionDateAddedComments 10HYDRANT, 6" GATE VALVE & BOX2020-06-044 EA $17,292.12 116" PVC WATER MAIN2020-06-0479 LF $372.37 128" PVC WATER MAIN2020-06-041,170 LF $9,337.55 1312" PVCWATER MAIN2020-06-04700 LF $11,698.05 148" GATE VALVE AND BOX2020-06-044 EA $5,489.09 1512" GATE VALVE AND BOX2020-06-043 EA $7,062.22 16DUCTILE IRON FITTINGS2020-06-04833 LB $7,497.00 171" CORPORATION STOP2020-06-0423 EA $3,546.26 181" CURB STOP & BOX2020-06-0423 EA $4,808.74 191" TYPE "K" COPPER WATER SERVICE2020-06-04420 LF $1,619.73 201 " WATER SERVICE PIPE, DIRECTIONAL2020-06-04300 LF $257.10 DRILLED 21REPAIR SANITARY SEWER SERVICE2020-06-0420 EA $380.94 251" WATER SERVICE DIRECTIONAL2020-06-04800 LF $685.60 DRILLED, CURB 2812" HDPE STORM SEWER2020-06-0415 LF $140.92 3212" PVC STORM SEWER2020-06-0450 LF $835.58 3315" PVC STORM SEWER PIPE2020-06-0455 LF $1,508.32 774" PERFORATED PVC DRAINTILE2020-06-04400 LF $539.91 786" PERFORATED PVC DRAINTILE2020-06-045,354 LF $15,444.96 79DRAINTILE CLEANOUT2020-06-0426 EA $2,633.18 RECEIVED OF 17227 AMOUNT TD Steffen, Inc.$185.00 dba Corner Express FOR: Off-Sale Liquor License Check # 16619 Tobacco License Surcharge N/A (Express Liquor) 7093 - 20th Avenue South BY June 4, 2020 T. Bender DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 1701603131 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Bttpdjbufe!Jotvsbodf!Dpvotfmps FAX PHONE 2757!Dpvouz!Spbe!F!F (A/C, No): (A/C, No, Ext): E-MAIL Tbjou!Qbvm-!NO!66221.57:1 ADDRESS: INSURER(S) AFFORDING COVERAGENAIC # 22458 TGN!Nvuvbm!Jotvsbodf INSURER A : INSURED Yqsftt!Mjrvps!Jod INSURER B : 81:4!31ui!Bwf INSURER C : Dfoufswjmmf-!NO!66149 INSURER D : INSURER E : INSURER F : COVERAGESCERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUBR INSRPOLICY EFFPOLICY EXP TYPE OF INSURANCELIMITS POLICY NUMBER LTR(MM/DD/YYYY)(MM/DD/YYYY) INSDWVD COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE$ DAMAGE TO RENTED CLAIMS-MADEOCCUR$ PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY$ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO- POLICYLOCPRODUCTS - COMP/OP AGG$ JECT $ OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY$ (Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNEDSCHEDULED BODILY INJURY (Per accident)$ AUTOS ONLYAUTOS NON-OWNED HIREDPROPERTY DAMAGE $ (Per accident) AUTOS ONLYAUTOS ONLY $ UMBRELLA LIAB EACH OCCURRENCE$ OCCUR EXCESS LIAB CLAIMS-MADEAGGREGATE$ $ DEDRETENTION$ PEROTH- WORKERS COMPENSATION STATUTEER AND EMPLOYERS' LIABILITY Y / N B !!!!!%211-111 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT$ N / A 23879:/3121703:031311703:03132 OFFICER/MEMBER EXCLUDED? !!!!!%211-111 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE$ If yes, describe under !!!!!%611-111 E.L. DISEASE - POLICY LIMIT$ DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDERCANCELLATION DJUZ!PG!DFOUFSWJMMF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2991!Nbjo!Tu THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Buuo!Ufsftbcfoefs Dfoufswjmmf-!NO!66149.:812 AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03)The ACORD name and logo are registered marks of ACORD Teresa Bender From:Jim Coan Sent:Thursday, June 4, 2020 10:02 AM To:Teresa Bender Subject:RE: Emailing: St. Gen. Annual Festival Gambling, Special Event & Liquor.pdf Sure,noproblemTeresa,gladtodoitasSt.Gen'sispretty"tame"whenitcomestothesesortsofthings! ChiefJamesCoan CentennialLakesPoliceDepartment 54NorthRoad CirclePines,MN55014 (763)7842501 jcoan@clpdmn.com ServingwithCourageandCompassion. OriginalMessage From:TeresaBender<TBender@centervillemn.com> Sent:Thursday,June4,20209:33AM To:JimCoan<JCoan@clpdmn.com> Subject:RE:Emailing:St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf ThankyoufortheresponseChief! Teresa OriginalMessage From:JimCoan<JCoan@clpdmn.com> Sent:Thursday,June4,20208:42AM To:TeresaBender<TBender@centervillemn.com> Subject:RE:Emailing:St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf Teresa, Yes,weapproveandsupportSt.Gen'srequestforFestivalGambling,SpecialEvent&Liquorpermission. ChiefCoan ChiefJamesCoan CentennialLakesPoliceDepartment 54NorthRoad CirclePines,MN55014 (763)7842501 jcoan@clpdmn.com ServingwithCourageandCompassion. 1 OriginalMessage From:TeresaBender<TBender@centervillemn.com> Sent:Wednesday,June3,20204:40PM To:PaulPalzer<PPalzer@centervillemn.com>;JimCoan<JCoan@clpdmn.com>;HarlanLundstrom <harlan.lundstrom@centennialfire.org>;HarlanLundstrom<hlundstrom@centennialfire.org>;PatAldrich <PAldrich@clpdmn.com> Subject:Emailing:St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf DearAll: Pleaseletmeknowifyouapproveandthankyou. Sincerely, Teresa Yourmessageisreadytobesentwiththefollowingfileorlinkattachments: St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf Note:Toprotectagainstcomputerviruses,emailprogramsmaypreventsendingorreceivingcertaintypesoffile attachments.Checkyouremailsecuritysettingstodeterminehowattachmentsarehandled. 2 Teresa Bender From:Jim Coan Sent:Thursday, June 4, 2020 8:42 AM To:Teresa Bender Subject:RE: Emailing: St. Gen. Annual Festival Gambling, Special Event & Liquor.pdf Teresa, Yes,weapproveandsupportSt.Gen'srequestforFestivalGambling,SpecialEvent&Liquorpermission. ChiefCoan ChiefJamesCoan CentennialLakesPoliceDepartment 54NorthRoad CirclePines,MN55014 (763)7842501 jcoan@clpdmn.com ServingwithCourageandCompassion. OriginalMessage From:TeresaBender<TBender@centervillemn.com> Sent:Wednesday,June3,20204:40PM To:PaulPalzer<PPalzer@centervillemn.com>;JimCoan<JCoan@clpdmn.com>;HarlanLundstrom <harlan.lundstrom@centennialfire.org>;HarlanLundstrom<hlundstrom@centennialfire.org>;PatAldrich <PAldrich@clpdmn.com> Subject:Emailing:St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf DearAll: Pleaseletmeknowifyouapproveandthankyou. Sincerely, Teresa Yourmessageisreadytobesentwiththefollowingfileorlinkattachments: St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf Note:Toprotectagainstcomputerviruses,emailprogramsmaypreventsendingorreceivingcertaintypesoffile attachments.Checkyouremailsecuritysettingstodeterminehowattachmentsarehandled. 1 Teresa Bender From:Harlan Lundstrom Sent:Thursday, June 4, 2020 11:44 AM To:Teresa Bender Subject:RE: Emailing: St. Gen. Annual Festival Gambling, Special Event & Liquor.pdf CentennialFireDistrictapproves. HarlanLundstrom|FireChief CentennialFireDistrict 2EastRoad|CirclePines,MN|55014 7637808442(mobile)|6517927901(office)http://www.centennialfire.orgallthegoodyoucan,byallthemeans youcan,forallthepeopleyoucan,inalltheplacesyoucan,foraslongasyoupossibly OriginalMessage From:TeresaBender<TBender@centervillemn.com> Sent:Wednesday,June3,202004:40PM To:PaulPalzer<PPalzer@centervillemn.com>;JimCoan<JCoan@clpdmn.com>;HarlanLundstrom <harlan.lundstrom@centennialfire.org>;HarlanLundstrom<hlundstrom@centennialfire.org>;PatAldrich <PAldrich@clpdmn.com> Subject:Emailing:St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf DearAll: Pleaseletmeknowifyouapproveandthankyou. Sincerely, Teresa Yourmessageisreadytobesentwiththefollowingfileorlinkattachments: St.Gen.AnnualFestivalGambling,SpecialEvent&Liquor.pdf Note:Toprotectagainstcomputerviruses,emailprogramsmaypreventsendingorreceivingcertaintypesoffile attachments.Checkyouremailsecuritysettingstodeterminehowattachmentsarehandled. 1 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 10, 2020 Administration VIII.1 TITLE OF ISSUE: Liquor and Tobacco License Rebates BACKGROUND AND SUPPLEMENTAL INFORMATION: By order of the governor, bars, restaurants and other non-essential businesses were closed for a period of two months. The city issues licenses for on-sale liquor, off-sale liquor and tobacco sales. The attached table shows the prorated costs for those licenses for businesses who were unable to be open, or unable to fully utilize the privileges associated with those licenses. Staff and the city's EDA are recommending the rebate of two months worth of license fees, in an effort to assist businesses affected by the restrictions placed on them by the government's response to the pandemic. COST AND SOURCE(S) OF FUNDING: $1,380.83 (Reduction in revenues to the general fund) REQUESTED COUNCIL ACTION: Motion to approve the rebate of two months' worth of license fees for businesses unable to fully utilize those licenses during the Governor's Stay at Home order, as presented in the attached. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ TobaccoTobacco sellsell openopen toto fullyfullyableable StillStill StillStill 14.17 LICENSES 466.67450.00450.00 ЊͲЌБЉ͵БЌ $$$$ $ $$$ υ BUSINESSESDIRECTLYAFFECTEDComments 2 TOBACCO Rate LIQUOR ProMonthsTobacco 2 2020 Rate ProMonthsSunday 2 Rate Sale ProMonthsOff 2 ~~~14.17 Rate Sale 416.6716.6733.33~416.67~33.33~416.67~33.33~ ProMonthsOn Tobacco Rail Liquor~N/A~N/A Barrel~N/A~N/A Express~~~N/A Korner Guys Liquor EstablishmentKelly'sSouthernJJPlatinumWiseCornerCenterMart~~~N/ACentervilleTotal CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 10, 2020 Planning and Zoning VIII.2 TITLE OF ISSUE: Revised Conditional Use Permit - Centerville Storage BACKGROUND AND SUPPLEMENTAL INFORMATION: A redesign of the proposed Centerville Storage development necessitated a few small changes in the Conditional Use Permit (CUP). Those changes have been made and the revised site plan is attached to the CUP. This revised site plan properly locates the new driveway in the ingress/egress easement which exists between the development property and the Air Mechanical property to the north. COST AND SOURCE(S) OF FUNDING: N?A REQUESTED COUNCIL ACTION: Motion to approve the Revised Conditional Use Permit for Centerville Storage, including the revised Site Plan, attached to the CUP as exhibit A. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ CUP Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA CONDITIONAL USE PERMIT 1. Permit. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants a conditional use permit to operate a Ð Mini Storage Ñ on the permitted ÐPropertyÑ. nd 2. Property. The Permit is for the parcel legally described as Outlot A, Center Villa 2 Addition, Centerville, Anoka County, Minnesota. At present, this parcel identification number is R23-31-22-41-0056. 3. Conditions. This Permit is issued subject to the following conditions: a. The ÐSite PlanÑ for the Property is attached hereto and identified as Exhibit A. This Site Plan is incorporated by reference into, and is part of this Permit. b. The Landowner shall maintain the Property in conformance with the Site Plan. c. The Landowner shall conduct business operations on the Property in conformance with the Site Plan. d. The mini storage facility will consist of no more than 134 storage units with individual rental space of no more than 400 square feet in each unit. No other structures are allowed on the Property. e. Each rental unit shall have an interactive voice system allowing remote voice communication to the unit. f. The Landowner shall maintain exterior lighting on the Property in a manner approved by the City Building Official. Minimum conditions for lighting will be downcast cutoff type fixtures directed away from adjacent residential uses with no more than one half (0.5) foot-candle of light at all exterior lot lines. g. The Property shall be surrounded by a secured perimeter comprised of a six-foot fence and portions of the structure enclosing all points of entry into a structure, drive lanes, and parking. Fencing on the west side of the Property facing residential parcels shall be constructed with a minimum of 90% opacity. All points of access through the secured perimeter shall be secured with a self-closing security gate and automated locking mechanism utilizing an access system to monitor and identify people accessing the gate. This gate and secure access shall conform to the general security requirements contained in the next paragraph. h. The Landowner shall conduct business operations on the Property that employ security and surveillance systems as approved by the City Building Official, and subject to Њ periodic change when dictated by the City. Minimum conditions for security require surveillance of all exterior areas and points of egress on the Property. Surveillance shall be conducted at all times of day and night; shall be subject to remote monitoring; and, shall be recorded and stored for a minimum of 180-days. Security and surveillance materials and recordings shall be made available at the request of law enforcement authorities without a search warrant, and such requests must be fulfilled within 5-days. i. The Property shall have daily business hours of operation limited from 7:00 a.m. to 9:30 p.m. Except during these business hours, no person other than the Landowner, or an owner or employee of the business operator of the mini storage facility is allowed on the Property. j. The Property may only be used by a single business entity as a principal place of business, and that business entity is further limited to using the Property exclusively to operate a mini storage facility. The operator of the mini storage facility may rent to tenants or lessees with the following permissions and conditions: 1) tenants or lessees may conduct their business activity on the Property on the condition that they do not use the Property as a principal place of business; and, 2) tenants or lessees may not allow vehicles to park or stand on roadways within a half-mile of the Property. k. The operator of the mini storage facility may sell or auction unclaimed or abandoned property recovered from storage units on the Property. On-site sales or auctions of these items may be conducted on the Property. On-site sales are limited to no more than four per calendar year and may only offer property recovered from storage units on the Property. Other than employees or contractors of the business operator of the mini storage, no more than twenty people may be allowed to enter the Property to attend an on-site sale. l. Nothing may be stored on the Property unless lawfully stored inside a structure. m. Operations on the Property may not produce noise, vibrations, air pollution, light pollution, fire hazards, or noxious emissions, except for those specifically authorized under City ordinance, or other law or regulation, and in no event shall operations on the Property interfere with the safety or enjoyment of neighboring properties. n. The Landowner and all operations on the Property must abide by applicable laws and regulations including but not limited to the standards and requirements of the Rice Creek Watershed District, Army Corp of Engineers, Federal Emergency Management Agency, Minnesota Department of Natural Resources, and more generally, the City of Centerville, Anoka County, State of Minnesota, and United States of America. o. Landowner and business operator of the mini storage facility shall be responsible for the continuing conformance with the Permit and that if the proposed use is not initiated within six (6) months of this date, the Permit shall be void. p. The City reserves the right to, annually, or as often as issues present themselves, review this permit for compliance with the conditions and may impose additional conditions to mitigate unforeseen problems. q. The conditions, language, and terms of art set forth in this Permit shall be interpreted in the same manner as they are set forth in the Centerville Code of Ordinances. 4. Penalties: a. Violation of any single condition of this Permit renders the Permit void at the time of the violation and thereafter subject to revocation by the City. b. Notwithstanding any other means for enforcement of this Permit, violation of the terms of this permit is a criminal misdemeanor. Ћ PROPERTY OWNER BY: __________________________________ Its: __________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledge before me this ____ day of ______________________, 2019, by __________________________________________________, its ____________________________ ___________________________________ Notary Public CITY OF CENTERVILLE BY: __________________________________ D. Love, Mayor Attest: ___________________________ Teresa Bender, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledge before me this ____ day of ______________________, 2019, by D. Love, Mayor and Teresa Bender, Clerk of the City of Centerville a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. ___________________________________ Notary Public Drafted by: Kurt B. Glaser, City Attorney 333 Washington Avenue, Suite 405 Minneapolis, MN 55401 612-333-6513 Ќ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 10, 2020 Administration/Public Works VIII.3 TITLE OF ISSUE: City Hall Renovation - Council Chambers Sketch Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are some renderings of the proposed renovation of City Hall's Council Chambers. These are very preliminary, but seek to establish the preferred layout of the dais and seating. Notably, there is a doorway into the office area and the elimination of a doorway to the A/V closet (this would now be accessed from the office area). Staff simply seeks to update the City Council on the progress of the design and asks that the Council share any input on the preferred layout, thus far. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion item only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Renderings Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ EMERGENCYEXIT FORCOUNCILMEMBERSLECTURN 29 SEATS 10-SEAT DAIS 4E!WJFX;!TPVUIXFTU 29 SEATS LECTURN 4E!WJFX;!OPSUIXFTU COVE CEILING TFDUJPO!UISPVHI!MPCCZ!0!DPVODJM!DIBNCFST 4E!WJFX;!OPSUIFBTU 4E!WJFX;!TPVUIFBTU CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2020 Administration VII TITLE OF ISSUE: 7th Rider to Agreement - St. Paul Regional Water Service - LaMotte Irrigation System Expansion BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached, please find the 7th Rider to the City's agreement with the St. Paul Regional Water Service (SPRWS) along with the original agreement and subsequent riders. This rider to the agreement allows the city to install, maintain and operate a lawn irrigation system on the SPRWS property on Centerville Lake, across LaMotte Drive from LaMotte Park. The irrigation system would be fed through the city's stormwater reuse system in LaMotte Park. The expansion of this system will allow the city to pursue further stormwater treatment "credits" through the RCWD which can be used in place of traditional Best Management Practices (BMPs), like rain gardens, infiltration trenches and ponds. COST AND SOURCE(S) OF FUNDING: No cost for the agreement. Costs for system expansion project as a whole are $162k, w/city portion $33k. REQUESTED COUNCIL ACTION: Motion to approve 7th Rider to Agreement with SPRWS. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: KURT GLASER, CITY ATTORNEY SUBJECT: LAMOTTE PARK STORMWATER IRRIGATION AND SAINT PAUL REGIONAL WATER SERVICES DATE: JUNE 5,2020 Summary Saint Paul Water gave the City permission to place irrigation sprinklers and equipment on its property. Members of the City Council asked staff to explore changing the indemnity provisions required by Saint Paul Water. Changing these indemnity requirements are not practical for Saint Paul Water. Discussion I spoke with the Staff Attorney at Saint Paul Water, Brent Marsolek. Brent explained how SPW wants to be a good partner and neighbor to the City. Accordingly, SPW agreed to help the City distribute stormwater by hosting water sprinklers on SPW property. This irrigation provides SPW with no practical benefit. Brent went on to explain how SPW owns and manages thousands of acres of land. It is not practical for them to oversee all of their property to the level of detail necessary to provide indemnification for acts of their employees or contractors except where it is necessary to support their water distribution operations. Since they are providing a benefit to the City by hosting agree to allow the City to put equipment on their property if they are also required to oversee those operations and provide indemnity for their acts. In practical terms, if the City wants to distribute stormwater on SPW property, the City will need to accept the risks associated with placing its equipment on SPW property. The City has the same level of protection by placing this irrigation equipment on SPW property as it does where this equipment is placed on City prope their leg by tripping over a sprinkler head), the ill cover that damage. And, where applicable, sions related to placing infrastructure on property owned by a third party. KBG CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 10, 2020 Administration TITLE OF ISSUE: Z-Systems Contract for Audio Visual Equipment/Installation BACKGROUND AND SUPPLEMENTAL INFORMATION: As part of the work being contemplated for the City Hall Renovation project, the audio/visual system will be replaced. The existing system has long surpassed its useful life. City staff has previously explored several vendors and solicited proposals. Staff has chosen the preferred vendor and asked them to submit an updated proposal for the work (see attached). They have completed recent projects in Circle Pines and Ham Lake. Their equipment and installation is on the state bid, so competitive bidding has already taken place and there is no requirement for a second quote. Keeping this part of the work out of the general contract saves on prime contractor mark-up. These improvements can be funded with Cable Franchise Fees. This type of work is the primary purpose for collecting these fees. COST AND SOURCE(S) OF FUNDING: - Cable Fund REQUESTED COUNCIL ACTION: Motion to approve the contract with Z-Systems, Inc., through the state bid, for Audio/Visual equipment and installation. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Proposal, Quote Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 6/5/2020 REVISED City of CentervilleCity Council ChambersVideo Systems Upgrade Proposal for Design, Integration, Procurement, and Training 2 Page . This Description / Special Note System DiagramSystem Project Scope / ExclusionsOur Process / Next Steps 9 - Page 6Page 7Page 8Page 10 in titling feature. These features, coupled with its compact size and microphones. Z Systems will supply two new microphones matching the controlled cameras. There are pieces of gear of various ages, and a - - HD image, can be controlled by the TriCaster interface or by an external existing using - - high quality quality video over an IP network with minimal latency. This technology will allow us to save . - IntroductionOur TeamOur WorkFeatured Technologies - micropones Page 2Page 3 Page 4Page 5 About Z Systems Z Systems, Inc. is a professional video integrator, reseller, and rental house, specializing in the engineering, design, and integration of customized video and A/V systems. Z Systems is a small business based in Saint Louis Park, MN. ContentsProject Overview The City of Centerville currently records and broadcasts its City Council meetings via a live production system based on standard definition remotelymismatched assortment of unlabeled wiring within the current system. The system is due for an upgrade.After carefully reviewing the various options available for a live production system, Z Systems recommends the TriCaster Mini 4K live production appliance, by NewTek. The TriCaster line of production switchers is very reliable, and the software is graphical and intuitive. The appliance is not only a switcher, but also a recorder and a live streaming device. It also has a builtrelatively affordable price, make it an excellent choice for the City of Centerville.For cameras, Z Systems recommends Panasonic HN38 NDI cameras. NDI is a protocol that allows the transmission of highwhich produce a very joystick controller. As an added benefit to this upgrade, various pieces of equipment and furniture in the master control room will be removed and replaced with a desk and various displays, resulting in less clutter and more useable space. The current haphazard system of wiring will also be organized and documented.requested by the City of Centerville. We are happy to modify the proposal to include this functionalityproposal also involves reexisting 6/5/20 inc Introduction Centerville City Council Chambers Upgrade Z Systems, 3 Page Account Manager Owner, President and Controller Technician and SAN Specialist Integration Manager and Lead Engineer media production suite. Margie Zdechlik | margiez@zsyst.com As the President of Z Systems, Margie is quintessential to all aspects of our business, including our company culture, our commitment to customer service and professionalism, and our business operations. As the controller, customers will interact with her on issues such as billing and shipping. When you call the main office line at Z Systems, Margie is often the one answering the phones as well. Jeremy will be assisting in the installation and integration of this project. Jeremy has a background in engineering and construction, having worked as a television sound editor and construction contractor for a combined 22 years. Jeremy's education was in networking, and he has certifications from Cisco, Microsoft, and Apple, as well as the ProTools Jay Gallentine | jayg@zsyst.com As the leader of the integration department, Jay will serve as the lead engineer and department since 2007. His primary duties here are facility design & engineering, Broadcasting and Film Production from the University of Iowa. Jeremy Hauer | jeremyh@zsyst.com Frederick Gotfredson | freddieg@zsyst.com Freddie will function as the primary contact on this project, and his responsibility is to ensure clear communication among all parties and that any customer needs are met in a timely manner. Freddie has a passion for customer service. He brings with him a lifetime of experience in the world of multimedia production and design, having worked as a freelance audio and video producer, as well as a graphic, web, and print designer. - - Z Systems has decades of combined experience in pro video and A/V integration. We are a team and a family. Here are the key Z Systems staff members you will be working with throughout this project: 6/5/20 Marjorie 10 years Our Team inc (see right) 2007713 - Number of years in business: 20 years41 Number of years working with government agencies: Resumes of the project manager and key personnel who will be responsible for performance of any contract resulting from this RFP: Firm ownership and, if incorporated, the state in which date of incorporation: Zdechlik, incorporated on September 1, 1998, in the State of MN Company Background Centerville City Council Chambers Upgrade Z Systems, 4 Page (at D print specialty custom enclosures for the - to design and 3 City of Shorewood City Council Chambers Presentation System / Digital Signage After being presented with various options for upgrading their presentation system, the City of Shorewood chose Z Systems to do the design and install. We installed a training of an HDMI input for the staff table (with Windows 10 telestrator functionality) and a digital signage player in the lobby. City of Ham Lake Council Chambers HD Live Production System The City of Ham Lake had an aging, standard definition live production system and the time had come for an upgrade. After fielding proposals from several different audiovisual integrators, they selected Z Systems. They noted that Z Systems proposal not only had a competitive cost, but that Z Systems was by far the most responsive vendor in terms or making site visits, returning emails and phone calls, as well as checking in to make sure they had no questions or concerns about the proposal.Z Systems procured and integrated all of the equipment in the proposal, which included a Ross Carbonite Switcher with LCS control system, a new presentation system and a new audio system. Although not a part of the original proposal, Z Systems took it upon themselves no cost to Ham Lake) camera cabling, in order to achieve a concealed, professional look. Additionally, Z Systems repurposed some LED buttons which had been installed on the dais and mounted them on a specialty panel in the control room to allow the presentation system to be controlled from the chambers as well as the control room.The installation process started and finished on the exact days which were initially agreed upon. Throughout the process, Z Systems sent daily emails to Ham Lake outlining the work that was done on each day of install, and what was to be done the next day. Ham Lake was so pleased with the quality of work and professionalism, they agreed to take part in a promotional video for Z Systems. - - Z Systems has decades of experience engineering and integrating customized A/V and video solutions. We have worked with city governments, houses of worship, educational institutions, professional sports teams, and Fortune 500 companies. Whatever the job, Z Systems has the experience to get it done correctly, on time and on budget. 6/5/20 Antonen tv.org - Waldren Pat Cook Patrick Greg Lerud Denise Webster pines.mn.us Matt - jim@lmcc lake.mn.us - Scott Denfeld Jim Lundberg Our Work inc 1680 5776 2809 7905 7520 2605 7125 assigned and outcomes, please inquire. ------- Centerville City Council Chambers Upgrade Z Systems, References City of Ham Lake (763) 235dwebster@ci.ham City of Edina (952) 903sdenfeld@edinamn.gov North Metro TV (763) 231mattw@northmetrotv.com City of Shorewood (952) 960glerud@ci.shorewood.m n.us CTV North Suburbs (651) 792pcook@ctvnorthsuburbs.org City of Circle Pines (763) 231pantonen@ci.circle Lake Minnetonka Communications Commission (952) 471For further details, such as project start and end dates, descriptions, staff 5 Page , this PTZ camera Hardware - iZoom one multimedia solution - in - software solution that allows multiple presenters to - HE38 PTZ Camera with NDI - is a unique no Prism DSP with Dante InstaShow InstaShow BenQ Wireless Presentations Solution BenQ present on any device. The simple plug and play operation requires no driver installation or execution and is compatible with any OS or hardware platform. Symetrix Prism DSPs provide sophisticated state of the art audio signal processing at price points that were unimaginable only a few short years ago. The same uncompromising analog and digital design found in the Symetrix top of the line DSPs is now available across the Prism family. NewTek TriCaster Mini 4K The TriCaster Mini from NewTek is a compact, allthat allows you to simultaneously broadcast, stream, and record live productions. The switcher makes it easy to switch between up to eight IP NDI video sources, mix audio, add graphics and titles, and add advanced effects like virtual sets and animated transitions. Using the same intuitive and fully featured control software as the rest of the TriCaster professional line, the TriCaster Mini is suited for both new users and seasoned pros. Panasonic AW The white Panasonic 22x Zoom PTZ Camera with HDMI Output and NDI features a 1/2.3" MOS sensor and outputs over HDMI, or you can use the NDI protocol to stream video and audio, control (IP), tally, and power over a single Ethernet cable. Equipped with a 22x optical zoom, 30x enables you to zoom in on activity in the monitoring area for a closer look. The Dynamic Range Stretch (DRS) minimizes blocked shadows and blown highlights. - - 6/5/20 Featured inc Technologies Centerville City Council Chambers Upgrade Z Systems, 6 Page TV 5 8 Monitor Speakers Monitor 1 Lobby TV Monitor 2 Receiver HDMI Cat5 Receiver HDMI Cat5Receiver HDMI Cat5 Switcher 2x1 HDMI HDMI Cat5 Transmitter Camera 1x4 HDMI Controller DA over Cat5 Receiver HDMI Cat5 Mini 4K TriCaster Panel Custom Remote Switcher Switcher BrightSign HDMI Video Audio DSP PoE Switch - - ) w (8 OFE, Ne 2 PC (OFE) ChambersAux HDMIBrightSign InstaShow Staff Table PTZ Camera PTZ Camera PTZ Camera Mics 6/5/20 System SDI level connectivity HDMI - Audio Other Diagrams Furnished Equipment OFE= Owner Network/PoE Video over Cat5 inc Note This is a highdiagram depicting basic signal flow. Centerville City Council Chambers Upgrade Z Systems, 7 Page to changes major any foresee we and detailed, s is existing microphone with digital signage / bulletin board player the shipped to customer location. - to City of Centerville as engineering labor, as seen on the attached State Contract matching to procurement of the equipment, Z Systems will work with the Leo A Daly architects and billed - microphones be Install is Contingent on City Approving Major Remodel and Prior will microphones, Full tasks new - use of existing - above New 3x Panasonic NDI Cameras w/ Joystick controllerNew NewTek TriCaster 4K Video Switching, Recording and Streaming ApplianceNew workstation deskNew Symetrix Audio DSPNew Wireless Presentation System (for use with BYOD laptops)ReTwoTwo new TVs in the council chambers New soundbar speaker mounted under the large council chambers TVOne new TV in the lobby configuration. Description of SystemScope of Work All tasks relate to the live production system located in the City Council chambers and adjacent Master Control room as well as the TV and digital signage player located in the lobby. No other rooms or equipment are covered in this proposal.Some purchased items may be dropWe will require a secure room at the jobsite to hold uninstalled equipment, tools, materials, drawings, etc. NoteAudiovisual Upgrades Z Systems has worked up a new equipment configuration. Itthisother involved parties on details such as TV placement, camera placement, cabling runs, electrical considerations, etc. Z Systems may also create a CAD drawing of the new system. Thequote. If the City of Centerville opts not to proceed with the proposed AV upgrades, they city will only be billed for engineering work. This means no equipment will be ordered nor will be it be installed or billed.If the City of Centerville opts to proceed with remodel and audiovisual upgrades, Z Systems will initiate the process of procurement and make plans for installation of the new audiovisual system. We will work with Leo A Daly and other involved parties to coordinate the installation process. 6/5/20 inc Project Scope Note!Customer Supplied Equipment A PC for the podium is to be supplied by Centerville IT. Z Systems will provide specifications for a recommended PC configuration.The existing Council Chambers PC may not have to be replaced. Centerville City Council Chambers Upgrade Z Systems, 8 Page . as . used s - re next page others partie iring by w done involved Continued on other and expected to is out installed wiring may be retained or Tear out of existing equipment and - . used. - out. Some out and storage of existing equipment (such as - - be re used depending on final equipment configuration. - and shock mounts to of tools, equipment, and materials to jobsite. Systems will consult on tear Z transport , - process. of final system configuration. Drawings to consist of rack and console elevations, plus block in Chambers. Please note that power will need to be run to each of these TV locations by a jobsite. Please note: We will require a secure area at the jobsite to hold uninstalled equipment, materials Chambers remodel in to - of Site Prep and Install - CAD Drawings diagram showing system connectivity. All A/V equipment in the Council Chambers and Master Control, whether new or not, will be documented in one set of drawingsWorking with architects, electricians and other involved parties on matters such as electrical needs, camera locations, TV locations, other equipment locations, tearmicrophones), etc.Coordinating with Centerville and other involved parties on tearinfrastructure. Dais microphones partInventory and physical examination of new equipment as it arrives at Z Systems.Staging of Load tools, materials, drawings, and similar.Unpacking and installation/placement of new equipment, as indicated on CAD drawings. Some legacy equipment, such as audio speakers, may be reHanging of three new cameras. Final locations to be coordinated with customer Hanging of TVs licensed electrician.Labeling and dressing of power cords.All wiring, as indicated on CAD drawings.Misc. labeling of equipment as required.Coordination with Centerville IT on user account and installed software for Dais PC.Hanging of "Lobby" TV. Tasks In Advance of InstallOnCouncil Lobby 6/5/20 inc Project Scope Centerville City Council Chambers Upgrade Z Systems, 9 Page rated rated - - depth training. - room conduit runs, as required. - - hour overview for customer on use of new live production system. This will include a general - down and removal of legacy Master Control system furniture. Furniture to be stacked in a nearby - - assembly of ceiling and cleanup as required. depth TriCaster training. Depending on the level of competency to which they aspire, customer may wish to - - Breaklocation with no further attention given it.Misc. vacuuming of Master Control floor, as required.Misc. labeling of interCable pull of new wiring between Master Control and the Council Chambers. The need for plenumcabling is assumed.Cable pull of new wiring between Master Control and the Lobby TV location. The need for plenumcabling is also assumed here.ReUnpacking and assembly of new furniture.Testing and calibration of completed system. Up to a fourintroduction to the TriCaster interface, as well as the basics of the TriCaster, including: Recording, titling, switching, and other basic tasks. with the TriCaster. This will not constitute detailed, inCustomer is welcome to pursue such detailed training with others.Full system documentation.All project management.Maintenance/troubleshooting/upgrades on all existing equipment. This equipment is assumed to be in proper working order.Installation of any 120 Volt electrical receptacles. This work must be performed by a licensed electrician.Inpursue this separately. Master Control Placement of equipment on and around new furniture, as indicated on CAD drawings.OverallScope does NOT Include:All tasks not included on scope are gladly available on a time and materials basis.Scope does not include any tasks not specifically mentioned above. In addition, scope does not include the following: 6/5/20 Exclusions inc Project Scope/ Centerville City Council Chambers Upgrade Z Systems, 10 Page proceed will install andin Fall of 2020, depending on when begin the integration and installation process. work is expected to be completed on this project July, - equipment, and this information into account and get to work drafting an outline and sketch of your new all of What do you like about your current system?What kind of functionality do you want to achieve with your new system?What is your timeline to complete this project, and what is your expected budget? 2020 - 1.2.3.4. We meet with you at your facility, discuss your current system and take as many photos as we can to get an idea of exactly what equipment you have, how it is installed, and where it is located. We sit down with you and discuss:We take system. This includes equipment, basic connectivity diagrams or flowcharts, and any optional functionality or equipment requested by you.We meet you again to make sure that our proposed concept is exactly what you are looking for. Then we make revisions, if need be.You are presented with a formal proposal. We make detailed engineering plans and equipment lists in preparation for install and procurement. The customer indicates they are prepared to move ahead with the project by signing the proposal, and paying any down payments, if necessary.Before the procurement of your new equipment begins, the account manager, lead engineer and president of Z Systems sign off on the project to make sure no details are missed.We order your After integration is complete, training begins, and we make sure you and your staff know how to use your new system. ngineering and design phase will begin, working with all involved parties such as Leo A Daly Architects. Our Process 1.2.3.4.5.6.7.8.Next Steps June/July Centerville City Council will review the current proposal.EIf City of Centerville approves remodel and audiovisual upgrades, procurement Fall 2020 If project is approved in remodel work is complete. 6/5/20 Current Step inc Next Steps Our Process / Centerville City Council Chambers Upgrade Z Systems, CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: June 10, 2020 Administration IX.2 TITLE OF ISSUE: Sewer Charge Rebates BACKGROUND AND SUPPLEMENTAL INFORMATION: By order of the governor, bars, restaurants and other non-essential businesses were closed for a period of two months. The city charges sewer, water and stormwater fees to businesses on both a lump sum and per gallon basis. The water base rate helps pay for fire protection, which remained in place during the shut down. Storm water charges are for infrastructure to convey runoff; again, something which still took place during the shut down. Sewer service, however, as not utilized by these businesses, as there were no customers or employees in the buildings. Therefore, it may be argued that these fees should be waived. Staff is asking if the City Council would like to explore rebates of the flat rate sewer charge for the two months in which these businesses were unable to operate, in an effort to assist businesses affected by the restrictions placed on them by the government's response to the pandemic. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Discussion item only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ TO: Mark Statz, Centerville Administrator Patrick Antonen, Circle Pines Administrator FROM: Chief Lundstrom RE: Retirement DATE: May 29, 2020 I have decided that I will retire after 31 years in the fire service. Please accept this as my official 30 day notice of resignation from the Centennial Fire District. My last full day of work will be Tuesday June 30, 2020. I will be preparing Chief Peil to take over my duties. Sincerely, Harlan Lundstrom Fire Chief