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HomeMy WebLinkAbout2019-12-04 P & R Minuites - Approved City of Centerville Park & Recreation Committee December 4, 2019 CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on December 4, 2019 in the Council Chambers of the at City Hall, 1800 Main Street. Present: Committee Member Chris Bettinger Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kevin Waeghe, Chairman Also Present: Mark Statz, City Administrator/Engineer Absent: Committee Member Heidi Errickson-Grahek Michelle Lasko, Council Member Liaison I. CALL TO ORDER Committee Member Chair, Kevin Waeghe, called the December 4, 2019 Meeting of the Parks & Recreation Committee to order at 6:33 p.m. in the Council Chambers at City Hall. Results of the roll call are shown above. II. APPROVAL OF AGENDA Motion made by Committee Member Seeley, seconded by Committee Waeghe to MOVE the following: under New Business, # 3 – 19-014 to 2A under Unfinished Business; ADD the following under New Business: #3 Centennial Youth Hockey, Park Permit, #4 – Power in LLM Park for Fete de Lac activities, All in favor. Motion carried. III. APPEARANCES - NONE IV. PUBLIC HEARINGS V. UNFINISHED COMMITTEE BUSINESS 1. 19-011 Lights for Sledding Hill The responsibility of the P & R Committee would be to cover the cost of a pole & light using a photo cell, timer or connect to the hockey rink. The cost of the electricity would Page 1 of 6 City of Centerville Park & Recreation Committee December 4, 2019 not be the responsibility of the committee. It was suggested to look into the cost of solar or other options. This agenda item will be tabled until January, 2020. 2A. 19-007: Bald Eagle Waterski Club Annual Permit Renewal After review of the permit dated June 11, 2014, it was recommended to approve another five year permit, with an annual permit fee of $1.00 per year. This permit would be dated from September 1, 2019 through August 31, 2024, with the following changes/additions: ~ continue to share the cost of an on-site porta-potty; ~ include storage for the ramp & possibly a small rental fee; ~ include language regarding them not blocking the sanitary sewer facilities; ~ include no annual fee to be charged; ~ request staff to reword document to be more concise; ~ check into “Legacy Fund”. Motion made by Committee Member Waeghe, seconded by Committee Member Bettinger to include all of the above items in a revised permit to be presented to the BEWC for their signature. All in Favor. Motion carried. 2B. 19-014: Thursday evening Bald Eagle Waterski Show Vendor(s) Event After additional suggestions and discussion, the possibility of developing this event will be dependent on the Committee to coordinate this event. It would be preferable for a community volunteer(s) to head this event along with a liaison from the P & R Committee. ~ The venders would be included as part of the BEWC promotions with vendors set up by 6:00pm and the water ski show beginning at 7:00pm; ~ Event would be held each Thursday from June through August (outside of school year); ~ Block off Centerville Road, north of Main Street and host event on that block, with parking in CV Elementary parking lot; ~ Recruit food trucks, craft vendors and farmers market-type stands; at no cost to them, initially and no offer of payment from us; ~ Discuss possibility of music as part of offerings; ~ Determine budget to include temporary items such as dumpsters, porta-potty, etc. ~ Administrator Statz will provide a Plan of Action for the Committee to follow. This agenda item will be tabled until January, 2020. 3. 19-028: Centennial Youth Hockey – Park Facility Permit Application Page 2 of 6 City of Centerville Park & Recreation Committee December 4, 2019 An application was received from Mr. Peter Schmitt on behalf of the Centennial Youth Hockey on 10-21-19 requesting the use of the LaMotte warming house and ice hockey rink for practices. On 11-26-19, a letter was received from Mr. Schmitt requesting access to the rink and warming house on Monday, Tuesday and Thursday nights from 6-7 pm, 7-8 pm and 8-9 pm during the months of January and February. Motion made by Committee Member Bettinger, seconded by Committee member Peterson to recommend to the City Council, to allow access to the hockey rink and warming house to the Centennial Youth Hockey during January and February as follows: use of the full rink on Monday, Tuesday and Thursday for one hour each evening and use of half of the rink on Monday, Tuesday and Thursday for the remainder of the time. All in Favor. Motion carried. They will need to provide a schedule to the city. The intention of using half of the rink on the requested days would be for the younger skaters such as the Mites, etc. as they would not need the entire rink. It is requested that the adults accompanying the skaters help to shovel the rink. 4. 19-029: Skate Night – Friday, January 10, 2020 This event is scheduled from 6:00pm to 9:00 pm; and includes skating and possibly the following activities: Star Gazing, Snow Shoeing, Sledding, Fat Bikes and Cross Country Skiing. Motion made by Committee Member Peterson, seconded by Committee Member Waeghe to approve up to $500.00 from the P & R budget to cover the costs for the activities and supplies for each Skate Night. All in Favor. Motion carried. Committee Member Waeghe will continue to handle the promotion of the event and Committee Member Seeley will evaluate the current stock of supplies i.e. cocoa mix, etc. She will also contact Kevin and Nancy Amundson to invite them to participate in both Skate Nights. There is still the possibility of hiring a skate sharpener to provide free skate sharpening at one or both Skate Nights. 5. 19-030: Skate Night – Saturday, February 15, 2020 See number 4 on page 3 6. 19-031: Meeting Norms Page 3 of 6 City of Centerville Park & Recreation Committee December 4, 2019 This agenda item will be tabled until January, 2020. 7. 10-032: Fete des Lacs – confirm date, schedule of activities & liaisons rd This event is scheduled for the 3 weekend in July. The 2020 dates will be Tuesday, th July 14 through Saturday, July 19. The committee members were asked to consider the following: appointing a representative & alternate to the Fete des Lacs Committee, defining the role for that representative and confirming events the city should organize/fund in 2020. Motion made by Committee Member Waeghe, seconded by Committee Member Freiermuth to appoint committee members Bettinger and Peterson as co-liaisons to the Fete des Lacs committee. All in favor. Motion carried. The responsibilities of these liaisons are to be determined; it has been recommended that the committee members take a lead role in the planning of Fete des Lacs and consider it a Park & Rec activity. VI. NEW COMMITTEE BUSINESS 1. January 1, 2020 Meeting Date – Cancel or reschedule The committee members, by consensus, chose to reschedule the January meeting stth date from January 1 to January 8. 2. Centennial Lakes Little League, Park Facility Permit Application A request for the use of the Laurie LaMotte Memorial Park from, April 1 through September, 2020, Monday through Friday from 4:00 pm until dark, has been received from the Centennial Lakes Little League. Motion made by Committee member Waeghe, seconded by Committee member Seeley to recommend to the City Council to tentatively approve the Centennial Lakes Little League request contingent upon them providing a detailed schedule in the spring. All in favor. Motion carried. 3. Power in LLM Park for Fetes des Lacs Additional power is needed during Fete des Lacs; discussed using/adding outlets at the warming house, add a power distribution box, 50 amp plug, spider or octopus plugs etc. Bids need to be obtained for options for adding power & once approved and installed, the cost of said electricity would need to be shared the Lions & the City. Excess funds in F & L could be used to cover the cost of this expense. Page 4 of 6 City of Centerville Park & Recreation Committee December 4, 2019 VII. APPROVAL OF PREVIOUS MINUTES – November 6, 2019 Motion made by Committee Member Waeghe, seconded by Committee Member Seeley to approve the minutes of the November 6, 2019 P & R committee meeting as written. All in Favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Council Liaison Updates – Council Member Lasko: NONE 2. Staff Updates – Administrator Statz: The City Council approved moving the Inter-fund loan from the Sewer Fund to the Park Dedication Fund. 3. 16-031: P & R Committee Vacancy – Status: NO APPLICANTS XV. ACTION ITEMS REVIEW ITEMS COMPLETED OR DELETED as of December 4, 2019 will be removed:  19-019; 19-025; 19-028 ITEMS TO BE CHANGED as of December 4, 2019  NONE ITEMS TO BE ADDED as of December 4, 2019: (34 & 35 for January meeting)  19-034: Provide a copy of the September, 2019 P & R meeting minutes – Staff  19-035: Obtain a quote for additional power in Laurie LaMotte Memorial Park during Fete des Lacs - Staff  19-036: Centennial Lakes Little League –Park Facility Application March/April X. AGENDA ITEMS FOR JANUARY MEETING: Under UNFINISHED BUSINESS  19-011: Sledding Hill – lights  19-014: Bald Eagle Waterski Club – Thursday evening Vendors  19-029: Skate Night: Friday, January 10, 2020  19-030: Skate Night – Saturday, February 15, 2020  19-031: Meeting norms – Criteria to follow  19-032: Fete des Lacs – duties/responsibilities of co-liaisons & schedule of activities  19-033: P & R Committee’s 5 year plan discussion  19-034: Provide a copy of the September minutes for approval - MS  19-035: Power in Laurie LaMotte Memorial Park for Fete des Lacs – need quotes - MS  19-036: Centennial Lakes Little League –Park Facility Application Page 5 of 6 City of Centerville Park & Recreation Committee December 4, 2019 Under UPDATES/ANNOUNCEMENTS: 1. Council Updates – Council Member Michelle Lasko 2. Staff Updates – Administrator Mark Statz 3. 16-031: P & R Committee 1 vacancy – Status XI. ADJOURNMENT Motion made by Committee Member Seeley, seconded by Committee Member Waeghe to adjourn the December 4, 2019 meeting at 8:51 p.m. All in Favor. Motion carried. Respectfully submitted by Recorder, Linda Nuedecker. Page 6 of 6