Loading...
HomeMy WebLinkAbout2006-06-14 CCCITY OF CENTERVILLE CITY COUNCIL MEETING JUNE 14, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on June 14, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Paar Council Member Terway Council Member Lakso ABSENT: None STAFF: City Engineer Statz City Attorney Glaser City Administrator Larson I. CALL TO ORDER Mayor Capra called the June 14, 2006, City Council meeting to order at 6:35 p.m. II. PUBLIC HEARINGS None. III. SET AGENDA Mayor Capra added CSAH 14, pedestrians fishing, under Announcements and Updates. City Attorney Glaser requested that an update on the sex offender ordinance be added. Motion by Council Member Paar, seconded by Council Member Lee to approve the Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.May 23, 2006 City Council/P & Z Work Session Meeting Minutes Motion by Council Member Terway, seconded by Council Member Lee, to approve the May 23, 2006 City Council/P & Z Work Session meeting minutes as presented. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes June 14, 2006 2. May 24, 2006 City Council Work Session Meeting Minutes Mayor Capra requested the following change: On Page 3 of 8 correct the motion to be Motion by Council Member Lee, seconded by Council Member Paar. Mayor Capra asked whether the Ordinance should be amended to allow for administrative approval rather than requiring Council approval. Council discussed the matter and agreed that this should be an administrative approval. City Attorney Glaser indicated he would draft an ordinance amendment. Motion by Council Member Lee, seconded by Council Member Terway to approve the May 24, 2006 City Council meeting minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville May 24, 2006 through June 14, 2006 Claims 2.Centennial Fire District May 12, 2006 – May 31, 2006 & June 1, - June 8, 2006 Claims 3.Anoka County Sesquicentennial – Request for Donation no to Exceed $300 Mayor Capra requested that Item 3 be removed for discussion. Motion by Council Member Lakso, seconded by Council Member Paar, to approve Consent Agenda Items 1 and 2 as presented. All in favor. Motion carried unanimously. Mayor Capra explained that the Anoka County Historical Society has asked for a donation of $300 from cities with populations under 5,000 to help fund the sesquicentennial activities being planned throughout the County. Council discussed the recent issues regarding funding issues between the County and the City but agreed that the sesquicentennial events should be funded. Motion by Lee, seconded by Lakso, to approve Consent Agenda Item 3 as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. NEW BUSINESS 1. Conditional Use Permit – Anoka County Realigning Clearwater Creek Page 2 of 10 City of Centerville Council Meeting Minutes June 14, 2006 City Administrator Larson reviewed the request from Anoka County and explained that the Planning Commission has recommended approval. Motion by Council Member Terway, seconded by Council Member Paar, to approve the Conditional Use Permit – Anoka County Realigning Clearwater Creek as requested. All in favor. Motion carried unanimously. 2. Ord. #7, Second Series, Amending Chapter 154 of the City Code Regarding Encroachments into Front Yards Motion by Council Member Lakso, seconded by Council Member Paar, to approve Ord. #7, Second Series. Amendment to Chapter 154 of the City Code Regarding Encroachments into Front Yards. All in favor. Motion carried unanimously. 3. Resolution #06-031 – Reimbursement Resolution Improvement G.O. Bond City Administrator Larson indicated that this is a standard resolution during projects where spending predates the issuance of bond or debt for the project and this would allow the City to be reimbursed for those expenses from the proceeds of the bond. Motion by Council Member Lee, seconded by Council Member Terway, to approve Resolution #06-031 – Reimbursement Resolution Improvement G.O. Bond. All in favor. Motion carried unanimously. 4.Request for Proposals for Financial Advisory Services – Ehlers & Associates, Inc. City Administrator Larson explained that there were concerns about Staff handling the bond transaction so Staff requested a proposal for firms to oversee that process. Motion by Council Member Lee, seconded by Council Member Terway, to authorize the use of Ehlers for the oversight of the bonding process not to exceed $7,000. All in favor. Motion carried unanimously. 5. Mr. Drew Johnson Eagle Scout Project Recognition Mayor Capra indicated that the Eagle Scout project done by Drew Johnson was an excellent project for the City and noted that he did a lot of work and she would like to give him some recognition. She then said that she would like to send a letter on behalf of the City thanking him for the work on the project. Council agreed. st 6. Joint Powers Agreement with Lino Lakes for 21 Avenue & Resolution #06-032 Page 3 of 10 City of Centerville Council Meeting Minutes June 14, 2006 Motion by Council Member Lee, seconded by Council Member Paar, to approve st Resolution #06-032, approving the Joint Powers Agreement with Lino Lakes for 21 Avenue as amended. All in favor. Motion carried unanimously. Council Member Lakso asked about the logistics about this where one city does not do what they agreed to do. City Attorney Glaser indicated that Staff calls them and then the attorney calls them and that usually works out. 7. Public Works Director’s Recommendation for Purchase of Air Compressor & Air Tools – Costs in Budget Motion by Council Member Terway, seconded by Council Member Lee, to approve the Public Works Director’s recommendation for purchase of air compressor & air tools up to $17,000. All in favor. Motion carried unanimously. Council Member Terway indicated that budget items like this should go on the Consent Agenda. Council agreed. 8. Consideration of Granting a Temporary Event Charitable Gambling Permit for Bingo, Raffles, Paddlewheels, Pull-tabs, Tipboards and a Temporary Event 3.2 Malt Liquor License for St. Genevieve’s Annual Chicken Dinner – Sunday, August 20, 2006 from 11:00 a.m. to 5:00 p.m., Subject to Submission of Certificate of Liquor Liability Insurance Associated with the Event Motion by Council Member Paar, seconded by Council Member Terway, to approve Granting a Temporary Event Charitable Gambling Permit for Bingo, Raffles, Paddlewheels, Pull-tabs, Tipboards and a Temporary Event 3.2 Malt Liquor License for St. Genevieve’s Annual Chicken Dinner – Sunday, August 20, 2006 from 11:00 a.m. to 5:00 p.m., Subject to Submission of Certificate of Liquor Liability Insurance Associated with the Event. All in favor. Motion carried unanimously. Council Member Paar indicated that Mike from the Liquor Barrel would like to offer the Church discounted prices on the supplies for the event. 9. Resolution #06-031 – Automark Usage in Centerville Precinct - Elections Motion by Council Member Lakso, seconded by Council Member Paar, to approve Resolution #06-031 – Automark Usage in Centerville Precinct – Elections. All in favor. Motion carried unanimously. Page 4 of 10 City of Centerville Council Meeting Minutes June 14, 2006 10. Parks & Recreation Committee’s Recommendation to Securing Sponsorship of Kelly Miller Circus for 2007 Council Member Paar explained that the Kelly Miller Circus was a success and the Park & Recreation Committee would like approval to reserve a date for 2007. Mayor Capra asked that Staff review the contract prior to it being signed. Motion by Council Member Terway, seconded by Council Member Paar, to approve the Park & Recreation Committee’s recommendation to secure sponsorship of Kelly Miller Circus for 2007. All in favor. Motion carried unanimously. th 11. Launderville’s Auto Repair, 7139 – 20 Avenue, Conditional Use Permit with six month Review Council Member Terway explained that the Planning Commission reviewed this request and has recommended approval subject to a six month review process. Motion by Council Member Terway, seconded by Council Member Lakso, to th approve Launderville’s Auto Repair, 7139 – 20 Avenue, Conditional Use Permit as presented with six month review. All in favor. Motion carried unanimously. 12. Authorize Grant Application – Safe Routes to School City Administrator Larson indicated that this is for the under crossing at Clearwater Creek and said that Staff would like to make a grant application as an attempt to obtain funding. He then said that the other issue is the idea of taking this a step further to add a crossing of the creek and sidewalk to move students to school. He further suggested a crossing north of the proposed under crossing to make this a more complete plan for moving kids to school. Mayor Capra indicated that about 12 years ago a bridge discussion for that area came up and they asked the City to buy a lot where there is now a house to get the kids to school and Council did not want to do so at that time. She then asked whether easements are in place. City Administrator Larson indicated that there are issues with that to work out but that would service a lot of area. He then said that if there is a way to do a combined application Staff would like to look into that to do a project to the north and south to service a lot of kids. City Engineer Statz indicated that a 10 foot culvert is required but they may be able to do an eight foot so it is wise to apply for the funding and then look further into the costs and the logistics of making the under crossing work. Page 5 of 10 City of Centerville Council Meeting Minutes June 14, 2006 Mayor Capra indicated that people have used the argument that there is no sidewalk or designated area to walk to get busing for their kids rather than having them walk. City Administrator Larson asked for authorization to apply for some, all, or none. Council Member Lee indicated he would like to stick with the first phase as it is too expensive to do it all at once. Council Member Paar indicated that the under crossing is the most important to him and would service the most people especially since CSAH14 is being reconstructed. Council Member Lee said he likes the idea but does not think the City can afford it or the underpass but the underpass is necessary. He then said that he would like to apply for the underpass but let them know that the intent is to do the northerly one as Phase II. Mayor Capra indicated she would like to see it as high and wide as possible for safety, if it is possible to do. She then said that it may be possible to move it uphill because the house on the corner may be removed as part of the road reconstruction project. Council Member Terway thanked Staff for the suggestion and forward thinking but said he feels the underpass is most important at this time and with the other projects going at this time there is too much going on. City Engineer Statz indicated that there has not been a formal feasibility report on this and it may not be able to be done. Motion by Council Member Terway, seconded by Council Member Paar, to authorize the grant application for Safe Routes to School and list the projects as primary and secondary projects with the understanding that the City desires to complete the primary project first and the secondary project last; however, the primary project is not contingent upon t he secondary project. All in favor. Motion carried unanimously. Council Member Lakso was not present for the vote. VIII. OLD BUSINESS 1. Consider Adoption of Resolution Making Contingent Award of a Contract for st Construction of 21 Avenue/Backage Road Project (Resolution #06-033) Motion by Council Member Lee, seconded by Council Member Terway, to approve st Resolution #06-033, Awarding a Contract for Construction of 21 Avenue/Backage Road Project. All in favor. Motion carried unanimously. 2. Centerville Redi-Mix Request for Watermain Extension Page 6 of 10 City of Centerville Council Meeting Minutes June 14, 2006 City Administrator Larson indicated that this was discussed previously to upsize the water main to allow for looping in the future and the property owner’s expectation was to put in a six inch service from the County Road 54 to the east but the expected increase cost to make it an 8 inch water main would be about $15,000 plus engineering services and administrative costs. Motion by Council Member Paar, seconded by Council Member Lee, to approve upsizing of the water main plus engineering services as recommended by Staff. All in favor. Motion carried unanimously. 3. Mr. Jeff Hanzal’s Request for Street Improvements/Watermain & Sewermain (Old Mill Road) City Administrator Larson provided an overview of the proposed improvements and asked Council to accept the feasibility report and consider approval to set a public hearing. Mayor Capra asked what could be done to lessen the impact to the larger property owners. City Administrator Larson indicated that there are ways to work it out to delay the impact or lessen the impact and that will be discussed further at the work session. Engineer Statz suggested assessing the full amount but deferring it until they want to develop the property. Motion by Council Member Lee, seconded by Council Member Paar, to approve Resolution #06-034, Accepting the Feasibility Report and Setting a Public Hearing for July 12, 2006. All in favor. Motion carried unanimously. Mr. Hanzal indicated that they are concerned about the neighbors and everyone wanted to know what it would cost and that was the point behind the feasibility study. 4. Sex Offender Ordinance City Attorney Glaser indicated that he and the Chief discussed the matter and the Chief feels that there would be a public safety benefit and it should only be for level three offenders with the reason being that data practices and privacy laws those are the only offenders that the public is allowed to know about. He then said that the ACLU may challenge such an ordinance. Mayor Capra indicated that she would like all three cities to do it if the City is going to. She then said that this should go before the Police Commission and obtain authorization from the other cities. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson Page 7 of 10 City of Centerville Council Meeting Minutes June 14, 2006 City Administrator Larson indicated that there is an issue with curb stops in the Hunter’s Crossing second addition and when the specs were written it included extension rods on water shutoffs but when the contractor installed the curb shutoffs in the subdivision they overlooked the pins for a large share of them and some have been fixed but approximately 6 remain. The Contractor indicated that the information was on site in the spec book that they want a rod but when the superintendent on site spoke with the engineering inspector and asked whether they wanted rods he said no so they did not put them in but after the fact it was found that they did want them and then they began installing them. He then said that the super was not aware of it until this point because if they had known they would have told them to fix it right. He further said it was overlooked and it is a very minor dollar thing but more of a misunderstanding. The contractor indicated that they will dig up the lawns and fix them if that is what is wanted but they did not want to bother people. He then said that there are six that they want dug up. Staff explained that the Contractor has offered to forfeit $4,000 of his $8,000 retainer left. The Contractor indicated that they would purchase the longer rod and give it to the City. Council Member Terway indicated that his concern is there is a process set up that if this happens you get specific truck and tools and having some that are different and then the system does not work then more damage could occur. He then said that from an operational standpoint he feels that this could be even worse if it is outside the system. He further said he would like it fixed to be standardized. City Administrator Larson agreed that they should be fixed but said that there is at least one of these shutoffs that is a small distance away from a very expensive stamped concrete driveway and there are soils out there that are notoriously unstable and his concern on this one is that as hard as you try, the soils could be moved under the high priced driveway and now there is a $15,000 driveway that breaks up and the warranty is up and the City has an issue. Council Member Terway indicated he would make an exception for that one but he thinks the others should be done. City Engineer Statz indicated that the riser would be in there and it would start out with short and Staff would only need the long one if it pulled off. Council Member Terway indicated that, if there is a fail safe other than a pin, then he would not have an issue. Page 8 of 10 City of Centerville Council Meeting Minutes June 14, 2006 City Attorney Glaser suggested having the engineer look at the device to see if it will work appropriately. City Engineer Statz indicated that Mr. Palzer objected to the ring idea but there could be a modification that can be made. Mayor Capra said she would be fine with that. Motion by Council Member Terway, seconded by Council Member Lee, to approve the corrections as discussed together with $4,000 of the retaining forfeited to the City. Ayes – 4, Nays – 1(Paar). Motion carried. Council Member Paar said he feels it should be fixed the way it was supposed to be. City Administrator Larson indicated that they looked into the 2004 bond cash flow shortage. He then said that the initial estimates were higher than costs bid and the estimated assessments were 41% of the estimated costs so when the bids and costs resolved came in lower 41% was used rather than look at what the City should pay 41% of total project costs so less money was assessed than what should have been. City Administrator Larson indicated that Staff will look into funding the remainder noting that over the life of the bond, the short fall is $160,000 and Staff will come back with recommendations for funding it. City Administrator Larson indicated that every year the grass dies along the edge of the sidewalk and Staff reseeds it. He then said that Staff would like Council to consider a row of sod on each side of the sidewalk to clean up the bare spot at a cost of $695. Mayor Capra indicated this will happen every year from salt and plowing and she would rather landscape the side against the building and wait on the other side. Council agreed to wait. 2. Business Person Motion by Council Member Terway, seconded by Council Member Paar to affirm Scott Ebel as Business Person of the Year. All in favor. Motion carried unanimously. Mayor Capra indicated that the Business Appreciation dinner was very nice and thanked all the Staff for their efforts as well as the Council of Catholic Women for their assistance. 3. CSAH 14 Page 9 of 10 City of Centerville Council Meeting Minutes June 14, 2006 Mayor Capra indicated that some residents called her regarding the corner near Water Works because people park and fish there and it is a dangerous situation as there is not room there. She then said that she would like the City to contact Anoka County regarding it. City Attorney Glaser indicated that the City could post signs there for no fishing but would need county permission to install the signs. Mayor Capra indicated she would like to take photographs of the situation and show the County the issue. X. ADJOURNMENT Motion by Council Member Terway, seconded by Council Member Lee to adjourn the meeting at 8:39 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10