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HomeMy WebLinkAbout2020-04-01 P & R Minutes - Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on April 1, 2020 via Zoom teleconference. Present: Committee Member Kevin Waeghe, Chairman Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kathy Freiermuth Committee Member Chris Bettinger Also Present: Mark Statz, City Administrator/Engineer Absent: Michelle Lasko, Council Member Liaison I. CALL TO ORDER Committee Chairman, Kevin Waeghe, called the April 1, 2020 Meeting of the Parks & Recreation Committee to order at 6:36 p.m. via Zoom Videoconferencing. Links to the meeting were provided to the public, so that they were able to participate, via the city’s website and social media accounts along with information being posted in the vestibule at city hall. II. APPROVAL OF AGENDA Administrator Statz desired to add port-a-potties in the parks and the drinking fountain at Laurie LaMotte warming house under New Business. Motion made by Chair Waeghe, seconded by Committee Member Seeley to approve the agenda with the above stated additions. All in favor. Motion carried. There was discussion regarding a roll call versus all in favor due to the zoom meeting and the lack of verbal input from the public or restricted access. Administrator Statz stated that if the motion was regarding something pertinent it would be taken. III. APPEARANCES - None. IV. PUBLIC HEARINGS - None V. UNFINISHED COMMITTEE BUSINESS City Administrator Statz stated that he had recently spoken with the Fete des Lacs Committee who has decided to wait to make a determination regarding events, etc. He stated that other City of Centerville Park & Recreation Committee April 1, 2020 communities have made decisions to cancel their events. He stated that several vendors have contacted the City, placed deposits and he has been in contact with Ms. Conley. Committee Member Seeley stated that the she was concerned about providing Ms. Conley with ample time to contact vendors, etc. if the Committee’s decision was to cancel events. Chair Waeghe had concern regarding the ski team and their intentions on whether they would be providing their shows or not. Chair Waeghe stated that revisiting the items in May would be suitable. Committee Seeley suggested that Mr. Doug Shipp, representative of Bald Eagle Water Ski Club and Ms. Conley attend the May meeting. Administrator Statz stated that if the Committee chose not to hold events refunds would be issued. 1. 19-014: Main Street Market a. Discussion on Event viability related to COVID 19 b. Update on Vendor Sign-up c. Update on Volunteer Sign-up 2. 19-032: Fete des Lacs – Update from Liaison(s) a. Discussion on Event viability related to COVID 19 b. Logo Contest Update c. Other updates Suggestions were received from Committee Members to address all events at the May Committee meeting, that pairing down the events or activities for dates other than the regular dates of events may remain a possibility with the community’s involvement being very much appreciated. 3. City Wide Clean-up Day – Sunday, April 19 - 1:00 PM a. Discussion on Event viability related to COVID 19 b. Other updates General consensus of the Committee was to not to encourage individuals to violate the Governor’s orders. A desire to clean the local parks was given by at least one member of the Committee who requested that bags and gloves be made available. It was felt that a later date could be determined depending on the Covid-19 virus. Motion by Chair Waeghe, seconded by Committee Member Errickson-Grahek to cancel the April 19, 2020 City Wide Clean-Up Day. All in favor. Motion carried. 4. Music in the Park a. Discussion on Event viability related to COVID 19 b. Other updates Committee Member Peterson stated that he has been unable to meet with Mr. Tom Lee to discuss this item. The Committee stated that most bands are passionate about what they are doing and would be willing to potentially postpone their performances for later dates dependent upon their schedules. Consensus was to have the item remain on the agenda for additional discussion in May. Page 2 of 6 City of Centerville Park & Recreation Committee April 1, 2020 Suggestion was made to have the Mayor inform the public of all activities scheduled or cancelled. It was also suggested that the City be the main communication method for delivery of all messages. Administrator Statz clarified that the cancelling of events is the Committee’s responsibility but the Mayor surely could inform the public of their decisions. 5. Anoka County Health-Focused Grant – Statewide Health Improvement Partnership (SHIP) a. Review of submitted grant applications Administrator Statz reported that two separate grants were submitted. He stated that one was for a timing system associated with the run with Mr. Pat Branch taking part in discussions. He reported that the grant was submitted with the most expensive option for purchase ($8,000) and it could be paired down if funding was available in a lesser amount. He also stated that the second grant was submitted for the Main Street Market with the purchase of picnic tables ($600), advertising and marketing ($2,000). He stated that he would provide the Committee with proposals/quote for marketing and advertising at their May meeting. Administrator Statz stated that the City would be notified by April 15, 2020 of the County’s decision. The Committee requested an email notification upon the County’s decision. 6. Sledding Hill Light a. Approval of Bid Costs Administrator Statz stated that the City has been successful in obtaining a grant associated with its irrigation system in Laurie LaMotte Park. He stated that funds have been secured through Metropolitan Council with an additional submission for grant funding from the Rice Creek Watershed District (RCWD). He explained that the City is one of the first to complete such a project in 2011 and was recognized for the project of utilizing stormwater run off for irrigation of areas of the park. He stated that this reuse system provided the City with credits which would offset required raingardens and construction of storm water ponds associated with road projects and the downtown project. He also stated that if these requirements were placed on the City, they would either have to fund the purchase of storm water credits or comply with requirements for construction of these items which could require the use of existing City owned property or purchasing property from private parties. He reported that with the Downtown road project it was felt that an expansion of the system would be instrumental for continued credits being generated. He stated that a bid has been obtained to install three (3) additional watering guns which would allow for additional watering in Laurie LaMotte Park, watering in Hidden Spring Park and watering of two (2) privately owned parcels near the area (St. Paul Water Department and Church of St. Genevieve’s). He informed the Committee that private agreements would be secured for the two (2) individual property owners prior to installation of city infrastructure. City Administrator Statz stated that with this bid, staff included the suggested additional lighting that the Committee desired within the park. He reported that the bid included the installation of Page 3 of 6 City of Centerville Park & Recreation Committee April 1, 2020 the recently donated light for the sledding hill with additional wiring of areas near the skate park and along the trail being future goals of the Committee. He reported that the bid was for $7,110 for the services and felt that this was a viable bid from a responsible contractor. Discussion ensued regarding funding, Park Dedication Fees, Capital Equipment Funds, etc. City Administrator Statz stated that the funding would come from the Capital Equipment Funds. Several Committee Members had questions or comments: when work would be commenced, was the bid lower due to additional work on site, previous quote received for same work of $15,000, etc. Motion by Chair Waeghe, seconded by Committee Member Errickson-Grahek to Recommend to Council to Authorize the Electrical Services/Installation at Laurie LaMotte Park Contained in the Bid Associated with the Expansion of the City’s Irrigation Project. All in favor. Motion carried. VI. NEW COMMITTEE BUSINESS 1. Port-a-Pots Administrator Statz reported that the City has received several request for these to be placed in the parks. He stated that upon discussions with Staff that it has been determined that proper sanitation cannot be achieved by the vendor which services the facilities once a week to properly protect the public from the spread of the COVID-19 virus. Consensus of the Committee was that they concurred with Staff’s determination and that if the Governor’s Order was lifted Staff and the Committee would review the item again for possible placement. It was also felt that many activities (organized soccer and baseball/softball) were also ceased so the usage would be minimal at this time. 2. Vandalism of Laurie LaMotte Drinking Fountain Administrator Statz stated that the drinking fountain in the park has been vandalized/broken two (2) or three (3) times in the last several years and suggested that the Committee consider alternatives to the existing fountain. He suggested either removing it or providing something that was more durable such as a metal ground mounted fountain. He also reported that an individual was found guilty of vandalizing play equipment who is now completing community service through the City. Committee Member Seeley had concern for the indoor drinking fountain located within the warming house. She stated that it is badly stained and unappealing to drink water from. The Committee discussed switching of the two fountains and replacement. City Administrator Statz stated that this funding would also be from the Capital Equipment Funds. The Committee requested that quotes/proposals be provided at their May meeting. 3. Zoom Conference Meeting Format Page 4 of 6 City of Centerville Park & Recreation Committee April 1, 2020 The Committee felt that the Zoom meeting was an amenity to meeting in public attempting to meet social distancing guidelines. One member of the committee was experiencing audio issues but it was felt that these could be overcome with the use of headphones or with the use of a cellphone for the audio part of the meeting. Committee Member Seeley stated that she had spoken with Minute Taker, Ms. Linda Neudecker who was unable to attend this evenings meeting. She stated that Ms. Neudecker apologize for her absence and offered to transcribe the minutes for the Committee. Administrator Statz reported all members receive a link with a meeting ID number that will be continually utilized for meetings, discussed the usage of Zoom and its capabilities, discussed the streaming of the meeting on cable TV and North Metro Cables ability to house the meeting on their web site for later retrieval by the public. VII. APPROVAL OF MINUTES Administrator Statz stated that the March 4, 2020 minutes were not contained in the packet but forwarded under separate email to Committee Members. The Committee felt that the minutes did not receive proper review for consideration and requested that they be placed on the May Agenda for consideration. VIII. UPDATES/ANNOUNCEMENTS 1. Staff Updates – Administrator Statz: No Update was given. 2. Council Liaison Updates – Council Member Lakso: No update given as Council Member Lakso was unavailable. 3. 16-031: P & R Committee Vacancy – Status: NO APPLICANTS IX. ACTION ITEMS REVIEW - Items were not discussed X. AGENDA ITEMS FOR APRIL MEETING – Items were not discussed Under UNFINISHED BUSINESS Under UPDATES/ANNOUNCEMENTS XI. ADJOURNMENT Page 5 of 6 City of Centerville Park & Recreation Committee April 1, 2020 Motion made by Committee Member Bettinger, seconded by Committee Member Errickson-Grahek to adjourn the April 1, 2020 meeting at 7:41 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 6 of 6