The URL can be used to link to this page

Home My WebLink About2020-09-16 EDA PacketCITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY 77,7777eT,T, 1./1rUU1rT,.T1-N I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda MEETING AGENDA 6:30, p.ni. or shortly thereafter Join Zoom Meeting tt s://zoom.us/J*/493922446 Meeting ID: 493 922 446 1-312-626-6799 (Audio Only) IV. APPROVAL OF MINUTES 1. August 19, 2020 Meeting Minutes V. BILLS AND COMMUNICATIONS 1. Bills a. Claims through 9/11/2020 2. Communications a. None VI. REPORTS 1. Administrator's Report 2. Year to Date Financials 3. Ongoing Programs: a. Blue Logo Sign b. CenterStage C. Business Assistance Grant Program (CARES Act Funds) VIL OLD BUSINESS 1. Revolving Loan and Grant Program — Release of Funds for 7087 Centerville Road 2. 2021 Preliminary Budget VIIL NEW BUSINESS 1. CenterStage — Review Program Progress to Date a. Newspaper Ad Package b. Main Street Marketers Service Package 2. Release of Remaining 2020 Budget Funds IX. ADJOURNMENT INFORMATIONAL MATERIALS Anoka County Blus�ncss and Non Profit Rchcl'Cirant (Lxtended) MEETING REMINDERS All Meetings via Zoom Videoconferencing — See City's Website for Links $1 ,tl "Y $1 ) tu wJ P111/1 tl Vg 23, 2020 030 al Ra i k s a rid R i �,,,a i n tl n 1, Oci,oN,�i 7, 2020 6;30 al PharirJrig "'Irld �11,11,AoJng sl)onawsmn Ttusda,Y, Oci,oN,"i 3, 2020 6;30 pai c D p u n 'A u 1, h I u"Y )cik 2 2020 6 0 Anoka County Regional Economic Development Authority Meetings MN Rcd Lstate Jourmd Sponsored ,arid swnal�i, F,6d,,rY, 0141 'X 00 A Pild 7� 2 00 Mild I k, F 218 2 RumJng sualalbil F,6chri[ 3"' 1, P111/1 �I 2 � 00 Mil qd )aumi, sualal� 1, �hulschri[ r,J� x � oo A Pild ��2 � 00 P)d Quad Area Chamber of Commerce Meetings Bozud oDbn�:I,ms PIII/fi,,eJng S p qn b 1 2 �� 4 PPli/I 11J11I11,00ai t teryiff `CSh��d.1fd4'd hti�l CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES Wednesday, August 19, 2020 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on August 19, 2020 via videoconference. I. CALL TO ORDER President Hanzal called the meeting to order at approximately 6:30 p.m. II. ROLL CALL* PRESENT: President Jeff Hanzal Commissioner Jim Weatherhead Commissioner Michael Giovinazzo Commissioner D. Love Commissioner Tom Wilharber STAFF: City Administrator, EDA Executive Director, Mark Statz GUEST: Michele Koch, Main Street Marketers *Note that "present" is construed to mean that the noted individuals were visibly and audibly present on the videoconference call. III. APPROVAL OF AGENDA President Hanzal presented an opportunity to add any items to the agenda. Motion by Commissioner Love, seconded by Commissioner Giovinazzo to approve the agenda as presented. A roll call vote was taken. All in favor. Motion carried. IV. APPROVAL OF MINUTES 1. July 15, 2020 EDA Commission Meeting Minutes President Hanzal provided an opportunity for modifications to be made to the July 15, 2020 meeting minutes. Motion by Commissioner Wilharber, seconded by Commissioner Weatherhead to approve the July 15, 2020 EDA meeting minutes as presented. A roll call vote was taken. All in favor. Motion carried. City of Centerville EDA Meeting Minutes August 19, 2020 V. BILLS AND COMMUNICATIONS 1. Bills (a) None 2. Communications (a) Coffee Shop Inquiry Executive Director Statz reported that someone had contacted him regarding opening a coffee shop downtown. He said that he gave them information about potential properties that might be available, and also told them about the Vincenzo's Catering Building, the building at 1737 Main Street, and the Open to Business program. VI. REPORTS 1. Administrator's Report Executive Director Statz stated that there was a story in the newspaper approximately one month ago regarding a Mr. Jiles who wanted to start a restaurant in the former Vincenzo's space downtown. He explained that the tenant would be moving his current business to the space. It is a catering business that focuses on creating individual meals and delivering them. Mr. Statz explained that putting a cafe in the space can be problematic as far as code compliance goes, and there are significant hurdles to get through in regards to building codes and fire codes. He said that he has discussed this with Mr. Jiles. Mr. Statz also stated that the business owner was awarded a grant to help put in a new patio. 2. CenterStage-Review Program Progress to Date a. Report from Michelle Koch Michelle Koch, Main Street Marketers, explained some of her challenges with CenterStage, mainly skepticism from businesses who don't believe that the offer for free advertising is real. There was discussion about commissioners reaching out to the businesses ahead of time by phone and in person, to introduce themselves in order to add some legitimacy to the program and to let them know that they would be receiving a phone call from Ms. Koch. Ms. Koch offered to create a flier to drop off at the businesses, explaining what the EDA and the CenterStage program is. She also offered to save the file as a PDF with her contact information so it could be emailed to local businesses. Page 2 of 5 City of Centerville EDA Meeting Minutes August 19, 2020 b. Report on Newspaper Ads Executive Director Statz presented copy of the black and white newspaper ads being printed in the Quad area newspaper. Discussion took place regarding the overall look of the ads. President Hanzal stated that when he visited local businesses to talk about the CenterStage program, it helped to have a picture of the ads to show them. 3. Blue Logo Sign Program Executive Director Statz reported that the two gas stations and two eligible restaurants in town have stated that they want to participate in the program. There is a significant lead time in getting the signs out on the road, and they probably will not be up until next spring. Mr. Statz explained that if the signs were paid for by November 15, 2020, they would be eligible for CARES Act funds. Mr. Statz also said that the Wargo Nature Center has not responded to the invitation to participate. 4. 2020 Budget Status Review Executive Director Statz reviewed the 2020 budget. He stated that funds for the Excipio study on a data center were not included in the previous week's summary. He explained that the budget for year is spent, if all expenses planned come through. Discussion took place regarding saving money in various ways, including saving the money earmarked for an open house until next year. Mr. Statz stated that there are no capital expenditures in this year's budget. VIL OLD BUSINESS 1. Resolution #EDA 20-OX Establishing a Business Assistance Grant Program (CARES Act Funds) Executive Director Statz explained that this resolution would establish a CARES Act funding program that mirrors the Anoka County program. He stated that the amount of money to be dedicated to the program has not been established yet, but creating a resolution would create and endorse a grant program with a maximum amount of $10,000.00 per business, and agree to show our books to the Office of Management and Budget (OMB). He stated that in order to use CARES Act funding for the program, the City has to spend the money by November 15''. He suggested that the eligibility criteria for the grant be the same as the county's, and that we use the Anoka County applications in order to keep paperwork for the applicant to a minimum. Mr. Statz explained that some businesses have said that they are overwhelmed with government grant offers that they do not feel that it is worth their time to apply. Businesses also do not want their financial data to be made public. Other businesses such as those that offer food delivery are doing better than they ever have. Mr. Statz also explained that if a business is awarded a grant from Anoka County, then they will not be eligible for a grant from the city. However he would like to get list of applicants that applied Page 3 of 5 City of Centerville EDA Meeting Minutes August 19, 2020 for a county grant but didn't receive one, so we could then use the county's applications as applications for city grants in order to make it easier for a business to apply and to stay congruent with OMB and federal legislation. Mr. Statz also suggested that the funds be pre -allocated to a certain amount per eligible business, instead of really large grants where only a couple of businesses receive something. Discussion was had regarding showing the program to the city council before making a decision. Motion by President Hanzal, seconded by Commissioner Weatherhead to table the EDA resolution establishing a business assistance CARES Act Fund. A roll call vote was taken. All in favor. Motion carried. 2. Banners on City Light Poles Along Main Street Commissioner Weatherhead made a presentation on research he had completed installing banners on Main Street light poles. He showed an example of a spring loaded bracket that he obtained from Main Street Designs. The bracket is needed because of the city's thin -walled light poles. He also showed examples of different types of fabrics, and recommended one that is Main Street Design's version of a digital print. He said that it is robust and they can print a different design on each side of the flag if we wanted, giving us more design options. Commissioner Weatherhead showed a diagram of where flags can be placed, and said that the typical banner is 18" x 36", but on some of the poles a 12" x 36" banner is required due to their proximity to the street or bike path. After some discussion, it was decided to wait until 2021 to start installing the banners, possibly in phases due to budget constraints, however the full complement of them will be in the represented in the 2021 budget that is presented to Council. VIIL NEW BUSINESS 1. 2021 Preliminary Budget Executive Director Statz presented preliminary budget for 2021. He explained different line items, and specified that the Newspaper Ad Program cost approximately one third of the budget. He explained that there was no room in the budget for new ideas, and that he wanted to ask some of the partners in the Excipio Tech Corridor project to help with the funding. There was discussion regarding what to do when reaching the end of the business list for the CenterStage program. There was also discussion regarding whether or not to maintain the budget, or to ask City Council for an increase. Executive Director Statz stated that there was not a need for a formal action right now, but they would need to create a formal request at the September 16, 2020 meeting, because the City Council needs to present their formal preliminary budget at the end of September. Page 4 of 5 City of Centerville EDA Meeting Minutes August 19, 2020 2. Community Engagement Liaisons (a) Anoka County Regional Economic Development (b) Quad Area Chamber of Commerce (c) Hugo Area Business Association Executive Director Statz suggested that the commission assign liaisons to observe what each of these organizations are doing, so that there is a consistent person involved from the city. He also suggested that each liaison present something regarding their assigned group at each EDA meeting. He stated that the liaisons would not necessarily have to attend all the meetings, but just observe and keep track of what the groups are doing. No formal action was taken to assign liaisons at this time, however Executive Director Statz said he will address the topic at a future meeting. IX. ADJOURNMENT Motion by Commissioner Giovinazzo, seconded by President Hanzal to adiourn the EDA meeting of August 19, 2020 at 9:07 p.m. A roll call vote was taken. All in favor. Motion carried. Page 5 of 5 CITY OF CENTERVILLE 09/10/20 8:06 AM EDA Check Detail - Aug. 1 2020 thru Aug. 31, 2020 Page 1 Check Check Date # Vender Name Comments Amount 1 8/27/2020 034193 MAIN STREET MARKETERS SOCIAL MEDIA - COVID - FACEBOOK TWITTER POST CENTER STAG $300.00 Check Nbr 034193 MAIN STREET MARKETERS $300.00 $300.00 Administrator/Engineer's Report t I( September 9, 2020 I's'.57 ADMINISTRATION COVID 19 Response A twarber o1'C(--)V1D rekited issistitice prognmis uutrre tiow timuuupuiNe lor boffi residents uututd busitiesses (Are uutrre puttitigis awdi itfforauitioti out oti !!piece uis possiNe (epowis itil'ornuitioti oti uu Wusitig uissistitice prognmi Liter iti ffiis report is itil'oraultioti oti tt busitiess uutuud tioti profit r6dprognuu, ffirougpi Atioki Coutity Neise pieb,) sprud flie word !city I kffl City I kffl wd� cotititwe to be dosed to flee puNic wpide coaumuiity bised nu isaiissioti ol' occ� it I i I g Pet ille aiost recei it d irectives., we wdtI p so be cotititwitig to piive stdYwork 1roai Waie, cis tioted, even for Critiud Sector cailfloyees, fliose wW uti, awst tepework Mwiu,� Ap Coamiittee uutuud Coamiissioti aiectitigs (P&Z, P&R, L, DA, uutuud CC) wiU cotititwe to be piekl vii Zooai videocotilerencitig flee aiectitigs uutrre riper broidust pive tali Norfli Metro TV uuturd struaied oti flicir website Additiotuffly, aiectitig comiectioti itil'ornuitioti is beitig posted oti flee website uuturp wipe be wi(My distributed so ffiit flie puNic uui joiti ELECTIONS Elections Absentee/Early voting for the General Election begins September 18, 2020 here at City Hall. We are anticipating that we will have higher than normal turnouts for phases of the General Election cycle as it is a Presidential Election, Anoka County Commissioner race and Municipal Elections. There are more things on the ballot but those are the larger ones that most residents are concerned with. We and the County have attempted to push for the Absentee/Early voting to keep the polls to a level that we can handle for COVID-19 sake (sanitizing, PPE, etc.). Two staff members are well trained to handle the Absentee/Early voting here at City Hall and if need be we will pull from our trained Judges to assist. Preliminary discussions are being had regarding the possibility of having volunteers available to sanitize booths and equipment at the polls between voters. General Election Opportunities to Vote are as follows: �1iiii1I (40 (fl,iys[,)ru oro L,Vectuoti l:),iy Abscii ee Vote tig � uicl cxtcrmi� cnvcio[w) 11ii� (7 cl iys [,)ri r to Ldecfloti 1:),iy 1)) rcct Bkfflo�iJb, g �:q:u�puqu�°�:'�ti.� ruu, n),'. of ��.� (� ['fl I.cc itl flyc vo itig I71,1 V tic) • Friday, September 18, 2020 — Friday, October 30, 2020, City Hall — Monday — Friday, 7:30 a.m. — 4:00 p.m. • Saturday, October 31, 2020, City Hall — 10:00 a.m. — 3:00 p.m. • Monday, November 2, 2020, City Hall — 7:30 a.m. — 5:00 p.m. • GENERAL ELECTION DAY — Tuesday, November 3, 2020, Church of St. Genevieve's Community Parish Center, 6995 Centerville Road — 7:00 a.m. — 8:00 p.m. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) CenterStage Some recent posts include: • Centerville Tobacco • Centerville Floral �CenterStage Caw 111 wl11VI.[ 1. F[.011M. 1865 Main Street 651.653.9399 Offering custom floral arrangements and plants for weddings, funerals, special occasions, and day brightening! Unique gifts like money roses and our l very own soy candles! We deliver to the Twin Cities Area! �' Centerb-tape SPONSORED BY THE CENTERVILLE El �CenterStage DEN IEIIIIVILUlly I GBACCO Offering a wide selection of tobacco, cigars, chew, and e cigs 1869 Main Street 6S1.762.S737 Monday -Saturday 9-8 1737 Main Street A redty sign has now been pkiced on the site and Mr Brass is Iree to market the site to potenti'd deveopers Interstate Bflue Loj.,a2 Augjj PrOgLam Businesses have now committed to panmpatmn in the Bflue Sign program, induding- as Korner Lxpress Wiseguys flizza enter art ,, 0/ The PlOpallil plaill/Wes, a, pa,fflcqmA6m in the costs forthe firstyear ol'having the business pogos pkiced on the Nue signs on the interstate Since there is no sign lor our exit, it alay take sever'd alonths to got the signs put up, due to as bacMog ol'work and alateri'd deklys 2021 Bludgj The LDA discussed its prehminary 2021 Bludget at its mecting on 8/19 and itil'ornuffly agreed to request an increase in their annmd aHocation to hep suppon ongoing programs, such as the Bflue Logo Sign Program and CenterStage as wee as provide as sauffl amount ol,capitd to l'und some streetscaping epements He banners., etc Minnesota Technology Corridor The Lxcipio Data Center Feasibdity Study kicked olTwith an initid mecting on 8/25 The mecting reviewed the scope and schedide lor the project, which shoidd take about 8 weeks The study is Wking at the viabdity ol'a data centel on plopeth I es, q I a 111 e �J ly' industri,d zone and is being l'unded in pannership with Connexus Lnergy, Comcast and �y' �,, I- p )"\, Small Builsiness izeiier Grants (DEED) Grant recipients are being notified, but as comlflete Hst ol'theRl is not yet avaihWe Anoka County Regional Economic Development (ACRED) Anoka County Regional Economic Development held their first annual North Metro Summit, via videoconference on September 2,d flue Mirketitig Stubcoamiittee cotititwes to pbui lor s6edtuped events iti flue 1'uffl Sri '2020 iti cotijmictioti wifli flue MNp cuup Lsvite JotmiipSoaie events uuurre beitig cotiveited itito virw,d experiences p,Iepow is uu list ol'ovents beitig spotisored by AUZI�I) uid flicir cimvirt SMWS, 11111111 Luid I)eveopaient Simiadt (iti persoti) Septealber I 1"' 8:00 AM 12-00 I'M • UpRiver Real Estate Event (in -person) October 15'h 8:30 AM -11:00 AM • MNCAR Expo (in -person) October 29h 3:00 PM -7:00 PM hidtustriip Simiadt (iti persoti) November 13"" 8:00 AM 12-00 I'M pledeve�opaient Simiadt (iti persoti) November 19"" 8100 AM 12-00 I'M p,Wsitiess 4 p,Wsitiess Cire,iter MSI1, flue Mititiesom Cotisonitmi ol'Coamwtiity I)evepopers (MCCI)) umd Cot �tities wire joitiitig togeffier wifli offier pcirttiers., He pocip 0,mrbers ol'Coalalerce to deveop ai prognmi cffled Business 4 Business flue prognmi wiH repy oti dotultiotis 1roal btusitiesses wW uuurre smcessltffly tuivigititig flue cimvirt crisis Tpien, sauffl bt�sitiesses., ol' less ffiui 20 cailfloyees., uu tioti Waie bised pocitioti uuuid less ffiui S I M iti uuuuuuuuuup revellm will be ufflowed to uipjfly for gnuits Sri` S7,500 uid/or te6tiicip issistitice, I'mided ffirotgpl fll'it pM ol, alotley Anoka County Business Relief Grant Program Anoka County has now announced and extension to their Business and Non -Profit Relief Grant Program. The new application window is September 8 - 18. The first round of applications was highly undersubscribed; in other words, there was more money, than there were applicants. The program's eligibility requirements have been loosened to encourage more applications. Email Leccoviicai-elliof(@ii-nccc,oii,g with any questions or assistance with filling out the online applicaiton. FINANCE COVID-19 Relief Programs The city has now received our federal funds for COVID-19 relief of $304,902. The funds come to cities, through the CARES Act, offsetting expenses related to the pandemic. City staff have evaluated expenses to date and those anticipated through November 15, 2020. A draft plan for allocation of these funds has been presented to the city council. Proposed funding may include: • Direct expenses (hand sanitizer, PPE, remote work expenses, etc.) • Construction project delay expenses • City Hall renovation costs to adapt to COVID • Police and Fire Department direct expenses and diverted staff time • Public works and city hall diverted staff time • School District Relief • North Metro TV direct expenses The deadline for expending these funds is November 15, 2020. 2021 Budget The City Council has been working hard on putting together the 2021 General Fund Budget and Tax Levies. The most recently presented drafts would raise the levy by less than 1 %. A Preliminary Budget will be adopted by the City Council at its September 23 meeting. From there, the budget and levies may be reduced, but not increased, prior to adoption of the final versions in December. COMMUNITY DEVELOPMENT Old Mill Estates Construction on Phase 11 of the project has begun. Connection to the sewer in Old Mill Road was made. Sewer and water mains will be constructed throughout next week with storm sewer and street construction to follow. ! partinerit Complex Coriccpt Flan Epic 11p,uitdtig muid ;otdtm oacm dssu oti wumc presented wuffi mu coticcp:mfi Ifl um lb rr uu 3 stoi- , 90... mia ipirtaiei it coai p ex sited oti coamierciffly zotied buid between 20"" uid 2 1" A vel I I ues., tiorfli oINiiti Street flee project woiuM reqiuire uu Coaipre�iensive 11bui Aaiendaient uid plezotiitig ffflle devepoper dlooses to piursiue fliese buid iuse reqiuests, uu piNic pieiritig woiM Sc sdiediuped to receive coamwtiity itipm oti flie proposip Ceriterville Storage (201111 Ave. Mirii Storage) Ufflity itist'dbitioti is coallflete BiJMitig cotistmaimi wiH begiti spsonu y Atlas Villas Memory Care Project (1825 Mairi Strect) L,iseaient vicitioti wis fituiHzed muff flie Aiugiw 20 City ComicH aiectitig Tpie (love p opal ent is fiffly uipap roved uuuud reidy for cotistmaimi Bay View Villas (WaterwoH:,,s Site) lrrig,itioti systcais uuurrc beitig itisvffled uuuid ffic devepoper is workitig oti fitiisplitig to101es to flie (love p opal ent uis pIoale cotistmaimi cotititwes Sever,ip residents piive tiow aloved itO 724,1 Mairi Strect flie prospective devepoper ol'ffiis propoity reconfly cotivicted flie city to reengige iti flie process ol'siNlividitig flie propoity \Ale uiticipite uu. sketdi pbui iti flie tieir fimre Block 7 Property A prospective developer is in discussion with city staff on a high density townhome development of the site, which could include roughly 18 to 24 units on the 1.6 acre site. Development Inquiries 0 Developer looking to construct high density townhomes in downtown. COMMUNITY ENGAGEMENT Web Site • Added CenterStage Ads Reader Board • Election Information • Meeting Information • COVID-19 Information • Music in the Park • Anoka Co. Business Grant Info Comments & Concerns from Public • Signal timing Social Media • Music in the Park • CenterStage • Committee Meetings • Anoka Co. Business Grant Info CODE ENFORCEMENT — RESIDENTIAL City-wide Clean-up Day After canceling our originally scheduled City-wide Clean-up Day due to COVID, staff has made some technology investments to reduce contact. A date of Saturday, October 11 has been set for the rescheduled event. Residential Outdoor Storage hi respotise to soaie 6fizen comp b i tits itid to iieb,) curb offier (fisturbitices iti resdenfi'li (fistricts., i city wide coaipp,uice 6eck wis coaipeted for veicpes pirked iti ffie 1rotit yIrd A totd ol'45 petters were sent to ffiose iti viobifioti, uiskutig fficai to move ffi6r veicpes olfffie 1'rotit biwti A follow-up inspection was conducted at found about 50% compliance from those who received the initial letter. The remaining half will receive another letter asking for compliance. Driveway and Parking Ordinance Review The Planning and Zoning Commission continues to work diligently on issues related to what and where certain vehicles can be parked on residential properties. Both the existing ordinance and the one being contemplated by P&Z do not allow parking of any vehicles in the front yard (not on the driveway). Public Hearings Scheduled The Planning and Zoning Commission has scheduled Public Hearings on ordinances related to: Industrial District Outdoor Storage Requirements, Lawn Maintenance and Backyard Chickens. The hearings will be held at the Planning and Zoning Commission meeting on October 13, 2020. Planning and Zoning Commission Meeting Rescheduled The regular meeting of the Planning and Zoning Commission has been rescheduled to October 13, to avoid conflict with Nite to Unite. CODE ENFORCEMENT — COMMERCIAL/INDUSTRIAL I AJ�e%"s Laitvii aml 1,11111rC, 1'111ii - ii -I 00114ti(Jilmal U;e piiurhldt /\' nlei 'fia'6olu be oivect� Ildex'�"' aild sully o1116'& wis iieM oti 8/4 uuuuui produced pos� ive awaictituni We uuurre Wpel'up ffiiti pbui cui be deveoped to adfigite tioa se 7129 20th Ave. A ietter 1roai ffie city uittorrney wis issued to ffie busitiess owtierfflowitigi fituii Opportutdty to sibite ffie pigiifitig issues PUBLIC WORKS/STREETS City Hall Renovation Cniwl'ord Merz wis uiwuirded ffie cotitnictit ffie City Cout16i aicefitig oti August 20 Tiie project wiii iticpude uu renovifioti ol'ffie city cout16dimibers., 6ty piffl pobby, uuuuui some cirpetuid iti floor pieifitig worl� iti ffie city piffl sup' ice uurcuu., A kick-off meeting with the contractor is scheduled for the week of September 8. COVID-19 All staff are healthy and on a regular work schedule. STORMWATER/WETLAND La Otte Parll tmmrinwate'r I emlllse Systein Expam'1Qsummu'TQ flie cote rrmucto rr Vtmuc acut:rHzed for flie cute to id wu beguti work spio rrfly mi tet LAo rr 1 muy,. Oty st,111, acuet Wufll flie project engA tieeurr to 11A1 �ocmute soacuc of fipte sprutMer pietlds to be SEWER AND WATER Wellhead Protection Plan The draft Part II plan has been sent to surrounding jurisdictions for comment. A Public Hearing on the Plan is scheduled for September 9. Water Main Interconnect The city's SCADA system work is now complete and the interconnect's meter is now hooked to the city's monitoring system. 2020 Downtown Street and Utility Improvements The contractor has now begun the installation of water services into homes that have opted to hook to city water. The street construction crew has also reengaged in the project and continues road building activities. The contractor expects to remain on site for the duration of the project. PARKS AND RECREATION Committee Vacancy The parks committee has one open seat and is looking for candidate. Please apply on the city's website: APlicatioti for � ctmm�mittee A pctimmtn�ej Music in the Park Cindy Jo and Dirt Road Dixie performed to a good crowd on September 1, for the final Music in the Park of the year. Thanks again to Tom Lee and Brian Peterson for all their hard work to put this years' production together on short notice. Movie in the Park The Parks and Recreation Committee has scheduled its annual Movie in the Park for September 19, at dusk. The movie will be the animated hit, Toy Story 4. Accessibility improveame'rmts flie cotit rrmuctorr Vtmuc been guveut flie Air muVtemum to coa gflete ffic tuflu muuid miccess urromute ptmuvutig utceded to lrrm tig oir rr ptmuurrks uutto courrgflt muutcewu t AI)A urreqm:muurrcacucuttc,. Adopt a Garden Program The city's Parks and Recreation Committee will be forming and adopt a garden program to help maintain flower gardens at city parks. If you're interested in volunteering, please let us know by emailing info2centervillemn.com PUBLIC SAFETY Night to Unite Norauffly sdiedia ed lor ffie 11rst week ol'Aiagiust, i tiew MgM to Utdte dite pious been set lor ()ctober 0, 2020 Centennial Lakes Police Department COVID-19 All staff members are now healthy. Centennial Fire District Fure 1)strict Orgudzitiotuj Swd� Cotisi&,uit ititerviews wiffi key 11re depirtaictit smkeWMers were pieM ffie week ol'Aigust 10 Work oti ffie orgudzitiotud swdy cotittwes COVID-19 All fire staff are now healthy and able to respond to calls. I hly LL� Tie depirtaient is tieiritig eaipoyaietitigreeaients wuffi diq crew piires to IiH diytiale pos�t�otis Tpiese piires wipe sWre iq) ffie depirtaients diytiaie respotise cq),NHes uuuid wd� perl'orni viriois audtitemitice uauid utispectoti work uiromid ffie 11re fivafi oti uauid ffiroigpiom ffie 6ty Fire Steering Committee The Fire Steering Committee met on August 27 to review the proposed 2021 budget. A zero percent increase budget was adopted. Account Descr FUND 201 ECONOMIC DEVELOPMENT FUND E 201-42000-300 Professional Srvs E 201-46500-100 Wages and E 201-46500-122 FICA E 201-46500-210 Operating Supplies E 201-46500-300 Professional Srvs E 201-46500-303 Engineering Fees E 201-46500-304 Legal Fees E 201-46500-322 Postage E 201-46500-331 Travel Expenses E 201-46500-430 Miscellaneous E 201-46500-438 Meeting Per Diem E 201-46500-439 Clothing Allowance E 201-46500-441 Conf. & Schooling E 201-46500-810 Refunds & Reimb. FUND 201 ECONOMIC DEVELOPMENT CITY OF CENTERVILLE *Expenditure Guideline Current Period: AUGUST 2020 2020 YTD AUGUST 2020 2020 YTD Budget Amt Amt $0.00 $1,800.00 $0.00 $0.00 $8,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300.00 $300.00 $650.00 $49.74 $0.00 $2,270.00 $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50.00 $0.00 $5,319.74 09/10/20 8:05 AM Page 1 Enc 2020 YTD % of YTD Current Balance Budget $0.00 -$300.00 0.00% $0.00 $1,150.00 36.11 % $0.00 -$49.74 0.00% $0.00 $0.00 0.00% $0.00 $5,930.00 27.68% $0.00 -$2,000.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 $0.00 0.00% $0.00 -$50.00 0.00% $0.00 $0.00 0.00% $0.00 $4,680.26 53.20% CITY OF CENTERVILLE REQUEST FOR ACTION Verville Agenda Item # Department: Requested Meeting Date: VIL 1 EDA September 16, 2020 TITLE OF ISSUE: 7087 Centerville Road - Release of Grant Funds BACKGROUND AND SUPPLEMENTAL INFORMATION: The owner of 7087 Centerville Road has completed the grant -eligible work on his property and submitted an invoice for reimbursement. Staff is concerned that the work done does not match what was communicated in the grant application process. An email exchange between staff and the owner is attached for your review (you'll want to read from the bottom, up). This email chain will give details of staffs concerns and the owner's explanation. Staff is recommending a partial release of funds, with the remaining funds being made available for further decorative work, such as the addition of an iron railing, or additional decorative concrete work. The remaining funds could be offered without additional matching expenditures since match -eligible work has been completed. COST AND SOURCE(S) OF FUNDING: Up to $5,000 (previously approved); Anoka County Housing and Redevelopment Authority funds REQUESTED ACTION: Motion to authorize the release of $ as reimbursement for the grant -eligible work at 7087 Centerville Road, with the reserve of the remaining funds (total of $5,000) to be released upon completion of further decorative work. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay Heal Giovinazzo Other (specify) email correspondence; invoice 0 Weatherhead 0 Love 0 Wilharber Refer to: Consent Tabled Until: Regular Other: Mark Statz From: Marie VANNELLI <vannelli@comcast.net> Sent: Tuesday, September 8, 2020 12:46 PM To: Mark Statz Subject: RE: concrete invoice Caudow This email originated outside our organization; please use caution. Hello Mark, Thank you for getting back to me, a couple of things. First and foremost we want the City to be aware that we have had extreme difficulty working with new tenant. When tenant leased the space it was completely understood that any necessary improvements were the sole responsibility of tenant and all required permitting and construction were at tenants cost. Tenant has blatantly miss lead us by telling us he had permitted work done and applied and paid for permits. After you brought said items to our attention last week we spoke with tenant and he stated it will be taken care of, as of today he is not corresponding. If the City needs to tag him and shut down his operation that's out of our hands. He's not paying bills and running his operation outside of rules and regulations. We gave multiple months off rent off of lease so he had the extra funds to handle his project, we just don't understand this tenant. The concrete project is colored brushed decorative, the color was chosen by contractor to best match streetscape coloring down the road. The gutter was run through concrete for esthetic beauty not on top, steps to building were are newly poured and color painted to match building trim at entrance. The stamping was eliminated after conversations of small decorative furniture's small legs catching in stamped groves (imagine small boutique rod iron chairs) and maybe tipping sideways. Contractor suggested smooth brushed finish. We feel it was a major improvement at nearly $12,000 and we're really counting on Grant funds, lacking Grant funds would cause a significant financial burden to us. Thank you in advance for all considerations, *0. On 09/04/2020 11:40 AM Mark Statz <mstatz@centervillemn.com> wrote: Roger, Thank you for submitting your invoice for the concrete work in front of your building at 7087 Centerville Road and seeking reimbursement through our grant program. From your application, you wrote: Since the project is already underway with a contractor it would not be practical to stop and rebid with other vendors. Contactor of choice currently has a niche in the market when it comes to decorative concrete work. Considering the timing of these matters I have attached previous decorative projects completed by contactor and a detailed bid from contactor for this project. Street scope sketches are not an option, contactor would have to hire that out at additional costs and time. Some of these folks run small businesses all on their own with not much help, let alone full office staff working on things like that. Also, from your application, the scope of work was: Our grant guidelines clearly call for several bids. We waived this requirement because you said that your contractor had a "niche" for decorative concrete work and you wanted to work with them to achieve a high quality look, etc. When asked for a sketch of your plan, you said there was no time to do so and that your contractor was unable to provide that. In lieu of a sketch, you submitted several examples of their work. All of those examples included a stamped pattern of some sort. Further, the scope of work you submitted with your application included a description which called for "stamped" colored concrete. During our discussion at the meeting, we certainly understood that a ramp might not be included in plans to keep costs down, since the city's EDA was unable to offer more than a $5,000 grant. However, there was no discussion of eliminating the other decorative elements of the concrete work. When the EDA approved your grant application, it was under the understanding that there would be a stamped, colored concrete patio poured. It appears that you have poured a simple colored concrete patio, with no stamping or pattern. Additionally, in order to receive grant funds, you are required to be in good standing with the city. We have not yet received a plumbing permit for the new fixtures in his building which were required by Anoka County Health Department. We must receive this permit application, inspect the work and deem it to be satisfactory. Plumbing permits involving licensed food preparers may also need to be approved by the State of MN. Please consult with your plumber on this. On Tuesday, your tenet hosted a grand opening for his business. The lack of permitted and approved plumbing fixtures could jeopardize his license and occupancy permit. We are exited about the energy his business brings to our downtown, but we must meet basic health and safety requirements. Before we consider releasing grant funds, you must do the following: Pull the necessary permits for the work in the building. Have the work inspected and passed. Address the issue of underperformance on the work of the patio. I have contacted County Staff and we are preparing to draw the funds necessary to reimburse you for your grant -eligible expenses. We hope we can resolve the remaining issues and cut you a check soon. Thanks. From: vannelli@comcast.net <vannelli@comcast.net> Sent: Wednesday, September 2, 2020 4:17 PM To: Mark Statz <MStatz@centervillemn.com> Cc: Michelle <brookeblakel2@gmail.com>; Gary Schneider <gschneider@walser.com> Subject: Fwd: concrete invoice audow This email originated outside our organization; please use caution. Hello Mark, Here is the invoice from the project, please let me know when we can pick up Grant funds. Thank you, Roger (651)785-8590 Sent from Mail for Windows 10 Decorative Concepts Invoice 5995 480th St MN 55069 Decorativeconcepts24@hotmail.com 651-261-1779 Bill To M&M Endeavors 21195 Iverson Ave. Forest Lake Mn.55025 Date Invoice # 6/21/2020 2 P.O. No. Terms Project Quantity Description Rate Amount tear out l 1x32 and replace with concrete 4500 lb mix at 4inches thick 11,487.56 11,487.56 tear off 2 steps that are crumbling in the front of building and pour new concrete 45001b mix tear out 17x18 on east and tear out concrete in front of steps and tear out concrete on the other side 14x17 replace with new colored concrete broom finish with a thickened edge paid in full thank you material and labor included Total $11,487.56 CITY OF CENTERVILLE REQUEST FOR ACTION Verville Agenda Item # Department: Requested Meeting Date: VIL2 EDA September 16, 2020 TITLE OF ISSUE: 2021 Preliminary Budget Request BACKGROUND AND SUPPLEMENTAL INFORMATION: For the past few months, the EDA has reviewed a potential budget request to forward to the City Council. A draft of that budget was recently provided to the City Council. No formal action was taken by the Council but there seemed to be a general consensus that the draft budget looked acceptable to them. The Council noted and appreciated the detail included in the budget document. Staff is recommending that the EDA formally adopt a Preliminary Budget Request for 2021 as attached. COST AND SOURCE(S) OF FUNDING: $29,200 -Transfer from City General Fund REQUESTED ACTION: Motion to request a Preliminary Budget for 2021 of $29,200, from the City Council. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay Hanzal Giovinazzo Other (specify) Proposed Prelim. 2021 Budget 0 Weatherhead 0 Love 0 Wilharber Refer to: Consent Tabled Until: Regular Other: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LM o coo n o o n o LM LM c ri ri ri � n o E a v 04 m Y :a o CO m 00 a) m 0 0 Ln Ol o N 0 Ln o l0 io O �n � o N c-I c-I c l CY a) M 00 CL x X W 4! Q 'u a 0 _Q U_ a a) a > 'O O O W U N a) 3 N II i11 N � � a, 3 v N u1 � 0 O O � d x O Nx � x 3 `o c ai n4 c -o O iLn U + .0 to H u m > zZc c Q ID n c-I G N u ccn G Ln CI' i!? a2 N N L K K a) u U W W E a) y O W W ro L 0 ai LEa a E ° a) CC> � a G W a ° ° w w o Q L a) E a)'^ v c a) c a)W W a v E E E W O x x '^ c 4 = W W c (/� (/� .� l ro Q U -o U -o v ° Q c aa) u u Q c Z Z X v� 0uu CL u o as a) W a z a a o x z m m z c1 c1 u_ v u a T v s 4! vi CvOi � c 4! �• m ar oo c c aci E v E Y " _ Q Gl V N m N Q O dbb n G1 a c 4! i CL W y ��+ V1 c Lnbb c L O O O N bb CL CL v a v s Lnv°1 c a �° oo c v O E — O — — c — ar ar — X 4! U. c W O Y O O Y O O Y O O ,��. O i O O L O •N •Oq pbq Q m N c � 2 :3 : � m � m a U) a n m cn U) w n n U) u U) IX n n CITY OF CENTERVILLE REQUEST FOR ACTION Verville Agenda Item # Department: Requested Meeting Date: VIII.1.a,b EDA September 16, 2020 TITLE OF ISSUE: Main Street Marketers Service Package BACKGROUND AND SUPPLEMENTAL INFORMATION: Centerville has received approximately $304,000 in federal CARES Act funds to mitigate costs due to the pandemic. A deadline of November 15, 2020 is in place to spend these funds. Much like the city is ensuring we are properly stocked for the remainder of the pandemic with PPE and other supplies, we are also working to prepare for our other needs. One of those identified and eligible needs is business assistance. The EDA's CenterStage program was formed in direct response to the COVID crisis to prop up our local businesses. In an effort to continue that program long enough to feature all of our businesses, we have asked our partners (Main Street Marketers and the Quad Community Press) to prepare service and ad packages, respectively. The attached proposals will fund the CenterStage program through the full compliment of 80 businesses in our directory. COST AND SOURCE(S) OF FUNDING: $3,000 - Main St. Marketers & $9,249 Quad Area Press; EDA General Funds - Reimbursable thru CARES Act REQUESTED ACTION: Motion to approve proposals from Main Street Marketers and the Quad Community Press. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay Hanzal Giovinazzo Other (specify) Proposals 0 Weatherhead 0 Love 0 Wilharber Refer to: Consent Tabled Until: Regular Other: Ci September 10, 2020 of Centerville Center Stage campaign, this will be a program that will showcase over 80 business, the pilot program will feature two business per week. Press Publications Newspapers and digital sites are not only the most effective way to reach your community but you will also find significant cost savings compared to doing direct mail or mailing a newsletter. 2020 6x4 black & white $155 a week. For 15 weeks $2,325 2021 6x4 black & white $276.96 a week. For 25 weeks $6,924 2021 6x4 color $450 a week. For 25 weeks $11,250 The Press Publications would request the written article copy of center stage criteria to be sent Thursday week prior to publish date. Holidays are 24 hours in advance. Press Publications has writers available to interview and outline stories for an additional $50 per business if needed. Carter Johnson Randy Roberts City of Centerville Proposal — September 2020 CenterStage Campaign I will create a social graphic, a newspaper ad, and post the link to the video for each business remaining on the master list, which is about 60 businesses. I will also share posts from businesses onto the Centerville page as an additional means of supporting the local businesses. The time frame is two per week until all businesses have been spotlighted. The proposed rate is $3000. Thank you! Michelle Koch Owner/Content Guru Main Street Marketers 763.786.9672 Modern Marketing. Old SchoolValues. Main Street Marketers 3721 Centerwood Road Lexington, MN 55014 CITY OF CENTERVILLE REQUEST FOR ACTION Verville Agenda Item # Department: Requested Meeting Date: VIII.2 EDA September 16, 2020 TITLE OF ISSUE: Release of Remaining 2020 EDA Budgeted Funds BACKGROUND AND SUPPLEMENTAL INFORMATION: The city's 2020 budget included a $22,800 transfer to the EDA. To date, the council has only authorized the transfer of $10,000 of that budget. At this time, in order to complete the EDA's goals and programs, these remaining funds are necessary. COST AND SOURCE(S) OF FUNDING: $12,800 -Transfer from City General Fund, as budgeted. REQUESTED ACTION: Motion to request transfer of remaining budgeted funds to the EDA from the City's General Fund. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay Hanzal Giovinazzo Other (specify) 0 Weatherhead 0 Love 0 Wilharber Refer to: Consent Tabled Until: Regular Other: