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HomeMy WebLinkAbout2020-05-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & COUNCIL MEETING May 13, 2020 5:00 p.m./6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Council Meeting on May 13, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626- 6799. The meeting was also live streamed by North Metro TV. COUNCIL WORK SESSION I. CALL TO ORDER Mayor Love called the work session to order at 5:00 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso (Arrived 5:05 p.m.) Council Member Tom Wilharber ABSENT: None STAFF: City Administrator Mark Statz *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. ITEMS OF DISCUSSION 1. Ambulance Service a. Allina (5:00) Susan Long, Kevin Miller b. M Health (HealthEast) (5:45), David Mattes, Tom Edminson, Tom Dunn, Nicholas Lesch, Kevin Kane Presentations were given by both Allina and M Health regarding their capabilities and plans to serve the City of Centerville with Ambulance Service. Council was afforded an opportunity to ask questions of each group. 2. Administrator Review Process Lengthy discussion was had regarding the process, how often (monthly/quarterly), micromanaging, template of four (4) goals (what is being completed well and items that could be approved upon), Personnel Board, Attorney Glaser’s role, confidentiality, reporting to Council, state statutes and internal processes. Attorney Glaser stated that these items would then become a part of the Administrator’s annual review. Consensus was to pursue a program of reviews on a quarterly basis. City of Centerville Council Meeting Minutes May 13, 2020 III. ADJOURNMENT Mayor Love Adjourned the work session at 6:23 p.m. COUNCIL I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser *Note that “present” is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Council Member Lakso requested an update of Governor Walz’ meeting. Administrator Statz stated that the two (2) voided E-Checks should not be voided under the Consent Agenda, Item #1. Motion by Council Member Montain, seconded by Council Member to Lakso Approve the Agenda with the Above Stated Modifications. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARINGS – LOCAL BOARD OF APPEAL & EQUALIZATION (6:30 P.M.) Page 2 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor D. Love, Council Members Russ Koski, Michelle Lakso, Matt Montain, Tom Wilharber, City Administrator Mark Statz, City Attorney Kurt Glaser, City Assessor Ken Tolzmann and Theodore Anderson, Anoka County Property Tax Division were all present. 1. Mr. Ken Tolzmann Assessor Tolzmann stated that Minnesota Statutes establishes specific requirements for the property. He stated that the law requires that all real property be valued at market value, which is defined as the usual or most likely selling price as of January 2, 2020. The estimated market values established for the 2020 assessments are based upon qualified sales of Centerville properties taking place from October 1, 2018 through September 30, 2019. He also stated that from this sales information, the mass appraisal system is used to determine individual property values. Property owners who have questions or concerns regarding the market value set for their property were asked to contact me prior to this meeting allowing him the opportunity to answer any questions they might have. Assessor Tolzmann stated that many questions are resolved prior to this evening’s meeting. He stated that if he is unable to resolve the issue to the property owner’s satisfaction, the appeal may be brought before the Board this evening. Assessor Tolzmann stated that State Statutes requires all real property within the City to be valued at market value as of the January 2, 2020 and that same has been met. He stated that based on 41 qualified sales within Centerville during the sales period, and after value adjustments were made accordingly by zone, the final result was an assessment that qualifies as “excellent” in the eyes of the Minnesota Dept. of Revenue with a median sales ratio of 94.56%, a coefficient of dispersion (COD) of 4.07, and a Price Related Differential of 100. He also stated that this compares with an overall Anoka County Ratio of 94.45% and a COD of 7.46. Assessor Tolzmann stated that with respect to the overall growth in market value/tax base of the City for this year, those figures will be provided at a later date by Anoka County due to a new database this year. He also stated that with the current COVID-19 situation, and its effect on the market value of properties within the City that its effects would not be fully known until there can be an analysis of sales taking place between October 1, 2019 and September 30, 2020. He also stated that those values will be posted on January 2, 2021. Assessor Tolzmann concluded by saying that he had included the Minneapolis Association of Realtors Residential Real Estate Report (MAAR) in his report which included historical data surrounding the state of real estate market in Centerville and entire area. He stated that the 2019 reports states that the market values increased by 3.7% in Centerville last year and that the median sales price went from $263,250 in 2017, to $273,000 in 2019. The MAAR also noted that home values in Centerville have increased by 22.4% in the past 5 years which is good news for those residents that desire to sell their home. He also thanked Council for their continued support and stated that if any resident had questions to contact him during regular hours, he can schedule evening or weekend appointments also. Motion by Council Member Wilharber, seconded by Council Member Koski to Open the Board of Appeals & Equalization meeting at 6:40 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. Page 3 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Administrator Statz stated that there was a list of appeals that Assessor Tolzmann has taken care of prior to this evening’s meeting. Mayor Love provided an opportunity for the public to provide input and hearing no comments stated that the meeting would be left open for a short period. He asked if Council Members had any questions. Council Member Wilharber asked Assessor Tolzmann what caused those appeals and Assessor Tolzmann stated that there were errors in the computerized system which needed to be corrected with Anoka County. Administrator Statz stated that he would read into the minutes those amendments following the public comment portion of the meeting. Mayor Wilharber asked how many individuals had contacted him. Assessor Tolzmann stated that for the most part the year was quiet and the errors that he is seeking board action this evening were due to a computation error in the valuation. Motion by Council Member Wilharber, seconded by Council Member Montain to Close the Board of Appeals & Equalization meeting at 6:43 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain and Wilharber voted in favor. Motion carried. Mayor Love thanked Assessor Tolzmann for his attendance of the meeting and Administrator Statz read into the minutes the following appeals: Brickner, PIN #23-31-22-23-0064, Land $375,500, Building $504,400, Total $880,100, no change; Johnson, PIN #14-31-22-33-0025, Land $91,900, Building $328,200, Total $420,100, Land $91,900, Building $310,400, Total $402,300, Change Amount -$17,800 correction to building EYB; Polar Pride, PIN #23-31-22-14-0018, Land $119,600, Building $1,234,500, Total $1,363,100, Land $119,600, Building $840,500, Total $960,100, Change Amount -$403,000 Correction to Cama; Drilling & Tirokomos, PIN #23-31- 22-12-0091, Land $104,000, Building $1,063,300, Total $1,167,300, Land $104,000, Building $959,000, Total $1,063,000, Change Amount -$104,300 Correction to Cama; Skudlarek, PIN #14- 31-22-31-0041, Land $101,200, Building $437,600, Total $538,800, Land $101,200, Building $408,100, Total $509,300, Change Amount -$29,500 Correction to Cama; Paar, PIN #23-31-22- 31-0054, Land $64,300, Building $286,800, Total $351,100, Land $64,300, Building $268,300, Total $332,600, Change Amount -$18,500, Correction to Basement Finish; Nelson, PIN #26-31- 22-22-0019, Land $82,800, Building $392,700, Total $475,500, Land $82,800, Land $369,500, Total $452,300, Change Amount -$23,200 Grade 5 Now 4.5. Mayor Love asked about the errors to Polar Pride and Drilling & Tirokomos as they are substantial errors. Assessor Tolzmann stated that they were computer errors. VI. APPROVAL OF THE MINUTES 1. February 26, 2020 City Council WS, Council & Closed Executive Session Meeting Minutes Page 4 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Council Member Lakso requested that on Page 6, third paragraph, within the last sentence the last name of Brickman be modified to Brickner. City Attorney Glaser requested that a motion be added on page 13 following the language: Attorney Glaser announced that in Closed Session, Council moved to adopt the proposed contract in the packet on a unanimous vote and to add the following motion: During the Closed Executive Session the following action occurred, Motion by Mayor Paar, seconded by Council Member Koski to Adopt the Proposed Contact for the City Administrator. All in favor. Motion carried. Motion by Council Member Lakso, seconded by Council Member Koski to Approve the Presented City Council WS, Council & Closed Executive Session Meeting Minutes with the Above Stated Changes. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, and Montain voted in favor & Wilharber abstained. Motion carried. 1. March 11, 2020 City Council Meeting Minutes Council Member Lakso requested that the last name of Brickman be changed to Brickner of 1580 Sorel Street. Council Member Lakso stated that page 9 of 18, paragraphs 3 and 4 should note Mr. Nicks rather than Mr. Brickner. Council Member Lakso also desired for the language on page 18 to be cleaned up regarding her and Council Member Montain’s comments. Motion by Council Member Lakso, seconded by Council Member Koski to Approve the Presented Minutes with the Amendments Stated Above. Attorney Glaser stated that if Council Member Lakso felt that the minutes regarding her and Council Member Montain’s comments were sloppy that she could table the item, allow staff to review the tape, correct them, and again place them on the agenda for consideration at Council’s next meeting. Council Member Lakso Amended her Motion to Table the March 11, 2020 City Council Meeting Minutes until They Received Additional Review From Staff and Returned on the Next Agenda for Consideration. Council Member Koski Accepted the Amendment to the Motion. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, and Montain voted in favor & Wilharber abstained. Motion carried. VII. CONSENT AGENDA 1. City of Centerville through May 7, 2020 Claims (Check #33419-33966 with Voided Check #33419) & (1515E-1519E with Voided E001516 & 001517) 2. Centennial Lake Police Department Claims through April 29, 2020 (Check #13178-13195, Check #13183-13185 Payroll & EFT #2020011-2020014) 3. Centennial Fire District Claims thru April 21, 2020 (Check #8802-8809), Check #8797-8801 Payroll, & WEX Bank 4. Encroachment Agreement – 7060 Cottonwood Court – Fountain Page 5 of 16 City of Centerville Council Meeting Minutes May 13, 2020 5. Encroachment Agreement – 7230 Brian Drive – Fence 6. Encroachment Agreement – 6959 Meadow Circle – Fence 7. Encroachment Agreement – 6972 Brian Drive – Shed 8. 7 th Rider to Agreement – St. Paul Regional Water Service – LaMotte Irrigation Expansion 9. Resolution #20-0XX Supporting Community Access Television 10. Contractor’s Request for Payment #1 – A-1 Excavating – Downtown Street and Utility Project. 11. Fete des Lacs Cancellation VIII. OLD BUSINESS Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Council Member Montain requested pulling Item #4 & #8 for additional discussion. Council Member Lakso requested pulling Item #11 for additional discussion. Motion by Council Member Koski, seconded by Council Member Wilharber to Approve Items #1-3, 5-7 & 9-10 of the Consent Agenda as Presented. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Montain desired to obtain Rice Creek Watershed consideration prior to approval. He stated that he had no issues with the encroachment agreement. Administrator Statz stated that the City’s MS4 requires the City to have responsibility for ensuring that storm ponds are functioning properly and are properly maintained, but RCWD also has that same authority so there are overlapping responsibilities and it may be good to obtain their opinion. Administrator Statz stated that he had yet to receive an opinion from them. Motion by Council Member Wilharber, seconded by Council Member Koski to Table Item #4, Encroachment Agreement – 7060 Cottonwood Court – Fountain. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Montain stated that he pulled Item #8 because he has not had an opportunity to review Riders 1-6 and had concerns regarding language in the proposed rider regarding damages and the language utilized. Motion by Council Member Montain, seconded by Council Member Koski to Table Item #8, 7 th Rider to Agreement – St. Paul Regional Water Service – LaMotte Irrigation Expansion Until the Next Meeting Where all Riders Would be Available for Review. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Lakso stated that she pulled Item #11 as she desired additional discussion regarding Fete des Lacs. She felt that the decision to cancel the Festival should be turned by to Page 6 of 16 City of Centerville Council Meeting Minutes May 13, 2020 the Festival Committee to consider some other way of honoring the spirit of the City. She provided several suggestions such as the week of the celebration to provide a magnet to residents, local business trinkets, organizing leaving lights on for an evening, etc. Allowing residents to feel that they are coming together during this difficult time. She felt that there were very creative minds on the Festival Committee and that they could come up with something. Mayor Love thanked Council Member Lakso for her thoughts and feedback. Council Member Koski also felt that maybe obtaining ideas from the residents would be good input. Council Member Wilharber stated that he would be participating in an upcoming Centerville Lion meeting where additional discussions will be had regarding the Festival and he will report back to the Council with their recommendations. Mayor Love stated that there was a potential for a second wave of the virus expected in the early fall, he wanted to honor the Committee’s time and dedication, he was open ideas dependent upon the outcome of the virus, Governors’ Orders, etc. He stated that the Committee needed to go forward on planning or not planning events for the scheduled celebration which including providing refunds for those events that are known not to take place and alike. Council Member Lakso stated that she felt that the term “cancel” should not be used as something smaller could be planned. Council Member Wilharber disagreed stating that there were so many unknowns and that it would be better to cancel the Festival for 2020 and begin planning a “Bigger and Better 2021”. Council Member Koski stated that the event as known needed to be cancelled but that was not saying that something different could not be done. Council Member Montain stated that the Festival for 2021 should be considered during the budgeting period. Mayor Love stated that he respected the work of the Festival Committee, they are dedicated and that they have been planning since February. He stated that a large number of people and organizations come together to organize the event(s). He also stated that if things are better in September or October they will plan something. Motion by Mayor Love, seconded by Council Member Koski to Approve Item #11, Fete des Lacs Cancellation for July as Currently Scheduled. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. VIII. OLD BUSINESS 1. LaMotte Park Stormwater Irrigation System Expansion - Award of Bid Administrator Statz stated that consideration of awarding the contract for this project is on Council’s agenda this evening and he provided some background of the project. When in the City first planned the Downtown Redevelopment Project in 2005-2006, then the economy declined and the City was looking at maximizing the amount of land that was available for development and Staff devised, at that time, a state of the art storm water reuse system (irrigation) from stormwater/ponding. He explained that the system allowed stormwater credits that did not require raingardens, ponding, etc. for other street projects and the Centerville Road project. He reported that the City has currently used all of its existing credits and again was looking for a way to obtain credits for the Downtown Street Improvement Project as streets will be widened, hammerheads Page 7 of 16 City of Centerville Council Meeting Minutes May 13, 2020 will be added along with additional parking spaces (impervious surface treatment). He stated that when the original system was built a large pipe was run along Centerville Road to the Regional pond and it was built to a capacity of handling a total of eleven (11) sprinkler heads but due to budgetary concerns only eight (8) were originally installed. He stated that staff would like to gain three (3) additional sprinkler heads by installing an additional sprinkler head installed at Laurie LaMotte Park, piping and a sprinkler head to be installed at Hidden Spring Park which would be the base bid for the project. He went on to state that staff felt that additional sprinkler systems could be installed which would provide water to three (3) private property owners (St. Paul Regional Water, Metropolitan Council and the Church of St. Genevieve) of which this would be alternate to the bid and contingent upon individual agreements with these property owners to cover liability, ownership, etc. He stated that the additional coverage of LaMotte Park and Hidden Spring Park would allow for enough credits to complete the Downtown Street Project without having to construct the raingardens, ponding, etc. that would be required. He also stated that is the importance of moving forward with Downtown Street Project. He stated if the City cannot come to an agreement with the three organizations it would not hinder the project going forward but in the future is could affect some projects. Administrator Statz reminded Council that the City was successful in receiving grant funding for the expansion from Met. Council - $100,000 and RCWD - $32,000. He stated that $33,000 of funding would come from the Stormwater Fund and was a matching amount required by the Met. Council grant. Council Member Montain stated he was fine with the base bid but without reviewing the other riders that are in effect with St. Paul Regional Water he would not vote in favor of the alternate bid at this time. He also requested additional information on projects completed in the past where credits were utilized, the credit system, etc. Council Member Wilharber stated that he felt it was a win-win situation. Council Member Lakso felt that it was a part of the original investment to keep the system operational with future upgrades and stated that the funding was well managed. She concurred with Council Member Montain. Council Member Koski questioned the geographical location of the system and proposed additions. Administrator Statz presented an aerial photo for discussion. He stated that the pond was located in the Rice Creek Regional Park, stormwater drains into a large pipe and into a ditch on the south side of town (south of Main Street). He stated that most of east of Centerville Road and Hunters Crossing drain here. He stated that if credits are used they must be within the area but that it was a rather large area. Council Member Koski asked the amount of credits that the City was attempting to achieve for future projects. Administrator Statz stated that it is a balancing act as the more water there is the better it is for the system and credits. He stated that adding impervious surface adds more storm water. Council Member Koski asked if the City could share water and drainage with Lino Lakes. Administrator Statz stated that there is only one park with close proximity that this could be done and that is LaMotte Park in Lino Lakes due to the geographic nature of the infrastructure. He also stated that if Block 7 were to remain vacant and the City desired to irrigate that it would also be difficult to accomplish due to the proximity and that is why the three (3) private parcels were chosen. He stated that discussions were held with Anoka County Page 8 of 16 City of Centerville Council Meeting Minutes May 13, 2020 for some irrigation in their Regional Park but they were hesitant due to the planting of prairie/native plantings that were to grow naturally. Administrator Statz stated that he feels that the individual land owners that were chosen were good partners and the City would have a good chance of securing agreements. Administrator Statz explained that St. Paul Regional Water has a pipe that goes from Centerville to the Vadnais Heights area and they completed a study that determined that they should keep that pipe and infrastructure on their lakeshore property, however the inlet out in the lake will be removed this year. Mayor Love appreciated the foresight of Staff in forward thinking regarding credits and upcoming projects. Motion by Council Member Wilharber, seconded by Council Member Koski to Award the LaMotte Park Stormwater Irrigation System Expansion Project to Peterson Companies as Presented. Council Member Montain questioned whether the motion was contingent upon agreement with the three (3) individual property owners (St. Paul Water, Metropolitan Council & Church of St. Genevieve)? Council Member Wilharber concurred along with Council Member Koski. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 2. Revisions to List of Res. #20-0XX - Appointments Administrator Statz stated that there was a question regarding discussion of Council Member Koski versus Council Member Montain being appointed as Acting Mayor. He stated that he felt that Council Member Montain had more years of service on Council and Committees than Council Member Koski. Council concurred. Council Member Lakso suggested that the Signature Line denote Mayor Love rather than Mayor Paar. Motion by Council Member Koski, seconded by Council Member Lakso to Adopt Res. #20- 015 – Re-Appointments with the Above Stated Modifications. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 3. City Hall Renovation a. Leo A Daly Scope b. Stantec Scope Administrator Statz stated that at the previous work session discussions took place regarding the City Hall proposed renovations and consensus was to move forward with a $300,000 scope of work which included HVAC, security, audio/visual and Council Chambers updates/renovations. Staff requested that both of the above consultants submit proposals accordingly and they are in Council’s packet for review. He stated that the grayed portion of the proposed site for renovations was the $300,000 renovations. He reminded Council that the HVAC does not cover the fire Page 9 of 16 City of Centerville Council Meeting Minutes May 13, 2020 department’s apparatus bay and would correct the timer situation between Council Chambers and City Hall at the same time. Motion by Council Member Wilharber, seconded by Council Member Koski to approve the scope and fee proposals from Leo A Daly and Stantec, respectively, for the design, bidding and construction administration of the city hall renovation project. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. st 4. Old Mill Estates 1 Addition – Developer’s Agreement Revisions Administrator Statz stated that the sidewalk and trail are behind in schedule and were slated to be completed last fall. He stated that the developer is requesting an extension to this fall. He stated that staff is in favor of this request. Council Member Wilharber had concerns regarding drainage along the rear of property owner’s yards on Revoir Street that backup to the development and asked if correction had been made. City Administrator Statz stated with this extension to the time lines for the development, the developer has committed to keeping the area pumped down. The city has a program for all residents in Centerville who wish to improve their backyard drainage issues with the City participating at 25% and the remaining amount could be assessed to the property but all residents on the project would need to participate. Administrator Statz stated that surface water does drain on to those properties. He stated that it is felt that with phase II of the development some relief should be experienced by these property owners. Council Member Montain stated that currently it has been very dry and asked who was monitoring the area. Administrator Statz stated that the Developer has committed to completing this work and that there were two (2) other drains in the area that would handle flowage. Administrator Statz stated that abutting property owners may say they are experiencing saturation issues which they have all along like numerous other developments in town. Mayor Love stated that he has had an opportunity to meeting with at least one property owners who believe that they are impacted by the drainage, he has received history from that same owner and is happy to see the Developer’s letter stating their commitment to the issue. Mayor Love stated that he felt that phase II’s proposed drain tile will assist in the drainage issues. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve the st Developer’s Request to Amend the Old Mill Estates 1 Addition Developer’s Agreement As Requested in their Letter Dated May 5, 2020. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. st Attorney Glaser stated that an Amended Developer’s Agreement for the 1 Addition would be submitted for consideration at Council’s May 27, 2020 meeting and placed on the Consent Agenda for consideration. Page 10 of 16 City of Centerville Council Meeting Minutes May 13, 2020 NEW BUSINESS st 1. Ordinance #XX – Driveway Regulation Adjustments (1 Reading) Administrator Statz stated that the Planning & Zoning Commission recommended that Council consider the submitted Amendments to the current code that involved width, location and definitions relating to driveways. He stated that they are continuing to work on additional modifications to related portions of the code. He stated that they are recommending increasing the maximum size of the driveway’s width to be the same size of the garage but with a maximum of 32’ at curb rather than current code requirement of not to exceed 24’ at curb. He also stated that he has received numerous requests for larger than 24’ at curb driveways and that is why the Commission took up the issue. Council Liaison Koski stated that a large amount of discussion was had regarding this item along with types of vehicles (commercial/non-commercial, how many, etc.) could be parked on the property and that additional recommendations will be brought forward by the Commission. He praised the Commission for their diligence. Council Member Lakso questioned whether there had been many requests for variances and whether that was what precipitated this modification. Again, Administrator Statz stated not variances but requests. rd 2. Pheasant Marsh 3 Addition a. Easement Agreement rd Administrator Statz stated that the last item that was outstanding with the Pheasant Marsh 3 Addition development was a trail easement on a property. He stated that the homeowner graciously provided agreement for the easement agreement without a fee and was approved earlier on the Consent Agenda. He stated that once the easement has been approved by Council, a complete release of their Letter of Credit was appropriate. Council Member Montain stated that he appreciated Staff’s approach to first speaking with the homeowner. Council Member Lakso thanked the homeowner as this was the Developer’s mistake and not theirs. Council Member Koski echoed both Council Members Montain and Lakso’s comments and stated that he is glad that this development is completed. b. Letter of Credit Release Mayor Love asked if both items could be voted on together and City Attorney Glaser concurred. Council Member Wilharber asked who owned the remaining undeveloped lots within the development and Administrator Statz stated that they were all sold. Motion by Council Member Wilharber, seconded by Council Member Lakso to Approve the Trail Easement as Submitted and have it Recorded Along with Releasing the Letter of Credit as Presented. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Page 11 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor Love stated he was also happy to have this development completed. 3. Ad Hoc Council Committees Administrator Statz stated that it came to his mind that he should obtain Council’s opinion on whether they desired to organize Ad Hoc Council Committees to address the following items. a. City Hall Renovation He felt that Council may desire to provide input regard features/processes associated with the following items. He stated that he felt that it would be helpful to work with two (2) Council rather than five (5) Council Members and bringing items to a Council meeting that say may involve color choices associated with paint or carpet or would Council prefer larger issues to participate in that could come before the entire Council. b. Public Nuisance/Code Enforcement He felt that with this item it would be if residents did not feel that an issue was being handled appropriately by Staff. He also stated that Council may receive emails from residents regarding issues and respond, each in a different way regarding an issue. He also stated that he did not want to be put in a position to potentially break open meeting laws by discussing items with more than two (2) Council Members. Administrator Statz stated that there is an appeal process to the Zoning Administrator and the P & Z Commission acts as that appeal board. c. Rebranding Mayor Love felt that this item was placed on hold and that the only thing there was to do regarding the item was to replace Mayor Paar for the Ad Hoc Committee when the time arose. Lengthy discussion ensued, Council concern over possible open meeting law violations, confidence in Administrator Statz’s judgement along with Staff’s. Some suggestions were received to utilize the Centennial Lakes Police Department or the Centennial Fire District regarding code enforcement issues and a Council Member questioned whether other communities utilize Committee’s similarly. Attorney Glaser stated that other communities do utilize these types of Committee for numerous things and it is just preference of Council. Council Member Lakso suggested the use of Survey Monkey and Attorney Glaser advised against as Council discussions should take place in a public forum allowing for input by the public and transparency. Council Member Lakso desired for no additional meetings during the month if possible. Council consensus was not to micromanage the Administrator as he was hired to perform duties and his judgement was trusted. A Council Member stated that input from Staff should be obtained regarding the above stated items. Administrator Statz stated that if he felt there was a larger item he would include it on an Agenda for Council consideration. Page 12 of 16 City of Centerville Council Meeting Minutes May 13, 2020 Mayor Love recognized Mr. King, 1724 Sorel Street: Mr. King stated that with the Public Safety being the largest part of the City’s budget there were not enough complaints to warrant their services, it may send the wrong message and he felt that the appeals process could handle the situations that arise as during his tenure there were none. He did state that if it were necessary staff should utilize the Centennial Lakes Police Department along with Attorney Glaser. Attorney Glaser stated that he generally gets involved if prosecution is necessary for a violation. Administrator Statz stated that Staff does not provide direction of enforcement of laws to the Centennial Lakes Police Department. They on occasion do alert a residents that there is a code violation on their property and to take care of it. He stated that the City also notifies residents of code violations. He stated that City Staff and CLPD work in conjunction so duplication of services is not completed and if needed for enforcement purposes Staff requests their presence on site. Mayor Love stated that Administrator Statz had forwarded his report several hours prior to the meeting. However, Governor Walz held a press conference just prior to the meeting and he requested that City Attorney Glaser provide an update. Attorney Glaser stated that a new “Stay Safe Minnesota” order replaces the previously ordered “Stay at Home” order with three (3) new areas opening: suggestions for the work place for those businesses that are allowed to be open(ed), social gatherings of up to 10 individuals being allowed and schools opening. Attorney Glaser stated that most schools closed for the year due to the virus so that was not an issue. He stated that small businesses could open with a preparedness plan in place along with other requirements. He stated that civic gathering and church activities remain closed. He stated that as of June 1 bars and restaurants could service individuals outdoors with additional requirements. He stated that the State is encouraging washing hands, testing, staying home for work and wearing masks. Council Member Koski questioned testing and its availability. Attorney Glaser stated that a co-worker had made an appointment earlier in the day and was seen at a drive-up clinic later that afternoon. Mayor Love asked whether hair salons/barber shops were allowed to up and Attorney Glaser stated no that they would be at a later date as this is closer contact between individuals. Mayor Love asked Administrator Statz about public communications and a recent request that was place on the utility bills. Administrator Statz stated that Staff is compiling a list of businesses and citizens that are interested in receiving an email blast of update information of things that are happening in town. He stated that this is in addition to the City’s web site and social media venues. He stated that residents and businesses may complete a form on the web site if they are interested or they may email info@centervillemn.com. He reported that the EDA has been actively contacting businesses soliciting sign up. Council Member Lakso asked if the City is claiming expenditures associated the Centennial Fire District or the Centennial Lakes Police Department. Administrator Statz stated that he believed they were tracking their own accounting similar to all other expenditures but he would be in communications with both entities regarding this. Attorney Glaser stated that the courts are experimenting with reopening the courts and that it was a slow process but they planned on being fully operation by September 1. He stated that court remains to be taken care of through Zoom. He also stated that the Mediator associated with the Alex’s Lawn & Turf case has requested two (2) members of Council to participate. He stated that Page 13 of 16 City of Centerville Council Meeting Minutes May 13, 2020 they had a special request for Mayor Love to participate. Discussion ensued and it was stated that Council Member Koski had previously been chosen by Council to participate and that Attorney Glaser would forward his name to the mediator. Mayor Love stated that he was the alternate previously. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator’s Report Administrator Statz reviewed his report with the Council. Council Reports a. Lakso – i. Parks and Recreation Committee – Council Member Lakso stated that the Committee held discussion regarding cancelling the Mainstreet Market. She stated that the event was tied to the Bald Eagle Water Ski Show and restriction were placed on them as to their schedule and the COVID-19 virus. She stated that Ms. Angela Conley was a volunteer who attempted to organize the event and had several vendors scheduled. She stated that vendors would receive funds for their applications to participate and she thanked Ms. Conley for her dedication and efforts. She did state that 2021 would be a new year and it was anticipated that it will be a great year for this event. ii. Centennial Fire District Steering Committee – No report was given. iii. Anoka County Fire Protection Council – Council Member Lakso reported that it was a large meeting with not a lot of conversation, but the budget was passed. b. Wilharber – i. Police Governing Board – No report given. ii. Parks & Recreation Committee – Council Member Wilharber stated that he attended his first meeting and he was very impressed with the Committee and their efforts. iii. Economic Development Authority – Council Member Wilharber stated that he attended his first meeting and he was also very impressed with the Committee and their ideas. Mayor Love stated that also attended the EDA and stated that the Authority is attempting to assist locate businesses with rebates on liquor licenses, social media boosts, collaborating with P & R and P & Z, etc. Council Member Wilharber stated that he requested quite a large amount of information from Finance Director DeJong recently and he was provided with the information in a short period of time and he appreciated that. Page 14 of 16 City of Centerville Council Meeting Minutes May 13, 2020 c. Koski – Council Member Koski desired to thank the Fete des Lacs Committee for all of their efforts and dedication in planning this years’ celebration. He stated that it had to have been very difficult for them to recommend to Council the cancellation of the event but hoped that in 2021 events would be bigger than ever. i. Fire District Steering Committee – No report was given. ii. Planning & Zoning Commission – Council Member Koski stated that the Commission discussed driveways, parking and other ordinances that they will be looking to modify in the near future similar to their recommendation to Council this evening regarding driveways, widths and definitions. d. Montain – i. North Metro Telecommunications Commission – Council Member Montain reported that the Commission discussed their annual audit and stated that it would be forwarded to Council shortly. He also reported st that they reviewed the 1 quarter PEG fees which were at their anticipated levels. ii. Centennial Lakes Police Governing Board – Council Member Montain reported that the Board presented several officers with lifesaving awards, received the organization’s audit where the results were typical to similar organizations of its size regarding span of control but is was a clean and unbiased audit. Mayor Love added that Chief Coan presented the annual report to the Board and that he would be attending an upcoming Council meeting to share that also. e. Love – Mayor Love stated that he was thrilled to receive a comment from a business owner who stated that the Centennial Lakes Police Department had checked a door that was open and alerted the owner. He stated that the owner was pleased that the PD was looking out for them. He also stated that a resident contacted him regarding a typographical error on the Reader Board. He appreciated those that are making the City their own, take pride in their community and desire it to be the best that it can be. He thanked them. i. Police Governing Board – Previously added comments to Council Member Montain’s comments. ii. Economic Development Authority – Previously added comments to Council Member Wilharber’s comments. iii. Other Mayoral Reports – Mayor Love reported that he participated in a meeting with Governor Walz and stated that information on the COVID-19 virus is ever changing and that discussions were had regarding the affects that the virus is having on local jurisdictions. He stated that he also participated in a League Board meeting where the League is working diligently to assist cities with their impacts of the virus (expenses, lack of property taxes, etc.) and attempting to Page 15 of 16 City of Centerville Council Meeting Minutes May 13, 2020 determine those Cities that have been impacted the greatest. He stated that the League is attempting to also being creative with their efforts for assist municipalities. Mayor Love commented that more small business loans had been secured in 14 days than over the last 14 years XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Wilharber to Adjourn the Regularly Scheduled City Council Meeting of May 13, 2020 at 8:47 p.m. A Roll Call Vote was Taken: Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 16 of 16