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Home My WebLink About2020-10-14 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, October 14, 2020 6:30 p.m. Meeting available via Zoom Videoconferencing https://zoom.us/j/478824301 Meeting ID: 478 824 301 312-626-6799 (for audio only) COUNCIL MEETING (6:30 PM) CALL TO ORDER Roll Call PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS None PUBLIC HEARING None APPROVAL OF MINUTES None CONSENT AGENDA City of Centerville Claims (to be emailed) Centennial Lake Police Department Claims through October 2, 2020 (Check #13409-13431), (E2020035-2020037) (pg. ) Centennial Fire District Claims through October September 22, 2020 (Check #8902-8910), (E2020025) & (Payroll Checks #8896-8900) (pg. ) ssment Agreement Waiver of Hearing & Appeal (Desired to KeepWell) (pg.) 1747 Meadow ) ) Agreement, (Fence & Deck) (pg. ) 2020 Budgeted Allocation (pg.) ) Street and Utility Improvements (pg. ) Southern Rail Request for 2 A.M. License/Permit (pg.) License/Permit (pg.) OLD BUSINESS None NEW BUSINESS 21 Renewals (pg. ) Downtown Street & Util. Improvements Turf Restoration (pg. ) X.COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report (pg. ) 2.Council Reports a.Lakso Anoka County Fire Protection Council Centennial Fire Steering Committee Parks & Recreation b.Koski Centennial Fire Steering Committee Planning & Zoning Commission c.Montain Centennial Lakes Police Governing Board North Metro Telecommunications Commission d.Wilharber Economic Development Authority e.Love Centennial Lakes Police Governing Board Economic Development Authority Other Mayoral Reports XI.RECESS REGULAR CITY COUCNIL MEETING CLOSED EXECUTIVE SESSION I.CLOSED EXECUTIVE SESSSION This closed executive session is to address potential litigation related to a nuisance complaint at 7353 th 20 Avenue. 1.Potential Litigation Discussion XII.RECONVEINE REGULAR CITY COUNCIL MEETING XIII.ADJOURNMENT INFORMATIONAL MATERIAL Anoka County Rental Assistance Program REMINDERS All Meetings via Zoom Videoconferencing **Planning and Zoning Comm **Planning and Zoning Comm **Meetings moved from regular schedule. CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 10/1/2020 - 10/2/2020Oct 02, 2020 02:28PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 10/2010/02/202013426DON'S CIRCLE SERVICE18 EXPLORER REPL COMPUTER MOU86.40 10/2010/02/202013427EMERGENCY CONTRACTORSOCT LANDSCAPING SERVICES815.00 10/2010/02/202013428EMERGENCY MEDICAL PRODUCTS,INHEARTSTART PADS178.50 10/2010/02/202013429FRATTALLONES HARDWARE, INC.VELCRO22.94 10/2010/02/202013430MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI168.00 10/2010/02/202013431QUILL LLCTONER & COPY PAPER1,174.77 10/2010/01/20202020037OPTUMACH OCT & NOV HSA2,708.08 Grand Totals:5,153.69 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 9/23/2020 - 9/30/2020Sep 30, 2020 11:37AM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 09/2009/30/202013425POST BOARDPEACE LIC JOHNSON90.00 Grand Totals:90.00 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTCheck Register - Police GL without invoice numbersPage: 1 Check Issue Dates: 9/15/2020 - 9/22/2020Sep 22, 2020 02:39PM Report Criteria: Report type: Summary GLCheckCk NoDescriptionCheck PeriodIssue DatePayeeAmount 09/2009/22/202013409ANOKA CO TREASURY OFFICEOCT BROADBAND75.00 09/2009/22/202013410AXON ENTERPRISE, INCSIGNAL SIDEARM YEAR 3 PMT960.00 09/2009/22/202013411CONNEXUS ENERGYELECTRIC AUG1,971.16 09/2009/22/202013412DON'S CIRCLE SERVICE18 FORD OIL CHANGE28.00 09/2009/22/202013413HOLIDAY STATIONSTORES, LLCFUEL AUGUST2,110.37 09/2009/22/202013414KNOWLAN'S SUPER MARKETSCHIEF INTERVIEW WATER/SNACKS64.07 09/2009/22/202013415MOBILE VEHICLE INTEGRATION LLC2020 FORD VEHICLE SET UP2,900.00 09/2009/22/202013416MY HOLDINGS INCTREATMENT FOR VIRUSES/BACTERI168.00 09/2009/22/202013417OCCUPATIONAL HEALTH CENTERSPRE EMP EXAM BJ474.50 09/2009/22/202013418OFFICE OF MN IT SERVICESWAN SERVICES AUGUST40.60 09/2009/22/202013419OPTUMMONTHLY SERVICE FEE AUGUST22.50 09/2009/22/202013420POPP COMUNICATIONSDSL LINE FOR WIFI70.90 09/2009/22/202013421SHI INTERNATIONAL CORP2019 OFFICE PRO PLUS FOR SQUAD365.00 09/2009/22/20202020035DEARBORN NATIONALACH OCT VOL LIFE1,561.72 09/2009/22/20202020036HEALTH PARTNERSACH HEALTH INS OCTOBER12,692.99 Grand Totals:23,504.81 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 9/3/2020 - 9/22/2020Sep 22, 2020 03:54PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 09/2009/22/20208901Void Check.00V 09/2009/22/2020890211565ASPEN MILLS, INCCustom work on MF jumpsuit22.50 09/2009/22/2020890330280CAPSTONEConsult/Interim Fire Chief (8/10-9/13,508.60 09/2009/22/2020890430480CENTENNIAL UTILITIESAUG Gas, Water (Station 1)416.72 09/2009/22/2020890531137CONNEXUS ENERGY8/6-9/4 Electric (for Station 1)512.18 09/2009/22/2020890660070FITCH & ASSOCIATES, LLCOperations Study8,249.67 09/2009/22/20208907120443THE LINCOLN NATL LIFE INS COct EMS Coord. Life Ins Prem (E80.34 09/2009/22/20208908130840MFSCBFF I Exam, Haz Mat, FF II (Pfeffer,410.00 09/2009/22/20208909180600CITY OF ROSEVILLESept Phone & IT Services1,196.00 09/2009/22/202089101000080SANCHEZ, MATTHEWRefund dropped course (Sanchez575.00 09/2009/22/20202020025230325WEX BANKAug fuel172.37 Grand Totals: 25,143.38 M = Manual Check, V = Void Check CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 14, 2020 Economic Development Authority VII.8 TITLE OF ISSUE: Economic Development Authority - Request for remaining budget BACKGROUND AND SUPPLEMENTAL INFORMATION: At their September meeting the Economic Development Authority (EDA) passed a motion requesting a transfer of the remaining 2020 budgeted funds ($12,800). The budgeted transfer from the general fund to the EDA was $22,800. To date, the Council has only authorized $10,000. COST AND SOURCE(S) OF FUNDING: Budgeted Expense - $12,800 - General Fund REQUESTED COUNCIL ACTION: Motion to approve a transfer of $12,800 to the city's Economic Development Authority for their remaining budgeted funds. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Owner:City of Centerville, 1880 Main Street, Centerville, MN 55038Date:September 18, 2020 For Period:8/1/2020 to 9/18/2020Request No:1 Contractor:Peterson Companies, Inc., 8326 Wyoming Trail Chisago City, MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT LAMOTTE PARK IRRIGATION EXPANSION STANTEC PROJECT NO. 193804960 SUMMARY 1Original Contract Amount$142,595.00 2Change Order - Addition$0.00 3Change Order - Deduction$0.00 4Revised Contract Amount$142,595.00 5Value Completed to Date$24,416.00 6Material on Hand$0.00 7Amount Earned$24,416.00 8Less Retainage5%$1,220.80 9Subtotal$23,195.20 10Less Amount Paid Previously$0.00 11Liquidated damages -$0.00 12AMOUNT DUE THIS REQUEST FOR PAYMENT NO.1$23,195.20 Recommended for Approval by: STANTEC Approved by Contractor:Approved by Owner: PETERSON COMPANIES, INC.CITY OF CENTERVILLEC. 9/18/2020 Specified Contract Completion Date:Date: 193804960REQ1.xlsm ContractUnitCurrentQuantityAmount No. Item UnitQuantityPriceQuantityto Dateto Date BASE BID: MOBILIZATION 1LS1$7,850.000.500.50$3,925.00 TRAFFIC CONTROL 2LS1$2,050.000.200.20$410.00 IRRIGATION SYSTEM, COMPLETE - BASE BID 3 LS1$68,885.000.200.20$13,777.00 IRRIGATION SLEEVE, DIRECTIONAL DRILLED 4 LF80$30.00$0.00 5EDUCATIONAL SIGNAGELS1$2,430.00$0.00 6FLOW METER ELECTRICALLS1$4,825.00$0.00 7LIGHTING AND RELATED ELECTRICALLS1$7,110.00$0.00 8RESTORATIONLS1$9,440.00$0.00 TOTAL BASE BID$18,112.00 ALTERNATE NO. 1 : IRRIGATION SYSTEM, COMPLETE - ALTERNATE NO. 1 9LS1$5,025.000.200.20$1,005.00 RESTORATION - ALTERNATE NO. 1 10LS1$1,360.00$0.00 TOTAL ALTERNATE 1 $1,005.00 ALTERNATE NO. 2: IRRIGATION SYSTEM, COMPLETE - ALTERNATE NO. 2 11LS1$26,495.000.200.20$5,299.00 RESTORATION - ALTERNATE NO. 2 12LS1$4,725.00$0.00 TOTAL ALTERNATE 2 $5,299.00 TOTAL BASE BID$18,112.00 TOTAL ALTERNATE NO. 1$1,005.00 TOTAL ALTERNATE NO. 2$5,299.00 TOTAL WORK COMPLETED TO DATE $24,416.00 193804951REQ1 PROJECT PAYMENT STATUS OWNERCITY OF CENTERVILLE STANTEC PROJECT NO. 193804960 CONTRACTORPETERSON COMPANIES, INC. CHANGE ORDERS No.DateDescriptionAmount Total Change Orders PAYMENT SUMMARY No.FromToPaymentRetainageCompleted 108/01/202009/18/202023,195.201,220.8024,416.00 Material on Hand Total Payment to Date$23,195.20Original Contract$142,595.00 Retainage Pay No.1Change Orders1,220.80 Total Amount EarnedRevis$24,416.00ed Contract$142,595.00 193804960REQ1.xlsm CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 14, 2020 Administration IX.1 TITLE OF ISSUE: On-Sale Liquor License Fees - 2021 Renewals BACKGROUND AND SUPPLEMENTAL INFORMATION: With government mandates still in place, restricting the use of bars and restaurants to 50% capacity, many communities are considering reducing their on-sale liquor license renewal fees by the same percentage for 2021. The city has 3 on-sale licensees. Each license is $2,500 for the year + $200 for the Sunday license. These fees go to the city. The 2 AM liquor license fees go directly to the state. Therefore, it is staff's recommendation, that the 50% consideration be applied only to the regular and Sunday, on-sale licenses. This recommendation would result in a savings of $1,350 to each licensee and a total cost of $4.050 to the city. COST AND SOURCE(S) OF FUNDING: $4,050 - Loss of revenue from General Fund REQUESTED COUNCIL ACTION: Motion to approve a reduction in on-sale liquor license fees of 50% of city's fees for 2021 renewals. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 14, 2020 Public Works/Engineering IX.2 TITLE OF ISSUE: Downtown Street and Utility Improvements - Turf Restoration BACKGROUND AND SUPPLEMENTAL INFORMATION: At this point in the year, it has become difficult to get a reliable schedule on sod. The contractor is concerned that we will not be able to get it in time for placement before freeze-up. With this in mind, we have made the decision to switch to hydro-seeding of the disturbed areas. This product will take longer to establish, but is a heartier product for those without sprinkler systems. The switch should mean a savings of around $15,000. It is staff's suggestion to pass a portion (50%) of those savings on to the residents, businesses and institutions who were assessed for the work. You'll recall that the assessments for businesses were at 50% of the total cost of the project, while they were at 20% of project costs for residential property. This savings would result in an average of around $200/home credit against their assessment. Credits would vary based on the amount of the original assessment. COST AND SOURCE(S) OF FUNDING: Savings of around $15,000, with half being passed on to the assessed homeowners and businesses. REQUESTED COUNCIL ACTION: Motion to approve credits to assessments on the 2020 Downtown Street and Utility Improvements Project in the amount of half of the savings resulting from the switch from sod to hydroseeding. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ _____ Love _____ _____ _______________________________________________________________ _____ _____ Koski _____ _____ Montain _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________