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Home My WebLink About2020-07-01 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, July 1, 2020 6:30 p.m. Join Zoom Meeting https://us02web.zoom.us/j/173583122 Meeting ID: 173 583 122 One tap mobile +13126266799, 173583122# US (Chicago) COMMITTEE MEETING I.CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None. IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. Music in the Park VI. COMMITTEE BUSINESS (NEW) 1. None. VII. APPROVAL OF MINUTES 1. June 3, 2020 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. 2. IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS www.centervillemn.com CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: July 1, 2020 Parks V.1 TITLE OF ISSUE: Music in the Park 2020 BACKGROUND AND SUPPLEMENTAL INFORMATION: The committee should discuss the logistics of the Music in the Park program for 2020 in light of the latest governor's orders related to COVID-19. The governor's orders allow up to 250 people for "outdoor entertainment and concerts" with social distancing practices in place. We could begin the season on Tuesday, July 7. An 8 week schedule would have the last date on August 25. Sunset on July 7 will be 9:01 PM; on August 25 it will be at 8:01 PM. Discussion points may include: shortened season, earlier starts, adding Thursday dates to shorten season, but get more acts, etc. COVID-19 precautions should also be discussed. The city has hand sanitizing stations that would be available as well as masks to hand out (even if we don't require them). COST AND SOURCE(S) OF FUNDING: Budgeted Expense REQUESTED ACTION: Motion to move forward with Music in the Park with the following changes to the schedule and logistics __________________. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City held a scheduled meeting on June 3, 2020 via Zoom Meeting (ID: 173 583 122) Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Chris Bettinger Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Committee Member Brian Peterson Also Present: Mark Statz, City Administrator/Engineer Absent: Michelle Lasko, Council Member Liaison I. CALL TO ORDER Committee Member Chairman, Kevin Waeghe, called the June 3, 2020 Meeting of the Parks & Recreation Committee to order at 6:38 p.m. via Zoom. Results of the roll call are shown above. Mayor D. Love appeared before the Committee to thanked the members for their involvement and commitment to the city. He informed them that he dropped off face masks at the city hall with the city logo on them for each of the members and to share his vision of placing a sculpture in Cornerstone Park which would serve as the focal point of the city. II. APPROVAL OF AGENDA Motion made by Committee Member Seeley, seconded by Committee Member Waeghe to approve the agenda as published. All in favor. Motion carried. III. APPEARANCES 1. EDA Vice-President Weatherhead was present and provided the Committee with an overview of Accomplishments and Objectives for 2020 and beyond. Objectives included marketing, eetention and promotion for potential new businesses and current businesses. Each member received a copy City of Centerville Park & Recreation Committee June 3, 2020 IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS 1. Music in the Park Discussion ensued regarding the viability of the Music in the Park program for 2020. Motion made by Committee Member Waeghe, seconded by Committee Member Errickson- Grahek, to postpone Music in the Park until such events. All in favor. Motion carried. To be placed on the July Agenda to determine whether to proceed or cancel event for 2020. 2. Request for Use of Laurie LaMotte Park Baseball Fields The Centennial Little League submitted their COVID-19 Operations Plan and requested the use of the ballfields for practices only; no games allowed at this time. Motion made by Committee Member Waeghe, seconded by Committee Member Peterson to approve the request of the Centennial Little league for use of the Laurie LaMotte Park ballfields for practices, under COVID-19 restrictions. All in favor. Motion carried. VI. NEW COMMITTEE BUSINESS 1. Bald Eagle Water Ski Show The Bald Eagle Waterski Club requested to use Trailside Park for conducting practices, under the COVID-19 restrictions. Motion made by Committee Member Peterson, seconded by Committee Member Seeley to Recommend to City Council the use of Trailside Park by the Bald Eagle Water Ski Club for Practices, Adhering to the Submitted COVID-19 Operations Plan. All in favor. Motion carried. VI. APPROVAL OF PREVIOUS MINUTES 1. April 1, 2020 Parks & Recreation Committee Meeting Minutes Motion made by Committee Member Waeghe, seconded by Committee Member Errickson- Grahek to Approve the April 1, 2020 P & R Committee Meeting Minutes, with 2 corrections: tween Committee & Chairman, and Item V. Unfinished Business, 3.b. reverse the words 2. May 6, 2020 Parks & Recreation Committee Meeting Minutes Page 2 of 4 City of Centerville Park & Recreation Committee June 3, 2020 Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger, to Approve the May 6, 2020 P & R Committee Meeting Minutes with Following four (4) corrections: Item I. Call to Order, rem between Committee & Freiermuth, Item V. nd second to the last line of the 2 motion after NOTE. All in favor. Motion carried. VII. UPDATES/ANNOUNCEMENTS 1. a. City Hall will continue to be closed to the public during the COVID-19 virus. However, will be opening on June 26 for absentee voting. b. Public Works - has been staggering shifts so that at least two (2) staff members are available and not to potentially infect each other. c. been placed and Staff will be placing social distancing signage in the parks. d. ssion meetings will continue to be held via Zoom. The meetings are cablecast live on North Metro TV and streamed on their website. e. Park & Recreation Activities: Fete des Lacs - cancelled for 2020, every e festival be one to remember. City Administrator Statz coined the phrase and the Street Market has a good foundation for implementation in 2021. Unfinished Committee Business f. Street Light Donation - New street light(s) in city hall parking lot (to be complete in conjunction with the City Hall renovation). g. Drinking Fountains by warming house (LaMotte): Exterior - obtained parts and has been repaired by Public Works; Interior h. has been additional graffiti found and the police are investigating. i. 2. VIII. ACTION ITEMS REVIEW - TABLED TO JULY MEETING X. AGENDA ITEMS FOR JULY MEETING Under UNFINISHED BUSINESS: Page 3 of 4 City of Centerville Park & Recreation Committee June 3, 2020 1. Music in the Park XI. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Waeghe to adjourn the June 3, 2020 meeting at 8:04 p.m. Respectfully submitted by Linda Neudecker, Recorder Ȋ Page 4 of 4 ACTION ITEMS PARKS RECREATION Assigned PersonDate #ItemStatusAction Rebranding on-hold due to COVID-19 budget concerns. Website redesign is moving forward, however. Parks page P & R Web Site Pages - Committee InputStaffOpenwill be part of discussion. 16-026On-Going Status of P & R Committee Member Statz sent application to several residents recently VacancyStaffOn-GoingOpeninterested in city issues. 16-031 Interpretive Sign Maintenance, Hidden Signs have been ordered! New posts and mounting Spring Park & Trail Side ParkStaffOn-Goinghardware will be included. 18-011 Evaluate Proposed P & R Events Calendar for 2019 (Booklets record details, cost, feedback, suggestions and timelines) - Need a Co-ChairHeidi E-GOn-GoingOpen 19-003 Cost & Location to Add Lights for Sledding Contractor will be given notice to proceed after July 8 CC HillP. PalzerOpenmeeting. 19-011 Master P & R Trail Plan - Review Park MapsM. StatzOn-holdOpenOn-hold due to COVID-19 Workload. 19-013 January, Main Street MarketM. Statz2021OpenPostponed until 2021. Should begin planning in January 19-014 Basketball Court Renovation (Submit Nomination for Refurbished or a Grant for a February, New CourtM. Statz2021OpenShould look to submit grant application in 2021. 19-020 Handicap Swing to Hold WheelchairsK. FreiermuthMarch, 2020Open 19-022 Review if all Parks are Handicap P.W. Accessible, Including Paths to Playground Staff/CommittStaff will present evaluation of parks/equipment at August Equipmentee MembersAugust, 2020Openmeeting. 19-023 Fete des Lacs - Confirm Dates & Schedule of Activities(On-Going)CloseEvent cancelled for 2020 19-032 Centennial Lakes Little League - Park Authorized use at last meeting. Awaiting schedule for 2020 Facility Application(On-Going)summer 19-036 Fete des Lacs Runs - Have the 8K Run Certified and Increase the Budget to Cover the Additional Expense(On-going)CloseEvent cancelled for 2020 20-003 Following December 4, 2019 MeetingPage 1