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Home My WebLink About2020-08-26 CC Packet CITY OF CENTERVILLE COUNCIL WORK SESSION AND MEETING AGENDA Wednesday, August 26, 2020 5:00/6:30 p.m. Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 312-626-6799 (for audio only) WORK SESSION (5:00 PM) CALL TO ORDER Roll Call ITEMS OF DISCUSSION CARES Act Funds Allocation Plan General Fund Budget ADJOURNMENT COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING None APPROVAL OF MINUTES July 8, 2020 City Council Meeting Minutes (pg. ) CONSENT AGENDA City of Centerville Claims through August 26, 2020 (Check #34173-34189) & (1565-1569E) (pg. ) Centennial Lakes Police Department Claims through August 11, 2020 (Check #13132-13351) & E2020029 (pg. ) Centennial Fire District Claims through August 12, 2020 (Check #8871-8879 & #8886-8890, E2020020-E2020021) (pg. ) Res. #20-0XX - Easement Vacation Week S Act Grant Funding (Elections-AnokaCounty/State of Minnesota) Parks & Recreation Committee Recommendation to Accept Donation of Memorial Bench in Honor of Deceased Husband John, Ms. Hansen, 6961 Meadow Court OLD BUSINESS Ordinance #XX, Second Series ending to Ordina Driveway Location and Width (Second Reading and Summary) NEW BUSINESS COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator/Engineer Report (pg. ) Council Reports Lakso Anoka County Fire Protection Council Centennial Fire Steering Committee Parks & Recreation Koski Centennial Fire Steering Committee Planning & Zoning Commission Montain Centennial Lakes Police Governing Board North Metro Telecommunications Commission Wilha rber Economic Development Authority Love Centennial Lakes Police Governing Board Economic Development Authority Other Mayoral Reports RECESS REGULAR CITY COUCNIL MEETING CLOSED EXECUTIVE SESSION (PURSUANT TO MINN. STAT. 13D.03 Subd. 3(b)) **Read Into Record** This portion of the meeting is closed to develop or consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor-negotiation proposals for Staff to negotiate with City employees. The closure is pursuant to Minnesota State Statute Section 13D.03, subdivision 3(b) I.CALL TO ORDER 1.Roll Call II.AGENDA ITEMS 1.Discussion of Labor Union Contract Proposal XII.ADJOURNMENT INFORMATIONAL MATERIAL None REMINDERS All Meetings via Zoom Videoconferencing CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 26, 2020 Administration/Finance WS 1 TITLE OF ISSUE: CARES Act Funding Allocation BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has received $304,902 in funds through the federal CARES Act legislation. These funds are to reimburse the city for expenses incurred due to COVID-19. Any funds not used by November 15, 2020 must be returned to the County for redistribution. Funds may also be used to offset expenses of city partners, such as those joined to us through a JPA. Finally, the city may use funds to assist local businesses and non-profits. Attached is an outline of staff's plan for allocation of these funds. The Council should discuss the appropriateness of each allocation. COST AND SOURCE(S) OF FUNDING: $304,902 - CARES Act (Federal Funds) REQUESTED COUNCIL ACTION: Workshop discussion item only. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ CARES Act Funding Allocation Spreadsheet Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CARESActFundingAllocationPlan 8/26/2020 CommentsandSubtotals COVIDExpensesToDateProjectedthru11/15Total CityDirect Handsanitizer,plexiglas,professionalcleaning,other directlyinvoicedCOVIDexpenses,etc. GeneralReceipts$15,000.00$15,000.00$30,000.00 DelayduetoCenterPointCOVIDpolicy StreetProjectChangeOrder$22,255.68$22,255.68 StaffsalariesforPWrotationof2on2off.Wehave quanitied%oftimeduring"off"weekswheretheywere productiveandwilldeductthat. PWStaffIdleTime$25,000.00$25,000.00$50,000.00 Staffsalaireswhensenthomeduetopotentialexposure CityHallQuaranteenTime$5,000.00$5,000.00$10,000.00 Frontcountermodificationstoenhancesanitation OfficeRemodel(COVIDrelated)$$10,000.00$10,000.00 Potentialofficearearemodel(notpartofcurrentbid)to addofficewallsforcityclerk,toincreasesocial distancing,etc. Addn'lOfficeRemodel(COVID)$$20,000.00$20,000.00 $142,255.68 CLPD CLPDhasestimatedtheirdirectcostsandsomestafftime tobeintherangeof$100ktotal.CARESActguidance allowsforalmostanypublicsafetyexpensetoqualify. Thisisoursharebasedonthefundingformula. CentervilleShareof$100k$$32,790.00$32,790.00 $32,790.00 CFD CFDhasestimatedtheirdirectcostsandsomestafftime tobeintherangeof$100ktotal.Stafftimewillinclude Jerry'ssalaryduetohisroleasanemergencymanager. CARESActguidanceallowsforalmostanypublicsafety expensetoqualify.Thisisoursharebasedonthefunding formula. CentervilleShareof$100k$$45,100.00$45,100.00 $45,100.00 NMTV NMTVhastalliedexpensesof$17,000todate;.$583is ourshare.WeanticipatefurtherexpensespriortoNov. 15 CentervilleShareof$30k+/$583.00$417.00$1,000.00 $1,000.00 CentennialSchools CentennialSchoolshasnotmadeaspecificrequest.Their unmetneedsaremuchmorethanthecitiescouldcover. Weareworkingwithothercitiescoveredbythedistrict tofigureoutanappropriateamount.Then,dividethat amountbasedonenrollment.Ourcitizensmakeup 10.5%ofenrollment.$10kisjustaplaceholderfornow. Centervilleis10.5%ofenrollment$$10,000.00$10,000.00 $10,000.00 St.John'sHospital St.John'sisanonprofithospitalandhasmadeaspecific requestbasedonCVresidents'usageoftheirfacility. BasedonCVResidentUsageStats$$31,910.00$31,910.00 $31,910.00 EDA BlueLogoSign,CenterStageProgramsinitiatedin responsetoCOVIDtoassistlocalBusinesses BlueLogoSign,CenterStage$$9,735.00$9,735.00 $9,735.00 BusinessReliefGrants Abusinessreliefgrantprogramisaneligibleexpense. AnokaCountyisimplementingaprogramanditisstaff's suggestionthatwepiggybackonthatprogramtocatch anyonewhodoesnotgetfundingthroughthem. 10%allocationhasbeentypical$$30,000.00$30,000.00 $30,000.00 $67,838.68$234,952.00$302,790.68 CARESActTotalFunding$304,902 NetCostsor(FundsRemaining)$(2,111.32) 4707 North Road Circle Pines, Minnesota 55014-1898 Phone: (763) 792-6000 Fax: (763) 392-6943 www.isd12.org MEMORANDUM TO: City Administrators FROM: Brian Dietz, Superintendent of Schools DATE: July 22, 2020 RE: COVID Related Expenses In a legislative and financial briefing call a few weeks ago, Centennial School District leadership learned of an opportunity to receive funding from cities and counties for COVID 19 related expenses. In an effort to open dialogue and to see what our civic partners thought, we engaged in a Zoom Meeting on Monday, July 20 to discuss the matter. The main goals of this meeting were to share what we learned, see what cities thought of potential opportunity, understand how our cities are using their dollars to support COVID 19 initiatives/expenses, and to share our needs and see if there is an opportunity to distribute funds to our District. After a quick dialogue, cities said there might be interest but asked to send a cover letter/memo explaining the situation, a prioritized list of what we needed for health and safety and technology for students, a look at the number of students we serve in each community, and the overall summation of the need for additional funding which equates to $2.5 to $3 million in losses related to the COVID 19 pandemic. We appreciate your consideration on this matter and the on-going partnership in supporting our District and the communities you serve. year $323,673 $307,807 of purchase school items this FundingFunding to these ActAct for upcoming applied the CARESCARES used for beenbe DistricthasDistrictwill solutions in $50,000 losses learning custodians, revenue different for solutions. incurred, plan cycle)$750,000 we life staffing(teachers, learning as Students already year all Prevention etc.$25,000 12(4 change for distance additional 6 and to expenses for and for sprayers, Access plan subject to projecting 3.0M 1:1 Protection and a Plan)$240,240 $2.5 to Yr dividers$100,000 of subscriptions$40,000 us electrostatic transportation, community, instruction$15,000loss Student staff$100,000 classroom$70,000 estimates Technology bring access(2 supplies$100,000 for net to devices; and software individual services, a every system current meals for classroom thermometers$3,500internet devices are student cleaningsanitation for students for childcare camera PPE$20,000 signage$25,000 estimating for sanitzer shields$2,000 contact above are The MasksFaceClassroomAdditionalHandNonNursingInteriorAdditionalInfraredTechnologyHotspotsWebcamsSeeSaw/SchoologyWeprogramming,nursing), 124456789 1234 10 Mark Statz From:Josephson, Jody <JJosephson@ISD12.org> on behalf of Dietz, Brian <BDietz@ISD12.org> Sent:Wednesday, July 22, 2020 10:58 AM To:Bill Petracek; Michelle Wolfe; Patrick Antonen; SCottton@linolakes.us; Mark Statz Subject:Follow Up to meeting Monday Attachments: Copy of ISD12 COVID Costs Projection.xlsx Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. Goodmorning, ThankyouformeetingwithusonMonday.Atthemeetingyouhadrequestedsomeinformationfromus.Attachedis theISD12COVIDCostsProjectionspreadsheetandbelowistheStudentEnrollmentbyCityofResidencereport.Please letusknowifyouhaveanyquestions. StudentCountbasedonCityofResidence Blaine1,773 Centerville647 CirclePines796 Lexington297 LinoLakes2,603 Thanksagain! BrianDietz SuperintendentofSchools CentennialISD12 JodyJosephson ExecutiveAssistanttotheSuperintendent CentennialIndependentSchoolDistrict12 jjosephson@isd12.org 7637926010 1 Mark Statz From:Heidi Arnson <harnson@northmetrotv.com> Sent:Wednesday, August 19, 2020 10:10 AM To:Bill Petracek; Denise Webster; Dan Buchholtz; Patrick Antonen; Mark Statz; Michelle Wolfe; Sarah Cotton Subject:Care grants Caution:Thisemailoriginatedoutsideourorganization;pleaseusecaution. Hiall.IwaswonderingwhetheritwouldbepossibleforNMTVtoaccessanyoftheCaregrantscitieshavereceived.We havelookedintomakingourfrontandbathroomdoorstouchfree,andinstallingtouchfreetoiletsandfaucets.Itlooks likeitwouldcostaround$17,000todothosethings.Notsureifthisispossible,butthoughtI'dask.Thanksfor considering.SeeyouonSeptember1st.Heidi. HEIDIARNSON|EXECUTIVEDIRECTOR harnson@northmetrotv.com Office: 763-231-2801 12520 Polk Street NE Blaine, MN 55434-3148 1 CARE GRANT SHARE CITY REVENUE TOTALAS % OFTOTAL REQUESTEDSYSTEMCARE GRANT CITYCARE GRANTREVENUEBY CITY 55.34509%$9,408.67 Blaine$17,000x= 3.43055%$583.19 Centerville$17,000x= 4.48907%$763.14 Circle Pines$17,000x= 13.58390%$2,309.26 Ham Lake$17,000x= 1.60764%$273.30 Lexington$17,000x= 16.03987%$2,726.78 Lino Lakes$17,000x= Spring Lake Park$17,000x= 5.50388%$935.65 100.00000% TOTAL:$17,000x=$16,999.99 All amountsare rounded to nearest dollar. Coronavirus Relief Fund Frequently Asked Questions 1 Updated as of August 10, 2020 The followinganswers to frequently asked questionssupplement Treasury’s Coronavirus Relief Fund (“Fund”) Guidance for State, Territorial, Local, and Tribal Governments, dated April 22, 2020, 2 (“Guidance”).Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and set forth insection 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”). A. Eligible Expenditures 1.Are governments required to submit proposed expenditures to Treasury for approval? No. Governments are responsible for making determinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19and do not need to submit any proposed expenditures to Treasury. 2.The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency.How does a governmentdetermine whether payroll expenses for a given employee satisfy the “substantially dedicated” condition? The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government determines that specific circumstances indicate otherwise. 3.The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation.What would qualify as a “substantially different use” for purposes of the Fund eligibility? Costs incurred for a “substantially different use” include,but are not necessarily limited to,costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitationor enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing information technology support that is not part of the staff or faculty’s ordinary responsibilities. 1 On August 10, 2020, these Frequently Asked Questions were revised to add Questions49–52. The previous revision was made on July 8. 2 The Guidance is available at https://home.treasury.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for- State-Territorial-Local-and-Tribal-Governments.pdf. 1 Note that a public function does not become a “substantially different use” merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. 4.May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would besubject to recoupment by the Treasury Departmentif they have not been used in a manner consistent with section 601(d) of the Social Security Act. 5.May a unit of local government receiving a Fund payment transfer funds to another unit of government? Yes. For example, a county may transfer funds to a city,town,or school district within the county and a county or city may transfer funds to its State, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent city would not be permissible if the funds were intended to be used simply to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify as an eligible expenditure. 6.Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders? No. For example, a county recipient is not required to transfer funds to smaller cities within the county’s borders. 7.Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses? No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social Security Act outlined in the Guidance. Fund payments are not required to be used as the source of funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover expenditures for which they will receive reimbursement. 8.Are there prohibitions on combining a transaction supported with Fund paymentswith other CARES Act funding or COVID-19 relief Federal funding? Recipients will need to consider the applicable restrictions and limitations of such other sources of funding. In addition, expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds, are not eligible uses of Fund payments. 2 9.Are States permitted to use Fund payments to support state unemployment insurance funds generally? To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the COVID-19 public health emergency, aState may use Fund payments to make payments toits respective state unemployment insurance fund, separate and apart from such State’s obligation to the unemployment insurance fund as an employer. This will permit States to use Fund payments to preventexpenses related to the public health emergency fromcausingtheirstate unemployment insurance fundsto become insolvent. 10.Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer(for example, as a reimbursing employer)related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 11.The Guidance states that the Fund may support a “broad range of uses” including payroll expenses for several classes of employees whose services are “substantially dedicated to mitigating or responding to the COVID-19 public health emergency.” What are some examples of types of covered employees? The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible expenses under the Fund.These classes of employees include public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency.Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid offbut who were instead repurposed to perform previously unbudgeted functions substantially dedicated to mitigating or responding to the COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures.Please see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget most recently approved as of March 27, 2020. 12.In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers’ compensation coverage. Is the cost of this expanded workers compensation coverage eligible? Increased workers compensation cost to the government due to the COVID-19 public health emergency incurredduring the period beginning March 1, 2020, and endingDecember 30, 2020,is an eligible expense. 13.Ifa recipient would have decommissioned equipment or not renewed a lease on particular office spaceor equipmentbut decides to continue to use the equipment or to renew the leasein orderto respond to the public health emergency, are the costs associated with continuing to operate the equipment or the ongoing lease payments eligible expenses? Yes.To the extent the expenses were previously unbudgeted andare otherwise consistent with section 601(d) of the Social Security Act outlined in the Guidance, such expenses would beeligible. 3 14.May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submit for reimbursement? Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the public health emergency. As such, unless the government were to determinethatproviding assistance in the form of a stipend is an administrative necessity, the government should provide such assistance on a reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses. 15.May Fund payments beused for COVID-19 public health emergency recovery planning? Yes. Expenses associated with conducting a recovery planning project or operating a recovery coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section 601(d) of the Social Security Act outlined in the Guidance. 16.Are expenses associated with contact tracing eligible? Yes, expenses associated with contact tracing are eligible. 17.To what extent may agovernment use Fundpayments to support the operations of private hospitals? Governments may use Fundpayments to support public or private hospitalsto the extent that the costs are necessary expenditures incurred due to the COVID-19public health emergency, but the form such assistance would take may differ. In particular, financial assistance to private hospitals could take the form of a grant or a short-term loan. 18.May payments from the Fund be usedto assist individuals with enrolling in a government benefit programfor those who havebeenlaid off due to COVID-19 and therebylost health insurance? Yes. To the extent that the relevant government official determines that these expenses are necessary and they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance, these expenses are eligible. 19.Mayrecipientsuse Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions? Yes, to the extent these efforts are deemed necessary forpublic health reasons or as a form of economic support as a result of the COVID-19 health emergency. 20.Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense? Yes, assuming that the recipient considers the grantsto be a necessary expense incurred due to the COVID-19 public health emergency and the grants meet the other requirements for the use of Fund payments under section 601(d) of the Social Security Act outlined in the Guidance.As a general matter, providing assistance to recipients to enable them to meet property tax requirements would not be an eligible use of funds, but exceptions maybe made in the case of assistance designed to prevent foreclosures. 4 21.Mayrecipients create a“payroll support program” for public employees? Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited tothoseemployees whose work duties aresubstantially dedicated to mitigating or responding to the COVID-19 public health emergency. 22.Mayrecipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency? Yes,this would be an eligible expense if the government determined that the costs ofsuch employment and training programs would be necessary due to the public health emergency. 23.Mayrecipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency? Yes, if a government determines such assistance to be a necessary expenditure. Such assistance could include, for example, a program to assist individuals with payment ofoverdue rent or mortgage paymentsto avoid eviction or foreclosureor unforeseen financial costs for funerals and other emergency individual needs.Such assistance should be structured in a manner to ensure as much as possible, within the realm of what is administratively feasible, that such assistance is necessary. 24.The Guidance provides that eligible expenditures may includeexpenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a “small business,” and isthe Guidance intended to refer only to expenditures to cover administrative expenses of such a grant program? Governments have discretion to determine what payments are necessary. A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of agrant to a small business to reimburse the costs of business interruption caused by required closures would also be an eligible expenditureunder section 601(d) of the Social Security Act, asoutlined in the Guidance. 25.The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence of a stay-at-home order? Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are determined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that are affected by decreased customer demandasa result of the COVID-19 public health emergency. 26.MayFund payments be used to assist impacted property owners with the payment of their property taxes? Fund payments may not be used for government revenue replacement, including the provision of assistanceto meet tax obligations. 5 27.MayFund payments be used to replace foregone utilityfees?If not, can Fund payments be used as a direct subsidy payment to all utilityaccount holders? Fund payments may not be used for government revenue replacement, including the replacement of unpaid utility fees.Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meetthe other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, if determined to be a necessary expenditure, a government could provide grants to individuals facing economic hardship to allow them to pay their utility fees and thereby continue to receive essential services. 28.Could Fund paymentsbe used for capital improvement projects that broadly provide potential economic development in a community? In general, no.Ifcapital improvement projects are not necessary expenditures incurred due to the COVID-19public health emergency, then Fund paymentsmay not be used for such projects. However, Fund payments may be used for the expenses of, for example,establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacityor improve mitigation measures, including related construction costs. 29.The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of “hazard pay”? Hazard pay means additional pay for performing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. 30.The Guidance provides that ineligible expenditures include “\[p\]ayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or respondingto the COVID-19 public health emergency.” Is this intended to relateonly to public employees? Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A recipient would not be permitted to pay for payroll or benefit expenses of private employees and any financial assistance (such as grants or short-term loans) to private employers are not subject to the restriction that the private employers’ employees must be substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 31.May counties pre-pay with CARES Act funds for expenses such as aone or two-year facility lease, such as to house staff hired in response to COVID-19? A government should not make prepayments on contracts using payments from the Fund to the extent thatdoing sowould not be consistent with its ordinary course policies and procedures. 32.Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund? No. The Guidance provides, as anexample of an eligible use of payments from the Fund, expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. Such assistancemaybe provided using amounts received from the Fund in the absence of a requirement to close businesses if the relevant government determines that such expenditures are necessary in response to the public health emergency. 6 33.Should States receiving a payment transfer funds to local governmentsthat did not receive payments directly from Treasury? Yes, provided that the transferred funds are used by the local government for eligible expenditures under the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to make direct payments to local governments with populations in excess of 500,000, in amounts equal to 45% of the local government’s per capita share of the statewide allocation. This statutory structure was based on a recognition that it is more administratively feasible to rely on States, rather than the federal government, to manage the transfer of funds to smaller local governments. Consistent with the needs of all local governments for funding to address the public health emergency, States should transfer funds to local governments with populations of 500,000 or less, using as a benchmark the per capita allocation formula that governs payments to larger local governments. This approach will ensure equitable treatment among local governments of all sizes. For example, a State received the minimum $1.25 billion allocation and had one county with a population over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion it received, or $450 million, to local governments within the State with a population of 500,000 or less. 34.May a State impose restrictions on transfers of funds to local governments? Yes, to the extent that the restrictions facilitate the State’s compliance with the requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such as the Single Audit Act, discussed below. Other restrictions are not permissible. 35.If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are the expenses associated with the issuance eligible uses of Fund payments? If a government determines that the issuance of TANs is necessary due to the COVID-19 public health emergency, the government may expend payments from the Fund on the interest expense payable on TANs by the borrower and unbudgeted administrative and transactional costs, such as necessary payments to advisors and underwriters, associated with the issuance of the TANs. 36.May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework? Such expenditures would only be permissible if they are necessary forthe public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework have passed due to this public health emergency would not be necessary due to the public health emergency and thus would not be eligibleuses of Fund payments. 37.Are costs associated with increased solid waste capacity an eligible use of payments from the Fund? Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to the disposal of used personal protective equipment, would be an eligible expenditure. 7 38.May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency? No. The Guidance says that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19public health emergency. Hazard pay is a form of payroll expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such individuals. 39.May Fund payments be used for expenditures related to the administration ofFund payments by a State, territorial, local, or Tribal government? Yes, if the administrative expenses represent an increase over previously budgeted amounts and are limited to what is necessary. For example, a State may expend Fund payments on necessary administrative expenses incurred with respect to a new grant program established to disburse amounts received from the Fund. 40.May recipients use Fund payments to provide loans? Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must be either returned to Treasury upon receipt by the unit of government providing the loan or used for another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act. Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury upon receipt by the unit of government lending the funds. 41.May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak? Fund payments may be used only for expenditures necessary to address the current COVID-19 public health emergency.For example, a State may spend Fund payments to create a reserve of personal protective equipment or develop increased intensive care unit capacity to support regions in its jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic. 42.May funds be used to satisfy non-federal matching requirements under the Stafford Act? Yes, payments from the Fund may be used to meet the non-federal matching requirements for Stafford Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise satisfy the Fund’s eligibility criteria and the Stafford Act. Regardless of the use of Fund payments for such purposes, FEMA funding is still dependent on FEMA’s determination of eligibility under the Stafford Act. 43.Must a State, local, or tribal government require applications to be submitted by businesses or individuals before providing assistance using payments from the Fund? Governments have discretion to determine how to tailor assistance programs they establish in response to the COVID-19 public health emergency. However, such a program should be structured in such a manner as willensure that such assistance is determined to be necessary in response to the COVID-19 public health emergency and otherwise satisfies the requirements of the CARES Act and other applicable law. For example, a per capita payment to residents of a particular jurisdiction without an assessment of individual need would not be an appropriate use of payments from the Fund. 8 44.May Fund payments be provided to non-profits for distribution to individuals in need of financial assistance, such as rent relief? Yes, non-profits may be used to distribute assistance. Regardless of how the assistance is structured, the financial assistance provided would have to be related to COVID-19. 45.May recipients use Fund payments to remarket the recipient’s convention facilities and tourism industry? Yes, if the costs of such remarketing satisfy the requirements of the CARES Act. Expenses incurred to publicize the resumption of activities and steps taken to ensure a safe experience may be needed due to the public health emergency. Expenses related to developing a long-term plan to reposition a recipient’s convention and tourism industry and infrastructure would not be incurred due to the public health emergency and therefore may not be covered using payments from the Fund. 46.May a State provide assistance to farmers and meat processors to expand capacity, such to cover overtime for USDA meat inspectors? If a State determines that expanding meat processing capacity, including by paying overtime to USDA meat inspectors, is a necessary expense incurred due to the public health emergency, such as if increased capacity is necessary to allow farmers and processors to donate meat to food banks, then such expenses are eligible expenses, provided that the expenses satisfy the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance. 47.The guidance provides that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May Fund payments be used to cover such an employee’s entire payroll cost or just the portion of time spent on mitigating or responding to the COVID-19 public health emergency? As a matter of administrative convenience, the entire payroll cost of an employee whose time is substantially dedicated to mitigating or responding to the COVID-19 public health emergency is eligible, provided that such payroll costs are incurred by December 30, 2020. An employer may also track time spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so consistently within the relevant agency or department. 48.May Fund payments be used to cover increased administrative leave costs of public employees who could not telework in the event of a stay at home order or a case of COVID-19 in the workplace? The statute requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020.As stated in the Guidance, a cost meets this requirement if either (a)the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation.If the cost of an employee was allocated to administrative leave to a greater extent than was expected, the cost of such administrative leave may be covered using payments from the Fund. 9 49.Are States permitted to use Coronavirus Relief Fund payments to satisfy non-federal matching requirements under the Stafford Act, including “lost wages assistance” authorized by the Presidential Memorandum on Authorizing the Other Needs Assistance Program for Major Disaster Declarations Related to Coronavirus Disease 2019 (August 8, 2020)? Yes. As previous guidance has stated, payments from the Fund may be used to meet the non-federal matching requirements for Stafford Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise satisfy the Fund’s eligibility criteria and the Stafford Act. States are fully permitted to use payments from the Fundto satisfy 100% of their cost share for lost wages assistance recently made available under the Stafford Act. 50.At what point would costs be considered to be incurred in the case of a grant made by a State, local, or tribal government to cover interest and principal amounts of a loan, such as might be provided as part of a small business assistance program in which the loan is made by a private institution? A grant made to cover interest and principal costs of a loan, including interest and principal due after the periodthat begins on March 1,2020, and ends on December 30, 2020(the “covered period”), will be considered to be incurred during the covered periodif (i) the full amount of the loan is advanced to the borrower within the covered period and (ii) the proceeds of the loan are used by the borrower to cover expenses incurred during the covered period. In addition, if these conditions are met, the amountof the grant will be considered to have been used during the covered period for purposes of the requirement that expenses be incurred within the covered period. Such a grant would be analogous to a loan provided by the Fund recipient itself that incorporates similar loan forgiveness provisions. As with any other assistance provided by a Fund recipient, such a grant would need to be determined by the recipient to be necessary due to the public health emergency. 51.If governments use Fund payments as described in the Guidance to establish a grant program to support businesses, would those funds be considered gross income taxable to a business receiving the grant under the Internal Revenue Code (Code)? Please see the answer provided by the Internal Revenue Service (IRS) available at https://www.irs.gov/newsroom/cares-act-coronavirus-relief-fund-frequently-asked-questions. 52.If governments use Fund payments as described in the Guidance to establish a loan program to support businesses, would those funds be considered gross income taxable to a business receiving the loan under the Code? Please see the answer provided by the IRSavailable at https://www.irs.gov/newsroom/cares-act- coronavirus-relief-fund-frequently-asked-questions. B. Questions Related to Administrationof Fund Payments 1.Dogovernments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Department of the Treasury of amounts receivedfrom the Fund that have not been used in a manner consistent withsection 601(d) of the Social Security Act. If a government has not used funds it has received to covercosts that were incurred by December 30, 2020, as required by the statute, those funds must be returned tothe Department of the Treasury. 10 2.What records must be kept by governments receiving payment? A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act. 3.May recipients deposit Fund payments into interest bearing accounts? Yes, provided that if recipients separately invest amounts received from the Fund, they must use the interest earned or other proceeds of these investments only to coverexpenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses.If a government deposits Fund payments in a government’s general account, it may use those funds to meet immediate cash management needs provided that the full amount of the payment is used to cover necessary expenditures. Fund payments are not subject to the Cash Management Improvement Actof 1990, as amended. 4.May governments retain assets purchased with payments from the Fund? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. 5.What rules apply to the proceeds of disposition or sale of assetsacquired using payments from the Fund? If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social Security Act. 6.Are Fund payments to State, territorial, local, and tribal governments considered grants? No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not considered to be grants but are “other financial assistance” under 2 C.F.R. § 200.40. 7.Are Fund payments considered federal financial assistance for purposes of the Single Audit Act? Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31 U.S.C. §§ 7501-7507) and the related provisions of the Uniform Guidance, 2 C.F.R. § 200.303 regarding internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. 8.Are Fund payments subject to other requirements of the Uniform Guidance? Fund payments are subject to the following requirements in the Uniform Guidance (2 C.F.R. Part 200): 2 C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. 9.Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund? Yes. The CFDA number assigned to the Fund is 21.019. 11 10.If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients’ total funding received from the federal government for purposes of the Single Audit Act? Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2 C.F.R.part 200, subpart F re:audit requirements. Subrecipients are subject to a single audit or program-specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal awards during their fiscal year. 11.Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act? Yes, such expenses would be eligible expenditures,subject to the limitations set forth in 2 C.F.R. § 200.425. 12.If a government has transferred funds to another entity, from which entitywould the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act? The Treasury Department would seek to recoup the funds from the government that received the payment directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the Guidance. 12 CITY OF CENTERVILLE CITY COUNCIL MEETING July 8, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on July 8, 2020 via Zoom Videoconferencing at: https://zoom.us/j/478824301, Meeting ID: 478 824 301 with audio only available at: 312-626-6799. The meeting was also live streamed by North Metro TV. COUNCIL MEETING I.CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL* PRESENT: Mayor D. Love Council Member Russ Koski Council Member Matt Montain Council Member Michelle Lakso Council Member Tom Wilharber ABSENT: None. STAFF: City Administrator Mark Statz City Attorney Kurt Glaser the noted individuals were visibly and audibly present on the videoconference call. II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that Res. #20- Primary & General Elections be added under the Consent Agenda, Item #7 and that United dy to Release be added under the Old Business, be added under Item #3. He also requested that A-1 Excavating Request for Work Hour Extension be added under New Business, Item #1 and Downtown Sewer Upsizing be added as Item #2. Motion by Council Member Montain, seconded by Council Member Wilharber to Approve the Agenda as Amended. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain, & Wilharber voted in favor. Motion carried. IV.APPOINTMENTS/PRESENTATIONS City of Centerville Council Meeting Minutes July 8, 2020 1. None. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. June 10, 2020 City Council Meeting Minutes Mayor Love provided Council Members with an opportunity for modifications. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve the June 10, 2020 Minutes as Presented. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain, & Wilharber voted in favor. Motion carried. VII. CONSENT AGENDA 1. Centerville Claims through July 8, 2020 (Check #34055-34083) & (1541E- 1545E) w/1542E Voided 2. Centennial Lake Police Department Claims through June 23, 2020 (Check #13267-13270) & (ACH 2020020-2020023) 3. Centennial Fire District Claims through June 23, 2020 (Check #8836-8847) (ACH 2020016-2020017) 4. Pay Request #3 Downtown Street & Ut 5. 6. 7. Judges for the 2020 Primary & General Elections Mayor D. Love provided an opportunity for Council to add or remove any item(s) to/from the consent agenda. Administrator Statz stated that the Council should review Item #7 prior to approval. Council Member Koski desired to discuss Item #4. Mayor Love pulled Consent Agenda Items #4 & 7 for additional discussion. Motion by Council Member Koski, seconded by Council Member Montain to Approve Consent Agenda Items #1-3, 5-6 as presented. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Council Member Koski asked whether fees for a recent gas line break were included in the Pay Request. Administrator Statz stated that no fees were included associated with the break as this is customarily handled between the contractor and the gas provider. Council Member Koski also asked about removal of trees in the Downtown area. Administrator Statz stated that 15 trees were removed associated with the widening of the roadways with the contractor working with the Page 2 of 10 City of Centerville Council Meeting Minutes July 8, 2020 property owners. He stated that three (3) additional trees were removed as the property owners approached the City to have them removed. He stated that it was also beneficial for the City to remove them at this time. He stated that all trees were within the City Member Koski asked if it was customary to reimburse residents for those same trees. Administrator Statz stated that because all trees were within th not customary to do so. Motion by Council Member Koski, seconded by Council Member Lakso to Approve Consent Agenda Item #4 as presented. A Roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Administrator Statz read the presented resolution to Council. Mayor Love thanked volunteers for serving and stated that elections were very important. Motion by Council Member Montain, seconded by Council Member Koski to Approve Consent Agenda Item #7 as presented. ARoll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. VIII.OLD BUSINESS 1. Administrator Statz stated that as Council was aware, equipment was proposed to be place on several private properties, one being St. Paul Regional Water property with whom Council previously approved an agreement. He stated that City Attorney Glaser would speak regarding the matter. City Attorney Glaser stated that the agreement with the Church mirrors the agreement that was executed with St. Paul Regional Water. He stated that there was one (1) difference in that the Church requested an additional shut-off in case an event was taking place which would allow their ability to control whether the system worked on their property or not. Motion by Council Member Koksi, seconded by Council Member Lakso to Approve the LaMotte Irrigation System Expansion Agreement Presented. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. 2. Administrator Statz stated that the cities of Lino Lakes and Centerville entered into agreements with United Properties for the development of Distribution Alternatives and the usage of Fairview Street for hauling materials to the site during construction. United Properties also had options to purchase/develop those parcels within the City of Centerville near that site with the same owner. He stated that it was anticipated that those sites would also be developed within a short period of time. Administrator Statz stated that the agreements required United Properties to overlay Fairview Street for the usage of the roadway and possible damage that may have been caused by the hauling. He stated that the development within Lino Lakes has been completed and their options on the additional Centerville sites have expired. He stated that their Letter of Credit was due to expire in several days and if not on this agenda they would need to seek renewal. He also Page 3 of 10 City of Centerville Council Meeting Minutes July 8, 2020 stated that the roadway has been overlaid to releasing their Letter of Credit subject to receipt of proof that their contractor had been paid in full. Mayor Love asked whether the roadway was previously striped and Administrator Statz stated that it was not previously striped and is not now. Mayor Love stated that the roadway is similar in quality as prior to the construction if not better. Motion by Council Member Montain, seconded by Council Member Wilharber to Approve the Release of Letter of Credit with United Properties Contingent Upon Receipt of A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 3. Construction of Fence Around City Owned Water Tower Property Administrator Statz stated that a Lawn & Turf several months ago stating that several items required by their Conditional Use Permit had not been completed with one of them being that they were to construct a fence around the perimeter of the property. He stated that the City desired to complete the construction of a Administrator Statz showed an aerial photo of the site explaining property owned by the City, required fencing, previously leased property owned e in an attempt to mitigate noise emitting from the business to abutting property ow had constructed a fence along the north side of the property and the west side of the property. He pointed out that the fencing stopped at the property line on the west side and was never completed on the north or east sides of the City water tower site. He stated that Staff desired to pursue the completion of that fencing assisting in sound mitigation and protection of Council Member Wilharber asked the materials of the existing fence. Administrator Statz stated that for the most part the existing fence cannot be seen but that it was solid wood and the City would like to construct a solid wood, 8 feet tall fence primarily for noise mitigation. He stated that there was not a visual issue to match materials. Council Member Montain asked about access to the water tower site. Administrator Statz stated that the desire to construct the fence would include a gate on the east side for City access to the water tower. He stated that st much like we are doing now as language in the Conditional Use Permit allows for such access. He stated that the City does own a 30-foot ingres property. However, if that easement was to be used, it should be improved with a driveway. obtain a preference from them. He stated that he would again speak with them regarding the issue. Council Member Montain has concern regarding impacting of the business with their day-to-day ty to access the site at any time. whether it was a locked gate and if the City had a key. Administrator Statz stated that the City does have a key. Page 4 of 10 City of Centerville Council Meeting Minutes July 8, 2020 Council Member Lakso stated that the priority is to keep the water tower safe and secure. She asked whether the south side of the property would remain unfenced and Administrator Statz stated that there was a chain link fence along the south side of the property. Mayo Love had concern for protection of the water tower, felt that a fence would add mitigation of noise and the potential for recouping the costs of the construction based on language contained in the Conditional Use Permit. City Attorney Glaser stated that if the fence was constructed on City property assessment due to failure to comply with the CUP would not be allowed. If constructed on their property then it would be allowable through the 429 process or small claims litigation. He stated that notification of pending action, providing an opportunity for them to discuss and take action prior to the City acting would need to be provided to them. Council Member Koski asked about ownership of the existing chain link fence on the south side of the City owned property and Administrator Statz stated that he believed it was City owned. Council Member Montain felt that a chain link fence would be acceptable. He felt that a wood fence would echo noise and this should be looked at. Administrator Statz stated that staff is not recommending refencing the west or south side of the tower property and is recommending the 8- foot fence with the goal of mitigating noise. Further, the CU fence. He stated that they are not obligated to construct all the way around th he felt that the north and east sides of the property make sense to assist in keeping items from compromising the tower. Administrator Statz stated that the City will need to ask that the fence be constructed soon, as the timeline the construction of the fence as we have in the past. Several Council Members felt that the City should work with the property owner for construction of the fence as outlined in the CUP and constructed on their property with their maintenance responsibility. It was also felt that something needed to be accomplished. Mayor Love clarified that the consideration this evening was whether the City construct the fence on their property or commence the legal process for constructing the fence on their property pursuant to the failure of doing so as addressed in their CUP and beginning the formal process for allowing for specially assessing the associated costs of said construction. Motion by Council Member Koski, seconded by Council Member Lakso to Commence the y Fence as Outlined in the Conditional Use th & East sides) Abutting the City Owned Water Tower Property. Administrator Statz clarified Councletter was forwarded that they needed to construct the fence previously and that another letter should be fo intent is to start the process to assess for the construction of a fence on their property due to their failure to do so per language contained in the CUP. Council Member Lakso stated that this notification may prompt them to complete the action requested by the City. Page 5 of 10 City of Centerville Council Meeting Minutes July 8, 2020 Council Member Wilharber asked if the previous letter was forwarded via certified mail as they may have not received it and that any action by the City in the future should be forwarded certified mail guaranteeing their receipt. Administrator Statz stated that he forwarding of the letter and they acknowledged that they received it at that meeting and through an email. He did state that the next letter would be sent certified mail. Mr. Steve King, 1724 Sorel Street asked who would maintain the inside of the fence. Administrator Statz stated that generally the owner of the fence maintains both sides of the fence. Administrator Statz stated the requirements for a residential fence that the fence would be either constructed on the property line or in two feet from the property line. Discussion regarding maintenance and law. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. IX. NEW BUSINESS 1. Downtown Parcel For Sale (7046 Centerville Road) Administrator Statz stated that the City has a Downtown Redevelopment Plan that guides development, that the City has purchased properties in the past for assembly and that the property owners of 7046 Centerville Road have approached the City to determine whether the City desired to purchase the property. He stated that the property zoning allows for the home to remain on the site with the ability to enlarge it by 33%. He stated that the existing home is approximately 450 square feet, could be torn down and reconstructed only to the same size. He stated that the assembly of parcels would interest developers similar to the Block 7 interest rather than a developer having to purchase properties on their own. He felt that it could be some time before the market were to be driving for a developer to much many parcels at a time to allow for a development in the area. Council Member Wilharber stated that he was not in favor of purchasing the property as the City already owned property along Main Street and Block 7. Council Member Montain concurred and also stated that such a purchase would not appropriate with the uncertainties of the 2021 budget. Council Members Koski and Lakso also concurred. Mayor Love stated that in other jurisdictions an EDA may have funding to allow for a purchase similar to this and that it was not was unsure whether a purchase of this sort made sense and at this time with all of the uncertainties. Administrator Statz thanked Council for their direction and consideration. Project (Working Hour Extension) Administrator Statz stated that due to COVID-19 and rain delays, A-1 Excavating is requesting the ability to work from 7:00 a.m. to 8:00 p.m. on week days. Page 6 of 10 City of Centerville Council Meeting Minutes July 8, 2020 Council Member Lakso asked for the period of time. Administrator Statz stated open-ended or the motion that is made by Council could include the right to end the work extension time at any time. She stated that individuals are looking for quite time but would be ok with granting an additional hour. Council Member Koski asked the type of equipment that would be utilized during operation. City Administrator Statz stated they would be backfilling and compaction equipment. He asked if input could be obtained from the residents in the area and if complaints were received the City could cease allowing the extension correct. Council Member Montain stated that he understood that completing the job on time or a week or two earlier but had concerns for residents in the area. Council Member Wilharber stated that he felt that with the extension people would be happier if the job was completed sooner by allowing this. Mr. Steve King, 1724 Sorel Street commented that maybe allowing the contractor to start earlier would be more advisable. City Clerk Bender stated that she had recently taken a complaint from a resident regarding the removal of a vehicle from the roadway at 7:00 a.m. She stated that the resident was not happy due to family circumstances and lack of rest. Discussion ensued regarding placing a time limit for the extension of work hours, school, sunset time, updates to residents, etc. Motion by Council Member Wilharber, seconded by Council Member Montain to Grant A- 1 Excavating Request to Extend Work Hours Until 8:00 p.m. To August 31, 2020 as Submitted. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso, Montain & Wilharber voted in favor. Motion carried. 3. Downtown Street Project Storm Sewer Upsizing Administrator Statz stated that when Centerville Road was reconstructed the City installed the pe. It was installed up to Heritage Street. He stated that it was downsized going north to Sorel Street in an attempt to save funding and acknowledging that at some point in the future the Downtown area would be redeveloped. He stated that the intent of the Irrigation System was to maximize the amount of developable space in the Downtown area without having to install raingardens, ponding, etc. associated with Best Management Practices (BMPs). Administrator Statz stated that with the current street project being completed in the area (Heritage & Sorel Street) that it may be advisable to consider the installation of a storm sewer pipe (second larger pipe) along Heritage Street to the east and north on Progress to Sorel Street. He stated that this was accommodate the redevelopment of the block between Centerville Road and Progress Road and its runoff. He stated that the same area would accommodate runoff from impervious surface if Kelly their parking lots. Administrator Statz stated Stantec has provided a cost estimate of $50,000 for Page 7 of 10 City of Centerville Council Meeting Minutes July 8, 2020 upsizing the pipe. He stated that the funds could be expended from the Storm Water Fund which would deplete that fund. He also stated that an argument could be made that it should come out of the Street Fund as the majority of the project is being funded through that account. Council Member Koski stated that he understands the purpose of doing it now while the roadway is tore up. Administrator Statz stated it would be cheaper to complete now. Mr. Steve King asked why this had not been thought of prior. Administrator Statz stated that it was and at the time of the reconstruction of Cent contemplate future development of the downtown area. He stated that now we are being faced with the true fact that the roadways are being reconstructed and it would make sense to install it in that location. Mr. King stated that he had concerns that the funds were sewer related and not street related. Council Member Lakso stated that she briefly remembers previous discussions on the matter and stated that now is the time to upsize the piping. She stated that she felt that a good rule of thumb was to do what you can at the time, as the costs will always increase over time. Council Member Montain stated that he felt that it could be a developer expense in the future rather than a City expense currently. He also stated that no one knows when the downtown area will develop. Council Member Wilharber asked if the pipe was concrete. City Administrator Statz stated yes with a lifespan of approximately 100 years. Council Member Wilharber stated that he was in favor of the installation and that he felt that the City should take advantage of the opportunity. Mayor Love stated that he rememb installed instead to save money. He stated that he was also disappointed that it was now being brought up mid-project. Administrator Statz stated that there may have been communication problems previously and that costs have remained stable for the piping. Administrator Statz stated that the existing piping is not large enough to handle redevelopment of Block 2. Mayor Love stated that if that block were to develop in the future then the roadway (Progress Road) would need to be reconstructed or ponding would need to be installed. Council Member Koski thanked Administrator Statz for the guidance and staff recommendation but felt that funding should come from the Storm Water Fund and questioned if there was adequate funding for it. Discussion ensued regarding inclusion of where the funding should come from be included in the motion, having the Finance Director discuss funding levels at the next meeting and making the motion to upsize the pipe with the understanding that the following meeting discussion will take place regarding funding due to construction constraints. Motion by Council Member Wilharber to Increase Changing the Original Design of that Portion of the Reconstruction. Page 8 of 10 City of Centerville Council Meeting Minutes July 8, 2020 Discussion ensued and City Administrator Statz requested that rather than referring to the exact Council Member Wilharber modified the motion accordingly. Seconded by Council Member Lakso. A roll-call vote was taken. Mayor Love and Council Members Koski, Lakso & Wilharber voted in favor. Council Member Montain - Nay. Motion carried 4/1. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator Statz stated that he had no written update but gave a brief review of items that have transpired since the last meeting. He stated that he recently had a nice meeting with a property owner regarding potential real estate, that City Hall was opening for early voting and nothing else, that Co-Interim Chief Streich was temporarily hired back as a consultant for the Fire Department until such time that the Departmental Study was completed and that the new Police Chief would be on board within the next few weeks. He stated that there was a very nice article in the paper recently. Council Member Wilharber asked when the Police Department building would be paid off and Administrator Statz stated the following year. Council Member Koski asked about Northern Forest Products. Administrator Statz stated that he has spoken with several realtors regarding the property. Council Member Koski ask if they relocated. City Administrator Statz stated that he had not been contacted by the owner and he was unaware. Council Member Wilharber asked about the hiring of Co-Interim Chief Streich and where did he go after being the Fire Chief for Centennial. Administrator Statz stated that he thought the City of Andover but was brought out of retirement as a consultant for Centennial on a temporary basis. City Attorney Glaser stated that the courts were starting again and that it would be via Zoom. He stated that there were 6,000 cases in the County. Council Reports a. i. Council Member Lakso reported that there were enough Committee Members present to have a quorum but the Committee still has a vacancy. She also reported that the Committee authorized Music in the Park for Tuesday evenings but if Thursday evenings could also be incorporated that would take place and The Committee decided to let the organizers (Mr. Tom Lee & Committee Member Brian Peterson) take care of that as long as it was within the budget. ii. Centennial Fire Distri No report was given. iii. No report was given. b. tholic Church cancelled their annual Chicken Dinner/Festival and that it was the first time in 113 years. He also reported that several Staff members from Public Works and Office Dixon saved seven (7) ducklings from the storm sewer earlier in the day. Page 9 of 10 City of Centerville Council Meeting Minutes July 8, 2020 i. No report given. ii. Economic Development Authority stated that the Committee meets on the following Wednesday. c. Koski - i. Planning & Zoning Commission discussions took place regarding residential parking and outside storage revisions to the Code. He stated that lengthy discussions have taken place regarding these items. He stated that a resident also desired to review the Chicken portion of the Code. d. Montain i. Council Member Montain stated that the meeting was scheduled for the following Monday. ii. North Metro Telecommunications Commission Montain stated that the July meeting was cancelled. e. Love with the Centennial Lakes Police Department and thanked retiring Police Chief Coan for guiding the Centennial Lakes Police Department to great heights and serving the community well. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Montain to Adjourn the Regular Meeting of July 8, 2020 at 8:08 p.m. A roll-call vote was taken. Mayor Love and Council Members Lakso, Koski, Montain & Wilharber voted in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 10 of 10 08/20/20 7:39 AM CITY OF CENTERVILLE Page 1 Check Detail - August 26, 2020 Check DateCheck #Vender NameCommentsAmount 18/18/2020001565EPSNTO RECORD PSN CHARGES - PERMITS & FEES - SERV THRU 7$243.32 18/18/2020001565EPSNTO RECORD PSN CHARGES - MISC - SERV THRU 7-31-20$3.80 18/18/2020001565EPSNTO RECORD PSN CHARGES - UTILITIES - SERV THRU 7-31-20$317.55 18/18/2020001565EPSNTO RECORD PSN CHARGES - UTILITIES - SERV THRU 7-31-20$317.55 Check Nbr 001565 PSN$882.22 18/21/2020001566EIRS/EFTPSFED W/H - PAYPERIOD 17$2,654.28 18/21/2020001566EIRS/EFTPSFICA/MEDW/H - PAYPERIOD 17$3,725.06 Check Nbr 001566 IRS/EFTPS$6,379.34 18/21/2020001567EPERAPERA W/H - PAY PERIOD 17$3,320.67 Check Nbr 001567 PERA$3,320.67 18/21/2020001568EOPTUM BANK - H.S.A.$1,300.00 H.S.A. W/H - PAY PERIOD 17 Check Nbr 001568 OPTUM BANK - H.S.A.$1,300.00 18/21/2020001569EMINNESOTA DEPT OF REVENUESTATE TAXW/H - PAYPERIOD 17$1,073.76 Check Nbr 001569 MINNESOTA DEPT OF REVENUE$1,073.76 18/26/2020034173 AIRFRESH INDUSTIRES, INC.ADA ACCESSIBLE PORTABLE RESTROOMS RENTALS SERV THR$732.00 Check Nbr 034173 AIRFRESH INDUSTIRES, INC.$732.00 18/26/2020034174 ALEXANDRA HOUSE$1,820.00 SPONSORSHIP Check Nbr 034174 ALEXANDRA HOUSE$1,820.00 18/26/2020034175 ALL AMERICAN TITLE COMPANY7223MILL RD - REPLACEMENT CKFOROVERPYMTON FINAL $40.95 Check Nbr 034175 ALL AMERICAN TITLE COMPANY$40.95 18/26/2020034176 ALL SAFE GLOBALFIRE EXTINGUISHER CERIFICATION$64.50 Check Nbr 034176 ALL SAFE GLOBAL$64.50 18/26/2020034177 AMERICAN WATER WORKS ASSOCIATIMEMBERSHIP DUES$79.00 Check Nbr 034177 AMERICAN WATER WORKS ASSOCIATI$79.00 18/26/2020034178 ANOKA COUNTY PROPERTY RECORDSRECORD DOC#2267980.001, 2267980.002,2267980.003$138.00 18/26/2020034178 ANOKA COUNTY PROPERTY RECORDSRECORD DOC#575484.003$46.00 Check Nbr 034178 ANOKA COUNTY PROPERTY RECORDS$184.00 18/26/2020034179 CANON FINANCIAL SERVICES INC.P.W. COPIER - PER CONTRACT SERV THRU 8-31-20$33.13 Check Nbr 034179 CANON FINANCIAL SERVICES INC.$33.13 18/26/2020034180 CENTERPOINT ENERGY$27.23 1785 PELTIER LAKE DR - SERV THRU 7-29-20 1880 MAIN ST - SERV THRU 7-29-20 18/26/2020034180 CENTERPOINT ENERGY$74.91 18/26/2020034180 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 7-29-20$82.53 18/26/2020034180 CENTERPOINT ENERGYCREDIT-$1.49 18/26/2020034180 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 7-29-20$27.23 18/26/2020034180 CENTERPOINT ENERGYCREDIT-$1.49 Check Nbr 034180 CENTERPOINT ENERGY$208.92 18/26/2020034181 CORRPRO COMPANIES OWER SERVICE AGREEMENT$820.00 WATERT Check Nbr 034181 CORRPRO COMPANIES$820.00 18/26/2020034182 LINCOLN NATIONAL LIFE INSURANCLONGTE RM DIS. INS. SERV THRU 9-30-20$304.64 Check Nbr 034182 LINCOLN NATIONAL LIFE INSURANC$304.64 18/26/2020034183 MARCO, INC.STANDARD PAYMENT PER CONTRACT$202.42 Check Nbr 034183 MARCO, INC.$202.42 18/26/2020034184 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 17$1,083.33 Check Nbr 034184 NATIONWIDE RETIREMENT SOLUTION$1,083.33 18/26/2020034185 PALZER, PAUL1/2 INTERNET REIMBURSEMENT - COVID - FOR JULY & AUGU$70.00 Check Nbr 034185 PALZER, PAUL$70.00 18/26/2020034186 PRESS PUBLICATIONSNOTICE FOR BIDS FORCHAMBER REMODEL$295.50 08/20/20 7:39 AM CITY OF CENTERVILLE Page 2 Check Detail - August 26, 2020 Check DateCheck #Vender NameCommentsAmount Check Nbr 034186 PRESS PUBLICATIONS$295.50 18/26/2020034187 TRU GREEN - CHEM LAWNLAWN CARE$110.21 18/26/2020034187 TRU GREEN - CHEM LAWNLAWN CARE$1,713.94 Check Nbr 034187 TRU GREEN - CHEM LAWN$1,824.15 18/26/2020034188 VERIZONCELL PHONE SERV THRU 8-9-20$52.06 18/26/2020034188 VERIZONCELL PHONE SERV THRU 8-9-20$52.06 18/26/2020034188 VERIZONCELL PHONE SERV THRU 8-9-20$52.06 18/26/2020034188 VERIZONCELL PHONE SERV THRU 8-9-20$104.12 Check Nbr 034188 VERIZON$260.30 18/26/2020034189 XCEL ENERGY1745 MAIN ST - SERV THRU 8-3-20$19.32 18/26/2020034189 XCEL ENERGY1682 MAIN ST - SERV THRU 8-3-20$79.44 18/26/2020034189 XCEL ENERGY1880 MAIN ST - SERV THRU 8-5-20$1,818.27 18/26/2020034189 XCEL ENERGYSTREET LIGHTS - SERV THRU 8-3-20$2,021.35 18/26/2020034189 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 8-3-20$84.81 18/26/2020034189 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 8-3-20$16.50 18/26/2020034189 XCEL ENERGY7300 MILL RD - SERV THRU 8-3-20$176.88 18/26/2020034189 XCEL ENERGY1889 CENTER ST - SEWER LIFT - SERV THRU 8-5-20$28.63 18/26/2020034189 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 8-3-20$177.42 18/26/2020034189 XCEL ENERGY7285 MAIN ST - SERV THRU 8-3-20$52.76 18/26/2020034189 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 8-5-2$663.92 18/26/2020034189 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 8-3-20$374.03 Check Nbr 034189 XCEL ENERGY$5,513.33 $26,492.16 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 8/12/2020 - 8/20/2020Aug 20, 2020 03:26PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 08/2008/12/202013343FRATTALLONES HARDWARE, INC.HOOKS, DISH SOAP28.95-V 08/2008/20/202013354AMAZON12 TIRES2,547.16 08/2008/20/202013355ASPEN MILLS, INCUNIFORM SHOES CHIEF149.50 08/2008/20/202013356AWARDS BY HAMMOND, INCSIGN CHIEF MORK18.00 08/2008/20/202013357AXON ENTERPRISE, INCBODYCAM, STORAGE PMT, CAMERA 5,276.00 08/2008/20/202013358CENTENNIAL UTILITIESUTILITIES JULY802.16 08/2008/20/202013359CONNEXUS ENERGYELECTRIC JULY1,815.85 08/2008/20/202013360DEPUTY REGISTRAR #150TABS UNMARKED25.00 08/2008/20/202013361DON'S CIRCLE SERVICE#115 EXPLORER FUEL GAUGE & PUM1,122.67 08/2008/20/202013362GARY L FISCHLER & ASSOCIATES, PAPRE-EMP OFFICER AL650.00 08/2008/20/202013363MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI168.00 08/2008/20/202013364OCCUPATIONAL HEALTH CENTERSPRE EMP EXAM CP474.50 08/2008/20/202013365OPTUMMONTHLY SERVICE FEE JULY18.75 08/2008/20/202013366QUILL LLCCOPY PAPER/ FILE FOLDERS/MISC92.61 08/2008/20/202013367SUMMIT COMPANIESANNUAL SPRINKLER WET SYS INSP330.00 08/2008/20/20202020030DEARBORN NATIONALACH VOL LIFE RB ADJ941.46 08/2008/20/20202020031HEALTH PARTNERSACH HEALTH INS SEPT7,468.34 08/2008/20/20202020032OPTUMACH HSA CONTRIBUTION JM666.68 Grand Totals:22,537.73 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 8/8/2020 - 8/11/2020Aug 11, 2020 12:40PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 08/2008/11/202013340CENTURY LINKCOMMUNICATIONS AUGUST121.18 08/2008/11/202013341CONSOLIDATED COMMUNICATIONSPHONES AUGUST398.20 08/2008/11/202013342DON'S CIRCLE SERVICE#113 IGNITION COIL/GASKET780.35 08/2008/11/202013343FRATTALLONES HARDWARE, INC.HOOKS, DISH SOAP28.95 08/2008/11/202013344HOLIDAY STATIONSTORES, LLCFUEL JULY2,086.84 08/2008/11/202013345THE HOME DEPOT PROTISSUE124.32 08/2008/11/202013346KNOWLAN'S SUPER MARKETSRETIREMENT CAKE CHIEF COAN44.92 08/2008/11/202013347METRO SALES, INCCOPIER USAGE CHG JULY95.47 08/2008/11/202013348MIDWAY FORD INC2020 FORD INTERCEPTOR UTILITY A33,441.00 08/2008/11/202013349MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI130.00 08/2008/11/202013350CITY OF ROSEVILLEIT SUPPORT SERVICES AUGUST3,816.00 08/2008/11/202013351SHRED-N-GO, INCSHREDDING SERVICE JULY60.29 Grand Totals:41,127.52 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 7/31/2020 - 8/7/2020Aug 07, 2020 03:44PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 08/2008/06/202013132STATE OF MINNESOTAFORFEITURE DISTRIBUTION JS510.00-V 08/2008/06/202013325STATE OF MINNESOTAFORFEITURE DISTRIBUTION JS510.00 08/2008/07/202013326A.T.O.M.BASIC TRAINING PA550.00 08/2008/07/202013327COVERALL NORTH AMERICA, INCCLEANING SERVICE AUGUST780.00 08/2008/07/202013328DON'S CIRCLE SERVICEVEHICLE REPAIRS & MTC1,803.93 08/2008/07/202013329E C S I, LLCSERVICE CALL WATERFLOW ISSUE279.70 08/2008/07/202013330EMERGENCY AUTO TECH ,INCANTENNA REPAIR #11545.00 08/2008/07/202013331EMERGENCY CONTRACTORSAUGUST GROUNDS MTC815.00 08/2008/07/202013332FRATTALLONES HARDWARE, INC.DisH SOAP28.95 08/2008/07/202013333HOLIDAY COMPANIESVEHICLE WASHES192.50 08/2008/07/202013334THE HOME DEPOT PROTOWELS/TISSUE/CAN LINERS780.78 08/2008/07/202013335IMAGE PRINTING & GRAPHICS, INCBUSINESS CARDS CHIEF57.75 08/2008/07/202013336LVC COMPANIES, INCFIRE EXT MTC131.75 08/2008/07/202013337MHSRC/RANGEEVO/PIT REFRESHER ALDRICH/WAHL890.00 08/2008/07/202013338TRANSUNION RISK & ALTERNATIVEINVESTIGATION EXPENSES JULY50.00 08/2008/07/202013339VERIZON WIRELESSSQUAD LAPTOP ACCESS JULY1,232.01 08/2008/06/20202020029DELTA DENTALACH AUGUST DENTAL ODMARK ADJ957.30 Grand Totals:8,594.67 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 8/13/2020 - 8/25/2020Aug 20, 2020 03:44PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 08/2008/25/2020888630480CENTENNIAL UTILITIESAUG Gas, Water (Station 1)411.20 08/2008/25/2020888731137CONNEXUS ENERGY7/7-8/6 Electric (for Station 1)450.24 08/2008/25/2020888850135EMERGENCY RESPONSE SOLUShipping for Warranty repair of Lat12.28 08/2008/25/20208889120443THE LINCOLN NATL LIFE INS CAUG & SEPT EMS Coord. Life Ins 8.28 08/2008/25/2020889030280CAPSTONEConsultation/Interim Fire Chief for 5,468.40 08/2008/25/2020202002140045DELTA DENTALAUG Dental Ins Prem (Peil-FT)42.15 Grand Totals: 6,392.55 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 7/29/2020 - 8/12/2020Aug 07, 2020 03:53PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 08/2008/07/2020887130280CAPSTONEConsulting/Int. Fire Chief - J. Strei5,103.00 08/2008/12/2020887210030ACTIVE 911, INC.Family SMS / Taditional Subscripti117.70 08/2008/12/2020887310275ALADTEC, INCOnline Employee Sched. & Workf2,995.00 08/2008/12/2020887440380DOMAIN LISTINGSAnnual Listing (9/1/2020 - 8/31/20228.00 08/2008/12/2020887550135EMERGENCY RESPONSE SOLUAkron Quick Attack LE Monitor, N2,548.93 08/2008/12/2020887660300FIRE SAFETY USA, INCQuic-Mount Double premix holder500.00 08/2008/12/20208877131505FIRST IMPRESSIONS BUILDING Covid cleaning - Circle Pines & C540.69 08/2008/12/20208878180600CITY OF ROSEVILLEAUGUST Phone & IT Services1,196.00 08/2008/12/20208879230325WEX BANKJULY fuel462.48 08/2008/07/20202020020210300US BANKFaceBook - Recruitment "Joint our 1,689.82 Grand Totals: 15,381.62 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 26, 2020 Administration VII.4 TITLE OF ISSUE: Res. #20-0XX Vacating a Drainage and Utility Easement on Lot 2, Block 1 of James Commercial Addition BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached resolution. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Adopt Resolution #20-0XX Vacating a drainage and utility easement on Lot 2, Block 1 of James Commercial Addition. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING AUGUST 4, 2020 6:30 PM NOTICE IS HEREBY GIVEN that the City of Centerville Planning & Zoning Commission will be holding a Public Hearing regarding a request to vacate an existing drainage/utility easement located on parcel #R23-31-22-12-0007 (1825 Main Street) (vacating all of the 20-foot-wide publicly dedicated drainage easement as depicted over and across Lot 2, Block 1, James Commercial Addition, according to the recorded plat thereof, Anoka County Minnesota. Said plat was filed June 26, 1979 in the office of Registrar of Titles, County of Anoka as Document No. 105830. Atlas Ventures, LLC, owner of said parcel is requesting to provide the City with several drainage/utility easements in exchange as pictured below. Atlas Ventures, LLC, owner of said parcel is requesting the relocation of the existing easement to allow for the construction of Atlas Villas Memory Care which has previously received approval for a Conditional Use Permit to allow said building. The meeting will be held on August 4, 2020 commencing at 6:30 p.m. via Zoom: https://us02web.zoom.us/j/86726130971, Meeting ID: 867 2613 0971, For Audio Only, Dial +13126266799, 86726130971# US (Chicago). The purpose of the public hearing is to obtain public input and consider the issue. The meeting in open to the public. You may 3232 or by facsimile (651) 429-8629 if you need additional information. If you desire, you may email: mstatz@centervillemn.com or tbender@centervillemn.com with questions or concerns. Published in the Quad Community Press on July 14, 2020 Teresa Bender, CMC City Clerk EXISTING PROPOSED STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #20-0____ A RESOLUTION VACATING EXISTING EASEMENT & AUTHORIZING NEW DRAINAGE/UTILITY EASEMENTS ON PARCEL ID #23-31-22-12-0007, (LOT 2, BLOCK 1 JAMES COMMERCIAL ADD) (1825 MAIN STREET) WHEREAS, a Public Hearing was held before the Planning & Zoning Commission of the City of Centerville on August 4, 2020 to obtain public input regarding the proposed vacation of the existing easement and the authorization of the proposed new drainage/utility easements on said parcel of land; and WHEREAS, the Planning & Zoning Commission recommended to City Council the approval of said vacation and authorization of the proposed new drainage/utility easements on said parcel as attached and made a part of this document; and WHEREAS, on August 26, 2020 the City Council of the City of Centerville entertained and discussed the matter; and WHEREAS, a motion was made by Council Member ______________________ and seconded by Council Member ______________________to remove the ex #23-31-22-12-0007 and Authorize the Placement of New Drainage/Utility Easements as Follows: Drainage and Utility Easement Description: That part of Lot 2, Block 1, JAMES COMMERCIAL ADDITION, according to the recorded plat thereof, Anoka County, Minnesota, described as follows: Commencing at the southeast corner of said Lot 2, thence North 89 degrees 37 minutes 53 seconds West, assumed bearing, along the south line of said Lot 2 a distance of 61.25 feet; thence North a distance of 27.08 feet; thence South 89 degrees 42 minutes 09 seconds West a distance of 138.90 feet to the west line, of said Lot 2; thence South 00 degrees 17 minutes 51 seconds East 25.46 feet, along said west line, to the southwest corner of said Lot 2; thence South 89 degrees 37 minutes 53 seconds East, along said south line, a distance of 138.77 feet to the point of beginning. EXCEPT, the west 5 feet and the south 10 feet of thereof. Together with, the north 15.00 feet; the west and east 5.00 feet, which lies north of the south 10.00 feet and south of the north 15.00 feet of said Lot 2, Block 1. (Per attached diagram). A roll call vote was taken and the item passed unanimously; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AND KNOWN TO ALL: That the City Administrator or his designee will record this document and its attachment with Anoka County and it will become a part of the records of said County. PASSED AND ADOPTED by the City of Centerville this 26th day of August, 2020. Mayor, D. Love Attest: City Clerk, Teresa Bender STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #20-0___ A RESOLUTION PROCLAMATION FOR CONSTITUTION WEEK WHEREAS, September 17, 2020, marks the two hundred and thirty-third anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week, NOW, THEREFORE I, D. Love by virtue of the authority vested in me as Mayor of the City of Centerville do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. PASSED AND ADOPTED by the City of Centerville this 26th day of August, 2020. Mayor, D. Love Attest: City Clerk, Teresa Bender STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #20-0___ A RESOLUTION ACCEPTING CARES ACT GRAND FUNDING WHEREAS, The City Council of the City of Centerville hereby acknowledges that the sum of $2,036.85 will be provided by the county to the municipality under the CARES Act grant to which Anoka County is the Grantee, and the City of Centerville acknowledges that it is subject to the provisions of paragraphs 1 through 5, 7 through 11 and 13 through 15 of the 2020 CARES Act Grant Agreement as if it were the Grantee per attached. th PASSED AND ADOPTED by the City of Centerville this 26 day of August, 2020 ___________________________________ Mayor, D. Love Attest: ___________________________________ City Clerk, Teresa Bender CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August , 2020 Parks VI TITLE OF ISSUE: Memorial Bench BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been offered a donation from Ms. Judith Hansen, to construct a bench along the trail, near Meadow Court, in honor of her deceased husband, John. COST AND SOURCE(S) OF FUNDING: Donation of $1,250 - Estimated to cover all costs associated with bench and installation. REQUESTED ACTION: pprov from Ms. Hansen and irect taff to rder and nstall ench at the roposed ocation. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Aye Vote Record: Nay __________ donation receipt Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Bvhvtu!8-!3131! Ufsftb!Cfoefs! Djuz!Dmfsl! Djuz!pg!Dfoufswjmmf! 2991!Nbjo!Tu! Dfoufswjmmf-!NO!66149! Efbs!Ufsftb-! Bmfyboesb!Ipvtf!sftqfdugvmmz!sfrvftut!uibu!uif!Djuz!pg!Dfoufswjmmf!bmmpdbuf!gvoet!up!tvqqpsu!tfswjdft! qspwjefe!up!Dfoufswjmmf!sftjefout!cz!pvs!Dpnnvojuz!Qsphsbnt/!Bmfyboesb!Ipvtf!sftqpoet!3508!up!dbmmt! gspn!uif!Boplb!Dpvouz!Tifsjggt!Pggjdf!boe!Nfsdz!Iptqjubm.Vojuz! Dbnqvt!bt!qbsu!pg!zpvs!dpnnvojuzt!qvcmjd!tbgfuz!boe!qvcmjd!ifbmui!jogsbtusvduvsf/!Jo!beejujpo-!pvs!Zpvui! Tfswjdft!Qsphsbn!pggfst!tdippm.cbtfe!bewpdbdz-!tvqqpsu!hspvqt-!boe!qsfwfoujpo!fevdbujpo!bu!ijhi!tdippmt! uispvhipvu!uif!Dfoufoojbm!Tdippm!Ejtusjdu-!jodmvejoh!bu!Dfoufoojbm!Ijhi!Tdippm/! Fbdi!zfbs-!xf!bttjtu!wjdujnt0tvswjwpst!pg!epnftujd!boe!tfyvbm!wjpmfodf!gspn!uif!Djuz!pg!Dfoufswjmmf!boe! cfzpoe!boe!xf!bsf!uif!pomz!bhfodz!qspwjejoh!uiftf!tfswjdft!jo!Boplb!Dpvouz/!Pvs!bewpdbuft!bttjtu! Dfoufswjmmf!sftjefout!up!beesftt!uifjs!jnnfejbuf!dsjtjt!boe!tbgfuz!offet!boe!tvqqpsu!uifn!jo!npwjoh!cfzpoe! uif!wjpmfodf!up!bdijfwf!mpoh.ufsn!tbgfuz!boe!joefqfoefodf/! Xf!lopx!uibu!uif!dmjnbuf!sjhiu!opx!jt!pof!pg!vodfsubjouz/!Boe!xf!bmtp!lopx!uibu!epnftujd!boe!tfyvbm! wjpmfodf!epou!tupq!gps!DPWJE.2:<!jo!gbdu!xf!lopx!uibu!evsjoh!ujnft!pg!dsjtjt tvdi!bt!obuvsbm!ejtbtufst-!xbst-! boe!qboefnjdt uif!sbuft!boe!tfwfsjuz!pg!bcvtf!ftdbmbuft/!Tp!xf!dbou!tupq/!!!Bt!dsjtjt!joufswfoujpo! qspgfttjpobmt-!Bmfyboesb!Ipvtf!dpoujovft!up!qspwjef!tvqqpsu!boe!tfswjdft!bspvoe!uif!dmpdl!up!tvswjwpst!boe! uifjs!dijmesfo/! Xijmf!pvs!tfswjdft!bsf!gsff!up!uiptf!xf!tfswf-!uifz!bsf!opu!xjuipvu!dptut/!Uif!buubdife0fodmptfe!cvehfu! efubjmt!tfswjdft!qspwjefe!up!Dfoufswjmmf!sftjefout!jo!312:-!uif!dptu!up!qspwjef!uiftf!tfswjdft-!boe!uif! votfdvsfe!sfwfovf!xf!offe!up!gvmmz!gvoe!uiptf!tfswjdft/!Zpvs!tvqqpsu!nfbot!tp!nvdi!up!vt-!opx!npsf!uibo! fwfs/! Xf!bsf!hsbufgvm!gps!zpvs!dpoujovfe!tvqqpsu!pg!pvs!xpsl/!Xf!dpvme!opu!ep!ju!xjuipvu!zpv"!Qmfbtf!ep!opu! iftjubuf!up!dpoubdu!nf!xjui!boz!rvftujpot/!J!xpvme!xfmdpnf!uif!pqqpsuvojuz!up!buufoe!b!djuz!dpvodjm! nffujoh!up!ejtdvtt!uijt!gvoejoh!sfrvftu!boe!sftqpoe!up!boz!rvftujpot!zpv!nbz!ibwf/! Uibol!zpv!wfsz!nvdi!gps!zpvs!dpotjefsbujpo/! Dpoojf!Nppsf! Fyfdvujwf!Ejsfdups CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 26, 2020 Administration/Planning and Zoning VIII.1 TITLE OF ISSUE: Ordinance #106, Second Series, amending Ordinance #105 BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last City Council meeting, a revision to the recently adopted Ordinance #105 regarding driveway placement was reviewed. This is now our second reading of that change, which will be known as Ordinance #106. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to adopt Ordinance #106, Second Series and authorize publication of a summary ordinance. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Fydfquwjbfodspbdinfoubhsffnfou CITY OF CENTERVILLE Anoka County, Minnesota SUMMARY OF ORDINANCE #106, SECOND SERIES AMENDING ORDINANCE #105, SECOND SERIES NOTICE IS HEREBY GIVEN that, on August 12, 2020 and August 26, 2020, Ordinance #106, Second Series, entitled SECOND SERIES - DEFINITION, LOCATION, AND WIDTH OF DRIVEWAYS IN RESIDENTIAL DISTRICTS was adopted by the City Council of the City of Centerville, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ord. #106, Second Series the City Council has directed that a title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd 4. NOTICE IS FURTHER GIVEN that a complete, printed copy of Ord. #105, Second Series and Ord. #106, Second Series are available for inspection by any person during regular office hours at the office of the City Clerk, 1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429-3232. NOTICE IS FURTHER GIVEN that Section 4. (M) Permitted driveways for residential uses, (1) read as follows: A driveway must enter a parcel from an authorized location on a roadway and may cross a public right of way or roadway easement to enter a parcel. Except where necessary to enter a parcel, a driveway shall not be located within five feet from a property line, public right of way, or roadway easement and that (2) read as follows: A driveway shall not be located within any required drainage and utility easement except via encroachment agreement. Section 1. This section authorizes this summary of the ordinance be published in lieu of the entire text of the ordinance. Section 2. This section provides that the ordinance is effective on publication of this summary. NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this Public Notice. th APPROVED this 26 day of August, 2020 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: August 26, 2020 Administration/Public Works IX.1 TITLE OF ISSUE: City Hall Renovation Project - Award Bid BACKGROUND AND SUPPLEMENTAL INFORMATION: The city had overwhelming response to the request for bids on the City Hall Renovation Project, with 17 submitted bids. The bid consisted of a base bid, with 7 add-alternates. A rough budget of $300,000 for the project has been discussed. This budget included both construction and engineering/architecture fees. In an effort to remain within that budget, staff is recommending the award of the project include the base bid, plus alternates 1, 2, 4, 6 & 7. The excluded alternates include: #3 - Replacement of the furnace/air conditioner unit for the fire station office area and #5 - Exterior Parking Lot Lights. The fire station HVAC unit is the same age as the unit which has failed, but has had much less stress put on it, given the nature of the area which it heats and cools. The failed unit was tasked with heating/cooling both the Council Chambers and City Hall Offices. Therefore, we believe this unit can last several more years. Parking lot lights could be done at another time. COST AND SOURCE(S) OF FUNDING: $256,600 (staff recommendation) - General Fund, General Fund Capital Fund, Utility Funds, CARES Act Funds REQUESTED COUNCIL ACTION: Motion to award a contract to Crawford-Merz for the Centerville City Hall Renovation Project on the basis of the Base Bid, plus Alternates 1, 2, 4, 6 & 7, for $256,600. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Bid Summary Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ August 21, 2020 City of Centerville 1880 Main Street Centerville, MN 55038 PLANNING Attention: Mark Statz, City Administrator ARCHITECTURE Subject: Centerville Council Chambers Remodel ENGINEERING LEO A DALY Project No. 023-10295-001 INTERIORS We have reviewed the 17 bids submitted on esday, August 1, 2020, for the Centerville Council Chambers Remodel project. ABU DHABI ATLANTA Crawford Merz is the lowest bidder with the base bid amount of $215,300.00. AUSTIN CHICAGO Crawford Merz remains the lowest bidder when including all seven Alternates at a CONROE COLLEGE STATION lump sum total of $298,500.00. CORPUS CHRISTI DALLAS We therefore recommend that you award the contract to the lowest bidder Crawford Merz. DAMMAM DOHA FORT WORTH Bids are held for a sixty- FRISCO as soon as you notify us. HOUSTON LANSING LAS VEGAS LOS ANGELES MIAMI MINNEAPOLIS OMAHA Sincerely, ORANGE SAN ANTONIO SAN JOSE SAN MARCOS WACO WASHINGTON DC WEST PALM BEACH Michelle Watanabe Project Architect, Leo A Daly cc: Todd LaVold, Project Manager, Leo A Daly LEO A DALY 730 Second Avenue South Suite 1300 Minneapolis, MN 55402-2406 612.338.8741 leoadaly.com 392,500.00274,600.00247,200.00301,000.00315,300.00319,020.00301,721.00369,000.00459,900.00278,770.00313,650.00374,000.00297,840.00265,800.00486,900.00320,900.00249,806.00 Total (No 3, 5, 7) 438,500.00296,400.00274,700.00320,000.00351,800.00336,820.00305,521.00396,000.00508,700.00302,185.00348,650.00410,000.00315,204.00298,050.00541,600.00344,400.00274,142.00 Total (No 5, 7) 403,500.00280,900.00261,600.00311,600.00330,200.00335,220.00316,121.00388,000.00474,700.00290,057.00325,650.00396,800.00314,229.00280,960.00520,400.00336,700.00264,678.00 Total (no 3, 7) 426,500.00283,400.00256,600.00256,600.00312,900.00333,100.00325,968.00311,721.00389,000.00471,400.00291,775.00332,450.00398,000.00306,150.00283,800.00513,900.00353,900.00259,466.00 Total (No 3, 5) 449,500.00302,700.00289,100.00330,600.00366,700.00353,020.00319,921.00415,000.00523,500.00313,472.00360,650.00432,800.00331,593.00313,210.00575,100.00360,200.00289,014.00 Total (No alt 7) 472,500.00305,200.00284,100.00331,900.00369,600.00343,768.00315,521.00416,000.00520,200.00315,190.00367,450.00434,000.00323,514.00316,050.00568,600.00377,400.00283,802.00 Total (No Alt 5) 437,500.00289,700.00271,000.00323,500.00348,000.00342,168.00326,121.00408,000.00486,200.00303,062.00344,450.00420,800.00322,539.00298,960.00547,400.00369,700.00274,338.00 Total (No Alt 3) 483,500.00311,500.00298,500.00342,500.00384,500.00359,968.00329,921.00435,000.00535,000.00326,477.00379,450.00456,800.00339,903.00331,210.00602,100.00393,200.00298,674.00 Total (All Alternates) 8,800.009,400.009,400.006,948.008,310.009,660.00 34,000.0011,900.0017,800.0010,000.0020,000.0011,500.0013,005.0018,800.0024,000.0018,000.0027,000.0033,000.00 Floor Warming CCFloor Warming CCAlt. 7Alt. 7 56,000.0028,800.0013,600.0013,600.0025,300.0036,500.0018,120.0016,400.0029,000.0028,000.0029,324.0033,200.0041,000.0011,388.0022,000.0067,600.0067,500.0016,127.00 Floor warming OfficeFloor warming OfficeAlt. 6Alt. 6 6,300.00 11,000.0014,400.0010,600.0014,900.0016,200.0014,400.0019,000.0014,800.0011,287.0012,000.0022,800.0016,389.0015,160.0033,500.0015,800.0014,872.00 Parking Lot LightsParking Lot LightsAlt. 5Alt. 5 8,000.006,000.004,600.004,600.004,200.005,800.004,800.004,600.006,200.005,312.004,500.006,000.006,494.005,940.007,200.006,200.005,824.00 16,000.00 Vertical BacklightingVertical BacklightingAlt. 4Alt. 4 3,800.00 46,000.0021,800.0027,500.0019,000.0036,500.0017,800.0027,000.0048,800.0023,415.0035,000.0036,000.0017,364.0032,250.0054,700.0023,500.0024,336.00 RTU for Fire OfficeRTU for Fire OfficeAlt. 3Alt. 3 3,500.006,200.004,000.004,000.003,600.005,500.002,800.003,736.005,900.003,790.004,300.006,800.007,079.004,900.006,000.004,700.003,686.00 14,000.00 History Niche in CCHistory Niche in CCAlt. 2Alt. 2 9,000.009,700.009,700.009,600.008,000.004,960.009,500.003,169.00 10,800.0011,000.0010,300.0012,985.0011,800.0010,355.0010,650.0017,400.0013,179.0015,400.00 Lobby Flooring/WoodLobby Flooring/WoodAlt. 1Alt. 1 316,000.00222,800.00215,300.00215,300.00258,300.00256,500.00283,000.00264,000.00302,000.00408,000.00229,989.00261,000.00302,800.00259,700.00228,000.00390,700.00233,000.00221,000.00 BaseBase Add.xxxxxxxxxxxxxxxxx Add.xxxxxxxxxxxxxxxxx Brennan ConstructionCM ConstructionCrawford MerzCrawford MerzEbert ConstructionDerau ConstructionDering Pierson Group, LLCJorgenson ConstructionJS Cates ConstructionKlar Dig ConstructionMarket & JohnsonMerisinger ConstructionParkos ConstructionRJM ConstructionReiling ConstructionVersaconWeberWelsch Construction Bid Bondxxxxxxxxxxxxxxxxx