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HomeMy WebLinkAbout2020-12-08 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, December 8, 2020 6:30 p.m. Meeting held via Zoom Videoconferencing: Join Zoom Meeting https://us02web.zoom.us/j/86726130971 Meeting ID: 867 2613 0971 For Audio Only, Dial +13126266799, 86726130971# US (Chicago) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. V. AWARDS, PRESENTATIONS, APPEARANCES 1. a. Apollo Development VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. 2. to City Council on Next Steps 3. Accepting the Resignation of Mr. Mark Haiden and Declaring a Vacancy on the Board 4. Accepting the Resignation of Mr. Darrin Mosher and Declaring a Vacancy on the Board 5. Appointing a New Chair of the Planning and Zoning Commission 6. Appointing a Vice Chair of the Planning and Zoning Commission VIII.APPROVAL OF MINUTES 1. None IX. ANNOUNCEMENTS/UPDATES 1. Council Member Liaison 2. X. ADJOURNMENT INFORMATION None REMINDERS All meetings held via Zoom Video Conference at website for links to the meetings at www.centervillemn.com Parks and Recreation Committee CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning 4.1 TITLE OF ISSUE: Interim Use Permit - Rehbein Black Dirt BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a draft Interim Use Permit (IUP) and associated, draft Findings of Fact for an Interim Use Permit. Rehbein's Black Dirt has an existing IUP which is set to expire at the end of the year and is seeking an extension of that agreement. Staff is suggesting issuing a new IUP. The new IUP would have only minor language changes from the last, but would also add a requirement for a Letter of Credit to cover the costs of removal of existing piles of material, should that not be accomplished during the duration of the proposed IUP. Also attached are photos from a recent compliance inspection. While there are compliance issues, the applicant has generally been responsive to requests for correction. We, would of course, make correction of these issues a condition of issuing the new IUP. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: After a staff report, the chair should open the public hearing to allow for public comment. He may invite comment from the applicant as well. A motion should be made/seconded/approved to close the public hearing. Further action on the IUP is on the agenda under new business. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Draft IUP & Findings, Compliance Photos, Other (specify) ____________ _____ _____ _____ _____ Application with graphic and narrative _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Bmm!upqtpjm!ibt! cffo!sfnpwfe/! Bqqspyjnbufmz! Bqqspyjnbufmz! 21-111.26-111! 4 23-111!Zet!pg! 4 Zet!pg!dpnnpo! dpnnpo!Ñmm/! Ñmm!up!bdijfwf! hsbef/! Bqqspyjnbufmz! 4 41-111!Zet!!pg! upqtpjm/! Bsfb!jt!up!hsbef! boe!qbe!sfbez/! Bqqspyjnbufmz! 4 46-111!Zet!pg! dpnnpo!Ñmm/! Bqqspyjnbufmz! 31-111.36-111! 4 Zet!pg!upqtpjm! sfnpwbm/! 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Bmm!pg!uif!dpnnpo!Ñmm!tupdlqjmft!xjmm!cf!offefe!po!tjuf/!Upqtpjm!up!cf!fyqpsufe! jt!ftujnbufe!bu!66-111.76-111!zbset/ 2005 2008 2011 2014 2017 2020 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 conditional use. Such report shall be accompanied by findings of fact specifying the reasons for the recommendation. In considering conditional use applications in the Flood Plain Districts, the Planning Commission shall consider all requirements of this Chapter together with Chapter 155, Flood Damage Prevention. (4) The Council shall, within 30 days of the receipt of the report of the Planning Commission, grant or deny the conditional use or refer the matter back to the Planning Commission for further consideration. The Council shall not grant a conditional use unless it finds that the standards of this Section have been satisfied. Any proposed conditional use which fails to receive the approval of the majority of the members of the Planning Commission voting upon it shall not be approved except by a favorable vote of four-fifths of all of the elected members of the Council. (5) A Conditional Use Permit shall be valid for a period of one year from the date of its approval by the Council, after which the same shall be revoked in the event that any proposed construction, alteration or operation has not been started in accordance with the terms of such permit. (6) A Conditional Use Permit shall remain in effect only so long as all of the conditions granted by the Council are observed. The Permit is immediately void when a condition is no longer observed and may only be renewed after a new application for a Conditional Use Permit has been granted as set forth in this section. The Permit shall run with the land so long as the conditions are observed. Failure of the City to discover the violation of a condition, or failure by the City to act upon a violation of a condition does not constitute a renewal of the Conditional §§ 156.321 THROUGH 156.329 RESERVED FOR FUTURE USE. § 156.330 INTERIM USE PERMITS. § 156.330 INTERIM USE PERMITS. (A) Purpose. It is intended that the interim use permit procedures allow flexibility in the use of land or structures in the city, when the uses are not permanent and when the uses meet appropriate conditions and performance standards that protect the public health, safety and welfare. (B) Authority. The Council may, after review, hearing and report by the Planning Commission, grant an . The Council may, after review, hearing and report by the Planning Commission, grant an Interim Use Permit authorizing the development of an interim use upon a showing by the applicant that the standards, criteria and purpose of the district in which the proposed use is to be located, will be satisfied. The standards and criteria shall include both general requirements for all conditional uses and, insofar as practicable, requirements specific to each designated interim use. (C)(C) Standards and conditions for interim usesStandards and conditions for interim uses. . (1)(1) An Interim Use Permit may be granted for the following uses only: An Interim Use Permit may be granted for the following uses only: 396 ΋ tğŭĻ (a) Any use specifically listed as a Conditional Use or Interim Use in the regulations applicable to the district in which it is to be located or otherwise stated in this Chapter as a conditional use or interim use; (b) Any use which is the same or similar, and consistent with, a conditional use specified in the use district, the Planning Commission may consider and allow such use as an interim use; and (c)(c) A use which is limited in scope or duration. A use which is limited in scope or duration. (2)(2) An Interim Use Permit shall be granted only if evidence is presented to establish: An Interim Use Permit shall be granted only if evidence is presented to establish: (a)(a) That the proposed building or use at the particular location requested is necessary or That the proposed building or use at the particular location requested is necessary or That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public desirable to provide a service or a facility which is in the interest of the public desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or city; convenience and will contribute to the general welfare of the neighborhood or city; (b)(b) That the proposed building or use will not have a substantial or undue adverse effect That the proposed building or use will not have a substantial or undue adverse effect That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility upon adjacent property, the character of the neighborhood, traffic conditions, utility upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the pubfacilities and other matters affecting the public health, safety and general welfare; lic health, safety and general welfare; (c)(c) That the proposed building or use will be designed, arranged and operated so as to permit That the proposed building or use will be designed, arranged and operated so as to permit That the proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable the development and use of neighboring property in accordance with the applicable the development and use of neighboring property in accordance with the applicable district regulations; and district regulations; and (d)(d) That the scope or duration of the proposed use is of a limited nature which would not That the scope or duration of the proposed use is of a limited nature which would not That the scope or duration of the proposed use is of a limited nature which would not otherwise run with the land; otherwise run with the land; (e)(e) That the scope or duration of the proposed use is subject to clearly defined and stated That the scope or duration of the proposed use is subject to clearly defined and stated That the scope or duration of the proposed use is subject to clearly defined and stated limitations. limitations. (3)(3) The city may attach conditions to approval of The city may attach conditions to approval of The city may attach conditions to approval of a permit to mitigate anticipated adverse impacts a permit to mitigate anticipated adverse impacts a permit to mitigate anticipated adverse impacts associated with the use, to ensure compliance wiassociated with the use, to ensure compliance wiassociated with the use, to ensure compliance with the standards of approval, to protect the value th the standards of approval, to protect the value th the standards of approval, to protect the value of other property, and to achieve the goals and objectives of the comprehensive plan. of other property, and to achieve the goals and objectives of the comprehensive plan. (D) Procedure. (1) An application for an Interim Use Permit shall be submitted in triplicate to the Zoning Administrator. The Planning Commission or the Council may require any additional information they deem necessary before a hearing is held. In the Flood Plain Districts, the application shall also follow the requirements of Chapter 155, Flood Damage Prevention. (2)(2) A public hearing shall be set, noticed and conducted by the Planning Commission in accordance A public hearing shall be set, noticed and conducted by the Planning Commission in accordance with this Chapter. The Commissioner of notice of hearing of all applications for conditional uses in the Flood Plain Districts. 397 ΋ tğŭĻ (3) Within 30 days after the conclusion of the public hearing, the Planning Commission shall Within 30 days after the conclusion of the public hearing, the Planning Commission shall Within 30 days after the conclusion of the public hearing, the Planning Commission shall transmit to the Council a written report containitransmit to the Council a written report containitransmit to the Council a written report containing its recommendations concerning the proposed ng its recommendations concerning the proposed ng its recommendations concerning the proposed interim use. Such report shall be accompanied by findings of fact specifying the reasons for the interim use. Such report shall be accompanied by findings of fact specifying the reasons for the interim use. Such report shall be accompanied by findings of fact specifying the reasons for the recommendation. In considering interim use applications in the Flood Plain Districts, the recommendation. In considering interim use applications in the Flood Plain Districts, the Planning Commission shall consider all requirements of this Chapter together with Chapter 155, Flood Damage Prevention. (4) The Council shall, within 30 days of the receipt of the report of the Planning Commission, grant or deny the interim use or refer the matter back to the Planning Commission for further consideration. The Council shall not grant an interim use unless it finds that the standards of this Section have been satisfied. Any proposed interim use which fails to receive the approval of the majority of the members of the Planning Commission voting upon it shall not be approved except by a favorable vote of four-fifths of all of the elected members of the Council. (5) An Interim Use Permit shall be valid for a period of one year from the date of its approval by the Council, after which the same shall be revoked in the event that any proposed construction, alteration or operation has not been started in accordance with the terms of such permit. (6) The interim use must comply with the specific standards for the use identified in this chapter and must comply with all conditions of approval, which shall be included in an Interim Use Permit agreement. (E) Termination. All Interim Use Permits shall terminate on the happening of any of the following events, whichever first occurs: (1) The date stated on the permit; (2) Upon violation of the condition under which the permit was issued; or (3) (F) Right of Enforcement. All Interim Use Permits are immediately void when a condition is no longer observed or a condition has expired. The Permit may only be renewed after a new application for an Interim Use Permit has been granted as set forth in this section. The Permit shall not run with the land. Failure of the City to discover the violation of a condition, or failure by the City to act upon a violation take enforcement action. §§ 156.351 THROUGH 156.399 RESERVED FOR FUTURE USE. § 156.400 ENFORCEMENT AND VIOLATIONS. 398 ΋ tğŭĻ CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA INTERIM USE PERMIT 1. Permittee. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of an INTERIM USE PERMIT, to Rehbein Properties, a partnership consisting of Gerald L. Rehbein and Gordon W. Rehbein, the current owner of the Property described below, and for R & R Leasing, Inc., (a. k. a. Rehbein' s Black Dirt) to operate on the Property. This Permit is not transferable to another party or property owner. This Permit does not run with the land. 2. Permit. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of an INTERIM USE PERMIT for R & R Leasing, Inc., (a. k. a. Rehbein' s Black Dirt) to operate a topsoil processing business at the properties described below, subject the conditions of this Permit. All previous Interim Use Permits issued by the City which govern this Property are void, and this Interim Use Permit shall supersede and replace all previous Interim Use Permits issued for this Property. 3. Property. The Permit is limited to the following described property: ΛtL5ʹ ЋЍΏЌЊΏЋЋΏЌЋΏЉЉЉЋΜ THE SOUTH 662.45 FT OF THE NORTHWEST 1/4 OF SOUTHWEST 1/4 OF SECTION 24 TOWNSHIP 31 RANGE 22, EXCEPT ROAD, SUBJECT TO EASEMENT OF RECORD. ΛtL5ʹ ЋЍΏЌЊΏЋЋΏЌЋΏЉЉЉЌΜ THAT PART OF THE NORTHWEST 1/4 OF SOUTHWEST 1/4 OF SECTION 24 TOWNSHIP 31 RANGE 22, WHICH LIES NORTHERLY OF THE SOUTH 662.45 FT THEREOF, EXCEPT ROAD, SUBJECT TO EASEMENT OF RECORD. 4. Conditions. This Permit is issued subject to the following conditions: INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 1 of 8 a)!The permissions granted by this Permit are strictly limited to the Property described in paragraph three, above, with the following exception: the operations permitted in paragraph two, above, may not be conducted north of Clearwater Creek. b)!Definition: Topsoil Earthen material meeting the requirement of the Minnesota c)!All activity on the Property must comport with the Minnesota Creek Buffer law, Minnesota Statute Section 103F.48, by keeping a fifty (50) foot wide buffer from Clearwater Creek except at such time as temporary nonvegetated maintenance and mining of topsoil, and backfill within that buffer. d)!All topsoil processing activities, including stockpiling of topsoil shall be conducted entirely within the easterly 680 feet of the property south of Clearwater Creek (approx. 13 acres Area A on Exhibit A), and shall not encroach within fifty (50) feet of the top of the ordinary high water mark of Clearwater Creek within the area described above. e)!Mining/stripping of topsoil and backfill of the mined/stripped area with existing, on-site material shall be allowed on the entire property described and included in this Permit (Areas A & B on Exhibit A). Generally, these operations may not encroach within fifty (50) feet of the top of the ordinary high water mark of Clearwater Creek, however, operations may encroach within ten (10) feet of the top of the ordinary high water mark of Clearwater Creek for a period no longer than necessary to mine material near the Creek. Thereafter, the fifty (50) foot buffer shall be resorted. f)!c above, may be disturbed and without vegetative cover at any given time. g)!Existing green strip along Clearwater Creek shall not be disturbed. h)!Operating hours shall be limited to 7:00 a.m. to 6:00 p.m. Monday through Saturday. i)!Permittee shall endeavor to limit speed of trucks entering or leaving the site to 25 miles per hour. j)!The following erosion and sediment control measures shall be followed: 1.!Maintain double row of silt fence around perimeter of site while there is exposed soil. Fences shall be maintained through the duration of this permit in accordance with MPCA best practices. 2.!ordinary high water mark of Clearwater Creek for stockpiling and black dirt processing operation, except temporarily by maintaining a ordinary high water mark of Clearwater Creek for mining/stripping operation. minimum buffer shall be maintained no longer than necessary to conduct mining/stripping operations, and shall be immediately restored on the conclusion of mining/stripping operations. 3.!Limit the slopes on stockpiles to a 3:1 ratio 4.!Maintain a rock construction entrance per approved city detail plates at the entrance to the site and keep the drive and adjoining street free of mud and dirt. Upon notice by the city of excessive accumulation of dirt or mud in the street, Permittee shall clean and\\or sweep within four hours. A pick-up style sweeper shall be used for all street cleaning activities. Sidewinder style brooms shall not be allowed. INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 2 of 8 k)!No fuels or chemicals shall be stored on the site south of Clearwater Creek. l)!Maximum noise emitted at the property line shall conform to the noise regulations contained in City Code Section 91.09 and applicant shall not violate other nuisance regulations contained in Chapter 91. m)!The maximum height of all piles shall be limited to 50 feet above the natural grade of the site. Materials allowed to be brought to the site shall only be topsoil materials (as defined above). Upon request, the permittee shall present the city with soil test results demonstrating that imported soil meets this criteria. Up to 5,000 cubic yards (Loose Volume) of non-topsoil material for the exclusive use of amending the topsoil material for sale shall be allowed on the site at any given time during the term of this Permit. No broken concrete or asphalt material is permitted. st n)!Ingress and egress shall be limited to 21 Avenue. Hauling on Commerce Drive and Fairview Street in conjunction with this Permit is not allowed. o)!Permittee shall supply a monthly accounting of all material hauled in to the site and hauled off the site. This accounting of material hauled from the site shall be in the form of a log of loads hauled out each day and documenting the quantity of material in each load together with copies of truck load tickets and/or bills of sale. 1.!Recognizing the impact on adjoining streets and in recognition of administrative and other costs of monitoring this Permit the following fees shall be paid by the operator: For loads of topsoil material hauled from the site, $0.25 per cubic yard, to be paid monthly. 2.!For loads of existing non-topsoil material hauled from the site, $0.10 per cubic yard, to be paid monthly. p)!Landowner and the business operator shall jointly and individually be responsible for the continuing conformance with the Permit and that if the proposed use is not initiated within six months of this date, the Permit shall be void. q)!Grantee will follow the applicable standards and requirements of the City of Centerville, Rice Creek Watershed District, Anoka County, Army Corp of Engineers, FEMA, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency (MPCA) and any other agency having jurisdiction over the property and shall secure and file with the City, copies of any permits required by outside agencies. Grantee will secure necessary permits and follow the applicable rules and regulations of Minnesota Pollution Control Agency and EPA for collection, storage and disposal of solids, liquids and gases. Grantee will file with the City within ten days of receipt, copies of any permits and/or notice of enforcement actions by these agencies. r)!Grantee will permit a City Inspector to view the premises, including the inside of buildings, during normal business hours. s)!No fill may be placed in the FEMA designated floodway or flood fringe. The City reserves the right to review this Permit annually for compliance with the conditions and may impose additional conditions to mitigate unforeseen problems. t)!Portable toilets shall be provided and serviced regularly at all times during site operations and shall be screened from visibility by neighboring properties. INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 3 of 8 u)!An administrative fine of $500 per day shall be levied for uncorrected violations of the above conditions. The fine shall be levied per day, per condition violated. 5. This Permit shall be effective April 1, 2019 January 2, 2021, and shall expire aton December 31, 20202022. Not later than December 31, 20192021, all excess non-topsoil material remaining on the site shall be hauled away and/or leveled and the site graded and seeded to prevent erosion, in conformance with law. All in-place topsoil intended for mining, shall be stockpiled, or removed from the site. Not later than December 31, 20202022, all topsoil and other material shall be removed from the site orshall be graded (leveled) in a manner consistent with a pad-ready building site. Not later than December 31, 20202022, all equipment shall be removed from the site. After such date, the City may take all measures necessary to enforce the provisions of this Permit, including but not limited to creating a pad-ready building site on the Property, and assess costs for same, against the Property. Extensions to the deadlines in this Permit may be granted upon application and approval by City. 6. This Permit shall become effective once the applicant submits an Irrevocable Letter of Credit (LOC), in a form acceptable to the city attorney, in the amount of $200,000, which shall ability to enforce and remediate issues related to this Interim Use Permit which may arise during or after the termination of this Permit. 7. Criminal Penalty. In addition to civil penalties, violation of the terms of this Permit is a criminal misdemeanor. \[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK\] INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 4 of 8 Dated: CITY OF CENTERVILLE BY: _____________________________ Jeff PaarD. Love, Mayor Attest: _____________________________ Teresa Bender, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 2020. by D. Love, Mayor and Teresa Bender, Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. _____________________________________ Notary INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 5 of 8 Dated: REHBEIN PROPERTIES BY: ________________________________ PRINTED: ___________________________ ITS: ________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 202__. by __________________________, Rehbein Properties, its, _________________________. _____________________________________ Notary INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 6 of 8 Dated: R & R LEASING, INC., BY: ________________________________ PRINTED: ___________________________ ITS: ________________________________ STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this ___ day of _________________, 2019. by __________________________, , its, __________________________ . _____________________________________ Notary PREPARED BY: Kurt B. Glaser, City Attorney Smith & Glaser, LLC 333 Washington Avenue 405 Union Plaza Building Minneapolis, Minnesota 55401 612-333-6513 INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 7 of 8 Exhibit A A B INTERIM USE PERMIT to Rehbein Properties, L.L.C., et al. Page 8 of 8 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning V.1.a TITLE OF ISSUE: Block 7 Redevelopment - Row Home Concept Plan Presentation - Apollo Development BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been approached by Apollo Development with a row-home concept for the redevelopment of the city-owned portion of Block 7, downtown. This concept meets the minimum density requirements outlined in city code, the downtown master plan and our comprehensive plan. The developer has made attempts to meet the intent of the downtown master plan guidelines with regard to other elements, such as setbacks, building materials and road access. Block 7 is zoned M-2, which does not require retail on the first floor. If the commission was amenable to the concept plan's overall design intent, staff suggests engaging the developer in creating a memorandum of understanding, outlining the framework of a developer's agreement, including allocation of costs such as streetscaping, land price, city fees, trail and utility relocations and the like. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Presentation and discussion of concept plan. Formal action is requested later in the agenda, under New Business. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Concept Plan and draft floor plans Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning VII.1 TITLE OF ISSUE: Interim Use Permit - Rehbein Black Dirt BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is a draft Interim Use Permit (IUP) and associated, draft Findings of Fact for an Interim Use Permit. Rehbein's Black Dirt has an existing IUP which is set to expire at the end of the year and is seeking an extension of that agreement. Staff is suggesting issuing a new IUP. The new IUP would have only minor language changes from the last, but would also add a requirement for a Letter of Credit to cover the costs of removal of existing piles of material, should that not be accomplished during the duration of the proposed IUP. Also attached are photos from a recent compliance inspection. While there are compliance issues, the applicant has generally been responsive to requests for correction. We, would of course, make correction of these issues a condition of issuing the new IUP. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend approval, by the City Council, of an Interim Use Permit and associated Findings of Fact for Rehbein Black Dirt. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Draft IUP & Findings, Compliance Photos, Other (specify) ____________ _____ _____ _____ _____ Application with graphic and narrative _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning VII.2 TITLE OF ISSUE: Block 7 Redevelopment - Row Home Concept Plan Presentation - Apollo Development BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been approached by Apollo Development with a row-home concept for the redevelopment of the city-owned portion of Block 7, downtown. This concept meets the minimum density requirements outlined in city code, the downtown master plan and our comprehensive plan. The developer has made attempts to meet the intent of the downtown master plan guidelines with regard to other elements, such as setbacks, building materials and road access. Block 7 is zoned M-2, which does not require retail on the first floor. If the commission was amenable to the concept plan's overall design intent, staff suggests engaging the developer in creating a memorandum of understanding, outlining the framework of a developer's agreement, including allocation of costs such as streetscaping, land price, city fees, trail and utility relocations and the like. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Motion to recommend that the City Council direct staff to engage the developer in the creation of a memorandum of understanding. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Concept Plan and draft floor plans Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning VII.3 TITLE OF ISSUE: Acceptance of Resignations of Mr. Mark Haiden & Mr. Darrin Mosher BACKGROUND AND SUPPLEMENTAL INFORMATION: After five (5) years of serving on the Parks & Rec. Committe and serving seven (7) years on the Planning & Zoning Commission Mr. Mark Haiden and his family has desired to retire and move from the City of Centerville. As you are aware, Mr. Darrin Mosher ran for the Council Seat that would fill the remainder of Mayor Love's Council Seat. Mr. Mosher was successful and was declared the winner for that seat at the General Election. Mr. Mosher has served on the Commission for 13 years. The Commission does wish both Misters Haiden and Mosher good luck in their future ventures and thank them very much for their dedication to the community. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Recommend to Council the Acceptance of both Mr. Haiden and Mr. Mosher's resignation and vacancies. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Resignations Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Mark Statz From:Mark Haiden <mhaidencentervillemn@gmail.com> Sent:Thursday, November 5, 2020 1:56 PM To:Mark Statz Subject:Notice of Resignation from the Centerville Planning and Zoning Commission /ğǒƷźƚƓʹŷźƭĻƒğźƌƚƩźŭźƓğƷĻķƚǒƷƭźķĻƚǒƩƚƩŭğƓźǩğƷźƚƓͳƦƌĻğƭĻǒƭĻĭğǒƷźƚƓ͵ IźağƩƉͲ tƌĻğƭĻğĭĭĻƦƷƷŷźƭĻƒğźƌğƭƷŷĻƚŅŅźĭźğƌƓƚƷźĭĻƚŅƒǤƩĻƭźŭƓğƷźƚƓŅƩƚƒƷŷĻ/źƷǤƚŅ/ĻƓƷĻƩǝźƌƌĻtƌğƓƓźƓŭğƓķœƚƓźƓŭ /ƚƒƒźƭƭźƚƓğƷƷŷĻĭƚƓĭƌǒƭźƚƓƚŅƷŷĻ5ĻĭĻƒĬĻƩЋЉЋЉƒĻĻƷźƓŭ͵ LƷŷğƭĬĻĻƓğƦƌĻğƭǒƩĻƷƚƭĻƩǝĻƷŷĻ/źƷǤƚŅ/ĻƓƷĻƩǝźƌƌĻźƓƷŷĻЎǤĻğƩƭLƭƦĻƓƷğƭğƒĻƒĬĻƩ ƚŅƷŷĻtğƩƉƭğƓķwĻĭƩĻğƷźƚƓ /ƚƒƒźƷƷĻĻğƓķƷŷĻАǤĻğƩƭLŷğǝĻĬĻĻƓğĭƚƒƒźƭƭźƚƓĻƩƚƓƷŷĻtƌğƓƓźƓŭğƓķœƚƓźƓŭ/ƚƒƒźƭƭźƚƓ͵LƷǞğƭŭƩĻğƷǞƚƩƉźƓŭ ǞźƷŷǤƚǒğƓķƷŷĻƚƷŷĻƩĭƚƒƒźƷƷĻĻğƓķĭƚƒƒźƭƭźƚƓƒĻƒĬĻƩƭƷƚƭǒƦƦƚƩƷƷŷźƭǞƚƓķĻƩŅǒƌĭƚƒƒǒƓźƷǤ͵ aǤǞźŅĻ5ƚƓƓğğƓķLǞźƌƌĬĻƩĻƷźƩźƓŭğƷƷŷĻĻƓķƚŅƷŷźƭǤĻğƩğƓķǞźƌƌĬĻƒƚǝźƓŭƚǒƷƚŅƭƷğƷĻĻğƩƌǤƓĻǣƷǤĻğƩ͵ .ĻƭƷwĻŭğƩķƭͲ ağƩƉIğźķĻƓ /źƷǤƚŅ/ĻƓƷĻƩǝźƌƌĻtƌğƓƓźƓŭğƓķœƚƓźƓŭ/ƚƒƒźƭƭźƚƓ 1 Mark Statz From:Darrin Mosher <dmoshercentervillemn@gmail.com> Sent:Tuesday, November 24, 2020 12:47 PM To:Mark Statz Subject:Re: P&Z /ğǒƷźƚƓʹŷźƭĻƒğźƌƚƩźŭźƓğƷĻķƚǒƷƭźķĻƚǒƩƚƩŭğƓźǩğƷźƚƓͳƦƌĻğƭĻǒƭĻĭğǒƷźƚƓ͵ ŷźƭźƭğƩĻƭźŭƓğƷźƚƓƌĻƷƷĻƩƚŅƷŷĻƦƚƭźƷźƚƓLγǝĻŷĻƌķƚƓtεœŅƚƩƷŷĻĭźƷǤƚŅ/ĻƓƷĻƩǝźƌƌĻƭźƓĻbƚǝĻƒĬĻƩƚŅЋЉЉА͵aǤƌğƭƷ ƒĻĻƷźƓŭǞźƌƌĬĻƚƓ5ĻĭĻƒĬĻƩБƷŷ͵LǞźƌƌĬĻƆƚźƓźƓŭƷŷĻĭźƷǤĭƚǒƓĭźƌźƓWğƓǒğƩǤğƭğƩĻƭǒƌƷƚŅƷŷĻЋЉЋЉĻƌĻĭƷźƚƓ͵ ŷğƓƉǤƚǒͲ 5ğƩƩźƓaƚƭŷĻƩ /ŷğźƩƦĻƩƭƚƓ tğƓķœ hƓaƚƓͲbƚǝЋЌͲЋЉЋЉͲЌʹЍЎtaağƩƉ{ƷğƷǩѡa{ƷğƷǩθĭĻƓƷĻƩǝźƌƌĻƒƓ͵ĭƚƒѢǞƩƚƷĻʹ 5ğƩƩźƓͲ /ƚƓŭƩğƷǒƌğƷźƚƓƭƚƓǤƚǒƩĻƌĻĭƷźƚƓƷƚƷŷĻ/źƷǤ/ƚǒƓĭźƌ͵LƓƷŷĻĭƚƒźƓŭǞĻĻƉƭͲĻƩĻƭğǞźƌƌŭĻƷǤƚǒƭĻƷǒƦǞźƷŷğƓƚŅŅźĭźğƌ ĭźƷǤĻƒğźƌΛƓƚƷƆǒƭƷğŭƒğźƌğĭĭƚǒƓƷΜ͵—ƚǒ͸ƌƌƓĻĻķƷƚƭƷğƩƷǒƭźƓŭƷŷğƷƚƓĻΛƆǒƭƷǞŷĻƓǤƚǒŭƚƷƷŷĻŭƒğźƌƷŷźƓŭŅźŭǒƩĻķƚǒƷ Μ͵L͸ƒƭǒƩĻƷŷĻƩĻǞźƌƌĬĻğŅĻǞƒƚƩĻͻƚƓĬƚğƩķźƓŭͼƷŷźƓŭƭƷŷğƷǞĻ͸ƌƌƓĻĻķǤƚǒƷƚķƚͲƭƚL͸ƌƌƉĻĻƦǒƭźƓŭƷŷźƭğĭĭƚǒƓƷƷƚ ĭƚƒƒǒƓźĭğƷĻƷŷƚƭĻǒƓƷźƌǞĻŭĻƷǤƚǒŅǒƌƌǤŅǒƓĭƷźƚƓğƌƚƓǤƚǒƩƓĻǞĭźƷǤğĭĭƚǒƓƷ͵ hƓĻƷŷźƓŭƷŷğƷǞĻǞźƌƌƓĻĻķƷƚķƚƭƚƚƓźƭƷƚŷğǝĻǤƚǒƩĻƭźŭƓŅƩƚƒƷŷĻƦƌğƓƓźƓŭĭƚƒƒźƭƭźƚƓ͵hĬǝźƚǒƭƌǤͲƚƓĭĻǤƚǒƷğƉĻ ƚŅŅźĭĻǤƚǒĭğƓƓƚƌƚƓŭĻƩĬĻƚƓtεœͲĬǒƷLǞğƭǞƚƓķĻƩźƓŭźŅǤƚǒǞƚǒƌķĬĻǞźƌƌźƓŭƷƚƩĻƭźŭƓğƷƷŷĻĻƓķƚŅƷŷĻƓĻǣƷ ƒĻĻƷźƓŭ͵ŷĻƩĻğƭƚƓL͸ƒğƭƉźƓŭźƭƷŷğƷǞĻğƌƭƚŷğǝĻağƩƉIğźķĻƓƩĻƭźŭƓźƓŭΛŷĻ͸ƭƩĻƷźƩźƓŭğƓķƒƚǝźƓŭƚǒƷƚŅƷƚǞƓΜ͵LŅ ǤƚǒǞĻƩĻƷƚƭƷğǤƚƓŅƚƩƷŷĻWğƓǒğƩǤƒĻĻƷźƓŭͲǞĻǞƚǒƌķĬĻƚƓĻƦĻƩƭƚƓķƚǞƓͲĬǒƷƭƷźƌƌƓĻĻķЍƦĻƚƦƌĻŅƚƩğƨǒƚƩǒƒ͵LŅ ŅƚƩƭƚƒĻƩĻğƭƚƓͲǞĻĭƚǒƌķƓ͸ƷŭĻƷЍƚŅƷŷĻЏƚŅǤƚǒğƷƷŷĻWğƓǒğƩǤƒĻĻƷźƓŭͲǞĻǞƚǒƌķŷğǝĻƭƚƒĻķźŅŅźĭǒƌƷǤ͵LŅǤƚǒƩĻƭźŭƓ ğƓķǞĻƚƓƌǤŷğǝĻЎƦĻƚƦƌĻƚƓƷŷĻĭƚƒƒźƷƷĻĻͲƚǒƩƨǒƚƩǒƒƓǒƒĬĻƩķƩƚƦƭƷƚЌ͵bƚƷƭǒƩĻLĻǣƦƌğźƓĻķƷŷğƷǞĻƌƌĻƓƚǒŭŷͲ ĬǒƷĭğƌƌƒĻźŅǤƚǒŷğǝĻƨǒĻƭƷźƚƓƭ͵ \[ƚƓŭƭƷƚƩǤƭŷƚƩƷͲL͸ƒğƭƉźƓŭźŅǤƚǒĭğƓǞƩźƷĻƒĻğƭŷƚƩƷĻƒğźƌƭğǤźƓŭƷŷğƷǤƚǒğƩĻƩĻƭźŭƓźƓŭǤƚǒƩƦƚƭźƷźƚƓƚƓƷŷĻ tƌğƓƓźƓŭ/ƚƒƒźƭƭźƚƓͲĻŅŅĻĭƷźǝĻğƷƷŷĻĻƓķƚŅƷŷĻ5ĻĭĻƒĬĻƩБƒĻĻƷźƓŭ͵ \[ĻƷƒĻƉƓƚǞźŅƷŷğƷğƌƌƒğƉĻƭƭĻƓƭĻ͵ Mark Statz, PE 1 City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 D: 651-792-7931 C: 651-775-5126 mstatz@centervillemn.com www.centervillemn.com @centervillemn 2 CHAPTER 31: DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES Section 31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee 31.02 Bylaws for committees 31.03 Establishment Of Personnel Board § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND RECREATION COMMITTEE. RECREATION COMMITTEE. (A) This section establishes a City Planning and Zoning Commission, and a Parks and Recreation Committee. The purpose of these Committees is advisory and they may make recommendations to the City Council for consideration regarding matters relating to this Committee. (B) For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy refers to Commissioners and Committee Members alike. Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008 § 31.02 BYLAWS FOR COMMITTEES. (A) Authority. The Committee has the authority to conduct investigations and to make recommendations; however, it may not make decisions on behalf of the Council. Committees are subject to the same rules as the City Council under the open meeting laws. e may not enter into a contract, employ workers or authorize expenditures. (B) Eligibility. Any resident of the city is eligible to apply as a Committee Member. This individual is welcome to serve on one committee at a time. (C) Appointments. (1) Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2) Seven members shall be appointed to each City Committee. (D) Appointment of officers. At the first meeting of the year, the Committee will appoint by majority vote a Chair and a Vice-Chair. 16 ΋ tğŭĻ (N)(N) Removal from Committee participationRemoval from Committee participationRemoval from Committee participation. Any member of the Committee may remove himself or herself . Any member of the Committee may remove himself or herself . Any member of the Committee may remove himself or herself from participation in the Committee by a letter of resignation being submitted to the City Administrator. from participation in the Committee by a letter of resignation being submitted to the City Administrator. from participation in the Committee by a letter of resignation being submitted to the City Administrator. Any member of the Committee may be removed by Council. Any member of the Committee may be removed by Council. (O) Attendance. Any member who fails to attend three consecutive or four meetings in one year will be removed by the City Council. (P) Compensation. All Committee Members shall serve without compensation unless a stipend has been set (Q) Budget. On or before the end of July, the Committee shall submit to Council a budget request for anticipated expenditures for the upcoming year. (R) Expenditures. (1) The Committee is not allowed to expend funds, order any items or contract with vendors for services. (2) All requests will be forwarded to the City Administrator for Council approval and subsequent ordering by city staff. The Finance Director will submit to the Committee a report setting forth in detail a complete report of all expenditures incurred during the year. (S) Referral and reports. Any matter brought before the Committee for consideration will be acted on promptly and forwarded to Council for consideration. (T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy. (U)(U) Incompatible officesIncompatible officesIncompatible offices. If a Committee Member receives a certif. If a Committee Member receives a certif. If a Committee Member receives a certif. If a Committee Member receives a certificate of election to the City Council or icate of election to the City Council or icate of election to the City Council or m the Committee. m the Committee. (V) Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to time without notice. Ord. #72, adopted 12/19/2002, Ord. 2d # 23, amended 12/10/2008 SECTION 31.03. ESTABLISHMENT OF PERSONNEL BOARD (A) The purpose of this section is to establish a Personnel Board. The Board is a subset of the City Council and investigate high-level and policy level personnel matters for the limited purpose of making recommendations to the Council. The Board is also granted a limited role in specified areas calling for the immediate involvement of members of the Council; subject to ultimate ratification by the Council. The Board is not intended to involve itself in the day-to-day operations of the City or infringe on the authority of the City Administrator. 22 ΋ tğŭĻ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 8, 2020 Planning and Zoning VII.5, 6 TITLE OF ISSUE: Appointing new Officers for the Planning and Zoning Commission BACKGROUND AND SUPPLEMENTAL INFORMATION: With the departure of both the Chair and Vice Chair of the Planning and Zoning Commission, we are in need of appointing new officers to these two seats. Any of the 5 remaining commissioners are eligible. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to appoint ______________as Chair and _______________as Vice Chair of the Planning and Zoning Commission, respectively. SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Commission Rules from City Code Other (specify) ____________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CHAPTER 31: DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES Section 31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee 31.02 Bylaws for committees 31.03 Establishment Of Personnel Board § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND RECREATION COMMITTEE. RECREATION COMMITTEE. (A) This section establishes a City Planning and Zoning Commission, and a Parks and Recreation Committee. The purpose of these Committees is advisory and they may make recommendations to the City Council for consideration regarding matters relating to this Committee. (B) For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy refers to Commissioners and Committee Members alike. Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008 § 31.02 BYLAWS FOR COMMITTEES. (A) Authority. The Committee has the authority to conduct investigations and to make recommendations; however, it may not make decisions on behalf of the Council. Committees are subject to the same rules as the City Council under the open meeting laws. e may not enter into a contract, employ workers or authorize expenditures. (B) Eligibility. Any resident of the city is eligible to apply as a Committee Member. This individual is welcome to serve on one committee at a time. (C) Appointments. (1) Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2) Seven members shall be appointed to each City Committee. (D)(D) Appointment of officersAppointment of officersAppointment of officers. At the first meeting of the year, the . At the first meeting of the year, the . At the first meeting of the year, the Committee will appoint by majority vote a Committee will appoint by majority vote a Chair and a Vice-Chair. Chair and a Vice-Chair. 16 ΋ tğŭĻ (E)(E) OfficersÓ dutiesOfficersÓ duties. . (1)(1) (a) The Chairperson shall prese (a) The Chairperson shall prese (a) The Chairperson shall prese (a) The Chairperson shall preserve order, enforce the rules of procedure herein rve order, enforce the rules of procedure herein rve order, enforce the rules of procedure herein prescribed and determined without debate,prescribed and determined without debate,prescribed and determined without debate, subject to the final decision of the subject to the final decision of the subject to the final decision of the Commission/Committee on appeal, all questions of procedure and order. The Commission/Committee on appeal, all questions of procedure and order. The Commission/Committee on appeal, all questions of procedure and order. The Chairperson will also give leadership; sign reports; write correspondence to be signed by Chairperson will also give leadership; sign reports; write correspondence to be signed by Chairperson will also give leadership; sign reports; write correspondence to be signed by either the City Administrator or the Mayor; compile or assist in the preparation of the either the City Administrator or the Mayor; compile or assist in the preparation of the either the City Administrator or the Mayor; compile or assist in the preparation of the agenda as authorized by the Committee; aagenda as authorized by the Committee; aagenda as authorized by the Committee; and appoint task forces as authorized by the nd appoint task forces as authorized by the City Council. City Council. (a)(a)(a) The Vice-Chairperson shall support and assist the Chairperson; preside over the The Vice-Chairperson shall support and assist the Chairperson; preside over the The Vice-Chairperson shall support and assist the Chairperson; preside over the Committee meetings in the absence of the ChCommittee meetings in the absence of the ChCommittee meetings in the absence of the Chairperson; and fill the office of the airperson; and fill the office of the Chairperson if a vacancy should arise. Chairperson if a vacancy should arise. (2) Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member mediately after the Chair announces the decision. Recognition from the Chair is not necessary when making an appeal. The appeal must be seconded, is debatable and cannot be amended. After the debate, the Committee votes on the the decision. A tie vote sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee. (F) Meetings. (1) Regular meetings. Regular meetings of the Committee shall be held on the same day of each calendar month at the same time, set by the Committee and approved by the Council. Any regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date, with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during ice. All meetings, including special emerge ncy meetings, shall be held at City Hall unless otherwise specifically noticed. (2) Special meetings. Any three members of the Committee may call a special meeting of the to each member of the Committee and Ad place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3) Emergency meetings. (a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. 17 ΋ tğŭĻ December 9, 2020 ADMINISTRATION COVID-19 Response City Hall City Hall is currently closed to the public. All permits and other city services may be accessed online or by calling 651-429-3232. The City is working towards a re-opening of City Hall to the public by February 1, 2021. Meetings All Committee and Commission meetings (P&Z, P&R, EDA, and CC) will continue to be held via Zoom videoconferencing at least until the renovation work inside City Hall is complete. The meetings are also broadcast live on North Metro TV and streamed on their website. Additionally, meeting connection information is being posted on the website and will be widely distributed so that the public can join. The City is working towards the transition back to in-person meetings by February 1, 2021. Meeting Schedule A 2021 Meeting Calendar has been produced and will be on the December 9 City Council Meeting Agenda for approval. SERVICE OPPORTUNITIES Planning and Zoning Commission ouncil and the resignation of another planning commission member, there are now two open seat Commission. The city has seen a lot of development pressure in the past few years and it continues to see interest in further development and redevelopment. Our P&Z Commission future. Please let us know if you are interested in serving by filling out an application online at www.centervillemn.com or by following this link: Committee Application The P&Z Commission meets monthly on the first Tuesday at 6:30 PM. Meetings are currently held via Zoom videoconference. When conditions allow, meetings will be held in person at city hall, in the City Council Chambers. Economic Development Authority Council members on the board. Applicants must be either a resident of the city or a business owner with a physical location in town. Please let us know if you are interested in serving by filling out an application online at www.centervillemn.com or by following this link: Committee Application The EDA meets monthly on the third Wednesday at 6:30 PM. Meetings are currently held via Zoom videoconference. When conditions allow, meetings will be held in person at city hall, in the City Council Chambers. Adopt a Garden Program a planting bed around its entrance monument sign. The city is seeking volunteers to make one of these gardens, their own. Simply email us at info@centervillemn.com if you are interested in helping out or would like more information. Pay Equity City staff recently completed our annual Pay office of Management and Budget. The city scored a 150 on the statistical analysis test portion of the evaluation. A score of 80 or bett compliance can be found in the December 9 City Council Agenda Packet. ELECTIONS Congratulations to our election winners: th New city councilmembers will be sworn in at th). ECONOMIC DEVELOPMENT Minnesota Technology Corridor The Excipio Data Center Feasibility Study is now complete. The report presents numbers which show our site as being very competitive on number of positive attributes including its proximity to two or more fiber providers, coming from different corridors, redundant power supplies, and low disaster risk factors such as our distance from airports, highways, and rail lines. Minnesota Technology Corridor stakeholders will now begin using this document to market the property to prospective developers. Small Business Relief Grants (DEED) Grant recipients are being notified, but a complete list of them is not yet available. Quad Area Chamber of Commerce Holiday Party The Quad Area Chamber of Commerce will be hosting a virtual holiday party on December 21 from 11:30 to 1:00, complete with door prizes and an ugly sweater contest. Economic Development Authority (EDA) CenterStage Some recent posts include: Carpenter Auto Body 1737 Main Street Information on 1737 Main Street was shared with several real estate investors and contractors who partner with developers to find viable sites. Anoka County Regional Economic Development (ACRED) ACRED Events The Marketing Subcommittee continues to plan for scheduled events in the fall of 2020 in conjunction with the MN Real Estate Journal. Events are being converted into virtual experiences. Below is a list of events being sponsored by ACRED and their current status: Redevelopment Summit (virtual) December 8 8:30 AM -10:00 AM UpRiver Real Estate Event (virtual) December 16 8:30 AM -10:00 AM Economic Development Assoc. of MN January 2021 TBD MNCAR Expo (in-person) Postponed to 2021 TBD A final round of grant funding was recently offered to businesses who had qualified for either of the first two rounds Order: bars, restraurants, gyms, dance studios, etc. The application period begain on November 5 and was open until funds were exhausted. Grants up to an additional $10,000 were be distributed on a first come first serve basis. This means that some businesses were able to receive up to $30,000 in total from this program. The federal deadline to expend these funds has now come to a close. No further grant dollars are available through this fund. FINANCE COVID-19 Relief Programs The city was able to spend or allocate all of its $304,902 worth of CARES Act relief from the Federal Government, through the State and County and did not have to refund any of it. The funds were used for: General direct expenses (hand sanitizer, plexiglass dividers, etc.) Diverted staff time (time spent on COVID mitigation) Police and Fire payroll expenses (for time spent on COVID mitigation) North Metro TV COVID mitigation efforts City Hall office area renovations for social distancing and other COVID resilience items. 2021 Budget/Truth in Taxation The Preliminary 2021 Budget was adopted by the City Council at its September 23 meeting. If adopted as a Final Budget, it would raise the levy by less than 1%. The City Council may reduce the budget and levies, but not increase them, prior to adoption of the final versions in December. At the December 9 City Council meeting, the Truth in Taxation hearing will be held at 6:30 PM nance director will present information on the proposed levies and the affect on local taxes. The public will be afforded an opportunity to speak on these issues. After hearing from the public, the City Council will need to adopt a final budget and levy for 2021. COMMUNITY DEVELOPMENT Centerville Elementary School Centennial School District is in the early stages of planning an addition to Centerville Elementary. The addition would add classroom space to add one section to each grade. Architects working with the district are looking to fill in some of the courtyard space on the west side of the building and extend the building footprint to the north a bit, necessitating a move of the current playground equipment. With this configuration, the design will look to incorporate natural light into the classrooms that would otherwise have views to the courtyard. The expansion would not require any new work on the parking lot. The expansion will require a re-route of some city owned sanitary sewer lines. The re-route is being being reviewed by city staff. Any costs associated with this will be borne by the school district. Apartment Complex Concept Plan The Planning and Zoning Commission was presented with a concept plan for a 3-story, 96- thst unit apartment complex sited on commercially zoned land between 20 and 21 Avenues, north of Main Street. The project would require a Comprehensive Plan Amendment and Rezoning. If the developer chooses to pursue these land use requests, a public hearing would be scheduled to receive community input on the proposal. th Centerville Storage (20Ave. Mini Storage) Framing of the two largest storage buildings is underway. Work continues on the driveway areas and site grading. Old Mill Estates Phase II paving is complete and work on punch list items continues. Homes are being sold. Bay View Villas (Waterworks Site) Paving of the wear course and driveway connections is now complete. Punch list items including landscaping, ped ramps, mailboxes and shoreline plantings will be addressed in the spring. A letter of credit reduction request is on the December 9 City Council agenda for consideration. 7241 Main Street The prospective developer of this property recently contacted the city to reengage in the process of subdividing the property. We anticipate a sketch plan in the near future. Block 7 Property (Downtown) A concept plan for row homes will be reviewed by the planning and zoning commission at their December 8 meeting. The proposal shows 20 units on the city-owned vacant land in downtown. Atlas Villas Memory Care Project (1825 Main Street) Excavation and building pad preparation work has begun. Driveway and Parking Ordinance Review The Planning and Zoning Commission continues to work diligently on issues related to what and where certain vehicles can be parked on residential properties. Both the existing ordinance and the one being contemplated by P&Z do not allow parking of any vehicles in the front yard (not on the driveway). Planning and Zoning Commission Meeting Postponed The Planning and Zoning Commission will be meeting on December 8, 2020. Its normally scheduled meeting was pushed back one week. Development Inquiries Developer looking for warehouse space. COMMUNITY ENGAGEMENT Web Site Social Media Business Directory updates CenterStage Committee Meetings Committee Agendas/Packets uploaded Housing assistance info Reader Board Meeting Schedules Business Email List COVID-19 Information Anoka Co. Business Grant Info (Round 3) Comments & Concerns from Public Community Email List Truck traffic in residential neighborhood City Newsletter North Metro TV North Metro TV Staff will be available to operate city camera systems for all council and committee meetings, beginning January 1, 2021. Staff also continue to assist the city with video production in conjunction with our CenterStage program. General Metal scrapping operation, junk vehicles, etc. A deadline has been set for the completion of a fence around the north and east side of the wer property. th 7129 20Ave. The owner has replaced the lighting fixtures as required. Rehbein Black Dirt Operation Interim Use Permit A public hearing will be heldcember meeting to consider Black Dirt which is set to expire at the end of the year. PUBLIC WORKS/STREETS City Hall Renovation The COVID-19 related office area improvements are now complete. The contractor will move into construction of the renovation work in the City Council Chambers and front lobby area (see rendering below). This work should wrap up by mid-January. The City is working towards a City Hall re-opening on February 1, 2021, including a transition to in-person meetings of the City Council and various Committees. Of course, as conditions of the pandemic change, this scheduled will be reevaluated. Trucks One of the three new trucks we ordered almost a year ago have now been delivered to the dealer. Once the other two are delivered to them, they will make a delivery of all 3 to the city. Misc. Public works staff have been busy with preparing winter equipment and supplies of salt & brine. The water systems have been winterized and staff has assisted homeowner associations with winterizing their irrigation systems. All staff are healthy and on a regular work schedule. STORMWATER/WETLAND LaMotte Park Stormwater Reuse System Expansion Work on the project is substantially complete, with a few odds and ends that may need to wait until the spring start-up of the system. SEWER AND WATER Wellhead Protection Plan A Public Hearing on the Plan was held on September 9. No significant comments were received. A draft of the Part II Plan will be sent to the Minnesota Department of Health for review and comment. 2020 Downtown Street and Utility Improvements Paving is now complete! The contractor paved the base course of asphalt just before the protect the front edge of the curb from snow plows while we wait to pave the final lift of asphalt next year or perhaps the year after, depending on how the pavement looks upon inspection next spring. The project has been hyrdo-seeded. This should allow for good turf growth early next spring. Mail service has been switched back to normal delivery at permanent mailboxes. A credit against all assessments has been issued, since sod was initially planned as part of the project. Watch your mail for a letter outlining the specifics of your credit. Well Sealing Cost Share Program The Anoka Soil and Water Conservation District has a cost share program for sealing abandoned wells. If you have a well on your property that you are no longer using, and would like to have sealed, please check out what a DWSMA is or whether or www.anokaswcd.org/well-sealing PARKS AND RECREATION Parks and Recreation Committee The Parks and Recreation Committee met on December 2 and agreed to keep the Skate Nights on the schedule. If the tended into January, the events may need to be cancelled. Skate Nights Dates have now been set for our annual Skate Nights: Friday, January 8 and Saturday, February 6, 2021, from 6 to 9 PM. Mark your calendars. These events include skating, sledding, COVID-friendly refreshments, a bonfire, music, snowshoeing, kick sleds and fat tire bikes. Adopt a Garden Program be forming and adopt a garden program to help maintain flower gardens at city parks. Ifunteering, please let us know by emailing info@centervillemn.com We already have 2 volunteers that have stepped forward! Join the fun and sign up now. Lino Lakes YMCA Reimagining City staff have been attending a series of community engagement meetings designed to reimagine the YMCA in Lino Lakes. This facility has been struggling to maintain its services in an economically stable way, exacerbated by the COVID Crisis. PUBLIC SAFETY Centennial Lakes Police Department COVID-19 All staff members are now healthy. Centennial Fire District Fire District Organizational Study The preliminary results of the study will be shared with the Operations Committee in late December. COVID-19 All fire staff are now healthy and able to respond to calls. Duty Crew In an effort to ensure there is an effective response force to respond during the daytime hours, the Centennial Fire District implemented a Applications for the position were posted and four candidates have been selected. The four who were selected are metro departments (Lake Johanna, Andover, Minnetonka, and SMB Fire) who currently have the same program. The Duty Crew will rotate from station to station within the district and respond to emergency incidents between The duty crew will also assist with duties assigned by the Administrative staff. This program will greatly enhance the emergency services provided to our communities.