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Home My WebLink About2020-08-05 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, August 5, 2020 6:30 p.m. Join Zoom Meeting https://us02web.zoom.us/j/173583122 Meeting ID: 173 583 122 One tap mobile +13126266799, 173583122# US (Chicago) COMMITTEE MEETING I.CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV. PUBLIC HEARINGS 1. None V. COMMITTEE BUSINESS (UNFINISHED) 1. Music in the Park 2. VI. COMMITTEE BUSINESS (NEW) 1. Accept Donation from Ms. Judy Hansen 2. Park Accessibility Audit (a) Report (b) Paving Quotes VII. APPROVAL OF MINUTES 1. July 1, 2020 P & R Meeting Minutes VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates 2. Council Liaison Update 3. Centennial Softball Practice Schedule 4. Burial Mound Interpretive Sign 5. IX. ACTION ITEMS 1. Review List of Items X. ADJOURNMENT MEETING REMINDERS www.centervillemn.com MUSIC IN THE PARK EVERCONSIDERRUNNINGFORMAYORORCOUNCIL MEMBER?Nowisthetime! Thejobdoestakequiteabitoftimeasyouattendandpreparefortwo(2)meetings ndth permonth,the2and4WednesdaysofeachmonthwhichincludesWorkSessions thatcommenceat5:00p.m.(CityCouncilmeetings,6:30p.m.).Youalsoneedtobe availabletoserveasaLiaisononone(1)orseveralCommittee/Commissionsrelated totheCity(ex.Parks&Rec.,Planning&Zoning,PoliceCommission,etc.),these meetingstakeplaceonvaryingevenings. FILINGFEE:$2.00 FILLINGPERIOD:Tuesday,July28,2020August10,2020,7:30a.m.4:00p.m., Tuesday,August11,2020,7:30a.m.5:00p.m. AVAILABLESEATS:Mayor,Two(2)YearTerm,CouncilMember,Two(2)Seats,4Four YearTermsandSpecialElectionforCouncilMember(1)Seat,RemainderofFourYear TermTerm(2Years). WHERETOFILE:CityHall CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2020 Parks V.1 TITLE OF ISSUE: Music in the Park 2020 BACKGROUND AND SUPPLEMENTAL INFORMATION: The committee should discuss the how the logistics of the Music in the Park program have worked thus far. The governor's orders allow up to 250 people for "outdoor entertainment and concerts" with social distancing practices in place. The current schedule would have the last date on August 25. Sunset on August 25 will be at 8:01 PM. COST AND SOURCE(S) OF FUNDING: Budgeted Expense REQUESTED ACTION: No formal action required unless the Committee wished to change anything substantive with the program schedule or logistics. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ MITP 2020 poster Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2020 Parks V.2 TITLE OF ISSUE: Acorn Creek Park Parking BACKGROUND AND SUPPLEMENTAL INFORMATION: Previously, the committee approved a rough draft of the design for parking spaces to be constructed at Acorn Creek Park, in conjunction with the Old Mill Estates Development. A formal drawing of those improvements has now been prepared. The commission should review the drawings and offer any comments. The committee may also wish to consider the installation of a drinking fountain at the same time as these improvements. A water service stub already exists and will need to be extended to get behind the parking and trail area. This may, therefore be an appropriate time to add the water fountain, if one was desired. COST AND SOURCE(S) OF FUNDING: Previously approved up to $22,000 for parking. Drinking fountain not included in that price - TBD. REQUESTED ACTION: Motion to recommend approval (w/comments, if any) design of parking and trail layout in Acorn Creek Park. Motion to recommend installation of drinking water fountain in Acorn Creek Park. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2020 Parks VI.1 TITLE OF ISSUE: Memorial Bench BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been offered a donation from Ms. Judith Hansen, to construct a bench along the trail, near Meadow Court, in honor of her deceased husband, John. If the Committee wishes to accept this donation, and approves of the location, it would be appropriate for them to do so formally. COST AND SOURCE(S) OF FUNDING: Donation of $1,250 - Estimated to cover all costs associated with bench and installation. REQUESTED ACTION: Motion to recommend approval of donation from Ms. Hansen and direct staff to order and install bench at the proposed location. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ donation receipt Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2020 Parks VI.2 TITLE OF ISSUE: Accessibility Audit BACKGROUND AND SUPPLEMENTAL INFORMATION: City staff has completed an Accessibility Audit of city parks facilities and will be on hand at the meeting to review their findings. Staff has solicited quotes to pave some access paths needed to mitigate the accessibility issues. The Committee should engage in a discussion with staff regarding the audit and review the quotes to correct the noted issues. If the Committee finds that it wishes to move forward with the improvements, it would be appropriate to recommend award of the bid to the contractor with the lowest quote. COST AND SOURCE(S) OF FUNDING: $10,584 - Street/Trail Fund REQUESTED ACTION: Motion to recommend approval of the Accessibility Audit. Motion to recommend award of a contract to Muellner Asphalt for the construction of trail improvements in the amount of $10,584. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ Accessibility Audit; Quotes Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Mark Statz From:Paul Palzer Sent:Wednesday, July 22, 2020 9:54 AM To:Mark Statz Subject:Park Accessibility Plan Attachments: 0355_001.pdf; 0371_001.pdf Park&RecreationCommittee: PerActionItem19023,anaccessibilityauditoftheparksinCentervillehasidentified3parkareasthat donothaveaccessibleroutestotheplaystructures,benchesorsatellites.TheyareRoyalMeadows,Eagle andLaurieLaMotteParks.Attachedareaerialsshowingthelocationofproposedimprovementsforeachof theselocations.TheeightfootwidetrailsegmentswouldbeandanareaatLaMotteofx foraccesstothebuilding.Twoquotesforthisworkareincludedalongwithaquoteforreplacingoftrail th along20Ave.thatisbrokenwithwillowsgrowingthroughthetrail.ParkswithaparkingareadohaveADA parkingsignageandcurbramps.ThiswouldbringallofParksintocomplianceforaccessibilityto facilities.Paul 1 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City& Recreation Committee held a scheduled meeting on July 1, 2020 via Zoom Meeting (ID: 173 583 122) Present: Committee Member Heidi Errickson-Grahek Committee Member Chris Bettinger Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Also Present: Michelle Lasko, Council Member Liaison Teresa Bender, City Staff Absent: Committee Member Kevin Waeghe, Chairman Committee Member Brian Peterson Mark Statz, City Administrator/Engineer ____________________________________________________________________________________________________________________ I. CALL TO ORDER Council Liaison, Michelle Lasko called the July 1, 2020 Meeting of the Parks & Recreation Committee to order at 6:43 p.m. via Zoom. Results of the roll call are shown above. II. APPROVAL OF AGENDA By consensus of the committee members, there were no changes to the agenda and there was no motion made. III. AWARDS/PRESENTATIONS/APPEARANCES - None IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS 1. Music in the Park The current COVID-19 restrictions allow up to The city has hand sanitizing stations that would be available. City of Centerville Park & Recreation Committee July 1, 2020 Motion made by Committee Member Errickson-Grahek, seconded by Committee Member Freiermuth to Authorize Mr. Tom Lee & Committee Member Brian Peterson to Schedule Bands As Soon As Possible Preferably on Tuesday Evenings and Not to Exceed the Budgeted Amount for Music in the Park Program. All in favor. Motion carried. VI. NEW COMMITTEE BUSINESS - None VII. APPROVAL OF JUNE 3, 2020 MINUTES Motion made by Committee Member Waeghe, seconded by Committee Member Errickson-Grahek to approve the minutes of the June 3, 2020 P & R Committee Meeting Minutes with 2 corrections: 1. Call to ion. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. a. Absentee Voting b. c. Stated that the interpretive sign had been installed by the County recently by the Indian Burial Mounds near Centerville Lake 2. a. New fire chief VIII. ACTION ITEMS REVIEW 18-011 add wording under action: New sign by Indian Memorial Mound 19-003 change number: to 20-004 19-022 change date: to March 2021 19-032 delete 19-032 X. AGENDA ITEMS FOR AUGUST MEETING XI. ADJOURNMENT Motion made by Committee Member Bettinger, seconded by Committee Member Errickson to adjourn the July 2, 2020 meeting at 7:25 P.M. All in favor. Motion carried. Respectfully submitted by Linda Neudecker, Recorder ` Page 2 of 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 5, 2020 Parks VIII.3 TITLE OF ISSUE: Centennial Little League Fall Softball Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: Previously, the Committee authorized the use of the city's Parks by the Centennial Little League, pending receipt of a schedule. Attached, is the schedule for the Fall Softball League. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Informational item only. No formal action requested. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Schedule Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Teresa Bender From:clittleleague@comcast.net Sent:Thursday, July 30, 2020 2:44 PM To:'Krieger, Jerome'; Bill Petracek; Chandra Peterson; Teresa Bender; Rick DeGardner Subject:practice schedule for August Attachments: Fall SB Practice Schedule-2020-August.pdf Importance:High /ğǒƷźƚƓʹThisemailoriginatedoutsideourorganization;pleaseusecaution. Helloeveryone,hereistheproposed ƦƩğĭƷźĭĻ scheduleforAugust.ThiswouldrolloverintoSeptemberandwouldlikely bethesame. BillStartingAugust9,wewillberunning ŭğƒĻƭ onSundaysthroughtheendofSeptember.TherewillbeaState tournamentthelastweekendinSeptemberaswell. RickStartingAugust16,wewillberunning ŭğƒĻƭ onSundaysthroughtheendofSeptemberatSunrise3and4.Can youpassthisalongtoMikeHoffman? ChandraStartingAugust16,wewillberunning ŭğƒĻƭ onSundaysthroughtheendofSeptemberatCarlEck/Lions. Thanks! 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Attached are some submitted photos of the finished project. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Informational item only. No formal action requested. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Photos Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular ACTION ITEMS PARKS RECREATION Assigned PersonDate #ItemStatusAction Rebranding on-hold due to COVID-19 budget concerns. Website redesign is moving forward, however. Parks page P & R Web Site Pages - Committee InputStaffOpenwill be part of discussion. 16-026On-Going Status of P & R Committee Member Statz sent application to several residents recently VacancyStaffOn-GoingOpeninterested in city issues. 16-031 Interpretive Sign Maintenance, Hidden Closed Signs has been ordered! New posts and mounting Spring Park & Trail Side ParkStaffOn-Going7/1/2020hardware will be included. Sign has been installed. 18-011 Cost & Location to Add Lights for Sledding Contractor will be given notice to proceed after July 8 CC HillP. PalzerOpenmeeting. 19-011 Master P & R Trail Plan - Review Park MapsM. StatzOn-holdOpenOn-hold due to COVID-19 Workload. 19-013 January, Main Street MarketM. Statz2021OpenPostponed until 2021. Should begin planning in January 19-014 Basketball Court Renovation (Submit Nomination for Refurbished or a Grant for a February, New CourtM. Statz2021OpenShould look to submit grant application in 2021. 19-020 Handicap Swing to Hold WheelchairsK. FreiermuthMarch, 2021Open 19-022 Review if all Parks are Handicap P.W. Accessible, Including Paths to Playground Staff/CommittStaff will present evaluation of parks/equipment at August Equipmentee MembersAugust, 2020Openmeeting. 19-023 Centennial Lakes Little League - Park Authorized use at last meeting. Awaiting schedule for 2020 Facility Application(On-Going)summer 19-036 Fete des Lacs Runs - Have the 8K Run Certified and Increase the Budget to Cover the Additional Expense(On-going)CloseEvent cancelled for 2020 20-003 Evaluate Proposed P & R Events Calendar for 2019 (Booklets record details, cost, feedback, suggestions and timelines) - Need a Co-ChairHeidi E-GOn-GoingOpen 20-004 Following December 4, 2019 MeetingPage 1