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Home My WebLink About2020-09-23 CC Packet CITY OF CENTERVILLE COUNCIL WORK SESSION AND MEETING AGENDA Wednesday, September 23, 2020 5:00/6:30 p.m. Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 312-626-6799 (for audio only) COUNCIL WORK SESSION (5:00 PM) CALL TO ORDER Roll Call AGENDA ITEMS Preliminary General Fund Budget CARES Act Funding Allocation City Hall Renovation COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING None APPROVAL OF MINUTES August 12, 2020 City Council Meeting Minutes (to be emailed) CONSENT AGENDA City of Centerville Claims throughSeptember 23, 2020 Claims (Check #34232-34261) & (1579E-1584E) (pg. ) Centennial Lake Police Department Claims through September 14, 2020 (Check #13392-1313408) & Payroll Check #13397-13398) (pg. ) Centennial Fire District 2021 Proposed Budget (pg. ) Centennial Lakes Police Department 2021 Proposed Budget (pg. ) LaMotte Park Irrigation System (pg. ) OLD BUSINESS Resolution #20-XX Adopting the Preliminary 2021 General Fund Budget (pg. ) (pg. ) LaMotte Park Irrigation System - Cha Modifications (pg. ) NEW BUSINESS None COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Administrator/Engineer Report (pg. ) Council Reports Lakso Anoka County Fire Protection Council Centennial Fire Steering Committee Parks & Recreation Koski Centennial Fire Steering Committee Planning & Zoning Commission Montain Centennial Lakes Police Governing Board North Metro Telecommunications Commission Wilharber Economic Development Authority Love Centennial Lakes Police Governing Board Economic Development Authority Other Mayoral Reports INFORMATIONAL MATERIAL Nite to Unite Memo from CLPD REMINDERS All Meetings via Zoom Videoconferencing MOVIE IN THE PARK - September 19, 2020, Memorandum Date: September 23, 2020 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: 2021 General Fund Budget and Property Tax Levy Discussion City staff have updated the preliminary budget for 2021 in light of the previous discussions and incorporating new information from the past two weeks. This solidifies the preliminary budget line items and sets a maximum preliminary levy as shown in the table below. GeneralFundGeneralFund BudgetChangeRevenueExpenditureNotes ChangeChange Wage&StepIncrIncludedin (Unioncontracttobe~$22,700CouncilMisc negotiated)&depts LocalGovernmentAid($7,629)ReleasedAug3 FireContract$572Finalizedon8/27 PoliceContract(based ($11,400) formulaadjustment) LegalExpenses$3,000 Audit$900 LMCITInsurance$7,000 CopierLease($2,500) WaterTowerAntenna$3,000 FireHallLease $7,200 Ambulance GamblingTax($3,500) PoliceStateAid$6,000 AssessingContract$1,600 Matchexp& FireAid$5,000 reimb PublicWorksSalt$2,500 $1,000AdminProfSvcs MetroInet$1,000PWProfSvcs ReleasedSept15 ContractualSubtotal$5,071$31,372 ElectionsOperations($9,130) EquipmentTransfer&$5,000 EDATransfer$6,400 Fines($2,000) BuildingPermits($20,000) 5+Recycling$2,000 Miscellaneous$200 CapitalProject $50,000 Contingency CityControlled ($22,000)$54,470 GenFund BudgetChange($16,929)$85,842$102,771 DebtServiceLevy ($79,074) TotalLevyChange $23,697 We have gone through the individual department budgets in detail. We have incorporated prior year spending adjustments and made additional estimates of budget adjustments for each line item based on actual or expected price changes. This levy change of $23,697 represents an increase of 0.87% over the 2020 tax levy. If this levy is adopted on a preliminary basis, it may be reduced, but not increased when the final levy is adopted in December. With the new property value that is coming online from Ruffridge Johnson and other new construction, this will undoubtedly result in a tax increase of less than 1%, possibly approaching zero tax change, on the average home in Centerville. This budget is responsible in both the long and short term. We have built in a contingency of $50,000 for our capital projects. If not needed for our capital projects, those funds can cover short-term drops in property tax payments if residents are unable to make their payments on time. $50,000 would cover a more than 2% delinquency rate. Staff has not seen property tax collections drop below 97% for a city in 30 years of boom and bust cycles. We have healthy reserves in our General Fund, Water Fund, and Sewer Fund. These reserves can be used wherever necessary as determined by the City Council. Our cash flow forecast is designed to ensure money is in our bank account when needed. We have reviewed investment maturities and the timing of expenditures and receipts to make sure need to sell investments at a loss to cover our cash flow needs. We have addressed many of the concerns recently identified by the League of Minnesota Cities. We reduced our anticipated proceeds from building permits and pull-tab gambling receipts. We have conservatively budgeted for interest income at 1% of our cash balances. While short-term rates have dropped below that amount, our current investments are staggered out with maturities coming due over the next five years. Our portfolio should maintain a return within a reasonable margin of error of 1% over the next several years. Lastly, we are not highly dependent on Local Government Aid (LGA) from the state. Even a 20% decrease in this $75,626 aid represents only about a $15,000 revenue loss. Staff is happy to discuss budget issues and answer questions at any time with council, property owners, and residents. After this preliminary adoption, staff will bring back a full budget for review prior to the Truth-in-Taxation hearing on December 9, 2020. CARESActFundingAllocationPlan 9/23/2020 CommentsandSubtotals COVIDExpensesToDateProjectedthru11/15Total CityDirect Handsanitizer,plexiglas,professionalcleaning,laptops remotePCsoftware,Zoom,cellphoneandinternet serviceforremotework,additionalportajohn maintenance,engineeringrelatedtostreetproj shutdown,truckmaint.onthosethatweretobe replaced,parkclosuresignage,otherdirectlyinvoiced COVIDexpenses,etc. GeneralReceipts$15,052.26$15,000.00$30,052.26 DelayduetoCenterPointCOVIDpolicy StreetProjectChangeOrder$22,255.68$22,255.68 StaffsalariesforPWrotationof2on2off.Wehave quanitied%oftimeduring"off"weekswheretheywere productiveandwilldeductthat.Staffsalarieswhen completingsubstantiallydifferent tasks,duetoCOVID.Reducedby$20khere. PWStaffIdleorQuaranteenTime$20,000.00$10,000.00$30,000.00 Staffsalaireswhensenthomeduetopotentialexposure. Staffsalarieswhencompletingsubstantiallydifferent tasks,duetoCOVID.Reducedby$25khere. CityHallIdleorQuaranteenTime$20,000.00$15,000.00$35,000.00 Frontcountermodificationstoenhancesanitation OfficeRemodel(COVIDrelated)$$10,000.00$10,000.00 Potentialofficearearemodel(notpartofcurrentbid)to addofficewallsforcityclerk,toincreasesocial distancing,etc.Added$35,000here.Willrevisebasedon ChangeOrderCost Addn'lOfficeRemodel(COVID)$$75,000.00$75,000.00 $202,307.94 CLPD CLPDhasestimatedtheirdirectcostsandsomestafftime tobeintherangeof$100ktotal.CARESActguidance allowsforalmostanypublicsafetyexpensetoqualify. Thisisoursharebasedonthefundingformula. CentervilleShareof$100k$$32,790.00$32,790.00 $32,790.00 CFD CFDhasestimatedtheirdirectcostsandsomestafftime tobeintherangeof$100ktotal.Stafftimewillinclude Jerry'ssalaryduetohisroleasanemergencymanager. CARESActguidanceallowsforalmostanypublicsafety expensetoqualify.Thisisoursharebasedonthefunding formula. CentervilleShareof$100k$$45,100.00$45,100.00 $45,100.00 NMTV NMTVhastalliedexpensesof$17,000todate;.$583is ourshare. CentervilleShareof$30k+/$583.00$583.00 $583.00 CentennialSchools CentennialSchoolshasnotmadeaspecificrequest.Their unmetneedsaremuchmorethanthecitiescouldcover. Weareworkingwithothercitiescoveredbythedistrict tofigureoutanappropriateamount.Then,dividethat amountbasedonenrollment.Ourcitizensmakeup 10.5%ofenrollment.$10kisjustaplaceholderfornow. Centervilleis10.5%ofenrollment$$10,000.00$10,000.00 $10,000.00 St.John'sHospital BasedonCVResidentUsageStats$$$ $ EDA BlueLogoSign,CenterStageProgramsinitiatedin responsetoCOVIDtoassistlocalBusinesses BlueLogoSign,CenterStage$$15,600.00$15,600.00 $15,600.00 BusinessReliefGrants CARESActFundingAllocationPlan 9/23/2020 Thecounty'sgrantprogramwasundersubscribed,bya widemargin.Thismeansthatanysmallbusinessthatmet thefederalrequirementsforCARESActdollarshavehad anopportunitytogetfundingthroughthecounty.We have,therefore,eliminatedagrantprogramthroughthe city. 10%allocationhasbeentypical$$$ $ $77,890.94$228,490.00$306,380.94 CARESActTotalFunding$304,902 NetCostsor(FundsRemaining)1,478.94$ 09/18/20 2:31 PM CITY OF CENTERVILLECheck Page 1 Detail - 23, 2020 Check DateCheck #Vender NameCommentsAmount 19/18/2020001579EIRS/EFTPSFED W/H - PAY PERIOD 19$2,486.48 19/18/2020001579EIRS/EFTPSFICA/MED W/H - PAY PERIOD 19$3,832.06 Check Nbr 001579 IRS/EFTPS$6,318.54 19/18/2020001580EMINNESOTA DEPT OF REVENUESTATE W/H PAY PERIOD 19$1,038.11 Check Nbr 001580 MINNESOTA DEPT OF REVENUE$1,038.11 19/18/2020001581EOPTUM BANK - H.S.A.H.S.A. W/H - PAY PERIOD 19$1,300.00 Check Nbr 001581 OPTUM BANK - H.S.A.$1,300.00 19/16/2020001582EMINNESOTA DEPT OF REVENUEAUGUST SALES TAX COMM WATER$53.00 19/16/2020001582EMINNESOTA DEPT OF REVENUEAUGUST SALES TAX WATER METER SALES$48.00 19/16/2020001582EMINNESOTA DEPT OF REVENUEAUGUST SOLID WASTE TAX$1,311.00 Check Nbr 001582 MINNESOTA DEPT OF REVENUE$1,412.00 19/18/2020001583EPERAPERA W/H - PAY PERIOD 19$34,444.73 Check Nbr 001583 PERA$34,444.73 19/14/2020001584ETASCTO RECORD TASC PAYMENT FOR FSA$114.58 Check Nbr 001584 TASC$114.58 19/23/2020034232 1 SITE DEVELOPMENT LLC. - H.B.ESCROW REFUND - 19-125 - 7206 LAVALLE DR$5,000.00 Check Nbr 034232 1 SITE DEVELOPMENT LLC. - H.B.$5,000.00 19/23/2020034233 AFLACAUGUST 2020 AFLAC PYMT$282.68 Check Nbr 034233 AFLAC$282.68 19/23/2020034234 AMERICAN LAND & CAPITAL LLC -ESCROW - TOLLBERG HOMES - 19-097 - 6882 DUPRE RD$5,000.00 Check Nbr 034234 AMERICAN LAND & CAPITAL LLC -$5,000.00 19/23/2020034235 BENDER, TERESAREIMBURSEMENT FOR CELL PHONE & INTERNET - COVID$393.59 Check Nbr 034235 BENDER, TERESA$393.59 19/23/2020034236 CANON FINANCIAL SERVICES INC.P.W. COPIER CONTRACT SERV THRU 9-30-20$33.13 Check Nbr 034236 CANON FINANCIAL SERVICES INC.$33.13 19/23/2020034237 CENTERPOINT ENERGY2085 W CEDAR ST - SERV THRU 8-27-20$81.02 19/23/2020034237 CENTERPOINT ENERGY1785 PELTIER LAKE DR - SERV THRU 8-27-20$27.89 19/23/2020034237 CENTERPOINT ENERGY6970 LAMOTTE DR - SERV THRU 8-27-20$27.32 19/23/2020034237 CENTERPOINT ENERGY1880 MAIN ST - SERV THRU 8-27-20$75.01 Check Nbr 034237 CENTERPOINT ENERGY$211.24 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAPART FOR DOWNTOWN STREET LIGHTS$47.97 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAMANHOLE RINGS$73.12 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAENDICIA POSTAGE FEES$9.95 19/23/2020034238 CITY OF CENTERVILLE - MASTERCASUPPLIES$266.27 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAWATER SAMPLES$4.60 19/23/2020034238 CITY OF CENTERVILLE - MASTERCASUPPLIES$270.95 19/23/2020034238 CITY OF CENTERVILLE - MASTERCASQUARE - CLEAN UP DAYS - FOR CREDIT CARD PAYMENTS - $83.56 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAUPS CHARGES TO RETURN STREET SIGNS$18.46 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAFUEL$403.87 19/23/2020034238 CITY OF CENTERVILLE - MASTERCASUPPLIES$177.60 19/23/2020034238 CITY OF CENTERVILLE - MASTERCACODE BOOKS$564.85 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAFUEL$61.94 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAZOOM MEETINGS - COVID 19$16.06 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAHUB FOR COMPUTER - COVID$16.98 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAM.STATZ CONFERENCE - QUAD AREA CHAMBER$49.90 19/23/2020034238 CITY OF CENTERVILLE - MASTERCAELECTIONS - LUNCH FOR JUDGES$51.82 Check Nbr 034238 CITY OF CENTERVILLE - MASTERCA$2,117.90 19/23/2020034239 CITY OF ST. PAULASPHALT MIX$140.44 09/18/20 2:31 PM CITY OF CENTERVILLE Page 2 Check Detail - August 23, 2020 Check DateCheck #Vender NameCommentsAmount Check Nbr 034239 CITY OF ST. PAUL$140.44 19/23/2020034240 CORE & MAINWATER METERS AND PARTS - 5/8$505.06 19/23/2020034240 CORE & MAINWATER METERS AND PARTS 510M$3,941.47 Check Nbr 034240 CORE & MAIN$4,446.53 19/23/2020034241 ETERNITY HOMES, LLCREFUND ESCROW - 19-100 - 1821 OLD MILL CT$5,000.00 19/23/2020034241 ETERNITY HOMES, LLCREFUND ESCROW - 19-038 - 1865 PARTRIDGE PL$5,000.00 Check Nbr 034241 ETERNITY HOMES, LLC$10,000.00 19/23/2020034242 HAWKINS INC.CHEMICALS$1,163.61 Check Nbr 034242 HAWKINS INC.$1,163.61 19/23/2020034243 INSTRUMENTAL RESEARCH INCAUGUST WATER TESTING$105.00 Check Nbr 034243 INSTRUMENTAL RESEARCH INC$105.00 19/23/2020034244 INTERNATIONAL UNION OF OPERATIOCTOBER UNION DUES$105.00 Check Nbr 034244 INTERNATIONAL UNION OF OPERATI$105.00 19/23/2020034245 MARCO TECHNOLOGIES, LLC.BASE RATE CHARGES & CONTRACT USAGE SERV THRU-30-20$453.25 Check Nbr 034245 MARCO TECHNOLOGIES, LLC.$453.25 19/23/2020034246 MARCO, INC.STANDARD PAYMENT$202.42 Check Nbr 034246 MARCO, INC.$202.42 19/23/2020034247 MET. COUNCIL ENV. SERV. (SDS)WASTE WATER SERVICES THRU OCT. 2020$19,836.43 Check Nbr 034247 MET. COUNCIL ENV. SERV. (SDS)$19,836.43 19/23/2020034248 MN PEIPHEALTH INSURANCE SERV THRU 10-31-20$2,706.90 Check Nbr 034248 MN PEIP$2,706.90 19/23/2020034249 MR SIGNREPLACEMENT SIGN W1-2L-18 & W1-2R19$69.65 Check Nbr 034249 MR SIGN$69.65 19/23/2020034250 MUELLNER BLACKTOPASPHALT WORK/ SIDEWALK & PADS, ASPHALT STREET WORK$12,384.00 Check Nbr 034250 MUELLNER BLACKTOP$12,384.00 19/23/2020034251 NATIONWIDE RETIREMENT SOLUTIONDEF COMP W/H - PAY PERIOD 19$1,083.33 Check Nbr 034251 NATIONWIDE RETIREMENT SOLUTION$1,083.33 19/23/2020034252 PRESS PUBLICATIONSORD. 106 SECON SERIES - TO REVISE CITY ZONING CODE$78.80 Check Nbr 034252 PRESS PUBLICATIONS$78.80 19/23/2020034253 R.J.S PROPERTY MAINTENANCELAWN MOWING FOR AUGUST 2020 - CITY HALL$390.00 19/23/2020034253 R.J.S PROPERTY MAINTENANCELAWN MOWING FOR AUGUST 2020 - PARKS$5,830.00 19/23/2020034253 R.J.S PROPERTY MAINTENANCELAWN MOWING FOR AUGUST 2020 - VACANT LOTS, PETLIER $1,305.00 Check Nbr 034253 R.J.S PROPERTY MAINTENANCE$7,525.00 19/23/2020034254 SHARPER HOMESREFUND ESCROW 19-109 - 1846 OLD MILL CT$5,000.00 Check Nbr 034254 SHARPER HOMES$5,000.00 19/23/2020034255 SMITH & GLASER, LLCGENERAL CIVIL - SERV THRU JANUARY$1,567.50 19/23/2020034255 SMITH & GLASER, LLC1825 MAIN ST - SENIOR LIVING - SERV THRU FEBRUARY$85.50 19/23/2020034255 SMITH & GLASER, LLCGENERAL CIVIL - SERV THRU FEBRUARY$1,748.00 19/23/2020034255 SMITH & GLASER, LLCOLD MILL ESTATE - SERV THRU FEBRUARY$66.50 19/23/2020034255 SMITH & GLASER, LLCTRIDENT DEVELOPMENT - SERV THRU FEBRUARY$152.00 19/23/2020034255 SMITH & GLASER, LLCPROSECUTION MATTER - SERV THRU FEBRUARY$4,739.00 19/23/2020034255 SMITH & GLASER, LLCDEFOE DEVELOPMENT - SERV THRU FEBRUARY$28.50 19/23/2020034255 SMITH & GLASER, LLCEDA - SERV THRU APRIL$38.00 19/23/2020034255 SMITH & GLASER, LLCPROSECUTION MATTER - SERV THRU JANUARY$3,569.00 19/23/2020034255 SMITH & GLASER, LLCTRIDENT DEVELOPMENT - SERV THRU JANUARY$399.00 19/23/2020034255 SMITH & GLASER, LLCTRIDENT DEVELOPMENT - SERV THRU APRIL$19.00 19/23/2020034255 SMITH & GLASER, LLC1825 MAIN ST - SENIOR LIVING - SERV THRU JANUARY$1,117.50 09/18/20 2:31 PM CITY OF CENTERVILLE Page 3 Check Detail - August 23, 2020 Check DateCheck #Vender NameCommentsAmount 19/23/2020034255 SMITH & GLASER, LLCMISC. GENERAL CIVIL - SERV THRU APRIL$1,045.00 19/23/2020034255 SMITH & GLASER, LLCOLD MILL EST - SERV THRU APRIL$313.50 19/23/2020034255 SMITH & GLASER, LLCGENERAL CIVIL - SERV THRU APRIL$1,710.50 19/23/2020034255 SMITH & GLASER, LLCAPRIL PROSECUTIONS$3,312.00 Check Nbr 034255 SMITH & GLASER, LLC$19,910.50 19/23/2020034256 STANTEC CONSULTING SERVICES INRESIDENTIAL DRIVEWAY - SERV THRU 8-28-20$778.50 19/23/2020034256 STANTEC CONSULTING SERVICES INP & Z GENERAL - SERV THRU 8-28-20$77.00 19/23/2020034256 STANTEC CONSULTING SERVICES INCENTERVILLE STORAGE CONSTRUCTION - SERV THRU 8-28-2$2,352.91 19/23/2020034256 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 8-28-$3,073.47 19/23/2020034256 STANTEC CONSULTING SERVICES IN2020 CITY HALL RENOVATIONS - SERV THRU 8-28-20$5,432.00 19/23/2020034256 STANTEC CONSULTING SERVICES INLAMOTTE PARK IRRIGATION EXPANSION - SERV THRU 8-28-2$1,216.50 19/23/2020034256 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 8-28-$2,305.11 19/23/2020034256 STANTEC CONSULTING SERVICES IN2019 DOWNTOWN STREET & UT IMPROV - SERV THRU 8-28-$9,988.79 19/23/2020034256 STANTEC CONSULTING SERVICES INOLD MILL ESTATES - PHASE 2 - SERV THRU 8-28-20$154.00 Check Nbr 034256 STANTEC CONSULTING SERVICES IN$25,378.28 19/23/2020034257 SWANK MOTION PICTURES, INC.TOY STORY 4 - MOVIE IN THE PARK$514.21 Check Nbr 034257 SWANK MOTION PICTURES, INC.$514.21 19/23/2020034258 SWEENEY, KRISREIMBURSMENT FOR DISFECTING SPRAY$6.45 19/23/2020034258 SWEENEY, KRISREIMBURSMENT FOR MILAGE$10.58 Check Nbr 034258 SWEENEY, KRIS$17.03 19/23/2020034259 TRU GREEN - CHEM LAWNLAWN CARE - CITY HALL$110.21 19/23/2020034259 TRU GREEN - CHEM LAWNLAWN CARE - PARKS$1,713.94 Check Nbr 034259 TRU GREEN - CHEM LAWN$1,824.15 19/23/2020034260 VERIZONCELL PHONE SERV THRU 09-09-20$51.56 19/23/2020034260 VERIZONCELL PHONE SERV THRU 09-09-20$51.56 19/23/2020034260 VERIZONCELL PHONE SERV THRU 09-09-20$103.12 19/23/2020034260 VERIZONCELL PHONE SERV THRU 09-09-20$51.56 Check Nbr 034260 VERIZON$257.80 19/23/2020034261 XCEL ENERGY1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 9-6-2$637.06 19/23/2020034261 XCEL ENERGY1682 MAIN ST - SERV THRU 9-1-20$107.91 19/23/2020034261 XCEL ENERGY6970 LAMOTTE DR - SERV THRU 9-1-20$325.36 19/23/2020034261 XCEL ENERGY1880 MAIN ST - SERV THRU 9-6-20$1,744.91 19/23/2020034261 XCEL ENERGYSTREET LIGHTS - SERV THRU 9-1-20$2,030.70 19/23/2020034261 XCEL ENERGY1875 FOX RUN - PUMP - SERV THRU 9-1-20$368.90 19/23/2020034261 XCEL ENERGY1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 9-1-20$16.48 19/23/2020034261 XCEL ENERGY7300 MILL RD - SERV THRU 9-1-20$158.96 19/23/2020034261 XCEL ENERGY1889 CENTER ST - SERV THRU 9-3-20$28.36 19/23/2020034261 XCEL ENERGY1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 9-1-20$178.48 19/23/2020034261 XCEL ENERGY7285 MAIN ST - SERV THRU 9-1-20$52.98 19/23/2020034261 XCEL ENERGY1601 LAMOTTE DR - SERV THRU 9-1-20$24.23 19/23/2020034261 XCEL ENERGY7098 CENTERVILLE RD - SERV THRU 9-1-20$19.32 19/23/2020034261 XCEL ENERGY1745 MAIN ST - SERV THRU 9-1-20$19.32 Check Nbr 034261 XCEL ENERGY$5,712.97 $176,581.80 CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 9/9/2020 - 9/14/2020Sep 14, 2020 02:25PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 09/2009/14/202013399ASPEN MILLS, INCCLPD PATCHES550.35 09/2009/14/202013400CENTENNIAL UTILITIESUTILITIES AUGUST836.61 09/2009/14/202013401CONSOLIDATED COMMUNICATIONSPHONES SEPT398.20 09/2009/14/202013402DON'S CIRCLE SERVICE#117 OIL CHANGE/FILTER106.00 09/2009/14/202013403FRATTALLONES HARDWARE, INC.SQUAD KEYS45.84 09/2009/14/202013404MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI168.00 09/2009/14/202013405QUILL LLCPOST ITS/BATTERIES/USB'S112.54 09/2009/14/202013406SHRED-N-GO, INCSHREDDING SERVICE120.58 09/2009/14/202013407SIGNS NOWGRAPHICS NEW SQUAD592.29 09/2009/14/202013408TRANSUNION RISK & ALTERNATIVEINVESTIGATION EXPENSES AUGUST50.00 Grand Totals:2,980.41 Payroll Checks 13397-13398 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 9/3/2020 - 9/8/2020Sep 08, 2020 04:33PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 09/2009/08/202013392CENTURY LINKCOMMUNICATIONS SEPT122.18 09/2009/08/202013393COVERALL NORTH AMERICA, INCCLEANING SERVICE SEPT780.00 09/2009/08/202013394IMAGE PRINTING & GRAPHICS, INCBUSINESS CARDS LL115.50 09/2009/08/202013395METRO SALES, INCCOPIER CONTRACT USAGE CHG AUG52.44 09/2009/08/202013396CITY OF ROSEVILLEIT SUPPORT SERVICES SEPT3,816.00 Grand Totals:4,886.12 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 23, 2020 Administration/Public Safety VII.4 TITLE OF ISSUE: Centennial Fire District 2021 Proposed Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Centennial Fire District's (CFD) Steering Committee recently adopted their proposed 2021 budget for the department by a unanimous vote. It is customary that the two participating cities ratify that decision by having their respective City Councils vote to accept the proposed budget. The proposed budget represents a 0% increase overall. Centerville's share of those expenses rises slightly ($572) based on the annual adjustment to the funding formula. COST AND SOURCE(S) OF FUNDING: $298,396 - General Fund REQUESTED COUNCIL ACTION: Motion to approve the proposed 2021 Centennial Fire District Budget as presented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ 2021 CFD Budget Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 1 0.0%0.0% % 0.22%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 0.00%0.00% -0.18%-43.5%-12.4% 000000000000000 0 (0) ---- - 572 (572) $ -5972 72665 -79133 2020 ADOPTED 2021 PROPOSED vs 0 ---- 500 6,0003,0001,5005,5001,0007,000 40,000 40,000 10,000 16,000 45,000 49,500 42,061 11,100 72,665 12,000 2021 313,276258,396651,672 102,815 724,172724,172 PROPOSED 000000000 781112 893 1,6761,3653,6505,332 1,676 30,00020,00015,97575,95431,55015,403 17,340 235,386128,912 414,298 434,207332,126102,081 ACTUAL 6/30/2020 0000000 2020 500 - 6,0003,0001,5005,5001,000 7,000 40,00040,00010,00045,00048,03311,10012,000 16,00049,500 313,848257,824181,948 651,672 724,172724,172 BUDGET 12/31/2020 00 544200 6,1632,0001,4952,1571,2091,4235,300 35,00035,00018,91049,86431,79612,11751,23518,67010,209 76,93633,83517,106 46,584 307,392241,761175,265 619,153 747,030700,446 ACTUAL 12/31/2019 0004 896 2,3802,0272,5388,2002,0008,975 25,00025,00059,53510,16315,00049,58150,10713,21410,949 84,69852,85714,768 41,209 309,761240,170172,750 599,931 752,254711,045 ACTUAL 12/31/2018 00 791 8,0682,1154,5682,684 8,043 54,44036,63048,25115,00010,367 54,44046,813 23,707 304,962244,969163,237 549,931 659,227 635,520 ACTUAL 12/31/2017 TOTAL REVENUE TOTAL EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET Circle Pines ContractCircle Pines Contract-Capital Equipment PortionCenterville ContractCenterville Contract-Capital Equipment Portion Amount to be Provided by Cities State Grants/ReimbursmentsState - Fire AidCounty Other - Anoka County Fire ProtectionGrants-Miscellaneous Total Intergovernmental Fire ServicesPermits/Inspection FeesBuilding Space LeaseSafety Camp/Fire PreventionEMT/First Aid Training Total Charges for Services Interest on InvestmentsInterest on InvestmentsMiscellaneousEquipment SalesDonations Total Miscellaneous Salaries-Full Time (2) \[pc 1-02\]Salaries-Part Time (0) EMS CoordinatorSalaries-Officer Salaries (On-call x 5) \[pc 7-00\]Salaries-Duty Crew \[pc 1-06\]Salaries-Fire Calls - On-call (40) \[pc 1-03\] 801-31-1220-000802-31-1220-000801-31-1230-000802-31-1230-000801-33-3440-000801-33-3470-000801-33-3620-000801-33-3640-000801-34-4410-000801-34-4415-000801-34-4420-000801-34-4425-000801-34-4430-000801- 36-6210-000802-36-6210-000801-36-6235-000801-36-6240-000801-36-6250-000801-42-2210-101801-42-2210-111801-42-2210-102801-42-2210-104801-42-2210-105 REVENUES:Contract RevenuesIntergovernmentalCharges for ServicesMiscellaneousEXPENDITURES:Personnel 8/14/2020 11:55 AM 2 0.0%0.0%0.0%0.0%0.0%2.6%0.0% -5.5% % 36.1%20.0% -25.1%-40.3% 180.3% 000000000 374353 20705000 $ -9004 -12057 2020 ADOPTED (25,704) 2021 PROPOSED vs -- 3,2181,330 17,000 31,00010,000 10,000 15,000 14,550 26,803 17,869 30,000 25,500 2021 442,911 PROPOSED 0000 341402 6,0481,1594,4576,583 11,34213,56311,03528,268 215,086 ACTUAL 6/30/2020 00 2020 977 1,148 17,00031,00010,00010,00015,00014,17635,80729,92625,00025,500 468,615 BUDGET 12/31/2020 828663838 6,3715,3582,0301,044 17,47526,96510,95613,40833,90731,28321,32275,364 508,489 ACTUAL 12/31/2019 732884 1,0757,3081,3339,0972,4349,573 14,22924,50813,24631,77231,40420,49373,669 497,751 ACTUAL 12/31/2018 3,6962,9218,283 12,63829,77912,05630,41335,02220,85871,700 430,887 ACTUAL 12/31/2017 Health, Life, & Dental Insurance, H.S.A ContributionsFlexible Spending & Cobra Fees CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET Salaries-Rescue/Medical Calls - On-call (40) \[pc 2-01\]Salaries-Training Drills - All \[pc 4 & 6-01\]Salaries-Maintenance Salaries \[pc 3\]Salaries-Fire Prevention \[pc 5-01\]Salaries-Fire InstructorSalaries-Fire Academy Instructors \[pc 6-03 & 6-04\]Salaries-EMS Events \[pc 2-02\]Salaries-Emergency Medical Training Instructors \[pc 6-02\]Payroll Taxes (FICA)Payroll Taxes (FICA) - EMS TrainingPERAPayroll Benefits-EMS TrainingPayroll Benefits (Insurance)Worker's Compensation InsuranceFire Relief Association Pension Total Personnel Costs 0-1040-1200-130 444 801-42-2210-106801-42-2210-107801-42-2210-108801-42-2210-109801-42-2210-112801-42-2210-115801-42-2210-116801-42-22801-42-2210-120801-42-22801-42-2210-121801-42-22801-42-2210-130801-42-2210-150801-42- 2210-160 8/14/2020 11:55 AM 3 0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%1.2% 0.0%0.0% % 0000000000000000 166 -- $ 2020 ADOPTED 2021 PROPOSED vs -- 150500300500 4,0001,1005,5001,5001,0004,0001,0005,5001,000 7,300 19,750 14,216 38,500 2021 PROPOSED 0000 50 479399217702321250102 -258 674 1,0996,9681,224 12,410 10,879 ACTUAL 6/30/2020 00 2020 150500300500 4,0001,1005,5001,5001,0004,0001,0005,5001,000 7,300 19,75014,050 38,500 BUDGET 12/31/2020 0000 857665972209524450 1,5844,0655,1101,5422,1155,031 6,005 13,895 17,120 ACTUAL 12/31/2019 0000 405123401683142102 3,5193,9135,4631,4285,3394,159 4,261 13,675 21,415 ACTUAL 12/31/2018 00000 24 811183 3,5601,7055,1575,1219,0941,1702,5536,929 6,929 13,435 29,378 ACTUAL 12/31/2017 Photo copier supplies, paper, drums, tonerComputer supplies, postage meter suppliesCleaning supplies and equipmentpaper products, bulbs, trash bagsChecks, envelopes, letterhead, business cardsState/County forms, etc.Lights, Hands tools, tarps, foam, flarespagers, flashlights, axes, pike polesVehicle fuelOil and lubes, anti-freeze and fluids,Windshield wipers, fuses, connectorsMedical supplies, fire extinguishers, vaccinationsDefib. batteries, bandages, airways, face masksHelmets, stickers, smoke detectorsFirefighter uniforms, badges, jumpsuits, station wear CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET Office/Copying/Computer Supplies Cleaning/SuppliesPrinted Forms Tool & Small Equipment SuppliesFuelVehicle SuppliesMedical/Fire Supplies Fire Prevention SuppliesUniformsMiscell aneous Supplies Total Supplies (not including EMS)EMS Supplies/Books/Exam FeesEMS Training UniformsEMS Contracted ServicesEMS TravelEMS Printing & PublicationsEMS Training Dues Total EMS Supplies Auditing and Accounting Services 0-2010-2180-3020-3310-3500-433 444444 801-42-2210-201801-42-2210-202801-42-2210-203801-42-2210-204801-42-2210-212801-42-2210-213801-42-2210-216801-42-2210-217801-42-2210-218801-42-2210-219801-42-22801-42-22801-42-22801-42-22801-42-22801- 42-22801-42-2210-301 SuppliesContracted Services 8/14/2020 11:55 AM 4 0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% % 23.8%50.0% 11.5% 00000000000000 34185000 $ 8,584 2020 ADOPTED 2021 PROPOSED vs - 150100500 1,5003,0002,0006,0006,0004,0001,000 17,775 12,000 15,000 11,500 20,000 83,241 2021 PROPOSED 00000 316373 9,7507,4018,6224,2495,3694,5703,8802,0332,484 52,687 ACTUAL 6/30/2020 0 2020 150100500 1,5003,0002,0006,0006,0004,0001,000 14,35712,00010,00011,50020,000 74,657 BUDGET 12/31/2020 00 124168435114 5,0201,3375,2718,7054,937 12,86611,65513,62510,71314,071 74,674 ACTUAL 12/31/2019 00 4526 138322188 2,2088,8536,3064,542 12,07611,76911,50228,07819,412 66,894 ACTUAL 12/31/2018 000 837146300 7,2688,5224,6223,6044,0081,231 13,80110,67513,76224,120 63,210 ACTUAL 12/31/2017 Vital Work Life EAPPre-employment testing, drug screening psych tests, med physicalsNetwork, IT Service, Internet, PhonesCell phone service, wifi and broadbandAnoka Co Fire Protection Council PSDSTraining/conference tuition, meals, lodgingMileage, MN Chiefs, IAFC Conf, Fire Inspector, National Fire Academy, Firefighter Training I-II Cert. RenewelSupplies for classes taught by DeptNotices, auctions, personnel adsProfessional liability, property, vehicles, buildingCentennial Utilities, ConnexusAnoka Co Communications, Radio contractBuilding maintenance & repair, electrical, cable, grounds, overhead doors, paintVehicle repairs and parts, car wash, tiresMaintenance of fire equipment , power equipment, small enginesSoftware Support, repair of computers & printers CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET Consulting/TestingPersonnel Testing/Recruting/RetentionRoseville JT Powers Agreements (IT)CommunicationsPostageTravel/Training Training SuppliesPrinting and Publishing Property/Liability InsuranceUtilities800 MHZ User Fees Total Contracted Services Building/Grounds MaintenanceVehicle Repair & Maintenance Equipment Repair and MaintenanceOffice Equipment/Software MaintenanceFire Radio/Pager repair 801-42-2210-307801-42-2210-308801-42-2210-320801-42-2210-321801-42-2210-322801-42-2210-331801-42-2210-332801-42-2210-350801-42-2210-361801-42-2210-380801-42-2210-385801-42-2210-401801-42-2210-404801- 42-2210-405 801-42-2210-406 801-42-2210-407 Maintenance 8/14/2020 11:55 AM 5 0.0%0.0%0.0% 0.0% % 000 - $ 2020 ADOPTED 2021 PROPOSED vs 600 1,5001,500 35,100 2021 PROPOSED 0 1,3061,183 11,260 ACTUAL 6/30/2020 2020 600 1,5001,500 35,100 BUDGET 12/31/2020 472623774 30,131 ACTUAL 12/31/2019 334 1,5161,365 55,461 ACTUAL 12/31/2018 677553 1,245 45,596 ACTUAL 12/31/2017 MN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MNFire Dep, NFPA, NAFI Inv, IAAI, Metro ChiefsSubscriptions, legal publicationsGoverning Board expenses IE: plaques, flowersVolunteer recognition, recruitment/retention, CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET DuesSubscriptions and BooksMiscellaneous Total Maintenance 801-42-2210-433801-42-2210-435801-42-2210-495 8/14/2020 11:55 AM 6 0.0%0.0% 0.0%0.0% % 0.00% 100.0% -100.0% 00 (0) -- $ 40000 -40000 2020 ADOPTED 17,120 2021 PROPOSED vs 0 7,000 80,000 13,00017,120 20,00080,000 2021 724,172 PROPOSED 000 1,541 1,541 40,000 40,000 332,126 ACTUAL 6/30/2020 0 2020 7,000 13,00040,00040,000 20,00080,000 724,172 BUDGET 12/31/2020 00 24,02740,000 24,02740,000 700,446 ACTUAL 12/31/2019 00 25,26340,000 25,26340,000 711,045 ACTUAL 12/31/2018 0 9,520 9,520 50,000 50,000 635,520 ACTUAL 12/31/2017 TOTAL EXPENDITURES Saws, fans, personal gear, ladders, SCBA, hose CENTENNIAL FIRE DEPARTMENT 2021 PROPOSED BUDGET New/Replacement Equipment <$5,000New/Replacement Equipment $5,000+Total Capital Outlay Capital Equipment FundCapital Equipment-Principal Payment Total Capital Equipment Contingency Funds 801-42-2210-570801-42-2210-580802-42-2210-570802-42-2210-600 Capital Outlay 8/14/2020 11:55 AM % 0 . 0 377.291.23 0 849.76 1 1318.19 % 9 . 4 237.850.76 5 435.53724.09 % 1 . 5 139.440.47594.1 4 414.23 Previous Yr's Calculations 041 % 2 291 0 ... 7 . 463361313356398 881 6 l 0 , 9,11171.5376.76 749 a 0 1,891 1 t 38 1 7 o 1,318.25 5 T $353,276 2021 848,946,800 $ $298,396 1 04 % 6 s 6 00 8 ... 7 e. 281254191217242 750 2 (572) n4 , i5,06169.8081.20 335 5 1,185 3 $353,848 P722.65 2020 24 1 273,387332,962334,762342,392353,848353,276 e 3 l $297,824 c r i 435,044,900 Circle Pines C $ $ $ $ $ $ $ $ 000 %$342,392 2019 6 295 2 ... 9 e . 182107122139156 l 572 706130 l 3 $276,761 5 i , 4,05073.6872.09 414 v4 8 595.60 14 r Circle Pines 5 212,203 266,969 265,170 276,761 297,824 298,396 e 2 t n e 413,901,900 $334,762 Centerville 2018 C $ $ $ $ $ $ $ $ $265,170 Centerville Cost Share by City Year 201620172018201920202021 $332,962 2017 Total $266,969 M 1 0 0 y 1 b t e y c d g $273,387 b 2016 l a e a r a rd d t Change 2020 vs. 2021 t i e $212,203 e n v o i v d o T i d A C vf l i e l ot d au $- e l e C n g a g od r V a i $50,000 a tu t t $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 e an B e l Y e k u1 c r e p2 r a v oe0 i 2021 Budget 2015 Calls for Service2016 Calls for Service2017 Calls for Service2018 Calls for Service2019 Calls for ServiceTotal Calls for Service (Last 5 Yrs)FMarket Value per Anoka CountyMPopulation per Met Council- 2019PP2Miscellaneous Calculations Cost per resident Cost per 100,000 valuation CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 23, 2020 Administration/Public Safety VII.5 TITLE OF ISSUE: Centennial Lakes Police Department 2021 Proposed Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Centennial Lakes Police Department's (CLPD) Governing Board recently adopted their proposed 2021 budget for the department by a unanimous vote. It is customary that the three participating cities ratify that decision by having their respective City Councils vote to accept the proposed budget. The proposed budget represents a 2.7% increase overall. However, Centerville's share of those expenses actually decreases ($11,595) based on the annual adjustment to the funding formula. COST AND SOURCE(S) OF FUNDING: $849,994 - General Fund REQUESTED COUNCIL ACTION: Motion to approve the proposed 2021 Centennial Lakes Police Department Budget as presented. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ 2021 CLPD Budget Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Page 1 2.8%7.6%2.7%0.0%0.0%0.0%8.6%0.0%0.0%0.0%0.0%4.0%0.0%5.5%3.2% 2.7%2.7% % -1.3% 75.0% -20.8% 0 ------------ 1,5001,5003,3388,614 $ 29,54852,48070,43356,497 71,93371,933 (11,595)(21,502) 2020 ADOPTED 2021 APPROVED vs - 2,5007,5005,5003,5007,500 19,00015,00010,00032,50045,00082,06263,693 746,258849,994274,053 2021 1,101,6202,697,8721,475,453 2,749,3722,749,372 PROPOSED 12/31/2021 ------ 959350107 1,3093,8547,332 11,29311,52356,59718,685 (54,590) 536,036346,889430,794687,073128,704 ACTUAL 1,313,719 1,326,3211,380,912 6/30/2020 2020 (0) ---- 2,5007,5005,5002,0007,500 17,50015,00010,00032,50045,00060,355 693,778 861,589 103,564 265,439 BUDGET 1,072,0722,627,4391,418,956 2,677,4392,677,439 12/31/2020 --- 500 1,7126,6512,1913,7501,076 14,91329,21717,46020,10242,40193,14372,538 90,501 698,862 867,428 240,049 ACTUAL 1,005,0432,571,3331,356,151 2,620,6522,530,151 12/31/2019 ---- 2,4941,9426,4148,5171,000 15,31219,74813,32631,58038,63096,66078,086 978,528 720,831 875,001 228,306 130,397 ACTUAL 2,574,3601,329,144 2,625,6882,495,290 12/31/2018 ------ 4,4275,1282,500 14,47514,47514,60226,65642,08779,41173,917 980,270 736,697 875,154 224,853 199,281 ACTUAL 2,592,1211,307,226 2,633,2512,433,970 12/31/2017 TOTAL REVENUE TOTAL EXPENDITURES REVENUES OVER (UNDER) EXPENDITURES CENTENNIAL LAKES POLICE DEPARTMENT 2021 PROPOSED BUDGET DOJ Vest ReimbursementTZDNARCANADetox Transportation Circle Pines ContractLexington ContractCenterville Contract Amount to be Provided by Cities Grants - FederalState Grants / Equipment / OtherAnoka County GrantsState Grants/ReimbursmentsState Training ReimbursementState Emergency Management (CERT)Other Local Govt Grants Total Intergovernmental Interest on InvestmentsMiscellaneousVehicle and Equipment SalesDonations Total Miscellaneous Salaries-Full TimeSalaries-OvertimeSalaries-Part TimeSalaries - Holiday/Performance Pay/CorporalPERA 901-31-1210-000901-31-1220-000901-31-1230-000901-33-3105-000901-33-3120-000901-33-3125-000901-33-3133-000901-33-3130-000901-33-3140-000901-33-3145-000901-36-6210-000901-36-6235-000901-36-6240-000901- 36-6250-000901-42-2100-101901-42-2100-102901-42-2100-103901-42-2100-104901-42-2100-121 REVENUES:Contract RevenuesIntergovernmentalMiscellaneousEXPNEDITURES:Personnel 8/5/2020 Page 2 2.4%5.9%4.1%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% % -8.1%-6.6%-2.9% 42.2% -33.3%-12.5% -100.0% -------- 555 (500)(500)(484) (1,112)(5,000)(6,000) $ 11,86131,62389,874 2020 ADOPTED 2021 APPROVED vs - 300 7,8002,5001,0009,0006,0001,0002,000 12,68324,16035,00020,00084,60016,016 213,714106,623 2021 2,297,441 PROPOSED 12/31/2021 -- 408596579 7,1492,2651,4655,7581,017 10,92211,57212,17435,83311,735 123,582103,517 ACTUAL 1,147,753 6/30/2020 2020 300500 7,8002,5001,5009,0006,0001,0002,000 13,79523,60575,00040,00020,00090,60016,500 201,853 BUDGET 2,207,567 12/31/2020 8069 799 5,8382,3028,0895,5981,0481,275 13,07621,81975,28133,91817,72376,73815,695 199,604 ACTUAL 2,114,063 12/31/2019 35 224 6,9181,7621,7026,0271,6751,163 13,05222,14853,04135,93013,18120,83289,44815,435 197,385 ACTUAL 2,056,451 12/31/2018 93 - 761749 2,2836,0182,450 10,56121,46555,03514,28028,91816,16117,82289,53614,560 189,078 ACTUAL 2,003,631 12/31/2017 CENTENNIAL LAKES POLICE DEPARTMENT 2021 PROPOSED BUDGET Photo copier supplies, paper, drums, tonerComputer supplies, postage meter suppliesTicket writer suppliesCleaning supplies and equipmentpaper products, bulbs, trash bagsChecks, envelopes, letterhead, business cardsOil and lubes, anti-freeze and fluids,Windshield wipers, fuses, connectorsCleaning supplies, targets, protective equipment, duty cartridges, batteries,simuntions, training equipment, magazinesFire extinguishers, vaccinationsDefib. batteries, airways, face masksDigital processing, camerasSupplies, School Safety, NTU Social SecurityMedicareHealth/Life/Disability/Dental Insurance/EAPWorkers' Compensation InsuranceTotal Personnel CostsOffice/Copying/Computer Supplies Cleaning SuppliesPrinted Forms Intoxilyzer SuppliesFuel - Vehicle fuelVehicle SuppliesAmmunition, Tasers, FirearmsMedical/Fire Supplies Investigative SuppliesUniforms (all employees)Crime Prevention Supplies Total SuppliesAuditing and Accounting Services 901-42-2100-122901-42-2100-123901-42-2100-130901-42-2100-150901-42-2100-201901-42-2100-202901-42-2100-203901-42-2100-211901-42-2100-212901-42-2100-213901-42-2100-215901-42-2100-216901-42-2100-217901- 42-2100-218901-42-2100-219901-42-2100-301 SuppliesContracted Services 8/5/2020 Page 3 0.0%0.0%0.0%0.0%6.4%0.0%2.1%0.0%3.5%0.0% % -2.8%-8.3%-8.1% 30.4%23.8% -33.3% -100.0% --------- (500)(100) 3,2103,5001,0003,3337,959 (1,000)(1,000)(4,000) $ 2020 ADOPTED 2021 APPROVED vs --- 500 5,0002,5001,0001,0002,000 11,00053,21015,00018,00049,00035,00011,00017,33345,500 235,559 2021 PROPOSED 12/31/2021 15 ---- 200512 2,6767,8653,6443,4222,342 10,44623,58452,98214,35615,54417,169 146,980 ACTUAL 6/30/2020 2020 -- 500100 5,0002,5001,5001,0002,000 11,00050,00011,50018,00048,00036,00012,00014,00049,500 227,600 BUDGET 12/31/2020 ---- 945677 2,3511,276 13,95410,64122,42719,29349,00237,45110,45813,41146,69220,639 183,491 ACTUAL 12/31/2019 ------ 2,2191,182 13,24411,83018,80618,84547,05832,45210,63513,12348,06721,922 171,706 ACTUAL 12/31/2018 ----- 116780 3,3023,0841,1409,461 15,75716,25245,01135,13414,66844,03618,062 144,597 ACTUAL 12/31/2017 CENTENNIAL LAKES POLICE DEPARTMENT 2021 PROPOSED BUDGET Pre-employment testing, drug screeningPsychological testing, medical screeningAnticipated supply / equip needs for EMNetwork, IT service, internet, firewall protection, phone Telephone (non Metro INET), cell, wifi, broadbandPostage, UPS, Pitney Bowes, suppliesTraining and conference tuition, meals, lodgingMileage reimbursement, Lexipol trainingNotices, auctions, personnel adsProf. liability, property, vehicles, buildingCentennial Utilities, ConnexusMDT access, CJDN, VerizonGrounds maintenance, snow removalBuilding maintenance and repairs,Building cleaning contract, Cty Solid Waste TaxComputers, printers, copier, MDT, website Legal Fees - Commission legal counselPersonnel TestingLabor Relations - Legal & ConsultationEmergency Management Exp (CERT)Technology/Body-CamsRoseville JT Powers Agreements (IT)CommunicationsPostag eTravel/Training Printing and Publishing Property/Liability InsuranceUtilitiesCJRS Access - State computer accessMDT/Laptop Access, 800 MHz Radio FeesAnoka County PSDS ContractTotal Contracted ServicesBuilding/Grounds MaintenanceComputer SecurityOffice Equipment Maintenance 901-42-2100-304901-42-2100-306901-42-2100-309901-42-2100-310901-42-2100-315901-42-2100-320901-42-2100-321901-42-2100-322901-42-2100-331901-42-2100-351901-42-2100-361901-42-2100-380901-42-2100-385901- 42-2100-386901-42-2100-387901-42-2100-401901-42-2100-402901-42-2100-403 Maintenance 8/5/2020 Page 4 0.0%0.0%0.0%0.0% % -4.0%-7.1% 2.69% -25.0%-80.0%-50.0%-63.0%-20.4% ----- (500)(400) (1,000)(5,900)(5,500)(8,500) $ 71,933 (14,000) 2020 ADOPTED 2021 APPROVED vs - 672 100 1,5001,5002,0005,5005,000 24,00077,27244,00054,500 2021 2,749,372 PROPOSED 12/31/2021 --- 322526564 3,0901,176 11,90632,82913,25117,517 ACTUAL 1,380,912 6/30/2020 2020 - 672500 2,0001,5002,000 25,00083,17244,00011,00013,50068,500 BUDGET 2,677,439 12/31/2020 --- 1,1611,8664,7646,316 22,59898,39841,00810,13657,461 ACTUAL 2,530,151 12/31/2019 -- 985657 1,2973,028 23,03298,98946,41815,95116,32778,696 ACTUAL 2,495,290 12/31/2018 --- 641705 1,4431,887 25,97392,74570,04733,414 103,461 ACTUAL 2,433,970 12/31/2017 TOTAL EXPENDITURES CENTENNIAL LAKES POLICE DEPARTMENT 2021 PROPOSED BUDGET Office equipment repairsCounty-wide records, RadiosVehicle repairs and parts, car wash, tiresPolice equipment repair, weapons, radar800 MHz radios, taser maintenance & repairMN/Anoka Chief's 300/IACP 200, POST Lic 500MACA 50, RESERVE OFFICERS 250, TCALMC 300FBI 200, MPROA 100, PLEAA 50, MCPA 50POST LicensesSubscriptions, legal publicationsGoverning Board expenses IE: plaques, flowersVolunteer recognition, Critical incident incidentals,Misc suppliesNew vehicles, set-up and trim, tear down Per patrol vehicle replacement policychairs, carpet Vehicle Repair & Maintenance Equipment Repair and MaintenanceDakota County ContractDuesSubscriptions and BooksMiscellaneousTotal MaintenanceVehicles/Setup/TrimEquipment (non-capitalized <$5k)Equipment (capitalized $5k+)Total Capital OutlayContingency Funds 901-42-2100-404901-42-2100-405901-42-2100-418901-42-2100-433901-42-2100-435901-42-2100-495901-42-2100-550901-42-2100-570901-42-2100-580 Capital Outlay 8/5/2020 70,832.8391,801.6762,188.16 224,822.66 MONTHLY $ $ $ $ 2018 4.175.684.37 14.22 849,994746,258 1,101,6202,697,872 ANNUAL CONTRIBUTION $ $ $ $ IACP Formula 2019 4.155.835.00 14.98 27.6610% 31.5061%40.8329% 100.0000% 2,697,872 Formula % $ 2018 4,0475,0762,109 33.38% 27.70%38.92% 11,232 2019 5.00 4.15 5.83 2019 14.98 4,0505,0612,356 What is needed: 96,57747,396 11,467 (17,434) Population 126,539 IACP Formula 2019 CHANGE FROM $ $ $ $ 4,5275,8874,882 15,297 20.55% 35.32%44.14% 3 yr Avg 2017 482555284775 0.150.63 2019 (0.02) 4,0505,0612,356 15,128 11,467 Population 867,428698,862 1,005,0432,571,333 2019 ANNUAL IACP Formula CONTRIBUTION $ $ $ $ Calls 3 (15) 247 2018 438859874605 14,980 38.49%31.92% 29.59% Population Calls 3 yr Avg -20 160662 40%40%20% 2019 436861475267 100% 4,5275,8874,882 15,782 15,297 Calls Weight: 2021 PROPOSED BUDGETPROJECTED CITY CONTRIBUTIONSTRI-CITY POLICE FORMULA Circle PinesLexingtonCentervilleCircle PinesLexingtonCentervilleCircle Pines Factors:CallsPopulationIACP FormulaCentervilleCircle PinesLexington Changes - CY vs PY CentervilleLexington Owner:City of Centerville, 1880 Main Street, Centerville, MN 55038Date:September 18, 2020 For Period:8/1/2020 to 9/18/2020Request No:1 Contractor:Peterson Companies, Inc., 8326 Wyoming Trail Chisago City, MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT LAMOTTE PARK IRRIGATION EXPANSION STANTEC PROJECT NO. 193804960 SUMMARY 1Original Contract Amount$142,595.00 2Change Order - Addition$0.00 3Change Order - Deduction$0.00 4Revised Contract Amount$142,595.00 5Value Completed to Date$24,416.00 6Material on Hand$0.00 7Amount Earned$24,416.00 8Less Retainage5%$1,220.80 9Subtotal$23,195.20 10Less Amount Paid Previously$0.00 11Liquidated damages -$0.00 12AMOUNT DUE THIS REQUEST FOR PAYMENT NO.1$23,195.20 Recommended for Approval by: STANTEC Approved by Contractor:Approved by Owner: PETERSON COMPANIES, INC.CITY OF CENTERVILLE :02903131 Specified Contract Completion Date:Date: 193804960REQ1.xlsm ContractUnitCurrentQuantityAmount No. Item UnitQuantityPriceQuantityto Dateto Date BASE BID: MOBILIZATION 1LS1$7,850.000.500.50$3,925.00 TRAFFIC CONTROL 2 LS1$2,050.000.200.20$410.00 IRRIGATION SYSTEM, COMPLETE - BASE BID 3 LS1$68,885.000.200.20$13,777.00 IRRIGATION SLEEVE, DIRECTIONAL DRILLED 4 LF80$30.00$0.00 5EDUCATIONAL SIGNAGELS1$2,430.00$0.00 6FLOW METER ELECTRICALLS1$4,825.00$0.00 7LIGHTING AND RELATED ELECTRICALLS1$7,110.00$0.00 8RESTORATIONLS1$9,440.00$0.00 TOTAL BASE BID$18,112.00 ALTERNATE NO. 1 : IRRIGATION SYSTEM, COMPLETE - ALTERNATE NO. 1 9LS1$5,025.000.200.20$1,005.00 RESTORATION - ALTERNATE NO. 1 10 LS1$1,360.00$0.00 TOTAL ALTERNATE 1 $1,005.00 ALTERNATE NO. 2: IRRIGATION SYSTEM, COMPLETE - ALTERNATE NO. 2 11LS1$26,495.000.200.20$5,299.00 RESTORATION - ALTERNATE NO. 2 12LS1$4,725.00$0.00 TOTAL ALTERNATE 2 $5,299.00 TOTAL BASE BID$18,112.00 TOTAL ALTERNATE NO. 1$1,005.00 TOTAL ALTERNATE NO. 2$5,299.00 TOTAL WORK COMPLETED TO DATE $24,416.00 193804951REQ1 PROJECT PAYMENT STATUS OWNERCITY OF CENTERVILLE STANTEC PROJECT NO. 193804960 CONTRACTORPETERSON COMPANIES, INC. CHANGE ORDERS No.DateDescriptionAmount Total Change Orders PAYMENT SUMMARY No.FromToPaymentRetainageCompleted 108/01/202009/18/202023,195.201,220.8024,416.00 Material on Hand Total Payment to Date$23,195.20Original Contract$142,595.00 Retainage Pay No.11,220.80Change Orders Total Amount Earned$24,416.00Revised Contract$142,595.00 193804960REQ1.xlsm CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 23, 2020 Finance VIII.1 TITLE OF ISSUE: Resolution #20-0XX ADOPTING A PRELIMINARY BUDGET AND TAX LEVIES FOR 2021 BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached resolution, staff memo and line item budget for more information COST AND SOURCE(S) OF FUNDING: $2,364,916 - General Fund Budget/Levy; $378,189 Debt Service Levy REQUESTED COUNCIL ACTION: Motion to adopt Resolution #20-0XX ADOPTING A PRELIMINARY BUDGET AND TAX LEVIES FOR 2021. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Prelim 2021 Budget, staff memo, Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ PROPOSEDPROPERTYTAXNOTICE INFORMATIONTAXES PAYABLE 20 COUNTY OFANOKA DjuzpgDfoufswjmmf Taxing Jurisdiction:_______________________________________________ The “Proposed Property Tax Notice” sent to each taxpayer contains the following information regarding where to send comments and/or reviewa copy of the proposed budget.Please provide the information as it should appearon the notice. Budget and Tax Hearings: Location and Date Date: Efdfncfs:-3131 Time: 7;41QN Location: iuuqt;00{ppn/vt0k0589935412DfoufswjmmfDpvodjmDibncfst NffujohJE;5899354122991NbjoTu/ 423.737.78::)gpsbvejppomz*Dfoufswjmmf-NO66149 Mailing Address and Telephone Number: Name or Title CsvdfEfKpoh-GjobodfEjsfdups Address DjuzpgDfoufswjmmf 2991NbjoTu/ Dfoufswjmmf-NO66149 Phone Number: 762.8:3.8:43 Signature of personcompleting this form:______________________________________ GjobodfEjsfdups Title:______________________________________ 762.8:3.8:43 Phone Number:______________________________________ THIS FORM MUST BE RETURNED TO ANOKA COUNTY PROPERTYRECORDS AND TAXATIONBY I:\\proptax\\Acctg\\TNT & Final Levy\\TNT\\HEARING INFORMATION.DOC PROPOSED LEVY CERTIFICATIONTAXES PAYABLE 20 County of Anoka DjuzpgDfoufswjmmf Taxing Jurisdiction ______________________ Levy ItemProposed Levy Amount * (A)(B) General Revenue: BeWbmpsfnUbyft3-475-:27/11 Total General Levies: 3-475-:27/11 Bonded Indebtedness: Gvoe462311:B03127BSfgvoejohCpoet322-89:/11 Gvoe4633124BCpoet277-511/11 Total Debt Levy: 489-29:/11 Other Specific Levies: Xbufstife Total Other Levies: 1/11 A.Total Tax Capacity Based Levies: 3-854-216/11 B.Total Market Value Referendum Based Levies 1/11 C.TOTAL TAX CAPACITY & MARKET BASED 3-854-216/11 LEVIES (A+B) *The levy amount by line item should already be reduced by any aids.Do not reduce levy amounts by the Fiscal Disparities Distribution levy.Attach a copy of the resolution adopting your proposed budget. Y ARE THESE AMOUNTS ALSO YOURFINALPAYABLE 20TAX LEVY?Yes_____ No_____ I hereby certify that the foregoing are the amounts to be levied by the Anoka CountyDivision of Property Recordsand Taxation for the named taxing jurisdiction. 34seTfqufncfs Given under myhand this________ day of ____________________, 20. City Clerk/Finance Director I:\\proptax\\Acctg\\TNT & Final Levy\\TNT\\PRLVCERT.DOC CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 23, 2020 Administration VIII.2 TITLE OF ISSUE: City Hall Renovation - Change Order #1 - Office Area COVID Improvements BACKGROUND AND SUPPLEMENTAL INFORMATION: As discussed at the last City Council meeting, we have engaged with our design team and contractor to formulate a plan to renovate the office area in city hall to allow for greater physical seperation of employees, to promote a healthy work environment. These renovations will be CARES Act eligible. The contractor is still working on costs for this new work and will provide that information prior to the meeting. COST AND SOURCE(S) OF FUNDING: Costs to be presented at or before the meeting. General Fund, reimbursable through CARES Act Funds. REQUESTED COUNCIL ACTION: Motion to accept Change Order #1 - Office Area COVID Improvements in the amount of $XX,XXX. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 23, 2020 Administration VIII.3 TITLE OF ISSUE: LaMotte Irrigation System - Change Order #1 - Meter and Minor Modifications BACKGROUND AND SUPPLEMENTAL INFORMATION: City staff had previously researched the installation of a meter for the LaMotte Stormwater Irrigation System in order to accurately measure the amount of water pumped, which is the basis for our stormwater credits. To date, we have been relying on estimated flows. The meter was not included in the original bid for the project because staff had not landed on a preferred vendor. In working with our design team and the contractor, we have found a preferred metering system and would like to add that to the project. The attached change order also accounts for some minor piping changes due to field conditions discovered during construction. COST AND SOURCE(S) OF FUNDING: $7,080 - Stormwater Utility Fund REQUESTED COUNCIL ACTION: Motion to accept Change Order #1 - for the LaMotte Irrigation System Improvements in the amount of $7,080. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Change Order Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Owner: City of Centerville, 1880 Main Street, Centerville, MN 55038 DateSeptember 18, 2020 Contractor: Peterson Companies, Inc. 8326 Wyoming Trail, Chisago City, MN 55013 Bond No: Bond Co: CHANGE ORDER NO. 1 LAMOTTE PARK IRRIGATION EXPANSION STANTEC PROJECT NO. 193804960 Description of Work This Change Order provides for the following: Part A: Elimination of one large spray gun, and addition of one contractor-supply large spray gun and valve. Part B: Installation of golf course-style heads on St. Genevieve's Church property in lieu of original small heads. Removal of MCES Property from project. Part C: Installation of flow sensor at well head with saddle and additional wiring. Part D: Revisions to piping and wiring for SW Spray gun due to larger pipe size. ContractUnitTotal No.ItemUnitQuantityPriceAmount CHANGE ORDER NO. 1 PART A: SPRAY GUN REVISIONS 1REMOVAL OF 1 LARGE SPRAY GUN AND VALVELS1($4,500.00)($4,500.00) FROM PROJECT 2CONTRACTOR-SUPPLIED LARGE SPRAY GUNLS1$4,675.00$4,675.00 AND VALVE TOTAL PART A: SPRAY GUN REVISIONS$175.00 PART B: CHURCH IRRIGATION REVISIONS 3REVISED IRRIGATION ON CHURCH/MCESLS1$0.00$0.00 PARCELS TOTAL PART B: CHURCH IRRIGATION REVISIONS$0.00 PART C: ADDITION OF FLOW SENSOR 4FLOW SENSOR AND ASSOCIATED WIRINGLS1$4,670.00$4,670.00 TOTAL PART C: ADDITION OF FLOW SENSOR$4,670.00 PART D: SW SPRAY GUN REVISIONS 5CREDIT FOR 3" PIPE AND 4" SADDLELS1($385.00)($385.00) 64" GATE VALVEEA1$720.48$720.48 76" SADDLEEA1$616.00$616.00 8ADDITIONAL PIPE SIZE AND LENGTHLS1$236.50$236.50 9ADDITIONAL WIRINGLS1$176.00$176.00 10ADDITIONAL LABORHR6$145.17$871.02 TOTAL PART D: SW SPRAY GUN REVISIONS$2,235.00 CHANGE ORDER NO. 1 SUMMARY PART A: SPRAY GUN REVISIONS$175.00 PART B: CHURCH IRRIGATION REVISIONS$0.00 PART C: ADDITION OF FLOW SENSOR$4,670.00 PART D: SW SPRAY GUN REVISIONS$2,235.00 TOTAL CHANGE ORDER NO. 1$7,080.00 193804960CHO1.xlsm Original Contract Amount$142,595.00 Previous Change Orders$0.00 This Change Order$7,080.00 Revised Contract Amount (including this change order)$149,675.00 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: STANTEC Date: Approved by Contractor:Approved by Owner: PETERSON COMPANIES, INC.CITY OF CENTERVILLE, MN :02903131 DateDate cc: Owner Contractor Bonding Company Stantec 193804960CHO1.xlsm September 9, 2020 ADMINISTRATION COVID-19 Response A number of COVID related assistance programs are now available for both residents and businesses. We are putting as much information out on these as possible. Below is information on a housing assistance program. Later in this report is information on a business and non-profit relief program, through Anoka County. Please help spread the word. City Hall City Hall will continue to be closed to the public while community-based transmission of most recent directives, we will also be continuing to have staff work from home, as noted, even for Critical Sector employees, those who can, must telework. Meetings All Committee and Commission meetings (P&Z, P&R, EDA, and CC) will continue to be held via Zoom videoconferencing. The meetings are also broadcast live on North Metro TV and streamed on their website. Additionally, meeting connection information is being posted on the website and will be widely distributed so that the public can join. ELECTIONS Elections Absentee/Early voting for the General Election begins September 18, 2020 here at City Hall. We are anticipating that we will have higher than normal turnouts for phases of the General Election cycle as it is a Presidential Election, Anoka County Commissioner race and Municipal Elections. There are more things on the ballot but those are the larger ones that most residents are concerned with. We and the County have attempted to push for the Absentee/Early voting to keep the polls to a level that we can handle for COVID-19 sake (sanitizing, PPE, etc.). Two staff members are well trained to handle the Absentee/Early voting here at City Hall and if need be we will pull from our trained Judges to assist. Preliminary discussions are being had regarding the possibility of having volunteers available to sanitize booths and equipment at the polls between voters. General Election Opportunities to Vote are as follows: (46 days prior to Election Day Absentee Votin secrecy envelope and external envelope) (7 days prior to Election Day Direct Ballot and place in the voting machine) ovember 3, 2020, Church of St. p.m. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) CenterStage Some recent posts include: Centerville Tobacco Centerville Floral 1737 Main Street A realty sign has now been placed on the site and Mr. Brass is free to market the site to potential developers. 2021 Budget The EDA discussed and adopted its preliminary 2021 Budget request at its meeting on September 16. The budget includes some capital expenses, such as banners for light poles on Main Street. It also aims to continue the programs initiated in 2020, such as the Blue Logo Sign cost share program, the CenterStage business spotlight campaign and the façade renovation loan and grant program. Minnesota Technology Corridor The Excipio Data Center Feasibility Study is in full swing. Stakeholders were shown some preliminary drawings and costs estimates for a potential data center at their weekly progress meeting. The site being studied, along Fairview, continues to be a viable location for the high tech facility. Small Business Relief Grants (DEED) Grant recipients are being notified, but a complete list of them is not yet available. Quad Area Chamber of Commerce Lunch & Learns The Quad Area Chamber of Commerce hosted an in-person lunch and learn event on September 1 at Running Aces Hotel. Billy Hanisch shared his story of how his social media account turned a simple act of kindness into a booming business that helped him get through the COVID crisis. Hanisch bakery had offered to bake cakes for local graduates who were missing out on graduation parties. In a matter of days, he had dozens of donors who wanted to pay for cakes for graduates in their cities. Anoka County Regional Economic Development (ACRED) Anoka County Regional Economic Development held their first annual North Metro nd Summit, via videoconference on September 2. The Marketing Subcommittee continues to plan for scheduled events in the fall of 2020 in conjunction with the MN Real Estate Journal. Some events are being converted into virtual experiences. Below is a list of events being sponsored by ACRED and their current status: th UpRiver Real Estate Event (in-person) October 15 8:30 AM -11:00 AM th MNCAR Expo (in-person) October 29 3:00 PM -7:00 PM th Industrial Summit (in-person) November 13 8:00 AM -12:00 PM th Redevelopment Summit (in-person) November 19 8:00 AM -12:00 PM Anoka County Business Relief Grant Program A total of twelve (12) Centerville businesses applied for and have been given preliminary approval for $10,000 grants through the grant program during the first round of applications. Staff has helped another three (3) businesses apply during the extended application period. The eaning that there are more funds than applicants. There is a possibility that some initial grant recipients may receive another $10,000 on top of their original award, if they can show those expenses. FINANCE COVID-19 Relief Programs The city has now received our federal funds for COVID-19 relief of $304,902. The funds come to cities, through the CARES Act, offsetting expenses related to the pandemic. City staff have evaluated expenses to date and those anticipated through November 15, 2020. A draft plan for allocation of these funds has been presented to the city council. Proposed funding may include: Direct expenses (hand sanitizer, PPE, remote work expenses, etc.) Construction project delay expenses City Hall renovation costs to adapt to COVID Police and Fire Department direct expenses and diverted staff time Public works and city hall diverted staff time School District Relief North Metro TV direct expenses The deadline for expending these funds is November 15, 2020. 2021 Budget The City Council has been working hard on putting together the 2021 General Fund Budget and Tax Levies. The most recently presented drafts would raise the levy by less than 1%. A Preliminary Budget will be adopted by the City Council at its September 23 meeting. From there, the budget and levies may be reduced, but not increased, prior to adoption of the final versions in December. COMMUNITY DEVELOPMENT Centerville Elementary School Centennial School District is in the early stages of planning an addition to Centerville Elementary. The addition would add classroom space to add one section to each grade. Architects working with the district are looking to fill in some of the courtyard space on the west side of the building and extend the building footprint to the north a bit, necessitating a move of the current playground equipment. With this configuration, the design will look to incorporate natural light into the classrooms that would otherwise have views to the courtyard. The expansion would not require any new work on the parking lot. Old Mill Estates Construction on Phase II utilities is now complete. Road work and some backyard draintile is next on the schedule along with reconstruction of the Revoir Street cul-de-sac and parking spaces at Acorn Creek Park. Apartment Complex Concept Plan The Planning and Zoning Commission was presented with a concept plan for a 3-story, 96- thst unit apartment complex sited on commercially zoned land between 20 and 21 Avenues, north of Main Street. The project would require a Comprehensive Plan Amendment and Rezoning. If the developer chooses to pursue these land use requests, a public hearing would be scheduled to receive community input on the proposal. th Centerville Storage (20Ave. Mini Storage) Utility installation is complete. Building construction will begin shortly. Atlas Villas Memory Care Project (1825 Main Street) Building plans have been submitted for review by our building inspection staff. A permit should be issued within a week or two if everything looks in order. Bay View Villas (Waterworks Site) Sod has been laid on several lots, driveways to neighboring properties have been graded and miscellaneous clean-up work continues. 7241 Main Street The prospective developer of this property recently contacted the city to reengage in the process of subdividing the property. We anticipate a sketch plan in the near future. Block 7 Property A prospective developer is in discussion with city staff on a high density townhome development of the site, which could include roughly 18 to 24 units on the 1.6 acre site. Driveway and Parking Ordinance Review The Planning and Zoning Commission continues to work diligently on issues related to what and where certain vehicles can be parked on residential properties. Both the existing ordinance and the one being contemplated by P&Z do not allow parking of any vehicles in the front yard (not on the driveway). Public Hearings Scheduled The Planning and Zoning Commission has scheduled Public Hearings on ordinances related to: Industrial District Outdoor Storage Requirements, Lawn Maintenance, Backyard Chickens and B-2 Commercial Allowed Uses. The hearings will be held at the Planning and Zoning Commission meeting on October 13, 2020 at 6:30 PM via Zoom. Planning and Zoning Commission Meeting Rescheduled The regular meeting of the Planning and Zoning Commission has been rescheduled to October 13, to avoid conflict with Nite to Unite. Development Inquiries Developer looking for industrial building or land for truck wash and outdoor storage. COMMUNITY ENGAGEMENT Web Site Social Media Business Directory updates Movie in the Park Census Reminder Committee Agendas/Packets uploaded CenterStage Reader Board Committee Meetings Election Information Anoka Co. Business Grant Info Meeting Information COVID-19 Information Business Email List Anoka Co. Business Grant Info Movie in the Park Anoka Co. Business Grant Info Community Email List Comments & Concerns from Public Drainage from new development North Metro TV North Metro TV production is getting back to normal. Live sports programming and election related shows such as candidate forums are in full swing. As expected, second quarter franchise and PEG fees were down from the first quarter. However, they are still well within the estimates for the 2021 budget. The Commission voted unanimously to request that Member Cities include North Metro TV for reimbursement of COVID19 related expenses from City CARES Act grant funds. Breakdowns of the related expenses have been provided to City Administrators and Managers for consideration. Briefs have been filed in the appeal of the Circuit Court of Appeals. It is expected that oral arguments will take place early in 2021, with a decision being made sometime in mid-2021. Settlement talks are still underway regarding the Franchise and PEG Fee Review. There should be a recommendation to present to the Operations Committee and Cable Commission at the October meetings. The North Metro Telecommunications Commission is going through franchise renewal. A draft franchise document has been submitted to Comcast. General Inoperable/Unlicensed Vehicles Junk/debris Residential Outdoor Storage In response to some citizen complaints and to help curb other disturbances in residential districts, a city-wide compliance check was completed for vehicles parked in the front yard. A total of 45 letters were sent to those in violation, asking them to move their vehicles off the front lawn. A follow-up inspection was conducted at found about 50% compliance from those who received the initial letter. The remaining half have now received another letter asking for compliance. City-wide Clean-up Day After canceling our originally scheduled City-wide Clean-up Day due to COVID, staff has made some technology investments to reduce contact. A date of Saturday, October 10 from Residents can bring items such as small and large appliances, mattresses and box springs, chairs/couches, tires, electronics (Computer Monitor, Small, Medium, Large) TVs - first 5 electronics free, Console TVs, CPU, VCR and small electronics. Truck Load, car load, station wagon load, trailer load for a fee. Other items, such as paper shredding (5 banker boxes for free and Lowertown Bike Shop will be filling in for Mr. Michaels Recycles Items the city cannot accept include: Concrete or Block, Items Containing Fuel/Oil, Railroad Ties/Treated Lumber, Household Hazardous Waste (Paint/Stain, poisons, clean products, etc. officials was held on 8/4 and produced positive momentum. We are hopeful that a plan can be developed to mitigate noise. th 7129 20Ave. A letter from the city attorney was issued to the business owner allowing a final opportunity to abate the lighting issues. Rehbein Black Dirt Operation Interim Use Permit The planning commission will further discuss future actions related to the Interim Use Permit which is set to expire at the end of the year for the Rehbein Black Dirt Operation. PUBLIC WORKS/STREETS City Hall Renovation The contractor has begun planning for the City Hall renovation project and has been engaged with staff and our design team to look at adding some COVID related renovations to the office space. This work would need to be done prior to November 15 to qualify for reimbursement through the CARES Act funds the city has been allocated. This tight timeline means pushing the council chambers and lobby work back, until after the office remodel is complete. The City Council will consider adding the office remodel to the project at its meeting on September 23. COVID-19 All staff are healthy and on a regular work schedule. STORMWATER/WETLAND LaMotte Park Stormwater Reuse System Expansion The contractor has begun work on the stormwater irrigation project in LaMotte Park. They will be installing the large gun-style sprinklers first and then the smaller systems on the Church Property and St. Paul Regional Water Services property and in Hidden Spring Park. SEWER AND WATER Wellhead Protection Plan A Public Hearing on the Plan was held on September 9. No significant comments were received. A draft of the Part II Plan will be sent to the Minnesota Department of Health for review and comment. 2020 Downtown Street and Utility Improvements The contractor has now completed the installation of water services into homes that have opted to hook to city water. Their plumber will be going from home to home, disconnecting the well and connecting into the new city water line. For homes that choose to keep their wells, the plumbers will hook the well line to a hose bib. The street construction crew continues road building activities and is nearing completion of the subgrade work at the time of this report. Curb and gutter will be poured next week, with pavement the following week. Black dirt and sod restoration will follow. Recently, the Minnesota Pollution Control Agency (MPCA) called to say they would be stopping out to our job site to do a random in Pollutant Discharge Elimination System (NPDES). These inspections are rare and can have very serious consequences (fines) if thi all deficiency which the contractor was able to fix in short order. No fines or other actions were taken by the MPCA. This is testament to both our contractor and engineer for their diligence in keeping our site compliant with agency rules. PARKS AND RECREATION Committee Vacancy The parks committee has one open seat and is looking for candidate. Please apply on the Application for Committee Appointment Movie in the Park The Parks and Recreation Committee has scheduled its annual Movie in the Park for September 19, at dusk. The movie will be the animated hit, Toy Story 4. Accessibility Improvements The contractor has completed this work. City crews are working on restoration activities. Adopt a Garden Program will be forming and adopt a garden program to help maintain flower gardens at volunteering, please let us know by emailing info@centervillemn.com We already have 2 volunteers that have stepped forward! Join the fun and sign up now. Lino Lakes YMCA Reimagining City staff have been attending a series of community engagement meetings designed to reimagine the YMCA in Lino Lakes. This facility has been struggling to maintain its services in an economically stable way, exacerbated by the COVID Crisis. PUBLIC SAFETY Centennial Lakes Police Department Nite to Unite Both our police and fire departments, have decided not to participate in Nite to Unite parties this year out of an abundance of caution. This was a difficult decision and was done in consultation with other area departments and the Anoka County Emergency Management Office. Centennial Fire District Fire District Organizational Study A survey of the firefighters has been sent out to all those on the department. It will request feedback on issues of leadership, safety, training, and morale. COVID-19 All fire staff are now healthy and able to respond to calls. Duty Crew In an effort to ensure there is an effective response force to respond during the daytime hours, the Centennial Fire District implemented a Applications for the position were posted and four candidates have been selected. The four who were selected are metro departments (Lake Johanna, Andover, Minnetonka, and SMB Fire) who currently have the same program. The Duty Crew will rotate from station to station within the district and respond to emergency incidents between The duty crew will also assist with duties assigned by the Administrative staff. This program will greatly enhance the emergency services provided to our communities. Fire Steering Committee The Fire Steering Committee met on August 27 to review the proposed 2021 budget. A zero percent increase budget was adopted. Centennial Lakes Police Department ͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑͑ ΘΗ .®±³§ 2® £Ǿ #¨±¢«¤ 0¨¤²Ǿ -. 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